HomeMy WebLinkAbout07082015 Agenda Packet
SEBASTIAN CITY COUNCIL
REGULAR MEETING
AGENDA
WEDNESDAY, JULY 8, 2015 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
Procedures for Public Input are on Back of Agenda
1. CALL TO ORDER
2. INVOCATION – Pastor Tim Richey, First Pentecostal Church of Sebastian
3. PLEDGE OF ALLEGIANCE – Led by Mayor Richard Gillmor
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
15.119 A. Presentation of Check in the Amount of $3,152 to the Indian River County Chapter of
the American Cancer Society by Golf Course Director Greg Gardner – Proceeds
from Mike Nichols Memorial Golf Tournament
15.120 B. Presentation by Barney Giordan, American Legion Post 189 - Veterans in the
Classroom
1 C. Brief Announcements
July 18th – Christmas in July at Riverview Park to Benefit Shop with a Cop Program
– 4 pm to 8 pm
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
5-14 A. Approval of Minutes – June 24, 2015 Regular Meeting
15.032 B. Accept Grant for Oyster Mat Restoration - Authorize City Manager to Accept Grant
15-19 Agreement and Allocate Match of $11,000 and $12,964 In-Kind Services
(Transmittal, Notice of Decision)
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8. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
15.018 A. Natural Resources Board
20-30 (Transmittal, Two Applications, Ad, Member List)
i. Interview, Unless Waived, Fill One Expired Regular Member Position – Term
to Expire July 1, 2018
ii. Interview, Unless Waived, Fill One Expired Alternate Member Position –
Term to Expire July 1, 2018
9. PUBLIC HEARINGS - None
10. UNFINISHED BUSINESS - None
11. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
12. NEW BUSINESS
15.121 A. Affirm Support and Sponsorship of Skydive Sebastian Event October 24 & 25, 2015
31 – Appropriate Not to Exceed $2500 (Transmittal, Presentation Video)
13. CITY ATTORNEY MATTERS
14. CITY MANAGER MATTERS
15. CITY CLERK MATTERS
15.004 A. November 3, 2015 General Election Report (Transmittal, Schedules)
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16. CITY COUNCIL MATTERS
A. Mayor Gillmor
B. Vice Mayor Adams
C. Council Member Coy
D. Council Member Hill
E. Council Member McPartlan
17. ADJOURN (All meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority
vote of City Council)
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE
HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION
FOR THIS MEETING SHOULD CONTACT THE CITY’S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF
THIS MEETING.
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT
MEETINGS.
All City Council Meetings are Aired Live on Comcast Channel 25.
Future Council Meeting Dates:
7/22/15 Regular City Council Meeting 6:00 pm
8/10/15 Council Workshop for FY 16 Proposed Budget 6:00 pm
8/12/15 Regular City Council Meeting 6:00 pm
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8/26/15 Regular City Council Meeting 6:00 pm
PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10
Regular City Council Meetings
Public input is ALLOWED under the headings:
Consent Agenda
Public Hearings
Unfinished Business
New Business
Public Input
Public input is NOT ALLOWED under the headings:
Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
City Council Matters
Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings.
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City
Council may extend or terminate an individual’s time by majority vote of Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of
the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of
a member of City Council or City staff. Individuals shall not address City Council after commencement of
City Council deliberation on an agenda item after public input has concluded, provided, however, the
Mayor and members of City Council may recall an individual to provide additional information or to answer
questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted
and may result in expulsion from the meeting. The Chair shall make determinations on such remarks,
subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City
Council shall overrule any decision of the Chair.
Public Input Heading on Agenda
The heading on Regular Meeting agendas “Public Input” provides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED
AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of material for Council one week prior to the meeting if they intend to refer to
specific material. City Council will not debate an issue during Public Input but may by consensus direct a
Charter Officer in regard to the item if necessary or place a requested item on a future agenda.
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Shop With A Cop – December 2015
You may have seen flyers or heard about Shop with a Cop, but does anyone really know what it
is? Shop with a Cop is a yearly event where members of different law enforcement agencies get
together and donate their own time to give the children of our community a Christmas to
remember. The program/event is geared towards children/families who may not be having any kind of
Christmas due to financial restraints or sometimes do not even have a home to go to at the end of each
day. Our community is filled with so many children who feel the burden of their families every day. With
the assistance of donations and fundraisers throughout the year, money is raised and put onto Walmart
gift cards. Each officer there is assigned a child (ages 5-17) and given a gift card of $100 in order to go
shopping.
In order to visualize the event, picture 2 busses filled with children being escorted by many police cars,
with light and sirens, traveling down US Highway 1 towards Walmart. Bystanders, stopped and
confused by what is happening, watch as these children are on their way to enjoy the spirit of
Christmas. Do the children spend all of the money on just themselves? No, these children, knowing
how much they have to spend, selflessly spend most of their time and money searching for the perfect
gift they want to give a family member or friend. The officers that are shopping with them are filled with
joy because they see the excitement on each child’s face. The event is not just rewarding to the child
who was selected to participate, but extremely rewarding to the law enforcement personnel involved in
making it happen. After the main event, Walmart provides a meal for each child to eat before being
released to a parent/guardian. Also present, is Santa Clause himself because he loves to see the
smiling faces on each child participating.
There is an application process in order to participate. The schools also provide names of children they
know are in need and who may not be aware of the program. The applications are available on the
Indian River County virtual backpack the closer time comes to the event. The applications will also
become available on this website once that time closes near. Unfortunately not all of the children are
able to participate due to the overwhelming number of applicants. The qualifications that are looked for
are: Have not participated before, meet the age requirement (5-17), live in Indian River County, and
are in need of assistance. Each application is looked at and carefully considered, it is very difficult for
the officers having to review the applications because they want to include all of the children.
Please help support this great cause. There are ways to be involved throughout the year. For
additional information on how to participate or what you can do to help, please contact the Sebastian
Police Department and ask for Officer Ashley Penn (772-589-5233 ext. 8573) OR Debra Curry (772-
589-5233 ext. 8513) OR the Indian River County Sheriff’s Office and ask to speak with Deputy Roberta
Barker (772-978-6248). Thank you in advance for the support you will show these kids and our
community.
Christmas in July to Benefit Shop with a Cop
Riverview Park – July 18, 2015 – 4 pm to 8 pm
A Fun Family Event
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SEBASTIAN CITY COUNCIL
REGULAR MEETING
DRAFT MINUTES
WEDNESDAY, JUNE 24, 2015 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Gillmor called the Regular Meeting to order at 6:00 p.m.
2. Invocation was given by Vice Mayor Adams.
3. The Pledge of Allegiance was led by Council Member Bob McPartlan.
4. ROLL CALL
City Council Present:
Mayor Richard Gillmor
Vice Mayor Jerome Adams
Council Member Andrea Coy
Council Member Jim Hill
Council Member Bob McPartlan
City Staff Present:
City Manager, Joe Griffin
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Administrative Services Director, Ken Killgore
CDD Director, City Engineer, Frank Watanabe
CDD Planner, Jan King
Deputy Police Chief, Greg Witt
Police Commander. John Blackledge
E-Records & Information Manager, Barbara Brooke-Reese
5. AGENDA MODIFICATIONS
None.
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
15.068 A. Unveiling of New Council Chambers City Seal Created by Curt Oxford
Mayor Gillmor invited Curt Oxford to the podium, read a narrative about the City seal (see
attached), unveiled the new Council Chambers seal behind the dais created by Mr. Oxford
and thanked him.
15.103 B. Sebastian River Art Club Presentation of Check to City of Sebastian
Judy McNamara, President, Sebastian River Art Club, presented a check in the amount of
$500 to the City of Sebastian, hopefully to purchase some chairs for the Art Center.
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15.108 C. Proclamation – Dump the Pump – Accepted by President/CEO, Senior Resource
Association/GoLine Indian River Transit, Karen Deigl
Mayor Gillmor read and presented the proclamation to Ms. Diegl, who encouraged people to
use public transportation on a regular basis, noting we have done over 2M trips annually
locally.
D. Brief Announcements
Friday 7/3/15 City Hall closed
Saturday 7/4/15 - 43rd Annual Fourth of July Freedom Fest Event
7 am – 5K Run Substance Abuse Awareness Council-IR Drive
8 am - Opening Ceremony – Riverview Park Veterans Memorial
8:30 am - Parade from Community Center South to Riverview Park on IR Drive
Festivities All Day in Riverview Park
Fireworks after Sunset
Mayor Gillmor announced that Florida League of Cities had selected the City of Sebastian
for an Environmental Stewardship Award, that we will receive a trophy to display for our
efforts in storm water issues and water testing. He thanked City Council for voting on all of
these efforts.
Ms. Coy reminded people not to forget to thank the Lions Club for all their hard work, time
and money organizing the Fourth of July event.
7. Recess City Council Meeting and Convene as Community Redevelopment Agency
Mayor Gillmor recessed the City Council meeting at 6:15 pm and immediately called to order
the Community Redevelopment Agency meeting. City Council members, sitting as the CRA
were all present.
A. Approval of May 27, 2015 CRA Minutes Excerpt of Council Minutes
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the minutes passed on a
voice vote of 5-0.
B. Waste Water Hookup Grant Application – River Oaks Townhomes, 732 Cleveland
Street – Building A Units 1-8 and Building B Units 1-7 -Two Septic Systems for Total
of $10,000 – 15 Units (Transmittal, Application, Construction Plans, Budget Account
Summary, Deeds and Tax Receipts Available in PDF Upon Request )
The City Manager gave a brief explanation of the grant request from River Oaks
Townhomes property owners.
MOTION by Mr. Hill and SECOND by Ms. Coy to approve the grant.
Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0
8. Adjourn Community Redevelopment Agency Meeting and Reconvene as City Council
Mayor Gillmor adjourned the CRA Meeting at 6:16 pm and immediately reconvened the City
Council meeting.
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9. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
A. Approval of Minutes – May 27, 2015 Regular Meeting
15.109 B. Prior Approval for Travel Reimbursement for Florida League of Cities Annual
Conference August 13-15, 2015 (Transmittal)
15.110 C. Resolution No. R-15-16 – Requesting FDEP and SJRWMD to Reduce Permit
Application Fees (Transmittal, R-15-16, FS 218.075)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REQUESTING
ST. JOHNS RIVER WATER MANAGEMENT DISTRICT AND FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION TO REDUCE PERMIT APPLICATION FEES IN ACCORDANCE
WITH FLORIDA STATUTES SECTION 218.075; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
15.098 D. Resolution No. R-15-17 – Retroactive Approval for Grant of Non-Exclusive Easement
to Greason (Transmittal, R-15-17 with Attached Grant of Easement and
Sketch/Legal)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING
TO UTILITY EASEMENTS; RETROACTIVELY AUTHORIZING EXECUTION OF A GRANT OF
EASEMENT IN BLOCKS 1 & 2 CARROLL ROBERTS SUBDIVISION NO. 1 OF THE CITY OF
SEBASTIAN, AS RECORDED IN ST. LUCIE PLAT BOOK 4, PAGE 64, OF THE PUBLIC RECORDS
OF INDIAN RIVER COUNTY, FLORIDA; PROVIDING FOR RECORDING; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
15.111 E. Approve Annual Fuel Contract with Glover Oil Company Based on Piggyback Pricing
for the City of Port St. Lucie for the Period July 1, 2015 through June 30, 2016
(Transmittal, Glover Email Letter of Agreement, PSL Contract, Code Section 2-10)
15.064 F. Approve Tim Rose Change Order No. 2 Fleming Street Reconstruction Contract to
Include Main Street Widening in the Amount of $83,878 and Authorize City Manager
to Execute Change Order (Transmittal, Change Order #2)
15.112 G. Approve Funding for Police Dispatch Console Refurbishment in the Amount of
$29,982.78 to Communications International, Inc. - Appropriation from Facilities and
Equipment R&R Reserve Account (Transmittal, Quote)
15.113 H. Approve Police Department Forfeiture Fund Distribution in the Amount of $389.04 to
Creative Product Sourcing Inc. for DARE Program Graduates in Accordance with FS
932.7055 (Transmittal, Requisition, FS 932.7055)
MOTION by Mr. Hill and SECOND by Vice Mayor Adams to approve the consent agenda.
Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0
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10. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
15.114 A. Planning & Zoning Commission
i. Interview, Unless Waived, Submit Nominations for One Expired, Regular
Member Position – Term to Expire 6/1/2018 (Transmittal, Application, Ad, List)
Mayor Gillmor noted that David Reyes, the expired member, was the only applicant for the
position. Ms. Coy nominated him and he was appointed.
11. PUBLIC HEARINGS (Quasi-Judicial)
15.058 A. Conduct Quasi-Judicial Public Hearing and Approve Resolution No. R-15-14 -
Preliminary Plat for Sandcrest PUD-R (Transmittal, R-15-14, Staff Report,
Application, Plan/Plat Before by PZ and Preliminary Development Plan/Plat w/ PZ
Conditions and Technical Updates are Under Separate Cover)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE
PRELIMINARY DEVELOPMENT PLAN/PLAT FOR A PLANNED UNIT DEVELOPMENT KNOWN AS
SANDCREST SUBDIVISION; PROVIDING FOR CONFLICTS HEREWITH; AND PROVIDING FOR EFFECTIVE
DATE.
The City Attorney read Resolution No. R-15-14 by title. There was no City Council ex-parte
communication to disclose and the City Attorney swore in all those in attendance who
intended to give testimony.
Chuck Mechling, Sandcrest Development, briefly addressed City Council on the request for
preliminary plat with slight modifications, commended staff on their thorough review, and
requested approval.
The City Manager recommended approval.
Mayor Gillmor called for anyone in favor to give input, and there was none. He then called
for anyone opposed to give input, and there was none.
The City Manager said this had been well vetted with Planning and Zoning and City Council.
Ms. Coy said she received two plats in her packet and asked if she was approving the plat
approved by Planning and Zoning. The City Attorney said no, and the reason the plat
presented before Planning and Zoning was in the packet was because he had requested
staff to provide both the plat that went before Planning and Zoning and an updated version
of the plat. Ms. Coy asked what changes and updates were made on the updated version
not available to Planning and Zoning.
The Community Development Director/City Engineer responded that there were conditions
worked into the plat much the same as you would see in construction drawings, the new
right turn lane being proposed off Powerline Road, corrections and notes regarding one of
the stormwater elevations, some additional comments he had regarding changes to some of
the technical sections E and F, cross section modifications, additions to some other sections
that staff had highlighted for P & Z, question regarding the typical lot on page 2 which was
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revised per Planning comments. He said the changes were very minor but did change the
plat. Ms. Coy said she had tried to find the differences between the two plats and could not,
then asked if the conditions imposed by Planning and Zoning had been included in the
updated plat, and Mr. Watanabe said they were.
Mr. Hill said Sebastian was lucky to have a project like this coming forward, because it is not
cookie cutter, and he had great trust in the developer.
MOTION by Mr. Hill and SECOND by Ms. Coy to approve of Resolution No. R-15-14.
Mayor Gillmor asked if one of the changes brought up by Planning and Zoning was the
varied paint schemes, and Mr. Watanabe said that was correct. Ms. Coy said previously
Council had imposed a non-monotony clause but it did not happen and how would we be
sure it was done.
Mr. Mechling answered that when they do architectural guidelines, certain constraints are
put in place, will provide that no houses next to each other can have the same body or roof
color and he would be glad to share those guidelines with them. Ms. Coy said she would
trust him. Mr. Mechling said the builders have to provide the colors and it is a team effort to
ensure non-monotony.
The City Attorney asked that the motion include conditions listed on page 79 of the agenda
packet (already included in the resolution). Mr. Hill and Ms. Coy added that to their motion.
Mr. Adams asked what prevents a future owner from changing the house color, and Mr.
Mechling said it is in the association documents, which are recorded with the courts.
Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0
12. UNFINISHED BUSINESS - None
13. PUBLIC INPUT
John Tenerowicz, 310 South Wimbrow Drive, Parks and Recreation Committee Chairman,
gave an update on their June 22 meeting, 1) a unanimous vote to move forward with frisbee
golf and are now looking at Filbert Street Park; 2) requested in the future if there is any way,
to annex or buy property for another youth sports complex; 3) the skateboard reopened
Saturday; and, 4) asked that bleacher shields for BSSC be put back in the budget, and they
would be asking for bleacher shields for the skateboard park in a year or so.
In response to Mayor Gillmor, Mr. Tenerowicz said the canopies would cover the bleachers
like the splash pad. He said the BSSC bleacher shields have been in the budget for two
years. He then went on to say they are working with Indian River County to cut back shrubs
on the north side of CR 512 where they are overgrown and prohibit seeing around them. Ms.
Coy said there is plenty of room to ride a bike there. Mr. Tenerowicz said people say that
they hit the shrubs while riding on the sidewalk and member JoAnn White is hopefully
meeting with the County. Mr. Tenerowicz said it was in the area of Roseland Road.
Mr. Hill told Mr. Tenerowicz said he appreciated the work the committee is doing.
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Ms. Coy said it would be helpful to tell us what they want the property for. Mr. Tenerowicz
said the City will need another sports complex ten years down the road, perhaps as much
as 30 acres. Ms. Coy said statistics and more specifics would be helpful.
14. NEW BUSINESS
15.115 A. Presentation by Karen Diegl, President/CEO, Senior Resource Association/GoLine
Indian River Transit - North County Transit Route Assessment/Consider Proposed
Go-Line Bus Route Changes Within the City of Sebastian and North County
(Transmittal)
Ms. Diegl explained that last year in October/November, MPO requested that Go-Line/Indian
River Transit look at the structure of the transit system in the North County and a group was
formed to include Council Member Coy, City Engineer Frank Watanabe, City Manager Joe
Griffin, Fellsmere City Manager Jason Nunemaker, MPO Director Phil Matson, Brian
Freeman, Mike Phelps, Transit Manager, Chris Stevenson and Ms. Diegl, at three
workshops facilitated by Center for Urban Transportation Research between November
2014 and May 2015.
She gave a Power Point presentation (see attached to minutes), including a brief
background on the transit system routes including Go-Line and Community Coach as they
increased from 2000 to what we have today, described the North County workshop process,
and reported on input obtained from surveys sent out and speaking before focus groups.
She said people commented they needed stops where buses were already stopping which
meant we needed more awareness for the public. She said at the workshops they came up
with different scenarios, and presented those.
Ms. Diegl said there are four different routes in the north county, Routes 10, 5, 12 and 9,
that it was determined that Vero Lakes Estates stops were lacking, so the suggestion for
revisions would be that Route 10 would remove two stops in Fellsmere which showed low
ridership and add stops to Vero Lakes Estates (see proposed map attached). She said for
Sebastian they want to provide coverage, frequency, and connectivity, so they are going to
change a little bit of routes 5 and in 11 (best viewed on the PP new stops in yellow), to
create new connections ultimately to the main transit hub in Vero Beach. She said the other
alternative would be an additional route which would require additional funding.
Ms. Coy said this task took a lot of thought and discussion trying without adding financial
cost to the City, to find the best way to cover our City. She said the City of Sebastian has
two buses, the 5 and the 9, and 10 comes from Fellsmere and goes to Walmart and now will
stop in VLE but is really servicing people outside the City. She said the hard part is trying to
connect people to the bus systems conveniently so it doesn’t take hours to travel, this plan
does not cost Sebastian anything, and we are trying out some new stops along the way.
She said if it works we might want to look at assisting and investing, but this gives us a way
to see if people are out there, and now we have a route to Vero. She asked where the main
hub is and Ms. Diegl said currently at the airport but in about one year will be on 17th Street
west of US 1. Ms. Coy said she is suggesting we lend support to this though it has to go to
MPO. Ms. Diegl added it has to go to MPO and then to the Board of County Commissioners
because it is more than a 20% change.
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Ms. Coy said they will stop in Pelican Isles which has a big market, and at Sandcrest, as
well as other new stops. Ms. Diegl said she hoped by putting coverage into Sebastian we
will see it pop with better connectivity, noting she was amazed to see how much traffic there
is coming north on US 1, and it would be great to get them on the bus.
Ms. Coy asked for a general consensus from Council to approve to try the proposed routes.
Mr. Hill said he is a strong supporter of the Go-Line and Ms. Diegl should be proud of what
they have done over the years, he would support the changes and has always supported
financial assistance to the Go-Line. Ms. Diegl said match dollars are important and if she
had her druthers she would love to give them route 17, but that would mean match dollars
as done in the past. Ms. Coy said she would go on record that she was not in favor of
dollars at this time which would be in the area of $40K to $60K. Mayor Gillmor said we could
match Vero, and then said he thought we had our answer.
Mr. McPartlan said he is amazed at the kindness between Ms. Coy and Ms. Diegl, was a big
fan of public transit, described the difference between transit and community coach, noted
new technology including an app for the Go-Line, said they have not sat on their laurels at
all and knows hard Karen works on this. He said our system is so much better than other
areas around us in the Treasure Coast and that Okeechobee has no public transit and you
have to call to get a ride. He said Karen runs a fantastic system and is open to ideas.
Mayor Gillmor said the other value is to have Ms. Diegl come here for folks to hear it, that
Community Coach is low cost and a great resource for seniors on community coach but the
Go-Line is free which is amazing for a community this size.
Ms. Coy read from a note passed to her that says we have a new traffic calming device on
Barber Street called the Go-Line.
Ms. Diegl thanked them for their support, said that it will first go before MPO and then to
BCC, did not see any challenges, but if there were, they would overcome them and then
within a few months make the changes happen.
15.026 B. Resolution No. R-15-15 – Accepting Quarterly Financial Report and Adopting
Necessary Amendments to the FY 2014-2015 Budget (Transmittal, R-15-15, Exhibit
A, Quarterly Financial Report)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING
THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER
30, 2015 AS PROVIDED FOR IN EXHIBIT “A”; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
The City Attorney read Resolution No. R-15-15 by title.
MOTION by Mr. Hill and SECOND by Mr. McPartlan to approve R-15-15.
Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0
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15.116 C. Revise 2016 City Council Meeting Schedule to Accommodate Early Voting
(Transmittal, SOE Email with Early Voting Schedule, List of 2016 Council Meeting
Dates with Conflicts noted and Alternate Dates Available, Calendars)
The City Clerk explained that there are Council meeting dates in 2016 that will conflict with
the Supervisor of Elections use of the City Council Chambers for early voting and was
asking the Council to cancel those conflicting meeting dates or select other days in those
months to conduct meetings from a list provided, so that she can let the SOE know the
schedule moving forward. She noted that the City Charter requires one meeting per month
and the Council resolution provides for two meetings per month on the 2nd and 4th
Wednesdays of each month. She noted that the November meeting will be moved to
November 16th to obtain final certification of that election result and the next meeting falls on
the night before Thanksgiving which they have typically changed.
Mr. Hill recommended that it makes sense to keep the meetings that don’t have conflicts,
cancel the ones that do have conflicts, and Council always has the ability to call a meeting if
necessary.
Mayor Gillmor said we could change the meeting in March to the 2nd, in August move the
meeting to the 31st, and in November move a meeting to the 30th if we had to as alternatives.
Ms. Coy said there is an election and some of us might not be here and others might want to
do something else, so without having a crystal ball, would agree with Mr. Hill. She said leave
it as it is so the public knows and the City Council know it is the 2nd and 4th and as we get to
that time we let the manager make the decisions.
The City Clerk said she will create the calendar and just show those conflicting meeting
dates as canceled, and as to the other City boards affected, we will leave it to the Board
Secretaries to work with them, but just wanted the SOE to know the room is available for
early voting use.
Ms. Coy asked if, at the first of the year, the Clerk would print it out for whoever is sitting up
here and say attention, this is what you decided to do.
15.117 D. Approve Florida League of Cities Items (Transmittal, FLC Info)
1) Council Delegate to FLC Annual Conference Business Meeting
Mr. Hill nominated Vice Mayor Adams as the voting delegate. Vice Mayor Adams accepted
the appointment.
2) Resolutions to be Submitted to FLC - None
3) Travel Reimbursement for Members Serving on Legislative Committees
The City Clerk said this will cover reimbursement for anyone appointed to a FLC Legislative
policy committee who travels beyond 75 miles.
MOTION by Mr. Hill and SECOND by Ms. Coy to approve travel to FLC legislative meetings.
Roll Call: Ayes: McPartlan, Gillmor, Adams, Coy, Hill Nays: None Passed: 5-0
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DRAFT Regular City Council Meeting
June 24, 2015
Page Nine
15. CITY ATTORNEY MATTERS
The City Attorney said he would love to have a photograph of the Council and three Charter
officers with the new City seal.
16. CITY MANAGER MATTERS - None
17. CITY CLERK MATTERS - None
18. CITY COUNCIL MATTERS
15.118 A. Charter Officer Evaluations in Accordance with Resolution R-12-08 (Transmittal)
Ms. Coy said she had submitted her evaluations to the Charter Officers.
Mr. Hill said he submitted his evaluations to the Charter Officers, was very happy with their
service to this community, and recommended whatever increase their contracts provide for.
Ms. Coy said she did not recommend any increase other than what is provided in their
contracts.
Mayor Gillmor said his are still in his brief case and they will be getting them soon.
Mr. McPartlan said he did the evaluations and sat down with all of them, said the Police Chief
is also like a Charter officer and they are the anchors in our community, all are outstanding
and their ratings are all 5s and are our four aces, and have gotten better every year. He said
the only concern he’d had was in the area of succession plans so he talked to Joe and Sally
and plans are in place, citing his bringing a group from the Sheriff’s Advanced Citizens
Academy around to tour City Hall and the PD, and not only did the City Manager and the Clerk
present, he got to see Jeanette step forward and present, as well as Barbara, we present like
nobody’s business, and are so fortunate to have that.
Mr. Adams said unfortunately he did not complete his evaluations because he had issues with
the paperwork and will provide them at a later date. He said we have the best that there is out
there and had nothing but good things to say about all of them, was thankful he had a chance
to work with them, and was glad there is a succession plan. He said they do a wonderful job
and make us look good.
Mayor Gillmor echoed their comments, kudos to all, the paperwork is done and he will turn
them in.
Ms. Coy said not long ago at a public meeting she was upset with a group that got all aces,
and clarified she had no problem acing anybody, especially our aceables that we have and
she did it and justified it in every category with lots of narrative.
Mr. McPartlan said he was not surprised because they are aces here, and like the military he
had justification in his based on results and they far exceeded our expectations.
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DRAFT Regular City Council Meeting
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Page Ten
B. Council Member McPartlan
Mr. McPartlan announced that on Friday, July 31st, Fellsmere will host a “Getting Ahead
Fair” open to all citizens with involvement by the Treasure Coast Food Bank, helicopter
rides, blood pressure screenings, sugar checkups and representatives from the Career
Source Center, and the FIT football team; and announced a Treasure Coast Hospice
sponsored Good Grief Summer Camp in Fort Pierce for grieving children aged 5 to 18 to
share their feelings about grief from July 20th to July 24th, and people can go to
www.tchospice.org for further information.
C. Mayor Gillmor - None
D. Vice Mayor Adams
Vice Mayor Adams announced that the State budget was passed with many Governor
vetoes, including $10M for quiet zones and $2.5M for regional planning councils.
E. Council Member Coy
Ms. Coy again invited everyone to attend the Fourth of July activities all day in Riverview
Park.
F. Council Member Hill
Mr. Hill said he would be participating in the Fourth of July weekend activities in the park
and on the water and hoped everyone stays safe and has fun.
19. Being no further business, Mayor Gillmor adjourned the Regular Meeting at 7:27 p.m.
Approved at the ___________________________, Regular Meeting.
By: __________________________________
Richard H. Gillmor, Mayor
__________________________________
Sally A. Maio, MMC - City Clerk
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