HomeMy WebLinkAbout20150608BAC AgendaCITIZENS BUDGET REVIEW ADVISORY BOARD
AGENDA
6:00 P.M. MONDAY — JUNE 8, 2015
CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN, FL
I. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. INTRODUCTION OF NEW MEMBER
5. AGENDA MODIFICATIONS
6. APPROVAL OF MINUTES
7. PUBLIC HEARINGS
a. None
8. UNFINISHED BUSINESS
a. Chair's review/comment on Council Workshop regarding boards and committees.
1) "Sunshine Law" reminders
2) Agenda review by members
3) Distribution of minutes
4) Member's interaction with staff. Board contact.
b. Review Second Quarter Report— FY 2015. Presentation by Ken Killgore, Administrative
Services Director. Discussion/questions by Board to follow.
9. NEW BUSINESS
a. Presentation/discussion of latest IR County Assessed Valuation for Sebastian and budget
effect by Ken Killgore.
b. Presentation/discussion of proposed budget topics. Presentations by Joe Griffin, City
Manager and Ken Killgore, Administrative Services Director. Board
discussion/questions.
1) Sebastian Canal Repair.
2) Road Repaving.
3) Golf Course irrigation system. Costs and financing.
4) Lagoon funding including Lagoon "Committee", baffle boxes, Oyster project,
water quality testing and other possible Lagoon projects.
5) All Aboard Funding. Costs for "quiet zones", legal and engineering costs.
6) Public Safety funding for more staff/equipment.
7) "Quarter Round" drainage and ditch cleaning project funding.
8) CRA enhancements and projects including sewer connectivity funding.
9) City staff funding and possible expansion.
10) Other budget topics members may introduce.
c. Board general discussion of upcoming budget including millage rates, various capital
projects, recommendations to City Council, form of recommendations to Council.
10. PUBLIC INPUT
11. STAFF MATTERS
12. BOARD MATTERS
a. Comments/discussion by individual Board members.
b. Discussion of topics for next meeting
13. ADJOURN
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL
GOVERNMENT
MEETINGS.
ALL CITIZENS BUDGET ADVISORY BOARD MEETINGS ARE AIRED LIVE ON COMCAST CHANNEL 25
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
PROCEDURES FOR PUBLIC HEARINGS AND PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION
R-15-09
ORDER FOR PUBLIC HEARINGS (other than quasi-judicial procedures which are established by City
Council Resolution No. R-99-12) before City boards and committees:
Order of Business:
1. Chair shall announce the opening of the public hearing.
2. Where applicable, City Attorney shall read the Ordinance or Resolution by title unless applicable law requires
more than the title be read.
3. Chair, it appropriate, shall announce the rules that apply to the hearing.
4. Applicant presentation, if appropriate.
5. City staff shall make a presentation, comments and preliminary recommendation, if any.
6. Public input.
7. City staff final comments and recommendation, it any.
8. Chair closes hearing.
9. Council Deliberation and Action
Continuance of Public Hearin. The Board or Committee may continue a public hearing unless a
continuance would violate applicable law. A public hearing may be continued to a time certain stated in the
record, or a continuance may be indefinite, in which case it shall be re -noticed. The Board or Committee
may defer action on a matter and continue the public hearing for receipt of written comments on the matter.
are allowed five minutes to speak on that item, however, the Board or Committee may extend or terminate
an individual's time by majority vote of members present.
Input Directed to Chair. Speakers shall address the Board or Committee Immediately prior to deliberation of
the agenda item and all input shall be directed to the Chair, unless answering a question of a member of
the Board or Committee or City staff. Individuals shall not address the Board or Committee after
commencement of deliberation on an agenda item after public Input has concluded, provided, however, the
Chair and any member of the Board or Committee may call upon an individual to provide additional input if
desired.
Certain Remarks Prohibited. Personal, impertinent, and slanderous remarks, political campaigning and
applauding are not permitted and may result in sanctions imposed by the Chair including expulsion from
the meeting. Decisions by the Chair may be appealed.
Public Inout. The heading on Regular Meeting agendas "Public Input" provides an opportunity for
individuals to bring new information or requests to the Board or Committee not otherwise on the prepared
agenda. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of material for the Board or Committee one week prior to the meeting if they intend
to refer to specific material. The Board or Committee will not debate an issue during Public Input but may
by consensus place a requested item on a future agenda.
RULES AS GUIDELINES. It is intended that the rules set forth in this Resolution provide a guideline for the
effective operation of the business meetings of City Boards and Committees, and no rights are bestowed
upon any parties by the adoption of these rules or by Board or Committee failure to act in accordance with
them. Suspension of Rules. Any provisions of this Resolution, in whole or part, may be suspended by the
affirmative vote of at least a majority of the members present. Failure to Follow Rules. If a Board or
Committee fails to abide by any provision of this Resolution, such failure shall not invalidate action taken by
the Board or Committee.
Memorandum
To: Sebastian Budget Review Advisory Board
Copy: Ken Killgore, Administrative Services Director
From: Edward H. Herlihy
Date: 6/2/2015
Re: June 8 Board Meeting
Please welcome Sergio Mota as a new member of the Board.
As you can see, we have a very full agenda with a number of topics to discuss
concerning the 2015-16 Budget.
From now on, we are going to attempt to get a draft agenda to all of you so that you
can comment and add items. Please direct your comments/changes to Ken Killgore.
We are also going to try to get the minutes of our meetings sent out to you as soon
as possible after the meeting. This will allow you to review the meeting and make
comments at the next meeting.
If you have last minute changes, they can be made at the beginning of the meeting
under "Agenda Modifications", subject to Board member approval.
Board Member Bruce Hoffman suggested that we obtain a copy of the City Council
"Goals & Objectives" part of their last meeting. Sally Maio, our City Clerk, supplied
those excerpts and I believe all the topics are in included as an agenda items for
discussion.
If any of you need information or clarification regarding how millage is set, assessed
valuation and any other City income forms, please contact Ken Killgore.
Please consider ways that the Board can present the results of our budget
deliberations and recommendations to the City Council. Last year we made one
recommendation covering a number of areas and just one millage change proposal.
Since we have a number of important budget topics this year, we need to find the
best way to make our recommendations to Council.
5/27/15 Sebastian City Council Draft Minutes Excerpt
City Council Goals & Objectives for FY 2016 Proposed Budget (Transmittal, Budaet Page)
The City Clerk said this will assist in finalizing the Council's proposed budget Goals and Objectives
page.
Mayor Gillmor
All goals should revolve around protecting our riverfront, safeguarding our neighborhoods, and our
unique Sebastian lifestyle, and base all of our decisions on whether what we are considering will
degrade or improve our City.
1) Public Safety —continued excellence of our Police Department and kudos to them because we are
the only department that had a decrease in crime on the Treasure Coast and by almost 4% from last
year which points to excellent police work and show of force and community involvement and kudos to
our citizens for not being criminals
2) Water quality, protecting the lagoon and storm water management
3) CRA enhancements
4) Code revisions
5) Protecting our DNA— Sebastian is such a wonderful place to live because you can go anywhere in
five to ten minutes —protecting the connectivity that makes us special —protect that through industrial
or commercial or land use programs
Vice Mayor Adams
Protecting the lagoon including the oyster mat program, storm water and making sure we have proper
drainage with baffle boxes and making sure the lagoon is there for those whose livelihood depends on
it and for our kids growing up in the future
Council Member Hill
Said Council and staff do a good job going through priorities on a regular basis and was pleased with
staff and our direction and understand that although the economy is picking up we should remember
that there are still Moms and Dads trying to figure out how to pay all the bills feed their families and
consider this in the budget process — said he enjoys working with Council and all keep an mind to each
other's ideas
Council Member McPartlan
1) The City Manager does a great job and his leadership speaks volumes and overall municipal
service delivery, noting the hotline is doing well and numbers are going way down and problems are
being dealt with
2) Customer service delivery by our employees and PD is At and a lot grows out of that
3) Balancing the budget
4) Public safety stating we have a fantastic Police Department because they look at ways to solve
problems and are not reactionary, are out there teaching, working with youth, said he works closely with
Michelle on other projects
5) Roads and paving are important
6) Storm water, ditches and swales and the lagoon and getting most bang for the buck
7) Address speeding problems — has worked with City Manager and City Engineer on methods to slow
down traffic, not speed bumps but other methods because law enforcement can't be everywhere,
noting the City Engineer did his doctorate or masters in speed reduction and ways to proactively reduce
speed limits
Council Member Coy
More ditch and storm water money which goes hand in hand with the lagoon
Roads
Public Safety which is our number one job and we've asked them to do more with less and if there is a
way to recoup some positions they have lost over the years at the PD
Continue to budget for sewer connectivity because the Lagoon is a huge priority
She asked if all the baffle boxes were in and he reported the City Engineer says six more need to be
funded. She said over time things have gotten a lot better and her phone rings a lot less and the City
Manager's phone rings more and he can get it done so the system is working.
Kenneth Killgore
From: Kenneth Killgore
Sent: Thursday, May 28, 2015 12:07 PM
To: Ed Herlihy (edherlihy@bellsouth.net); 'Dionna Bunyard' (dionnabunyard@hotmail.com);
taylorttmi@gmail.com; 'Sergiomotal@outlook.com'; 'tdslaven@gmail.com'
(tdslaven@gmail.com);'b2bmhoffman@hotmail.com' (b2bmhoffman@hotmail.com);
M.J.Frank@att.net
Cc: Joseph Griffin
Subject: Preliminary Estimated Taxable Values
Good morning all, especially our newest members.
We have received the preliminary estimate of taxable values from the Property Appraiser's Office.
Their estimate is a total taxable value of $960,000,000 for FY2016. At the same 3.8556 millage, this will equal $3,553,321
in property taxes or $267,513 of new revenue. A 3% increase in personnel costs would amount to $239,347. So although
this is a healthy 8.14% increase in property taxes, we will have the challenge of holding the line on any other increases in
General Fund spending, unless they can be covered by other spending reductions or increases from other revenues
(franchise fees, utility taxes, state revenues, etc.).
At this point, we are compiling the department request and firming up the initial shortfall numbers. I should be able to
give a further update at our meeting scheduled for June 8tn
Ken Killgore
Administrative Services Director
City of Sebastian
May 27, 2015
David C. Nolte, ASA
INDIAN RIVER COUNTY PROPERTY APPRAISER
WE ARE HERE TO SERVE YOU!
1800 27" Street *Vero Beach, FL 32960
Ken Killgore, Finance Director
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Dear Mr. Killgore:
Our best estimate of the 2015 taxable value for your agency is $960,000,000.
Please remember, this is an estimate only! Preliminary numbers should be available mid June, as
usual.
Sincerely,
�o
David C. Nolte, ASA
Property Appraiser
(772) 567-8000 *Fax: (772) 770-5087
htti)://www.irci)a.org
SERAST"
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM
COUNCIL MEETING DATE: June 24, 2015
AGENDA ITEM TITLE: Resolution Accepting Quarterly Financial Report and Adopting
Necessary Amendments to the FY 2014-2015 Annual Budget.
RECOMMENDATION: Move to approve Resolution R-15-15
BACKGROUND:
Pursuant to City financial policies, budget reviews and any necessary adjustments are presented
to the City Council quarterly. A capital project status report, investment report, report on General
Fund Reserves and accomplishments are also included.
Several adjustments were already approved by the City Council during the quarter. Formal
approval by the City Council is requested to also use the Equipment and Facilities Renewal and
Replacement Reserve for some other qualified items expenditures that were made during the
quarter. These are required to be submitted to the City Council with the next Quarterly Financial
Report by the Resolution that established this Reserve.
In accordance with the authority given by the Annual Budget Resolution, the City Manager has
approved other budget transfers between accounts within Departments and made adjustments
necessary to "implement programs, projects and expenditures authorized by the City Council".
Thus, the City Manager's adjustments included budget changes to reallocate funds to and from
expenditure accounts and capital projects as necessary during the quarter.
All the above adjustments are summarized in Exhibit "A" that is an attachment to the Resolution.
IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS:
Total Cost: As per Exhibit "A" of Resolution
Amount Budgeted in Current FY: N/A
Amount of Appropriation Required: As per Exhibit "A" of Resolution
Fund to Be Utilized for Appropriation: N/A
Administrative Services Department Review:
ATTACHMENTS: Resolution No. R-15-15 and Exhibit "A"
Quarterly Financial Report for the Quarter Ended March 31, 2015
City Manager Authorization:
Date:
RESOLUTION NO. R-15-15
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND
ENDING SEPTEMBER 30, 2015 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sebastian adopted Resolution No. R-14-23 on September 24, 2014
approving the City's 2014-15 budget, also referred to as the Annual Budget Resolution; and
WHEREAS, the City of Sebastian adopted Resolution No. R-15-05 on March 11, 2015 amending
the City's 2014-2015 budget; and
WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended
March 31, 2015 indicated that additional adjustments need approval by the City Council; and
WHEREAS, the City Council and City Manager have previously approved any other necessary
adjustments in accordance with the Annual Budget Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN,
INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning
October 1, 2014 and ending September 30, 2015 be amended as necessary, a summary of such amendments
being attached hereto and more particularly identified as Exhibit "A", the revised appropriations, if any, are set
out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River
County, Florida.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember
The motion was seconded by Councilmember
was as follows:
Mayor Richard Gillmor
Vice -Mayor Jerome Adams
Councilmember Andrea Coy
Councilmember Jim Hill
Councilmember Bob McPartlan
and, upon being put to a vote, the vote
The Mayor thereupon declared this Resolution duly passed and adopted this 24" day of June 2015.
ATTEST:
Sally A. Maio, MMC
City Clerk
CITY OF SEBASTIAN, FLORIDA
M
Mayor Richard Gillmor
Approved as to form and content for
reliance by the City of Sebastian only:
Robert A. Ginsburg,
City Attorney
EXHIBIT "A" of RESOLUTION R-15-15
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED MARCH 31, 2015
Amounts
Changes Authorized by City Manager:
Adjustment to reclassify computer supplies budgeted incorrectly as capital items.
$ 1,904
Adjustment to use Riverview Park Sidewalk Project funds as 50-50% match on FDOT Highway
Beautification Grant. Riverview Park Sidewalk Project will be re -budgeted next fiscal year.
$ 100,000
Adjustment to allocate funds received as a donation from the Arden Greer Trust Fund.
$ 20,000
Adjustment to reestablish budget for a compact excavator ($28,056) using the Equipment R&R
Reserve approved by City Council on 9/10/2014 and to adjust between several accounts within
$ 41.306
the Stormwater Division Budget.
Adjustment between City Manager accounts to properly allocate expenses.
$ 105
Adjustment to close unexpended funds on the project for a Boat Lift at Mulligans.
$ 976
Adjustment between Facilities Maintenance accounts to properly allocate additional electrical
charges for installing an air conditioner in the Broadcast Room.
$ 700
Adjustment to properly allocate annual subscription costs of a recruiting service.
$ 900
Adjustment to allocate reimbursements revenues for site plan review to the expense account
$ 11,567
they were paid from.
Adjustment to close unexpended funds on the project for a diesel fuel tank.
$ 2,187
Adjustment between Public Works accounts for budget overages in various accounts.
$ 2,769
Adjustment between CRA accounts to purchase new ice maker for Crabby Bills.
$ 11,266
Adjustment from Police Department Salaries to add a part-time Logistics Specialist.
$ 8,785
Adjustment closing unexpended funds on Riverview Park Irrigation/Park Fountains projects.
$ 1,293
Adjustments between Police Department accounts to cover budget overages.
$ 4,336
Adjustments between Parks Division accounts to purchase soccer goal post and a new well at
$ 2,984
the Community Center.
Adjustments between Police Department accounts for cost of rifle trauma plates for tac vest
$ 4,650
and defensive tactics training suits.
Adjustment between Parks Division accounts to replace fence at Easy Street Park Playground.
$ 850
Adjustment between Public Works accounts to buy shed for the Public Works Compound.
$ 4,340
Adjustment to use unexpended street sweeping funds to cover cost of paving road crossings.
$ 7,000
Adjustment closing unexpended funds for quarter round projects and free up funds for a
$ 293,487
concerted ditch cleaning program.
Adjustment closing unexpended funds for street paving projects.
$ 229
Adjustment between Police Department accounts to cover budget overages.
$
700
Adjustment between Cemetery Division accounts to cover budget overages.
$
500
Adjustment between Presidential Streets and Coolidge Projects.
$
20,634
Adjustment for repairs to Police cruiser from recovered insurance proceeds.
$
2,480
Adjustment between Police Department accounts to purchase tactical vests.
$
11,804
Adjustment between CRA accounts to purchase new walk-in cooler for Crabby Bills.
$
15,000
Adjustment to auction proceeds for costs of selling Airport fund surplus equipment.
$
1,545
Adjustment to Police overtime expense account for amounts recovered from MACE.
$
5,026
Chances Aporoved by City Council
Approved the purchase of the `Clear Village" software for permitting, licensing and complaints $ 61,762
using $19,800 from General Fund Reserves and $41,962 from Building Fund Reserves
January 28, 2015.
Approved more funds on Fisherman's Landing Marina Construction Project February 11, 2015. $ 4,916
Approved replacement of Public Works Pickup from vehicle auction proceeds March 11, 2015.
$
29,382
Approved Coastal Zone Management Grant for Working Waterfront Museum March 11, 2015.
$
10,000
Approved FDLE JAG Grant for micro robot for video reconnaissance March 25, 2015.
$
3,400
Approved additional audit fee for GASB requirements on Pension Funds January 14, 2015.
$
2,000
Approved use of Tulip Street project budget for additional funds needed for Fleming Street
$
127,023
March 25, 2015.
Additional Changes Submitted for City Council Approval:
Use of Equipment & Facilities R&R Reserve for ditch work on Barber, Caravan & Crowberry.
$
9,598
Use of Equipment & Facilities R&R Reserve for pipe repair on Coolidge/Indian River Drive.
$
14,980
Use of Equipment & Facilities R&R Reserve for sidewalk repairs at Barber Street Bridge.
$
1,926
Use of Equipment & Facilities R&R Reserve for repairs to Garage roof.
$
8,651
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY
OVERVIEW
THE SECOND QUARTER FOR GENERAL FUND APPEARS GOOD, WITH 56.7%J OF BUDGETED REVENUES RECEIVED AND
DEPARTMENTS SPENDING 49.4% OF AMOUNTS ALLOCATED. AS EXPECTED AT THIS TIME OF YEAR, RESERVES ARE STILL
ON THE HIGH SIDE. GOLF COURSE OPERATING REVENUES EXCEEDED EXPENSES AND ARE SLIGHTLY HIGHER THAN LAST
YEAR, SOMEWHAT IMPROVING ON THE AMOUNT OF RESERVES. REVENUES AT THE AIRPORT WERE GREATER THAN
EXPENSES FOR THE QUARTER AND INCREASED THE AMOUNT OF AIRPORT RESERVES. BUILDING FUND REVENUES ARE
SLIGHTLY HIGHER THAN LAST YEAR, WHILE EXPENSES WERE UP DUE TO PAY INCREASES.
GENERALFUND
The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the current quarter to the end of the
prior fiscal year. Calculated Reserves balances increased, as a result of revenues exceeding expenditures. The graph below and right compares the 2'
quarter of this year to the 2°d quarter of the prior 2 years. Revenues and amounts Expended are a bit higher than prior years' 2°d quarters.
12.000,000
10.000,000
8,000,000
6,000.00
4000000
2,000,000
7.000,000
6,00Q000
5,000,000
4,000000
3,000.000
zo00,000
1,000,000
800 766
The graph below and left shows collections through the 2°d quarter of the three main sources of General Fund Revenue and of those three as a total.
Those three sources and property taxes are 69% of budgeted revenue. About $38.,700 more was received from those three sources for the 2°d quarter of
this year, as compared to the 2°d quarter of last year. The graph below and right shows the percentage of budgeted expenditures by department at the end
of the quarter. In total, departments expended 49.4% of amounts budgeted.
4,500,000 '
1000%
00.o%
4,000,000
80.0%
3,500,000
70.%
3,000,000
r—
6a0%
2,500.000
50.0 %6
2,000,000
40.0%
1,500,000
30.0%
1,000,000
20.0%
10.0%
5001,000
00%
D -
2nd Qtr 2014 2nd Qtr 2015 2015 Budget 2015 Projec5on
J0 a9a1 G3e `pSeei Nese �,oa �e��Je eeo� .01
G�4 CP,0, V5 , e
o cmraN
OFFS PJe��tD�aop
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aElKoc Frwchse •Elecmc Onmj TW .Mercentseberu cr%p aft Time
P°a G,a^"�tea.
SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS
Special Revenue Funds provide most of the monies needed for capital projects. The graph below and left shows collections the current year compared to
last year and shows the current annual budget and collections for Local Option Gas Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater
Fees. The graph below and right shows totals budgeted for capital projects, as compared to amounts spent through the end of the year. It reflects large
unexpended amounts for the Fish House, Tulip Drive, plus the Airport's Main
Street Access Road and Hanger projects.
3.000000
6°0°000
2.500000
saoom0
4,00°000
7.,000.000
3 000,000
L
z 800.000
1000000
1 000m0
Moto
���
LOGT DST Sbzm>aat Fw
co'° r¢'
sNoirec4 umwm,s 620759u>aN �30�5?mKKiwn
d'e �e�
�.`� R6� 5➢"
Pagel of 2
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY (CONTINUED)
DEBT SERVICE FUNDS AND LONG-TERM DEBT
The City's long-term debt includes the Discretionary Sales Tax Bank Note ($2,225,000 outstanding, maturing 4/01/17) and the Stormwater Revenue
Bank Note ($2,982,000 outstanding, maturing 5/01/22). The City refunded the previously issued bonds with Bank Notes on December 18, 2013. The
City also has a Bank Note for Street Repaving ($1,793,000 outstanding, maturing 12/01/22) and a Bank Loan for Golf Carts ($229,018 outstanding,
maturing 10/31/17). The City is in compliance with repayment requirements on all these obligations.
GOLF COURSE
The graph below and left compares Golf Course Revenues, Expenses and Reserves at the end of the 2°d quarter this year to the end of the prior fiscal
year. The graph below and right compares Revenues and Expenses at the end of the 2vd quarter this year to the end of the 2°d quarter the prior two years,
plus the positive or negative impact to Reserves.
im 000
500 000
300 Wo
1.100,000
900000
IWA O
509000
300,000
10,00
(100.000)
(300000)
AIRPORT
The graph below and left compares Airport Revenues, Expenses and Reserves at the end of the 2"d quarter this year to the end of the prior fiscal year.
The graph below and right compares Revenues and Expenses for the 2"d quarter this year to the 2°d quarter of the prior two years, plus the positive or
negative impact to Reserves.
800,000
700,000
600,00
500,000
400.000
300.00
100,000
00.0,00
0
(t0o NO)
(10,00)
11R2015 214130 181.546 (15,368)
zso,000
20.00
150,000
100.000
50 000
9Wn
BUILDING
The graph below and left compares Building Department Revenues, Expenses and Reserves at the end of the 2°d quarter this year to the end of the prior
fiscal year. The graph below and right compares Revenues and Expenses for the 2d quarter of the current year to the 2°d quarter of the prior two years,
plus the positive or negative impact to Reserves.
1.00.00
400,000
no 000
300,000
800.000
150 000
60,000
200,000
40000
150.00
100 000
000.000
50.00
0
o
156000)
00,000)
Reve"ues EC 1 Reserves
.a31r201,
'�, � 131101,
9130120141 702,195 530.534
90,958
Page 2 of 2
359,893
GENERALFUND
TAXES
LICENSES & PERMITS
INTERGVT'L REVENUE
CHARGES FOR SERVICE
FINES AND FORFEITS
MISC. REVENUE
TRANSFERSIN
FROM FUND BALANCES
GENERAL FUND REVENUE
CITY COUNCIL
CITY MANAGER
CITY CLERK
LEGAL
FINANCE/ACCOUNTING
M.I.S. DIVISION
POLICE ADMINISTRATION
POLICE PATROL
CODE ENFORCEMENT DIVISIO
POLICE INVESTIGATIONS
POLICE COMMUNICATIONS
ROADS AND DRAINAGE
STORMWATER UTILITY DIVIS
CENTRAL GARAGE
FACILITIES MAINTENANCE
PARKS/RECREATION
CEMETERY
GROWTH MANAGEMENT
NON -DEPARTMENTAL
GENERAL FUND EXPENDITURES
LOCAL OPTION GAS TAX
TAXES
INTERGVT'L REVENUE
MISC. REVENUE
FROM FUND BALANCES
LOGT FUND REVENUE
OPERATING EXPENSES
DEBT SERVICE
GRANTS AND AIDS
TRANSFERS OUT
LOCAL OPTION GAS TAX
DISCRETIONARY SALES TAX
TAXES
MISC. REVENUE
FROM FUND BALANCES
DST FUND REVENUE
CITY OF SEBASTIAN
0.00
0.00
0.00
FUND SUMMARIES
0.00%
-13.32
-85.02
QUARTER ENDING 03/31/15
-140.28
-106.00
132.34%
2011/2012 201212013 2013/2014
2014/2015
2014/2015
2014/2015
2nd QTR 2nd QTR 2nd QTR
2nd QTR
ANNUAL
PERCENT
ACTUALS ACTUALS ACTUALS
ACTUALS
BUDGET
OF BUDGET
-3,888,945.20 -4,112,452.41 -4,230,041.08 -4,557,232.56
-7,169,750.00
63.56%
-13,225.50 -18,730.50 -99,569.06
-115,870.97
-143,800.00
80.58%
-800,481.37 -840,493.20 -888,206.53
-945,796.04
-2,244,109.00
42.15%
-145,026.53 -180,827.90 -193,952.12
-166,638.76
-330,955.00
50.35%
-31,377.83 -31,447.53 -32,879.77
-34,269.75
-67,100.00
51.07%
-90,058.36 -173,966.09 -154,762.77
-147,706.01
-263,104.00
56.14%
-345,569.06 -280,000.02 -312,555.00
-357,647.04
-718,306.00
49.79%
22,836.08 24,174.72 22,349.90 22,377.66 53,222.00 42.05%
108,976.30 109,898.72 144,283.07 121,455.37 258,726.00 46.94%
165,432.29 161,816.08 145,375.43 170,360.27 349,168.00 48.79%
48,855.07 40,179.82 54,717.79 53,639.48 102,202.00 52.48%
257,340.53 261,465.75 271,974.27 248,995.46 553,751.00 44.97%
86,999.52 77,794.63 76,649.00 77,991.83 207,999.00 37.50%
322,448.58 286,099.16 308,909.18 385,285.85 761,727.00 50.58%
1,171,372.16 1,198,599.32 1,189,763.52 1,272,457.84 2,378,307.00 53.50%
80,506.90 79,858.65 83,457.76 80,891.38 177,991.00 45.45%
349,293.48 307,843.77 362,167.27 394,585.89 722,301.00 54.63%
250,547.47 222,329.03 245,460.37 242,193.30 548,591.00 44.15%
344,117.27 377,768.89 386,275.14 343,250.65 878,766.00 39.06%
443,248.68 361,840.57 425,043.09 591,735.78 1,204,290.00 49.14%
93,756.52 100,385.11 95,442.78 99,272.27 216,664.00 45.82%
118,683.74 132,336.25 93,823.66 129,831.22 316,980.00 40.96%
441,568.59 440,535.92 454,691.66 476,997.77 954,097.00 49.99%
63,078.05 59,738.88 90,655.16 88,908.78 192,515.00 46.18%
116,977.74 116,264.04 93,729.32 114,595.49 234,133.00 48.94%
446,647.65 478,222.47 474,704.81 600,918.26 1,054,474.00 56.99%
-239,701.95 -234,203.77 -230,211.92 -261,912.52 -553,152.00 47.35%
0.00
0.00
0.00
0.00
-10,050.00
0.00%
-13.32
-85.02
-2,912.61
-140.28
-106.00
132.34%
0.00
0.00
0.00
-45,385.80
-207,000.00
21.93%
-239,715.27
-234,288.79
-233,124.53
-307,438.60
-770,308.00
39.91%
98,595.10
95,818.50
77,427.92
101,802.81
320,103.00
31.80%
132,782.83
122,240.69
121,360.30
121,391.20
242,783.00
50.00%
50,000.00
0.00
0.00
136,742.10
157,000.00
87.10%
5.71 0.00 0.00
1,012,948.89 -1,067,514.98 -1,105,651.39 -1,180,341.11 -2,766,832.00 42.66%
-2,221.31 -2,254.63 -2,861.44 -2,960.16 -26,095.00 11.34%
TRANSFERS OUT
1,418,279.80
924,505.95
940,984.37
1,399,399.66
3,288-,871.00
42.55%
TO FUND BALANCES
0.00
0.00
0.00
0.00
0.00
0.00%
DISCRETIONARY SALES TAX
1,418,279.80
924,505.95
940,984.37
1,399,399.66
3,288,871.00
42.55%
RIVERFRONT REDEVELOPMENT FUND
MISC. REVENUE
-1,163.06
-300.90
-8,569.60
-18,710.00
-36,718.00
50.96%
TRANSFERS IN
-255,068.85
-266,323.21
-272,060.44
-296,420.01
-287,844.00
102.98%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-106,073.00
0.00%
RRD REVENUE
-256,231.91
-266,624.11
-280,630.04
-315,130.01
-430,635.00
73.18%
OPERATING EXPENSES
65,324.55
65,596.39
63,787.45
86,061.04
113,229.00
76.01%
CAPITAL OUTLAY
0.00
0.00
0.00
11,765.86
26,266.00
44.80%
GRANTS AND AIDS
17,000.00
0.00
0.00
15,500.00
146,140.00
10.61%
TRANSFERS OUT
32,840.96
33,353.60
30,000.00
30,150.00
145,000.00
20.79%
RRD EXPENDITURES
115,165.51
98,949.99
93,787.45
143,476.90
430,635.00
21.78%
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 03/31/15
RECREATION IMPACT FEE FUND
MISC. REVENUE
2011/2012
2012/2013
2013/2014
2014/2015
2014/2015
2014/2015
FROM FUND BALANCES
2nd QTR
2nd QTR
2nd QTR
2nd QTR
ANNUAL
PERCENT
RECREATION IMPACT FEE REVENUE
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
PARKING IN LIEU OF FUND
0.00
0.00
550.00
3,280.00
8,200.00
40.00%
MISC. REVENUE
-6,909.22
-6,924.58
-10,056.94
-11,044.10
-13,905.00
79.43%
PARKING IN LIEU OF REVENUE
-6,909.22
-6,924.58
-10,056.94
-11,044.10
-13,905.00
79.43%
CAPITAL OUTLAY
0.00
0.00
0.00
2,800.00
0.00
0.00%
TO FUND BALANCES
0.00
0.00
0.00
0.00
13,861.00
0.00%
PARKING IN LIEU OF EXPENDITURES
0.00
0.00
0.00
2,800.00
13,861.00
20.20%
RECREATION IMPACT FEE FUND
MISC. REVENUE
-27,391.89
-70,735.43
-78,943.27
-60,024.46
-250,273.00
23.98%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-6,907.00
0.00%
RECREATION IMPACT FEE REVENUE
-27,391.89
-70,735.43
-78,943.27
-60,024.46
-257,180.00
23.34%
OPERATING EXPENSES
0.00
0.00
550.00
3,280.00
8,200.00
40.00%
CAPITAL OUTLAY
0.00
5,522.91
0.00
0.00
0.00
0.00%
TRANSFERS OUT
89,754.50
100,591.06
72,271.26
5,361.37
173,707.00
3.09%
TO FUND BALANCE
0.00
0.00
0.00
0.00
75,273.00
0.00%
RECREATION IMPACT FEE
89,754.50
106,113.97
72,821.26
8,641.37
257,180.00
3.36%
STORMWATER UTILITY FUND
MISC. REVENUE
-683,596.88
-882,740.63
-876,813.04
-878,041.83
-1,002,705.00
87.57%
TRANSFERS IN
0.00
0.00
0.00
0.00
-100,000.00
0.00%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-41,531.00
0.00%
STORMWATER FUND REVENUE
-683,596.88
-882,740.63
-876,813.04
-878,041.83
-1,144,236.00
76.74%
OPERATING EXPENSES
0.00
24,443.07
24,794.39
8,074.22
40,100.00
20.14%
TRANSFERS OUT
620,337.61
469,704.00
502,861.02
451,068.00
1,104,136.00
40.85%
STORMWATER FUNE EXPENDITURES
620.337.61
494.147.07
527.655.41
459.142.22
1.144.236.00
40.13%
LAW ENFORCEMENT FORFEITURE FUND
FINES AND FORFEITS
0.00
0.00
-500.00
-700.00
-1,000.00
70.00%
MISC. REVENUE
-84.66
-84.66
-194.73
-38.58
-150.00
25.72%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
0.00
0.00%
FORFEITURE REVENUE
-84.66
-84.66
-694.73
-738.58
-1,150.00
64.22%
OPERATING EXPENSES
0.00
0.00
592.56
1,256.94
0.00
0.00%
CAPITAL OUTLAY
0.00
0.00
11,000.00
3,000.00
0.00
0.00%
TO FUND BALANCES
0.00
0.00
0.00
0.00
1,150.00
0.00%
FORFEITURE EXPENDITURES
0.00
0.00
11.592.56
4.256.94
1.150.00
370.17%
DST DEBT SERVICE FUND
MISC. REVENUE
-5,758.57
-2,541.25
-39,837.70
-308.44
-2,086.00
14.79%
TRANSFERS IN
-498,695.52
-497,310.48
-506,246.52
-512,943.48
-1,025,887.00
50.00%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-1,334.00
0.00%
DST DEBT SERVICE REVENUE
-504,454.09
-499,851.73
-546,084.22
-513,251.92
-1,029,307.00
49.86%
OPERATING EXPENSES
300.00
675.00
0.00
0.00
0.00
0.00%
DEBT SERVICE
915,138.13
925,595.63
2,013,840.20
1,029,307.00
1,029,306.50
100.00%
TO FUND BALANCES
0.00
0.00
0.00
0.00
0.00
0.00%
DST DEBT SERVICE EXPENDITURES
915,438.13
926,270.63
2,013,840.20
1,029,307.00
1,029,306.50
100.00%
STORMWATER DEBT SERVICE FUND
MISC. REVENUE
-91.54
-373.10
-39,112.79
-404.40
-165.00
245.09%
TRANSFERS IN
-219,261.48
-219,703.98
-220,860.00
-201,067.98
402,136.00
50.00%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-1,287.00
0.00%
STORMWATER DEBT SERVICE REVENUE
-219,353.02
-220,077.08
-259,972.79
-201,472.38
-403,588.00
49.92%
DEBT SERVICE
79,998.75
74,398.75
329,625.35
25,794.30
403,588.00
6.39%
STORMWATER DEBT EXPENDITURES
79.998.75
74.398.75
329.625.35
25.794.30
403.588.00
6.39%
GOLF COURSE FUND
CHARGES FOR SERVICE
MISC. REVENUE
TRANSFERIN
GOLF COURSE FUND REVENUE
ADMINISTRATION
MAINTENANCE
GOLF COURSE CARTS
GOLF COURSE FUND EXPENSES
AIRPORT FUND
CHARGES FOR SERVICE
MISC. REVENUE
AIRPORT FUND REVENUE
ADMINISTRATION
ECONOMIC DEVELOPMENT
AIRPORT FUND EXPENSES
BUILDING FUND
LICENSES & PERMITS
CHARGES FOR SERVICE
FINES AND FORFEITS
MISC. REVENUE
FROM FUND BALANCE
BUILDING FUND REVENUES
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 03/31/15
2011/2012 2012/2013 2013/2014 201412015 2014/2015 201412015
2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT
ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET
-903,171.97
-26,776.89
0.00
-839,781.15 -807,784.61 -873,414.51 1,277,200.00 -68.39%
-78,869.43 -493,408.44 -23,794.61 40,720.00 -58.43%
0.00 0.00 0.00
292,595.19 323,041.84 445,591.76 313,928.92 587,303.00 53.45%
272,403.13 285,984.79 289,452.73 282,578.33 608,401.00 46.45%
73,443.47 76,736.67 62,053.42 73,001.84 137,216.00 53.20%
638,441.79 685,763.30 797,097.91 669,509.09 1,332,920.00 50.23%
-8,152.30 -3,391.01 -5,035.65 4,672.07 -15,000.00 -31.15%
-203.875.95 -214.401.95 -221.987.63 -218.802.18 -425,185.00 51.46%
218,971.69 205,846.56 188,112.07 177,846.07 420,185.00 42.33%
0.00 742.46 12,637.80 4,699.70 20,000.00 23.50%
218,971.69 206,589.02 200,749.87 182,545.77 440,185.00 41.47%
-233,913.26 -350,863.06 -311,976.57 -319,570.14 -603,400.00 52.96%
-2,909.23
-5,964.30
-5,975.45
-5,807.94
-12,750.00
45.55%
-2,893.00
-1,870.68
-8,372.00
-4,282.86
-12,000.00
35.69%
-1,913.84
-1,194.49
-2,100.21
-2,581.26
-2,500.00
103.25%
0.00
0.00
0.00
0.00
41,962.00
0.00%
-241,629.33
-359,892.53
-328,424.23
-332,242.20
-672,612.00
49.40%
PERSONAL SERVICES
152,891.27
155,263.84
167,917.83
240,401.36
412,966.00
58.21%
OPERATING EXPENSES
44,999.81
40,996.84
42,271.37
44,059.13
93,890.00
46.93%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
18,500.00
0.00%
TRANSFERS OUT
0.00
0.00
32,554.98
70,656.00
147,256.00
47.98%
TO FUND BALANCES
0.00
0.00
0.00
0.00
0.00
0.00%
BUILDING FUND EXPENSES
197,891.08
196,260.68
242,744.18
355,116.49
672,612.00
52.80%
CITY MANAGER
CITY OF SEBASTIAN
195,757.29
198,251.34
200,829.02
454,152.00
GENERAL FUND DEPARTMENTS
PERSONAL SERVICES
107,653.61
107,743.97
QUARTER ENDING 03/31/14
118,149.16
252,108.00
46.86%
OPERATING EXPENSES
201112012 2012/2013 2013/2014
201412015
2013/2014
2013/2014
6,618.00
2nd QTR 2nd QTR 2nd QTR
2nd QTR
ANNUAL
PERCENT
2,077.95
ACTUALS ACTUALS ACTUALS
ACTUALS
BUDGET
DF BUDGET
CITY COUNCIL
109,898.72
144,283.07
121,455.37
258,726.00
PERSONAL SERVICES
11,381.01 11,369.75 11,368.86
11,387.59
22,767.00
50.02%
OPERATING EXPENSES
11,455.07 12,804.97 10,981.04
10,990.07
30,455.00
36.09%
TOTAL
22,836.08 24,174.72 22,349.90
22,377.66
53,222.00
42.05%
CITY MANAGER
192,820.37
195,757.29
198,251.34
200,829.02
454,152.00
44.22%
PERSONAL SERVICES
107,653.61
107,743.97
140,078.91
118,149.16
252,108.00
46.86%
OPERATING EXPENSES
1,322.69
2,154.75
2,126.21
3,306.21
6,618.00
49.96%
CAPITAL OUTLAY
0.00
0.00
2,077.95
0.00
0.00
0.00%
TOTAL
108,976.30
109,898.72
144,283.07
121,455.37
258,726.00
46.94%
CITY CLERK
PERSONAL SERVICES
OPERATING EXPENSES
LEGAL
FINANCE/ACCOUNTING
119,331.31 132,181.93 95,786.84 135,360.13
46,100.98 29,634.15 46,618.63 29,904.14
7.79
300,445.00 45.05%
43,627.00 68.55%
PERSONAL SERVICES
192,820.37
195,757.29
198,251.34
200,829.02
454,152.00
44.22%
OPERATING EXPENSES
64,520.16
65,708.46
72,203.06
48,166.44
99,599.00
48.36%
CAPITAL OUTLAY
0.00
0.00
1,519.87
0.00
0.00
0.00%
TOTAL
257,340.53
261,465.75
271,974.27
248,995.46
553,751.00
44.97%
M.I.S. DIVISION
PERSONAL SERVICES 56,711.99
OPERATING EXPENSES 26,109.28
54,802.50 69,957.34 55,644.98
22,992.13 6,691.66 22,346.85
0.00 0.00 0.00
140,334.00 39.65%
32,665.00 68.41%
POLICE ADMINISTRATION
PERSONAL SERVICES
268,064.72
228,370.49
243,470.48
319,948.76
636,714.00
50.25%
OPERATING EXPENSES
54,383.86
57,728.67
52,938.70
64,337.09
125,013.00
51.46%
CAPITAL OUTLAY
0.00
0.00
12,500.00
1,000.00
0.00
0.00%
TOTAL
322,448.58
286,099.16
308,909.18
385,285.85
761,727.00
50.58%
POLICE PATROL
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
CODE ENFORCEMENT DIVISION
PERSONAL SERVICES
1,066,988.63 1,084,028.33 1,080,450.64
104,383.53 110,923.99 109, 312.88
0.00 3.647.00 0.00
69,949.60 67,532.01 71,487.94
10.557.30 12.326.64 11.969.82
1,166,749.14 2,132,059.00 54.72%
103,619.70 212,844.00 48.68%
73,357.41 154,406.00 47.51%
POLICE INVESTIGATIONS
PERSONAL SERVICES 299,098.87 260,649.65 304,846.14 342,459.22 613,540.00 55.82%
OPERATING EXPENSES 48,813.66 47,194.12 57,321.13 52,126.67 108,761.00 47.93%
CAPITAL OUTLAY 1.380.95 0.00 0.00 0.00 0.00 0.00%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 03/31/14
ROADS AND DRAINAGE
PERSONAL SERVICES
OPERATING EXPENSES
STORMWATER UTILITY DIVISION
304,269.09 301,576.38 293,687.05 277,188.42 612,011.00 45.29%
39,848.18 37,613.26 62,151.49 66,062.23 131,915.00 50.08%
0.00 38.579.25 30.436.60 0.00 134.840.00 0.00%
PERSONAL SERVICES
2011/2012
201212013
2013/2014
2014/2015
2013/2014
2013/2014
OPERATING EXPENSES
2nd QTR
2nd QTR
2nd QTR
2nd QTR
ANNUAL
PERCENT
CAPITAL OUTLAY
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
POLICE COMMUNICATIONS
443,248.68
361,840.57
425,043.09
591,735.78
1,204,290.00
49.14%
PERSONAL SERVICES
246,402.01
220,518.43
241,183.27
238,205.70
536,329.00
44.41%
OPERATING EXPENSES
2,149.82
1,810.60
4,277.10
3,987.60
12,262.00
32.52%
CAPITAL OUTLAY
1,995.64
0.00
0.00
0.00
0.00
0.00%
TOTAL
250,547.47
222,329.03
245,460.37
242,193.30
548,591.00
44.15%
ROADS AND DRAINAGE
PERSONAL SERVICES
OPERATING EXPENSES
STORMWATER UTILITY DIVISION
304,269.09 301,576.38 293,687.05 277,188.42 612,011.00 45.29%
39,848.18 37,613.26 62,151.49 66,062.23 131,915.00 50.08%
0.00 38.579.25 30.436.60 0.00 134.840.00 0.00%
PERSONAL SERVICES
224,378.67
243,808.25
202,064.11
258,663.97
563,066.00
45.94%
OPERATING EXPENSES
218,870.01
118,032.32
222,978.98
305,015.91
611,268.00
49.90%
CAPITAL OUTLAY
0.00
0.00
0.00
28,055.90
29,956.00
93.66%
TOTAL
443,248.68
361,840.57
425,043.09
591,735.78
1,204,290.00
49.14%
CENTRAL GARAGE
43,188.71
42,474.10
71,444.49
75,647.35
155,468.00
48.66%
PERSONAL SERVICES
83,871.84
88,295.68
83,450.08
88,657.99
190,299.00
46.59%
OPERATING EXPENSES
8,878.93
8,160.43
11,992.70
7,828.28
23,365.00
33.50%
CAPITAL OUTLAY
1,005.75
3,929.00
0.00
2,786.00
3,000.00
92.87%
TOTAL
93,756.52
100,385.11
95,442.78
99,272.27
216,664.00
45.82%
FACILITIES MAINTENANCE
43,188.71
42,474.10
71,444.49
75,647.35
155,468.00
48.66%
PERSONAL SERVICES
74,766.70
68,472.49
58,716.33
76,783.23
169,729.00
45.24%
OPERATING EXPENSES
43,917.04
51,376.76
33,676.31
46,775.02
140,978.00
33.18%
CAPITAL OUTLAY
0.00
12,487.00
1,431.02
6,272.97
6,273.00
100.00%
TOTAL
118,683.74
132,336.25
93,823.66
129,831.22
316,980.00
40.96%
PARKS/RECREATION
43,188.71
42,474.10
71,444.49
75,647.35
155,468.00
48.66%
PERSONAL SERVICES
315,961.91
310,808.26
315,881.86
332,913.99
703,930.00
47.29%
OPERATING EXPENSES
114,927.55
110,537.34
122,697.01
130,895.50
210,351.00
62.23%
CAPITAL OUTLAY
10,679.13
19,190.32
16,112.79
13,188.28
39,816.00
33.12%
TOTAL
441,568.59
440,535.92
454,691.66
476,997.77
954,097.00
49.99%
CEMETERY
PERSONAL SERVICES
43,188.71
42,474.10
71,444.49
75,647.35
155,468.00
48.66%
OPERATING EXPENSES
11,089.35
17,264.78
19,210.67
13,261.43
37,047.00
35.80%
CAPITAL OUTLAY
8,799.99
0.00
0.00
0.00
0.00
0.00%
TOTAL
63,078.05
59,738.88
90,655.16
88,908.78
192,515.00
46.18%
GROWTH MANAGEMENT
PERSONAL SERVICES 107,567.60 107,390.63 81,434.32 95,788.66 206,118.00 46.47%
OPERATING EXPENSES 9,410.14 8,873.41 12,295.00 18,806.83 28,015.00 67.13%
TOTAL 116,977.74 116,264.04 93,729.32 114,595.49 234,133.00 48.94%
NON -DEPARTMENTAL
PERSONAL SERVICES
OPERATING EXPENSES
TRANSFERS TO OTHER
GENERAL FUND EXPENDITURES
80,716.94 60,571.27 47,582.16 67,827.59 123,890.00 54.75%
365,930.71 416,933.23 427,122.65 448,365.04 571,643.00 78.43%
0.00 717.97 0.00 84.725.63 358,941.00 23.60%
4,932,686.62 4,837,151.78 5,019,473.18 5,515,744.55 11,165,904.00 49.40%
CITY OF SEBASTIAN FLORIDA
CAPITAL PROJECT STATUS REPORT
FUND 310
GENERAL CAPITAL PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budeet
To Date
Expended
Encumbrances
Remaining
A1411
Computer Overhaul
300,000.00
225,070.07
75.02%
-
74,929.93
A1412
Diesel Fuel Tank (Closed)
32,812.62
32,812.62
100.00%
-
0.00
A1513
Police Vehicle Replacement
368,000.00
10,630.22
2.89%
264,238.46
93,131.32
A1514
Roof Repairs
75,000.00
-
0.00%
-
75,000.00
A1515
Diesel Fuel Tank Software
25,000.00
-
0.00%
-
25,000.00
A1516
Stonnwater Equipment
102,000.00
-
0.00%
101,709.00
291.00
A1517
Vac Truck
361,500.00
-
0.00%
361,502.60
(2.60)
A1518
Clear Village Software
61,762.00
25,209.00
40.82%
35,803.00
750.00
FUND 320
CAPITAL IMPROVEMENT PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budge[
To Date
Exnended
Encumbrances
Remaining
C1125
Riverview Park Irrigation Fountains (Closed)
23,707.18
23,707.18
100.00%
-
-
A1320
Fish House Improvements
512,766.00
81,323.50
15.86%
8,723.61
422,718.89
A1422
Tennis Wall
32,000.00
19,620.00
61.31%
-
12,380.00
A1424
Disc Golf @ Stormwater Park
18,000.00
-
0.00%
-
18,000.00
A1521
Community Center Parking
52,000.00
840.00
1.62%
-
51,160.00
A1522
Fishem ufs; Landing Shoreline
22,000.00
500.00
2.27%
-
21,500.00
A1523
Skate Park Rebuild
125,000.00
289.20
0.23%
-
124,710.80
A1524
Yacht Club Pier Decking
60,000.00
-
0.00%
-
60,000.00
A1525
Boat Lift (Closed)
7,975.82
7,975.82
100.00%
-
-
A1526
Veteran's Memorial
11,000.00
5,827.00
52.97%
-
5,173.00
864,449.00
140,082.70
16.20%
8,723.61
715,642.69
FUND 330
TRANSPORTATION CAPITAL PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budeet
To Date
Expended
Encumbrances
Remaining
C1132 _
Gateway Enhancement
25,000.00
5,321.49
21.29%
17,550.00
2,128.51
A1231
Presidential Streets
971,021.40
932,365.33
96.02%
3,000.00
35,656.07
A1433
Street Repaving
104,116.80
104,116.80
100.00%
-
-
A1434
Tulip Drive
423,977.00
20,000.00
4.72%
-
403,977.00
A1531
Police Station Parking
52,000.00
-
0.00%
-
52,000.00
A1532
Cav Corp Parking
2,000.00
2,350.00
117.50%
-
(350.00)
A1533
Pedestrian Bridges (Closed)
32,139.83
32,139.83
100.00%
-
-
A1534
Fleming Street Paving
327,023.00
272.30
0.08%
-
326,750.70
A1535
Coolidge Street Paving (Closed)
480,670.60
480,670.60
100.00%
-
-
A1536
Street Paving
157,000.00
52,821.90
33.64%
-
104,178.10
A1537
Riverview Park Sidewalks
35,000.00
-
0.00%
-
35,000.00
A1538
Highway Beautification
100,000.00
9,082.00
9.08%
4,893.00
86,025.00
2,709,948.63
1,639,140.25
60.49%
25,443.00
1,045,365.38
FUND363
STORMWATER IMPROVEMENT FUND
Project
Project
Expenditures
Percent
Funds
Number
Description
Budge[
To Date
Expended
Encumbrances
Remaining
A1461
Quarter Round (Closed)
495,003.01
495,003.01
100.00%
-
-
A1561
Quarter Round (Closed)
211,509.80
211,509.80
100.00%
-
-
A1562
Indian River Lagoon
100,000.00
-
0.00%
-
100,000.00
806,512.81
706,512.81
2.00
-
100,000.00
FUND 455
AIRPORT PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Descriotion
Budget
To Date
Expended
Encumbrances
Remaining
A1351
Main Street Access Road
1,641,163.00
207,896.03
12.67%
739,263.35
694,003.62
A1451
AP Hangar
1,525,000.00
110,376.47
7.24%
134,492.34
1,280,131.19
3,166,163.00
318,272.50
0.20
873,755.69
1,974,134.81
QUARTERLY INVESTMENT REPORT
FOR THE QUARTER ENDED
MARCH 31, 2015
As of March 31, 2015, the total of the City's cash and investments were $12,883,761.74. Of this, $9,287,710.58 was held in an
interest bearing checking account at Seacoast National Bank and $3,596,051.16 was invested with the State Board of
Administration. The City did not purchase any new securities during the quarter and does not currently hold any investments in
government securities. At this time, the obtainable yields for maturities less than three years are still less than the yield received
on our checking account, which is .30% over the rate for 13 week Treasury Bills. The State Board rate has been in a range of
about .16%.
SEACOAST NATIONAL BANK
Per Audited Financial Statements
STATEBOARD OFADMINIS RATION(SBA)
CURRENT
Initial Assignment of FY2012-13 Surplus
CASHBALANCEALLOCATION
CURRENT
BALANCE
PP
B`n'STMENT ALLOCATION
BALANCE
PFRCEIVT
General Fund
$ 4,614,953.19
49.69%
General Fund
$ 1,574,614.67
43.79%
Local Option Gas Tax Fund
104,210.76
1.12%
Local Option Gas TaxFund
-
0.00%
Discretionary Sales Tax Fund
1,386,373.41
14.93%
Discretionary Saks TaxFund
841,490.69
23.40%
Riverfront Redevelopment Fund
455,420.38
4.90%
Riverboat Redevelopment Fund
96,138.19
2.67%
Parking In-Lieu-OfFund
-
0.001%
Parking In-Lieu-OfFund
37,573.03
1.040/6
Recreation Impact Fee Fund
630,323.50
6.799/6
Recreation Impact Fee Fund
16,551.08
0.46%
Stomrwater Utility Fund
463,677.80
4.99%
Stommwater Utility Fund
-
0.00%
Law Enforcement Forfeiture Fund
2,172.38
0.02%
Law Enforcement Forfeiture Fund
40,682.82
1,13%
Discretionary Sales Tax Debt Service Fund
708.97
0.01%
Discretionary Sales Tax Debt Service Fund
-
0.00%
Stomrwa[er Series 2003 Debt Service Fund
343,745.48
3.70%
Stormwater Series 2003 Debt Service Fund
-
0.00%
Capital Projects Fund
-
0.00%
Capital Projects Fund
-
000%
Capital Improvements Fund
(29,288.08)
-0.32%
Capital Improvements Fund
-
0.00%
Transportation Fund
(161,933.44)
-1.74%
Transportation Fund
-
0.00%
Stormwater Projects Fund
-
0.00%
StomnvaterPmiects Fund
-
0.00%
Golf Course Fund
94,340.50
1.02%
Golf Course Fund
-
0.005%
Golf Course Projects Fund
-
0.00%
GolfCourse Projects Fund
138,729.77
3.86%
Airport Fund
69,276.35
0.75%
Airport Fund
-
0.00%
Airport Projects Fund
25,040.00
0.27%
Airport Projects Fund -
-
0.00%
Building Department Fund
657,762.59
7.08%
Building Department Fund
373,681.22
10.39%
Cemetery Trust Fund
618,996.79
6.66%
Cemetery Trust Fund
256,589.69
7.14%
Performance Deposits Fund
11,930.00
0.13%
Performance Deposits Fund
220,000.00
6.12%
Total Bank Balance
$ 91287,710.58
100.00%
Total SBA Balance
$ 3,596,051.16
100.00%
REPORT ON GENERAL FUND CASH RESERVES
FOR THE QUARTER ENDED
MARCH 31, 2015
General Fund Cash Reserves are maintained to minimize the impact of unforeseen or emergency events, such as natural disasters,
significant revenue shortfalls or unanticipated expenditures on the City's operations. City policies require reserves greater than or
equal to thirty percent of the annual General Fund total expenditures budget, less debt service, interfund transfers and capital
expenditures. However, should there be an event that caused City-wide damages of 30%, it is preferable to maintain a reserve
balance of about $5 million dollars. A portion of this balance has been set aside from surpluses added since FY2012-13 for
funding unanticipated repairs and replacements.
Unassiened Reserves
09/30/13
Per Audited Financial Statements
$5,065,242
Initial Assignment of FY2012-13 Surplus
Changes to Assigned Reserves
19,789
09/30/14
Surplus for FY2013-14
263,874
09/30/14
Per Audited Financial Statements
$5,348,905
-28,056
Less Equipment and Facilities
09/18/14
Replace Police Authentication System
Repair and Replacement Reserve
264,058
09/30/14
Balance
$5,084,847
Pending
Seawall Engineering Assessment
-50,000
$5,034,847
Equipment and Facilities Repair and Replacement Reserve
Balances
09/30/13
Initial Assignment of FY2012-13 Surplus
$467,286
$467,286
06/30/14
Replace 3 Mowers & Dump Truck
-96,915
370,371
09/10/14
Replace Excavator
-28,056
342,315
09/18/14
Replace Police Authentication System
4,343
337,972
09/30/14
Assignment of FY2013-14 Surplus
+263,874
601,846
10/06/14
Repairs for Sinkhole at Rolling Hill Ditch
-18,554
583,292
10/10/14
Repairs to Pedestrian Bridge
-30,215
553,077
11/07/14
Ditch Work—Barber, Caravan & Crowberry
-9,598
543,479
12/10/14
Replace Bucket Track
-94,641
448,838
Pending
Share of Building Department Software
-19,800
429,038
Pending
Pipe Repair — Coolidge/Indian River Drive
-14,980
414,058
Cr of
SEBASTKN
HOME OF PELICAN ISLAND
To: Mayor and City Council
Thru: Joe Griffin, City Manager
From: Kenneth W. Killgore, Administrative Services Director
Date: June 2, 2015
Re: 2nd Quarter Accomplishments Fiscal Year 2015
Enclosed please find the 2°d Quarter Accomplishments for City Departments as assembled and edited by the
Administrative Services Department for the three months ended March 31, 2015.
CITY CLERK
Legislative Support Matters
• City Clerk prepared, scanned agenda packets, attended and recorded minutes for 6 Regular City Council meetings.
• Completed follow up of approved Council matters — letters, emails, scanning to LF, indexing, certifying:
• 5 resolutions adopted by Council
• 5 ordinances adopted by Council
• Recorded one document with Clerk of Court
• 8 proclamations prepared for presentation by Mayor
• Placed six display ads in Press Journal
• Provided monthly City calendars and revisions to Council, city staff and press
• Coordinated attendance of clergy for Council meeting invocations
• Managed Council emails for retention and scanned and forwarded incoming mail to Council
• Registered Mayor for Level III FLC EIMO
• Set up council members for required Ethics Training
• Prepared travel reimbursement for two council members
Records Management Program
• Responded to 45 public records requests.
• 21 boxes of records that reached retention or were scanned & 20 bags of duplicate and OSA records destroyed.
• Scanned to Laserfiche 11 sets of minutes, 18 agenda packets, 5 Resolutions, 5 Ordinances, 7 contracts/updates, 107
cemetery documents, 2 budget/CAFR documents, 0 deeds, 9 election documents, 2 personnel files, old SOP, CRA
annual report, four vehicle documents, and 19 Capital Project documents/files.
• AV Tech Haun scanned three boxes of GDC and AV files into LF during office hours.
Election Matters
• All PAC M12, Ml, and M2 and one TR campaign reports timely submitted.
• Prepared and posted on City Website updated 2015 election information and candidate packet in PDF.
• Provided all candidate documents to Press as requested.
City Board Matters
• Noticed vacancies, prepared three board appointment transmittals for Council, notified and provided info to appointee,
updated Board Handbook and distributed pages and posted on O:drive.
• Prepared one certificate of appreciation for outgoing member.
• City Clerk attended and recorded 0 Board of Adjustment meeting.
• City Clerk attended and recorded one CRA meeting.
• Deputy City Clerk prepared agenda, attended and recorded one Veterans Advisory Board meeting.
• Deputy Clerk prepared agenda, attended and recorded three Natural Resources Board meeting.
• Deputy Clerk attended and recorded one Budget Review Advisory Board meeting.
• Published all scanned City board packets to City website and Laserfiche and provided to press and council.
• Removed Fapade, Sign & Landscape Grant Review Committee reference from Board Handbook.
Audio -Visual, Website and Other E Records Matters
• Work orders submitted for AV and website updates/additions closed: Electronic Records -7; Hardware -5; Meeting
Request -1; Publication -27; Network -1; Order -1: Software -24; Training -2; Website/COS-TV/PP. Total —187.
• ERIM assisted MIS as needed.
• ERIM and AV Spec Sinno filmed Art and Music Festival, Pelican Island Wildlife Festival and Police Chief Interviews
for broadcast on CH 25.
• ERIM worked with Vero Home Audio and Acoustimac to receive quotes on Chambers acoustics solutions — on-going.
• ERIM supervised or attended with AV Spec/Techs for live broadcast or recording 21 City meetings.
Cemetery Matters
• Certificates of Interment Rights issued for 13 locations for a total of $18,600.
• Scanned all cemetery records as sold or amended for permanent retention (see Records Management).
• Entered into Pontem database all burials and lots/niches sold.
Community/Staff Matters
• Responded to/or forwarded 192 public inquiry e-mails to the General City of Sebastian e-mail address CITYSEB and 9
phone messages from front desk and forwarded to appropriate departments for response.
• ERIM volunteered for after school Computer training for Sebastian River Middle School.
• Coordinated Use of Chambers for Economic Development Positioning Analysis workshop.
• Swore in one new police officer.
• Provided presentation of Laserfiche System to IRC clerk of court staff in February.
• Provided information to IRC Sheriffs citizen academy tour in clerk's office re: records in February.
Personnel/Educational Matters
• Deputy Clerk attended Advisory Board and Committee Effectiveness Webinar February 12s'.
ADMINISTRATIVE SERVICES
• Prepared IS0 Quarter 2015 Budget Amendment and made presentation to Budget Committee and City Council.
• Distributed instructions for submitting Capital Improvement Program request to Administrative Services.
• Worked with Auditors to complete the FY2014 audit and preparation of financial statements
• Submitted FY2014 Comprehensive Annual Financial Report to the Government Finance Officers Association
Awards Program
• Submitted Annual Police Pension Report to the State.
• Developed budget calendar for events that will keep preparation of the FY2016 budget on schedule.
• Handled normal processing of payroll, accounts payable and cashiering.
• Coordinated the quarterly employee investment meetings with the ICMA representative.
• Monitored and completed required grant paperwork on Airport and other grants.
• Monitored and approved payments on major contracts.
• Reviewed City Manager applications and prepared contract for the City Manager.
• Recruited, interviewed and hired new employees and replacements for other vacant positions.
POLICE DEPARTMENT
Administration
• Arrest Reports (Juveniles)....................................................................... 9
• Arrests Reports(Adults)......................................................................... 80
• Accident Reports/Driver Exchanges processed, dispersed/entered into CAPERS...... 98
• Traffic Citations processed and entered into CAPERS ...................................... 204
• Parking Citations processed, followed up and entered into CAPERS ..................... 9
• Warning Citations processed, followed up and entered into CAPERS .................. 518
• Subpoenas signed, processed and distributed .................................................. 196
• Public Records Request.......................................................................... 162
• Continued review of agency policies as per accreditation standards.
• Conducted 1 onsite assessment for Commission for Florida Law Enforcement Accreditation.
• Administration attended 6 Council meetings.
• Attended over 65 Law Enforcement related meetings and 13 public meetings and/or speaking engagements.
• Attended over 40 hours of training.
• Completed 2014 Citizen's Academy with 22 graduates.
Volunteers
• The Community Service Volunteers worked a total of 2,455 hours during this quarter.
• 64 bank deposit details were made. This service is done for City Hall saving time for the employees by not
having to leave their assigned duties.
• 0 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc.
• 150 house watches/close patrols were completed.
• 36 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc.
• 232 business checks were made. These business checks are done and help the patrol officers keep an eye on the
business community which cuts down on crime.
• 130 area checks of banks were made. Visual marked units around banks at various times helps to deter crime.
• 62 Airport checks were made. Again the visibility helps to deter crime.
• 49 special details were assigned.
• 3 miscellaneous assist for law enforcement personnel.
• 108 paper runs i.e.: State Attorneys Office, Sheriffs Office, etc. The volunteers pick up and deliver packages
such as council packages, State Attorney packets and what ever other items are needed.
• Assisted with traffic control on 4 traffic crash scenes.
• 0 warnings for handicapped parking tickets issued and 0 warnings for other parking issued.
• 25 citizen contacts.
• 430 Miscellaneous jobs.
• 37 hours of Funeral Escorts were done.
School Resource Officer
• Arranged an art display from students in the North County Schools at the Fine Arts Festival to show the
community the Police Departments involvements with our students and community.
• Conducted a police service for an ongoing noise complaint.
• Assisted "Smoke Free Indian River county" with identifying what tobacco products are displayed in local stores
and if they are in reaching distance of minors.
• Have planned and facilitated 10 classes for the D.A.R.E. program and 10 classes for the G.R.E.A.T. program.
• Prepared for graduation events for D.A.R.E. and G.R.E.A.T. that would take place in April (Certificates,
reading essays, working with Publix on providing refreshments).
• Prepared for a cleanup event at Riverview Park to be done in April for Sebastian Charter Junior High in
conjunction with Keep Indian River Beautiful (Make contact with K.I.R.B. and organize with the school).
• Assisted road patrol duties to handle calls for services, accidents and covering shift shortages.
• Worked with Indian River County Sheriff s Office on programs, such as Eddie Eagle with Deputy Barker.
• Assisted Officer Marcinik with events that he planned in the community.
• Assisted the Police Volunteers with 2 funeral escorts.
• Conducted numerous area checks each week a t the three schools in Sebastian's jurisdiction.
• Has assisted with crossing guard duties when there was no crossing guard available.
• Provided police service to the students and parents of Pelican Island Elementary by maintaining the flow of the
intersection of Barber Street and Schumann Drive before and after school.
• Showed support to the students of Sebastian Elementary with their Walk to School event on the fust
Wednesday of each month.
Road Patrol and Special Operations
• Officers were dispatched to 3,049 calls for service, and self -initiated 5,550 events.
• 80 adult and 9 juvenile arrests were made.
• Officers issued 204 citations, 9 parking citations, and 518 written warnings.
• Officers completed 616 offense reports and 98 crash reports.
Citations Warnings Incidents Arrests
• Traffic Homicides (0)
• Boat Ofc (ID 447) Assigned to shift coverage.
• K-9 Ofc's 70 125 29 21
• TOTALS 70 125 29 21
• K-9 Arrest (Misdemeanors) 4
• K-9 Arrest (Felonies) 2
• K-9 Training hours 560
• K-9 Demonstrations 6
• K-9 Narcotic Searches 22
Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city
in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their
skills by attending mandatory and advanced training throughout the year.
Community Policin¢
• Attended approximately 36 business contacts/meetings. These locations include numerous financial institutions,
Chamber of Commerce, Multi -Agency committee meeting, Civic Group meetings and other local businesses &
committees.
• Officer Marcinik distributed approximately 4 bike helmets to bike riding school children, in an ongoing effort
for safe bicycling and compliance with Florida law.
• Assisted road patrol duties to handle calls for service and covering shift shortages and reports.
• Officer Marcinik conducted approximately 2 hours of car seat inspection & education to the public.
• Officer Marcinik also had approximately 12 hours of community problem solving/intervention. This activity is
responding to various neighborhood issues and helping with crime prevention and reduce redundant calls for
service.
• Officer Marcinik had 80 hours of Recruiting. This includes phone calls, e-mails, walk-in inquiries and agency
tours for interested candidates.
• Officer Marcinik conducted 2 child I.D. programs, which provided families and guardians with child I.D.s.
• Officer Marcinik has approximately 20 hours working with DCF regarding adults and children investigations
and evaluations for services and the Department's RUCK automated calling program to assist seniors that are
home bound and/or alone.
• Officer Marcinik has completed 40 hours of training for the recertification in Computer Voice Stress Analysis
(CVSA) and conducted 3 exams to include background and criminal investigations.
• Officer Marcinik has performed 20 hours of training/supervision for Crossing Guards, Community Service
Volunteers and Crime Prevention Awareness.
• Officer Marcinik has provided 4 tours to promote good citizenry and safety/crime prevention efforts to various
student and scout groups.
• Officer Marcinik has numerous hours invested in the planning, facilitating and participation with numerous
events to include the City of Sebastian's Police Department Citizens Academy, National Peace Officer
Memorial Week, CTST meetings, S.A.F.E. Program, Funeral Escorts and Law Enforcement Special Olympics
Torch Run.
Investieations
January
February
March
Active Cases 68
76
83
Cases Assigned 31
14
29
Cases Closed 19
8
11
Cases Inactive 9
7
7
Arrest 3
0
4
# of Warrants Obtained 11
4
5
Reports/Supplement 42
23
24
Communications Division
• 11,572 calls entered into C.A.D. (IMC) of that:
• 4,175 were dispatched calls for service.
• 1,791 were Code Enforcement Initiated
calls.
• 4,927 were Officer Initiated calls.
• 530 were Volunteer Initiated calls.
• 149 were duplicated and/or miscellaneous information calls.
• Total 911 calls received 2,572 of that the breakdown of the lines are as follows:
• Wireless 911 calls —1,714 (cell phones)
• Wire -line 911 calls — 607 (residential and/or business land lines)
• VOIP 911 calls — 208
• 324 of the calls were transferred to other agencies.
• 251 were 911 hang-ups.
• Total Admin Lines calls:
• Incoming 5,551
• Outgoing 2,485
• Transferred 991
• Training attended:
• 1 FDLE Regional Workgroup meeting.
• 2 Supervisor training regarding employment law.
• 1 Dispatcher attended 40 hours CIT training.
• 1 Dispatcher completed the online State Certification class.
• 10 Dispatchers attended CAD training for CAPERS CAD System.
• 9 dispatchers completed Police Legal Science monthly training.
• 9 Dispatchers completed APCO monthly training articles.
• Radio and playback repaired.
• Telephone and computer repairs.
• Started using a new CAD system.
• Received CritiCall Software.
During this quarter as in all quarters, we assisted the Citizens with house watch requests and cancellation services,
citation sign off's, information, phone numbers and other services by contacting other Agencies and/or Departments for
them. We take and dispatch all non -emergency and emergency phone calls, as well as requests for Law Enforcement,
Code Enforcement and Volunteer services. We assist the Officers, Detectives, Code Enforcement and Volunteers with
placing phone calls to citizens, parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office,
key holders and any other agency requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC
and other Law Enforcement Agencies regarding cases our agency is working. Communications helps officers to search
for information, phone numbers, referring them to the proper agency, etc. Communications also assist other agencies
with information and/or request they may have.
Alarm Assessments
• $540.00 in alarm permits (new and renew)
• $425.00 in false alarms fines
• 181 alarm responses by officers, 92 of these were false.
• 34 New permits issued.
Code Enforcement Division
Of the 1,830 code calls for the quarter the following is a breakdown of some specific calls made:
• Issued 409 written warnings. This range from grass and weeds too high, trailers parked in front of the property
line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc.
• 105 property inspections for title companies and 71 sign violations.
• 490 Code Services.
• 640 re -inspections, 50 violations were not complied with, 211 were posted for abatement, 59 abated by vendors.
• 321 violations complied.
• 57 Liens filed, 30 liens released.
• 217 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots,
etc. in an attempt to gain compliance.
• There were no calls for water violation during the fust quarter.
PUBLIC WORKS DEPARTMENT
Roads and Maintenance Division
Our Roads and Maintenance Division accomplished the following for the second quarter of this fiscal year:
• Asphalt Patch- Road Crossings
• 6- crossings 8 %2 tons material.
Retention Basins
• Schumann Area — 4 total
• Stonecrop — weed eat and clean fence line
• Stormwater park — weed eat ditch line, and fence line, and around benches. Open Areas mowed on a regular
basis
• V4 round Project
• Formed and poured all remaining headwalls at pipe ends
• Long Arm Mowing — unit 1 with all machines
• Citizen Request Complaints
• Misc Trimming for visability
• Monitored mowing contractor
• Monitored % round cleaning contractor
Sign Shop
• Sign Fabrication 297
• Regulatory signs 31
• Warning Signs 11
• Guide signs 10
• Specialty Signs 22
• Temp Signs 11
• Pavement Markings Paint — 200 feet
• Decals 245
• Potholes 160
• Straightening Maintenance — 30 hours
• General Duties 64 hours. This includes Pricing, Studies and research, Graffitti, general inspections.
• MOT 18 hours
• Traffic Studies/Counts — 7-14 hours
• Barricade assembly light brackets — 24
• Stencils — 0
• Event MOT — 6 hours
• Graffitti — 2 hours
• School Beacon Maint — 2 hours (The PD has taken over most of these duties, however, due to recent circumstances I
will be assisting more often.
Parks and Recreation Division
• Installed new mulch and sod on U.S. 1 medians
• Repaired irrigation valves on U.S.1 medians.
• Fertilized all turf areas on all City Properties and medians on U.S. 1 & Schumann Dr.
• Zone tested all irrigation systems in the City.
• Installed new volleyball nets at Riverview Park
• Set up and maintained Riverview Park for Fine Art & Music Festival, 4 Concerts in the Park, 5 Craft Shows, 4 Art
Shows, 5K Run and the Pelican Island Wildlife Festival.
• Delivered, set up and closed stage for ELC and Church event in Vero Beach.
• Delivered bleachers to S.R.H.S. ROTC.
• Directed Easter Egg Hunt and set up for Sunrise Service at east Riverview Park.
• Replaced 2 tennis nets, 1 net post and repaired lighting at Schumann Park
• Installed new fence around playground at Easy Street Park
• Replaced 2 feature valves at Splash Pad.
• Repaired playground at Hardee Park and Easy St. Park
• Set up for 4 Chaplains Ceremony at Veterans Memorial.
• Treated for ants and repaired playground at George St. Park.
• Fertilized all athletic fields.
• Prepared baseball fields for new season at B.S.S.C.
• Repaired Score Boards at B.S.S.C.
• Cut back vegetation along Indian River Drive
• Trimmed back shrubs for new gas line at Crabby Bill's
• Installed new picnic tables and benches at Riverview Park
• Repaired fence and installed sod at Bark Park.
• Installed new soccer goals on multi-purpose field at B.S.S.C.
• Installed new irrigation controller at Friendship Park
• Repaired playgrounds at B.S.S.C.
• Continued regular maintenance.
Cemetery Division
The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging. Made necessary
irrigation repairs, marked out grave sites, handled burials, etc.
City Garage Division
The Fleet Management staff Completed 220 repair work orders, 27 preventative maintenance services, 23 service calls and 5
road trips to pick up repair parts.
In addition to in-house vehicle/equipment work orders, 15 vehicle and equipment repairs were scheduled and completed by
outside vendors.
Purchased the following vehicles and equipment:
• Speed trailer for Police Department
• 2 Ford 4x4 F-250 for SW Division
• Nissan Pick-up for Building Department
• 3 Caprice for Police Department patrol
• Ford (4x4) F-250 for Code Enforcement
• Ford (4x2) F-250 for Parks Department
• Arrow board — for Parks Division
• Tahoe (K-9) unit for Police Patrol Dept.
• Ford F-550 Dump Truck for SW Division
• Chevrolet (4x4) Crime Scene Unit for Police Dept.
• Chevrolet Equinox for PW Department
Took Delivery of the following units:
• Enclosed Trailer for Parks Division
• Open Trailer for Parks Division
• Speed Trailer for Police Department
• Open Trailer for PW. Department
Completed the prep (lights, rack, graphics, etc) on the following Units:
• Enclosed Trailer for parks Division
• Open Trailer for Parks Division
• Speed Trailer for Police Department
• MOT — Trailers for Special Events (Waiting for 10 road closed signs
Completed the Sale of Equipment: 18 Equipment/Items with Gov. Deals - $34, 137.22 — Total for the year $61, 710.33
Fuel Cost as of April 3rd, 2015 is as follows:
• $2.25 per gallon of gasoline decrease of 18% over the past 90 days
• $2.74 per gallon of diesel fuel decrease of 14% over the past 90 days
Building Maintenance Division
The Building Maintenance Division completed the follow:
• Conducted quarterly fire sprinkler tests, Conduct annual fire alarm testing
• Replace (2) refrigerators City Hall
• Replace locks on Human resources doors, trouble shoot mag locks in City Hallway between Building Dept. and
Human Resources.
• Prepare and paint class rooms in Old School house and repair or replace all lighting
• Trouble shoot fire alarm and replace smoke detectors in Old School House.
• A/C quarterly inspection City Hall and Police Dept..
• A/C repairs, Art Center, Lopresti Hanger, Eagel's Nest
• Replace Window Eagles Nest.
• Install new ice maker at Fisherman's landing.
• Roof repairs Fisherman's Landing
• Shampoo carpets Police Department and City Hall.
• Continue monitoring of contracts with pest control, A/C, elevators, fire sprinklers and fire alarm monitoring.
• Continued monthly preventative maintenance schedule on lift stations, A/C filters, gates, etc.
• Continued daily maintenance, cleaning and repair of all public work facilities.
Stormwater Division
• 1/4 round installed by City- 1, 054 LF
• Driveways Replaced - 9
• Road Crossings -14
• Catch Basins installed - 7
• Pipe Installed - 2, 055 LF
• Long Arm Mowing - Units 1-2-3
• Rear Dtich excavation - unit 6 - complete
• Side Ditches piped - 4
• Vac Truck:
o Driveway Culverts - 8
o Road Crossings - 6
o Baffle Boxes - 5 Indian River Drive
o Debris Collected - 12 CY
• Numerous complaints handled
• '/< Round cleaning - 2°d round
• Ditch mowing - 2°d round
• R.O.W. on all roadways - monthly
GOLF COURSE
14-15 13-14 Difference+/ -
Total Revenue $542,306 $493,562 +48,744
YTD Tot. Rev. $913,362 $839,578 +73,874
Total Rounds 16,964 15,420 +1,544
YTD Tot. Rds. 29,503 26,760 +2,746
Green Fee $230,819 $207,723 +$23,096
Cart Fee $256,921 $237,221 +$19,700
Annual Member $0 $0 $0
Ann. Mem. YTD $67,782 $61,268 +$6,514
USGAHdcp. $560 $680 -$120
Disct. Card $7,513 $5,773 +$1,740
Driving Range $17,308 $15,894 +$1,414
Club Rental $849 $1,009 -$160
Club Storage $27 $126 -$99
Golf Shop Retail $17,829 $15,520 +$2,309
PGA Pro Lesson $1,863 $1,222 +$641
Restaurant Rent $8,615 $7,661 +$954
Comments - Modest increases in total revenue, rounds, cart fees, driving range, pro lessons, rents & golf shop
sales. Good customer traffic, several coupons and other specials helped increase golf round numbers.
• Charity, Corporate and special Golf Tournaments for 2°d quarter (14-15) included New Year's Day Open (120
players), Solid Rocket Booster Golf League (74 players), St. Sebastian Church Tournament (50 players), Sebastian
Women's Golf Association Invitational (92 players), 4s' Annual Michael Nichols Memorial Golf Tournament (144
players), Sebastian Elks Lodge Golf Tournament (100 players) & Sebastian Rotary Golf Tournament (81 players).
• Charity, Corporate and Special Golf Tournaments scheduled for 3°d quarter (14-15) include Sebastian Friendship
Community Church Golf Tournament, Sebastian Chamber of Commerce Golf Tournament, Sebastian River High
School Touchdown Booster Club Golf Tournament and Brevard Rugby Golf Tournament.
• Conducted several free Junior Golf Clinics in conjunction with the Indian River Golf Foundation. Junior clinics
also scheduled throughout school -year, highlighting elementary and middle -school juniors, with Sebastian River
High School Golf Team members assisting and serving as role -models.
• Continue meetings regarding golf course improvements, mainly focusing on irrigation system, as well as eventual
green and tee rebuilding projects. Also conducting a monthly Golf Committee Meeting, which basically entails
sharing ideas and suggestions.
• All weekly leagues showing good golf rounds, especially the golf course's largest league, The Thomas
Wojciechowski " Wojo" Monday League.
One of the premiere charity events of the year, The 4" Annual Michael Nichols Memorial Golf Tournament, raised
$6,300, with a full field of 144 players participating. The monies raised were split between two charities, The Alex
P. Nichols Trust Fund and the Indian River County American Cancer Society.
After a long absence due to lack of participation, The Sebastian Women's Golf Association brought back the
Women's Invitational Golf Tournament. The event was a huge success, all players who participated from other area
golf courses indicated they would return to participate next year, a total of 92 players competed in the one -day event.
AIRPORT
• Working on Main Street access road Improvements Project.
• On-going Stormwater maintenance.
Economic Development
• Partnered w/Sebastian Chamber on print advertising campaign.
• Budgeted for $20,000 in FY2015 to be spent on economic development.
BUILDING DEPARTMENT
• In the second quarter of this fiscal year, a total of 23 new single-family homes were issued building permits.
This number is 13 less than what was reported in the first quarter of this fiscal year. There has been some recent
turn over in management for KB Homes at Sebastian River Landings that has contributed to the reduction in
new homes coming in for permits. Other permits of significance include 5 new manufactured homes, 1 new
commercial building for the Watercrest Sebastian ALF which is a multi-million dollar project, 0 commercial
additions, 7 commercial alterations, 3 commercial build outs, 13 residential additions and 18 residential
alterations. In all, 800 building permits were issued in the second quarter. This is approximately the same
amount of permits issued in the first quarter of this fiscal year.
• Total number of inspections for the first quarter was 2730 for an average of 45 inspections per working day.
The number of inspections has essentially remained the same as the first quarter of this fiscal year.
• The number of Certificates of Occupancy issued for the first quarter included 45 new single family residences, 1
new manufactured home, 6 commercial certificates of occupancy and 2 commercial certificates of completion.
• The following lists the Business Tax Receipt activity for the first quarter: New Businesses -29, Renewals -19,
Transfers -7, Duplicates -1, Home Based Businesses -20, Commercial Businesses -16, Insurance Companies -0,
and Solicitor Permits -31. In addition, there have been 77 requests from lien/title companies for permit records
on properties within the city.
• The Building Department obtained the approval from City Council to enter into a contract with Clear Village,
Inc. to provide a computer program that will greatly enhance the Building Department capabilities. The
program will provide on-line permitting, real time inspection results, enhanced electronic scheduling and
inspection progress tracking. It will also include capabilities for on-line business tax application submittals and
renewals. And an on-line citizen request portal to report issues involving public works. These enhancements
will better serve our customers and the citizens of Sebastian. The implementation of the software and work
flows is going well. It is expected that the program will go live in increments starting in May of 2015.
• In the fust quarter of this fiscal year, a total of 32 new single-family homes were issued building permits. This
is 13 houses less than what was reported in the fourth quarter of last fiscal year, but it is still a good number of
homes being built each month. Other permits of significance include 6 new manufactured homes, 1 new
commercial building, 0 commercial additions, 5 commercial alterations, 3 commercial build outs, 6 residential
additions and 12 residential alterations. In all, 809 building permits were issued in the first quarter. This is 9%
decrease in permitting activity as compared to the fourth quarter of last fiscal year.
• Total number of inspections for the first quarter was 2779 for an average of 48 inspections per working day.
The number of inspections has increased slightly from the fourth quarter of last fiscal year.
• The number of Certificates of Occupancy issued for the fust quarter included 55 new single family residences, 3
commercial certificates of occupancy and lcommercial certificates of completion.
• The following lists the Business Tax Receipt activity for the first quarter: New Businesses -49, Renewals -142,
Transfers -3, Duplicates -1, Home Based Businesses -26, Commercial Businesses -19, Insurance Companies -4,
and Solicitor Permits -6. In addition, there have been 59 requests from lien/title companies for permit records on
properties within the city. Business Tax renewals are pretty much over and things are back to normal.
• The Building Department has begun to look at computer software possibilities to enhance our ability to better
serve our customers. We are also working on creating an ordinance that better addresses solicitation rules,
regulations and permitting.
• This department also actively follows up on complaints from citizens regarding contractual issues with licensed
contractors, unpermitted work and unsafe structures. We also continue to pursue enforcement action when
necessary to stop unlicensed contractor activity.