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HomeMy WebLinkAbout05-13-2015 CC Minutesolva SEBASTLA HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, MAY 13, 2015 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Gillmor called the Regular Meeting to order at 6:00 p.m. 2. Invocation was given by Reverend Lori Hoey, St. Elizabeth's Episcopal Church. 3. The Pledge of Allegiance was led by Vice Mayor Jerome Adams. 4. ROLL CALL City Council Present: Mayor Richard Gillmor Vice Mayor Jerome Adams Council Member Andrea Coy Council Member Jim Hill Council Member Bob McPartlan City Staff Present: City Manager, Joe Griffin City Attorney, Robert Ginsburg City Clerk, Sally Maio Administrative Services Director, Ken Killgore Parks Superintendent, Chris McCarthy Building Director, Wayne Eseltine City Engineer, Frank Watanabe Police Chief, Michelle Morris E -Records & Information Manager, Barbara Brooke -Reese 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members The City Attorney requested addition of an item regarding the 198 Columbus Street property as the last item under Unfinished Business (10 D). MOTION by Ms. Coy and SECOND by Mayor Gillmor. No vote taken but no objection stated. Regular City Council Meeting May 13, 2015 Page Two 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 15.092 E. Proclamation — Mayor Gillmor read and presented the proclamation to Chief Morris, Sergeant Marcinik, Corporal Ron Carlson and Officer Jason Gillette, who all received a standing ovation. Chief Morris said we are blessed in this community because her officers have such great support, and asked people to keep them in their prayers. 15.088 A. Proclamation — Sebastian Area Historical Society 30'h Anniversary — Accepted by Sebastian Historical Society Members — George O'Neill Mayor Gillmor read and presented the proclamation to Mr. O'Neill. George O'Neill said it has been an honor to serve as President for the last several years and they are always looking for volunteers. 15.089 B. Proclamation — National Historic Preservation Month — Accepted by Ruth Stanbridge, Indian River County Historian Mayor Gillmor read and presented the proclamation to Ms. Stanbridge. Ms. Stanbridge noted that David Foster was unable to be here tonight and was accepting on his behalf. She gave a brief history of the Historical Society in place since 1983 and their mission to discover and preserve history, create a sense of place and said this proclamation will be used at appropriate time to demonstrate our commitment to the history of Indian River County. 15.090 C. Proclamation — Safe Boating Awareness — Mayor Gillmor read and presented the proclamation to Mr. Eyberse, Vice Flotilla Commander, who introduced Fred Coombs, Staff Officer for the Flotilla, who was filling in for Commander Augustsson, and said the Flotilla emphasizes boating safety through education and training, and encourage the use of life jackets to prevent boating deaths, noting 70% of boating deaths occur from boats under 21 feet. 15.091 D. Proclamation — National Building Safety Month — Accepted by Wayne Eseltine, Building Official Mayor Gillmor read and presented the proclamation to Mr. Eseltine. Mr. Eseltine thanked Building Department staff and invited the public to come by the department for information. 15.093 F. Presentation — Daisy Packer, Keep Indian River Beautiful Ms. Packer gave a brief presentation on the many and varied activities of Keep Indian River Beautiful and said they can be reached at 226-7738 or www.KIRB.org. Due to the fact that a Power Point was not received prior to the meeting, the City Clerk said it would be posted on Channel 25. Regular City Council Meeting May 13, 2015 Page Three G. Brief Announcements • 5/16/15 — Sebastian Historical Society 30M Anniversary Celebration Old School House/Museum —1 pm • 5/25/15 — Memorial Day Observation — Riverview Park Veterans Memorial —11 am Mayor Gillmor read the above announcements. Ms. Coy announced the MPO workshop tomorrow from 1 pm to 2:30 pm in Sebastian Council Chambers where they will make road plans available and take suggestions from the public. Mayor Gillmor added the five year plan will include new lanes for US 1 north to CR 510. Ms. Coy said the City Engineer will attend a June 2"' FDOT meeting on the US 1 plan. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests,, in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — April 15, 2015 Council/Committees Seminar & Workshop Approval of Minutes — April 22, 2015 Regular Council Meeting 15.094 C. Award Bid for Concrete Contract to Capp Custom Builders, Inc. for As -Needed Concrete Work (Transmittal, Bid Tabulation, Bid Documents) 15.095 D. Award Bid for 4`h of July Fireworks Display Three Year Contract to Creative Pyrotechnics in a Total Amount of $41,250 ($13,750 Per Year) (Transmittal, Bid Proposal Price Form, Contract) 15.096 E. Approve Disposal of Old Skate Park Parts/Materials Prior to Renovation in Accordance with Code Section 2-93 (Transmittal, Code 2-93, Equipment Depreciated Value) 15.097 F. Approve Council Support and Letter for Submittal of Storm Water Monitoring and Testing Program for the Florida Achievement Awards for Environmental Stewardship for Storm Water Monitoring and Testing (Transmittal, Application, City Manager Letter) 15.098 G. Resolution No. R-15-12 - Grant of Easement - Greason/Chamber of Commerce (Transmittal, Request Letter, R-15-12, Aerial & Map) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO UTILITY EASEMENTS; CREATING A UTILITY EASEMENT IN BLOCKS 1 & 2, CARROLL ROBERTS SUBDIVISION NO. 1 OF THE CITY OF SEBASTIAN, AS RECORDED IN ST. LUCIE PLAT BOOK 4, PAGE 64, OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA; AUTHORIZING EXECUTION OF THE GRANT OF EASEMENT; PROVIDING FOR RECORDING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 15.099 H. Approve Road Closures for Sammi's Cheetah 5K Run/Walk to Raise Awareness for Ovarian Cancer on June 20, 2015 from 6:30 am to 10 am - Indian River Drive from South City Limit North to Jackson Street with Moveable Barricades to Allow Traffic through to Businesses and Use of Park Until 1 pm (Transmittal, Applicants' Letter, Park Use Permit Application, Receipt) Regular City Council Meeting May 13, 2015 Page Four MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the consent agenda. Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0 8. COMMITTEE REPORTS & APPOINTMENTS None. 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS 15.040 A. The City Attorney said he had requested a shade meeting for this evening at the last meeting, canceled it when notified the plaintiff had accepted the City's offer, and needed Council approval of the settlement, noting this is an excellent resolution. MOTION by Ms. Coy and Mayor Gillmor to approve the proposed settlement. Ben Hocker, Sebastian, said now we as taxpayers will pay $18K and asked how much of it we are receiving from the non-profit. The City Attorney responded that this is strictly the City's issue with the plaintiffs, noting they had sued for $200K and settled for $18K. Ms. Coy said this is separate, is our deal and means we are finished. Mayor Gillmor said in this day and age anyone can sue anyone for anything and this is a good result. Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0 15.021 B. The City Manager gave a brief explanation of the RFQ process for the seawall engineering assessment, subsequent ranking of the top three, negotiations with the first and second ranked, and subsequently recommended Hoyle Tanner & Associates. He invited the consultant for Hoyle Tanner to come to the podium and introduce himself. Wilbur J. Mathurin, Hoyle Tanner and Associates, will be the project manager, said they are based in New Hampshire and have a satellite office in Orlando, gave his educational and work background in civil engineering, and described their enthusiasm for this project, explaining their approach. MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve. Ms. Coy asked if the proposal will be for different types of repair such as seawalls vs. slope vs. rip rap. The City Engineer responded they would look at all aspects. Ben Hocker, Sebastian, asked if St. Johns River Water Management District had done any of the detail plans and could we get some funds from them, noting they may have something on record. Mayor Gillmor said we will be looking for funding. Mr. Hocker said he had waterfront property with a bulkhead and it was his responsibility. 12 Regular City Council Meeting May 13, 2015 Page Five He asked if there will be bond issues so the city residents don't have to pay the cost. Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0 15.100/ C. Approval of Disc Golf Site on Schumann Island (Transmittal, Aerial View) 14.140 The City Manager said the Parks and Recreation Committee had reviewed sites and recommended this site, and he recommended approval. MOTION by Mr. Hill and SECOND by Mayor Gillmor to approve for discussion Mayor Gillmor called for public input. The following individuals spoke in opposition to the location of the disc golf course on Schumann Island expressing concerns including maintaining the peace, quiet and serenity for surrounding residences which is why they moved here, statements that Schumann Park has various wildlife including birds and gopher tortoise, protection of endangered species and need for permits for relocation of those species, retaining the island as a walking trail to preserve nature, keep it for walking, fishing, kayaking and canoeing, the lack of any public restroom facilities; concern for trees being cut; lack of notice about this agenda item, not destroying one group for another group's passion, from a disc golfer that this is not the right place for this, concerns about lack of notification, suggestions to find other sites. Questions were asked as to who will pick up trash that is left, whether this went to Natural Resources Board, whether impact studies were done, whether the City talked to any of the surrounding neighbors, and whether this was an 18 hole course or practice course, • Ellen Fischel, Schumann Drive, Sebastian • Karen Schuster, Thunderbird Drive, Sebastian • Richard Baker, 522 North Blue Island Lane, Sebastian and Pelican Island Audubon Society • Rich Henry, 101 Ogden Avenue, Sebastian • Donna Halleran, Autumn Terrace, Sebastian, avid frisbee golfer play and photographer and birder • Ellen Fischel provided the petition to the City Clerk (see attached) • Darleen Cooper, Sebastian • Dennis ??, 138 Kildare Drive, Sebastian Ms. Coy questioned what he thought the City was going to do to the island that he is against. Mr.?? said trees were marked for cutting, and adversely affect gopher tortoise, eagles and hawks. Ms. Coy said she got elected because of gopher tortoises. He continued to try and explain and Ms. Coy said she got her answer. Ms. Fischel approached the podium and said she had a printout from the National Disc Golf Association that has the proper layout for a course. Mr. Hill called a point of order. Mayor Gillmor advised her she had already spoken. Public Input continued. • Peter Robinson, Laurel Homes, asked why adjacent owners were not notified and it is not right, said the county owns a lot of land that is more open. Regular City Council Meeting May 13, 2015 Page Six Mayor Gillmor said he thought his mind had been changed, asked the Parks Superintendent if we have plans for restroom facilities and he said they did not, nor were there any other options to use an existing park. Mr. McCarthy said the disc golfers who approached Ms. Coy said they would like a big piece of property and this went before Parks and Rec three times and was noticed. Ms. Coy said it has been before Council, and in response to an audience member that we are not changing the use, said it is a park. She said we don't debate. Mr. Hill called a point of order, and said it is appropriate at this time that Council have its discussion. He said he thinks the most appropriate spot for this is the stormwater park and asked why that is not being considered. The City Manager said that was first choice, and SJRWMD was reticent about authorizing it, and was also before Parks and Recreation and there was a large turnout for all these same reasons. Mr. Hill said he preferred to exhaust all options with the stormwater park but stated all these things we are hearing tonight about destroying quality of life are the same things we would hear about any other place. He said disc golfers prefer it being wooded. Mr. McCarthy said from those he spoke to, you trim understory and install baskets. Mr. Hill said he was still not convinced the island is the place for the course, but it is a very passive sport, said the City has preserved hundreds of acres, and he would like to hear from other Council members. Ms. Coy said the stormwater park was the number one choice, disc golf is the most environmental friendly sport and they want challenges, not an open field. She said she would scream if they take gopher tortoise out, and people will see what they see now. She said maybe we can we get an overlay and bring this back and show folks what it will look like. Mayor Gillmor said that was an excellent suggestion, that what we see in the package is pristine land and he didn't see enough room for more than eight or nine holes, and would like to see how many trees are coming out. He said we may be jumping into something that there is not much interest in. Ms. Coy said Parks and Recreation has exhausted this. Mayor Gillmor agreed with looking at the stormwater park and to ask St. Johns. The City Manager said it went back to Parks and Rec and there was a turnout much like we see tonight regarding environmental and dog walking issues. Ms. Coy said she asked the golfers to look at the County property next door to City Hall and they found it inadequate because there are water bodies. Mr. Hill said we will get pushback in any area, there are areas of the stormwater park that can be utilized and a small Frisbee disc park won't take up space. He said we don't have to have this, it is perception of what it could be and what drives people, and Schumann is not a preserve but is just a city park. Again he said let's exhaust all options on the stormwater park. Ms. Coy said this is an eco -friendly activity with very little intrusion and a perfect fit for what we do in Sebastian. Again she asked to do an overlay. Regular City Council Meetlng May 13, 2015 Page Seven Mr. Hill withdrew his motion to approve this site. MOTION by Mr. Hill and SECOND by Mayor Gillmor to direct staff to exhaust all options with the Parks and Rec Committee to find a suitable location at the stormwater park for the disc golf. Mr. Adams said he was taken aback by the number of people who had not heard about our plans for disc golf since they had been speaking of it for so long. He agreed to exhausting all options, but said we have to look at what we want to provide, do we want to maintain the status quo or bring something new that might attract others, but at the same time be an activity that won't destroy what we already have. Mr. McPartlan said he loves the island, would like to know what the traffic is there right now, and if this was successful, could the facility handle that success; and agreed with exhausting all efforts at the stormwater park. He said if we don't do disc golf maybe there is something else we can do there, leave half the way it is and the other half put in picnic benches for folks to go out and discover nature. In response to Mr. McPartlan, the Parks Superintendent said his crews pick up trash, some kids play paintball out there, and any trees taken out would only be invasives. Ms. Coy asked what the cleared space in the middle was, and the Parks Superintendent said that is where the majority would be on the south side. Ms. Coy said she was for looking at the stormwater park and we need to put this to bed, but it would be a shame to discourage a family friendly activity. Mayor Gillmor suggested setting up a mini -course or practice holes at an existing park and see how many people want to do this, that he had not been approached by people who want this, but if we have hundreds of people then put it in. Mr. McPartlan said maybe we should use three holes at the existing golf course and Mayor Gillmor said we have the practice area there. The Parks Superintendent said there is an area at Filbert Street Park. Mr. Hill said we also have a Parks and Rec Committee tasked with looking at this and said let's go forward to exhaust using the stormwater park, and if we can't, then send it back to Parks and Rec. Roll Call: Ayes: McPartlan, Gillmor, Adams, Coy, Hill Nays: None Passed: 5-0 Ms. Coy asked Ms. Halleran if they would play round robin with 3 or 4 holes in different locations. Ms. Halleran said it might be okay to start with that to see what location is best, said she had foster children, boys, most disc players are young gentlemen in their 20s and there is usually alcohol involved so there is usually not driving, so that is an issue. The City Manager asked for verification of his instructions. Mr. Hill said go to SJRWMD with a plan for a Frisbee disc golf course at the stormwater park and try to get approval from them. The City Manager said then either yes or no and then we move it to our Parks and Rec Committee. Mr. Hill said if it is yes it comes back to Council, and if it is no it goes back to Parks and Rec. Regular City Council Meeting May 13, 2015 Page Eight New D. Columbus Street House —198 Columbus Street Agreement - added The City Attorney said a new issue came up that there were certain expenses incurred by the property owner's brother for cremation and he would like to have those covered expenses covered if there is money left over from the sale, but first all of the City's costs would be covered. He said administration is not averse to covering the brother's expenses. MOTION by Mr. Hill and SECOND by Mr. Adams to approve the request. Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0 11. PUBLIC INPUT Norman Meyer, representing veterans' groups, thanked Council for support of Memorial Weekend ceremonies and three days of fundraising at Earl's Hideaway to benefit veterans. 12. NEW BUSINESS 15.101 A. Report/Discussion Regarding Replacement of Golf Course Irrigation System and Other Improvements in FY 16 — Modify and/or Approve Plan (Transmittal. Loan Spreadsheet) The City Manager said this was a little premature but involves an expense item proposed for the FY 2016 CIP to replace the 35+ year old Golf Course irrigation system, and updates to the Golf Course, including electricity and new piping to connect to county water, all estimated at $1.3M. He said the Administrative Services Director is working on giving him funding options, with half from a possible loan from the Building Department Enterprise fund and balance from DST. He said he plans to get this to the CIP if he can get consensus with a start date of October 2nd in the new fiscal year. Input from the Golf Course Director and City Council followed on the condition and daily failures of the irrigation system which prevents proper maintenance of the course, and the absolute overdue need to repair now that the economy has turned around. The City Manager said he was seeking consensus now so there is no surprise when it appears in the FY 2016 CIP. He said they will continue to tweak the funding and look at all funding options. Council concurred. 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS The City Manager reported on the May 15 Sebastian River Area Chamber of Commerce Pelican Porch groundbreaking and had been asked for Council consensus to close part of Main Street for the ceremony, has the Police Chief on board, and said it would have no effect to westbound Main Street traffic. Council concurred. The City Manager reported on the ribbon cutting today for the Working Waterfront historical exhibit and noted two people he failed to acknowledge, PW Director of Operations, Jerry Converse and his assistant Billy Wilson, two folks who rose to the top and did fabulous work down there in bringing that exhibit together, and really deserve our thanks. Regular City Council Meeting May 13, 2015 Page Eight 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Vice Mayor Adams Vice Mayor Adams reported on today's first Youth Advisory Council meeting, which went well, they had selected a Chair and Vice Chair, will conduct their next meeting on August 12 and are looking at something they can get involved with. Ms. Coy suggested disc golf. B. Council Member Coy - None C. Council Member Hill - None D. Council Member McPartlan Mr. McPartlan announced the Foster Family recruitment breakfast on May 21 at Unity Church in Vero Beach; thanked Mayor Gillmor for taking the Indian River Lagoon Council show on the road, noting he had listened to the Indian River Shores meeting where he spoke; in keeping with National Peace officers week stated we have fantastic officers, citing a letter from John King thanking Officers Snell and Parker for their quick assistance to him and his attendance at a poverty forum which was also attended by Sebastian Officers Marcinik, Parker, Irwin and Miller. He said it starts at the top with the leadership of Chief Morris who attends many events, serves on many boards and is highly respected by other law enforcement agencies. He said our officers are committed to working with all members of our population and wanted to thank them. E. Mayor Gillmor Mayor Gillmor said there were three folks from NEP, Interim Director Maurice Sterling, Derek Busby, and Frank Sakuma at the Working Waterfront ribbon cutting, and they were really blown away with the exhibit. He said we were successful in getting Vero Beach to join us on the coalition, and Fellsmere and Shores will vote soon. He said our next Council meeting is May 27th and the next Indian River Lagoon meeting is June 5th which may be the day we ask for a seat, so if we get a positive response from Fellsmere, we could have an interim meeting (of the coalition) before June 5u, so he would like to place an item on our next Council meeting to decide who our representative would be on the IR Lagoon Coalition, noting the City Attorney advised we will need public notice. The City Attorney said, in his opinion, minimum notice would be 24 hours. Mayor Gillmor said if everything goes right there would be a meeting here between May 28`h and June 0 of the committee of three or four cities. 17. Being no further business, Mayor Gillmor adjourned the Regular Meeting at 7:57 p.m. 2015 , Regular Meeting. -03 Sally A. Maio, NffritC -City Clerk This petition is signed by residents and property owners of the Schumann Lake area in opposition to the suggested Disc Golf Course to be built on the island in Schumann Lake by the City of Sebastian q- -#o, Flop �011A ccs, F�. 32`IS� 5 g�.S C�.�c� �r�. _�i_3_� �n� Z � �.� �_ ���, � � ��s 3(� Cans / C�, -