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HomeMy WebLinkAbout2002 - 3-12-0145-003�r GRANT AGREEMENT U. S. Department of Transportation fades/Aviation Administration Date of Offer: September 24, 2002 COPY Project Number: 3.12.0140.003.2002 Recipient: City of Sebastian (Herein called Sponsor) Airport: Sebastian Municipal Airport OFFER THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay, as the United States' share, ninety percent( 90%) of the allowable costs incurred in accomplishing the project consisting of the following: "Rehabilitate Runway 9127 — Phase 1; Install Perimeter Fencing " as more particularly described in the Project Application dated September 20, 2002. The maximum obligation of the United States payable under this Offer shall he $921,000 for airport development. This offer is made in accordance with and for the purpose of carrying out the provisions of Title 49, United States Code, herein called Title 49 U.S.C. Acceptance and execution of this offer shall comprise a Grant Agreement, as provided by Title 49 U.S.C., constituting the contractual obligations and rights of the United States and the Sponsor. UNITED STATES OF AMERICA FEDERAL AVIATION ADMINISTRATION ng Manager, Airports District Office ACCEPTANCE The Sponsor agrees to accomplish the project in compliance with the terms and conditions contained herein and in the document "Terms and Conditions of Accepting Airport Improvement Program Grants" dated September 1, 1999. Executedthis 25dayof Sept. 20 02 (Seal) �y] City Jerk F118 am pbn or nature of nsor's Designated Official Representative Title CERTIFICATE OF SPONSOR'S ATTORNEY Rich Stringer , acting asAttorney for the Sponsor dohereby certify: That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of the State of Florida. Further, I have examined the foregoing Grant Agreement, and the actions taken by said Sponsor relating thereto, and find that the acceptance thereof by said Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said State and Title 49 U.S.C. In addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are no leg impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreemen nst t t " a I a a finding obigation of the Sponsor in accordance with the terms thereof. —pZ Signature o Sponsor's Attorney Date a U.S. Department of Transportation Federal Aviation Administration August 25, 2006 Mr. Jeff Manning Airport Administrator Sebastian Municipal Airport 1225 Main Street Sebastian, Florida 32958 Dear Mr. Manning: RE: Sebastian Municipal Airport; Sebastian, FL AIP Number 3-12-0145-003-2002 Final Payment and Project Closeout Orlando Airports District Office 5950 Hazeltine National Dr., Suite 400 Orlando, FL 32822-5024 Phone: 407-612-6331 -1 7 2 34 O F',t;CPtcab;t'3 N a PM Based on the information transmitted by your July 26, 2006 letter, and the information contained in the Federal Aviation Administration (FAA) files, the FAA has prepared a Final Project Report (enclosed) and has taken action to close out this project on August 25, 2006. Based on this final report, the total allowable costs were determined to be $1,027,778 (Federal Share = $921,000). All eligible funds have been drawn. This project has been closed out based on the findings in the FAA Final Project Report. If the results of your systems audit reveal any changes to this report, the project will be reopened and the appropriate adjustments will be made. If you have any questions or comments regarding this matter, please contact me. Sincerely, Miguel X. Martinez Program Manager Enclosure W� cc: Rebecca Mainardi, FDOT/4 Federal Aviation Administration Memorandum Subject: INFORMATION: Final Project Report Sebastian Municipal Airport; Sebastian, FL AIP Project No. 3-12-0145-003-2002 From: Program Manager To: Project File Date: August 25, 2006 Reply to Attn. of: Martinez ORL-621; Extension 123 The following documents relative to the subject project have been reviewed and are in the project files: • Grant agreement relating to subject project. • Attachment, "Project Summary" of project costs claimed and approved. • Statement and Distribution of Project Costs. • Testing contracts. • Sponsor's invoices. The approved project description is as follows: "Rehabilitate Taxiway Alpha; Construct General Aviation Terminal Apron" Based on our review of the above documents, we have determined that the Federal share of the final project costs are: $1,023,000 for Development $ 0 for Planning $1,023,000 Total A summary of final project costs is included in the attached "Project Summary". All costs claimed by the sponsor and determined eligible for final payment are considered necessary, reasonable and within the scope of the project. Payment of the Federal share of the final project costs is authorized. The project will be closed based upon the findings in this report. The project will be audited by the sponsor in conjunction with the annual audit of the sponsor's records. Should the audit 2 reveal that certain costs are ineligible, the project will be reopened and appropriate adjustments will be made. All construction work has been satisfactorily completed in accordance with the approved contract documents and within the time allowed by the approved contract documents. The following documents have been retained in the History File for this project: • Grant Agreement • Application • Final Project Report • Final Payment Report Miguel A. Martinez Attachment cc: Rebecca Mainardi, FDOT/4 Jeff Manning, City Of Sebastian History File PROJECT SUMMARY Description Claimed Costs Eligible Costs Reference PLANNING En ineering Expenses Administration Expenses Preliminary Expenses Miscellaneous. TOTAL PLANNING CONSTRUCTION Administration Expenses Preliminary Expenses Engineering Basic Fee Engineering Other Fee Construction(Fencing) 442,660 Construction (Obstruction Removal 224,096 Structures(Velocity) 274,104 Lease Acquisition (J&S) 82,473 Relocation Expenses Relocation Payments Demolition & Removal. Equipment Miscellaneous TOTAL CONSTRUCT. Total Project Cost $1,023,333 Final Grant Payable (Federal Share $921,000 Less Previous Payments. $921,000 Final Payment $0 OMB Annrnval Nn. 0248.OUS APPLICATION FOR 2. DAM SUBMITTED Applicant IdenMer FEDERAL ASSISTANCE 20.02 x2s 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Applicant Identifier Application Preappkepw[ ® Construction ❑ Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier ❑ Nan -Construction ❑ Non -Construction 5. APPLICANT INFORMATION Legal Name: Organizational Unit: City of Sebastian Sebastian Municipal Airport Address (give city, county, state, and zip code): Name and telephone number of the person to be contacted on matters involving this applicatlon (give area code) 1225 Main Street Technical: Mark Jansen, The LPA Group, 407-306.0200 Sebastian, FL 32958 Budgetary: Jason Milewski, Sebastian Municipal Airport 772-581-0111 Contractual: Jason Milewski, Sebastian Municipal Airport, 772-581-0111 I4. EMPLOYER IDENTIFICATION NUMBER MIR: 7. TYPE OF APPLICANT: (enterappmprfste tomwin box) a 5 9 — 6 0 1 0 1 0 4 2 7 A. State H. Independent School Dist. B. County 1. State Controlled Institution of Higher Learning C. Munldpel J. Private University 8. TYPE OF APPLICATION: D. Township K. Indian Tribe ® New ❑ Continuation ❑ Revision E. Interstate L Individual If Revision, enter appropriate tatter(s) In box(es): F. Intermunicipal M. Profit Organization G. Special District N. Other (Specify) A. Increase Award B. Decrease Award C. Irttxease Duration D. Decrease Duration Other (specify). e. NAME OF FEDERAL AGENCY: Federal Aviation Administration 10. CATALOG OF FEDERAL DOMESTIC 2 0 1 0 6 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: ASSISTANCE NUMBER: • Reactivate Runway 9-27: Phase 1- Relocate / Remove Obstacles Airfield Perimeter Fencing TITLE: AIP 1L AREAS AFFECTED BY PROJECT (direst coca ft states, etc.): City Of Sebastian, Indian River County, Florida, United States 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Start Date Ending Date a. Applicant b. Project 10-1-02 12.30-03 15 15 15. ESTIMATED FUNDING: 10. 15 SPPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE a. Federal $ 974,522.00 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: b. Applicant $ 54,141.00 DATE 3/9/94 C. state t+ 54,141.00 b. NO. ❑ PROGRAM IS NOT COVERED BY E.0.12372 d. Local S .00 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e. Other $ .00 f. Program Income $ 00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? ❑ Yes If 'Yes," attach an explanation. ® No g. TOTAL $ 1,082,804.00 1d. TO THE BEST OF W KNOWLEDGE AND BELIEF. ALL DATA IN THIS APPLICATION/PREAPPLICATiON ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Typed Name of Authorized Representative b. Title c. Telephone number Jason J. Milewski Airport Manager 772-581-0111 d. Signature of Authorized Representat' e. Date Signed dC- _._.�-----•- St=2fdFor 424 (REV 4-88) Piet crIbed by OMB Ch" r 4 Justification for the Reactivation of Runway 9-27 Sebastian Municipal Airport In 1992, the Federal Aviation Administration directed the City of Sebastian to conduct a Community Compatibility Study along with an updated Airport Master Plan. This was primarily due to the proactive opposition of many residents to increases in flight operations at Sebastian Municipal Airport. The result of this study, conducted with large community involvement, was to close Runway 13-31 (the least compatible with the community) and reactivate Runway 9-27. This new configuration would satisfy the numerous community concerns as well as provide nearly three times the available land for economic development. Unfortunately, due to lack of funding opportunities, this plan was never realized. Currently, the City of Sebastian has recently completed a new Master Plan for Sebastian Municipal Airport. Initially, the results of the previous plan were ignored and thought of as a financial impossibility. Further analysis indicated that any proposed alternatives for the airport would have similar financial barriers without any of the benefits of the previous plan. As the study continued it became clear that the reactivation of Runway 9- 27 was indeed the absolute best alternative for community compatibility as well as airfield growth and development. For further, more detailed information on justification for this project, please refer to the 1993 Community Compatibility Study and recently adopted 2002 Airport Master Plan. W MY OF HOME Of PELICAN ISLAND Justification for Security Fencing and Electronic Access Control Sebastian Municipal Airport The installation of security fencing at Sebastian Municipal Airport will significantly enhance the safety of operations by providing a deterrent to both wildlife and unauthorized personnel who currently have no physical barriers to access the aircraft movement areas. At present, there is virtually no fencing at the airport. Under this condition, there is no practical way to adequately prevent persons and wildlife from accessing runways, taxiways, aprons, and other critical areas of the airport. Because of this, there have been wildlife, vehicle, and pedestrian incursions. There has also been theft and vandalism to aircraft and other property. Fencing is necessary to aid in the prevention of future occurrences. Finally, vehicular access through the limited fencing that is present is conducted by manual, sliding gates. These manual gates do not provide the ability to monitor access, nor are they efficient for emergency services to access the airport. In the event of an emergency (such as previous fires) there were times where emergency vehicles were delayed in reaching critical areas due to the process of operating these aging, manual gates. With the continued changing of combinations and keys, coordination between emergency service agencies has proven to remain a challenge. The installation of electrically operated gates will aid in both better access control as well as, and most importantly, better emergency access during situations where there is opportunity for loss of life and property. In summary, the addition of fencing and electrically operated gates will considerably increase the safety and security of operations at Sebastian Municipal Airport. Request For Federal Assistance Checklist AIRPORT Sebastian Municipal Airport, X26 LOCATION Sebastian, FL DATE OF REQUEST FOR FEDERAL ASSISTANCE 4/16/02 Following items to be completed by sponsor or consultant: (If No (N] to any item, explain the method of resolution on an attachment.) 2. Justification for work items included? Yes 3. Cost estimates included? Yes 4. Sketch included? Yes 5. Project includes elimination of objects inside o!jectfreerea? Yes 6 Sponsor owns adequate land interest for bototection zones (RPZ's oor ,Yes Request for Federal Assistance includes land? 7Environmental assessment requirements satis Yes 8. Public hearing requirements satisfied? Yes 9. Consultation with airport users included? No 10. Requested items on approved ALP or preliminary ALP? Yes (0/010000) Request for Federal Assistance Checklist Addendum (FENCING) The following information supplements answers on the Request for Federal Assistance Checklist. Items answered "NO" are explained below: 5. Project includes elimination of objects inside Object Free Area? This project does not impact any object free areas. The attached perimeter fencing sketch will indicate that no elimination of objects in the Object Free Area is planned or required for this project. 7. Environmental Assessment requirements satisfied? This project does not meet the requirements to initiate an Environmental Assessment. 8. Public hearing requirements satisfied? This project does not require a public hearing. 9. Consultation with airport users included? There has been coordination with airport users regarding the layout and purpose of this project, however, that coordination was conducted verbally and therefore not present in this application. Airport users have agreed to the layout and gate placement of this security -fencing project. Request for Federal Assistance Checklist Addendum (Phase n The following information supplements answers on the Request for Federal Assistance Checklist. Items answered "NO" are explained below: 9. Consultation with airport users included? There has been coordination with airport users regarding the layout and purpose of this project, however, that coordination was conducted during the Airport Master Planning process. Please refer to the 2002 Sebastian Municipal Airport Master Plan for further information. o 7. ®vPHASE 1 a A CLEARING ® PHASE 2 C@PSTRUCT TAXIWAY 'IB' PHASE ,,2 PAVEMENT REMOVAL <--� q P4ASEp2 REHABILITATE RUNWAY 09-27 1p Sebastian MunicipalTME DATE: SCALE: Airport GROu L�� 06 -MAR -02 1"=500' FAA AIP GRANT APPLICATION EXHIBIT "B" ffiQ�n� City of Sebastian Design and Bidding Services $ 26,097.00 Construction Services $ 7,536.00 Cost of Appraisals $ 7,950.00 Apparent Low Bid for Construction $ 188,963.00 Velocity Acquisition (per Appraisal) $ 290,000.00 J&S Leasehold Buyout (Per Appraisal) $ 175,000.00 103.88 TOTAL PHASE I COST ESTIMATE $ 695,546.00 Backup Checklist 1- by Fax Design and Bidding Services $ 4,312.00j'F/ Construction Services $ 7,652.00 ME/ Apparent Low Bid for Construction $ 365,312.00'"✓ SJRWMD Permit Fee $ 100.00 SJRWMD Permit Adverstisement Fee $ 103.88 r Cyberlock System (Sponsor Aquired) $ 4,293.55 rz Gate Computer (Sponsor Aquired) $ 5,482.54 1r�/ TOTAL FENCING COST ESTIMATE $ 387,255.97 TOTAL MONEY REQUESTED $ 1,082,801.97 N OMB Approval No. 0348-0043 APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier 3i2sio2 x26 FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE Slate Applicant Identifier Application Preapplicalion ❑ Construction ® Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier ❑ Non -Construction 1 ❑ Non -Construction 5. APPLICANT INFORMATION Legal Name: Organizational Unit: City of Sebastian Sebastian Municipal Airport Address (give city, county, state, and zip code): Name and telephone number of the person to be contacted on matters involving this application (give area code) 1225 Main Street Technical: Mark Jansen, The LPA Group, 407-306-0200 Sebastian, FL 32958 Budgetary: Jason Milewski, Sebastian Municipal Airport, 772-581-0111 Contractual: Jason Milewski, Sebastian Municipal Airport, 772-581-0111 B. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: (enter appropriate letterin box) Fc 5 9 — 6 0 1 0 0 4 2 7 A. State H. Independent School Dist. B. County I. State Controlled Institution of Higher Learning C. Municipal J. Private University B. TYPE OF APPLICATION: D. Township K. Indian Tribe ® New ❑ Continuation ❑ Revision E. Interstate L. Individual F. Intermunicipal M. Profit Organization If Revision, enter appropriate letter(s) in box(es): ❑ ❑ G. Special District N. Other (Specify) A. Increase Award B. Decrease Award C. Increase Duration 9. NAME OF FEDERAL AGENCY: D. Decrease Duration Other (specify): Federal Aviation Administration 10. CATALOG OF FEDERAL DOMESTIC 2 0 1 0 6 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: ASSISTANCE NUMBER: Install Security Fencing including electric access control gates. (See attached justification and drawings for more detail) TITLE: AIP 12. AREAS AFFECTED BY PROJECT (61004 counties, states, etc.): City of Sebastian, Indian River County, Florida, United States 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Start Date Ending Date a. Applicant b. Project 5-01-02 12-1-02 15 15 15. ESTIMATED FUNDING: 18. IS SPPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. YES. THIS PREAPPLICATIONIAPPLICATION WAS MADE AVAILABLE TO THE a. Federal $ 300,000.00 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: b. Applicant $ 16,667.00 DATE 319194 C. State $ 16,667.00 b. NO. ❑ PROGRAM IS NOT COVERED BY E.O. 12372 d. Local $ .00 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e. Other $ .00 f. Program Income S 00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? ❑ Yes If "Yes; attach an explanation. ® No g. TOTAL S 333,334.00 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Typed Name of Authorized Representative b. Title c. Telephone number Jason J. Milewski, C.M. Airport Manager 772-581-0111 d. Signature of Authorized Repre e. Dat Signed X10 ,- 137 Previous E t ns Not Usa Standard For 424 (REV 4.88) Prescribed by OMB Circular A-102 M Request For Federal Assistance Checklist 1. AIRPORT Sebastian Municipal Airport, X26 LOCATION Sebastian, FL DATE OF REQUEST FOR FEDERAL ASSISTANCE March 25, 2002 Following items to be completed by sponsor or consultant: (If No [N] to any item, explain the method of resolution on an attachment.) 2. Justification for work items included? Yes 3. Cost estimates included? Yes 4. Sketch included? Yes 5. Project includes elimination of objects inside object free area? No 6 Sponsor owns adequate land interest for both runway protection zones (RPZ's) or Request for Federal Assistance includes land? Yes 7. Environmental assessment requirements satisfied? N0 8. Public hearing requirements satisfied? No 9. Consultation with airport users included? No 10. Requested items on approved ALP or preliminary ALP? Yes Request for Federal assistance checklist (Fencing) (312512002) M Request for Federal Assistance Checklist Addendum The following information supplements answers on the Request for Federal Assistance Checklist. Items answered "NO" are explained below: 5. Project includes elimination of objects inside Object Free Area? This project does not impact any object free areas. The attached perimeter fencing sketch will indicate that no elimination of objects in the Object Free Area is planned or required for this project. 7. Environmental Assessment requirements satisfied? This project does not meet the requirements to initiate an Environmental Assessment. 8. Public hearing requirements satisfied? This project does not require a public hearing. 9. Consultation with airport users included? There has been coordination with airport users regarding the layout and purpose of this project, however, that coordination was conducted verbally and therefore not present in this application. Airport users have agreed to the layout and gate placement of this security -fencing project. COY OF HOME Of PLUCAN iSLAND Justification for Security Fencing and Electronic Access Control Sebastian Municipal Airport The installation of security fencing at Sebastian Municipal Airport will significantly enhance the safety of operations by providing a deterrent to both wildlife and unauthorized personnel who currently have no physical barriers to access the aircraft movement areas. At present, there is virtually no fencing at the airport. Under this condition, there is no practical way to adequately prevent persons and wildlife from accessing runways, taxiways, aprons, and other critical areas of the airport. Because of this, there have been wildlife, vehicle, and pedestrian incursions. There has also been theft and vandalism to aircraft and other property. Fencing is necessary to aid in the prevention of future occurrences. Finally, vehicular access through the limited fencing that is present is conducted by manual, sliding gates. These manual gates do not provide the ability to monitor access, nor are they efficient for emergency services to access the airport. In the event of an emergency (such as previous fires) there were times where emergency vehicles were delayed in reaching critical areas due to the process of operating these aging, manual gates. With the continued changing of combinations and keys, coordination between emergency service agencies has proven to remain a challenge. The installation of electrically operated gates will aid in both better access control as well as, and most importantly, better emergency access during situations where there is opportunity for loss of life and property. In summary, the addition of fencing and electrically operated gates will considerably increase the safety and security of operations at Sebastian Municipal Airport. Attachment A: Sebastian Municipal Airport LFA City of Sebastian 6ROaP �, PUM",„ Engineer's Estimate HOM Project: Airport Security Fencing Estimate Date: 12 -Mar -02 Submittal: Final Design Estimator: MCJ Budget: $333,000 Item Local Local No. Spec. No. Item Description Quantity Unit Unit Price Extension FAA % FAA Share % Share 1 1000 Mobilization 1 LS $21,259 $21,259 90% $19,133 10% $2,126 2 S-140 Remove Existing Fence 500 LF $4.00 $2,000 90% $1,800 10% $200 3 F-162-1 6' Chain Link Fence With Barbed Wire 19,000 LF $12.00 $228,000 90% $205,200 10% $22,800 4 F-162-2 6' Chain Link Fence without Barbed Win; 500 LF $11.50 $5,750 90% $5,175 10% $575 5 F-162-3 6' Single -Leaf Pedestrian Gate 3 EA $500.00 $1,500 90% $1,350 10% $150 6 F-162-4 10' Single -Leaf Swing Gate 2 EA $850.00 $1,700 90% $1,530 10% $170 7 F-162-5 16' Single -Leaf Sliding Gate, Roll 5 EA $1,000.00 $5,000 90% $4,500 10% $500 8 F-162-6 16' Single -Leaf Sliding Gate, Cantilever 5 EA $2,000.00 $10,000 90% $9,000 10% $1,000 9 F-162-7 24' Single -Leaf Sliding Gate, Roll 1 EA $1,250.00 $1,250 90% $1,125 10% $125 10 F-162-8 24' Dual -Leaf Sliding Gate, Roll 1 EA $2,000.00 $2,000 90% $1,800 10% $200 11 F-162-9 32' Dual -Leaf Sliding Gate, Roll 1 EA $2,000.00 $2,000 90% $1,800 10% $200 12 F-162-10 Barbed Wire Ditch Treatment 100 LF $15.00 $1,500 90% $1,350 10% $150 13 F-1 63-B Automated Security Gate Package w/Card 1 EA $19,000.00 $19,000 90% $17,100 10% $1,900 Readers for Gate A, Complete in place 14 F-1 63-C Automated Security Gate Package w/Card 1 EA $19,000.00 $19,000 90% $17,100 10% $1,900 Readers for Gate E. Complete in place 15 T-901 Grassing 5 ACRE $1,000.00 $5,000 90% $4,500 10% $500 90% $292,463 10% cn $32,496 TOTAL Base Bid: $324,959 Additive Altemate Bid Items: $0 A-1 F -163-A Automated Security Gate Package w/Card 1 EA $17,500.00 $17,500 90% $15,750 10% $1,750 Readers for Gate D, Complete in place A-2 F -163-D Automated Security Gate Package w/Card 1 EA $17,500.00 $17,500 90% $15,750 10% $1,750 Readers for Gate G, Complete in place TOTAL Base Bid + Additive Alternates A-1 and A-2: $359,959 90% $323,963 10% $35,996 A-3 F -163-E Automated Security Gate Package w/Card 1 EA $20,500.00 $20,500 90% $18,450 10% $2,050 Readers for Gate P, Complete in place A4 F -163-F Portable PC for Security Gate Monitoring 1 EA $5,000.00 $5,000 90% $4,500 10% $500 A-5 F -163-F Cyberlocking System 1 L.S. $5,000.00 $5,000 90% $4,500 10% $500 TOTAL Base Bid + Additive Alternates Al to A-5: $385,459 90% $346,913 10% $38,546 3/12!2002 1 of 1 esl-x26 fence-final.xls%-Perimeter Fencing Est mo .,9.11191HX3 I NOIlVOIIddV 1NV80 dlV VVd I .008=.,L I ZO-UVW-90 I � 7 dl 3lV�S :3 Lva NO11OMISN0-)?JOA 1ON 33N33 ?313W183d M3N—\ j N - Q uepsegeg jo Allo yodnV ledr,)lunyy uepsegag �o a U.S. Department of Transportation Federal Aviation Administration August 16, 2002 Mr. Jason Milewski Airport Manager Sebastian Municipal Airport 1225 Main Street Sebastian, FL 32958 Dear Mr. Milewski: ORLANDO AIRPORTS DISTRICT OFFICE 5950 Hazeltine National Dr., Suite 400 Orlando, Florida 32822-5024 Phone: (407) 812-6331 Fax: (407) 812-6978 RE: Sebastian Municipal Airport; Sebastian, FL AIP Number 3-12-0145-03-2002 Notice of Tentative Allocation Rehabilitate Runway 9-27 — Phase 1; Install Fencing We are pleased to announce the Administrator has approved an allocation of $921,000 under the Fiscal Year 2002 Airport Improvement Program for the following specific development at Sebastian Municipal Airport: Rehabilitate Runway 9-27 — Phase 1 Install Fencing Our representative will soon discuss with you the project development, equal employment opportunity and the civil rights requirements. In allocating Federal funds for this project, we considered the representations in your Joint Airport Capital Improvement Program (JACIP) for Federal Assistance with regards to your commitment of local funds and your ability to proceed promptly with the project. This allocation is contingent upon you developing a project schedule which allows the el Federal Aviation Administration to issue a rant offer based on bids b September o 9 Y P Q"t 2002. Failure to comply with the schedule may result in cancellation of this allocation. Please find enclosed, a copy of our "Project Management Checklist' which will be used to track the progress of this project. After review of the information, please contact your Airports District Office program manager to coordinate and establish the project schedule. In accordance with 49 CFR Part 26, the City of Sebastian will be required to take all necessary and reasonable steps to ensure that disadvantaged business enterprises PARTNERS IN CREATING TOMORROW'S AIRPORTS---+ 2 (DBE) have the maximum opportunity to compete for and perform contracts under this project. In this regard, you should contact our Civil Rights Staff at (404) 305-5250 to determine the status of any outstanding requirements under this part. Additionally, you are reminded of the testing laboratory requirements for pavement construction outlined in Advisory Circular 150/5370-10A, "Standards for Specifying Construction of Airports." We look forward to working with you in the successful accomplishment of this project. Sincerely, W. Dean Stringer Manager cc: ASO -9 Rebecca Rivett, FDOT/4 I '`- PROJECT MANAGEMENT CHECKLIST AIRPORT: AIP PROJECT NO.: WORK ITEM: 0 W C U 0 n 0 n Page 1 of 4 IMMEDIATELY FOLLOWING THE FAA'S SUBMITTAL AND THE AIRPORT OWNER'S RECEIPT OF THE TENTATIVE ALLOCATION LETTER Owner Begin consultant selection process. REFERENCE: AC150/5100-14C Owner Prepare independent cost analysis if basic services are expected to exceed $100,000. Airport owner is allowed to prepare the analysis if qualified. REFERENCE: AC 15015100-14C, Appendices 3, 4, and 5, and "Summary Guidance for Architects and Owner Engineers' Fees for AIP Projects" dated July 1992 prepared by ASO -610 Owner Select consultant to prepare or update DBE Plan. (Airport owner is allowed to accomplish this task if qualified personnel available). Project specific DBE goals are to ADO be established by the airport owner in accordance with Civil Rights Division (ASO -9) Engr guidelines. The airport owner will work directly with an ASO -9 representative concerning all DBE matters. ASO -9 Approve DBE goals. Airport owner will notify the ADO when the DBE goals are approved, and the ADO will subsequently confirm established DBE percentages by telephone call to ASO -9. The DBE plan must be approved and confirmation received by the ADO prior to project advertisement. Owner Submit project schedule to ADO for approval. INDEPENDENT COST ANALYSIS AND EXECUTED CONSULTANT CONTRACT IF THE INDEPENDENT COST ESTIMATE IS NOT PREPARED BY THE AIRPORT OWNER, AND INSTEAD PREPARED BY A RESPONSIBLE THIRD PARTY, THE THIRD PARTY SHOULD ATTEND OWNER/CONSULTANT SCOPING SESSION Owner Prepare independent cost analysis for consultant basic service fees. An independent cost analysis is required when basic services are expected to exceed $100,000. Owner Evaluate consultant's proposed fees in accordance with independent cost analysis and prepare Record of Negotiation REFERENCE: AC 150/5100-14C, Appendices 4 & 5. Owner Submit consultant contract, independent cost analysis, and Record of Negotiation. Submittal of Record of Negotiation is required only if proposed fees differ from the independent cost analysis by more than 10%. ADO Concurrence in proposed engineering fees. Engr Conduct predesign conference. Provide at least two weeks notice to FAA, airport tenants, airport users, and other interested parties. Conference is normally conducted at 30% completion of plans and specifications, safety plan, engineer's report. PRIOR TO SUBMITTAL OF 100% PLANS AND SPECIFICATIONS .F 1W E 9 0 No A 0 IN Page 2 of 4 PROJECT MANAGEMENT CHECKLIST Engr Prepare "Operational Safety on Airports During Construction" plan (AC 150/5370-2C) tailored to the specific project. Engr Obtain wage rates from appropriate local source. Engr Submit proposed modifications to Federal standards. Preparation and submittal of proposed modifications shall be in accordance with FAA Order 5300.1 E, Item #8. The specific number of document sets shall be established by ADO prior to submittal. ADO Coordinate proposed modifications to Federal standards with appropriate FAA division(s). Owner NOTE: All modifications must be approved on a case-by-case basis. ADO Approve modifications to Federal standards within 30 days). Owner Submit proposed utility relocation. ADO An attorney's opinion is required stating that the airport owner is legally ADO and financially obligated to relocate the utilities in question. ADO Review and concurrence with Construction Management Plan Engr Complete plans and specifications in accordance with AC 150/5300-13, and other applicable advisory circulars, and Federal standards. COORDINATION OF PLANS AND SPECIFICATIONS Engr Submit Engineer's Report (separate, "stand-alone", bound document). Report shall include, but is a not limited to, cost estimate for total project costs (including construction, design engineering, testing, construction management, and resident inspection), pavement design (FAA Form 5100-1), testing data, and design alternatives considered. If cost estimates reveal that total project costs are expected to exceed originally identified funding levels (tentative allocation letter), the plans and specifications must be prepared with deductible/alternative bid items to allow for the award of complete and usable units of work which match the TA letter funding levels. Owner Submit 100% plans and specifications for coordination with appropriate FAA divisions (ATL -FPO, ASO -472, ASO -532, etc.). The specific number of plans and specifications sets shall be established by the ADO prior to submittal. ADO Review plans andspecifications ADO Approve plans and specifications Owner I Submit revised ALP Page 3 of 4 PROJECT MANAGEMENT CHECKLIST BID OPENING Engr Oen bids. Engr Determine low responsive bidder, in accordance with bid specifications and DBE re uirements. Owner Submit DBE reporting forms to ASO -9 with copy to ADO. APPLICATION FOR FEDERAL ASSISTANCE ADO Provide airport owner with updated Advisory Circular List Engr Submit certified bid tabulation with airport owner's intent to award. Owner Submit application package. The specific number of packages required shall be established by ADO prior to submittal. CONSTRUCTION MANAGEMENT PLAN Engr if project includes runway, taxiway and/or apron paving costs greater than or equal to ADO $250,000, submittal of a Construction Management Plan (CMP) is required. ADO Notice -To -Proceed shall not be authorized by the airport owner prior to completion and submittal of the Owner Construction Management Plan. ADO Construction Management Plan approval GRANT OFFER ADO Prepare paper work for Phase 4 programming. ADO Verify and notate reservation of Federal funds. ADO Forward original and two (2) copies of grant offer to airport owner. Owner Submit executed original and one (1) executed copy of grant offer to ADO. Airport owner must sign grant offer on or before expiration date. Airport owner's attorney must sign grant offer on or after date of airport owner's signature. ADO Determination of proper grant execution. ADO Prepare paper work for Phase 5 programming. ADO Forward original executed grant offer to ASO -22. if A Page 4of4 PROJECT MANAGEMENT CHECKLIST PRECONSTRUCTION CONFERENCE Owner Establish date of preconstruction conference and notify FDOT, ADO, other Owner appropriate parties (airport users, airport tenants, etc.) at least two weeks prior to ADO meeting. ADO Notify appropriate FAA divisions. Engr Conduct preconstruction conference, with emphasis on "Safety During Construction Plan." CONSTRUCTION PHASE Owner Change order submittals and approvals shall be accomplished in accordance with the attached guidance. PROJECT COMPLETION AND FINANCIAL CLOSEOUT Owner Provide two-week notice to FAA, FDOT, and other appropriate agencies of scheduled final inspection. Owner Complete construction. ADO Request closeout documents. Owner Submit requested documents ADO Close project. U.S. Department of Transportation Federal Aviation Administration September 24, 2002 Mr. Terrance R. Moore City Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 Dear Mr. Moore: ORLANDO AIRPORTS DISTRICT OFFICE 5950 Hazeltine National Dr., Suite 400 Orlando, Florida 32822-5024 Phone: (407) 812-63:11 Fax: (407) 812-6978 RE: Sebastian Municipal Airport; Sebastian, FL AIP Number 3-12-0145-003-2002 Grant Offer We are enclosing the original and two copies of a Grant Offer for AIP Project No. 3-12-0145- 003-2002 for Sebastian Municipal Airport, in response to your Application for Federal Assistance dated September 20, 2002. Your acceptance of this Offer will constitute a Grant Agreement by which the government will participate in the allowable costs of the project amounting to $921,000 (Federal share). Once the authorized official has executed the Agreement and the official's signature has been notarized and sealed/stamped, the attorney for the City of Sebastian must certify that the Sponsor's acceptance complies with local and state law and constitutes a legal and binding obligation on the part of the Sponsor. Please note that the Agreement is not legal unless the attorney signs it AFTER the Sponsor. If the terms of this Offer are satisfactory, please execute the document as soon as possible, but not later than September 30, 2002. To assist us in administrative reporting requirements you are requested to notify this office by faxing the signature page of the grant or by telephoning us immediately upon executing the grant. The original and one copy of the grant need to be returned to this office. The remaining copy is for your file. Sincerely, Al OW4 Bart Vernace Acting Manager 3 Enclosures cc: Rebecca Rivett, FDOTA PERFORMANCE AND PAYMENT BOND (PublicWork) In compliance with F.S. Chapter 255.05(1)(a) BOND NO.: 929269366 CONTRACTOR NAME: Smith Industries, Inc. d/b/a Smith Fence CONTRACTOR ADDRESS: 4699 110th Avenue North DESCRIPTION OF WORK: Clearwater, FL 33762 _. CONTRACTOR PHONE NO.: ( 727) 573-5440 SURETY COMPANY: Continental Casualty Company LEGAL DESCRIPTION: CNA Plaza, Chicago, IL 60685-0001 (407) 919-2260 SURETY AGENT: The Shrum Agency (Warren M. Shrum, Jr.) 2227 Pinnacle Circle North Palm Harbor, FL 34684 (727) 781-9797 OWNER NAME: City of Sebastian OWNER ADDRESS: 1225 Main Street Sebastian, FL 32958 OWNER PHONE NO.: ( 772) 388-8241 OBLIGEE NAME: (If contracting entity is different from the owner, the contracting public entity) OBLIGEE ADDRESS: OBLIGEE PHONE NO.: BOND AMOUNT: $365,312.00 CONTRACT NO.: (If applicable) DESCRIPTION OF WORK: Airport Perimeter Fencing Sebastian Municipal Airport PROJECT ADDRESS: LEGAL DESCRIPTION: FRONT PAGE All other Bond page(s) are deemed subsequent to this page regardless of any page number(s) that may be pre-printed thereon.