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HomeMy WebLinkAbout2002 Pending Approval 3-12-0145-003U.S. Department of Transportation Federal Aviation Administration April 16, 2002 Mr. Jason Milewski Airport Manager Sebastian Municipal Airport 1225 Main Street Sebastian, FL 32958 Dear Mr. Milewski: ORLANDO AIRPORTS DISTRICT OFFICE 5950 Hazeltine National Dr., Suite 400 Orlando, Florida 32822-5024 Phone: (407) 812-6331 Fax: (407) 812-6978 RE: Sebastian Municipal Airport; Sebastian, FL AIP Number 3-12-0145-03-2002 (Pending) Plans and Specification Approval Airfield Fencing/Access Control Your construction plans and specifications, dated March 26, 2002, for Airport Improvement Program project 3-12-0145-03-2002 (pending) are approved for bid advertisement. Our approval to advertise is based upon the certifications and assurances that you will make upon execution (acceptance) of the grant offer and not upon a comprehensive review of the plans and specifications by our office. The certifications and assurances you are required to comply with are contained in the "Terms and Conditions of Accepting Airport Improvement Program Grants" dated September 1, 1999. We offer the following comments on the subject plans and specifications: ■ On sheet F-4, the fence location on the South side of Runway 4-22 is located at the edge of the primary surface. Should the airport pursue a non -precision approach as identified on the Airport Layout Plan, this fence will penetrate the transitional surface identified in Federal Aviation Regulation, Part 77.25(e). After you have evaluated the bids you may award the contract to the low responsive bidder without further Federal Aviation Administration authorization provided the conditions listed below were met. The airport owner is responsible for complying with federal, state, and local requirements as they relate to contract award and construction work. Please send us a copy of the certified bid tabulation and recommendation of award with your grant application after the bids are opened. 1) The airport owner complied with the "Terms and Conditions of Accepting Airport Improvement Program Grants" - see Sponsor Certification for Equipment/Construction Contracts and FAA Order 5100.38A, Chapter 8. PARTNERS IN CREATING TOMORROW'S AIRPORTS--,� 2 2) A lower bidder was not disqualified, i.e., unresponsive, not responsible, etc. The Office of Federal Contract Compliance Program (OFCCP), U.S. Department of Labor, monitors contractor Equal Employment Opportunity (EEO) requirements. You are required to notify them within 10 working days of an award of a contract subject to 41 CFR Part 60-4. The office of jurisdiction and the information to be included in the notification are enclosed. You may issue a "Notice -To -Proceed" after a pre -construction conference is held. Except for projects with airport entitlement funds only, construction work done prior to the acceptance of the grant offer is ineligible for federal participation. Please give us two weeks advance notice to the pre -construction conference and a copy of the "Notice - To -Proceed" when it is issued. If you have any questions, you can reach me at (407) 812-6331, extension 21. SincereLy, atthew J. Th s Program Manager 5 Enclosures "Notice -To -Proceed" Checklist Change Order Guidance Poster, "Equal Employment Opportunity is the Law" Poster, "Notice to Employees" Poster, "Safety During Construction" cc: Civil Rights Officer, ASO -9 Rebecca Rivett, FDOTA 3 ApplicableToContractsSubjectTo41 CFRPart60-4 Name, address and telephone number of contractor: Employer identification number: Dollar amount of contract: Estimated starting and completion dates of the contract: Contract Number: Geographic area in which the contract is to be performed: Mail information to: Regional Director, OFCCP 61 Forsyth Street SW Room 7675 Atlanta, GA 30303 Change Order Guidance Orlando Airports District Office 8195 The following policy will give you maximum flexibility regarding change orders, without jeopardizing federal participation solely on the basis of failure to secure prior Federal Aviation Administration approval. . 1. Airport Owners do not need prior approval of change orders unless the change order adds or deletes work from the basic grant scope. Airport Owners, of course, should approve all changes before a contractor does the work. 2. Airport Owners are advised that all change order work must be eligible, necessary, reasonable in cost, and meet agency standards. Also, federal participation is subject to the availability of funds and a fifteen percent (15%) maximum grant amendment. 3. Sponsors may seek advance approval of change orders if they wish. For example, they may deem it necessary to discuss a proposed change order with the Airports District Office (ADO) if eligibility is not apparent. On these occasions, the sponsor should prepare a record of the discussion and send a copy to the ADO. 4. At project closeout, sponsors must provide copies of all change orders with an explanation of why the work was necessary. Also, please remember that any Letter -of -Credit draws should be rounded down to the nearest whole dollar amount. 10 Basic Rules for Airport Safety During Construction 1. Involve the tenants, users, program managers, and resident engineers in the construction planning phases and activities. 2. Inspect/Secure/Clean-up the aircraft movement area after construction activities daily and prior to reopening. 3. Issue NOTAMs prior to construction and when any change in airfield -conditions occur. 4. Contact control tower or unicom when entering or leaving any active movement area. 5. Mark/Barricade/Light all closed aircraft movement areas. 6. Follow the safety during construction plans for the project. 7. Ensure construction vehicles park in restricted areas Ldesignated by flagging, barricading or temporary fencing. 8. Restrict access to aircraft movement areas to trained vehicle operators or vehicles escorted by trained vehicle operators. 9. Mark construction equipment and vehicles clearly and deliberately. Display company logos on both sides of each vehicle; Require yellow/amber flashing beacon, flags, and other necessary markings. 1O.Stay Alert, StayFocused, and constantly Think Airport Safety! Report Deficiencies in safety plan to _.. for correction. (ice -.rte -- j_., May, 1999 'ar NOTICE T:) LL EMPICREES Working on Federal or Federally Financed Construction Projects You must be paid not less than the wage rate in the schedule posted with this Notice for the WAGES kind of work you perform. OVERTIME You must be paid not less than one and one-half times your basic rate of pay for all hours worked over 40 a week. There are some exceptions. FrANOW09"L1040 WH Publication 1321 Revised January 1986 susaovewarDfrPwrirMoFM:,aedso M Apprentice rates apply only to apprentices properly registered under approved Federal or State apprenticeship programs. If you do not receive proper pay, contact the Contracting Officer listed below. W. DEAN STRINGER, MANAGER AIRPORTS DISTRICT OFFICE FEDERAL AVIATION ADMINISTRATION 5950 HAZELTINE NAVL DRIVE SUITE 400, ORLANDO, FL 32822-5024 or you may contact the nearest office of the Wage and Hour Division, U.S. Department of Labor. The Wage and Hour Division has offices in several hundred communities throughout the country. They are listed in the U.S. Government section of most telephone directories under. U.S. Department of Labor Employment Standards Administration U.S. Department of Labor Employment Standards Administration Wage and Hour Division Equal Employment Opportunity is THE I Al V Employers Holding Federal Contracts or Subcontracts Applicants to and employees of companies with a Federal govern- ment contract or subcontract are protected under the following Federal authorities: RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN Executive Order 11246, as amended, prohibits job discrimination on the basis of race, color, religion, sex or national origin, and requires affirma- tive action to ensure equality of opportunity in all aspects of employ- ment. Private Employment, State and Local Governments, Educational Institutions Applicants to and employees of most private employers, state and local governments, educational institutions, employment agencies and labor organizations are protected under the following Federal laws: RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN Title VI1 of the Civil Rights Act of 1964, as amended, pro- hibits discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex or national origin. DISABILITY The Americans with Disabilities Act of 1990, as amended, Programs or Activities Receiving Federal Financial Assistance RACE, COLOR, NATIONAL ORIGIN, SEX In addition to the protection of Title Vll'of the Civil Rights Act of 1964, Title VI of the Civil Rights Act pro- hibits discrimination on the basis of race, color or national origin in pro- grams or activities receiving Federal financial assistance. Employment discrimination is covered by Title VI if the primary objective of the finan- cial assistance is provision of employment, or where employment discrimination causes or may cause discrimination in providing services under such programs. Title IX of .. .V . — of 1973, as amended, prohibits job also requires that covered entities provide qualified aPPli- federal assistance. discrimination because of handicap cants and employees with disabilities with reasonable accom- and requires affirmative action to modations that do not impose undue hardship. INDIVIDUALS WITH employ and advance in employment HANDICAPS qualified individuals with handicaps AGE Section 504 of the Rehabilitation who, with reasonable accommoda- tion, can perform the essential func- The Age Discrimination in Employment Act of 1967, as Act of 1973, as amended, prohibits tions of a job. amended, protects applicants and employees 40 years of age employment discrimination on the or older from discrimination. on the basis of age in hiring, basis of handicap in any program or promotion, discharge, compensation, terms, conditions or activity which receives Federal finan- VIETNAM ERA AND privileges of employment. cial assistance. Discrimination is SPECIAL DISABLED prohibited in all aspects of employ- ) ment against handicapped persons who, with reasonable accommoda- 38 U.S.C. 4212 of the Vietnam Era In addition to sex discrimination prohibited by Title VII of tion, can perform the essential func- Veterans Readjustment Assistance the Civil Rights Act (see above), the Equal Pay Act of 1963, tions of a job. Act of 1974 prohibits job discrimina- as amended, prohibits sex discrimination in payment of If you believe you have been tion and requires affirmative action wages to women and men performing substantially equal discriminated against in a program to employ and advance in employ- work in the same establishment. of any institution which receives ment qualified Vietnam era veterans and qualified special disabled veter- Retaliation against a person who files a charge of discrimina- Federal assistance, you should ans. tion, participates in an investigation, or opposes an unlawful contact immediately the Federal employment practice is prohibited by all of these Federal agency providing such assistance. Any person who believes a contrac- laws. for has violated its nondiscrimina- tion or affirmative action obligations If you believe that you have been discriminated against under under the authorities above should any of the above laws, you immediately should contact: contact immediately: The U.S. Equal Employment Opportunity Commission The Office of Federal Contract (EEOC), 1801 L Street, N.W. Washington, D.C. 20507 or an Compliance Programs (OFCCP) EEOC field office by calling toll free (800) 669-4000. For Employment Standards Administra- individuals with hearing impairments, EEOC's toll free TDD tion, U.S. Department of Labor, number is (800) 800-3302. 200 Constitution Avenue, N.W., Washington, D.C. 20210 or call (202) 523-9368, or an OFCCP regional or district office, listed in most telephone directories under U.S. Government, Department of Labor.