The URL can be used to link to this page

Home My WebLink About04-22-2015 CC MinutesIII 1w SEBAST" HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, APRIL 22, 2015 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Gillmor called the Regular Meeting to order at 6:30 p.m. 2. Vice Mayor Adams gave the invocation. 3. The Pledge of Allegiance was led by Mayor Richard Gillmor. 4. ROLL CALL City Council Present: Mayor Richard Gillmor Vice Mayor Jerome Adams Council Member Andrea Coy Council Member Jim Hill Council Member Bob McPartlan City Staff Present: City Manager, Joe Griffin City Attorney, Robert Ginsburg City Clerk, Sally Maio City Engineer, Frank Watanabe Deputy Chief, Greg Witt E -Records & Information Manager, Barbara Brooke -Reese AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members Vice Mayor Adams requested the addition of proposed Resolution No. R-15-11 to reduce the number of Youth Advisory Council members from nine to seven and, and if added, also add appointment of the seven students assigned by their schools. There was no objection. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 15.037 A. Certificate of Completion — Mayor Gillmor — Florida Institute of Government/Florida League of Cities — Elected Municipal Officials III — The Leadership Challenge Vice Mayor Adams read and presented the Certification of Completion to Mayor Gillmor. Regular City Council Meeting April 22, 2015 Page Two B. Brief Announcements 4/25/15 — Relay for Life in Riverview Park —11 am to 11 pm 5/2/15 — Craft Club Show in Riverview Park —10 am to 3 pm Mayor Gillmor read the above announcements. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — April 8, 2015 Regular Meeting 15.082 B. Resolution No. R-15-09 — City Boards and Committees — Establishing Start Time, Standard Agenda Format and Public Input Procedures (Transmittal, R-15-09) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR MEETING START AND END TIMES FOR ALL CITY BOARDS AND COMMITTEES; PROVIDING FOR A STANDARD AGENDA FORMAT; PROVIDING FOR PROCEDURES FOR PUBLIC INPUT AND PUBLIC HEARINGS; PROVIDING FOR USE OF ROBERTS RULES OF ORDER AS A GENERAL GUIDELINE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 15.083 C. Resolution No. R-15-10 — City Council Procedures Revision — Changes Meeting Start and End Time (Transmittal, R-15-10) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RESCINDING RESOLUTION NO. R-13-18; ESTABLISHING THE DATES AND TIMES FOR CITY COUNCIL MEETINGS AND WORKSHOPS; REVISING START AND END TIME; ADOPTING ROBERTS RULES OF ORDER; PROVIDING FOR PROCEDURES FOR AGENDA PREPARATION, AGENDA FORMAT, AGENDA MODIFICATIONS, PUBLIC INPUT, PUBLIC HEARINGS, AND VERBATIM TRANSCRIPTS; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. 15.084 D. Approve Expenditure of Forfeiture Funds in the Amount of $686.00 to LOGO SEW LLC for DARE T -Shirts (Transmittal, Invoice, FS 932.7055 (5) (b)) The City Attorney read Resolution Nos. R-15-09 and R-15-10 by title. Mayor Gillmor removed item C for discussion. MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve A, B and D. Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0 Item C — Resolution No. R-15-11 Mayor Gillmor cited the method of presenting proclamations that Vero Beach uses whereby all Council Members sign and participate in the reading and presentation on a rolling basis, where Sebastian's process is more Mayor centric. Regular City Council Meeting April 22, 2015 Page Three Mr. Hill said he was very comfortable with the process we use, it makes for an orderly meeting, it may be a bit cluttered if we were switching off reading, and the proclamations say it is from Sebastian Council. Ms. Coy said she likes it the way it is and that process may make the meeting too long. Mr. Adams said he agreed with what was said but as far as a photo -op, a recipient could request all of Council. Mayor Gillmor said he may tweak the language because it sometimes gets lost that it is coming from the City Council. MOTION by Mayor Gillmor and SECOND by Ms. Coy to approve item C. Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Mayor Gillmor reported 7'h graders from Sebastian Charter Junior High School visited City Hall today and conducted a mock City Council meeting with a selected Council, and in fact Jerome's son Dominic was Vice Mayor. He said they debated school uniforms, and though they wear uniforms, their consensus was not to require they wear uniforms. He said we are going to send that to the Senate because they are going to be debating that issue this week, and we will also forward to Florida League of Cities. He noted that FLC had issued a grant for $250 to the school for them to attend and that Storm Grove Middle School students will be in City Hall on Friday to do the same. 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS 15.059 A. Approve Cavcorp Parking Lot Design Plans (Transmittal. Presentation) The City Manager said the City Engineer presented the conceptual plan on March 11, City Council instructed the City Engineer to come back with firmed up 80 to 90% plans, and the City Engineer will make that presentation tonight. The City Engineer distributed plan sets to Council and gave a Power Point presentation (see PP attached), citing 74 vehicle, 37 boat and five ADA parking spaces, maintaining existing drainage system, retaining the large oak but taking out two trees, with estimated engineering cost of $177K including a detailed breakdown. He said this is a unique project and piece of property because it straddles the Presidential and Coolidge street projects, landscaping may have to be phased out, highlighted that this will require a special condition for this type of a project, that the land will be scraped to remove material under the soil but not in the area of the clock tower or trees, that the parking has been flipped based on field reviews of the direction in which people have typically been parking their boat trailers, more green space by the tree has been added which slightly reduces boat parking, cited parking space sizes, said parking will be striped and can be repainted if needed, and we retain drainage onsite. He said St. Johns River Water Management views this as a continuation of the Coolidge project and will have to go through a permitting process which may take two to three weeks. He stated the costs have decreased due to a drop in asphalt prices. Regular City Council Meeting April 22, 2015 Page Four He said conduit for street lighting will be put in place. Mayor Gillmor asked if, the way boat parking is situated, would it not make sense to come in from Coolidge rather than Sebastian Boulevard. The City Engineer said the people using the lot right now are angling the way it is now designed. Mr. Hill asked if the islands at the end of aisles will be striped with painted and asked if conduit for future landscaping and the City Engineer answered yes. Mr. Hill said he would like to see a Phase 2 to put in landscape beds. He said the plan looks great and will be better than what we have down there. The City Manager said he would like to see lighting sooner rather than later to provide a level of safety especially during festivals. He said this is a unique property in between our Park and Coolidge Street, and the uniqueness of this dictates that we be aware we are in the Riverfront district and overlay requirement considerations regarding landscaping we will take care of down the line but to get going on schedule we want to proceed with what Frank proposed. Ms. Coy thanked the City Manager for sending out to the folks involved in city festivals and said she spoke to some and had not heard anything back. The City Manager said he and the Mayor went to a Roseland function today, saw representatives from Kashi and Anjani Cirillo had favorable comments. MOTION by Mr. McPartlan and SECOND by Mayor Gillmor to approve. Russ Owen asked whether the size of the entrance off Sebastian Boulevard is large enough for a boat to navigate. Mayor Gillmor said boats won't be going in there. Mr. Owen then clarified the boat trailer. Mr. Hill said there is plenty of room for boats to get in there, it is a 24 foot wide lane and there is plenty of room. Mr. Owen said when they come back in to park the boats will they be able to make that angle. The City Engineer said the radius meets current fire requirements which is 25 foot radius, more than enough and said you could have a semi come through here. He said our requirements for our aisles is 22 feet wide. Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0 15.041 B. Mayor Gillmor noted a new draft from Vero Beach City Attorney Wayne Coment has been provided by the City Manager. The City Manager said after the agenda was published he received a new iteration of the agreement from Attorney Coment, and that he and the City Attorney agree that this new version is perhaps what should be the one approved and hopefully will be the last one we have to submit to Council. 0 Regular City Council Meeting April 22, 2015 Page Five Mr. Hill said he understood that this started with us wanting to have representation on the big board, and now we are creating another board in Indian River County and wondered what makes that necessary to have representation on the Lagoon Council. Mayor Gillmor said the concern is that the Lagoon Council has other cities that are interested in becoming members and if they open up the doors to all it will be unwieldy and too large a Council. He told them Sebastian is willing and ready to join, but they were concerned they would have other cities wanting to do likewise, so he spoke with Vero Beach Mayor Winger and City Manager Jason Nunemaker from Fellsmere and they were interested. Mr. Hill said he understood the importance, that but was not sure why we have to create another board, when for other boards on which Council sits, we just alternate from city to city. He said this is a lot of bureaucracy being created and this could just be done on a rotating basis for membership the same as for Treasure Coast Regional Planning Council. Mayor Gillmor said it is because the funding will come down to the folks involved on the Council and some will hopefully come to Indian River County, and will be determined by the folks who are sitting on the Council. Mr. Hill said he needs to understand creating another board, which will meet, have a chair and vice chair and staff support, and asked what would the content of a meeting be with that board. Mayor Gillmor said the content would be discussing what projects we take forward to the Lagoon Council, such as baffle box projects or sewer issues, we would rank them and take them up to Council for consideration. Mr. Hill said then whoever is the representative from a given municipality would represent his municipality and then when they go before the Council they would not be representing the municipality but would be representing that board, and to him, that seemed convoluted. He asked if we have decided who will represent us on this board. Mayor Gillmor said he presumed it would be him. Mr. Hill said he would vote to have him in that position, but we haven't even decided who will represent us on the Council, and Mayor Gillmor is already stated as the first chairman. He asked the City Attorney if he was making any sense. The City Attorney said he was, and then explained that state law allows government entities like county and local government the right to contract with one another, noting the City was looking at that with the ISBA issue when he first became employed by the City. He cited the statute entitled "Councils of Local Public Officials" which is a much easier truncated version of an interlocal. He cited the various drafts that have been brought forward which, by the three page second draft, was reduced to follow that section, and when the second draft was sent out to the other municipalities we got another amendment from Vero Beach and is now six pages long. He said we are trying to use statutory authority to create a vehicle for us to get together under an interlocal agreement and conduct business that way, otherwise if we don't do it this way, then we would have to go through a complex ISBA like process, this is much more truncated. He said it is another council but is the way state law authorizes us to 5 Regular City Council Meeting April 22, 2015 Page Six do business, so we tried to keep it simple but still comply with the law. He said the other side of it is we are hopeful that the Lagoon Council will see this and look at it a little differently than we are, for them we are hoping they see may see IRC municipalities are unified in this and they won't have to deal with each municipality separately, but rather they will deal with a single person nominated to appear on their Council. He noted we are the only county not participating among the seven involved. Ms. Coy said this legitimizes us as a substitute county. Mr. Hill said we would have to appoint who we want to sit on that committee as would every other city, said there are sunset provisions in here should Indian River County decide to sit, and asked if a member of this Council sitting on the coalition would have to come back to us to get approval before they make decisions on the coalition. The City Attorney said the only responsibility of the Sebastian Council is to appoint someone to sit on the Indian River Coalition. Mr. Hill said the first person will be Mayor Gillmor, our staff will be utilized, and asked if we are talking about meeting monthly, quarterly, and said it seems to him that they could meet one time per year, appoint the person who is going to be going to the IR Lagoon Council and that would be all. Ms. Coy said all our discussions would be done up here about what would be going back and would assume the other municipalities would do the same, getting consensus. Mr. Hill said that is what may be difficult because the representative may not have the same ideas that we have, is in favor of this, but he has seen things go this way and can get a little muddy. Ms. Coy said she did not see meeting once per year to appoint someone but as having to get a consensus. Mr. Hill suggested our representative on the board doesn't have to come back to council to get approval for their vote, citing MPO decisions are made on the spot by the representatives. Ms. Coy said sometimes big money items come back here and a lot of MPO items are at public workshops. She said she would want someone to come back, not to tie it up but we need to discuss it and it has to be kept in the public eye. Mr. Hill said he will support but cautioned that this may not be as easy as it may seem. Mayor Gillmor said he fully appreciates Mr. Hill's reticence in getting involved in another board, said had Indian River County stepped to the plate, we wouldn't be here but it is important that the Indian River Lagoon Council have representation from Indian River County, and it is not a done deal and may take some maneuvering to make it happen. He noted he and the City Manager are going to Indian River Shores tomorrow, have visited Vero Beach and Fellsmere is on board. The City Attorney pointed out that it takes unanimous vote for an additional seat. MOTION by Ms. Coy and SECOND by Vice Mayor Adams to approve as amended by the City of Vero Beach. Roll Call: Ayes: McPartlan, Gillmor, Adams, Coy, Hill Nays: None Passed: 5-0 Regular City Council Meeting April 22, 2015 Page Seven 11. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Russ Owen cited times when passing through County Road 512 in the school zone during hours when the lights are blinking and speed is down to 20 mph, cars pass him like he is standing still and it needs better monitoring by police. 12. NEW BUSINESS 15.085 A. Approve Final Report for Community Center Needs Assessment and Direct City Manager Accordingly (Transmittal, Outlier Presentation) Brandon Schaad, Outlier, gave a Power Point Presentation (see PP attached and Needs Assessment in Laseffiche 04-22-2014 Agenda Packet) on a Community Center needs assessment. He cited his assessment based on Community Center, Senior Center and Art Center spaces, derived from an advertised workshop in Chambers which ten residents attended. He said the people were clear they like the activities they have but would like better facilities, citing need for banquet facilities to accommodate parties and receptions, issues about whether services should cater to children, consensus that the Senior Center space is cramped and not an efficient use of space, that the Community Center could use flooring and parking and indoor and outdoor lighting, there are frictions between different activities, and whether the City should be providing free space free for certain organizations. He said demographics show Sebastian population will grow 43% over the next 20 years, and three scenarios were considered, 1) substantial renovations of existing facilities, 2) construction of new community center and renovation of existing facilities, and 3) construction of new facility to replace all existing facilities and gave an overview and estimated cost of each scenario. Ms. Coy questioned the estimated cost for a commercial kitchen being only $40K. She stated she attended the October public meeting and thought ten might be an overestimated number of attendees, was disappointed that banquet facilities were listed in the report because it was a push to a new facility at the Golf Course by only the head of the Parks and Recreation Committee. She noted she has said before, why would the City want to compete with local businesses for banquet facilities and again was really disappointed time was spent on this. Mr. Hill said it should be an available option, noting many municipalities have civic centers and this is not a recommendation given to us, these are just findings. Ms. Coy said only one guy wanted it and no one else, noting there were people from the senior center, quilters and community center, and said she didn't see anything about perhaps putting a roof over the buildings that house the art center and senior center buildings. Mayor Gillmor noted the value he sees is that we have 10K square feet that is being utilized pretty fully right now, the senior center is utilized every day, he would like to see a better floor for the community center, noted we had just remodeled the community center adding an Art Club mural to the inside wall, and asked if you demo a building where are those folks going to go. He said he would like to see a large facility on the radar down the road to house everything. Ms. Coy said then you better be ready to hire personnel because right now our facilities are self-sufficient, that we gave the gift and the organizations are running them, scheduling will have to be done and you will lose the freebies. 7 Regular City Council Meeting April 22, 2015 Page Eight She said the Power Squadron gives safe boating classes at the old chambers and give classes. Mr. Hill said ten people out of 22,000 in Sebastian showing up indicates we have no need, and agreed with the Mayor that we may need floor paint or a parking lot, and conflicts with two organizations wanting to use a facility can be done with scheduling, but the community we represent is not coming forward telling us they want something different. Ms. Coy said in season we need more space in the senior center, noting 10K used it in the last year, and if we renovated the other building there would be more space available and we do not need a banquet facility, which we currently hold at the community center, citing the new mural by the Art Club. Mr. Hill said those are simple things to take care of and this study tells us we don't need a new building. Ms. Coy agreed 100%. Mayor Gillmor said he did not think the Yacht Club was factored in here and that is another 1200 square feet, put together that is a good size building, and each facility is used by a different group. Ms. Coy said the old city hall area needs help, suggesting perhaps tearing down the old stage, the quilters need to share and everyone wants a piece of it. She said why spend the extra money. Mr. Hill said he appreciated Mr. Schaad's work and Ms. Coy concurred. Mr. Schaad said he doesn't mind constructive criticism, should have mentioned that a banquet facility should not compete with local business, and with only ten people participating, he had to reflect what he heard at the meeting. Mayor Gillmor said Mr. Schaad surveyed all that we have, put it in a concise format to make constructive decisions with all the facts and it shocked him to see all the square footage we have and we can use this report down the road, and said he appreciated his efforts. Mr. Adams thanked him for his hard work in preparing the report, said he believes we need a central facility that encompasses all of the activities, stating the configuration and location of the community center is somewhat odd and is in the outskirts of the City, suggested instead of personnel we could have students from the college who need credit projects, if we had a community center with a kitchen it would not be competing with anyone, and that the coast guard provides a valuable service to our community so would not be in favor of charging them. He noted it was said we have parks for kids, but we need a safe place for kids to go that will keep them out of trouble, and this is something that we should not be putting off ten years down the road but we need to be actively looking into. Mayor Gillmor said Mr. Adams brings up some good points, and we could look at a central type facility if we could find a public/private partnership. He said he called the YMCA and they need five acres, noting we do have property in the triangle where the city garage is and if we could get a grant to cover most or half of the cost and with a public/private partnership now you have a complex. Ms. Coy said we have to move Public Works first, agreeing it needs to be moved. The City Manager said the estimate to move Public Works is $31M, confirmed that there are no more gas leaks, at which time the City Manager said he meant for new facilities. Ms. Coy said she doubted college students would be available to participate because most are around only for ninety days, and there is no recreation type stuff in their programs, they have had no interest before and it would be more work for us. t:3 Regular City Council Meeting April 22, 2015 Page Nine MOTION by Mayor Gillmor and SECOND by Ms. Coy to approve the final report and direct the City Manager to let us know if anything changes, or if there are grant opportunities that won't cost us a nickel, we ought to re-evaluate this. Mr. McPartlan asked if he would amend it to add the Yacht Club so that is included in there. Mr. Adams asked him what he meant by adding the Yacht Club and Mr. McPartlan said adding the square footage. Mayor Gillmor added that to his motion. Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0 15.086 B. The City Attorney said we have a single family home at 198 Columbus Street that our Building Department says needs to be demolished, noting the transmittal iterates the current state of affairs, and suggested we go through a short form probate procedure which can be done rather expeditiously. He said he spoke to two local attorneys about the process, someone would sign a deed to the City, noting the mother and brother out of state are not interested in the property and they will deal with us, and we could demolish and clean up and sell the property and the sale price should be enough to recoup our cost. He said if Council thinks it is viable we will proceed this way, that he and the Building Director visited Attorney Burney J. Carter who was recommended to him to use the short form probate procedure and quoted a cost of $2500 for the whole process. He said the City Manager had suggested today to get authorization from Council not for $51K but for $10K for the total cost and that would allow us to acquire, demolish and clean it up as well. He said if they want to go for the $5K he would be back to ask for more money to demolish it, or they can do it in once action up to $10K to include the demolition. MOTION by Ms. Coy and SECOND by Mayor Gillmor to approve up to $10K to acquire through probate, demolish the property at 198 Columbus Street. The City Attorney said that includes hiring Mr. Carter. Mayor Gillmor said a lot only goes for about $10-$12K, so we probably would recover our costs. The City Attorney said if we put a lien on it for demolition we might wait for years, and if we foreclosed on it that would be expensive and lengthy too. Mayor Gillmor said but if we got title to it, would we not be better off to get an estimate from a realtor because surely an investor would pay $25K for a lot with a building on it. The City Attorney said the Building Official has told him the house cannot be saved at this point. Mr. Adams asked what the demolition cost was, and the City Attorney said $7K or so, and the Attorney's fees are fixed at $2500 and if there are more costs he will be back to Council. Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0 15.087 C. Review of Newly Revised Administrative Policies (Transmittal, Draft Policies) I. Social Media Policy ii. Email Use and Public Records Compliance Policy iii. Internet Use Policy W Regular City Council Meeting April 22, 2015 Page Nine The City Clerk explained the draft administrative policies revised to add a records component to the email policy, separate out the internet use policy and adopt a new social media policy so staff can move forward, and noted the Human Resources Manager will compile them in the new policy format, have them signed off by the City Manager and include them in an overall policy manual which she is working on. It was consensus of Council to proceed. D. R-15-11 — Youth Advisory Council Revision — Added to Agenda The City Attorney read R-15-11 by title, which reduces the Youth Council membership from nine to seven. MOTION by Ms. Coy and SECOND by Mr. Hill to approve. Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0 E. Appoint Seven Members to Youth Advisory Council — Added to Agenda MOTION by Mr. Hill and SECOND by Vice Mayor Adams to appoint for the new Council: Eddie Simchick, Katie Toperzer, Ryan Rafuls, Skylar Carstairs, Anthony Scaramuzzi, Marlee Houck, and Taylor Eason. Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0 13. CITY ATTORNEY MATTERS The City Attorney announced he would like a shade meeting on the Fisherman's Landing lawsuit with Council and to put the issue on the next agenda May 13'". He said Mr. Vocelle is currently out of town, and it is possible we may postpone it when he gets back but wanted to announce it under the sunshine law as the first step. 14. CITY MANAGER MATTERS 15.021 A. Seawall Engineering Assessment Update The City Manager reported on the seawall engineering assessment process, said they had received ten responses, chose three for interviews and conducted interviews, selected Kimley-Horn and entered into contract negotiations, and have determined that we need to open up negotiations and get fee proposals from the other two shortlisted firms. He said we need to talk to the other two firms and anticipated he will bring back firm selection for the seawall assessment on May 13'h. 15.068 B. Report on Council Chambers Acoustics and Oxford Proposal for City Logo The City Manager said the City Clerk and staff are working on acoustics improvements for the Chambers, personally thinks it is getting better, have discussed panels and sound absorbing paint, and foaming the backs of pictures. He said he has heard that the sound issues at home have been cleared up. He asked for input on the acoustics. Mr. Adams jokingly said he can't hear Ms. Coy when she speaks. Ms. Coy said she thinks sound is better and she does have problems hearing Mr. Adams. The City Clerk said there is a plan to put monitors with speakers on the dais which would allow use of personal headphones. 10 Regular City Council Meeting April 22, 2015 Page Eleven The City Manager invited the public to call him or the City Clerk if they have any issues with sound. He said the other issue is the City logo created by Curt Oxford which they have decided will go on the back wall, displayed it on the overhead, and will add an air of professionalism to the Chambers. 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Mayor Gillmor - None B. Vice Mayor Adams Mr. Adams discussed the utility relocation bill coming up tomorrow and urged everyone to contact our representatives and oppose the bill. C. Council Member Coy Ms. Coy said the logo will look really nice and thanked them for it. D. Council Member Hill Mr. Hill said the logo will look nice but was glad to see we won't see the screen. He thanked them for the hard work they are doing. E. Council Member McPartlan Mr. McPartlan said when citizens came here from the Sheriff's office a man asked him why they didn't have a logo like the other cities, he put the idea in his head and he brought it to the City Manager. Ms. Coy noted it had been brought up about eight years ago and soundly defeated. 17. Being no further business, Mayor Gillmor adjourned the meeting at 8:10 p.m. Regular Meeting. CavCorp Parking Lot By Frank Watanabe, PE City Engineer April 22 City Council Meeting On cc SE 8As1wTL'kN HOME OF PELICAN ISLAND :J rea Engineering Design Plans: 1. Less than 2 acres of paved parking area 2. Maintain driveways, sidewalks and swales 3. Asphalt pavement parking area ■ 74 Vehicles ■ 37 Boats plus vehicles ■ 5 ADA handicap spaces 4. Maintain existing drainage system 5. Save large oak trees and the clock 6. Est. construction cost $177,000 m SEAT-N HOME OF PELICAN ISLAND -------- --------------------- --------- .. aNl nn ..00 1�J0 3-W �+Cr. LZJ PARIONK LOT LAYOUT COSpA7S%X GVCO(iC OFNGIMPRO SEBASTIANEMENfS CITU OF SEBASTIAN LZJ PARIONK LOT LAYOUT COSpA7S%X GVCO(iC OFNGIMPRO SEBASTIANEMENfS CITU OF SEBASTIAN r— PRELIMINARY CONSTRUCTION COST ESTIMATES Road Name: CaVC0fP Park) LOt Date 4114115 Pr ecl N0. Road NO.: red : FTW Prolect Location: City of Sebasban Checketl : MS Revised date: Project Site: C2vC*rp Parking Lou PreliMinay ESgrnate DESCRIPTION QUANTITY UNITS I UNIT COST AMOUNT Traffic Contml MOT 1 LS I S 2,000.00 S 2,000001 Gmde and clear any wooden timber 1 LS S 3.500 00 S 3,5W00 Remove trees 2 LS S 1.000.00 S 2,000.00 Remove fencing and bollard 1 LS $ 1.500.00 $ 1,500.00 Grade new swale areas 10,100 SF S 1.50 $ 15 150.00 Import Compacted fill material with cement 7,960 SY S 5.50 S 43 780.00 Install 2 N concrete ribbon 600 LF $ 30.00 S 18 000.00 SP 9.5 As hag Pavement (i *thickness) 448 TN $ 102.00 $ 45 696.00 sin fencererosion c brol I LS S 1 500.00 S 1 500.00 Stnk) oarkina lot 6.200 LF S 2.50 S 15 500.00 Pavement Markers 10 EA S 300.00 S 3,000b() Install sod and grass wriffigation 1 LS $ 4,200.00 S 4,200.00 Installsignage & poles (ADA, exit etc) 8 EA S 300.00 $ 2,400.00 Install electrical conduit future lights) 1 LS $ 2,500.00 $ 2,500.00 OTHER COSTS SUBTOTAL $ 160.726.00 Prelimirmr Enqin"nng OTHER COSTS CEI Services $ Construction Engim*dng CONTINGENCIES 0, 10% $ 16,072.60 at 12.5%Contnet Cost RW Acquisition TOTAL 1 1 $ 176.756.60 TOTAL OTHER COSTS ROUNDED TOTAL 1 $ 177.000.00 Engineer's Cost Estimate Construction $177,000 LnOF SEBAST� HOME OF PELICAN ISLAND .-J� m ma 0 E E 0 V a z V V E N El w Ln 0 N 0 54� g • Public Input for desires for community center activities • What facilities are needed to accommodate desired I activities? • Potential capital and operating costs to provide those activities Existing Conditions City Hall Sitez Community Center Total: Senior Center Art Club Quilter Area 1,126 832 2 780 3,645 8,383 (total of 3 rooms) (total of 5 areas) 120 0 0 0 120 140 629 440 0 1,209 (total of 2 rooms) 265 223 32 0 520 3,794 1,789 1,004 3,645 10,232 • OE 0� n' v v O r+ O h cn' C) o' n CD D rt rD 7 (D Q O Q • n O 3 3 �C C O 717 I O r+ O 0 - CD N w N O F" O n O 4- 0 QL >- N 4-J 4-J > -�+ N � � CU — N L— _0 _0 j U u cn O W Q L NQ) C: > J O C6 N N U O +_+ O N U- E > E U +-+ +-+ O U EN U j N -�' U > a'' .> 0 Q cn CD V Q / ^M1 CD ice{- O n_ O (D O mn C �l D V Q O O O CD X ZT r+ UQ Clq -h 0) C) r -r CD U) O O O -q r.7 CD � � C / X a) N O V1 • CD T1 J O CD N O s • L- 0 O 4-- N 4-)Q� U U O Q c- c N u O M N t�A > Co — D U Ln Ln 0 0 +� v N U N N a --J (� N N N O O O � + > � v � v U O N bz c- N N }' N O 4-) 0) -0O O O Q a--+ i 'u E O N N N > LL U U V O Q Demographics • State Projections: Sebastian's population will increase by 9,804 between 2014 and 2035 (43%) 75+ 70-74 65-69 60-64 55-59 50-54 45-49 .40-44 <35-39 30-34 25-29 20-24 15-19 10-14 5-9 0-4 Age Distriubtion: 2015 and 2035 0 1000 2000 3000 4000 5000 6000 7000 LM N v N N •U a_+ N N — U -0 ate-+ Co — .O LF- C:Q .� U b Q Q U 4 Q Q O Q to i cn • — fB cn Q .Q Q � E E L- W V) W �-- Scenarios* 1. Substantial renovations / expansion of existing facilities 2. Construction of a new community center, with renovation of senior center and associated facilities 3. Construction of a new facility combining community center and senior center activities * Each scenario includes an options to include/ Not include banquet capabilities iew SCena ML no 6 Scenario 41 — Scenario #1— Scenario #2 — Scenario #2 — Scenario #3 — Scenario #3 — No Banquet Banquet No Banquet Banquet No Banquet Banquet 0 880 3,850 5,750 5,800 6,800 Same as Same as 12,833 square 19,166 square 19,333 square 22,666 square existing existing feet feet feet feet $390,810 $430,810 $787,998 $1,022,155 $903,706 $1,039,964 $0.00 $3,350 $8,900 $18,900 $19,300 $24,700