HomeMy WebLinkAbout03112015 Agenda Packet
SEBASTIAN CITY COUNCIL
REGULAR MEETING
AGENDA
WEDNESDAY, MARCH 11, 2015 - 6:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
Procedures for Public Input are on Back of Agenda
1. CALL TO ORDER
2. INVOCATION – Reverend Lori Hoey, St. Elizabeth’s Episcopal Church and Moment of
Silence for Former City Attorney, Richard Stringer
3. PLEDGE OF ALLEGIANCE – Led by Council Member Coy
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
15.054 A. Proclamation - Senior Resource Association's March for Meals Campaign –
Accepted by Leila Heptinstall, SRA Nutrition Manager
15.040 B. Presentation by Ruth Stanbridge, Indian River County Historical Society – Working
Waterfront Exhibit
15.055 C. Presentation by Dick Cantner – Indian River State College – Governor’s Hurricane
Conference Power Point - “Under the Dome” How Does Your Small Business
Survive a Disaster
D. Brief Announcements
3/14/15 Pelican Island Wildlife Festival in Riverview Park – 10 am to 5 pm
3/21/15 Sebastian River Art Club Show in Riverview Park – 10 am to 4 pm
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7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
A. Approval of Minutes – February 25, 2015 Regular Meeting
15.040 B. Resolution No. R-15-06 - Authorizing City Manager to Execute DEP Agreement No.
CM320 – State of Florida Coastal Zone Management Program Grant Agreement in
Cooperation with NOAA Cooperative Award to Provide Federal Funding for Sebastian
Working Waterfront Historic Exhibit/Museum in an Amount Not to Exceed $10,000 with
a $10,000 Match in Cash, In-Kind or Third Party In-Kind (Agreement, Resolution)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AUTHORIZING
THE CITY MANAGER TO EXECUTE THE FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION, COASTAL ZONE MANAGEMENT PROGRAM GRANT AGREEMENT PURSUANT TO
THE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION COOPERATIVE AWARD,
PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE.
15.056 C. Approve Purchase of One 2015 Chevrolet Equinox from Alan Jay Fleet Sales under
Florida Sheriff’s Association Contract Number 14-22-0904
15.057 D. Approve Grant Writing Services Contract with Cape Canaveral Scientific Via
Piggyback from City of Orlando RFP Process – Cost on Hourly Basis and Authorize
City Manager to Execute (Transmittal, CCS Letter and Price Proposal, City of
Orlando Grant Contract and RFP, City/CSS Contract)
8. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
9. PUBLIC HEARINGS (Legislative)
Procedures for legislative public hearings:
Mayor opens hearing
Attorney reads ordinance or resolution
Staff presentation
Public input (Anyone wishing to speak is asked to raise hand and when called, go to the podium and state
name for the record)
Staff summation
Mayor closes hearing
Council deliberation and action
15.039 A. Second Reading and Public Hearing for Ordinance No. O-15-02 – Extending
Veterans Advisory Board for Additional Five Years (Transmittal, O-15-02)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING
SECTION 2-253 OF CHAPTER 2, ARTICLE V. DIVISION 7. OF THE CODE OF ORDINANCES
PERTAINING TO THE VETERANS ADVISORY BOARD; PROVIDING FOR A REPEALER
EXTENSION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING
FOR AN EFFECTIVE DATE. 1st Reading 2/11/15, Legal Ad 1/25/15
15.031 B. Second Reading and Public Hearing for Ordinance No. O-15-03 - Temporary Use
Permits (Transmittal, O-15-03)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING LAND DEVELOPMENT
CODE SECTION 54-2-3.2(a)(7) REGARDING PERMITTED LOCATIONS FOR TEMPORARY USES
AND SPECIAL EVENTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;
PROVIDING FOR AN EFFECTIVE DATE. 1st Reading 2/11/15, Legal Ad 1/24/15
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10. UNFINISHED BUSINESS
11. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
12. NEW BUSINESS
15.026 A. Resolution No. R-15-05 - FY 2014/2015 – 1st Quarter Budget Amendment
(Transmittal, R-15-05, Exhibit A, Quarterly Financial Report)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING
THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER
30, 2015 AS PROVIDED FOR IN EXHIBIT “A”; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
15.058 B. First Reading Ordinance No. O-15-05 – PUD-R Conceptual Rezoning Sandcrest –
Schedule PH and 2nd Reading for April 8, 2015 (Transmittal, Staff Reports, PZ
Minutes, Applications, Additional Renderings from Applicant)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, REZONING APPROXIMATELY 13.01
ACRES LOCATED SOUTHWEST OF THE INTERSECTION OF MAIN STREET AND POWERLINE
ROAD FROM RESIDENTIAL MEDIUM DENSITY (RM-8) AND RESIDENTIAL SINGLE FAMILY (RS-
10) TO PLANNED UNIT DEVELOPMENT RESIDENTIAL (PUD-R), IN ACCORDANCE WITH A
CONCEPTUAL DEVELOPMENT PLAN KNOWN AS SANDCREST SUBDIVISION; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
15.059 C. Cavcorp Parking Lot Construction/Paving (Transmittal, Power Point Slides)
13. CITY ATTORNEY MATTERS
14. CITY MANAGER MATTERS
15. CITY CLERK MATTERS
16. CITY COUNCIL MATTERS
A. Council Member Coy
B. Council Member Hill
C. Council Member McPartlan
D. Mayor Gillmor
E. Vice Mayor Adams
17. ADJOURN (All meetings shall adjourn at 10:00 p.m. unless extended for up to one half hour by a majority
vote of City Council)
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT
MEETINGS.
All City Council Meetings are Aired Live on Comcast Channel 25.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY’S ADA COORDINATOR AT 589-5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
Future Council Meeting Dates:
3/25/15 Regular City Council Meeting 6:30 pm
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4/8/14 Regular City Council Meeting 6:30 pm
4/22/15 Regular City Council Meeting 6:30 pm
5/13/15 Regular City Council Meeting 6:30 pm
5/27/15 Regular City Council Meeting 6:30 pm
PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-13-18
Regular City Council Meetings
Public input is ALLOWED under the headings:
Consent Agenda
Public Hearings
Unfinished Business
New Business
Public Input
Public input is NOT ALLOWED under the headings:
Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
City Council Matters
Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings.
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City
Council may extend or terminate an individual’s time by majority vote of Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of
the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of
a member of City Council or City staff. Individuals shall not address City Council after commencement of
City Council deliberation on an agenda item after public input has concluded, provided, however, the
Mayor and members of City Council may recall an individual to provide additional information or to answer
questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted
and may result in expulsion from the meeting. The Chair shall make determinations on such remarks,
subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City
Council shall overrule any decision of the Chair.
Public Input Heading on Agenda
The heading on Regular Meeting agendas “Public Input” provides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED
AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of material for Council one week prior to the meeting if they intend to refer to
specific material. City Council will not debate an issue during Public Input but may by consensus direct a
Charter Officer in regard to the item if necessary or place a requested item on a future agenda.
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SEBASTIAN CITY COUNCIL
REGULAR MEETING
MINUTES
WEDNESDAY, FEBRUARY 25, 2015 - 6:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Gillmor called the Regular Meeting to order at 6:30 pm.
2. Invocation was given by Pastor Grant Foster, Riverside Church.
3. The Pledge of Allegiance was led by Vice Mayor Jerome Adams.
4. ROLL CALL
City Council Present:
Mayor Richard Gillmor
Vice Mayor Jerome Adams
Council Member Andrea Coy
Council Member Jim Hill
Council Member Bob McPartlan
City Staff Present:
City Manager, Joe Griffin
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Administrative Services Director, Ken Killgore
Golf Course Director, Greg Gardner
Parks Superintendent, Chris McCarthy
Police Commander, John Blackledge
E-Records & Information Manager, Barbara Brooke-Reese
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
None.
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
15.042 A. Proclamation – Brian’s Ride for Cystic Fibrosis – Accepted by Brian McCandless
Mayor Gillmor read and presented the proclamation to Brian McCandless who then gave a
brief Power Point and video presentation on his planned Brian’s Team ride across the
United States from San Francisco, California to Annapolis, Maryland to raise funds and
awareness of cystic fibrosis.
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February 25, 2015
Regular City Council Meeting
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15.043 B. Proclamation - National Invasive Species Awareness Week – Accepted by Karen
7 Schuster, Florida Medical Entomology Laboratory & Pelican Island Audubon Society
Nature Stewardship Society Volunteer
Mayor Gillmor read and presented the proclamation to Karen Schuster, who then gave a
brief presentation on the need for awareness of invasive species.
C. Brief Announcements
• Friday 3/6/15 – Sebastian Chamber of Commerce Concert in the Park – Blue
Cypress Bluegrass – 5:30 pm to 8 pm
• Saturday & Sunday 3/7/15 & 3/8/15 – Craft Club Show in Riverview Park – 10 am
to 3 pm
• Saturday 3/14/15 – Pelican Island Wildlife Festival in Riverview Park – 10 am
Mayor Gillmor read the above listed announcements.
Vice Mayor Adams announced the Environmental Learning Center EcoFest on March 1st
from 11 am TO 4 pm.
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
8-16 A. Approval of Minutes – February 11, 2015 Regular Meeting
15.044 B. Award Bid and Three Year Contract with Three One Year Renewals by Mutual
17-45 Consent for Janitorial Services to Nash Janitorial Service in the Amount of $3,459
Monthly (Annual $41,508) (Transmittal, Bid Tabulation, RFP, Contract)
15.045 C. Approve Prior Authorization for Reimbursement for Council Travel for Vice Mayor
46 Adams to Attend FLC Legislative Action Day for One Day in Tallahassee on March
17, 2015 (Transmittal, Agenda)
15.046 D. Award Bid for Skate Park Reconstruction to Misiano Construction and Remodeling in
47-105 the Amount of $93,935.00 and Authorize the City Manager to Execute Contract
(Transmittal, Bid Tabulation, Construction Services Agreement)
15.047 E. Approve Purchase of Four Video Systems from Safety Vision, LLC under GSA
106-110 Contract #GS-07F-0022J for $19,754.20 for Four Recently Purchased Replacement
Police Vehicles (Transmittal, Vendor Quote-Safety Vision, GSA Contract)
15.048 F. Approve Sebastian River Art Club Show Dates in Riverview Park for 2015-2016 and
111-114 50% Reduction of Rental Fee – 11/28/15, 12/19/15, 1/23/16, 2/13/16, 2/14/16,
3/19/16, 4/10/16 – 10 am to 4 pm with Raindates as Requested on the Immediate
Sunday Following (Transmittal, Park Use Permit Application, Art Club Letter)
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Regular City Council Meeting
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15.049 G. Approve American Cancer Society Relay for Life Event in Riverview Park on April 25,
115-120 2015 from 11 am to 11 pm and Close Sebastian Boulevard from Just Past Parking
Entrance East to Indian River Drive and Harrison Street from Just Past Parking
Entrance East to Indian River Drive from 8 am to 11 pm (Transmittal, Park Use
Permit and Mobile Stage Applications, Map of Park and Receipt)
15.050 H. Approve Pelican Island Wildlife Festival in Riverview Park on March 14, 2015 from
121-124 10 am to 4 pm and Close Indian River Drive from Coolidge Street South to the
Southern Parking Entrance, Harrison Street from Just Past Parking Entrance East to
Indian River Drive and Sebastian Blvd from US 1 East to Indian River Drive from 6
am to 6 pm – Approve Restricting Half of Yacht Club Boat Ramp from 10 am to 5 pm
(Transmittal, Letter from PIPS)
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the consent agenda.
Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0
8. COMMITTEE REPORTS & APPOINTMENTS
None.
9. PUBLIC HEARINGS (Legislative)
15.033 A. Second Reading and Public Hearing - Ordinance No. O-15-01 – Police Pension
125-168 Fund (Transmittal, O-15-01, Actuarial Opinion)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING AND RESTATING
CHAPTER 58, LAW ENFORCEMENT, ARTICLE III, POLICE OFFICERS’ RETIREMENT SYSTEM,
SECTIONS 58-46 THROUGH 58-69, INCLUSIVE, OF THE CODE OF ORDINANCES OF THE CITY
OF SEBASTIAN; ESTABLISHING A “LOCAL LAW” PENSION PLAN FOR POLICE OFFICERS TO BE
KNOWN AS THE CITY OF SEBASTIAN POLICE OFFICERS’ RETIREMENT SYSTEM; PROVIDING
FOR DEFINITIONS; PROVIDING FOR MEMBERSHIP; PROVIDING FOR A BOARD OF TRUSTEES;
PROVIDING FOR FINANCES AND FUND MANAGEMENT; PROVIDING FOR CONTRIBUTIONS;
PROVIDING FOR BENEFIT AMOUNTS AND ELIGIBILITY; PROVIDING FOR PRE-RETIREMENT
DEATH BENEFITS; PROVIDING FOR DISABILITY BENEFITS; PROVIDING FOR VESTING OF
BENEFITS; PROVIDING FOR OPTIONAL FORMS OF BENEFITS; PROVIDING FOR
BENEFICIARIES; PROVIDING CLAIMS PROCEDURES; PROVIDING FOR REPORTS TO THE
DIVISION OF RETIREMENT; PROVIDING FOR A ROSTER OF RETIREES; PROVIDING FOR A
MAXIMUM PENSION LIMITATION; PROVIDING FOR MINIMUM DISTRIBUTION OF BENEFITS;
PROVIDING MISCELLANEOUS PROVISIONS; PROVIDING FOR REPEAL OR TERMINATION OF
THE SYSTEM; PROVIDING FOR DOMESTIC RELATIONS ORDERS, EXEMPTION FROM
EXECUTION AND NON-ASSIGNABILITY; PROVIDING FOR PENSION VALIDITY; PROVIDING FOR
FORFEITURE OF PENSION UNDER CERTAIN CIRCUMSTANCES; PROVIDING FOR CONVICTION
AND FORFEITURE, FALSE, MISLEADING OR FRAUDULENT STATEMENTS; PROVIDING FOR
INDEMNIFICATION AND DEFENSE OF CLAIMS; PROVIDING FOR DIRECT TRANSFERS OF
ELIGIBLE ROLLOVER DISTRIBUTIONS AND ELIMINATION OF MANDATORY DISTRIBUTIONS;
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING
ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE.
The City Attorney read Ordinance No. O-15-01 by title, and Mayor Gillmor opened the public
hearing at 6:50 pm.
The Administrative Services Director stated a formal report from the actuary was provided
showing no impact and actually saves the City money, and supported approval of the
ordinance.
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Mayor Gillmor called for public input and there was none.
The City Manager recommended approval.
MOTION by Ms. Coy and SECOND by Mr. Adams to approve Ordinance No. O-15-01.
Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0
10. UNFINISHED BUSINESS
Mayor Gillmor reported that the Indian River Lagoon Council will conduct their first official
meeting on March 4, 2015 in Palm Bay, and he would attend with City Council’s marching
orders. He said he has talked to the Mayors of most of the Indian River County
municipalities and that Fellsmere and Vero Beach are on board, Orchid he was not sure,
and has a call into Indian River Shores.
Ms. Coy said he saw an email from Fellsmere City Manager Jason Nunemaker to Council
and it looks there will be participation from Fellsmere, and asked if it had gone to Council.
The City Manager reported on his meeting with all the City Managers yesterday and said
they are encouraging Councils to participate. He said that based on their participation the
funding for the position will be worked out. Mayor Gillmor said it looks like it will be an
interlocal agreement with the cities that choose to participate.
11. PUBLIC INPUT
None.
12. NEW BUSINESS
15.051/14.123 A. Authorize Agreement Between River Park Plaza Property Owners (480-484 US
169-178 Highway One) and the City to Construct 34 Paved Parking Spaces Within the City-
Owned Adjacent Riverview Park Overflow Parking Lot at Their Cost to Include
Interconnectivity with Their Existing Parking Lot and Parking-In-Lieu Credit
The City Manager gave a brief history on how this evolved before Council and Planning &
Zoning, said this will provide parking spaces in the splash pad area, is the last step in the
process and recommended approval.
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve.
Mr. Adams said that last time Council addressed this he had objections because of removal
of green space, but this plan will retain our trees, that the parking spaces going in will be
taking out the earth we need for percolation, and is still a little concerned but looking forward
it seems a good situation for both parties, is a good trade-off and everybody benefits.
Mayor Gillmor said the City gains parking, we have interconnectivity, so this will be win-win.
Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0
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Regular City Council Meeting
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15.052 B. Resolution No. R-15-04 – Creating a Sebastian Youth Advisory Council (Transmittal,
179-182 R-15-04)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
ESTABLISHING THE SEBASTIAN YOUTH ADVISORY COUNCIL; PROVIDING FOR MEMBERSHIP;
PROVIDING FOR DUTIES AND RESPONSIBILITIES; PROVIDING FOR PROCEDURES; PROVIDING
FOR SUNSET; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN
CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
The City Attorney read Resolution No. R-15-04 by title, and the City Manager said this
resolution was initiated by the City Attorney at the request of Vice Mayor Adams.
Mr. Adams said this was originally brought up by Ms. Coy and he is totally in agreement,
that we need more participation from youth because they will eventually run our City. He
said he made contact with the Middle and High Schools, and after speaking with
representatives there we formulated this idea for a Youth Advisory Council to see what they
envision for City programs and making the City a better place for everyone. He said it will be
beneficial to the City to get their perspective and they may come up with brilliant ideas.
MOTION by Mr. Adams and SECOND by Mayor Gillmor to approve Resolution R-15-04.
Mr. McPartlan asked if there is a way to do this more informally, noting minutes will have to be
done by staff, and neighborhood meetings of the committee in Section 13 will have to be
facilitated by staff. He asked if they will have to have staff maintain minutes of those meetings.
Ms. Coy said Officer Penn from the Police Department currently works with youth and is
very interested in helping out with something like this, and she may be willing to assist with
the neighborhood meetings.
The City Attorney said they won’t need to keep minutes because those would not be
meetings, said this Youth Council would be subject to the sunshine law and public records
law, something new to them because of the way they communicate today, and as long as
two of their members are not together doing something there would not be an issue.
Mr. Hill said at their quarterly meetings, those would require minutes, and the City Attorney
agreed and agreed staff would have to be involved in those. Mr. Hill said perhaps they
could meet on an afternoon between 3 and 4 pm when a Council meeting will take place,
noting he would not want them to have to meet more than quarterly, it will require staff time
and all of the Youth Council members would have to have serious talking to by the City
Attorney on the sunshine law. The City Attorney said it is his intention to be at the first
meeting.
Mr. McPartlan asked if their parents have to sign for them and the City Attorney responded
this would be a school activity and thought the parents would have to, noting the school
principal or assistant principal would make recommendations to Council for the people who
should be appointed. Ms. Coy asked if approval would be needed for televising purposes.
Mayor Gillmor stated quarterly would be a good idea, as well as approval for televising.
Mayor Gillmor said Florida League of Cities has a lot of information for them to use, and Ms.
Coy said the goal is to have them work toward projects they could take to the League level.
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Mr. Hill said it would be an outstanding extension of this body to reach out to the schools
and bring them in to our Chambers to give them a sense of responsibility in the community.
Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0
15.053 C. First Reading of Ordinance No. O-15-04 – Repealing Sec. 74-33 - Establishing Golf
183-193 Course Rates – Set 2nd Reading and Public Hearing for March 25, 2015 (Transmittal,
O-15-04)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REPEALING
SECTION 74-33 ARTICLE II OF THE CODE OF ORDINANCES PERTAINING TO MUNICIPAL GOLF
COURSE RATES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read Ordinance No. O-15-04 by title and the City Manager gave a brief
explanation for bringing the ordinance forward, stating that the process of setting varying
rates by resolution is cumbersome as set out in the Code, the Golf Course should be run as
the profit center and enterprise that it is by giving authority to the Golf Course Manager to
set rates. He said another issue that concerned him was the discriminatory nature of the
resident/non-resident rate structure and would like it changed to be the same, and asked for
Council to favorably consider the ordinance.
MOTION by Mr. Hill and SECOND by Mr. McPartlan to approve O-15-04.
Mr. Adams asked, regarding rates for residents and non-residents, how this change would
affect the current non-resident members. The City Manager responded that they will try to
implement this change by October 1st, he would get with Greg and try to work it out in the
next couple of months to implement it in a structured way so that it is fair to everyone.
Mr. Adams asked the City Attorney that by merely striking the section 74-33 that requires
rate setting by resolution, is it enough to give the Golf Course Director authority to set rates
by himself or in conjunction with the City Manager or should there be new wording in there.
The City Attorney noted Section 74-32 and stated that provision is enough to do this, and is
sufficient for our purposes.
Mayor Gillmor said the Greens Committee has talked about this and having more members
is better for revenue flow, he sees this resolution setting as like a handcuff for the Director,
noting the golf course business is very competitive, in the winter you don’t need to attract
play but in the spring or summer you need to bring in more play. He said we can put out an
email blast to get players and compete with other courses and this gives more flexibility to
do that.
Mr. Hill said he supports the resolution, sees golf courses every day and sees the
competitiveness. He said Council needs to have a discussion going forward about the Golf
Course employee rate policy and figure out what defines an employee, noting some were
concerned it was shady. He said every City employee should receive the rate.
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The City Manager said we have an employee rate established two or three years ago, active
employee and retired employees here eight to ten years got $5 nine holes and $10 for 18
holes. Ms. Coy said that is news to her. Mr. Hill said the retired employees are those here
ten or more years, with stipulations based on activity.
Mayor Gillmor said it was originally $5 for 18 holes and it went from $5 to $10. The City
Manager said it is like a standby rate. Mayor Gillmor said there was a City league that used
to play during the summer, fell by the wayside and he would like to see it come back
because it is a revenue source.
Mr. Adams asked if this included part-time employees. (review of the 2013 policy shows it is
full-time employees). Ms. Coy said she had no idea we went back to that. Mr. Hill said it
was done in writing that Council passed.
Roll Call: Ayes: McPartlan, Gillmor, Adams, Coy, Hill Nays: None Passed: 5-0
13. CITY ATTORNEY MATTERS - None
14. CITY MANAGER MATTERS
The City Manager said the Honda Classic is at PGA National through Sunday is extending
free admission to veterans and anyone can go to donnieg@consultvistra.com for
information.
15. CITY CLERK MATTERS - None
16. CITY COUNCIL MATTERS
A. Vice Mayor Adams
Mr. Adams thanked Council for supporting the Youth Advisory Council, he will be
working with them to get them off and running and hopefully it will be productive.
B. Council Member Coy
None.
C. Council Member Hill
None.
D. Council Member McPartlan
Mr. McPartlan announced Lauren’s Walk on April 3rd arriving at Riverview Park to
bring awareness of victims of child abuse and requested a proclamation.
E. Mayor Gillmor
Mayor Gillmor advised he had talked to the City Manager and Mr. Watanabe about
paving the Cavcorp lot without all the amenities, said stormwater calculations have
already been done by Mr. Watanabe, cited several different numbers that he was
given by staff in his discussions, and suggested putting discussion of this on a future
agenda.
17. Being no further business, Mayor Gillmor adjourned the Regular Meeting at 7:25 pm.
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