HomeMy WebLinkAbout05272015 Agenda Packet
SEBASTIAN CITY COUNCIL
REGULAR MEETING
And
COMMUNITY REDEVELOPMENT AGENCY MEETING
AGENDA
WEDNESDAY, MAY 27, 2015 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
Procedures for Public Input are on Back of Agenda
1. CALL TO ORDER
2. INVOCATION – Pastor Karen Leedahl, Christ the King Lutheran Church
3. PLEDGE OF ALLEGIANCE – Led by Council Member Andrea Coy
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
15.102 A. Proclamation – Foster Care Month – May 2015 - Accepted by Christina Kaiser,
5 Director of Community Relations, Devereux Community Based Care of Okeechobee
& Treasure Coast
15.024 B. Certificate of Appreciation to Gary O’Hara – Citizens Budget Review Advisory Board
15.040 C. Certificates of Appreciation to Working Waterfront Committee Members
15.103 D. Presentation from Sebastian River Art Club to City of Sebastian
E. Brief Announcements
7. Recess City Council Meeting and Convene as Community Redevelopment Agency
6 A. Approval of April 22, 2015 CRA Minutes
7-18 B. Waste Water Hookup Grant Application – Connie Oquist (Del’s Barber Shop) at 1413
N. Central Avenue (Transmittal, Application, Deed, Tax Receipt, Construction Plans,
Budget Account Summary)
8. Adjourn Community Redevelopment Agency Meeting and Reconvene as City Council
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9. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
19-27 A. Approval of Minutes – May 13, 2015 Regular Meeting
15.104 B. Resolution No. R-15-13 – National Aperture Airport Lease – First Amendment to
28-53 Lease (Transmittal, Original Lease, R-15-13 with Attached First Amendment and
Schedule B)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING
TO THE SEBASTIAN MUNICIPAL AIRPORT; AUTHORIZING THE MODIFICATION OF
OBLIGATIONS UNDER AN AIRPORT LEASE BETWEEN NATIONAL APERTURE, INC. AND THE
CITY OF SEBASTIAN; PROVIDING FOR THE REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
15.105 C. Approve GFA International Agreement for Plan Review and Building Inspection
54-72 Services as Needed – Piggyback Town of Jupiter Agreement – Appropriate $5520
Per Year from Building Department Reserve (Transmittal, GFA International Letter,
Jupiter Agreement, GFA List of Contracts w/Government Agencies, Contract)
10. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
15.024 A. Citizens Budget Review Advisory Board
73-76 (Transmittal, Application, List)
i. Announcement of Council Member Hill’s Appointee
15.106 B. Parks and Recreation Committee
77-87 (Transmittal, Applications, Ad, List)
i. Interview, Unless Waived, Submit Nominations for Two Regular Member
Positions and One Alternate Member Position
11. PUBLIC HEARINGS
12. UNFINISHED BUSINESS
15.041 A. Indian River County Lagoon Coalition (Transmittal, Coalition Interlocal Agreement)
88-93 i. Approve Final IRC Lagoon Coalition Interlocal Agreement
ii. Select Sebastian Council Member Representative to Indian River County
Lagoon Coalition (Transmittal)
15.078 B. Drainage Ditch Cleaning Update (Transmittal, PP Presentation Under Separate
94-111 Cover)
13. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
14. NEW BUSINESS
15.107 A. City Council Goals & Objectives for FY 2016 Proposed Budget (Transmittal, Budget
112-113 Page)
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15. CITY ATTORNEY MATTERS
16. CITY MANAGER MATTERS
17. CITY CLERK MATTERS
18. CITY COUNCIL MATTERS
A. Council Member Coy
B. Council Member Hill
C. Council Member McPartlan
D. Mayor Gillmor
E. Vice Mayor Adams
19. ADJOURN (All meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority vote
of City Council)
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT
MEETINGS.
All City Council Meetings are Aired Live on Comcast Channel 25.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY’S ADA COORDINATOR AT 589-5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
Future Council Meeting Dates:
6/10/15 Regular City Council Meeting 6:00 pm
6/2415 Regular City Council Meeting 6:00 pm
7/8/15 Regular City Council Meeting 6:00 pm
7/22/15 Regular City Council Meeting 6:00 pm
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PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10
Regular City Council Meetings
Public input is ALLOWED under the headings:
Consent Agenda
Public Hearings
Unfinished Business
New Business
Public Input
Public input is NOT ALLOWED under the headings:
Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
City Council Matters
Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings.
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City
Council may extend or terminate an individual’s time by majority vote of Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of
the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of
a member of City Council or City staff. Individuals shall not address City Council after commencement of
City Council deliberation on an agenda item after public input has concluded, provided, however, the
Mayor and members of City Council may recall an individual to provide additional information or to answer
questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted
and may result in expulsion from the meeting. The Chair shall make determinations on such remarks,
subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City
Council shall overrule any decision of the Chair.
Public Input Heading on Agenda
The heading on Regular Meeting agendas “Public Input” provides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED
AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of material for Council one week prior to the meeting if they intend to refer to
specific material. City Council will not debate an issue during Public Input but may by consensus direct a
Charter Officer in regard to the item if necessary or place a requested item on a future agenda.
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PROCLAMATION
Foster Care Month - May 2015
WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is the
very foundation of our communities and our State; and in Indian River County there are more than 40
children in foster care who need a safe, secure and stable home along with the compassion and nurture of a
foster family; and
WHEREAS, all young people in foster care need a meaningful connection to a caring adult who
becomes a supportive and lasting presence in their lives. Foster, kinship and adoptive families, who open
their homes and hearts and support children whose families are in crisis, play a vital role in helping children
and families heal and reconnect thereby launching young people into successful adulthood; and dedicated
foster families frequently adopt foster children, resulting in a greater need for more foster families; and
WHEREAS, there are numerous individuals, public and private organizations who work to increase
public awareness of the needs of children in and leaving foster care as well as the enduring and valuable
contribution of foster parents, and the foster care “system” is only as good as those who choose to be part
of it.
NOW, THEREFORE, I, Richard H. Gillmor, by virtue of the authority vested in me as Mayor of the
City of Sebastian and on behalf of the Sebastian City Council, do hereby proclaim May as FOSTER CARE
MONTH in Sebastian and urge all citizens to come forward and do something positive that will help change
a lifetime for children and youth in foster care.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Sebastian
to be affixed this 27th day of May, 2015.
City of Sebastian, Florida
____________________________
Richard H. Gillmor, Mayor
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COMMUNITY REDEVELOPMENT AGENCY (CRA)
MINUTES
WEDNESDAY, APRIL 22, 2015 – 6:00 PM
CITY COUNCIL CHAMBERS
1225 MAIN ST, SEBASTIAN, FL
1. Mayor Gillmor called the CRA meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
Members Present:
Mayor Richard Gillmor (Chair)
Vice Mayor Jerome Adams (Vice Chair)
Council Member Andrea Coy
Council Member Bob McPartlan
Council Member Jim Hill
City Staff Present:
City Manager, Joe Griffin
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
E-Records & Information Manager, Barbara Brooke-Reese
4. APPROVAL OF MINUTES – 3/25/15 MEETING
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the minutes passed on a
voice vote of 5-0.
5. NEW BUSINESS
A. Waste Water Hookup Grant Application – No Name Bar, 490 U.S. 1 (Transmittal,
Application, Deed, Tax Receipt, Construction Plans, Budget Account Summary)
The City Manager presented the request from Damien and Bonnie Gilliams for a $5000
grant, noting that all requirements have been met. Mr. Hill asked if this is a reimbursement
after all work is complete and the City Manager said it was.
MOTION by Mr. Hill and SECOND by Mr. McPartlan to approve.
Ms. Coy noted that this application was moved for addition to the March 25th CRA agenda
but the taxes were not paid until April 14th, was glad we waited and should not rush into
things.
Roll Call: Ayes: Adams, Coy, Hill, McPartlan,Gillmor Nays: None Passed: 5-0
6. Being no further business, Mayor Gillmor adjourned the CRA meeting at 6:04 p.m.
Approved at the May 27, 2015 CRA Meeting By:
___________________________
Attest:___________________________ Mayor Richard H. Gillmor
Sally A. Maio, City Clerk
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SEBASTIAN CITY COUNCIL
REGULAR MEETING
MINUTES
WEDNESDAY, MAY 13, 2015 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Gillmor called the Regular Meeting to order at 6:00 p.m.
2. Invocation was given by Reverend Lori Hoey, St. Elizabeth’s Episcopal Church.
3. The Pledge of Allegiance was led by Vice Mayor Jerome Adams.
4. ROLL CALL
City Council Present:
Mayor Richard Gillmor
Vice Mayor Jerome Adams
Council Member Andrea Coy
Council Member Jim Hill
Council Member Bob McPartlan
City Staff Present:
City Manager, Joe Griffin
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Administrative Services Director, Ken Killgore
Parks Superintendent, Chris McCarthy
Building Director, Wayne Eseltine
City Engineer, Frank Watanabe
Police Chief, Michelle Morris
E-Records & Information Manager, Barbara Brooke-Reese
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
The City Attorney requested addition of an item regarding the 198 Columbus Street property
as the last item under Unfinished Business (10 D).
MOTION by Ms. Coy and SECOND by Mayor Gillmor.
No vote taken but no objection stated.
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6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
15.092 E. Proclamation – National Peace Officers’ Memorial Day May 15th and National Police
Week May 10th through 16th, 2015 – Accepted by Sebastian Police Officers
Mayor Gillmor read and presented the proclamation to Chief Morris, Sergeant
Marcinik, Corporal Ron Carlson and Officer Jason Gillette, who all received a
standing ovation. Chief Morris said we are blessed in this community because her
officers have such great support, and asked people to keep them in their prayers.
15.088 A. Proclamation – Sebastian Area Historical Society 30th Anniversary – Accepted by
Sebastian Historical Society Members – George O’Neill
Mayor Gillmor read and presented the proclamation to Mr. O’Neill. George O’Neill
said it has been an honor to serve as President for the last several years and they
are always looking for volunteers.
15.089 B. Proclamation – National Historic Preservation Month – Accepted by Ruth Stanbridge,
Indian River County Historian
Mayor Gillmor read and presented the proclamation to Ms. Stanbridge. Ms.
Stanbridge noted that David Foster was unable to be here tonight and was accepting
on his behalf. She gave a brief history of the Historical Society in place since 1983
and their mission to discover and preserve history, create a sense of place and said
this proclamation will be used at appropriate time to demonstrate our commitment to
the history of Indian River County.
15.090 C. Proclamation – Safe Boating Awareness – Accepted by Tommy Augustsson and
Frans Eyberse, US Coast Guard Flotilla 56
Mayor Gillmor read and presented the proclamation to Mr. Eyberse, Vice Flotilla
Commander, who introduced Fred Coombs, Staff Officer for the Flotilla, who was
filling in for Commander Augustsson, and said the Flotilla emphasizes boating safety
through education and training, and encourage the use of life jackets to prevent
boating deaths, noting 70% of boating deaths occur from boats under 21 feet.
15.091 D. Proclamation – National Building Safety Month – Accepted by Wayne Eseltine,
Building Official
Mayor Gillmor read and presented the proclamation to Mr. Eseltine. Mr. Eseltine
thanked Building Department staff and invited the public to come by the department
for information.
15.093 F. Presentation – Daisy Packer, Keep Indian River Beautiful
Ms. Packer gave a brief presentation on the many and varied activities of Keep
Indian River Beautiful and said they can be reached at 226-7738 or www.KIRB.org.
Due to the fact that a Power Point was not received prior to the meeting, the City
Clerk said it would be posted on Channel 25.
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G. Brief Announcements
• 5/16/15 – Sebastian Historical Society 30th Anniversary Celebration Old School House/Museum – 1 pm
• 5/25/15 – Memorial Day Observation – Riverview Park Veterans Memorial – 11 am
Mayor Gillmor read the above announcements.
Ms. Coy announced the MPO workshop tomorrow from 1 pm to 2:30 pm in Sebastian
Council Chambers where they will make road plans available and take suggestions from the
public. Mayor Gillmor added the five year plan will include new lanes for US 1 north to CR
510. Ms. Coy said the City Engineer will attend a June 2nd FDOT meeting on the US 1 plan.
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
A. Approval of Minutes – April 15, 2015 Council/Committees Seminar & Workshop
B. Approval of Minutes – April 22, 2015 Regular Council Meeting
15.094 C. Award Bid for Concrete Contract to Capp Custom Builders, Inc. for As-Needed
Concrete Work (Transmittal, Bid Tabulation, Bid Documents)
15.095 D. Award Bid for 4th of July Fireworks Display Three Year Contract to Creative
Pyrotechnics in a Total Amount of $41,250 ($13,750 Per Year) (Transmittal, Bid
Proposal Price Form, Contract)
15.096 E. Approve Disposal of Old Skate Park Parts/Materials Prior to Renovation in
Accordance with Code Section 2-93 (Transmittal, Code 2-93, Equipment
Depreciated Value)
15.097 F. Approve Council Support and Letter for Submittal of Storm Water Monitoring and
Testing Program for the Florida Achievement Awards for Environmental Stewardship
for Storm Water Monitoring and Testing (Transmittal, Application, City Manager
Letter)
15.098 G. Resolution No. R-15-12 - Grant of Easement – Greason/Chamber of Commerce
(Transmittal, Request Letter, R-15-12, Aerial & Map)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO UTILITY
EASEMENTS; CREATING A UTILITY EASEMENT IN BLOCKS 1 & 2, CARROLL ROBERTS SUBDIVISION NO. 1
OF THE CITY OF SEBASTIAN, AS RECORDED IN ST. LUCIE PLAT BOOK 4, PAGE 64, OF THE PUBLIC
RECORDS OF INDIAN RIVER COUNTY, FLORIDA; AUTHORIZING EXECUTION OF THE GRANT OF
EASEMENT; PROVIDING FOR RECORDING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;
AND PROVIDING FOR AN EFFECTIVE DATE.
15.099 H. Approve Road Closures for Sammi’s Cheetah 5K Run/Walk to Raise Awareness for
Ovarian Cancer on June 20, 2015 from 6:30 am to 10 am – Indian River Drive from
South City Limit North to Jackson Street with Moveable Barricades to Allow Traffic
through to Businesses and Use of Park Until 1 pm (Transmittal, Applicants’ Letter,
Park Use Permit Application, Receipt)
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MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the consent agenda.
Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0
8. COMMITTEE REPORTS & APPOINTMENTS
None.
9. PUBLIC HEARINGS - None
10. UNFINISHED BUSINESS
15.040 A. Approve Settlement in the Amount of $18,000 – Fisherman’s Landing Restaurant v.
City of Sebastian (Transmittal, Offer of Judgment)
The City Attorney said he had requested a shade meeting for this evening at the last
meeting, canceled it when notified the plaintiff had accepted the City’s offer, and needed
Council approval of the settlement, noting this is an excellent resolution.
MOTION by Ms. Coy and Mayor Gillmor to approve the proposed settlement.
Ben Hocker, Sebastian, said now we as taxpayers will pay $18K and asked how much of it
we are receiving from the non-profit. The City Attorney responded that this is strictly the
City’s issue with the plaintiffs, noting they had sued for $200K and settled for $18K. Ms.
Coy said this is separate, is our deal and means we are finished. Mayor Gillmor said in this
day and age anyone can sue anyone for anything and this is a good result.
Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0
15.021 B. Approve Consultant Service Agreement for the Seawall Engineering Assessment to
Hoyle Tanner and Associates, Inc. in the Proposed Amount of $44,000 and
Appropriate $50,000 from General Fund Reserves (Transmittal, Agreement, Scope
of Services, Fee Schedule, Ranking)
The City Manager gave a brief explanation of the RFQ process for the seawall engineering
assessment, subsequent ranking of the top three, negotiations with the first and second
ranked, and subsequently recommended Hoyle Tanner & Associates. He invited the
consultant for Hoyle Tanner to come to the podium and introduce himself.
Wilbur J. Mathurin, Hoyle Tanner and Associates, will be the project manager, said they are
based in New Hampshire and have a satellite office in Orlando, gave his educational and
work background in civil engineering, and described their enthusiasm for this project,
explaining their approach.
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve.
Ms. Coy asked if the proposal will be for different types of repair such as seawalls vs. slope
vs. rip rap. The City Engineer responded they would look at all aspects.
Ben Hocker, Sebastian, asked if St. Johns River Water Management District had done any
of the detail plans and could we get some funds from them, noting they may have something
on record. Mayor Gillmor said we will be looking for funding. Mr. Hocker said he had
waterfront property with a bulkhead and it was his responsibility.
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He asked if there will be bond issues so the city residents don’t have to pay the cost.
Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0
15.100/ C. Approval of Disc Golf Site on Schumann Island (Transmittal, Aerial View)
14.140
The City Manager said the Parks and Recreation Committee had reviewed sites and
recommended this site, and he recommended approval.
MOTION by Mr. Hill and SECOND by Mayor Gillmor to approve for discussion.
Mayor Gillmor called for public input.
The following individuals spoke in opposition to the location of the disc golf course on
Schumann Island expressing concerns including maintaining the peace, quiet and serenity
for surrounding residences which is why they moved here, statements that Schumann Park
has various wildlife including birds and gopher tortoise, protection of endangered species
and need for permits for relocation of those species, retaining the island as a walking trail to
preserve nature, keep it for walking, fishing, kayaking and canoeing, the lack of any public
restroom facilities; concern for trees being cut; lack of notice about this agenda item, not
destroying one group for another group’s passion, from a disc golfer that this is not the right
place for this, concerns about lack of notification, suggestions to find other sites. Questions
were asked as to who will pick up trash that is left, whether this went to Natural Resources
Board, whether impact studies were done, whether the City talked to any of the surrounding
neighbors, and whether this was an 18 hole course or practice course,
• Ellen Fischel, Schumann Drive, Sebastian
• Karen Schuster, Thunderbird Drive, Sebastian
• Richard Baker, 522 North Blue Island Lane, Sebastian and Pelican Island Audubon
Society
• Rich Henry, 101 Ogden Avenue, Sebastian
• Donna Halleran, Autumn Terrace, Sebastian, avid frisbee golfer play and photographer
and birder
• Ellen Fischel provided the petition to the City Clerk (see attached)
• Darleen Cooper, Sebastian
• Dennis ??, 138 Kildare Drive, Sebastian
Ms. Coy questioned what he thought the City was going to do to the island that he is
against. Mr.?? said trees were marked for cutting, and adversely affect gopher tortoise,
eagles and hawks. Ms. Coy said she got elected because of gopher tortoises. He continued
to try and explain and Ms. Coy said she got her answer.
Ms. Fischel approached the podium and said she had a printout from the National Disc Golf
Association that has the proper layout for a course. Mr. Hill called a point of order. Mayor
Gillmor advised her she had already spoken.
Public Input continued.
• Peter Robinson, Laurel Homes, asked why adjacent owners were not notified and it is
not right, said the county owns a lot of land that is more open.
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Mayor Gillmor said he thought his mind had been changed, asked the Parks Superintendent
if we have plans for restroom facilities and he said they did not, nor were there any other
options to use an existing park. Mr. McCarthy said the disc golfers who approached Ms. Coy
said they would like a big piece of property and this went before Parks and Rec three times
and was noticed.
Ms. Coy said it has been before Council, and in response to an audience member that we
are not changing the use, said it is a park. She said we don’t debate.
Mr. Hill called a point of order, and said it is appropriate at this time that Council have its
discussion. He said he thinks the most appropriate spot for this is the stormwater park and
asked why that is not being considered.
The City Manager said that was first choice, and SJRWMD was reticent about authorizing it,
and was also before Parks and Recreation and there was a large turnout for all these same
reasons.
Mr. Hill said he preferred to exhaust all options with the stormwater park but stated all these
things we are hearing tonight about destroying quality of life are the same things we would
hear about any other place. He said disc golfers prefer it being wooded. Mr. McCarthy said
from those he spoke to, you trim understory and install baskets. Mr. Hill said he was still not
convinced the island is the place for the course, but it is a very passive sport, said the City
has preserved hundreds of acres, and he would like to hear from other Council members.
Ms. Coy said the stormwater park was the number one choice, disc golf is the most
environmental friendly sport and they want challenges, not an open field. She said she
would scream if they take gopher tortoise out, and people will see what they see now. She
said maybe we can we get an overlay and bring this back and show folks what it will look
like.
Mayor Gillmor said that was an excellent suggestion, that what we see in the package is
pristine land and he didn’t see enough room for more than eight or nine holes, and would
like to see how many trees are coming out. He said we may be jumping into something that
there is not much interest in.
Ms. Coy said Parks and Recreation has exhausted this. Mayor Gillmor agreed with looking
at the stormwater park and to ask St. Johns. The City Manager said it went back to Parks
and Rec and there was a turnout much like we see tonight regarding environmental and dog
walking issues. Ms. Coy said she asked the golfers to look at the County property next door
to City Hall and they found it inadequate because there are water bodies.
Mr. Hill said we will get pushback in any area, there are areas of the stormwater park that
can be utilized and a small Frisbee disc park won’t take up space. He said we don’t have to
have this, it is perception of what it could be and what drives people, and Schumann is not a
preserve but is just a city park. Again he said let’s exhaust all options on the stormwater
park.
Ms. Coy said this is an eco-friendly activity with very little intrusion and a perfect fit for what
we do in Sebastian. Again she asked to do an overlay.
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Mr. Hill withdrew his motion to approve this site.
MOTION by Mr. Hill and SECOND by Mayor Gillmor to direct staff to exhaust all options with
the Parks and Rec Committee to find a suitable location at the stormwater park for the disc
golf.
Mr. Adams said he was taken aback by the number of people who had not heard about our
plans for disc golf since they had been speaking of it for so long. He agreed to exhausting all
options, but said we have to look at what we want to provide, do we want to maintain the
status quo or bring something new that might attract others, but at the same time be an
activity that won’t destroy what we already have.
Mr. McPartlan said he loves the island, would like to know what the traffic is there right now,
and if this was successful, could the facility handle that success; and agreed with exhausting
all efforts at the stormwater park. He said if we don’t do disc golf maybe there is something
else we can do there, leave half the way it is and the other half put in picnic benches for
folks to go out and discover nature. In response to Mr. McPartlan, the Parks Superintendent
said his crews pick up trash, some kids play paintball out there, and any trees taken out
would only be invasives.
Ms. Coy asked what the cleared space in the middle was, and the Parks Superintendent
said that is where the majority would be on the south side.
Ms. Coy said she was for looking at the stormwater park and we need to put this to bed, but
it would be a shame to discourage a family friendly activity.
Mayor Gillmor suggested setting up a mini-course or practice holes at an existing park and
see how many people want to do this, that he had not been approached by people who want
this, but if we have hundreds of people then put it in.
Mr. McPartlan said maybe we should use three holes at the existing golf course and Mayor
Gillmor said we have the practice area there. The Parks Superintendent said there is an
area at Filbert Street Park. Mr. Hill said we also have a Parks and Rec Committee tasked
with looking at this and said let’s go forward to exhaust using the stormwater park, and if we
can’t, then send it back to Parks and Rec.
Roll Call: Ayes: McPartlan, Gillmor, Adams, Coy, Hill Nays: None Passed: 5-0
Ms. Coy asked Ms. Halleran if they would play round robin with 3 or 4 holes in different
locations. Ms. Halleran said it might be okay to start with that to see what location is best,
said she had foster children, boys, most disc players are young gentlemen in their 20s and
there is usually alcohol involved so there is usually not driving, so that is an issue.
The City Manager asked for verification of his instructions. Mr. Hill said go to SJRWMD with
a plan for a Frisbee disc golf course at the stormwater park and try to get approval from
them. The City Manager said then either yes or no and then we move it to our Parks and
Rec Committee. Mr. Hill said if it is yes it comes back to Council, and if it is no it goes back
to Parks and Rec.
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Page Eight
New D. Columbus Street House – 198 Columbus Street Agreement - added
The City Attorney said a new issue came up that there were certain expenses incurred by
the property owner’s brother for cremation and he would like to have those covered
expenses covered if there is money left over from the sale, but first all of the City’s costs
would be covered. He said administration is not averse to covering the brother’s expenses.
MOTION by Mr. Hill and SECOND by Mr. Adams to approve the request.
Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0
11. PUBLIC INPUT
Norman Meyer, representing veterans’ groups, thanked Council for support of Memorial
Weekend ceremonies and three days of fundraising at Earl’s Hideaway to benefit veterans.
12. NEW BUSINESS
15.101 A. Report/Discussion Regarding Replacement of Golf Course Irrigation System and
Other Improvements in FY 16 – Modify and/or Approve Plan (Transmittal, Loan
Spreadsheet)
The City Manager said this was a little premature but involves an expense item proposed for
the FY 2016 CIP to replace the 35+ year old Golf Course irrigation system, and updates to
the Golf Course, including electricity and new piping to connect to county water, all
estimated at $1.3M. He said the Administrative Services Director is working on giving him
funding options, with half from a possible loan from the Building Department Enterprise fund
and balance from DST. He said he plans to get this to the CIP if he can get consensus with
a start date of October 2nd in the new fiscal year.
Input from the Golf Course Director and City Council followed on the condition and daily
failures of the irrigation system which prevents proper maintenance of the course, and the
absolute overdue need to repair now that the economy has turned around.
The City Manager said he was seeking consensus now so there is no surprise when it
appears in the FY 2016 CIP. He said they will continue to tweak the funding and look at all
funding options. Council concurred.
13. CITY ATTORNEY MATTERS - None
14. CITY MANAGER MATTERS
The City Manager reported on the May 15 Sebastian River Area Chamber of Commerce
Pelican Porch groundbreaking and had been asked for Council consensus to close part of
Main Street for the ceremony, has the Police Chief on board, and said it would have no
effect to westbound Main Street traffic. Council concurred.
The City Manager reported on the ribbon cutting today for the Working Waterfront historical
exhibit and noted two people he failed to acknowledge, PW Director of Operations, Jerry
Converse and his assistant Billy Wilson, two folks who rose to the top and did fabulous work
down there in bringing that exhibit together, and really deserve our thanks.
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15. CITY CLERK MATTERS - None
16. CITY COUNCIL MATTERS
A. Vice Mayor Adams
Vice Mayor Adams reported on today’s first Youth Advisory Council meeting, which went
well, they had selected a Chair and Vice Chair, will conduct their next meeting on August 12
and are looking at something they can get involved with. Ms. Coy suggested disc golf.
B. Council Member Coy - None
C. Council Member Hill - None
D. Council Member McPartlan
Mr. McPartlan announced the Foster Family recruitment breakfast on May 21 at Unity
Church in Vero Beach; thanked Mayor Gillmor for taking the Indian River Lagoon Council
show on the road, noting he had listened to the Indian River Shores meeting where he
spoke; in keeping with National Peace officers week stated we have fantastic officers, citing
a letter from John King thanking Officers Snell and Parker for their quick assistance to him
and his attendance at a poverty forum which was also attended by Sebastian Officers
Marcinik, Parker, Irwin and Miller. He said it starts at the top with the leadership of Chief
Morris who attends many events, serves on many boards and is highly respected by other
law enforcement agencies. He said our officers are committed to working with all members
of our population and wanted to thank them.
E. Mayor Gillmor
Mayor Gillmor said there were three folks from NEP, Interim Director Maurice Sterling,
Derek Busby, and Frank Sakuma at the Working Waterfront ribbon cutting, and they were
really blown away with the exhibit. He said we were successful in getting Vero Beach to join
us on the coalition, and Fellsmere and Shores will vote soon. He said our next Council
meeting is May 27th and the next Indian River Lagoon meeting is June 5th which may be
the day we ask for a seat, so if we get a positive response from Fellsmere, we could have
an interim meeting (of the coalition) before June 5th, so he would like to place an item on our
next Council meeting to decide who our representative would be on the IR Lagoon Coalition,
noting the City Attorney advised we will need public notice. The City Attorney said, in his
opinion, minimum notice would be 24 hours. Mayor Gillmor said if everything goes right
there would be a meeting here between May 28th and June 4th of the committee of three or
four cities.
17. Being no further business, Mayor Gillmor adjourned the Regular Meeting at 7:57 p.m.
Approved at the ___________________________, Regular Meeting.
By: __________________________________
Richard H. Gillmor, Mayor
__________________________________
Sally A. Maio, MMC - City Clerk
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City of Sebastian
Update of Drainage Ditch
Cleaning
By Frank Watanabe
May 27, 2015
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Rolling Hills – Damask – Benedictine
2014 Street Flooding
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Ditches need cleaning
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Northern
Ditches
Cut and remove
vegetation – 120,000 LF
(22.7 miles)
Cleanout ditch flow
line - 138,000 LF
(26 miles)
Remove and haul
debris - 78,000 CY
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Contractor Ditch Cleaning
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Southern City Crew Cleaning
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Cleaned Drainage Ditch
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New 2015 Vac Truck
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Student Govn’t Day
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Where are we going
Contractor cleaning the rear and side drainage
ditches in the northern section
Continue existing PW crew cleaning ditches in
the southern section.
June 2015 deploy 2nd PW crew into the ditches
in northern operation.
In heavy rains, deploy 3rd PW crew into the
ditch cleaning citywide.
Anticipate another year of citywide ditch
cleaning
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