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Home My WebLink About2017 - Highway Beautification GrantCentennial FDOTT 1915 * 2015 Florida Department of Transportation RICK SCOTT 3400 West Commercial Blvd. JIM BOxOLD GOVERNOR Fort Lauderdale, FL 33309 SECRETARY June 30, 2015 Mr. Frank Watanabe Public Works Director City of Sebastian 1225 Main Street Sebastian, Florida 32958 Dear Mr. Watanabe, RE: District Four (4) Joint Participation Agreement (JPA) and Landscape Memorandum of Agreement Amendment (MMOA) for State Road 5 (US 1) from eastbound County Road 512 (M.P. 18.845) to Martin Avenue (M.P. 19.156) 2014-15 Highway Beautification Council Grant. FM #437223-1-74-01, Contract # ARW57 Enclosed is the original executed Joint Participation Agreement (JPA) and the Landscape Maintenance Memorandum of Agreement (MMOA) for the landscape improvements within the City of Sebastian. Please use this letter as your Notice to Proceed (NTP). Please refer to the JPA Page 2, Paragraph 6 "This Agreement and Exhibit "C'; attached hereto and made a part hereof shall act to supersede the requirements of PARTICIPANT to secure a separate DEPARTMENT permit. The DEPARTMENT shall retain any rights in relation to the PARTICIPANT as if it has issued a permit."and Page 13 Exhibit "C' Permit Requirements. The JPA requires the contractor of the project to be FDOT pre -qualified and the Construction Engineering Inspection (CEI) Services to be pre -qualified. (see page 2 paragraph 8) . It is requested that a representative of the District Landscape Architect Unit be present at the pre - construction meeting. Please contact me at elisabeth.hassett(a)dot.state.fl.us or (954) 777-4219. The total estimated cost of the project is Seventy Nine Thousand Five Hundred Sixty Dollars and No Cents ($79,560.00). You are requested to submit invoices to the Department for up to one hundred percent (100%) of the total actual cost of the Project, up to a maximum amount of, but not to exceed Fifty Thousand Dollars and No Cents ($50,000.00) for actual costs incurred for deliverables described in Exhibit "D". The Agency shall submit progress billings to the Department on a quarterly basis. Please provide the following information with your invoice requests: Page 2 City of Sebastian 1. A Cover letter which includes: • The Financial Number (as cited above) • The Contract Number (as cited above) • Indicate that the invoice is for a 2014-15 Highway Beautification Council Grant Project • The total sum of the FDOT requested reimbursement for all inspected and approved grant items • The name, title, and address of the Agency's representative who is authorized to receive payment from FDOT • Please include statement on the quarterly progress billings indicating: "Partial Invoice". • Please include statement on final invoice indicating: "The project was completed in compliance with plans (add permit plans date to this statement). This is the final Invoice." • Please provide the start, completion, and final inspection/approval dates of the project, as appropriate on the partial and final invoices • Your original signature on the cover letter signed in blue ink. 2. Grant Project Invoice Summary Sheet (see example) 2. Cost Summary (Agency tracking invoices from contractor— see example) 3. Copy of Agency's cancelled check(s) or proof of payment to contractor 5. Copy of backup invoices related JPA Deliverables It is important to submit quarterly progress billings and be timely with the completion of the project, FDOT acceptance and your final invoice submittal to the Department. Please note the expiration of the JPA is June 30, 2017. All work described in the plans must be completed before that date to be eligible for final reimbursement. Once the project is complete and the FDOT Pre -Qualified Registered Landscape Architect (RLA) has provided a letter of project certification, please notify the Department thirty (30) days prior to the submittal of the final invoice so we may arrange an inspection of the project. Upon completion of the project it will be necessary for the Agency to submit a final invoice for the items on the Deliverables List (see JPA for the list). Thank you in advance for your timely cooperation in this matter. Call me at 954-777-4219 if we can be of further help. Sincerely, L-- - 7 Elisabeth A. Hassett, R.L.A. District 4 Landscape Architect Cc: J. Tarbell Enclosures: Odginal Copy JPA & MMOA Tracking Spreadsheets CITY OF SEBASTIAN SR 5/US 1 HIGHWAY BEAUTIFICATION COUNCIL GRANT PROJECT INVOICE SUMMARY INVOICE SUMMARY NO. 1 FM NO. 437223-1-74-01 CONTRACT NO. ARW57 CONTRACT EXPIRATION DATE June 30, 2017 Send to: Florida Department of Transportation District IV -Design Elisabeth Hassett, District Landscape Architect 3400 West Commercial Blvd Fort Lauderdale, FL 33309-3421 In accordance with Chapter 334.044, Florida Statutes, the Joint paTiafi AgreLm&t ted e�10; 2015 between the Florida Department of Transportation and the City of Seba n: \ \v) ) \ Incurred the indebtedness listed below between a ing s ry da )xxkxx, 8015 and (Ending service date) xxxxx, 2017 TOTAL ESTIMATED PROJECT COSTS �./ $79,560.00 MAXIMUM FOOT PARTICIPA N PE A E T 100% $50,000.00 TOTAL ELIGIBLE PRO TC S IN CU E T E $0.00 FOOT PART N I GIBLE T IN URRED TO DATE $0.00 PREVIOU Y D $0.00 AMOUNTOF I N $0.00 AMOUNT REMAI NG TO BILL FOR $0.00 I certify, under penalties of perjury, that the City of Sebastian has complied with the provisions of this Agreement: Signed: Frank Watanabe, Public Works Director Approved as meeting the terms of the Joint Participation Agreement: Signed: Elisabeth Hassett, District Landscape Architect Please remit payment to: Frank Watanabe, Public Works Director City of Sebastian 1225 Main Street Sebastian, Florida 32958 Date: Date: CITY OF SEBASTIAN SR 5/US 1 HIGHWAY BEAUTIFICATION COUNCIL GRANT City of Sebastian 1225 Main Street Sebastian, Florida 32958 BILL TO: Florida Department of Transportation FM NO.: 437223-1-74-01 CONTRACT NO.: ARW57 Project Name: SR 5/US 1 from i ELIGIBLE GRANT to Martin Avenu INVOICE SUMMARY: COST SUMMARY Rd 512 Grant APPLICATION CHECK PAYMENT BILLING PERI VE OR VENDOR ELIGIBLE GRANT NUMBER NUMBER DATE rC5eNl,,e Dat s) N E AMOUNT AMOUNT 1 $0.00 $0.00 2 $0.00 $0.00 3 $0.00 $0.00 4 $0.00 $0.00 5 $0.00 $0.00 6 $0.00 $0.00 7 $0.00 $0.00 R $0.00 $0.00 9 $0.00 $0.00 TOTAL: $0.00 $0.00 TOTAL ESTIMATEDGRANT PROJECTCOST $79,560.00 MAXIMUM FDOT PARTICIPATION $50,000.00 TOTAL ELIGIBLE COST INCURREDTO DATE $0.00 FDOT PARTICIPATION IN ELIGIBLE COSTS $0.00 PREVIOUSLY BILLED $0.00 AMOUNT OF THIS BILLING $0.00 BALANCE OF JPA REMAINING $0.00 Approved by: Frank Watanabe, Public Works Director