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HomeMy WebLinkAbout2015-07-16 PZ MinutesCITY OF SEBASTIAN 06 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING JULY 16, 2015 C Chairman Dodd called the meeting to order at 6:00 P.M. cuE o D- E ROLL CALL: PRESENT: Mr. Roth Mr. McManus r- %a Mr. Dodd Mr. Qizilbash ca 0 Ms. Kautenburg (a) Mr. Durr Mr. Carter Mr. Alvarez(a) U) Mr. Reyes [a j ,C -0 F. O O N O CL a ALSO PRESENT: Jan King, Senior Planner W N s Q Q Robert Ginsburg, City Attorney Dorri Bosworth, Planner/Recording Secretary [Ms. Dale Simchick, IRC School Board Liaison was not present] The Pledge of Allegiance was said by all. ANNOUNCEMENTS AND/OR AGENDA MODIFICATIONS: None APPROVAL OF MINUTES: Ms. Bosworth stated there was one minor change that was made earlier in the day to the second paragraph under "Approval of Minutes" which was to better clarify a statement made by Mr. Roth, and she read the revision to the Commission. MOTION by Roth/Carter to accept the minutes of the June 4, 2015 Planning and Zoning Commission meeting as amended. Motion was approved unanimously by voice vote. PUBLIC HEARINGS: A. QUASI-JUDICIAL PUBLIC HEARING - CONDITIONAL USE PERMIT - NEW MODEL HOME - 526 S. EASY STREET- ADAMS HOMES Chairman Dodd asked the Commissioners if they had any ex -parte communication to disclose. Mr. Alvarez stated he had done business in the past with Adams Homes. Mr. Ginsburg asked Mr. Alvarez if the business involved anything with regards to the current application. Mr. Alvarez stated no. Mr. Ginsburg asked if he would, despite the business dealings with Adams Homes in the past, be able to make a decision based on the evidence presented at this hearing. Mr. Alvarez stated he could. The applicant/representative and staff were sworn in by the City Attorney. Mr. Peter Gunn, General Manager for Adams Homes, presented the paper application to the Commission. Mr. Dodd told Mr. Gunn they already had copies of the application, and asked if he had any comments. Mr. Gunn stated no. f? CL 9 cc c 'c O PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF JULY 16, 2015 Ms. King reviewed the request, stating there had not been a model home permit application before them in quite a while. She noted the generic required findings were listed on Page 2 of the Staff Report, and the conditional use criteria were more specific. With regards to the criteria, she asked the representative to state for the record that "no construction materials or equipment will be stored at the model". Mr. Gunn stated there would not be. She continued by explaining that the model home sign in the front yard would need a building permit, which had been applied for, but had not been issued as of yet. She noted that the model had been flying flags on the property and that the American flag was allowed but the "Open" feather flags were not permitted and should be removed. Also, she stated the off -premise sign on CR 512 should be removed, and proceeded to explain the difference between an Open House and Model Home with regards to the Land Development Code. Ms. King then explained the parking requirements giving credit for two spaces in the driveway, and needing three additional, which the code allowed to be within the street ROW. The parking as shown on the proposed site plan that the Commissioners received needed to be moved to a minimum of 10 feet from the side lot line. A revised plan had been given to staff earlier in the day that met that requirement. Ms. King stated that staff recommended approval of the conditional use permit with the seven conditions as listed in the staff report, and read them into the record. She explained that the parking in the ROW would need a permit since no details had been given on the construction and she mentioned that some of the conditions had already been met. Mr. Dodd had questions regarding the swale and the effect the parking would have on the drainage. Ms. King stated that through the ROW Permit process, the contractor would be working with the Engineering Dept. on that issue. There was discussion on some of the drainage problems with parking areas of past model homes. Mr. Dodd opined it was better to get it right up front than to have to enforce it or fix it later. There was a further discussion on where the employee would park, the handicapped space, and signage to designate customer parking. Mr. Dodd suggested using wheel stops and painting customer parking on them so that the handicapped space would not be taken in the driveway, although he did not like the parking in the ROW for a residential area. Another discussion ensued regarding credit for more parking in the driveway. Mr. Carter asked if the permit was for a year, and if there was a limit for the number of renewals. Ms. King stated yes, and there was not a limit. Mr. Qizilbash stated he felt, based on the width of the property, and 10 feet wide spaces, the parking area could not fit as proposed. The plan was shown on the overhead projector. Mr. Gunn stated they would rather not have to put parking in the front, but if they could get credit for four in the driveway, one would be easier to install in front. Mr. Qizilbash suggested three in the driveway and two in front. Mr. Dodd asked Mr. Gunn what the project volume of customers they expected. He stated there was usually not a lot at the same time since there was only one sales agent and they mostly took appointments. Mr. Alvarez agreed with Mr. Qizilbash's suggestion. The Commission discussed various parking scenarios, would allowing only four spaces require a variance, what precedent would be set, and parking in the swale area. Mr. Dodd noted it was hard to enforce commercial codes in the residential areas. Mr. Reyes noted the parking as proposed would hit the mitered end of the driveway pipe, and questioned if customers would be walking in the road to get to the driveway to get to the door. Mr. McManus asked if the parking area would be asphalted. Mr. Gunn stated no, it would permeable. 2 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF JULY 16, 2015 Chmn. Dodd asked if there was anyone in the public that was opposed or in favor of the application. There was none. With regards to the parking concerns, Mr. Reyes was comfortable that Public Works would work with the applicant and approve an agreeable design. There were questions regarding the ROW permit, which Ms. King answered. Mr. Ginsburg asked Mr. Gunn to verify his position with Adams Homes, and asked him if he was familiar with the signage issues at the model. Mr. Gunn stated he was not, but that his sales manager was handling them. Mr. Ginsburg explained that he wanted assurances from Adams Homes that they would abide by the city's sign codes with regards to off-site signs, Open House signs, banners, and all the signs disallowed, and asked for that assurance from Mr. Gunn. Mr. Gunn responded he would do his best, and that he couldn't stop everybody from doing everything, but he would try. Mr. Ginsburg again asked for the assurance that his best efforts would be used to comply at all times with the sign codes. Mr. Gunn stated yes. Mr. Ginsburg verified if he could be the contact person, and Mr. Gunn replied yes. Mr. Gunn asked if they could use the Open House signs at their spec homes and Ms. King stated yes, explaining those regulations. Mr. Qizilbash asked if they could put an Open sign in the window. Ms. King stated technically no, and that the sign code for residential districts were very restrictive. Mr. Dodd asked if the monument sign in the front yard was too large. Ms. King stated it was, six square feet of copy area was allowed, and she was working with the applicant on their sign permit, bring it into compliance. MOTION by Dodd/McManus "that we approve the Model Home Conditional Use Permit for Adams Homes for the property located at 526 S. Easy Street with the seven conditions as stated in the staff recommendation." ROLL CALL: Mr. Durr yes Mr. McManus yes Mr. Qizilbash yes Mr. Reyes yes Mr. Roth yes Mr. Carter yes Mr.Dodd yes The vote was 7-0. Motion carried UNFINISHED BUSINESS: None PUBLIC INPUT: None NEW BUSINESS: None STAFF MATTERS: None COMMISSIONERS MATTERS: Mr. Dodd asked for an update on the Landscape code revisions. Ms. King stated staff had very minimally started it, and that it was mainly a time issue. He also asked about the terrible condition of the sidewalk after the recent repaving on Fleming Street and if the sidewalk was going to be re -done. Ms. King said she would check with Mr. Watanabe. 3 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF JULY 16, 2015 Mr. Roth noted that there was an underground drain repaired in front of Park Place just to the east of the entrance, and everything was in place except for one sidewalk square that was cut out, and it has not been replaced since the project was done 4 weeks ago. He also had three items that he would like the City Engineer to consider, which were 1) working with the Police Traffic Dept. regarding the heavy trucks from US Hwy. #1 using Barber Street to get to CR 512; 2) the need for a turn lane/passing blister in front of Park Place; and 3) improvements to the Barber Street/Pelican Island Place intersection using the lots that Indian River County had bought to straighten the road. He would like to see that project resurrected. ITEMS FOR NEXT AGENDA: None ADJOURN: Chairman Dodd adjourned the meeting at 6:47 p.m. (db) El