HomeMy WebLinkAbout08262014BAC MinutesCITIZENS BUDGET REVIEW ADVISORY COMMITTEE
MINUTES
6:00 P.M. TUESDAY — AUGUST 26, 2014
CITY HALL
1225 MAIN STREET
SEBASTIAN, FLORIDA
Chairman Herlihy called the Citizens Budget Review Advisory Committee meeting to
order at 6:10 p.m. There was no quorum therefore the meeting continued as a
workshop.
2. The Pledge of Allegiance was recited.
3. Roll Call
Present:
Ed Herlihy
Bruce Hoffman
Gary O'Hara
Absent:
Bill Flaherty (excused)
Tim Slaven (excused)
Dionna Farmer
Christine Vicars
Also present:
Ken Killgore, Finance Director
Jeanette Williams, Recording Secretary
4. Approval of Minutes:
A. Meeting of August 4, 2014
To be carried forward to next meeting.
5. Review of the Third Quarter Financial Report for FY 2014 by Ken Killoore Finance
Director and Approval to Submit to City Council
The Finance Director asked the Board to consider the resolution with only the City
Manager authorized and previously approved Council budget changes. He planned to
include three additional items but staff felt those items required further vetting by the City
Council and the Community Redevelopment Agency (CRA).
He said the revenues and expenditures of all the funds are in line with what staff
estimated and capital improvement projects are moving along. The Finance Director
said on the capital improvement fund status report he did his best to show when capital
project funds are de -allocated, then used for other applications.
Citizens Budget Review Advisory Board
August 26, 2014
Page Two
He continued to explain the debt service funds, notes from the bank are on schedule; the
source of repayment for the Golf Course equipment and carts are their incoming
revenues; no issues to report in the Airport or Building funds; investment reports indicate
$12M in the bank; the balance of the report consisted of the department
accomplishments.
He said he planned to present the budget amendment to City Council the following night
without the three additional projects.
He explained his statement, "The Golf Cart and Golf Equipment Bank Loans have been
omitted from the Revenues and Expended Totals," indicated the principal payment
comes off the liability but staff books it to an expenditure account to give a clearer view.
He said the City did receive and deposited the Chapter 185 funds into the police pension
trust account.
There were no objections to the Finance Director's plan to present an amended
resolution to City Council.
Committee Discussion of Millage and Budget Recommendations Made to City Council
and Consideration of Possible Changes
Chairman Herlihy distributed copies of the PowerPoint presentation he gave to City
Council at their Budget Workshop where two Council members were absent. He asked
the Board if the presentation should be given again to the full Council with the Finance
Director's changes.
Mr. O'Hara said he no longer agreed with the amounts, specifically the amount allocated
to the Indian River Lagoon slated to fix something that they aren't sure is the problem.
Chairman Herlihy pointed out that tomorrow night Council would be voting on a request
for grant funding from Governor Scott for seven baffle boxes that will filter the oil and
other materials running into the Lagoon. These boxes are one part of many that will help
the Lagoon and they are recommended by the City Engineer. Mr. O'Hara pointed out it
has been shown that the fresh water is killing the sea grass. Mr. Hoffman said the
Lagoon studies could be argued but there has been commentary that doing nothing is
not acceptable. Chairman Herlihy said if grant money is available the City can go do this
piece for the Lagoon and treat some of the outflow.
Chairman Herlihy asked if he should give a memo to the Finance Director to forward to
the absent members asking them to affirm what they discussed. It was the consensus of
the Board to have another meeting on September 8h to discuss their recommendations
to Council.
7. Public Input — None.
8. Being no further business, Chairman Herlihy adjourned the Citizens Budget Review
Advisory Committee workshop at 6:41 p.m.
By �N V� "Z D l �`
Chairman Ed Herlihy Date