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Home My WebLink AboutReport to City Council : Unit 17 Street & Drainage ImprovementsCity of Sebastian POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 SUBJECT: Unit 17 S.H. - ) Agenda No. Street & Drainage Improvements ) Dept. Origin Date Submitted 1/31/90 Approved For Submittal By: ) For Agenda Of 2/7/90 Exhibits: - CM Memo 1/31/90 - CE Memo Jj&/90 - Letter to GDC 9/20/89 - Letter to GDC 9/28/89 City Manager / ) - Letter from GDC 10/5/89 - 1979 Contract EXPENDITURE AMOUNT APPROPRIATION REQUIRED: BUDGETED: REQUIRED: SUMMARY STATEMENT In 1988, General Development Corporation (GDC) completed certain improvements in Unit 17, Sebastian Highlands which they would now like to turn over to the City for maintenance. Should the City Council wish to accept these improvements, a procedure should be outlined and agreed upon by both GDC and the City. On January 29, 1990 City and GDC officials met to review an acceptable procedure for the City to assume maintenance responsibility for these improvements. RECOMMENDED ACTION The City Council should review the proposed street and drainage acceptance procedure with GDC officials. The City Council may choose to ratify the accepted procedure at an upcoming meeting such as February 14, 1990. 89.09 City of Sebastian POST OFFICE BOX 780127 ❑ SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 M E M O R A N D U M DATE: January 31, 1990 TO: Richard B. Votapka, Mayor & Sebastian City Council FROM: Robert S. McClary /✓""'► RE: Street and Drainage Improvements S.H. 17 On January 29, 1990, City Engineer Dave Fisher and I met with General Development Corporation ("GDC") officials to discuss acceptance procedures for certain improvements in Sebastian Highlands Units 16 and 17. Representing GDC were Jack O'Neal, Ralph (Cap) Cain, George Kulczycki, and Roger Norton. BACKGROUND In 1988, GDC completed a portion of Unit 17 which is situated generally to the east of Pelican Island Elementary School. The improvements constructed by GDC were inspected by a full-time City Inspector (through Randy Mosby's office) who was reimbursed by GDC. GDC has informed me they had agreed to an acceptance procedure with former Mayor L. Gene Harris whereby the City would accept maintenace of the streets and drainage facilities in this section of Unit 17 upon certification of the improvements by GDC engineers and inspection and certification by the City Engineer. Subsequently, GDC officials requested the City to accept maintenance responsibility on these improvements. Upon reviewing the 1979 agreement and other related documents, it is my position that: 1. The City is not required to accept any street or drainage facilities in Units 16 and 17 until all street and drainage facilities are complete and constructed to the standards mandated by the 1979 agreement. 2. GDC is responsible for the maintenance of all streets and drainage facilities in Units 16 and 17 until accepted by the Sebastian City Council by Resolution. 3. The City is not required to accept any improvement unless it is constructed to the standards established in Paragraph 14 of the 1979 agreement. 4. Major drainage canals which will have bulkheads, including Collier Creek, Elcam Waterway and Schumann Waterway, are governed by Paragraph 15 of the 1979 agreement, and they are, therefore, excluded from this proposal. 5. Acceptance of bridge improvements are excluded from the 1979 agreement and, consequently, are excluded from this proposal. 6. The existing condition of streets in the portion of Unit 17 south of Barber Street in the area of Nebraska, Filbert and Hinchman is very poor. The streets in this section will virtually need to be reconstructed. The condition of the streets in the balance of Unit 17 -- situated on both sides of Schumann and located south of Englar and north of Barber -- need to be brought up to standards. 7. The condition of drainage structures in Unit 17 has not been assessed and is unknown. 8. The streets and drainage structures within the most recently completed section of Unit 17 (to the east of Pelican Island Elementary School) are acceptable. 9. GDC is not asking for acceptance of Unit 16 improvements at this time. RECOMMENDATIONS As a result of our January 29, 1990 conference with GDC officials I recommend the following: 1. The City accept for perpetual maintenance all street and drainage facilities constructed to date in Unit 17, Sebastian Highlands, with the conditions outlined herein. The City is expressly not waiving any rights pursuant to the 1979 agreement by accepting these facilities at this time. 2 2. GDC engineers and the City Engineer will inspect the streets and drainage facilities constructed in Unit 17 and develop a scope of work and punch list of items necessary to bring all street and drainage facilities up to the standard required by the 1979 contract. This assessment may require the use of consulting engineers, surveyors and a testing laboratory. Any outside expense will be reimbursed by GDC. 3. GDC will commence construction activities pursuant to the scope of work and punch list. The City will inspect work in progress with the inspection expense reimbursed by GDC. Upon completion of the reconstruction, GDC engineers will provide as -built plans certifying the street and drainage improvements were constructed to the standards established in the 1979 agreement. 4. The City Engineer would then review the construction standards of the improvements with this expense, if any, to be reimbursed by GDC. We anticipate the inspection of existing conditions, development of a scope of work, construction inspection, and final review of as-builts may be performed by a consulting engineer. 5. The City Council would accept the streets and drainage facilities by Resolution. 6. GDC will remain responsible for the maintenance of all streets and drainage facilities described in the Resolution for a period of one (1) year after the date of adoption of the Resolution. EXCEPTIONS - OTHER ISSUES 1. This acceptance procedure is conditioned upon the ratification by the City Council, since by Charter acceptance of subdivision improvments rests exclusively with the City Council. 2. Any major drainage structures which include bulkheads including portions of the Elcam Waterway, and Schumann Waterway, within Unit 17 are excluded from this procedure and are otherwise governed by Paragraph 15 of the 1979 agreement. 3. Any bridge or culvert structure under Schumann Drive for the Elcam Waterway or Schumann Waterway is excepted from this acceptance procedure. 3 t • . 4. This acceptance procedure does not include dedication of certain public service tracts including the following: "Park" Tracts A, H, K, I, M, N, 0, Q, R and S. 5. This procedure does not address the Barber Street - Stratton Avenue link to U. S. 1 and the lack of adequate right-of-way. CONCLUSION This acceptance procedure is to be discussed at the City Council Workshop Meeting of February 7, 1990. We have invited GDC representatives to be present. Additionally, I attach photocopies of correspondence regarding this matter. LR Enc. 4 City of Sebastian POST OFFICE BOX 780127 ❑ SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 M E M O DATE: 31 January 1990 TO: Robert S. McClary FROM: Dave Fisherzl!�� RE: LI: -:-T OF STREETS PAVED TO DATE WITHIN UNIT 17 Following for your information and u, --e is the subject list with approximate paved distances as Of this date. OLD EXI'.7'TING STREETS BARBER ST. 2300 SCHUMANN DR. £3500 FILBERT ST. 3900 HINCHMAN 2050 NEBRASKA CIRCLE 2550 FRIAR CT. 1750 BRYANT CT. 800 MELTON AVE. 1550 LANCASTER ST. 1000 KARRIGAN ST. 100(-) LARCHMONT TERRACE 3550 LANDOVER DR. 1000 REDGRAVE DR. 1200 JOY HAVEN 200 CURTIS 850 THUNDERBIRD DR. -150 S. EASY ST. 1400 CAPRONA ST. 2600 EMPRESS AVE. -900 MARSH ST. 800 DAHL AVE. 1.400 ORMAND CT. -000 CAPRI AVE. 2.100 M (1 T� -F LF PAVED STREETS IN UNIT 17 31 JAN 90 PG 2 OF 3 ENGLAR DR. 2000 OSCEOLA 800 AETNA ST. 1000 ADMIRAL CIRCLE 1900 FLINT ST. 700 LANCE ST. 200 MABRY ST. 3330 C'RAWF'ORD DR. 2300 SPRIN(- VALLEY AVE. 1700 ------------------------------------------------ TOTAL ----------------------------------------------------------------- 58,480 LF = 11.08 MILES NEWLY COMPLETED ROADS BARBER ST. 6750 MIDWAY CT. 500 BRISBANE ST. 525 ALDEA DR. 2050 ALHAMBRA AVE. 1050 DUBAN ST. 800 DUNCAN ST. 800 BRISTOL ST. 2500 KEYSTONE DR. 1000 STRATTON AVE. 1500 ARCADIA DR. 1800 TRACY DR. 1050 EMPIRE TERRACE 3050 Dr iUc;L,A;_iS AVE. 1450 ATEHENS CT. 200 DARDEN CT. 200 BIRTLE CT. 150 MILLER DR. 2400 PADDOCK ST. 600 JU STINE DR. 1400 MALT. AVE. 250 CAMILO CT. 250 DAY DR. 4800 ALEXIS ST. 200 LF TOTAL, 35.275 LF — 6.67 MILES ---------------------------------------------------- M 0 R E r PAVED STREETS IN UNIT 17 STREETS NOT YET CONSTRUCTED TRACY DRIVE 1300 LF BRISTOL ST. 300 EMPIRE TERRACE 300 BRISBANE ST. 300 ALHAMBRA AVE. 700 ITHACA AVE. 1300 EMPRESS AVE. 1600 SPRING VALLEY AVE 2400 ALEXIS ST. 150 GIRARD AVE. 1600 CHERRY CT. 800 ARCHER ST. 1100 APPLEBERG "1100 SUNBURST 1200 THUNDERBIRD DR. 4500 CAPRONA ST. 1000 TOTAL 19.650 LF A # # 31 JAN 90 PG 3 OF 3 - -------------- 3.71 MILES