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HomeMy WebLinkAbout20150706BAC AgendaCITIZENS BUDGET REVIEW ADVISORY BOARD AGENDA 6:00 P.M. MONDAY —July 6, 2015 CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN, FL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. AGENDA MODIFICATIONS 5. APPROVAL OF MINUTES 6. UNFINISHED BUSINESS: None NEW BUSINESS a. Presentation/discussion of any updates to proposed 2015-16 City Budget by Ken Killgore, Administrative Services Director. Board discussion/questions. b. Board discussion of City Budget items and decisions regarding recommendations to City Council: 1) Recommend millage rate of 3.8556 to support proposed Budget 2) Recommend expenditures in City Budget for roads, Lagoon, AAF 3) Other budget topics members may introduce. c. Discuss/approve PowerPoint presentation to City Council of Budcom recommendations. 8. PUBLIC INPUT 9. STAFF MATTERS 10. BOARD MATTERS a. Comments/discussion by individual Board members. b. Discussion of topics for next meeting 11. ADJOURN PROCEDURES FOR PUBLIC HEARINGS AND PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-09 ORDER FOR PUBLIC HEARINGS (other than quasi-judicial procedures which are established by City Council Resolution No. R-99-12) before City boards and committees: Order of Business: 1. Chair shall announce the opening of the public hearing. 2. Where applicable, City Attorney shall read the Ordinance or Resolution by title unless applicable law requires more than the title be read. 3. Chair, if appropriate, shall announce the rules that apply to the hearing. 4. Applicant presentation, if appropriate. 5. City staff shall make a presentation, comments and preliminary recommendation, if any. 6. Public input. 7. City staff final comments and recommendation, if any. 8. Chair closes hearing. 9. Council Deliberation and Action Continuance of Public Hearing. The Board or Committee may continue a public hearing unless a continuance would violate applicable law. A public hearing may be continued to a time certain stated in the record, or a continuance may be indefinite, in which case it shall be re -noticed. The Board or Committee may defer action on a matter and continue the public hearing for receipt of written comments on the matter. PROCEDURES FOR PUBLIC INPUT. Time Limit. Individuals who wish to address the Board or Committee on any agenda items for which official action is to be taken (typically items listed under public hearings, new business and unfinished business) are allowed five minutes to speak on that item, however, the Board or Committee may extend or terminate an individual's time by majority vote of members present. Input Directed to Chair. Speakers shall address the Board or Committee immediately prior to deliberation of the agenda item and all input shall be directed to the Chair, unless answering a question of a member of the Board or Committee or City staff. Individuals shall not address the Board or Committee after commencement of deliberation on an agenda item after public input has concluded, provided, however, the Chair and any member of the Board or Committee may call upon an individual to provide additional input if desired. Certain Remarks Prohibited. Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in sanctions imposed by the Chair including expulsion from the meeting. Decisions by the Chair may be appealed. Public Input. The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring new information or requests to the Board or Committee not otherwise on the prepared agenda. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for the Board or Committee one week prior to the meeting if they intend to refer to specific material. The Board or Committee will not debate an issue during Public Input but may by consensus place a requested item on a future agenda. RULES AS GUIDELINES. It is intended that the rules set forth in this Resolution provide a guideline for the effective operation of the business meetings of City Boards and Committees, and no rights are bestowed upon any parties by the adoption of these rules or by Board or Committee failure to act in accordance with them. Suspension of Rules. Any provisions of this Resolution, in whole or part, may be suspended by the affirmative vote of at least a majority of the members present. Failure to Follow Rules. If a Board or Committee fails to abide by any provision of this Resolution, such failure shall not invalidate action taken by the Board or Committee. CITIZENS BUDGET REVIEW ADVISORY BOARD JUNE 8, 2015-6:00 P.M. MONDAY CITY COUNCIL CHAMBER 1225 MAIN STREET, SEBASTIAN, FL MINUTES 1. Chairman Herlihy called the Citizens Budget Review Advisory Board meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Present: Ed Herlihy—Chairman Bruce Hoffman —Vice Chairman Michael Frank Sergio Mota Tim Slaven Terry Taylor Absent: Dionna Farmer (excused) Also Present: Joe Griffin, City Manager Ken Killgore, Administrative Services Director Jeanette Williams, Recording Secretary 4. INTRODUCTION OF NEW MEMBER Chairman Herlihy noted Mr. Mota greeted members as they arrived. 5. AGENDA MODIFICATIONS - None 6. APPROVAL OF MINUTES: August 26, 2014 & March 2, 2015 MOTION by Mr. Hoffman and SECOND by Mr. Slaven to approve the August 26, 2014 and March 2, 2015 minutes passed with a unanimous voice vote. 7. PUBLIC HEARINGS—None. 0 Citizens Budget Review Advisory Board Meeting June 8, 2015 Page Two 8. UNFINISHED BUSINESS a. Chair's review/comment on Council workshop regarding boards and committees. 1) "Sunshine Law" reminders 2) Agenda review by members 3) Distribution of minutes 4) Member's interaction with staff. Board contact. In an effort to make the boards more uniform, Chairman Herlihy explained that City Council held a workshop session with all the boards. He said some of the workshop suggestions included following the Sunshine Law, sending out draft agendas prior to meetings to members for comment back to the Administrative Services Director, and distributing draft minutes as soon as possible so members can refer to them between meetings. He invited all members to contact the Administrative Services Director or the City Manager for any questions, at any time. b. Review Second Quarter Report— FY2015. Presentation by Ken Killgore, Administrative Services Director. Discussion/questions by Board to follow. The Administrative Services Director presented the second quarter report with budget comparisons to the Board and if they didn't have any objection, it would be recommended to City Council on June 24th He said the executive summary graphs indicate the general fund appears to look good with departments having spent 49.4% of their allocations, incoming revenues look satisfactory and he did not have any concerns. He pointed out it did not seem that departments will have surplus from their budgets for the remainder of the year, which he will watch and take corrective action to make sure reserves aren't tapped. He also pointed out the Golf Course and Airport indicate positive additions to their reserve balance for the last six months and the Building Department continues to pay back revenues that were borrowed during the recession. For the new members, he explained a lot of the special revenue funds are collected and transferred to construction funds for projects and he offered to meet privately with any member that might have questions on these funds. He said the State Board of Administration (SBA) continues to hold some of the City's investment monies with the rest accruing interest in a local money market account. Citizens Budget Review Advisory Board Meeting June 8, 2015 Page Three Questions Mr. Mota said he would like to meet with the Administrative Services Director but didn't have any questions at this time. Mr. Taylor complimented the credibility and professional layout of the report. Mr. Hoffman complimented the changes in the investment report; he asked for clarification on the departments not meeting expenses with what was budgeted for this year. The Administrative Services Director explained some expenses have been added and paid from the reserve so the departments seem to be right on target and if the reserve wasn't tapped, the expenses would be less than revenues. Mr. Herlihy noted things seem to be trending up at the Golf Course, which is a positive sign. MOTION by Chairman Herlihy and SECOND by Mr. Hoffman to approve Resolution No. R-15-15 which accepts the quarterly financial report and recommends it to City Council. The motion passed with a unanimous voice vote. 9. NEW BUSINESS a. Presentation/discussion of latest Indian River County assessed valuation for Sebastian and budget effect by Ken Killgore. The Administrative Services Director said to assist with budget preparation, the Property Appraiser's Office has given an estimate of the total taxable value indicating just over an 8% increase that would generate $267,000 more dollars in ad valorem proceeds. He cautioned that the planned personnel costs are $239,000 which makes the increase comfortable, but not that comfortable. There will still need to be some number crunching to do. Chairman Herlihy asked that the Administrative Services Director e-mail the board members with the Property Appraiser's certified valuation Monday. For the new members, Mr. Hoffman noted the 3% personnel increase this year was built into employees contracts; it is the second year of the three year negotiation. The Administrative Services Director added the 3% is just a number being used for budgeting purposes and the actual increases will have to be negotiated. Citizens Budget Review Advisory Board Meeting June 8, 2015 Page Four Presentation/discussion of proposed budget topics. Presentations by Joe Griffin, City Manager and Ken Killgore, Administrative Services Director. Board discussion/questions. Chairman Herlihy commented the following items are items the City would like to do or may have to do. The City Manager noted as he explains the items, a lot of the specifics have not been nailed down yet: 1) Sebastian Canal Repair. A contract has been awarded to make an engineering analysis that will take about 3-4 months. The City Manager said every compromised sea wall he has seen has been on private property—the question will be, should the community take on the expense and repair private property, which will be part of the analysis. 2) Road Repaving. The Fleming and Main Street project, which started last Thursday, added an overlay change order, which then prompted a request to widen the street; the change order and street widening will go City Council June 24`h. Repaving Vocelle from Fleming to Roseland along with Tulip Drive will be in the 2016 budget complimented by a 319 DEP grant. 3) Golf Course irrigation system. Costs and financing. The Golf Course represents a 40 -year investment with the City that provides recreational diversity. The irrigation system will be changed out by borrowing $700,000 from the Building Department and spending $600,000 from the DST fund. 4) Lagoon funding including lagoon "Committee," baffle boxes, oyster proiect, water quality testing and other possible lagoon projects. The Indian River County Coalition was formed to obtain a seat on the Indian River Lagoon Council which is an offshoot of the National Estuary Program. The Council is comprised of representatives from Volusia, Brevard, Martin, and St. Lucie Counties. Indian River County opted out of the Council so the Coalition (of Sebastian, Fellsmere and Vero Beach) was formed to ensure participation on the Council. To participate, the three cities must share what would have been Indian River County's cost of $50,000. (Sebastian's) Mayor Gillmor will be representing the three cities on the Council and try to obtain grants and projects for all of Indian River County. Citizens Budget Review Advisory Board Meeting June 8, 2015 Page Five He reported a $24,000 grant (requiring a $24,000 City match) was received for the oyster mat projects, the permits have been submitted; and two baffle box projects have been submitted. He suggested $100,000 might bean appropriate number to request again next year from City Council. 5) All Aboard Florida funding. Costs for "quiet zones," legal and engineering costs. He said last year there was $50,000 funded for anticipated legal expenses but at this point only the environmental impact study has been submitted so he was unsettled as to how much to budget. He cautioned that if quiet zones are needed, the cost and maintenance would be a big expense, it might be time to squirrel away funds and they should request $50,000 again. 6) Public safety funding for more staff/equipment. He said he has heard crime is way down, so he was reticent to call for more staff but would like to incorporate the purchase of 4-5 new vehicles into the fleet cycle. 7) "Quarter Round" drainage and ditch cleaning project funding. He said the stormwater budget is $1.2M with $500,000 earmarked for quarter round and other stormwater maintenance. He explained this past year, the quarter round installation was placed in abeyance so the big residential ditches could be cleaned out; areas that haven't been touched in years can be trenched by the armadillo drill; and once the ditches are clear, installation of the quarter round will continue. 8) CRA enhancements and projects including sewer connectivity funding. He said individuals and the Veterans Posts have taken advantage of the CRA Sewer Hook Up Program this year, it would be prudent to continue with $100K allocation again for next year. 9) City staff funding and possible expansion. He said the City Clerk's office has requested the addition of staff but he didn't see the need for any more staff in other divisions. 10) Other budget topics members may introduce. Chairman Herlihy suggested they digest what was presented, and decide what recommendations the Board will make to City Council this year. He noted a quick addition of the numbers comes up to $550,000 which can put a hefty dent in the tax rate. He noted the assessed valuation doesn't leave room to do anything else. Citizens Budget Review Advisory Board June 8, 2015 Page Six Comments Mr. Taylor asked where the staff total is in the budget amendment. The Administrative Services Director said the total of the individual fund department, the sum of personnel services time 3% would be the number. He said 3% includes salaries, health insurance and pensions. He reminded the Board that revenues for the Lagoon, All Aboard Florida and roads are now recurring funds and what they need to decide on is the other "wants and needs." Mr. Mota said the drainage and ditch cleaning is a big project and he commended staffs foresight to tackle the problem, including All Aboard Florida, before they become bigger problems . He agreed with the Chairman's comment on salaries. Mr. Hoffman pointed out if the seawall assessment takes 3-4 months it might not be part of the upcoming budget unless they preemptedly add something and asked if that should be a concern. The City Manager explained his instructions from Council were to conduct an investigative analysis and if something unforeseen happens, have a plan to deal with it in the short term. He said when the analysis comes back, not knowing what it will call for, it will take at least a year to get a project started. Mr. Hoffman stated they will work with what they got; but is concerned that the Golf Course won't be able to pay back the loan for the irrigation repair. He agrees the irrigation needs to be done but the income isn't there and the use of $600-700K DST funds will reduce resources for the second priority which is roads. Chairman Herlihy said they could discuss finding another way to fund the repair at the next meeting titling it "Golf Course Irrigation Financing" on the agenda. In response to Chairman Herlihy, the Administrative Services Director confirmed the recurring funds for the Lagoon, All Aboard Florida and CRA Sewer Hook Up Program would not affect any increase in millage rate. Chairman Herlihy asked that the $100,000 for roads would get renewed. The Administrative Services Director said the funds should get renewed. Chairman Herlihy asked if it could be increased to $200,000 to cover both proposed projects (Vocelle and Tulip Drive). The Administrative Services Director said it may be too early to be alarmed since the local option gas tax is increasing and there will be $100,000 of recurring funds. Citizens Budget Review Advisory Board June 8, 2015 Page Seven C. Board general discussion of upcoming budget, including millage rates, various capital projects, recommendations to City Council, form of recommendations to Council. Chairman Herlihy said last year the Board made one all-encompassing recommendation to Council and he suggested the Board give Council some options to pick from this year. Mr. Mota said that would be the best course of action. Chairman Herlihy said he would put that on the agenda for next time. 10. PUBLIC INPUT — None. 11. STAFF MATTERS— None. 12. BOARD MATTERS a. Comments/discussion by individual board members -None. b. Discussion of topics for next meeting Chairman Herlihy said he made some notes and will get with the City Manager and Administrative Services Director before the next meeting. The next meeting will be Monday June 29`h, if Board members think of something before that time they could e-mail the Administrative Services Director and he will distribute it. Mr. Mota commended the Police Chief for the low crime rates noting she will receive an award from the North County Republican Club for all of her work. He also thanked Council Member Jim Hill for appointing him, Ted Pankowicz for recommending him, and his grandparents for the character he displayed tonight at the meeting. 13. Being no further business, Chairman Herlihy adjourned the Citizens Budget Review Advisory Board meeting at 7:16 p.m. By: Chairman Ed Herlihy Date CITIZENS BUDGET REVIEW ADVISORY BOARD MINUTES 6:00 PM MONDAY—JUNE 29, 2015 CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN, FL 1. Chairman Herlihy called the Citizens Budget Review Advisory Board meeting to order at 6:00 p. M. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Present: Ed Herlihy—Chairman Dionna Farmer—Vice Chairman TerryTaylor Sergio Mota Bruce Hoffman Michael Frank Not Present Tim Slaven (Excused) Also Present: Joe Griffin, City Manager Ken Killgore, Administrative Services Director Nancy Veldt, Accounting Services Manager Jeanette Williams, Recording Secretary 4. AGENDA MODIFICATIONS: None 5. APPROVAL OF MINUTES: None 6. UNFINISHEDBUSINESS: None 7. NEW BUSINESS a. Presentation by Ken Killeore Administrative Services Director and Board discussion of the City of Sebastian Certified Taxable Values received from the Property Appraiser. The Administrative Services Director distributed a table showing examples of a propertyvalued at $100,000 taxed at the millage rates of 3.8556 and 3.6490. (See attached) He said the difference between the rates is about $150,000 that would come to the City and he asked the Board to come to an agreement on what to recommend to City Council. In response to Mr. Mota, the Administrative Services Director said the riverfront CRA is a district established by City Council subjected to incremental increases by the City and the County to provide for growth and promotion in the district. Citizens Budget Review Advisory Board June 29, 2015 Page Two 6:15 pm 6:57pm 7:22 pm b. Presentation by Ken Killgore, Administrative Services Director and Board discussion of the City Manager's Draft Budget Recommendations for 2015-16. The Administrative Services Director briefly went over the proposed budget noting it included items to be funded five years out. He then gave a PowerPoint presentation. (See attached) He noted on slide four, staff hopes to receive the results of the health insurance RFP within a week or two but the negotiations might not be finished until August; there will be three part-time janitorial positions eliminated, along with a parks maintenance worker. The Administrative Services Director confirmed for Mr. Hoffman that the local option gas tax amounts allocated on slide seven would normally accumulate in the reserve fund. He noted if the Discretionary Sales Tax (DST)funds run out, a rate increase may be needed in the stormwater assessment to complete the installation of the quarter round. Chairman Herlihy reported the County Commission plans to put the extension of the DST on the 2016 ballot. In response to Mr. Hoffman, the Administrative Services Director explained that taxing portions of cable package plans and technology changes are reducing incoming communication tax revenues statewide. On slide eight, he predicts the City will gain $16,000 from the new City Gas franchise. On slide ten, the Administrative Services Director explained the Golf Course loan would be amortized with principle and interest so the Building Department would benefit $8,200 from the first year's interest. On slide 15, he explained that recreational impact fees could not be used for the exercise stations at Hardee Park because the fee is designed to build new facilities in new subdivisions. Discussion followed that there was a pond built on Periwinkle Drive, there will be a Tulip Drive pond built in 2017 and one at a location to be determined in 2019. (See slide 16) While not part of slide 19, he pointed out that the CRA values have increased 15% but the average home only increased 6% in value which indicates the homeowners did not fare so well in the assessment. On slide 21, the Administrative Services Director asked if $50,000 shouldbe set aside every year to have on hand for All Aboard Florida until it is resolved. Chairman Herlihy noted that Governor Scott has vetoed the All Aboard quiet zone money. c. Board discussion of key budget items and decisions regarding the Board's recommendations to City Council: Citizens Budget Review Advisory Board June 29, 2015 Page Three Chairman Herlihy went over the following list: 1) Sebastian Canal Repair. He reported the engineering analysis is being completed and there will not be action needed in the coming year. 2) Road Repaving. The same amount will be funded. 3) Golf Course irrigation system. Costs and financing. In response to Mr. Mota, the Administrative Services Director said the City is developing specs for an RFP to select a vendor. Mr. Taylor asked if the $600,000 coming from the DST funds were allocated in a different area in past years. The Administrative Services Director cited page 149 of the proposed budget document, where there is a history of some of the projects that have been completed. He also explained the maintenance fee that is charged to the Golf Course pays for services provided such as accounting, human resources, and managerial services. All of the enterprise funds pay the fee. The part time positions in the cart house count as one half of a position, working a variety of schedules. 4) Lagoon funding including Lagoon "Committee", baffle boxes, oyster project, water quality testing and other possible Lagoon proiects. It was the Board consensus to leave the funding where it was. 5) All Aboard Florida funding and anticipated expenditures for "quiet zones", legal and engineering costs. Chairman Herlihy asked if they should fund more than $50,000. It was the consensus of the Board to fund $50,000 again for quiet zone installation and let it build up each year if not used. 6) Public safety funding for more staff/equipment. Administrative Services Director to provide updated information on draft budget recommendations. Chairman Herlihy noted three of the Council Members said public safety was in their top priority and asked the Board if they wanted to fund additional police officers entailing a millage increase. Citizens Budget Review Advisory Board June 29, 2015 Page Four The Administrative Services Director said the entry level officer would cost $60,000 plus $50,000 for the vehicle. He said two officers would require an increase of the millage rate to 3.93. 7.44 pm It was the consensus of the Board to stay with staff recommendation and not add any officers at this time. 7) "Quarter Round" drainage and ditch cleaning project funding. These items were outlined in the PowerPoint presentation. 8) CRA enhancements and projects Including sewer connectivity funding. The same amount will be funded. 9) City staff funding and possible expansion. This item was outlined in the PowerPoint presentation. 10) Other budget topics Board Members may Introduce. In response to Mr. Hoffman, the Administrative Services Director said in the working waterfront drainage, there is amount to match a grant for a baffle box train system. Mr. Taylor asked if the vacant positions in the MIS Division would be filled, The Administrative Services Director explained the Audio Visual Division was moved to the City Clerk's office and the positions would not be filled. d. Board general discussion of 2015-16 City Budget including millage rates, various capital projects; recommendations to City Council, form of recommendations to Council. Chairman Herlihy noted the proposed budget, based on same millage rate as last year, is balanced; the rolled back rate would unbalance the budget and he asked the Board what rate they would like to recommend to City Council. MOTION by Mr. Hoffman and SECOND by Mr. Frank to recommend 3,8556 to City Council passed with a voice vote of 6-0. Chairman Herlihy said he would prepare a draft presentation for the Board to review at the next meeting. 8. PUBLIC INPUT: None 9. STAFF MATTERS: None Citizens Budget Review Advisory Board June 29, 2015 Page Five 10. BOARD MATTERS a. Comments/discussion by individual Board Members. Mr. Mota wished everyone a happy 4th of July. b. Discussion of topics for next meeting. 11. Being no further business, Chairman Herlihy adjourned the Citizens Budget Review Advisory Board meeting at 7:50 p.m. V, 2016 Budget and Capital Program Initial Presentation Budget Review Advisory Committee Monday, June 29, 2015 Prepared By: Ken Killgore Administrative Services Director 2016 Budget and Capital Program o What's Included in General Fund? o Revenues and Balancing Tactics. V o What's Left Out? o Enterprise and Other Funds. o Property Values & Millage. o Other Considerations. z What's Included — General Fund Summary $250,622 Raises and Added Positions 153,352 New Operating Expenses - 111,289 Less Equipment Purchases - 18,941 Less Transf -Other Funds $ 273,744 Total Budget Increase 3 What's Included? — Personnel Cost Up $250,622 o Pay and Benefits 3% Allocated for Pay Increases (Negotiable!). 15% Higher Medical Insurance Premiums (RFP). o Net Position Changes Past Year + City Hall Half-time Call Line Assistant. + Administrative Services Part-time Accounting Clerk. + Police Administration Part-time Logistics Specialist. - Roads Maintenance Supervisor. + Stormwater Maintenance Worker III. o Position Changes for 2016 + City Clerk Full-time & Audio Visual Part-time. - Administrative Services Human Resources Specialist 0 What's Included — Operation Cost Up $153,352 O Election Cost $26,250. O Police Department O&M $22,022. o Facilities Services Janitorial $28,824. O Non -Departmental $65,582: $16,701 Riverfront CRA i $13,323 Telephone and Electric . $20,000 Time Clocks $13,000 PBA Tuition Reimbursements. $ 2,558 Net for Other Accounts. o All Other O&M Accounts $10,674. 5 What's Included? — Capital Outlays Down $111,289 o Audio Visual - $40,000 Cameras, $2,000 Acoustical Panels. o MIS - $20,000 Server Replacements. o Police - $2,000 Projectors, $4,000 Shredder, $5,000 Rifles, $5,000 Tasers, $6,500 Evidence Cabinet, $2,500 Surveillance Camera. o Parks & Recreation - $26,000 Enclosed Trailers, $5,000 Open Trailer, $25,000 Pickup, $15,000 Exercise Stations, $3,000 Tennis Wind Screens. o Facilities - $40,000 PW Compound Restrooms. N What's Included? — InterFund Transfers Out Down $7,000 FY2015 Transfers Out o $207,000 To Local Option Gas Tax: $100,000 From Millage Increase and $57,000 Savings From Health Insurance for Street Resurfacing. $50,000 From Millage Increase for All Aboard Florida. o $100,000 From Millage Increase to Stormwater Fund for the Lagoon. FY2016 Transfers Out o $200,000 To Local Option Gas Tax: Street Resurfacing. o $100,000 to Stormwater Fund: $50,000 Lagoon Coalition and Oyster Mats. $50,000 to Stormwater Operations & Maintenance. Revenues and Balancing Tactics 0 3.8556 Millage - 96% Collection Rate. 0 4% Growth of Utility & State Revenues, Added Propane Franchise/Utility Fees. o $104,086 Final on Repayment Plan from Building Department on Business Taxes. o $50,000 Adjustment to Stormwater Transfer. 0 2nd of 4 Year Repayment of $200,nnn Loan to Airport to Cover Legal Expenses. o Cut or Deferred Equipment/Facility Replacements Requested "Just -in -Case". o Qualified Items to Special Revenue Funds. What's Left Out? No Contingency for Negotiations Resulting in More Than 3% Pay Raises. No Contingency for More Than 15% Health Insurance Increases. > No Police Positions Restored or Funding to Match COPS Grant (If Approved). No Provision for Share of Seawall Issues. I Enterprise Funds: Golf Course o Assuming 4% Operating Revenue Increase ($79,531) Over 2015 Budget. o Increase in Budget for Cart Attendants & Addition of Temporary Assistant Pro. o No Change in $100,000 Airport Rent. o No Longer Funding Greens Equipment. o $700,000 Loan from Building Fund and $500,000 Payment by ®ST Fund will Allow Project to Replace Irrigation System and Bathrooms - Using Golf Course Capital Account for Repayment to the Building Fund. ILI Enterprise Funds: Airport o Fuel Sales Down - Lower Prices o Rental Revenues Down - Loss of Tenant o Pays 20% for Public Works Director and 25% for Environmental Specialist to Serve as Airport Manager and Administrator. o Also Pays 25% for Maintenance Worker. o Allocating $14,035 toward Economic Development Advertising Cost. o Repaying 1/4 of General Fund Loan and Loans from Discretionary Sales Taxes. 11 Enterprise Funds: Building o Operating Revenue Estimates About 3% Higher than 2015 Budget But Almost Same at 2015 Estimates. o Will Receive About $8,200 on $700,000 Y Loan to Golf Course. o Replacing Vehicles and Equipment. o Budgeting $68,357 More Than Revenue Due to Last Payment on Business Taxes Back to General Fund. 12 Special Revenue and Other Funds: Special Revenue Funds o Local Option Gas Tax: Using $50,000 for All Aboard Florida. Covering Street Lights and Bank Note. Pays for R/R Crossing Work, Sidewalk Repair & Construction, Sign Replacement, Road Striping and Indian River Light Pole Repairs. Vocelle to be Repaved in 2016, Indian River Drive & Barber in 2017, Bay Drive & Bevin in 2018, $200,000 Per Year in Later Years. o Parking In Lieu Of Fund: Using $25,000 for Indian River Drive Parking. Expect About $44,000 Balance by Year End. Receiving $19,730 Per Year on Agreements. 13 Special Revenue and Other Funds: Special Revenue Funds o Discretionary Sales Tax: Ongoing - City Hall Bank Note, Computer Upgrades and Police Vehicles. Picked Up Stormwater Bank Note This Year. 2016 - Tulip Drive Roadway and Crossing, Police Roof, City Hall Painting & Parking Lot, Baseball Field Lighting, PD Evidence Garage, PW Equipment Shelters, Working Waterfront Drainage & Enhancements, Colombariums, Excavator Matching, Half of Schumann Sidewalk and Golf Course Improvements. 2017 - Barber Street Bridge, Half of Schumann Sidewalk, Bevan Ditch and �/4 Round Program. Later - 1/4 Round Program and Match for Airport West Access Road. 14 Special Revenue and Other Funds: Special Revenue Funds o Riverfront CRA Fund: Usual Public Lighting, Hurricane Harbor Repair and Maintenance, General Fund Maintenance Charge, Special Events, Plus Continuing the Sign and Sewer Connection Programs. 2016 - Also Has Half of Riverview Park Sidewalks and Match on Landscaping U.S.#1. 2017 - Half of Riverview Park Sidewalks. o Recreation Impact Fee Fund: 2016 - Bikepath on Brushfoot, Equipment Building and Community Center Work. Bleacher Shields Requested by Parks and Recreation Board Are Not Included. 15 Special Revenue and Other Funds: Special Revenue Funds o Stormwater Utility Fund: $100,000 Transfer From General Fund. Bank Note Payments Made by DST Fund. Continues Stormwater Park Electric Charge, Road Crossing & Sideyard Pipe Work, Vehicle/Equipment Replacements. Completes 2015 Ditch Maintenance Program. Adjusts Transfer to General Fund for Operation and Maintenance Expenditures. Stormwater Pond Scheduled for 2019. Adds 1/4 Round Program in 2019. Increase From $5 to $6/Month in ERU Rate May Be Necessary in 2017. C Special Revenue and Other Funds: Special Revenue/Trust Funds o Law Enforcement Forfeiture Fund: Used Only for Unbudgeted Items. o Cemetery Trust Fund: 1/2 of Sales is Non -Expendable but Interest can be Used for Maintenance. 1/2 of Sales is Expendable on Expansions or Adding Capacity. Bought Property in 2013. Planning Storage Building in 2016 and Redoing South Roadway in 2021. 17 Special Revenue and Other Funds: Debt Service Funds o Discretionary Sales Tax Debt Service: Includes Required Bank Note Payments. Refunded City Hall and Police Station Bonds. $1,722,000 Outstanding as of 9/30/15. Final Maturity on 4/01/17. o Stormwater Utility Debt Service: Includes Required Bank Note Payments. Refunded Stormwater Improvement Bonds. $2,630,000 Outstanding as of 9/30/14. Final Maturity on 5/01/22. 18 Property Values and Millage: Property Values o Property Values Increased to a Total Taxable Value of $969,551,272. o This is $59,049,159 More Than Last Year, an Increase of 9.55%. o New Taxable = $25,492,245 This Year Versus $19,914,805 Last Year. o Average Reassessment Increased 6.67%. 19 Property Values and Millage: Millage o 3.6490 Rolled -Back Rate Adds $95,845 From Additions & CRA Offset. $100,000 Homestead Property - $193 in 2015 vs. $188 in 2016 (1.6% Limitation). $100,000 Commercial Property - $386 in 2015 vs. $389 in 2016 (6.67% Value Increase) o Same 3.8556 Millage Adds $293037 From Additions & CRA Offset. $100,000 Homestead - $6.17 (3.2% More). $100,000 Commercial - $25.72 (6.67% More). 20 Other Considerations o Unsettled Issues: Premiums for Employee Health Insurance Have Not Been Set - 15% Allocated. Wage Opener Negotiations Not Done. COPS Program Matching Application. All Aboard Florida. Sea Wall Issues. o Normally Set Proposed Millage Higher to Allow Flexibility in Dealing With Other Matters That Result from Budget Discussions and Hearings. 21