HomeMy WebLinkAbout07-22-2015 CC Minutesava
SEBASTLAN
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
and CRA MEETING
WEDNESDAY, JULY 22, 2015 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Gillmor called the Regular Meeting to order at 6:00 p.m.
2. Invocation was given by Reverend Lori Hoey, St. Elizabeth's Episcopal Church.
3. The Pledge of Allegiance was led by Vice Mayor Jerome Adams.
4. ROLL CALL
City Council Present:
Mayor Richard Gillmor
Vice Mayor Jerome Adams
Council Member Andrea Coy
Council Member Jim Hill
City Council Absent:
Council Member Bob McPartlan (excused)
City Staff Present:
City Manager, Joe Griffin
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Administrative Services Director, Ken Killgore
Human Resources Manager, Cynthia Watson
Parks Superintendent, Chris McCarthy
CDD Planner, Jan King
Police Chief, Michelle Morris
E -Records & Information Manager, Barbara Brooke -Reese
AGENDA MODIFICATIONS - None
PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
15.122 A. Proclamation — Treasure Coast Waterwav Cleanup Week — July 19-25. 2015—
MIIIIUdI IICdSUItl %,UdbL VVdLV1WCIY kAUd11UU —
Association Director of Operations Michelle Miller
Mayor Gillmor read and presented the proclamation to Steve Haigis.
15.123 B. City Health Insurance Presentation — Gehring Group
Dustin Keene, Gehring Group, in attendance with Christian Bergstrom, gave a Power Point
presentation on responses to an RFP for City health insurance (see PP attached to
minutes), recapped last year's costs and transition to United Health Care and Allstate, the
2015 RFP process, and analyses between proposals for health and dental.
Regular City Council Meeting/CRA Minutes
July 22, 2015
Page Two
Mayor Gillmor verified if we stay with the current United Health Care plan it is a 15%
increase, but only 6.8% if we go to the alternate plan, and said CIGNA seems considerably
less. Mr. Keene said CIGNA coverage is subject to individual questionnaires on all
participants, which could cause some individuals to incur costs up to 20%.
Mayor Gillmor said the Renaissance dental plan is 8% less, a $6K savings and asked if the
network is the same. Mr. Keene said Renaissance is new in the market, Gehring did not
have much experience with them, but they are recommending United Healthcare dental
based on possible costs of disruption.
Ms. Coy agreed we want the least amount of disruption that we can afford, because last
time we turned the whole thing upside down for employees by switching carriers. She
verified that by going to UHC alternative #1 there would be no effect on employees'
physicians, and Mr. Keene responded that the City is recommending the alternate plan with
increased deductibles but noted the City would increase the HRA amount to help employees
out with the deductible and the network will not change.
Mr. Hill thanked them for coming, and that it seemed to him the recommendation to stay
status quo was appropriate since the 15% increase was already in the proposed budget.
In response to Mayor Gillmor, Mr. Keene said they serve approximately 75 to 78
municipalities throughout Florida and the majority of them provide Council health insurance.
C. Brief Announcements
Ms. Coy announced that five or six months ago we talked about connecting our City channel
to ATT U -Verse, we have a miracle worker by the name of Barbara Brooke -Reese who was
able to connect our government access channel to ATT U -Verse, which went live today and
at no cost to the City. She said it will be broadcast over ATTUV Channel 99.
Ms. Coy further commended City Public Works employees Jerry Converse and Bill Wilson
for their renovation on the Senior Center last week to tear out a wall, install new ceiling tiles,
and install new flooring that was funded by the seniors.
Mayor Gillmor reported on his meeting on Monday with Chuck Bradley, Director of ARC of
Indian River County, about the possibility of using ARC personnel to create oyster mats for
the City, noting they had made over 500 mats for the Vero Beach Power Squadron. He said
Mr. Bradley is seeking a $15K grant to fund their work, the City could supply the oysters and
mats and ARC could put them together.
Ms. Coy asked how will that would work with our other grant, and Mayor Gillmor said we
received a $25K grant from SJRWMD, but this would be on top of that. He reiterated they do
a wonderful job, ARC members would get a paycheck, they do a wonderful job as well so it's
a win-win.
Regular City Council Meeting/CRA Minutes
July 22, 2015
Page Three
Recess City Council Meeting and Convene as Community Redevelopment Aaency
Mayor Gillmor recessed the City Council Meeting at 6:24 p.m. and called the CRA meeting
to order.
A. Approval of June 24, 2015 CRA Minutes Excerpt of Council Minutes
MOTION by Mr. Hill and SECOND by Ms. Coy to approve passed on a voice vote of 4-0.
B. Waste Water Hookup Grant Application — Titone Properties, LLC 1753 Indian River
Drive (Transmittal. Application. Construction Plans, Budget Account Summary,
Deeds and Tax Receipts)
The City Manager briefly presented the grant request noting all requirements were in order,
and said Planner, Jan King was present to answer any questions.
MOTION by Ms. Coy and SECOND by Mr. Hill to approve.
Roll Call: Ayes: Gillmor, Adams, Coy, Hill Nays: None Absent: McPartlan Passed: 4-0
8. Adjourn Community Redevelopment Agency Meeting and Reconvene as City Council
Mayor Gillmor adjourned the CRA Meeting at 6:26 p.m. and reconvened the City Council
meeting.
9. CONSENT AGENDA
A. Approval of Minutes — July 8, 2015 Regular Meeting
15.124 B. Approve Resolution No. R-15-19 — FDOT Joint Participation Agreement (JPA) for
Purchase of Airport Equipment (Transmittal, R-15-19, JPA)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING
THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION
AGREEMENT WITH THE FOOT TO PROVIDE FUNDING FOR THE ACQUISITION OF
STORMWATER MAINTENANCE EQUIPMENT AT THE SEBASTIAN MUNICIPAL AIRPORT;
PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE.
MOTION by Ms. Coy and SECOND by Mr. Adams to approve the consent agenda.
Roll Call: Ayes: Adams, Coy, Hill, Gillmor Nays: None Absent: McPartlan Passed: 4-0
10. COMMITTEE REPORTS & APPOINTMENTS - None
11. PUBLIC HEARINGS — None
12. UNFINISHED BUSINESS
15.100 A. Disc Golf Update (Transmittal, Matrix)
The City Manager cited the matrix put together by City Engineer, Frank Watanabe for each
of the sites that had been considered and asked for Council's input.
Regular City Council Meeting/CRA Minutes
July 22, 2015
Page Four
Discussion followed on whether it was necessary to continue pursuing a location based on
objections received on each site considered, St. Johns' concerns, and the fact that no one
on Council was hearing from those who originally requested the course. The Parks
Superintendent said he had heard only from someone with whom he golfs.
It was the consensus of Council not to further pursue locations for disc golf at this time.
13. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
Ben Hocker, Sebastian, said that in the area of the grass parking area south of Riverview
Park, where new parking spaces have been installed by a local business, a barrier has been
erected that prohibits you from getting to the grass area; that kayak businesses are parking
on the grassy area of Riverview Park east of Indian River Drive to rent kayaks and paddle
boards and are launching there, one business being AFLOC. He said he could not find it in
the records that this is a launching area and it should be at the Main Street dock.
Mayor Gillmor disagreed and said this was always a kayak launching area.
Ms. Coy said we may have to get a handle on that since it was not intended for people to
drive in and park there. Mr. Hocker said it is a school bus that the business uses. Ms. Coy
said if someone is being paid to give lessons they can carry the kayaks from the parking lot.
Mr. Hocker continued that people with jet skis are doing some sort of boarding with water
jets that lift you up in the air near the spoil islands and expressed concern for the effect on
sea grass. Ms. Coy said that concerns her very much if it is in shallow water with that water
pressure.
Mayor Gillmor said it is not in our jurisdiction, and Ms. Coy said we should what we can to
protect our seagrass beds.
14. NEW BUSINESS
15.125 A. Approve Resolution No. R-15-18 Cross Creek Lake Estates Final Plat Five
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING
THE FINAL PLAT FOR A SUBDIVISION KNOWN AS CROSS CREEK LAKE ESTATES PLAT FIVE,
BEING A REPLAT OF A PORTION OF TRACT M OF CROSS CREEK LAKE ESTATES PLAT ONE;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read Resolution No. R-15-18 by title.
MOTION by Mayor Gillmor and SECOND by Ms. Coy to approve.
Warren Dill, local attorney, representing the Cross Creek Lake Estates developer briefly
addressed Council on final plat five, noting there are eight lots on this plat, they have
complied with all City requirements, and staff has conducted a thorough review.
Mayor Gillmor cited a discussion he had with staff going back regarding issues with
subdivisions providing limited access and egress, at a time that City Council caved to a lot of
pressure. Ms. King said this development was not one of those, that this has one entrance
Regular City Council Meeting/CRA Minutes
July 22, 2015
Page Five
and an emergency access onto Powerline Road. Mayor Gillmor said City Council should
consider requirements for stub -outs to connect with other existing lands, such as this
subdivision to Shakespeare.
Mr. Dill said they would have preferred access to Shakespeare for this subdivision, and Ms.
King agreed, but there was pressure not to do that. Mayor Gillmor said he wished we'd had
the foresight then. Mr. Dill said Dr. Fischer was prepared to widen the road at that time, and
the pressure was not from the developer.
Ms. Coy said we haven't had many developments in recent years, but we need to be very
aware of our surroundings.
Roll Call: Ayes: Coy, Hill, Gillmor, Adams Nays: None Absent: McPartlan Passed: 4-0
15.026 B. Approve Proposed (Maximum) Millage Rate for Submission of DR420 to Property
Appraiser (Transmittal, Two PowerPoint Presentations)
Administrative Services Director, Ken Killgore said City Council is being asked to set a
proposed millage rate to submit to the County Property Appraiser for the TRIM, explained
that this would be a "high end" millage rate, noting it was not impossible to change it to a
higher number at the end of the process, but if they did, there would be a cost involved. He
said staff was recommending staying with the current 3.8556 millage rate, and noted there
will be a workshop in August to talk about the proposed budget prior to scheduled hearings.
Mr. Killgore then gave a Power Point presentation (see PP attached to minutes), showing
the anticipated increase in costs for FY 2016, noting most of it is a 3% COLA which still has
to be negotiated with the City's union, 15% higher medical insurance costs, and some
position changes and additions.
Mayor Gillmor verified the 15% increase in medical insurance amounts to roughly $1 M per
year, and Mr. Killgore concurred. Mayor Gillmor then said if we reduce that to the 7%
alternative plan that would reduce that overall cost to about $70K.
Mr. Killgore continued with the Power Point and recommended a motion to set the maximum
millage with deadline for submission of July 24. He said if we go with the current millage it
would be advertised as a tax increase based on higher property values, and cited the
process they would go through between now and September before Council sets the final
millage and adopts the budget.
Ed Herlihy, Chairman, Budget Review Advisory Board, next addressed City Council on the
Board's recommendation, explained the process they follow, and presented another Power
Point (see PP attached to minutes). He cited the key items in the budget over last year
requiring additional funding in the amount of $273,744, and on behalf of the unanimous vote
of the Board after lots of deliberation, recommended that City Council adopt the budget as
presented by staff and adopt the maximum millage at 3.8556 for the DR420.
Mayor Gillmor extended his thanks to the Budget Review Advisory Board for all its hard
work, said it is important to get citizens involved, and is glad others have the expertise to
look it over.
Regular City Council Meeting/CRA Minutes
July 22, 2015
Page Six
Mr. Herlihy thanked Administrative Services Director, Ken Killgore and his staff and
ultimately City Manager, Joe Griffin, who all did a fine job of presenting the budget this year
on the tight schedule the State forces on them.
Ms. Coy said she appreciated what he and staff have done to consolidate this process.
MOTION by Ms. Coy and SECOND by Mr. Adams to set the maximum millage at 3.8556.
Ms. Coy asked if her motion was sufficient and the City Attorney responded that this is the
TRIM notice millage that they are providing tonight, and for the September budget hearings
they can use this or a lower number.
Mr. Hill stated we need to be honest that the justification for the increase is based on
potential for staff increases and employee health insurance, noting the millage was cut in
the past when property values were going down and on the backs of the employees, and it
is time to start to make employees whole again.
Roll Call: Ayes: Hill, Gillmor, Adams, Coy Nays: None Absent: McPartlan Passed: 4-0
15.026 C. Reschedule Auaust 10. 2015 Budget WorkshoD to First Order of Business at the
MOTION by Mr. Hill and SECOND by Ms. Coy to approve.
Roll Call: Ayes: Gillmor, Adams, Coy, Hill Nays: None Absent: McPartlan Passed: 4-0
15. CITY ATTORNEY MATTERS - None
16. CITY MANAGER MATTERS
The City Manager announced the Pelican News has gone out to residents and will be
produced and delivered twice per year.
17. CITY CLERK MATTERS - None
18. CITY COUNCIL MATTERS
A. Vice Mavor Adams
Mr. Adams said we are doing well in reducing expenses and that staff and Council are
working diligently to keep taxes low.
B. Council Member Coy
Ms. Coy and the City Manager gave a special shout out to City Manager Executive
Assistant, Jean Tarbell, for her coordination of the Pelican News; said she had received
calls regarding people not having enough room in the 64 gallon barrels provided by Waste
Management for twice per week pickup, and has discovered that some of the callers do not
recycle and reminded them that Waste Management is starting to enforce that they will not
pick up extra buckets because the trucks lift the containers rather than staff doing it. She
said they will do special pickups for big items such as appliances if called, encouraged
people to recycle, and said we may have new gas powered trucks by October.
Regular City Council Meeting/CRA Minutes
July 22, 2015
Page Seven
The City Manager added we will go to single stream recycling in October and the County will
conduct an open house town hall meeting in Sebastian chambers on August 19`" at 6 pm to
explain the new process.
C. Council Member Hill — None
D. Council Member McPartlan —Absent
E. Mayor Gillmor -None
19. Being no further business, Mayor Gillmor adjourned the Regular Meeting at 7:12 pm
Approved at the
Sally A.
= City Clerk
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Regular Meeting.
7
CRY OF
SIERAST
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HOME OF PELICAN ISLAND
Employee Benefits Overview
Renewal / Request for Proposal Process
July 22, 2015
Presented By:
GEHRING AAGROUP
INSU RANCE BROKERS, & C ON S U L T ANTS
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Employee Benefits Background
• 2014 Request for Proposal Outcome:
• Medical: Florida Blue 4 United Healthcare
• 8% savings off renewal offer
• Dental: Florida Combined Life 4 United Healthcare
• 7% savings off renewal offer
• Vision: Florida Blue (Davis Vision) 4 United Healthcare
• 3% savings off renewal offer
• Life LTD: No Change
• 12 Month Rate guarantee
• Supplemental Worksite: Aflac 4 Allstate
• Competitive plan designs and rate structures
Request for Proposal Process
• June 8t", 2015 Medical and Dental RFP released to market
• Respondents:
United Healthcare (incumbent) United Healthcare (incumbent)
Florida Blue
CIGNA
Health First
Advantica
Ameritas
Assu ra nt
Renaissance
United Concordia
Request for Proposal Process
Request for Proposal Medical Responses:
CURRENT RENEWAL Alternative #1 Alternative #2 Alternative #3 Alternative #4
SCHEDULE OF
BENEFITS
United Healthcare
United Healthcare
United Healthcare
Health First
Florida Blue
Cigna
Plan Basics
Out of
In Network..
Out of
In Network.
Out of
In Network.
Out of
In Network
Out Of
In Network
Out of
In Network.
Network
Network
Network
Network
Network
Network
Lifetime Max
Unlimited
Unlimited
Unlimited
Unlimited
Unlimited
Unlimited
Deductible
Single
$1,500 $5,000
$1,500 1 $5,000
$2,000 i $4,000
$1,500 $3,000
$1,300 $2,500
$1,500 $3,000
Family
$3,000 $10,000
$3,000 $10,000
$4,000 $8,000
$3,000 $6,000
$2,600 $5,000
$3,000 $6,000
Out of Pocket Max
Single
$4,500 $10,000
$4,500 $10,000
$4,000 s $8,000
$3,000 $6,000
$5,000 $10,000
$4,500 $9,000
Family
$9,000 $20,000
$9,000 $20,000
$8,000 $16,000
$6,000 $12,000
$5,000 $10,000
$9,000 $18,000
Coinsurance
20% 50%
20% 50%
0% 20%
20% 40%
20% 40%
20% 50%
Medical Rates:
Rates Not Final
EE Only 59
$481.56
$553.79
$514.30
$536.93
$589.67
$522.76
EE + Spouse 18
$1,083.51
$1,246.03
$1,157.18
$1,208.10
$1,470.45
$1,176.21
EE + Child(ren) 13
$837.91
$963.59
$894.88
$934.26
$1,136.81
$909.60
EE + Family 1
$1,420.60
$1,633.68
$1,517.18
$1,583.95
$1,927.64
$1,542.15
Monthly Premium
$73,014.05
$83,965.62
$77,978.18
$81,409.55
$95,313.56
$79,260.92
Annual Premium
$876,168.60
$1,007,587.44
$935,738.16
$976,914.60
$1,143,762.72
$951,131.04
$Increase
N/A
$131,418.84
$59,569.56
$100,746.00
$267,594.12
$74,962.44
% Increase
N/A
15.0%
6.8%
11.5%
30.5%
8.6%
Request for Proposal Process
• Medical Network Analysis (United Healthcare vs. Health First):
Medical Network:
Indian River County
United Health Care
F Health First Health Plans ML
Primary Care Physicians
88
73
Pediatricians
24
19
OB/GYN
18
15
Other Specialists
279
178
Hospitals
2
2
Brevard County
Primary Care Physicians
285
249
Pediatricians
72
101
OB/GYN
46
47
Other Specialists
1135
748
Hospitals
8
5
St. Lucie County
Primary Care Physicians
103
0
Pediatricians
32
0
OB/GYN
27
0
Other Specialists
367
0
Hospitals
3
0
Request for Proposal Process
• Request for Proposal Dental Responses:
CURRENT RENEWAL ALTERNATIVE#1 ALTERNATIVE#2 ALTERNATIVE#3 ALTERNATIVE#4 ALTERNATIVE#5
SCHEDULE
In Non
In Non
In Non
In Non
In Non
In Non
In Non
Plan Basics
Network Network
Network Network
Network Network
Network Network
Network Network
Network Network
Network Network
Calendar Year Max
$1,000
$1,000
$1,000
$1,000
$1,000
$1,000
$1,000
Deductibles
Single
$50 $50
$50 $50
$50 $50
$50 $50
$50 $50
$50 $50
$50 $50
Family
$150 $150
$150 $150
$150 $150
$150 $150
$150 $150
$150 $150
$150 $150
Benefits
Preventative
100% 100%
100% 100%
100% 100%
100% 100%
100% 100%
100% 100%
100% 100%
Basic
80% 80%
80% 80%
80% 80%
80% 80%
80% 80%
80% 80%
80% i 80%
Major
50% 50%
50% 50%
50% 50%
50% 50%
50% 50%
50% 50%
50% 50%
Orthodontia
50% 50%
50% 50%
50% 50%
50% 50%
50% 50%
50% 50%
50% 50%
Employee 59
$26.52
$26.52
$24.20
$24.83
$25.53
$28.31
$27.52
EE+Spouse 32
$53.52
$53.52
$48.83
$49.33
$51.52
$57.91
$58.76
EE + Child(ren) 9
$73.50
$73.50
$67.06
$69.45
$70.75
$68.56
$76.00
Family 20
$100.51
$100.51
$91.70
$93.95
$96.75
$108.44
$107.20
Monthly Premium
$5,949.02
$5,949.02
$5,427.90
$5,547.58
$5,726.66
$6,309.25
$6,332.00
Annual Premium
$71,388.24
$71,388.24
$65,134.80
$66,570.96
$68,719.92
$75,711.00
$75,984.00
Increase
N/A
$0.00
-$6,253.44
-$4,817.28
-$2,668.32
$4,322.76
$4,595.76
Increase
N/A
0.0%
-8.8%
-6.7%
-3.7%
6.1%
6.4%
Recommendation of Renewal
Effective: October 01, 2015
• Medical Plan: United Healthcare Alternative #1
• No disruption in network
• Lower out of pocket maximum with increased
Health Reimbursement Account
funding and no coinsurance after deductible is
satisfied.
Deductible
In Network
In Network
Single
$1,500
$2,000
Family
$3,000
$4,000
Out of Pocket Maximum (OOPM)
Single
$4,500
$4,000
Family
$9,000
$8,000
Health Reimbursement Account (HRA)
City Funded
City Funded
Single
$1,500
$2,000
Family
$3,000
$4,000
Net Out of Pocket Maximum
(OOPM — HRA Funding)
(OOPM — HRA Funding)
Single
$3,000
$2,000
Family
$6,000
$4,000
• Competitive premiums
• Continued partnership with United Healthcare
Recommendation of Renewal
Effective: October 01, 2015
• Dental Plan: United Healthcare Renewal
• No disruption in network
• No change in plan design
• No change in premiums
• Continued partnership with United Healthcare
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2016 Budget and Capital Program
o What's Included in General Fund?
o Revenues and Balancing Tactics.
o What's Left Out?
o Enterprise and Other Funds.
o Property Values & Millage.
o Other Considerations.
z
What's Included —
General Fund Summary
$250,622 Raises and Added Positions
153,352 New Operating Expenses
71,289 Less Equipment Purchases
- 58,941 Less Transfers -Other Funds
$ 273,744 Total Budget Increase
3
What's Included? —
Personnel Cost Up $250,622
o Pay and Benefits
3% Allocated for Pay Increases (Negotiable!).
15% Higher Medical Insurance Premiums (RFP).
o Net Position Changes Past Year
+ City Hall Half-time Call Line Assistant.
* Administrative Services Part-time Accounting Clerk.
* Police Administration Part-time Logistics Specialist.
- Roads Maintenance Supervisor.
+ Stormwater Maintenance Worker III.
o Position Changes for 2016
+ City Clerk Full-time & Audio Visual Part-time.
- Administrative Services Human Resources Specialist.
- 3 Part-time Janitorial Staff.
- Parks Maintenance Worker I.
4
What's Included —
Operation Cost Up $153,352
O Election Cost $26,250.
o Police Department O&M $22,022.
o Facilities Services Janitorial $28,824.
o Non -Departmental $65,582:
$16,701 Riverfront CRA
$13,323 Telephone and Electric
$20,000 Time Clocks
$13,000 PBA Tuition Reimbursements.
$ 2,558 Net for Other Accounts.
o All Other O&M Accounts $10,674.
61
What's Included? —
Capital Outlays Down $71,289
Audio Visual - $40,000 Cameras,
$2,000 Acoustical Panels.
o MIS - $20,000 Server Replacements.
o Police - $2,000 Projectors, $4,000 Shredder,
$5,000 Rifles, $5,000 Tasers, $6,500 Evidence
Cabinet, $2,500 Surveillance Camera.
o Parks & Recreation - $26,000 Enclosed Trailers,
$5,000 Open Trailer, $25,000 Pickup, $15,000
Exercise Stations, $3,000 Tennis Wind Screens.
c) Facilities - $40,000 PW Compound Restrooms.
0
What's Included? —
Transfers Out Down $58,941
FY2015 Transfers Out From Millage Increase
o $207,000 To Local Option Gas Tax:
$100,000 (Plus $57,000 Savings From Health Insurance)
for Street Resurfacing.
$50,000 for All Aboard Florida.
o $100,000 to Stormwater Fund for the Lagoon.
FY2016 Transfers Out
o $200,000 To Local Option Gas Tax:
$150,000 for Street Resurfacing.
$50,000 for All Aboard Florida.
o $100,000 to Stormwater Fund:
$50,000 Lagoon Coalition and Oyster Mats.
$50,000 to Stormwater Operations & Maintenance.
Revenues and Balancing Tactics
0 3.8556 Millage - 96% Collection Rate.
0 4% Growth of Utility & State Revenues, Added
Propane Franchise/Utility Fees.
o $104,086 Final on Repayment Plan from
Building Department on Business Taxes.
o $50,000 Adjustment to Stormwater Transfer.
0 2nd of 4 Year Repayment of $200,000 Loan to
Airport to Cover Legal Expenses.
o Cut or Deferred Equipment/Facility
Replacements Requested "Just -in -Case".
o Qualified Items to Special Revenue Funds.
8
What's Left Out?
o No Contingency for Negotiations
Resulting in More Than 3% Pay Raises.
o No Contingency for More Than 15%
Health Insurance Increases.
o No Police Positions Restored or Funding
to Match COPS Grant (If Approved).
Enterprise Funds:
Golf Course
o Assuming 4% Operating Revenue
Increase ($79,531) Over 2015 Budget.
o Increase in Budget for Cart Attendants
& Addition of Temporary Assistant Pro.
o No Change in $100,000 Airport Rent.
o No Longer Funding Greens Equipment.
o $700,000 Loan from Building Fund and
$600,000 Payment by DST Fund Will
Allow Project to Replace Irrigation
System and Bathrooms - Using Golf
Course Capital Account for Repayment
to the Building Fund.
10
Enterprise Funds:
Airport
o Fuel Sales Down - Lower Prices
o Rental Revenues Down - Loss of Tenant
o Pays 20% for Public Works Director and
25% for Environmental Specialist to Serve
as Airport Director and Administrator.
o Also Pays 25% for Maintenance Worker.
o Allocating $14,035 toward Economic
Development Advertising Cost.
o Repaying 1/4 of General Fund Loan and
Loans from Discretionary Sales Taxes.
I I
Enterprise Funds:
Building
Operating Revenue Estimates About 3%
Higher than 2015 Budget But Almost
Same at 2015 Estimates.
Will Receive About $8,200 of Interest on
$700,000 Loan to Golf Course.
; Replacing Vehicles and Equipment.
Budgeting $68,357 More Than Revenue
Due to Last Payment on Business Taxes
Back to General Fund.
12
Special Revenue and Other Funds:
Special Revenue Funds
o Local Option Gas Tax:
$50,000 Per Year for All Aboard Florida.
Covering Street Lights and Bank Note.
Pays for R/R Crossing Work, Sidewalk Repair
& Construction, Sign Replacement, Road
Striping and Indian River Light Pole Repairs.
Vocelle to be Repaved in 2016, Indian River
Drive & Barber in 2017, Bay Drive & Bevin in
2018, $200,000 Per Year in Later Years.
o Parking In Lieu Of Fund:
Using $25,000 for Indian River Drive Parking.
Expect About $44,000 Balance by Year End.
Receiving $19,730 Per Year on Agreements.
13
Special Revenue and Other Funds:
Special Revenue Funds
o Discretionary Sales Tax:
Ongoing - City Hall Bank Note, Computer
Upgrades and Police Vehicles. Picked Up
Stormwater Bank Note This Year.
2016 - Tulip Drive Roadway and Crossing,
Police Roof, City Hall Painting & Parking Lot,
Baseball Field Lighting, PD Evidence Garage,
PW Equipment Shelters, Working Waterfront
Drainage & Enhancements, Colombariums,
Excavator Matching, 1/2 of Schumann Sidewalk
and Golf Course Improvements.
2017 - Barber Street Bridge, '/z of Schumann
Sidewalk, Bevan Ditch and '/4 Round Program.
Later - 1/4 Round Program in 2018 and Match
for Airport West Access Road.
11VA
Special Revenue and Other Funds:
Special Revenue Funds
o Riverfront CRA Fund:
Usual Public Lighting, Hurricane Harbor Repair
and Maintenance, General Fund Maintenance
Charge, Special Events, Plus Continuing the
Sign and Sewer Connection Programs.
2016 - Also Has Half of Riverview Park
Sidewalks and Match on Landscaping U.S.#1.
2017 - Half of Riverview Park Sidewalks.
o Recreation Impact Fee Fund:
2016 - Biker"
ath on Brushfoot, Equipment
Building and Community Center Work.
Bleacher Shields Requested by Parks and
Recreation Board Are Not Included.
15
Special Revenue and Other Funds:
Special Revenue Funds
o Stormwater Utility Fund:
$100,000 Transfer From General Fund.
Bank Note Payments Made by DST Fund.
Continues Stormwater Park Electric Charge,
Road Crossing & Sideyard Pipe Work,
Vehicle/Equipment Replacements.
Completes 2015 Ditch Maintenance Program,
Adjusts Transfer to General Fund for Operation
and Maintenance Expenditures.
Adds 1/4 Round Program in 2019, If No DST.
16
Special Revenue and Other Funds:
Special Revenue/Trust Funds
o Law Enforcement Forfeiture Fund:
Used Only for Unbudgeted Items.
o Cemetery Trust Fund:
1/2 of Sales is Non -Expendable but Interest
can be Used for Maintenance.
1/2 of Sales is Expendable on Expansions or
Adding Capacity. Bought Property in 2013.
Planning Storage Building in 2016 and
Redoing South Roadway in 2021.
ir1
Special Revenue and Other Funds:
Debt Service Funds
o Discretionary Sales Tax Debt Service:
Includes Required Bank Note Payments.
$1,722,000 Outstanding as of 9/30/15.
Final Maturity on 4/01/17.
o Stormwater Utility Debt Service:
Includes Required Bank Note Payments.
$2,630,000 Outstanding as of 9/30/15.
Final Maturity on 5/01/22.
Property Values and Millage:
Property Values
o Property Values Increased to a Total
Taxable Value of $969,551,272.
o This is $59,049,159 More Than Last Year,
an Increase of 9.55%.
o New Taxable = $25,492,245 This Year
Versus $19,914,805 Last Year, Up 2.88%
o Average Reassessment Increased 6.67%.
We
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Property Values and Millage:
Millage
3.6290 Rolled -Back Rate
Adds $105,899 From Additions & CRA Offset.
$100,000 Homestead Property Would Pay
$5.52 Less Due to 1.6% Limitation.
$100,000 Commercial Property Would Pay
$1.55 More Due to 6.67% Value Increase.
c Same 3.8556 Millage
Adds $182,468 From Additions & CRA Offset.
$100,000 Homestead Would Pay $6.17 More.
$100,000 Commercial Would Pay $25.72 More.
20
Other Considerations
Unsettled Issues:
Premiums for Employee Health Insurance
Have Not Been Set - 15% Allocated.
Wage Opener Negotiations Not Done.
COPS Program Matching Application.
All Aboard Florida.
Normally Set Proposed Millage Higher to
Allow Flexibility in Dealing With Other
Matters That Result from Budget
Discussions and Hearings.
21
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2014-2015 BUDCOM
RECOMMENDATION
• RAISE ADDITIONAL FUNDS $z65,000
• APPROVED MILLAGE RATE 3.8556
• I.R LAGOON
ALL ABOARD FLORIDA
• C.O.P.S GRANT
•
ROADS
$1007000
$50,000
$151000
$1001000
E015-16 BUDGET DISCUSSIONS
• PROPOSED GENERAL FUND BUDGET
• CANAL REPAIRS
• ROADS
• GOLF COURSE IRRIGATION PROJECT
• I.R. LAGOON FUNDING
• ALL ABOARD FLORIDA FUNDING
• PUBLIC SAFETY
• QUARTER ROUND CONSTRUCTION
• CRA ENHANCEMENT/SEWER CONNECTIVITY
• CITY STAFF EXPANSION
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PREVIOUS ITEMS INCLUDED IN
201546 BUDGET
LAGOON FUNDING
ROAD REPAVING/REPAIR
ALL ABOARD FLORIDA
SEWER CONNECTIVITY
100,000
100,000 (Plus 100,000)
50,000
100,000
NOTE: Funding in 2015-16 budget year for first 3 items
comes from General Fund revenue. Sewer Grants is
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BUDGETED - FY 2015 VS. FY 2016
LAGOON FUNDING
ROAD REPAVING
ALL ABOARD FLORIDA
COPS GRANT MATCHING
TOTALS FROM 3.8556 MILS
ADDITIONAL ROAD PAVING
(FROM HEALTH INSURANCE)
SEWER CONNECTIVITY (CRA)
2014-15 2015-16
Funding Funding
$ 100,000
100,000
507000
15,000
$265,000
$ 57,000
$100,000
$ 100,000
150,000
50,000
$3007000
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