Loading...
HomeMy WebLinkAbout2015 - JPA 437888CRY OF SEBASTIAN HOME OF PELICAN ISLAND CITY OF SEBASTIAN CHANGE ORDER FORM CHANGE ORDER #: 2 PROJECT NAME: Airport Striping CONTRACTOR: Hi -Lite Drive CONTACT NAME: Yul McNair ADDRESS: 18249 Hi -Lite Drive PO Box 460 Adams Center, NY 13606 CONTRACT DATE: 10/28/15 By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows: DESCRIPTION: Surface preparation and runway/taxiway painting —yellow See Attached A) CONTRACT PRICE PRIOR TO THIS CHANGE S 50569.38 NET INCREASE (DECREASE) RESULTING FROM THIS CHANGE S 2.139.00 NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER $ 52.70838 B) CONTRACT TIME PRIOR TO THIS CHANGE (NUMBER OF DAYS) NET INCREASE (DECREASE) RESULTING FROM THIS CHANGE (NUMBER OF DAYS) NEW COMPLETION DATE INCLUDING THIS CHANGE AGREED: CO CTOR: CIT SEBASTIAN: Date• �� S Date: 141VIOZ/14 Authorized $g tature AuthorizpO City Manager Approvals By City of Sebastian Staff: City Manager Authorization— cumulative amount less the 15% of contract price of $15,000 single change order. _ City Council Authorization —cumulative amount exceeds 15% of the contract price of $15,000 single change order. (Meeting Date ) CITY OF SEBASTIAN n City Manager dr Date Project Manager as to engineering Administrative Services s to budget City Attorney s to legal Sally A. Maio, MMC, City Clerk HI -LITE AIRFIELD SERVICES, LLC Proposal City of Sebastian 202 Airport Dr E Sebastian, Florida 32958 Attn: Frank Watanabe Project County: Indian River City/State: Sebastian, FL MORE THAN A MARKINGS COMPANY. Bid Date: Proposal Project Reference: Completion Date: Phone: Fax: 11/10/15 15-11752-P Remark Holdbars (772)228-7013 (772)228-7078 Item# Description Qty Unit $/Unit Price P-101-5-2-3 Surface Preparation — (>20,000 sq.ft) P-620-1-2-1 Runway/Taxiway Painting - Yellow (0-5,000 sq.ft) P-620-1-3-1 Runway/Taxiway Painting - Black (0-5,000 sq.ft) P-620-2-1 Reflective Media - (Type 1) P-6203-1-1 Paint Enhancements - Biocide Additive P-6203-1-2 Paint Enhancements - Rust Discoloration Formulation P-620-5-1 Set up Cost (Cost shall include all mobilization costs, cost of $ 0.25 salaries, overhead, fringe benefits, operating margin, expenses 1395 and travel expenses) 3720 SF $ 0.005 $ 18.60 1395 SF $ 0.15 $ 209.25 2325 SF $ 0.20 $ 465.00 1395 SF $ 0.25 $ 348.75 1395 SF $ 0.10 $139.50 1395 SF $ 0.10 $ 139.50 7440 SF $ 0.11 $ 818.40 Total: $ 2,139.00 Project Description: Cleaning and Remarking of Holdbar Markings at Sebastian Municipal Airport, Sebastian, FL Remarks: Pricing per FDOT State Runway Marking Contract # BDX68 Price Includes: (1) Mobilization Note: This Quote/Proposal is Only Valid in its Entirety And Prices Are Valid for (30) Days. If you need further information please contact: Brian Lawton, Project Coordinator, 315-583-6111 ext. 244 or brianl@hi-lite.com 200 Cumberland Park Drive vvww.'LHIw�,ITE XM P. 904.429.0990 St. Augustine, FL 32095 F 352.835.7941 HI -LITE AIRFIELD SERVICES, LLC We Propose Hereby To Fumish Material and Labor In Accordance with Above Specifications For the Above Sum. Prices May Vary Slightly to Suit your Project's Particular Needs Such as Number of Mobilizations and Traffic Control. Acceptance Of This Proposal Is Only Valid In Its Entirety. Note: This Proposal Is Valid for 90 Days. Date: Acceptance Of Proposal—The Above Prices, Specifications and Conditions Are Satisfactory and Hereby Accepted. You Are Authorized To Do The Work As Specified. 200 Cumberland Park Drive IJI,�e � B _ � � T � a C O M P. 904.429.0990 St. Augustine, FL 32095 I F. 352.835.7941 HI -LITE AIRFIELD SERVICES, LLC Proposal City of Sebastian 202 Airport Or E Sebastian, Florida 32958 Attn:Frank Watanabe Project County: Indian River City/State: Sebastian, FL MORE THAN A MARKINGS COMPANY. Bid Date: 11/10/15 Proposal#: 15-11752-P Project Reference: Remark Holdbars Completion Date: Phone: (772)228-7013 Fax: (772)228-7078 Item# Description Qty Unit S I Unit Price P-101-5-2-3 Surface Preparation — (>20,000 sq.ft) P-620-1-2-1 Runway/Taxiway Painting - Yellow (0-5,000 sq.ft) P-620-1-3-1 Runway/Taxiway Painting - Black (0-5,000 sq.ft) P-620-2-1 Reflective Media - (Type 1) P-620-3-1-1 Paint Enhancements - Biocide Additive P-620-3-1-2 Paint Enhancements - Rust Discoloration Formulation P-620-5-1 Set up Cost (Cost shall include all mobilization costs, cost of $ 0.25 salaries, overhead, fringe benefits, operating margin, expenses 1395 and travel expenses) 3720 SF $ 0.005 $ 18.60 1395 SF $ 0.15 $ 209.25 2325 SF $ 0.20 $ 465.00 1395 SF $ 0.25 $ 348.75 1395 SF $ 0.10 $139.50 1395 SF $ 0.10 $139.50 7440 SF $ 0.11 $ 818.40 Total: $ 2,139.00 Project Description: Cleaning and Remarking of Holdbar Markings at Sebastian Municipal Airport, Sebastian, FL Remarks: Pricing per FOOT State Runway Marking Contract # BDX68 Price Includes: (1) Mobilization Note: This Quote/Proposal is Only Valid in its Entirety And Prices Are Valid for (30) Days. If you need further information please contact: Brian Lawton, Project Coordinator, 315.583.6111 ext. 244 or brianl@hi-lite.com 200rive ParkP095 WWW.HI-LITE.COM I St. Augusane FL3nd F.352835.77941 HI -LITE AIRFIELD SERVICES, LLC We Propose Hereby To Furnish Material and Labor in Accordance with Above Specifications For the Above Sum. Prices May Vary Slightly to Suit your Project's Particular Needs Such as Number of Mobilizations and Traffic Control. Acceptance Of This Proposal Is Only Valid In Its Entirety. Note: This Proposal is Valid for 90 Days. 04 Data: Id Signature: / `-!"" / Rhonda M. McNeely, Vice -President, Sale Acceptance Of Proposal - The Above Prices, Specifications and Conditions Are Satisfactory and Hereby Accepted. You Are Authorized To Do The Work As Specified. Date: 200 Cumberland Park Nve WWW.HI_LITE.COM P904.429.0990 St. Augustine, FL 32095 F. 352.835.7941 HI -LITE AIRFIELD SERVICES, LLC Proposal City of Sebastian 202 Airport Or E Sebastian, Florida 32958 Attn: Frank Watanabe Project County: Indian River City/State: Sebastian, FL MORE THAN A MARKINGS COMPANY. Bid Date: Proposal Project Reference: Completion Date: Phone: Fax: 11/10/15 15-11752-P Remark Holdbars (772)228-7013 (772)228-7078 Item# Description Qty Unit $ l Unit Price P-101-5-2-3 Surface Preparation — (>20,000 sq.ft) P-620-1-2-1 Runway/Taxiway Painting - Yellow (0-5,000 sq.ft) P-620-1-3-1 Runwayrraxiway Painting - Bleck (05,000 sq.ft) P-620-2-1 Reflective Media - (Type 1) P520-3-1-1 Paint Enhancements - Biocide Additive P-620-3-1-2 Paint Enhancements - Rust Discoloration Formulation P-620-5-1 Set up Cost (Cost shall include all mobilization costs, cost of $ 0.25 salaries, overhead, fringe benefits, operating margin, expenses 1395 and travel expenses) 3720 SF $ 0.005 $ 18.60 1395 SF $ 0.15 $ 209.25 2325 SF $ 0.20 $ 465.00 1395 SF $ 0.25 $ 348.75 1395 SF $ 0.10 $139.50 1395 SF $ 0.10 $ 139.50 7440 SF $ 0.11 $ 818.40 Total: $ 2,139.00 Project Description: Cleaning and Remarking of Holdbar Markings at Sebastian Municipal Airport, Sebastian, FL Remarks: Pricing per FDOT Stale Runway Marking Contract # BDX68 Price Includes: (1) Mobilization Note: This QuotelProposal is Only Valid in its Entirety And Prices Are Valid for (30) Days. If you need further information please contact: Brian Lawton, Project Coordinator, 315583-6111 ext. 244 or brianl@hi-lite.com 200 Cumberland Park Drive WWW.Hi-LITE.COM P904.429.0990 St. Augustine, FL 32095 F 352.835.7941 HI -LITE AIRFIELD SERVICES, LLC We Propose Hereby To Furnish Material and Labor In Accordance with Above Specifications For the Above Sum. Prices May Vary Slightly to Suit your Project's Particular Needs Such as Number of Mobilizations and Traffic Control. Acceptance Of This Proposal Is Only Valid in Its Entirety. Note: This Proposal Is Valid for 90 Days. Date: Signature: l' " Y r ' C&"" Rhonda M. McNeely, VIce�President, Sale Acceptance Of Proposal — The Above Prices, Specifications and Conditions Are Satisfactory and Hereby Accepted. You Are Authorized To Do The Work As Specified. 200 Cumberland Park Drive WiINWaI I I-LITE.COM P 904.429.0990 St. Augustine, Fl- 32095 F 352.835.7941 Linda Kinchen From: Frank Watanabe Sent: Wednesday, November 11, 2015 2:12 PM To: Linda Kinchen Cc: Joseph Griffin; Kenneth Killgore Subject: FW: Revised estimate for the restriping Attachments: 15-11751-P[1].pdf; 15-11752-P[1].pdf Linda, Please check with Nancy tomorrow Thurs 11/12 to see where we can charge this additional two Change Order cost of $2,708. Joe is ok with these CO's, if we can find the extra funds in airport budget. If we have the funds, please create the Change Order Forms for all to sign. We need this done tomorrow since Hi Lite is scheduled to start Mon 11/16. Thanks From: Frank Watanabe Sent: Wednesday, November 11, 2015 8:27 AM To: Joseph Griffin; Kenneth Killgore Subject: FW: Revised estimate for the restriping Joe and Ken, I need another $2,708 for the airport reflective markings. Our estimate for $45,376 was for all runways and taxiway (white and black). We need to do the yellow stripe on taxiway and limit lines. My bad on missing this. There are two CO's for $5,193.375 and $2,139 = $7,332.375, they are attached. Our FOOT Budget is funded at $50,000 with $10,000 of local match. All I need is the add $2,708.38. 1 need confirmation by Thurs 11/12 since the contractor would like to stripe on Mon 11/16. Thanks Frank From: Yul McNair [mailto:yul.mcnair0hi-lite.com] Sent: Tuesday, November 10, 2015 5:08 PM To: Frank Watanabe; Tim Walker; Gary Nicholas Cc: Candace Swanson; Brian Garratt; Michelle Stromberg Subject: Re: Revised estimate for the restriping Good Afternoon Frank - As per our conversation this morning, attached please find the estimates on the proposed additional work for Sebastian Airport. If you should have any questions, please do not hesitate to contact any one of the Hi -Lite team members. Sincerely, Yul McNair, Director of Business Development Southeast & Caribbean Markets "Airfield Safety is Hi-Lite's Mission. Safety First.T " Hi -Lite Airfield Services, LLC Florida Office 200 Cumberland Park Drive St. Augustine, FL 32095 United States 904-429-0990 Office EXT 708 904-217-4761 Fax 352-601-8709 Cell vul.mcnair@hi-lite.com www.hi-lite.com Please print this email only if it's necessaryl This is a confidential communication intended for the named recipient. Please destroy and notify me if it is misdirected. From: Frank Watanabe <FWatanabe@CitvofSebastian.ors> Date: Tuesday, November 10, 2015 at 4:41 PM To: Tim Walker <TWalker@CitvOfSebastian.ore>, Gary Nicholas <GNicholas@CitvofSebastian.ore> Cc: Yul McNair <yul.mcnair@hi-lite.com> Subject: Revised estimate for the restriping Tim and Gary, Let me know if Hi Lite emailed you the revised estimate for the yellow centerline. In addition, we are all in agreement the striping will be in the day time and that the yellow limit lines will be added to this day operation at the current PO price. I need this estimate to get approval priorto any work to begin. So hold on NTP until I get this estimate and get authorization. Thanks Frank Watanabe Public Work Director/City Engineer City of Sebastian (772)388-8228 anCF SIE,BASI" HOME OF PELICAN fSMD CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meeting Date: 23 September 2015 Agenda Item Title: Reflective Pavement Markings at the Sebastian Airport Runways and taxiways Recommendation: Approve contract with Hi -Lite for $45,376 for the remarking of reflective pavement markings at the Sebastian Municipal Airport. Authorize the City Manager to execute the agreement. Background: On 22 July 2015, Council approved a FDOT Joint Participation Agreement (JPA) in the amount of $50,000 for the replacement of worn reflective pavement markings for the runways and taxiways at the Sebastian Municipal Airport. Since the FDOT aviation grant is 80/20, the City participation of 20% is $10,000 and FDOT will cover the $40,000 per the approved FDOT JPA to secure the project amount of $50,000. The selected contractor, Hi -Lite Airfield Services LLC, is selected using the approved statewide airport runway marking executed contract dated 20 Feb 2014. If Agenda Item Requires Expenditure of Funds: Total Cost: $50,000, FDOT funding: $40,000 City match FYI 6: $10,000 Fund to Be Utilized for Appropriation: DST Administrative Services/CFO Review: Attachments: 1. FDOT e-mail confirming JPA execution 2. State contract for marking 3. Proposal from Hi Lite City Manager Authorization: Date: 16 September 2015 Frank Watanabe From: McDermott, Laurie <Laurie.McDermott@dot.state.fl.us> Sent: Friday, September 11, 2015 9:19 AM To: Frank Watanabe Cc: Michelle Stromberg Subject: RE: Airport storm water equipment Hi Frank — both contracts have been executed and I will be sending you your copies. We are good to go. As for the pavement markings — the state wide contract is with Hi -lite and can be used for this project. Thank you, Laurie McDermott Aviation Coordinator/Office of Modal Development Florida Department of Transportation, District 4 3400 West Commercial Blvd Fort Lauderdale, FL 33309 Tel: (954)777-4497 Laurie.McDermott@dot.state.fl.us C,entennial FDO3,C �191 t X011 From: Frank Watanabe [mailto:FWatanabe@CityofSebastian.ore] Sent: Wednesday, September 09, 2015 5:24 PM To: McDermott, Laurie Cc: Michelle Stromberg Subject: RE: Airport storm water equipment Laurie, Just checking to see where we are on getting both contracts (Stormwater equipment and reflective pavement markings). Also, it is ok to use the Statewide contract for selecting the reflective pavement markings? I believe Hi -lite is on this list. Thanks Frank Watanabe Public Works Director/City Engineer City of Sebastian (772) 388-8228 From: McDermott, Laurie [mailto:Laurie. McDermottOdot.state.fl.usl Sent: Friday, September 04, 2015 10:35 AM 1 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375.040.19 STANDARD WRITTEN AGREEMENT PROCUREMENT "+')"�%,,�} �/ OGC - 07113 �!% Agreement No.: / [/!t Pegs 1 of 8 Financial Project I.D.: F.E.I.D. No: F1 61 381 276 Appropriation Bill Numbers)/Line Item Number(s) for 1 st year of contract, pursuant to s. 216.313, F.S.: (mqu1Md for con&vcfs In excess of $5 mXbn) Procurement No,: RFP -DOT -13114 -9016 -GH D.M.S. Catalog Class No.: 991-605 BY THIS AGREEMENT, made and entered Into this day of , by and between the STATE OF FLORIDA DEPARTMENT OF TRAN PORTATION, hereinafter ca ed the 'Trepartment" and Ht -Lite Markings, Inc. of 18249 Hi -Lite Drive, Adams Center, NY 13606 T duly authorized to conduct business In the State of Florida, hereinafter called "Vendor," hereby agree as follows: 1. SERVICES ANQ E'ERFORMANCE A. In connection with statewide airport runway painting the Department does hereby retain the Vendor to furnish certain services, information, and items as described in Exhibit "A," attached hereto and made a part hereof. B. Before making any additions or deletions to the work described In this Agreement, and before undertaking any changes or revisions to such work, the parties shall negotiate any necessary cost changes and shall enter into an Amendment covering such work and compensation. Reference herein to this Agreement shall include any amendment(s). C. All tracings, plans, specifications, maps, computer files, and reports prepared or obtained under this Agreement, as well as all data collected. together with summaries and charts derived therefrom, shall be the exclusive property of the Department without restriction or limitation on their use and shall be made available, upon request, to the Department at any time during the performance of such services and/or upon completion or termination of this Agreement. Upon delivery to the Department of said document(s), the Department shall become the custodian thereof in accordance with Chapter 119, Florida Statutes. The Vendor shall not copyright any material and products or patent any invention developed under this Agreement. The Department shall have the right to visit the site for Inspection of the work and the products of the Vendor at any time. D. All final plans, documents, reports, studies, and other data prepared by the Vendor shall bear the professional's seal/signature, in accordance with the applicable Florida Statutes, Administrative Rules promulgated by the Department of Business and Professional Regulation, and guidelines published by the Department, in effect at the time of execution of this Agreement. In the event that changes in the statutes or rules create a conflict with the requirements of published guidelines, requirements of the statutes and rules shall take precedence. E. The Vendor agrees to provide project schedule progress reports In a format acceptable to the Department and at intervals established by the Department. The Department shall be entitled at all times to be advised, at its request, as to the status of work being done by the Vendor and of the details thereof. Coordination shall be maintained by the Vendor with representatives of the Department, or of other agencies interested in the project on behalf of the Department. Either party to this Agreement may request and be granted a conference. F. All services shall be performed by the Vendor to the satisfaction of the Director who shall decide all questions, difficulties, and disputes of any nature whatsoever that may arise under or by reason of this Agreement, the prosecution and fulfillment of the services hereunder and the character, quality, amount of value thereof; and the decision upon all claims, questions, and disputes shall be final and binding upon the parties hereto. Adjustments of compensation and contract time because of any major changes in the work that may become necessary or desirable as the work progresses shall be subject to mutual agreement of the parties, and amendment(s) shall be entered into by the parties in accordance herewith. Reference herein to the Director shall mean the Assistant Secretary, Intermodal Systems Development 375-044-19 PROCUREMENT OGC - 07113 Page 2 of 8 2. TERM A. Initial Term. This Agreement shall begin on date of execution and shall remain in full force and effect through completion of all services required or December 31, 2016 , whichever occurs first. Subsequent to the execution of this Agreement by both parties, the services to be rendered by the Vendor shall commence and be completed in accordance with the option selected below. (Select box and indicate date(s) as appropriate): ❑ Services shall commence and shall be completed by or date of termination, whichever occurs first. Q Services shall commence upon written notice from the Department's Contract Manager and shall be completed by December 31, 2016 or date of termination, whichever occurs first. ❑ Other: See Exhibit "A" B. RENEWALS (Select appropriate box): ❑ This Agreement may not be renewed. © This Agreement may be renewed for a period that may not exceed three (3) years or the term of the original contract, whichever is longer. Renewals are contingent upon satisfactory performance evaluations by the Department and subject to the availability of funds. Any renewal or extension must be in writing and Is subject to the same terms and conditions set forth In this Agreement and any written amendments signed by the parties. C. EXTENSIONS. In the event that circumstances arise which make performance by the Vendor impracticable or impossible within the time allowed or which prevent a new contract from being executed, the Department, in its discretion, may grant an extension of this Agreement. Extension of this Agreement must be in writing for a period not to exceed six (6) months and is subject to the same terms and conditions set forth in this Agreement and any written amendments signed by the parties; provided the Department may, in its discretion, grant a proportional increase in the total dollar amount based on the method and rate established herein. There may be only one extension of this Agreement unless the failure to meet the criteria set forth in this Agreement for completion of this Agreement is due to events beyond the control of the Vendor. It shall be the responsibility of the Vendor to ensure at all times that sufficient time remains in the Project Schedule within which to complete services on the project. In the event there have been delays which would affect the project completion date, the Vendor shall submit a written request to the Department which identifies the reason(s) for the delay and the amount of time related to each reason. The Department shall review the request and make a determination as to granting all or part of the requested extension. A. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Section 215.422(14), Florida Statutes. B. If this Agreement involves units of deliverables, then such units must be received and accepted in writing by the Contract Manager prior to payments. C. Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. D. The bills for any travel expenses, when authorized by terms of this Agreement and by the Departments Project Manager, shall be submitted in accordance with Section 112.061, Florida Statutes, and Chapter 3 - Travel, Department's Disbursement Operations Manual, 350-030-400. E. Vendors providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to inspect and approve the goods and services, unless otherwise specified herein. The Department has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The twenty (20) days are measured from the latter of the date the Invoice is received or the goods or services are received, inspected and approved. 376 -UO -19 PROCUREMENT OCC . 07113 Page 3 of 8 F. if a payment is not available within forty (40) days, a separate interest penalty as established pursuant to Section 215.422, Florida Statutes, shall be due and payable, in addition to the invoice amount, to the Vendor. Interest penalties of less than one (1) dollar shall not be enforced unless the Vendor requests payment. invoices which have to be returned to a Vendor because of Vendor preparation errors shall result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. G. The State of Florida, through the Department of Management Services, has instituted MyFloridaMarketPlace, a statewide eProcurement system. Pursuant to Section 287.057(22), Florida Statutes, all payments shall be assessed a transaction fee of one percent (1 %), which the Vendor shall pay to the State. For payments within the State accounting system (FLAIR or its successor), the transaction fee shall, when possible, be automatically deducted from payments to the Vendor. if automatic deduction is not possible, the Vendor shall pay the transaction fee pursuant to Rule 60A-1.031 (2), Florida Administrative Code. By submission of these reports and corresponding payments, Vendor certifies their correctness. All such reports and payments shall be subject to audit by the State or Its designee. The Vendor shall receive a credit for any transaction fee paid by the Vendor for the purchase of any item(s) if such item(s) are returned to the Vendor through no fault, act, or omission of the Vendor. Notwithstanding the foregoing, a transaction fee Is non-refundable when an item is rejected or returned, or declined, due to the Vendor's failure to perform or comply with specifications or requirements of the Agreement. Failure to comply with these requirements shall constitute grounds for declaring the Vendor in default and recovering reprocurement costs from the Vendor in addition to all outstanding fees. VENDORS DELINQUENT IN PAYING TRANSACTION FEES MAY BE EXCLUDED FROM CONDUCTING FUTURE BUSINESS WITH THE STATE. H. A vendor ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516. Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three (3) years after final payment for the work pursuant to this Agreement is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred shall include the Vendor's general accounting records and the project records, together with supporting documents and records of the Vendor and all subcontractors performing work on the project, and all other records of the Vendor and subcontractors considered necessary by the Department for a proper audit of project costs. J. The Department, during any fiscal year, shall not expend money, incur any liability, or enter Into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made In violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one (1) year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years. Accordingly, the Department's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. A. INDEMNITY: To the extent permitted by Florida Law, the Vendor shall indemnify and hold harmless the Department, its officers and employees from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by negligence, recklessness, or intentional wrongful misconduct of the Vendor and persons employed or utilized by the Vendor in the performance of this Agreement. It is specifically agreed between the parties executing this Agreement that it is not intended by any of the provisions of any part of the Agreement to create in the public or any member thereof, a third party beneficiary hereunder, or to authorize anyone not a party to this Agreement to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this Agreement. PAYMENT FOR CLAIMS: The Vendor guaranties the payment of all just claims for materials, supplies, tools, or labor and other just claims against the Vendor or any subcontractor, in connection with the Agreement. The Department's final acceptance and payment does not release the Vendor`s bond until all such claims are paid or released. • 375-040-18 PROCUREMENT OGC . 07113 Page 4 of 8 B. LIABILITY INSURANCE. (Select and complete as appropriate): ❑ No general liability insurance is required. The Vendor shall cant' and keep in force during the term of this Agreement, a genera! liability insurance policy or policies with a company or companies authorized to do business in Florida, affording public liability insurance with a combined bodily injury limits of at least $ 200,000.00 per person and $ 300,000.00 each occurrence, and property damage insurance of at least $ 200,000.00 each occurrence, for the services to be rendered in accordance with this Agreement. ❑ The Vendor shall have and maintain during the term of this Agreement, a professional liability insurance policy or policies or an irrevocable letter of credit established pursuant to Chapter 675 and Section 337.106, Florida Statutes, with a company or companies authorized to do business in the State of Florida, affording liability coverage for the professional services to be rendered In accordance with this Agreement in the amount of $ , C. WORKERS' COMPENSATION. The Vendor shall also cant' and keep in force Workers' Compensation Insurance as required for the State of Florida under the Workers' Compensation Law. D. PERFORMANCE AND PAYMENT BOND. (Select as appropriate): ® No Bond is required. ❑ Prior to commencement of any services pursuant to this Agreement and at all times during the term hereof, Including renewals and extensions, the Vendor will supply to the Department and keep in force a bond provided by a surety authorized to do business in the State of Florida, payable to the Department and conditioned for the prompt, faithful, and efficient performance of this Agreement according to the terms and conditions hereof and within the time periods specified herein, and for the prompt payment of all persons furnishing labor, materials, equipment, and supplies therefor. E. CERTIFICATION. With respect to any general liability insurance policy required pursuant to this Agreement, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional Insured prior to commencing any work under this Contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, thirty days advance notice shall be given to the Department or as provided in accordance with Florida law. 5. COMPLIANCE WITH LAWS A. The Vendor shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Vendor in conjunction with this Agreement. Specifically, if the Vendor is acting on behalf of a public agency the Vendor shall: (1) Keep and maintain public records that ordinarily and necessarily would be required by the Department in order to perform the services being performed by the Vendor. (2) Provide the public with access to public records on the same terms and conditions that the Department would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (4) Meet all requirements for retaining public records and transfer, at no cost, to the Department all public records in possession of the Vendor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the Department in a format that is compatible with the information technology systems of the Department. Failure by the Vendor to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the Department. The Vendor shall promptly provide the Department with a copy of any request to inspect or copy public records in possession of the Vendor and shall promptly provide the Department a copy of the Vendors response to each such request. 375.040-19 PROCUREMENT OOC - 07113 Page 5 of a B. The Vendor agrees that it shall make no statements, press releases or publicity releases concerning this Agreement or its subject matter or otherwise disclose or permit to be disclosed any of the data or other information obtained or furnished in compliance with this Agreement, or any particulars thereof, during the period of the Agreement, without first notifying the Department's Contract Manager and securing prior written consent. The Vendor also agrees that it shall not publish, copyright, or patent any of the data developed under this Agreement, it being understood that such data or information are works made for hire and the property of the Department. C. The Vendor shall comply with all federal, state, and local laws and ordinances applicable to the work or payment for work thereof, and will not discriminate on the grounds of race, color, religion, sex, national origin, age, or disability in the performance of work under this Agreement. D. If the Vendor is licensed by the Department of Business and Professional Regulation to perform the services herein contracted, then Section 337.162, Florida Statutes, applies as follows: (1) If the Department has knowledge or reason to believe that any person has violated the provisions of state professional licensing laws or rules, it shall submit a complaint regarding the violations to the Department of Business and Professional Regulation. The complaint shall be confidential. (2) Any person who is employed by the Department and who is licensed by the Department of Business and Professional Regulation and who, through the course of the person's employment, has knowledge to believe that any person has violated the provisions of state professional licensing laws or rules shall submit a complaint regarding the violations to the Department of Business and Professional Regulation. Failure to submit a complaint about the violations may be grounds for disciplinary action pursuant to Chapter 455, Florida Statutes, and the state licensing law applicable to that licensee. The complaint shall be confidential. (3) Any complaints submitted to the Department of Business and Professional Regulation are confidential and exempt from Section 11 9.07(l), Florida Statutes, pursuant to Chapter 455, Florida Statutes, and applicable state law. E. The Vendor covenants and agrees that it and its employees and agents shall be bound by the standards of conduct provided in applicable law and applicable rules of the Board of Business and Professional Regulation as they relate to work performed under this Agreement. The Vendor further covenants and agrees that when a former state employee is employed by the Vendor, the Vendor shall require that strict adherence by the former state employee to Sections 112.313 and 142.3185, Florida Statutes, is a condition of employment for said former state employee. These statutes will by reference be made a part of this Agreement as though set forth in full. The Vendor agrees to incorporate the provisions of this paragraph in any subcontract into which it might enter with reference to the work performed pursuant to this Agreement. F. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity, may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids, proposals, or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months following the date of being placed on the convicted vendor list. G. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity, may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids, proposals, or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may not transact business with any public entity. H. The Department shall consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the Vendor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this agreement. 1. Pursuant to Section 216.347, Florida Statutes, the vendor may not expend any State funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency. 37s-040-19 PROCUREMENT OGC - 07113 Page 6 of 8 •:. , i1P 9 A. This Agreement may be canceled by the Department in whole or in part at any time the interest of the Department requires such termination. The Department reserves the right to terminate or cancel this Agreement in the event an assignment be made for the benefit of creditors. B. If the Department determines that the performance of the Vendor is not satisfactory, the Department shall have the option of (a) immediately terminating the Agreement, or (b) notifying the Vendor of the deficiency with a requirement that the deficiency be corrected within a specified time, otherwise the Agreement will be terminated at the end of such time, or (c) taking whatever action Is deemed appropriate by the Department. C. If the Department requires termination of the Agreement for reasons other than unsatisfactory performance of the Vendor, the Department shall notify the Vendor of such termination, with instructions as to the effective date of termination or specify the stage of work at which the Agreement is to be terminated. D. If the Agreement is terminated before performance is completed, the Vendor shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed an amount which is the same percentage of the agreement price as the amount of work satisfactorily completed is a percentage of the total work called for by this Agreement. All work in progress shall become the property of the Department and shall be turned over promptly by the Vendor. E. For Agreements $1,000,000 and greater, if the Department determines the Vendor submitted a false certification under Section 287.135(5), Florida Statutes, been placed on the Scrutinized Companies with Activities in the Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, the Department shall either terminate the Agreement after it has given the Vendor notice and an opportunity to demonstrate the Department's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or maintain the Agreement if the conditions of Section 287.135 (4), Florida Statutes, are met. 7. ASSIGNMENT AND SQBCQNTRACTS A. The Vendor shall maintain an adequate and competent staff so as to enable the Vendor to timely perform under this Agreement and may associate with it such subcontractors, for the purpose of its services hereunder, without additional cost to the Department, other than those costs within the limits and terms of this Agreement. The Vendor is fully responsible for satisfactory completion of all subcontracted work. The Vendor, however, shall not sublet, assign, or transfer any work under this Agreement to other than subcontractors specified in the proposal, bid, and/or Agreement without the written consent of the Department. B. Select the appropriate box: ❑ The following provision is not applicable to this Agreement: ❑ The following provision is hereby incorporated in and made a part of this Agreement: It is expressly understood and agreed that any articles that are the subject of, or required to cant' out this Agreement shall be purchased from a nonprofit agency for the blind or for the severely handicapped that is qualified pursuant to Chapter 413, Florida Statutes, in the same manner and under the same procedures set forth in Section 413.036(1) and (2), Florida Statutes; and for purposes of this Agreement the person, firm, or other business entity (Vendor) carrying out the provisions of this Agreement shall be deemed to be substituted for the state agency (Department) insofar as dealings with such qualified nonprofit agency are concerned. RESPECT of Florida provides governmental agencies within the State of Florida with quality products and services produced by persons with disabilities. Available pricing, products, and delivery schedules may be obtained by contacting: RESPECT 2475 Apalachee Pkwy Tallahassee, Florida 32301-4946 Phone: (850)487-1471 376040-19 PROCUREMENT OGC . 07113 Page 7 of 8 ❑ The following provision is hereby incorporated in and made a part of this Agreement: It is expressly understood and agreed that any articles which are the subject of, or required to carry out this Agreement shall be purchased from the corporation Identified under Chapter 946, Florida Statutes, In the same manner and under the procedures set forth in Sections 946.515(2) and (4), Florida Statutes; and for purposes of this Agreement the person, firm, or other business entity (Vendor) carrying out the provisions of this Agreement shall be deemed to be substituted for this agency (Department) insofar as dealings with such corporation are concerned. The "corporation identified" is Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE). Available pricing, products, and delivery schedules may be obtained by contacting: PRIDE Enterprises 12425 - 28th Street, North St. Petersburg, FL 33716-1826 (800)643-8459 Q This Agreement involves the expenditure of federal funds and Section 946.515, Florida Statutes, as noted above, does not apply. However, Appendix I is applicable to all parties and is hereof made a part of this Agreement. 1 1 W'�l 0 1 *9 A. The Vendor and its employees, agents, representatives, or subcontractors are not employees of the Department and are not entitled to the benefits of State of Florida employees. Except to the extent expressly authorized herein, Vendor and its employees, agents, representatives, or subcontractors are not agents of the Department or the State for any purpose or authority such as to bind or represent the interests thereof, and shall not represent that it is an agent or that it is acting on the behalf of the Department or the State. The Department shall not be bound by any unauthorized acts or conduct of the Vendor or its employees, agents, representatives, or subcontractors. Vendor agrees to include this provision in all its subcontracts under this Agreement. B. All words used herein in the singular form shall extend to and Include the plural. All words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include all genders. C. This Agreement embodies the whole agreement of the parties. There are no promises, terms, conditions, or obligations other than those contained herein, and this Agreement shall supersede all previous communications, representations, or agreements, either verbal or written, between the parties hereto. The State of Florida terms and conditions, whether general or specific, shall take precedence over and supersede any inconsistent or conflicting provision in any attached terms and conditions of the Vendor. D. it is understood and agreed by the parties hereto that if any part, term or provision of this Agreement is by the courts held to be illegal or in conflict with any law of the State of Florida, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as If the Agreement did not contain the particular part, term, or provision held to be invalid. E. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. F. In any legal action related fo this Agreement, instituted by either party, the Vendor hereby waives any and all privileges and rights it may have under Chapter 47 and Section 337.19, Florida Statutes, relating to venue, as it now exists or may hereafter be amended, and any and all such privileges and rights it may have under any other statute, rule, or case law, including, but not limited to those grounded on convenience. Any such legal action may be brought in the appropriate Court In the county chosen by the Department and in the event that any such legal action is filed by the Vendor, the Vendor hereby consents to the transfer of venue to the county chosen by the Department upon the Department filing a motion requesting the same. G. If this Agreement involves the purchase or maintenance of information technology as defined in Section 282.0041, Florida Statutes, the selected provisions of the attached Appendix II are made a part of this Agreement. H. If this Agreement Is the result of a formal solicitation (invitation to Bid, Request for Proposal or invitation to Negotiate), the Department of Management Services Forms PUR1000 and PUR1001, included in the solicitation, are incorporated herein by reference and made a part of this Agreement. .. : 3� s9 , ' ' . •-iiROCtStF' • . .. • ' : .. ;mss,. r a a..:. i.. • : ' :Ver / aritract0 ' .. . . .. . • ... .... ' :::.::' ... steal! utitize::ttte:U.S;:De ttmertf o#.Na `r El d<S cui t s.- 11`eEify; tem':ta:v fijt tai inplc�yr ►erit . .. - . .. . . :etigly ot:a!! new:emRtoysss:?iirsd by Ue l/eidofCoiitracor:wring;ftie:terrii:o(:EiecoiitcacK; encs :' ' :�: . , - .t. • ,the.' re • t y -46 Mitre.:ari :':sObboi A. a.' ira; cxiri# : wQrk': it tavk i" * :'series: : ,Atia t o . 2.. .:.shag ii: ii max.. a : ... .....,. a . .;..� !� : : - • tale -inn#rad:. o, i e�wise::ui W -,thd ii 5 I - # • • :rrt of -Ht mela�id ecu s`E= enfy; ysteriri to'vertt ' ' , .' .:: ;:...:... .:... ' .... theem meiii.el' bifiiyoi::all nev ernvyesae:bytli® sutcoitrclor:'dir:Fte;contrat lerrr: Y J:. 7�m . f. ems. a.td , 'bh•`atid adl :tt iixii ei t#irs A ream tnt e o ,the ess a !!►.. .. 8 . . :# :.h: -ste m iz�• • bMtd - - mad '>:: rt: of---... ;a t'de L K: The aifltivineafta rne�its ; ;�.. . ,... :g. . r::. :.. * i; :: t zfubri': A,;:'Scopt3 of Seriiioes::EzK iit:::.B:::hi�et od . oit Qej snit . #:.- .,..asst;:::::' :.. :.,::. :�cAY>..FAA=AC a- :.: .7�` j -Q �:' At itti r►t:".K'-' :: : . . Appendixi;Tikm*.fb_ r:Federal Ai :;..9- x` ii n : ... 515 ... ,. . =AC Ul5 ti:t . .I. :,: is' . .• . :1. +Q tier , t i tom: .. • . . .. .' .. !' .y:.: :IN;'W}TNVSS WH RE C'� ... the. art,es ve,;eira� ted :..h :. g ee #i� . :.:.. ::o Y• ' . :.......1. month ' eef sift -1 ' aboiie;: Y . STAT -.. 0- ILORI k' -:: . .: Hi-llte:Nlrlu. :frac:' .i�?AN7 OF' S 1fiACN '' ame M.. ' : .. .. ::•� . . 8Y: I. Y.. . n E t r$ : :aAutk o' etl itet�t ::: .... ... • . . ... . . Rhonda'M:`McNeely RichardRlt` .;. . PrintR . prtntll'... , . • . .. . ... . . Trt1g:: - Vi P esid •:.:: tarn:. #icrt':`.::::.:.e:. : Vit.:: • . ce r enusWes :: - ;;: •' s retia y: s�. 'a:: ��'\::, • ' , •'T1A^ \{%fir )�\j • • ; .ry.NWlViAiA.•Ai!1K�.tl! • , .. yµ. $1. :.�I.i . .. - -- " - . EXHIBIT A SCOPE OF SERVICES STATEWIDE AIRPORT RUNWAY PAINTING 1. OBJECTIVE: To provide a statewide contract based upon best overall value which may be awarded to different vendors based on geographic limitations, which can be used at public airports throughout the state to provide painting and rubber removal services which include; Runway, Taxiway, Apron and Terminal areas (additionally this includes gatelsafety envelope painting, lead in lines and stop bars). The specifications to this contract are contained within Attachment "A" which is the FAA standards for specifying construction of airports per FAA Advisory Circular No: 15015370-10F as provided. Additional standards for airport markings are contained within Attachment "B", per FAA Advisory Circular No: 15015340-1 L (found at link below): http:/lwww.faa.gov/documentLibrary/media/Advisory Circular/150 5340 1 L.Pdf 11. SERVICES TO BE PROVIDED: The services to be provided consist of 1.) The preparation of the surface prior to painting to include removal of existing paint, dirt, laitance, and loose materials, 2.) The painting of numbers, markings, and stripes on the surface of runways, taxiways, aprons and terminal areas, and 3.) The removal of rubber buildup on runways with all work to be conducted in accordance with the specifications as described in Attachment "A" and Attachment "B" as provided, and at the locations directed by the Airport Manager, Engineer or designee. Al EXHIBIT "B" METHOD OF COMPENSATION 1.0 PURPOSE: This Exhibit defines the limits and method of compensation to be made to the Vendor for services set forth in Exhibit "A" and the method by which payments shall be made. 2.0 ASSIGNMENT OF WORK: Vendor services shall be requested by the customer on an as -needed basis. Services to be provided on each project will be initiated and completed as directed by the requesting facility's Project Manager. A "Letter of Authorization" will be issued for each project scheduled. 3.0 COMPENSATION: There is no Budgetary Ceiling; funds will be encumbered for each Letter of Authorization. This is a Term Contract for an Indefinite Quantity whereby the Vendor agrees to furnish services during a prescribed period of time. The specific period of time completes such a contract. The customer will authorize services based on need and availability of budget. Execution of this Agreement does not guarantee that the work will be authorized. 4.0 ESTABLISHMENT OF LETTER OF AUTHORIZATION AMOUNT: For each "Letter of Authorization" (LOA) the Vendor, following the Scope of Services as set forth in Exhibit "A", shall prepare an estimate of work and price based on the rates established in Exhibit "C". Once an acceptable Maximum Amount has been agreed upon by the Vendor and the facility's Project Manager, a "Letter of Authorization" shall be issued by the Project Manager. The Project Manager shall obtain fund approval for each authorization by an approved encumbrance prior to issuing the "Letter of Authorizations. 5.0 PROGRESS PAYMENTS: The Vendor shall submit monthly invoices to the customer in a format acceptable to the customer. For the satisfactory performance of the services detailed in each "Letter of Authorization", the Vendor shall be paid up to the Maximum Amount of each Authorization. Payment for services shall be made at the contract rates in Exhibit "C". The contract rates shall include the costs of salaries, overhead, fringe benefits and operating margin. Exhibit "B"- MOC Page 1 of 2 RFP -DOT -13!14 -9016 -GH 6.0 DETAILS OF UNIT RATES: Details of Unit Rates for the performance of the Vendor's services set forth in Exhibit "A" are contained in Exhibit "C", attached hereto and made a part hereof. 7.0 TANGIBLE PERSONAL PROPERTY: This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S. inventory control label{s} to be affixed to all property. The Vendor will accommodate physical inventories required by the Department. Exhibit "B"- MOC Page 2 of 2 RFP -DOT -13/14 -8016 -GH EXHIBIT "C" "PRICE PROPOSAL" See Attachment A - AC No.: 15015370-1 OF for Specifications District 1 Counties — Polk, Manatee, Hardee, Okeechobee, Highlands, DeSoto, Sarasota, Charlotte, Glades, Lee, Hendry and Collier. ItemNUmber Item C escript�on ?rice P401-54 P-101-5-2 P-101-5-2-1 12401-5-2-2 P401-5-2-3 Rubber Removal Surface Preparation, Cleaning of existing markings Surface Preparation — (0-6,000 s .ft) Surface Preparation — {5,001..20,000 s .ft} Surface Preparation — (>20,000 sq.fi) $ 0.100 $ 0.150 $ 0.900 $ 0.005 s . s s .ft _s -ft P-101-6.3 Paint Removal (Grinding) $ 0.940 s .ft P4 01-64 Paint Removal aterblasting) $1.fi40 s . P401-6-5 Paint Removal Combination of methods) $1.740 W.fj P-6204 -0 Runway/Taxlway Painting P-6204-1-1 RunwaylTaxiway Painting — White (0-61000 sq.ft) $ 0•'15Q P-620.1-1-2 Runwa /fax€way Painting— White (5 ,00120,000 sq.ft) $ 0.150 ft P-620-14-3 Runway/Taxiway Painting -» White (>20,000 sq.ft) $ 0JN s .ft P-6204-2-1 Runway/Taxlw Painting -- Yellow 0-5,000 ft) $ 0•'150 •ft P-6204.2-2 Runwa 1Taxiway Painting —Yellow (5,401 20,000 sq.ft) P-6204-2-3 Runwayff Tway Painting —Yellow >20,000 sq.ft) $ 0.4 0 s .ft P-6204.3-1 a axiway Painting --Black (0-5,000 sq f Runw!T $ D.200 s .ft P-620.1-3-2 Runway/Taxiway Painting — Black 6,001-20,000 s .ft) $ 0.250 s .ft P-6204-3-3 Runwa /Taxlway Painting — Black (>20,000 sq.ft $ 0.200 P••620 -'i-4-1 Runway/Taxiwa Painting — Red (0-5,000 sq.ft $ 0• 0MR-ft P-6104-4-2 Runwa !Taxiway Painting -- Red (5,40'1-20,000 sq.ft) P-62044-3 Runway/Taxiwa Painting -- Red (>20,000 sq.ft) $J0.030 s P-620-1-6-1 Runwayfraxiway Painting — Green (0-5,000 .#t $ 0.150 s .ft P-6204-6-2 P-620-1µ5-3 Runway/Taxiway Painting — Green (6,001-20,000 sq.ft) Runway/Taxiway Painting —Green (>20,000 s .ft) $ 0.150 $ 0.150 MAE so -ft P-620-1-6 Runway/Taxiway Painting — Temporary, Primer Coat $ 0.150 .ft P-620-2-0 Reflective Media P-620 2-4 Reflective Media — (Ty a l) $ 0.254 s.. _ft P-6202-2 Reflective Media — (Type 111) $ 0.490 s .fit P-620-3-0 Paint Enhancements P-620-344 Paint Enhancements — Biocide Additive P-620-3-1-2 P-620-4-0 Paint Enhancements — Rust Discoloration Formulation Surface Painted Signs $ = s .ft P-620.4-1 Surface Painted Signs (Waterborne) $ 2.890 s .ft P-620-4-2 Surface Painted Signs (Preformed Then»opiastic)$ 46.890 s P-620-5-0 Miscellaneous P-620-5-1 Set up Cost (Cost shall include all mobll'rzatton costs, cost of salaries, overhead, fringe benefits, operating margin, expenses and$ travel ex enses 0 1,10 P-620-5-2 Night Time Work Required due to Airport Schedule ONLY $ 0.'150 ..� Sq.fl EXHIBIT "C" "PRICE PROPOSAL" District 2 Counties — Madison, Hamilton, Taylor, Suwannee, Lafayette, Dixie, Gilchrist, Levy, Columbia, Union Bradford, Baker, Alachua, Nassau, Duval, Clay, St. John, and Putnam. Item Number item Descrip#ion Poe . P401-5-1 Rubber Removal $ Q s -ft P401-5-2 Surface Preparation, Cleaning of existing markings P4 01-62-1 Surface Preparation — (0-6,000 sq.ft P401-5-2-2 Surface Preparation — (6j001-20,000 sq.ft) P401-5 2-3 Surface Preparation — (>20,000 sq -ft) $UM L s P-101-6-3 Paint Removal (Grinding) $0.940 s P-101-6-4 Paint Removal Waterblastin $ - P -101-5-b Paint Removal (Combination of methods) -$J 140 s ft P-620-1-0 Runway/Taxiway Painting P-6204-1-1 Runwayffaxlway Painting -- White 0-5,000 sq.ft P-620-1-1-2 Runwayfl'axiwa Painting —White (6,001-20,000 sq—ft) $ 0.150 60A P-620-1-1-3 Runwayffaxiway Painting — White (>20,000 sq.ft) s . P-620.4-24 Runwayffax way Painting — Yellow 0-6,000 sq -ft) P-6201-2-2 Runway/Taxiway Painting -- Yellow (6,001-20,000 sq.ft) $ .150 s .ft P-6204-2-3 Runwayfl•axiwa Painting — Yellow {>20,000 sq± $ $ AWL— P-6204-34 Runwayffaxiway Painting — Black (0-5,000 sq.ft) $ .2 0 P-6204-3-2 Runwa fTaxlway Painting --Black (5,001-20,000 sq.ft) $A s ft P-620-1-3-3 Runwa /Taxiwa Painting -- Black >20,000 sq.ft) QQ SgAn P-620-1.4-1 Runwayffaxlway Painting — Red (0-5,000 sq.ft) $0.09 .ft P-620-1-4-2 Runwa /Taxiway Painting — Red (6,001-20,000 sq.ft) $ .© P-620-14-3 Runway/Taxiway Painting —Red y20,000 sq.ft) $ s •ft P-6204-54 Rumwm Painting M -Green 0-5,000 sq.ft) P-620-1-6-2 _yfrax!!Ty Runway/Taxiwa Painting — Green (5,001-20,000 sq.ft) P-624-1-5-3Runwa f1'axlwa Painting --Green >20,000 sq.ft) $69 -ft P-6201-6 Runw Naxhjaj Painting — Temporary, Primer Coat $ s •ft P-620-2-0 Reflective Media • P-620-2-1 Reflective Media — (Type 1) $ s .ft P-620-2-2 Reflective Media -- Type Iii) $0.490 s P,620-3-0 Paint Enhancements =: P-620-3-14 Paint Enhancements -- Biocide Additive P-620-3-1-2 Paint Enhancements -- Rust Discoloration Formulation $0.300 .ft P-620-4-0 Surface Painted Signs P-620-4-1 Surface Painted Signs (Waterborne) $ so -ft - P -6204-2 Surface Painted Signs (Preformed Thermoplastic)_$ $ ft P420-6-0 Miscellaneous Set up Cost (Cost shall include ail mobilization costs, cost of P-620-6-1 salaries, overhead, fringe benefits, operating margin, expenses and sq.ft $ 1 . travel expenses) P-620-5-2 Night Time Work Required due to Airport Schedule ONLY $ 'so EXHIBIT "C': "PRICE PROPOSAL" District 3 Counties -- Escambla, Santa Rosa, Okaloosa, Watton, Holmes, Jackson, Washington, Bay, Calhoun, Liberty, Gulf, Gadsden, Wakulla, Franklin, Leon, and Jefferson. Item Number P-101-5-1 P -101-b-2 :Item Description Rubber Removal Surface Preparation, Cleaning of existln markings Price P-101-5-2-1 Surface Preparation — (0-6,000 sq -ft) $0.150 P-101-5-2.2 Surface preparation — (6,001-20,000 sq.ft)$ .1 0 s . P-101-5-2-3 Surface Preparation -- >20,000 sq.ft W-0=015== s .ft P-101.5-3 P-101.5-4 Paint Removal (Grinding) Paint Removal (Waterblastin $4.04 $1.640 s ft IRA P-101.5-5 Paint Removal (Combination of methods) s . P-620.1-0 Runway/Taxiway Painting '. P-6204-1-1 P-620.1-1-2 P-620.1-1-3 Runty !Taxiway Painting -- White (0-5,000 sq.ft) Runway/Taxiway Painting —White (5,001-20,000 sq.ft) Runway/Taxiway Painting -- White (>20,000 sq.ft $ 0.154 $ 0.150 sq,ft sgA P-620-1-2-1 Runwa !Taxiway Painting — Yellow 0-5,000 sq.ft) $ 0.150 P-620-1-2-2 Runway/Taxiway Painting —Yellow (5,001-20,000 sq.ft) $ 0.150 P-6204-2-3 Runway/Taxiway Painting —Yellow (>20,000 sq.ft)_ $ 0 450 s .ft P-6204-3-1 Runwa /Taxiwa Painting -- Black (0-5,000 sq.ft) .$,0.200 sq.ft P4204-3-2 Runway/Taxiwa PainUn -- Black 5,001-20,000 sq.ft) $ 0.250 P-620-1-3-3 P-620-1-4-1 P-6204-4-2 P-620-4-43 Runway/Taxiway Painting — Black >20,000 sq.ft) RunwaytTaxlway Painting — Red (0-5,000 sq.ft) Runway/Taxlway Painting —Red (5,001-20,000 sq.ft) Runway/Taxlway Painting -- Red ?20,000 sq.ft $ 0.200 $&.030 !L.0=3=0 $ 030 s .ft s=% -=ft s .ft P-620-1-5-1 Runty /Taxiwa Painting.— Green (0-5,000 sq.ft) $ 0. -_s.ft P-620-1-6-2 P-620-1-5-3 Runwa /Taxiway Painting — Green (5,001-20,000 sq.ft) Runwa fl•axiwa Painting —_Green (>20,000 sq.ft) $&. IN $ Q1359 .ft P&A P-6204-6 kunway/Taxlway Painting -- Temporary, Primer Coat $ 1159 s ft P-620-2-0 Reflective Media P-620-2•-1 Reflective Media -- (Type i)$ 250 s •ft 13-620-2-2 P-620-3-0 P-620.3-14 Reflective Media -- jTyLe ill Paint Enhancements Paint Enhancements — Biocide Additive $0.100,- 0.100P-620-3-1-2 P-620-3-1-2 P-620-4-0 Paint Enhancements -- Rust Discoloration Formulation Surface Painted Signs $ 0-'t 00 P-620-4-1 Surface Painted Signs (Waterborne) $2.850 s ,fE P-620-4-2 Surface Painted Signs (Preformed Thermoplastic) 16.120 s -ft P-620-5-0 Miscellaneous P-620-5-1 Set up Cost (Cost shall include all mobilization costs, cost of salaries, overhead, fringe benefits, operating margin, expenses and travel expenses)_ Sc ft. $0110 P-620-5-2 Night Time Work Required due to Airport Schedule ONLY $ .15 EXHIBIT tici7 "PRICE PROPOSAL" District 4 Counties -- Indian River, St. Lucie, Martin, Palm Beach and Broward. Item -Number Item Descri lion Prig ... . P-101-5-1 Rubber Removal $ 0.100 P-101-5-2 Surface Pre aratlon, Cleaning of existina markings P-101-5-24 Surface Preparation — (0-5,000 sq.ft) $ 0.150 s . P-101-6-2-2 Surface Preparation — (5,001-20,000 Eq.1tL 0.100 .ft P-101-5 2-3 Surface Preparation — (>20,000 sq.ft) P-101.6-3 Paint Removal (Grinding) $ 0.940 s . P-101-6-4 Paint Removal (Waterblasting) 1.640 s . P-101-5-5 Paint Removal (Combination of methods) $ 1.740 s .ft P-620-1-0 Runway/Taxtway Painting P-6204-14 RunwayfTaxiway Painting -- White (0-5,000 sq.ft) $0.150 . sgft P-620-1.1-2 Runway/Taxiway Painting —White fi,001-20,000 s .ft) $ 0.150 s , P-620-1-1-3 Runway,/Taxiwa Painting — White (>20,000 sq.ft) $ 0.150 sq.ft P-620-1-24 Runway/Taxiwa Painting_— Yellow (0-5,000 89-M $ 0.150 s .ft P-620-1-2-2 Runway/Taxiway Painting — Yellow (6,001-20,000 sq.ft $ 0.150 �'# P-6244-2-3 Runway/Taxiway Painting -- Yellow (>20,000 sq.ft) $ 0.150 M.ft P-620-1-3-1 Runwayrraxiway Painting — Black 0-5,000 sq.ft) $ 0.200 s fit P-6204-3-2 Runway/Taxiway Painting — Black 5,001-20,000 sq.ft) $.2..250 —sa.ft P-6204-3-3 Runwayffaxlway Painting — Black x20,000 sq.ft) $ 0.200 s .ft P-620-14-1 Runway/Taxlway Painting — Red (0-6,000 sq ft $ 0.030 Q.ft P-620-1-4-2 Runway/Taxiway Painting — Red (5,001-20,000 sq.ft) $_2.030 s .f P-620-1443 Runway/Taxiway Painting -- Red >20,000 sq.ft) $ 0.030 s;qA P-6204-6-1 Runway/Taxiway Painting — Green (0-6,000 sq.ft) ag.ft P-6204-5-2 Runway/Taxlway Painting •- Green (51001-20,000 sq.ft) $ 0.150 S%ft P-620-1-5-3 Runway/Taxiwa Painting — Green (>20,000 sq.ft) $ 0.150 s . P-620-1.6 Runway/Taxtwa Painting — Tempo rar , Pruner Coat $ 0.150 sq.ft P-620-2.0 Reflective Media P-620-2.1 Reflective Media — (Type 1) P-620-2-2 Reflective Media —(Type Ill) P-620-3-0 Paint Enhancements P-620-3-1.1 Paint Enhancements -• Bloclde Additive $ 0.900 SOX P-620-3-1-2 Paint Enhancements — Rust Discoloration Formulation $ 0.100 $Ct.A P-6204-0 Surface Painted Signs . P-620.4-1 Surface Painted Signs Waterborne $ 2.890 s .ft P-620-4-2 Surface Painted Signs Preformed Thermoplastic) $1fi.890 s .fi P-620-5-0 Miscellaneous Set up Cost (Cost shall include all mobilization costs, cost of Sa.ft P-6205-1 salaries, overhead, fringe benefits, operating margin, expenses and $S-1 travel expenses) P-620-5-2 Night Time Work Required due do At ort Schedule ONLY EXHIBIT "C" "PRICE PROPOSAL." District 5 Counties — Fiagter, Marion, Volusia, Seminole, Lake, Sumter, Orange, Brevard and Osceola. Item' Number item Description Price P-901-5-1 Rubber Removal P401-6-2 Surface Preparation, Cleaning of exl!tnA Markings P-101-6-2-1 Surface Preparation --(0-5,000 sq.ft $ 0A50 P-901-5-2-2 Surface Preparation — (6,001-20,000 sq.ft) $0.100 ft P401-6-2-3 Surface Preparation --(>20,000 sq.ft) $ O.U05 s. P-101-6-3 Paint Removal Grindin $-Q s •ft P-101-6-4 Paint Removal (Waterblastin) $ 4 .-sq.ft P-101-5-6 Paint Removal (Combination of methods) $.. s • ft P-620-1.0 Runwayrraxiway Painting P-6204-14 Runway/Taxiway Painting -- White ,000 sq.ft) $ a•15Q •fi P-620-1.1-2 Runway/Taxlway Paintin -- White (5,001-20,000 sq.ft) $ 0.150 . P4204-1-3 RunwaylTaXl!�ray Painting — White > 2Q,000 sq.ft) $ 0.150 s .ft P-6204.2-1 Runway1Taxlway Painting — Yellow (0-6,000 sq.ft) $ 0•'l50 s - P-6204-2-2 Runwa ltaAway Painting -- Yellow 6,001-20,000 sq.ft) $.0-1.51=Q s .ft P-620-1.2-3 RunwaylTaxiw Painting — Yellow >20,000 NA) P-6204-3-1 Runway/Tax+way Painting — Black (0-5,000 sq.ft $ 0.200 s .ft P-620-1-3-2 Runway/Taxiway Painting -- Black (51001-20,t?00 s .ft) $-92-6-0 s f P-6204-3-3 Runwayliaxiwa Painting -- Black (>20,000 sq.ft -20 $ 0 -20Q - P -6204-4-1 P-6204-4-1 Runwa iiaxiwa Painting — Red (0-5,000 sq.ft) $ 0.0 P-6204-4-2 Runwayffaxiway Painting --Red (5,001 20,000 sq.ft $ 0. 30 .ft P-6204-4-3 Runway/Taxiway Painting -• Red (>20,000 sq.ft) $0 K 0 P w s .ft P-620.1-6-1 Runway/Taxiwa Painting -- Green (0-5,000 sq.ft) $ 0 50 s . P-620-1-6-2 Runwayrrax}way Painting — Green (6,001-20,000 sq.ft) P-620-1-5-3 Runwayffaxiwa Painting -- Green (>20,000 sq.ft) $ 0. 29 -ft P-620-1-6 Runwa 1Taxiwa Painting --Tem ora , Primer Coat $ 0.159 -.19Z P-620-2-0 Reflective Media +' P-620-24 Reflective Media — {Type } $ 0.250 P-620-2-2 Reflective Media -- (Type lil) $_L.49 t P-620-3-0 Paint Enhancements P-020-3-1-1 Paint Enhancements — Biocide Additive P-620-3-1-2 Paint Enhancements — Rust Discoloration Formulation $ 0.100 s .ft P-620-4-0 Surface Painted Signs P-620-4-1 Surface Painted Signs (Waterborne) $-2.00 P-620-4-2 Surface Painted Signs (Preformed Thermoplastic) $1.90 --S.9A P-620-6-0 Miscellaneous Set up Cost (Cost shall include all mobilization costs, cost of P-620-64 salaries, overhead, fringe benefits, operating margin, expenses and $ 0.110 �•� travel expenses) P•620-5-2 Night Time Work Required due to Airport Schedule ONLY$ 0. 5 $q•ft EXHIBIT "C" "PRICE PROPOSAL" District 6 Counties — Miami -Dade and Monroe Item Number Item Description Price P-101-5.1 P-101-5-2 Rubber Removal Surface Preparation, Cleaning of existing markings $9.100 sqft P-101-5-2-1 P-101-6-2-2 P-101-6-2-3 Surface Preparation — (0-5,000 s .ft) Surface Preparation — (5,001 20,400 sq.ft) Surface Preparation — (>20,000 sq.ft) $0.150 $0.100 $0.005ig.ft s 29A P-101-6-3 Paint Removal (Grinding) $0.940 s .fE P401-5-4 Paint Removal Waterblastin) $1.640 sq.ft P-101-6-5 Paint Removal (Combination of methods) $1.740 .ft P-4204-0 P-620-14-1 Runway/Taxiway Painting RunwayfTaxiwa Painting —White (0-6,000 sq.ft) $ 0.150 s .ft P-620-1-1-2 — 001-20,000 sq.ft Runway/Taxiway Painting —White 5, $i. '15Q s .ft P-6201-1-3 RunwaylTaxlway Painting —White (>20,000 sq.ft) $ 0.150 sq.ft P-620-1-2-1 Runway/Taxiway Painting --Yellow (0-5,000 sq.ft) $1—ISO s .ft P-6204-2-2 RunwayfTaxiwa Painting —Yellow (6,001-20,000 sq.ft) $ 0.150 29A P-620-1-23 Runway/Taxiway Painting -• Yellow (>20,000 sq.ft) $L.150 s .ft P-6204-3-1 Runway/Taxiway Painting.— Mack (0-5,000 sq.ft) $ 0.200 s . P-6204-3-2 RunwayfTaxiwa Painting — Black 5,O01-20,000 sq.ft) $1.250 sg.ft P-6204-33 Runwa !Taxiway Painting — Black (>20,000 sq.ft) $ 0.200 P-420-1-4-1 Runway/Taxiway Painting -- Red (0-6,000 sq.ft) $ 0.030 s .ft P-620-1-42 RunwaylTaxiway Painting — Red 5,001-20,000 sq.ft) $L-03_, sq.ft P-620-14-3 Runway/Taxiway Painting -- Red (>200000 .f# $,0.030 s . P-66204-5-1 Runwayf taxiway Painting — Green (0-5,000 sq.ft) $ 0.150 s .ft P-620-1-5-2 Runway_Taxiway Painting -- Green (66,00'1-20,000 sq.ft) $ 0.150 s .ft P-620-1-6-3 Runway/Taxiway Painting — Green (>20,000 sq.ft) $ 0.150 SCIA P-6204-6 Runway/Taxiway Painting— Temporary, Primer Coat $ 0.150 2g.ft P-420-2-0 P-620-2-1 Reflective Media Reflective Media — (Type 1) P-620-2-2 Reflective Media — (Type 111) $k.490 s . P-620-3-0 Paint Enhancements P-6203-1-1 Paint Enhancements w Slocide Additive $ 0.100 sq.ft P-620-3-1-2 P-620-4-0 P-620-4-1 Paint Enhancements — Rust Discoloration Formulation Surface Painted Signs Surface Painted Signs (il merborne)$ $ 0.100 2.5s0 s P-6204-2 Surface Painted Signs (Preformed Thermoplastic) $'18.890 s P-620-5-0 Miscellaneous P-6203-1 Set up Cost (Cost shall include all mobilization costs, cost of salaries, overhead, fringe benefits, operating margin, expenses and travel ex nses $0.110 SCIA P-620-5-2 I Night Time Work Required due to Airport Schedule ONLY $0.150 - ••Sq. EXHIBIT "C" "PRICE PROPOSAL" District 7 Counties -- Citrus, Hernando, Pasco, Hillsborough and Pinellas. item Number Item .Description Price . P-101-5-1 Rubber Removal $ .100 s .ft P-101-62 Surface Preparation, Cleaning of existing markings P-101-6-2-1 Surface Preparation — (0-5,000 sq.ft) $ 1 0 sq.ft P401.5-22 Surface Preparation --(5,001-20,000 sq.ft) P-101-5 2-3 Surface Preparation -- (>20,000 sq.ft) $0. 05 s . P-101-5-3 IPaint Removal (Grinding) $ 0 sq^ft P401-5-4 Paint Removal (Waterblastin) $ O- 29 -Aft P-101-5-5 Paint Removal (Combination of methods) $ 40 s P-620-1.0 Runway/Taxiwa Parotin P-620444 Runway/Taxiway Painting --White (0-5,000 sq.ft) P-620-1-1-2 Runway/Taxiway Painting —White (5,001-20,000 sq.ft) $ 0.150 P-6201-1-3 Runw /Taxiway Painting --White >20,000 sq.ft). $ 0.150 s g .ft P-6204-24 Runwa /Taxlway Painting --Yellow (0-6,000 sq.ft P-6204-2-2 RunwaytTayriway Painting — Yellow 5,007 20,000 sq.ft) $ 0.150 .ft P-620-9-2-3 Runwa /Taxiwa —Yellow (>20,000 sq.ft) $ 0.150 s . P-6204.3-1 -Painting Runway/Taxiway Painting •- Black (0-5,000 sq.ft) $ 0.200 s . P-620-1-3-2 Runway/Taxiway Painting — Slack (6,001-20,000 sq.ft) $ 0.250 sq -ft P-6204-3-3 Runwa !Taxiway Painting — Black (>20,000 s .ft) $ 0.200 sq. P-620-1-4-1 Runway/Taxiway Painting -- Red (0-5,000 sq.ft) $ .0=30==s .ft P-6204.4-2 Runway/Taxiway Painting -» Red 5,001-20,000 sq.ft) 11-130 .s -ft P-620-1.43 Runway/Taxiway Painting -- Red >20,000 sq -ft) $_1.030 .ft P-620-1-5-1 Runway/Taxlway Painting — Green 0-5,000 sq.ft $ 0 s .ft P-6204-5-2 RunwaylTaxiway Painting — Green 5,001-201000 sq.ft $ s - P-620-1-5-3 Runway/Taxiway Painting -- Green (>20,000 sq,ft) !-1 M ft P-620-1-6 Runwa /Taxiway Painting — Temporary, Primer Coat P-620-2-0 Reflective Media P-620-2-1 Reflective !Media — (Type l) P-620-2-2 Reflective !Media — (Type ill) $ 49V .ft P-620-3-0 Paint Enhancements P-620-34-11 Paint Enhancements — Biocide Additive $ 0.'100 1g. P-620-3-12 Paint Enhancements — Rust Discoloration Formulation $ 0.100 .ft P-620-4-0 Surface Painted Signs P-620-4-1 Surrace Painted Tgns aterborne $2.890 s .ft P-620-4-2 Surface Painted Signs (Preformed Thermoplastic) P-620-5-0 Miscellaneous Set up Cost (Cost shall include all mobilization costs, cost of Sq.ft P-620-5-1 salaries, overhead, fringe benefrts, operating margin, expenses and 0.110 $04119 - travel ex enses travel P-620-5-2 j Night Time Work Required due to Airport Schedule ONLY $ 0. - - -Sq.ft EXHIBrr "C:' PRICE PROPOSAL NIFMP Transacfiio-, n Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the 1% MFIVIP Transaction Fee in accordance with the attached Form PUR 1000 General Contract Condition #14. NOTE: In submitting a response, the proposes acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions. . ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation. Proposer. HiLite Markings, Inc. _ FEID # 16-1381276 Address: _1$249 Li -Lite Ds•' e - 460 City, §tate, Zip Adams Center. NY J360-6 Authorized Signature: MV Printed / Typed: Rhonda N. Mg—Neely Title: Vice Prgsjdgnt/Sales SUM TOTAL District 1 District 2 $ 27.805 $_g7.805 s .ft. s •ft. District 3 $ 27.805 s S .ft. District 4 District 5 $ 29.905 s ft. District 6 29.805 s District 7 27.845 NIFMP Transacfiio-, n Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the 1% MFIVIP Transaction Fee in accordance with the attached Form PUR 1000 General Contract Condition #14. NOTE: In submitting a response, the proposes acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions. . ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation. Proposer. HiLite Markings, Inc. _ FEID # 16-1381276 Address: _1$249 Li -Lite Ds•' e - 460 City, §tate, Zip Adams Center. NY J360-6 Authorized Signature: MV Printed / Typed: Rhonda N. Mg—Neely Title: Vice Prgsjdgnt/Sales 376-0040 PROCUREMENT 2108 Page 1 of 2 TERMS FOR FEDERAL AID CONTRACTS (APPENDIX I): CONTRACT (Purchase Order) # The following terms apply to alt contracts in which it is indicated in Section 7.6 of the Standard Written Agreement, the Master Agreement Terms and Conditions, the Contractual Services Agreement, or the Purchase Order Terms and Conditions, that the contract involves the expenditure of federal funds: A. It is understood and agreed that all rights of the Department relating to Inspection, review, approval, patents, copyrights, and audit of the work, tracing, plans, specifications, maps, data, and cost records relating to this Agreement shall also be reserved and held by authorized representatives of the United States of America. B. It is understood and agreed that, in order to permit federal participation, no supplemental agreement of any nature may be entered into by the parties hereto with regard to the work to be performed hereunder without the approval of U.S.D.O.T., anything to the contrary in this Agreement not withstanding. C. Compliance with Regulations: The Contractor shall comply with the Regulations relative to nondiscrimination in Federally -assisted programs of the U.S. Department of Transportation (hereinafter, "USDOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. D. Nondiscrimination: The Contractor, with regard to the work performed during the contract, shall not discriminate on the basis of race, color, national origin, sex, age, disability, religion or family status in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not participate either directly or indirectly In the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. E. Solicitations for Subcontractors, including Procurements of Materials and Equipment: In all solicitations made by the Contractor, either by competitive bidding or negotiation for work to be performed under a subcontract, including procurements of materials or leases of equipment; each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this contract and the Regulations relative to nondiscrimination on the basis of race, color, national origin, sex, age, disability, religion or family status. F. Information and Reports: The Contractor shall provide all information and reports required by the Regulations or directives Issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Cami&SafetyAdministration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information the Contractor shall so certify to the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier SafetyAdministration as appropriate, and shall set forth what efforts it has made to obtain the information. G. Sanctions for Noncompliance: In the event of the Contractor's noncompliance with the nondiscrimination provisions of this contract, the Florida Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, andlor the Federal Motor Carrier SafetyAdministration may determine to be appropriate, including, but not limited to: 1. withholding of payments to the Contractor under the contract until the Contractor complies, and/or 2. cancellation, termination or suspension of the contract, in whole or in part. H. Incorporation of Provisions: The Contractor shall include the provisions of paragraphs C. through H. In every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the Florida Department of Transportation, the Federal High way Administration, Federal Transit Administration, Federal Aviation Administration, andlor the Federal Motor Carrier Safety Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. In the event a 375.040.40 PROCUREMENT 2108 Page 2 of 2 Contractor becomes involved in, or is threatened with, litigation with a sub -contractor or supplier as a result of such direction, the Contractor may request the Florida Department of Transportation to enter into such litigation to protect the interests of the Florida Department of Transportation, and, in addition, the Contractor may request the United States to enter Into such litigation to protect the Interests of the United States. Interest of Members of Congress: No member of or delegate to the Congress of the United States shall be admitted to any share or part of this contract or to any benefit arising there from. J. Interest of Public Officials: No member, officer, or employee of the public body or of a local public body during his tenure or for one year thereafter shall have any interest, direct or Indirect, in this contract or the proceeds thereof. For purposes of this provision, public body shall include municipalities and other political subdivisions of States; and public corporations, boards, and commissions established under the laws of any State. K. Participation by Disadvantaged Business Enterprises: The Consultant shall agree to abide by the following statement from 49 CFR 26.13(b). This statement shall be included in all subsequent agreements between the Consultant and any sub -consultant or contractor. The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall cavy out applicable requirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by the contractor to cavy out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate. L. It is mutually understood and agreed that the willful falsification, distortion or misrepresentation with respect to any facts related to the projects) described in this Agreement is a violation of the Federal Law. Accordingly, United States Code, Title 18, Section 1020, is hereby incorporated by reference and made a part of this Agreement. M. It is understood and agreed that if the Consultant at any time learns that the certification it provided the Department in compliance with 49 CFR, Section 26.51, was erroneous when submitted or has become erroneous by reason of changed circumstances, the Consultant shall provide immediate written notice to the Department. it is further agreed that the clause titled "Certification Regarding Debarment, Suspension, ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction" as set forth. In 49 CFR, Section 29.510, shall be included by the Consultant in all lower tier covered transactions and in all aforementioned federal regulation, N. The Department hereby certifies that neither the consultant nor the consultant's representative has been required by the Department, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this contract, to 1. employ or retain, or agree to employ or retain, any firm or person, or 2. pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; The Department further acknowledges that this agreement will be furnished to a federal agency, in connection with this contract involving participation of Federal -Aid funds, and is subject to applicable State and Federal Laws, both criminal and civil. O. The Consultant hereby certifies that it has not: 1. employed or retained for a commission,percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above contractor) to solicit or secure this contract; 2. agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person In connection with carrying out this contract; or 3. paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above contractor) any fee contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the contract. The consultant further acknowledges that this agreement will be furnished to the State of Florida Department of Transportation and a federal agency in connection with this contract involving participation of Federal -Aid funds, and is subject to applicable State and Federal Laws, both criminal and civil. Attachment A FAA AC 150/5370-1OF ITEM P-620 RUNWAY AND TAXIWAY PAINTING DESCRIPTION 620-1.1 This item shall consist of the preparation, removal, and painting of numbers, markings, and stripes on the surface of runways, taxiways, and aprons, in accordance with these specifications and at the locations shown on the plans, or as directed by the Airport Manager, Engineer, or designee (Inspector). MATERIALS 620-2.1 MATERIALS ACCEPTANCE. The Contractor shall furnish manufacturer's certified test reports for materials shipped to the project. The certified test reports shall include a statement that the materials meet the specification requirements. The reports can be used for material acceptance or the Inspector may perform verification testing. The reports shall not be interpreted as a basis for payment. The Contractor shall notify the Inspector upon arrival of a shipment of materials to the site. All material shall arrive in sealed containers for inspection by the Inspector. The material quantities shall be verified `on- site" to match the square feet of markings. Quantities shall be calculated in accordance with the coverage rates outlined below for both paint and glass beads. Material shall not be loaded into the equipment until inspected by the Inspector. One quart samples of each batch of material shall be drawn from the equipment material dispensers and retained for the duration of the warranty period. 620-2.2 COATINGS. Coating material shall be Waterborne Paint or Preformed Thermoplastic. Paint shall be famished in White — 37925, Yellow — 33538, Red — 31136, Green -- 34193, and Black — 37038 in accordance with Federal Standard No. 595. 620-2.2.1 WATERBORNE. Paint shall meet the requirements of Federal Specification TT -P - 1952E, Type I1I, and conform to material coverage rates as outlined in Table 2. Black paint shall be used to provide a contrasting 6 -inch border around markings on all pavement types. Dependent upon the airport environment, waterborne paint formulations may require one or both of the following enhancements: a. Biocide. A biocide additive may be required to be included at the time of manufacture that resists algae growth on the coating. Biocide shall meet or exceed that of Safety Coatings of Foley, Alabama. b. Rust Resistant. Modifications to the waterborne paint formulation may be required to resist rust discoloration of the coating. Rust resistant formulation shall meet or exceed that of Safety Coatings of Foley, Alabama. 620-2.2.2 PREFORMED THERMOPLASTIC. Markings must be composed of ester modified resins in conjunction with aggregates, pigments, and binders that have been factory produced as a finished product. The material must be impervious to degradation by aviation fuels, motor fuels, and lubricants. (1) The markings must be able to be applied in temperatures as low as 35 °F without any special storage, preheating, or treatment of the material before application. (a) The markings must be supplied with an integral, non-reflectorized black border. (2) Graded Glass Beads. (a) The material must contain a minimum of thirty percent (30%) intermixed graded glass beads by weight. The intermixed beads shall conform to Federal Specification TT -B -1325D, Type I, gradation A, Federal Specification. TT -B -1325D, Type IV. FLORIDA STATEWIDE RUNWAY AND TAXIWAY MARKING PROJECT ( BID DOCUMENTS P-620-1 (b) The material must have factory applied coated surface beads in addition to the intermixed beads at a rate of 1 lb. (f 10%) per 10 sq. ft. These factory applied coated surface beads shall have a minimum of 90% true spheres, minimum refractive index of 1.50, and meet the following gradation. Size Gradation Retained, % Passing, % US Mesh ism 12 1700 0-2% 98-100% 14 1400 0-3.5% 96.5-100% 16 1180 2-25% 75-98% 18 1000 28-63% 37-72% 20 850 63-72% 28-37% 30 600 67-77% 23-33% 50 300 89-95% 5-11% 80 200 97-100% 0-3% (3) Heating indicators. The top surface of the material (same side as the factory applied surface beads) shall have regularly spaced indents. These indents shall act as a visual cue during application that the material has reached a molten state so satisfactory adhesion and proper bead embedment has been achieved and a post -application visual cue that the installation procedures have been followed. (4) Pigments. Percent by weight. (a) White: Titanium Dioxide, ASTM D 476, type II shall be 10 percent minimum. (b) Yellow and Colors: Titanium Dioxide, ASTM D 476, type 11 shall be 1 percent minimum. Organic yellow, other colors, and tinting as required to meet color standard. (5) Prohibited Materials. The manufacturer shall certify that the product does not contain mercury, lead, hexavalent chromium, halogenated solvents, nor any carcinogen as defined in 29 CFR 1910.1200 in amounts exceeding permissible limits as specified in relevant Federal Regulations. (6) Daylight Directional Reflectance. (a) White: The daylight directional reflectance of the white paint shall not be less than 75 percent (relative to magnesium oxide), when tested in accordance with Federal Test Method Standard No. 141D/GEN, Method 6121. (b) Yellow: The daylight directional reflectance of the yellow paint shall not be less than 45 percent (relative to magnesium oxide), when tested in accordance with Federal Test Method Standard No. 14ID/GEN. The x and y values shall be consistent with the Federal Negman yellow color standard chart for traffic yellow standard 33538, or shall be consistent with the tolerance listed below: x .462 x .470 x .479 x .501 y .438 y .455 y .428 y .452 (7) Skid Resistance. The surface, with properly applied and embedded surface beads, must provide a minimum resistance value of 45 BPN when tested according to ASTM E303. (8) Thickness. The material must be supplied at a nominal thickness of 65 mil (1.7 mm). FLORIDA STATEWIDE RUNWAY AND TAXIWAY MARKING PROJECT I BID DOCUMENTS P-620-2 (9) Environmental Resistance. The material must be resistant to deterioration due to exposure to sunlight, water, salt, or adverse weather conditions and impervious to aviation fuels, gasoline, and oil. (10) Retrorefleetivity. The material, when applied in accordance with manufacturer's guidelines, must demonstrate a uniform level of nighttime retroreflection when tested in accordance to ASTM E1710. (11) Packaging. A protective film around the box must be applied in order to protect the material from rain or premature aging. (12) Manufacturing Control and ISO Certification. The manufacturer must be ISO 9001:2000 certified and provide proof of current certification. The scope of the certification shall include manufacture of reflective markings. a. The markings must be a resilient thermoplastic product with uniformly distributed glass beads throughout the entire cross-sectional area. The markings must be resistant to the detrimental effects of aviation fuels, motor fuels and lubricants, hydraulic fluids, de-icers, anti-icers, protective coatings, etc. Lines, legends, and symbols must be capable of being affixed to bituminous and/or Portland cement concrete pavements by the use of a large radiant heater. Colors shall be available as required. b. The markings must be capable of conforming to pavement contours, breaks, and faults through the action of airport traffic at normal pavement temperatures. The markings must be capable of fully conforming to grooved pavements, including pavement grooving per FAA AC 150/5320-12, current version. The markings shall have resealing characteristics, such that it is capable of fusing with itself and previously applied thermoplastics when heated with a heat source per manufacturer's recommendation. c. Multicolored markings must consist of interconnected individual pieces of preformed thermoplastic pavement marking material, which through a variety of colors and patterns, make up the desired design. The individual pieces in each large marking segment (typically more than 20 ft. long) must be factory assembled with a compatible material and interconnected so that in the field it is not necessary to assemble the individual pieces within a marking segment. Obtaining multicolored effect by overlaying materials of different colors is not acceptable due to resulting inconsistent marking thickness and inconsistent application temperature in the marking/substrate interface. e. The marking material must set up rapidly, permitting the access route to be re -opened to traffic a maximum of 15 minutes after application. L The marking material shall have an integral color throughout the thickness of the marking material. 620-2.3 REFLECTIVE MEDIA. Glass beads shall meet the requirements for TT -B -1325D and conform to material coverage rates as outlined in Table 2. Glass beads shall be treated with all compatible coupling agents recommended by the manufacturers of the paint and reflective media to ensure adhesion and proper embedment. Dependent upon the marking color, glass bead types will vary to include: 620-2.3.1 LOW -INDEX. Glass beads shall meet the requirements of Federal Specification TT -B - 1325D, Type 1, Gradation A, and shall be applied to red and pink coatings. 620-2.3.2 HIGH -INDEX. Glass beads shall meet the requirements of Federal Specification TT -B - 1325D, Type III, and shall be applied on all coatings with the exceptions of red and pink markings. Initial reflectivity readings shall yield at least 600 mcd/m2/lux on white markings at installation and at least 300 mcd/m2/lux on yellow markings at installation. Reflectivity analysis shall be performed by a third -party representative and shall not occur for at least 24 hours after marking installation. FLORIDA STATEWIDE RUNWAY AND TAXIWAY MARKING PROJECT I BID DOCUMENTS P-620-3 CONSTRUCTION METHODS 620-3.1 WEATHER LIMITATIONS. The painting shall be performed only when the surface is dry and when the surface temperature is at least 45°F (7°C) and rising and the pavement surface temperature is at least 5°F (2.7°C) above the dew point. Markings shall not be applied when the pavement temperature is greater than 130°F. Markings shall not be applied when the wind speed exceeds 10 knots unless windscreens are used to shroud the material guns to ensure uniform distribution. 620-3.2 EQUIPMENT. Equipment shall include the apparatus necessary to properly clean and/or remove the existing markings and/or pavements, a mechanical marking machine equipped with a suitable bead dispenser(s), and such auxiliary hand -painting equipment as may be necessary to properly complete the job. The mechanical marker shall be an atomizing spray -type or airless -type marking machine suitable for application of traffic paint and capable of applying markings from 6 to 36 inches in a single pass. It shall produce an even and uniform film thickness at the required coverage and shall apply markings of uniform cross-sections and clear-cut edges without running or spattering and without over spray. Glass bead dispenser(s) shall be mounted to the marking machine to apply glass beads immediately after the paint in a uniform manner to ensure optimal glass bead embedment. Hand application of glass beads will not be permitted. 620-3.3 RUBBER REMOVAL. Remove 85 percent of rubber in the areas designated on the plans or as directed by the Inspector. The removal of rubber shall be accomplished by the use of high pressure water. The use of chemicals or abrasives shall not be permitted. The Contractor shall perform test strips on actual areas to be cleaned to demonstrate the capabilities of operator/equipment, vehicle speed, water pressure, and rotation speed of the removal head. Joints shall be protected from damage caused by removal operation. Any damage to pavements, joints, etc., shall be corrected at the Contractor's expense. Prior to rubber removal, the Inspector and Contractor should inspect the areas to be cleaned and note any existing damage to pavements, joints, cracks, spalls, etc. 620-3.4 PREPARATION OF SURFACE. The area to be painted shall be cleaned by waterblasting to remove all dirt, laitance, contaminants, and loose materials without damage to the pavement surface. After the cleaning operations, sweeping, blowing, or rinsing with pressurized water shall be performed to ensure the surface is clean. Immediately before application of the paint, the surface shall be dry and free from dirt, grease, oil, laitance, or other foreign material that would reduce the bond between the paint and the pavement. 620-3.5 PAINT REMOVAL. ifpaint removal is required, the degree of removal shall be specified to include the following; a. 95-100 Percent. Markings that are obsolete or are changing pattern b. 90-95 Percent. Markings that are changing colors. c. 85-100 Percent. Marking materials that are incompatible. d. 85-90 Percent. Markings exhibiting excessive thickness or paint layers. e. 80-85 Percent. Marking areas that are receiving a seal coat or other surface treatment. Acceptable methods of removal on ungrooved surfaces are grinding and/or waterblasting. Waterblasting is the only acceptable method on grooved surfaces. Removal method(s) shall be demonstrated on an area to be removed to determine the degree of removal relative to the level of scarring. The Contractor shall perform test strips on actual areas to be removed to demonstrate the capabilities of operator/equipment. A combination of removal methods may be required for thick markings (e.g. greater than or equal to 100 FLORIDA STATEWIDE RUNWAY AND TAXIWAY MARKING PROJECT ( BID DOCUMENTS P-6204 mils) to minimize scarring of the pavements. Joints shall be protected from damage caused by removal operation. Any damage to pavements, joints, etc., shall be corrected at the Contractor's expense. Prior to paint removal, the Inspector and Contractor should inspect the marking areas to be removed and note any existing damage to pavements, joints, cracks, spalls, etc. 620-3.6 LAYOUT OF MARKINGS. Markings may require layout in advance of the paint application to ensure straightness and dimension as defined in Table 1. 620-3.7 APPLICATION. 620-3.7.1 WATERBORNE. Paint shall be applied at the locations and to the dimensions and spacing shown on the plans. Paint shall not be applied until the layout and condition of the surface has been approved by the Inspector. The edges of the markings shall not vary from a straight line more than 112 inch (12 mm) in 50 feet (15 m) and marking dimensions and spacings shall be within the following tolerances: 36 inches (910 mm) or less X1/2 inch 12 mm eater than 36 inches to 6 feet 910 mm to 1.85 m) 1 inch (25 mm ater than 6 feet to 60 feet 1.85 m to 18.3 m) 2 inches 51 mm) greater than 60 feet (18.3 m) 3 inches (76 mm) Table 1. Pavement Marking Tolerances The paint shall be mixed in accordance with the manufacturer's instructions and applied to the pavement with a marking machine at the rate(s) shown in Table 2. The addition of thinner to paints is not permitted. Dependent upon weather conditions, adequate time shall be permitted to allow painted backgrounds to cure prior to applying a different painted color on top of the backgrounds (e.g. surface painted signs). A period of 30 days shall elapse between placement of bituminous surface course or seal coat and application of the paint. A primer coat may be required to seal new pavements or paint removal areas. Dependent upon weather conditions, adequate time shall be permitted to allow primer coats to cure prior to installation of permanent markings. A►ppacanon xates for rant ana utass tseaus ii �1•�.��::::::. .. � a�yy=� j{,,:, .�:ti"- yy�����„.�: (��+.. :•r X a•,••e.':r ■,' ��{� �x j�? 'i �!����p ) •:I •i "s:r;y :ii.: •'J Vi • .'.l., % ..Y/5.l :`4 ►:K. ..+ .•fir .:.. Permanent Markings 115 ft2/ga1 N/A 101bs/gal Waterborne, Type III Permanent Markings (Red and Pink coatings) 115 ft2/gal 5 lbs/gal N/A Waterborne, Type III Temporary Markings 230 ft2/gal N/A N/A Waterborne, Type III Primer Coat 230 ft2/gal N/A N/A Waterborne,Type III Table 2. Material Coverage Rates Glass beads shall be distributed upon the marked areas at the locations shown on the plans to receive glass beads immediately after application of the permanent paint. A dispenser shall be furnished that is properly designed for attachment to the marking machine and suitable for dispensing glass beads. Glass beads shall be applied at the rate(s) shown in Table 2. Glass beads shall not be applied to black paint. Glass beads shall be uniformly distributed and adhere to the cured paint or all marking operations shall cease until corrections are made. Glass beads shall achieve optimal embedment; 50 - FLORIDA STATEWIDE RUNWAY AND TAXIWAY MARKING PROJECT I BID DOCUMENTS P-620-5 60% of the diameters of glass beads submerged in the coating. Regular inspection of paint wet film thickness and glass bead distribution and embedment should be performed. Each bead dispenser shall be calibrated in the presence of the Inspector to verify material coverage as defined in Table 2. A calibration kit consisting of a graduated volumetric beaker and wet film thickness gauge is available from the glass bead manufacturer. All emptied containers shall be returned to the paint storage area for checking by the Inspector. The containers shall not be removed from the airport or destroyed until authorized by the Inspector. 620-3.7.2 PREFORMED THERMOPLASTIC. To ensure minimum single -pass application time and optimum bond in the marking/substrate interface, the materials must be applied using a variable speed self-propelled mobile heater with an effective heating width of no less than 16 ft (4.88 m) and a free span between supporting wheels of no less than 18 ft (5.49 m). The heater must emit thermal radiation to the marking material in such a manner that the difference in temperature of 2 in (5.08 em) wide linear segments in the direction of heater travel must be within 5 percent of the overall average temperature of the heated thermoplastic material as it exits the heater. The material must be able to be applied at ambient and pavement temperatures down to 35 °F (2 °C) without any preheating of the pavement to a specific temperature. The material must be able to be applied without the use of a thermometer. The pavement shall be clean, dry, and free of debris. A non-VOC sealer with a maximum applied viscosity of 250 centiPoise (ASTM D 2393) must be applied to the pavement shortly before the markings are applied. The supplier must enclose application instructions with each box/package. 620-3.8 PROTECTION AND CLEANUP. After application of the markings, all markings shall be protected from damage until dry. All surfaces shall be protected from excess moisture and/or rain and from disfiguration by spatter, splashes, spillage, or drippings. The Contractor shall remove from the work area all debris, waste, loose or unadhered reflective media, and by-products generated by the surface preparation, paint removal, and application operations to the satisfaction of the Inspector. The Contractor shall dispose of these wastes in strict compliance with all applicable state, local, and Federal environmental statutes and regulations. METHOD OF MEASUREMENT 6204.1 The quantity of runway and taxiway markings to be paid for shall be the number of square feet of painting, the reflective media, surface preparation, and paint removal performed in accordance with the specifications and accepted by the Inspector. BASIS OF PAYMENT 620-5.1 Payment shall be made at the respective contract price per square foot for runway and taxiway painting, the reflective media, surface preparation, and paint removal performed. This price shall be full compensation for furnishing all materials and for all labor, equipment, tools, and incidentals necessary to complete the item. Payment will be made under: P-101-5-1 Rubber Removal S sq.ft P-101-5-2 Surface Preparation, Cleaning of existing markings 2ML2� " P-101-5-2-1 Surface Preparation — (0-5,000 sq.ft) $ sq.ft P-101-5-2-2 Surface Preparation -- (5,001-20,000 sq.fl) $ sq.ft P-101-5-2-3 Surface Preparation — (>20,000 sq.ft) $ sq.ft P-101-5-3 Paint Removal (Grinding) $ sq.ft P-101-5-4 I Paint Removal (Waterblasting) I $ sq.ft P-101 -5-5 1 Paint Removal (Combination of methods) Is sq.ft FLORIDA STATEWIDE RUNWAY AND TAXIWAY MARKING PROJECT I BID DOCUMENTS P-620-6 P-620-1-0 Runway/Taxiway Painting P-620-1-1-1 Runway/Taxiway Painting — White (0-5,000 sq.ft) S sq::,..:.:. P-620-1-1-2 Runwayfraxiway Painting — White (5,001-20,000 sq.ft) S sq.ft P-620-1-1-3 Runway/Taxiway Painting— White (>20,000 sq.ft) $ sq.ft P-620-1-2-1 Runway/Taxiway Painting — Yellow (0-5,000 sq.ft) S sq.ft P-620-1-2-2 Runway/Taxiway Painting — Yellow (5,001-20,000 sq.ft) $ sq.ft P-620-1-2-3 Runway/Taxiway Painting — Yellow (>20,000 sq.ft) S sq.ft P-620-1-3-1 Runway/Taxiway Painting — Black (0-5,000 sq.fi) $ sq.ft P-620-1-3-2 Runway/Taxiway Painting — Black (5,001-20,000 sq.ft) S sq.ft P-620-1-3-3 Runwayfraxiway Painting—Black (>20,000 sq.ft) $ sq.ft P-620-1-4-1 Runway/Taxiway Painting— Red (0-5,000 sq.ft) S sq.ft- P-620-1-4-2 Runway/Taxiway Painting — Red (5,001-20,000 sq.ft) $ sq.ft P-620-14-3 Runway/Taxiway Painting — Red (>20,000 sq.ft) S sq.ft P-620-1-5-1 Runway/Taxiway Painting — Green (0-5,000 sq.ft) $ sq.ft P-620-1-5-2 RunwaylTaxiway Painting — Green (5,001-20,000 sq.ft) $ sq.ft P-620-1-5-3 Runway/Taxiway Painting — Green (>20,000 sq.ft) $ sq.ft P-620-1-6 Runway/Taxiway Painting — Temporary, Primer Coat $ sq.ft P-620-2-0 Reflective Media P-620-2-1 Reflective Media— (Type I) $ sq.ft P-620-2-2 Reflective Media — (Type Ill) $ sq.ft P-620-3-0 Paint Enhancements P-620-3-1-1 Paint Enhancements — Biocide Additive $ sq.ft P-620-3-1-2 Paint Enhancements — Rust Discoloration Formulation S sq.ft P-6204-0 Surface Painted Signs P-6204-1 Surface Painted Signs (Waterborne) 5...... sq.ft P-6204-2 Surface Painted Signs (Preformed Thermoplastic) $ sq.ft P-620-5-0Miscellaneous P-620-5-1 Set up Cost (Cost shalt include all mobilization costs, cost of salaries, overhead, fi-inge benefits, operating margin, expenses and travel expenses $ each P-620-5-2 Night Time Work Required due to Airport Schedule ONLY $ each FLORIDA STATEWIDE RUNWAY AND TAXIWAY MARKING PROJECT I BID DOCUMENTS P-620-7 ATTACHMENT "B" U.S. Department Advisory of Transportation a Federal Aviation Circular Administration Subject: Standards for Airport Date: 9/27/2013 AC No: 150/5340-1L Markings Initiated by: AAS -100 Change: I. What is the purpose of this advisory circular (AC)? This advisory circular (AC) contains the Federal Aviation Administration (FAA.) standards for markings used on airport runways, taxiways, and aprons. 2. Does this AC cancel any prior ACs? This AC cancels AC 150/5340-1K, Standards for Airport Markings, dated September 3, 2010. 3. To whom does this AC apply? The FAA recommends the guidelines and standards contained herein for the marking of airport runways, taxiways, and aprons. The use of these standards is the only method of compliance with the marking of runways, taxiways, and aprons for airports certificated under Title 14 Code of Federal Regulations Part 139, Certification of Airports (Part 139). These standards are to be used on all new airport projects that are under development and are to be implemented at all Part 139 certificated airports. Further, use of this AC is mandatory for all projects funded with federal grant monies through the Airport Improvement Program (AIP) and/or with revenue from the Passenger Facility Charge (PFC) Program. (See Grant Assurance No. 34, Policies, Standards, and Specifications, and PFC Assurance No. 9, Standards and Specifications.) 4. What are the principal changes in this AC? Changes are reflected by vertical bars located in the margins. This Revision: a. Clarifies that runway surface markings on light colored pavement require black borders and glass beads (see paragraph 1.4). Airports certificated under Title 14 of the Code of Federal Regulations, Part 139, Certification of Airports, must meet these requirements within two years from the effective date of this AC. b. Expanded and illustrated the removal of markings discussion (see paragraph 1.3.f). C. Re-emphasizes that taxiway edge markings at entrance taxiways to a runway, including paved NO TAXI Islands are only to use dual continuous edge lines and not dual dashed edge lines (see paragraph 4.4.a). d. Adds a new paragraph 4.12 for ramp control markings in use by the industry and air/ramp controllers which supplements existing guidance in paragraph 4.9, Surface Painted Apron Entrance Point Signs. Note, as in this paragraph, the terms "apron" and "ramp" are used ATTACHMENT "B" U.S. Department Advisory of Transportation o Federal Aviation Circular Administration Subject: Standards for Airport Date: 9/27/2013 AC No: 150/5340-1L Markings Initiated by: AAS -100 Change: interchangeably throughout this AC. The meaning is the same. e. Replaces previous references to Airport Reference Code (ARC) with Runway Design Code (RDC) and Airplane Design Groups (ADG) with Taxiway Design Groups (TDG) for taxiway designs per revised AC 150/5300-13A, Airport Design. Taxiways marked according to previous standards based on Airplane Design Groups may retain their present marking schemes until such time as the taxiway is otherwise modified under Taxiway Design Group standards. The change in design concepts principally affects taxiway fillets. f. Placed existing Figures 1-25 and new Figure A-5 within new Appendix A. Re - lettered old Appendices A, B and C as new Appendix B, Appendix C, and Appendix D respectively, with no new figures. g. Adds runway marking criteria per new Figure A-5 referenced by AC 150/5300-13A, Airport Design, for intersecting runways. h. Clarifies that the intermediate holding position marking for taxiway/taxiway intersections interrupts the taxiway edge marking (see paragraph 3.6.d). Airports certificated under Title 14 of the Code of Federal Regulations, Part 139, Certification of Airports, must meet these requirements within three years from the effective date of this AC. L Revises guidance for intersections of ILS/MLS holding position markings and non - movement area boundary markings with taxiway edge markings (see paragraph 3.4.d and paragraph 5.4.e). j. Adds hyperlinks to internal and external references (allowing the reader to access documents located on the internet and to maneuver within this document) that are provided throughout this document and are identified with underlined text. When navigating within this document, return to the previously viewed page by pressing the "ALT" and "" keys simultaneously. 5. How to use this AC. a. This AC includes color -coded text boxes to emphasize safety initiatives, solutions to painting difficulties, and general remarks. (1) Green (Painting) — explains painting precautions and solutions, such as when proportioning is permissible for runway surface markings. ATTACHMENT "B" a U.S. Department Advisory of Transportation Federal Aviation Ci"rcular Administration Subject: Standards for Airport Date: 9/27/2013 AC No: 150/5340-11, Markings Initiated by: AAS-100 Change: (2) Red (Safety) -- emphasizes safety initiatives. (3) Gray (General) — contains general remarks. b. All references to other FAA ACs and Orders arc interpreted as the current version. C. Most figures in this advisory circular arc full scale AutoCAD drawings saved as MS Word versions. For some figures, certain details may appear to be missing (missing or broken lines) when either printed or viewed on a computer monitor. To view all the details in these figures, use the appropriate ZOOM function. In some instances, where there is a large surface area, a ZOOM value of over 250% may be necessary to view all details. Both this advisory circular and the original AutoCAD files for all figures are available for download at the FAA web site: http://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.listtparentTo picID/85 6. How are metrics represented? Throughout this AC, customary English units are used followed with "soft" (rounded) conversion to metric units. The English units govern. 7. How can I get this and other FAA publications? You can view a list of all ACs at http://www.faa.gov/regulations_policies/advisory_ circulars/. You can view the Federal Aviation Regulations at http://www.faa.gov/regulations_policies/f"aa—regulations/. Michael J. O'Donnell Director of Airport Safety and Standards FOR A COMPLETE VERSION OF AC No: 150/5340-1 L, PLEASE SELECT THE LINK BELOW: http://www.faa.aovldocumentL!brary/media/Advisory Circular/150 5340 IL.pdf HI -LITE AIRFIELD SERVICES, LLC Proposal City of Sebastian 202 Airport Dr E Sebastian, Florida 32958 Attn: Frank Watanabe Project County: Indian River City/State: Sebastian, FL MORE THAN A MARKINGS COMPANY. Bid Date: Proposal M Project Reference: Completion Date: Phone: Fax: � '� .•• �S' tat !t S- r s� a §tj§{��SOziiltie?ia?i���[lSsl.,<S,.itT�l i.,x.r1! 08/05/15 15-11479-P Remark Runways (772) 228-7013 (772) 228-7078 Item# Description Qty Unit $1 Unit Price P-101-5-2-3 Surface Preparation -- (>20,000 sq.ft) P-620-1-1-3 Runway/Taxiway Painting - White (>20,000 sq.ft) P-620-1-3-2 Runway/Taxiway Painting - Black (5,001-20,000 sq.ft) P-620-2-1 Reflective Media - (Type 1) P-620-3-1-1 Paint Enhancements - Biocide Additive P-620-3-1-2 Paint Enhancements - Rust Discoloration Formulation P-620-5-1 Set up Cost (Cost shall include all mobilization costs, cost of $ 0.25 salaries, overhead, fringe benefits, operating margin, expenses 44461 and travel expenses) 62729 SF $ 0.005 $ 313.645 44461 SF $ 0.15 $ 6,669.15 18308 SF $ 0.25 $ 4,577.00 44461 SF $ 0.25 $11,115.25 44461 SF $ 0.10 $ 4,446.10 44461 SF $ 0.10 $ 4,446.10 125538 SF $ 0.11 $13,809.18 Total: $ 45,376.425 Project Description: Cleaning and Remarking of Runway Markings at Sebastian Municipal Airport, Sebastian, FL Remarks: Pricing per FDOT State Runway Marking Contract # BDX68 Price Includes: (1) Mobilization Clean and Remark White and Black Markings on Runway 5-23 and Runway 10-28 All white markings to include Blocide and Rust Inhibitor. Note: This Quote/Proposal is Only Valid in its Entirety And Prices Are Valid for (30) Days. If you need further information please contact: Brian Lawton, Project Coordinator, 315-583-6111 ext. 244 or brianl@hl-llte.com 200 Cumberland Park Drive VVWW.H1wL1TE.00M P 904.429.0990 St. Augustine, FL 32095F 352.835.7941 HI -LITE AIRFIELD SERVICES, LLC 4E7?ii(� ri1 {{iF{ li� i'jtit`} 4 a 1 HL llilli1 i11t Ii 4 We Propose Hereby To Furnish Material and Labor In Accordance with Above Specifications For the Above Sum. Prices May Vary Slightly to Suit your Project's Particular Needs Such as Number of Mobilizations and Traffic Control. Acceptance Of This Proposal Is Only Valid In Its Entirety. Note: This Proposal is Valid for 90 Days. Date: U �ll Jr Signature: ��-- /* \l Acceptance Of Proposal — The Above Prices, Specifications and Conditions Are Satisfactory and Hereby Accepted. You Are Authorized To Do The Work As Specified. Date: Signature: 200 Cumberland Park Drive,H1=LITE.00M P 904.429.0990 St. Augustine, FL 32095 F. 352.835.7941 tm of SIEISASTKN HOME OF PELICAN ISLAND CITY OF SEBASTIAN CHANGE ORDER CHANGE ORDER #: CONTRACTOR: Hi -Lite Airfield Services LLC ADDRESS: 18249 Hi -Lite Drive P. O. Box 460 Adams Center, NY 13606 PROJECT NAME: Airport Striping CONTRACT NAME: Yul McNair CONTACT DATE: 10/28/15 By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows: DESCRIPTION: Runway /Taxiway Painting - Yellow A) Contract Price Prior to this Change Order $ 45,376.00 Net Increase (Decrease) Resulting from this Change Order $ 5,193.38 New Contract Price Including this Change Order $ 50,569.38 B) Contract Time Prior to the Change Order (Number of Days) days Net Increase (Decrease) Resulting from the Change Order (Number of Days) days New Completion Date Including this Change Order AGREED: COMPANY Date: Authorized Signature v City Manager Authorization — cumulative amount less than 15% of contract price or $15,000 single change order City Council Authorization — cumulative amount exceeds 15% of contract price or $15,000 single change order (meeting date 1 CITY OF E TIA T•' Date: City Mana er Project Manager Finance as to budget City Attorney . -9-� U/ 7�— //✓ as to legal ATT ST: Sally A. Mai MC, City Clerk CM a HOME Or PELICAN ISUND CITY OF SEBASTIAN CHANGE ORDER CHANCE ORDER #: 1 CONTRACTOR: Iii -Lite Airfield Services LLC ADDRESS: 18249 III -Lite Drive P. 0. Box 460 Adams Center, NY 13606 PROJECT NAME: Airport Striping CONTRACT NAME: Yet McNair CONTACT DATE: 10128115 By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows: DESCRIPTION: Runway /Taxiway Painting - Yellow A) Contract Price Prior to this Change Order $ 45,376.00 Net Increase (Decrease) Resulting from this Change Order $ 5,193.38 New Contract Price Including this Change Order $ 50,569.38 B) Contract Time Prior to the Change Order (Number of Days) days Net Increase (Decrease) Resulting from the Change Order (Number of Days) days New Completion Date Including this Change Order Date: ✓ City Manager Authorization —cumulative amount less than is% orcontract price or 515,000 single change order —City Council Authorization — cumulative amount exceeds 15% of contract price or S15,000 single clm nge order (meeting date 1 CITY OF Ii�AST1A City Manaker . Project Manager Finance Director City Attorney i A F,S \ 7YI" w budget Sxlly A. ah/i , MMC. City Clerk to legal HIAITE AIRFIELD SERVICES, LLC Proposal City of Sebastian 202 Airport Or E Sebastian, Florida 32958 MORE THAN A MARKINGS COMPANY. Bid Date: Proposal #: Project Reference: Completion Date: 11/10/15 15-11751-P Remark Taxiways Attn:Frank Watanabe Project County: Indian River City/State: Sebastian, FL Phone: Fax: (772)228-7013 (772) 228-7078 Item# Description Qty Unit $1 Unit Price 31 N k.. P-101-5-2-3 Surface Preparation—(>20,000 sq.ft) 6295 SF $ 0.005 $ 31.475 P-620-1-2-2 Runway/Taxiway Painting - Yellow (5,001-20;000 sq.ft) 6295 SF $ 0.15 $ 944.25 P-620-2-1 Reflective Media - (Type 1) 6295 SF $ 0.25 $ 1,573.75 P-620-3-1-1 Paint Enhancements - Biocide Additive 6295 SF $ 0.10 $ 629.50 P-620-3-1-2 Paint Enhancements - Rust Discoloration Formulation 6295 SF $ 0.10 $ 629.50 P-620-5-1 Set up Cost (Cost shall include all mobilization costs, cost of 12590 SF $ 0.11 $1,384.90 salaries, overhead, fringe benefits, operating margin, expenses and travel expenses) Total: $5r1SS,3;<5— Project Description: Cleaning and Remarking of Taxiway Markings at Sebastian Municipal Airport, Sebastian, FL Remarks: Pricing per FDOT State Runway Marking Contract # BDX68 Price Includes: (1) Mobilization Note: This Quote/Proposal is Only Valid in its Entirety And Prices Are Valid for (30) Days. If you need further information please contact: Brian Lawton, Project Coordinator, 315.583-6111 ext. 244 or brianl@hi-lite.com We Propose Hereby To Furnish Material and Labor In Accordance with Above Specifications For the Above Sum. Prices May Vary Slightly to Su It your Project's Particular Needs Such as Number of Mobilizations and Traffic Control. Acceptance Of This Proposal Is Only Vaild In Its Entirety. Note: This Proposal is Valid for 9g Days. Date: r 4 _ Acceptance Of Proposal—The Above Prices, Specifications and Conditions Are Satisfactoryand Hereby Accepted. You Are Authorized To Do The Work As Specified. Date: P 904.429.0990 200St, August e FL 322095 WWWMI-LI ECO I F. 352.835.7941 11/12/2015 09:30 (CITY OF SEBASTIAN nveidt BILL TO CITY OF SEBASTIAN ATTN: ADMINISTRATIVE SERVICES 1225 MAIN STREET SEBASTIAN FL 32958 VENDOR --------------------------------------- Hi-Lite Airfield Services, LLC 18249 Hi -Lite Drive P.O. Box 460 Adams Center, NY 13606 Requisition 4354 PURCHASE ORDER -------------------- 00007567 SHIP TO ------------------------------ Attn: Municipal Airport 202 Airport Drive East Sebastian, FL 32958 DATE VENDOR DATE FREIGHT ORDERED NUMBER REQUIRED METHOD/TERMS DEPARTMENT/LOCATION -------- ---------------------------------- ----------------------------- 10/28/15 000737 10/27/15 AIRPORT ADMINISTRATION LN DESCRIPTION QTY UOM UNIT PRICE NET PRICE --------------------------------------- ----- ------------ ------------- 001 remarking of reflective 1.00 EACH 45376.000 45,376.00 pavement markings at the Sebastian Airport PO TOTAL 45,376.00 ** END OF REPORT - Generated by Nancy Veidt ** �{�s�os � IP 1 1poinqury COY W 1;[DALS. HOME Of PELICAN ISLAND CITY OF SEBASTIAN CHANGE ORDER CHANGE ORDER M 1 CONTRACTOR: Hi -Lite Airfield Services LLC ADDRESS: 18249 Hi -Lite Drive P. O. Box 460 Adams Center, NY 13606 PROJECT NAME: Airport Striping CONTRACT NAME: Yul McNair CONTACT DATE: 10/28/15 By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows: DESCRIPTION: Runway /Taxiway Painting - Yellow A) Contract Price Prior to this Change Order $ 45,376.00 Net Increase (Decrease) Resulting from this Change Order $ 5,193.38 New Contract Price Including this Change Order $ 50,569.38 B) Contract Time Prior to the Change Order (Number of Days) days Net Increase (Decrease) Resulting from the Change Order (Number of Days) days New Completion Date Including this Change Order AGREED: COMPANY Date: Authorized Signature Approvals By City of Sebastian in accordance with Code Sec. 2-10 (check one): City Manager Authorization — cumulative amount less than 15% of contract price or $15,000 single change order City Council Authorization — cumulative amount exceeds 15% of contract price or $15,000 single change order (meeting date ) CITY OF SEBASTIAN: Date: City Manager Project Manager Finance Director ATTEST: as to budget Sally A. Maio, MMC, City Clerk City Attorney as to legal HI -LITE AIRFIELD SERVICES, LLC Proposal City of Sebastian 202 Airport Dr E Sebastian, Florida 32958 MORE THAN A MARKINGS COMPANY. Bid Date: Proposal #: Project Reference: Completion Date: 11/10/15 15-11751-P Remark Taxiways Attn:Frank Watanabe Project County: Indian River Clty/State: Sebastian, FL Phone: Fax: (772)228-7013 (772) 228-7078 Item# Description Qty Unit $ / Unit Price 3/yk. P-101-5-2-3 Surface Preparation — (>20,000 sq.ft) 6295 SF $ 0.005 $ 31.476-- P-620-1-2-2 Runway/Taxiway Painting - Yellow (5,001-20,000 sq.ft) 6295 SF $ 0.15 $ 944.25 P-620-2-1 Reflective Media - (Type 1) 6295 SF $ 0.25 $ 1,573.75 P-620-3-1-1 Paint Enhancements - Biocide Additive 6295 SF $ 0.10 $ 629.50 P-620-3-1-2 Paint Enhancements - Rust Discoloration Formulation 6295 SF $ 0.10 $ 629.50 P-620-5-1 Set up Cost (Cost shall Include all mobilization costs, cost of 12590 SF $ 0.11 $ 1,384.90 salaries, overhead, fringe benefits, operating margin, expenses and travel expenses) Total: $5r1-93,37.6-- Project Description: 7 773,35' Cleaning and Remarking of Taxiway Markings at Sebastian Municipal Airport, Sebastian, FL Remarks: Pricing per FDOT State Runway Marking Contract # BDX68 Price Includes: (1) Mobilization Note: This Quote/Proposal Is Only Valid in its Entirety And Prices Are Valid for (30) Days. If you need further Information please contact: Brian Lawton, Project Coordinator, 315.563.6111 ext. 244 or brianl@hi-lite.com We Propose Hereby To Furnish Material and Labor in Accordance with Above Specifications For the Above Sum. Prices May Vary Slightly to Suit your Project's Particular Needs Such as Number of Mobilizations and Traffic Control. Acceptance Of This Proposal Is Only Valid in Its Entirety. Note: This Proposal Is Valid for 90 Days. Data: /� AIG/ McNeely, Acceptance Of Proposal—The Above Prices, Specifications and Conditions Are Satisfactory and Hereby Accepted. You Are Authorized To Do The Work As Specified. Signature: 200 Cumberland Park Drive e I-� a P. 904.429.0990 St. Augustine, FL 32095 F 352.835.7941 11/12/2015 09:30 ICITY OF SEBASTIAN nveidt BILL TO CITY OF SEBASTIAN ATTN: ADMINISTRATIVE SERVICES 1225 MAIN STREET SEBASTIAN FL 32958 VENDOR --------------------------------------- Hi-Lite Airfield Services, LLC 18249 Hi -Lite Drive P.O. Box 460 Adams Center, NY 13606 Requisition 4354 PURCHASE ORDER -------------------- 00007567 SHIP TO ------------------------------ Attn: Municipal Airport 202 Airport Drive East Sebastian, FL 32958 DATE VENDOR DATE FREIGHT ORDERED NUMBER REQUIRED METHOD/TERMS DEPARTMENT/LOCATION -------- ---------------------------------- ----------------------------- 10/28/15 000737 10/27/15 AIRPORT ADMINISTRATION LN DESCRIPTION QTY UOM UNIT PRICE NET PRICE --------------------------------------- ----- ------------ ------------- 001 remarking of reflective 1.00 EACH 45376.000 45,376.00 pavement markings at the Sebastian Airport PO TOTAL 45,376.00 ** END OF REPORT - Generated by Nancy Veidt ** Ll 0 45 CZ I IP 1 1poinqury HOME OF PELICAN ISLMD CITY OF SEBASTIAN CHANGE ORDER CHANGE ORDER #: CONTRACTOR: Hi -Lite Airfield Services, LLC ADDRESS: 18249 Hi -Lite Drive P.O. Box 460 Adams Center, NY 13606 PROJECT NAME: Airport Striping CONTACT NANE: Yul McNair CONTRACT DATE: 10/28/15 By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows: DESCRIPTION: Surface Preparation and Runway/Taxiway Painting — yellow See attached. A) Contract Price Prior to this Change Order $ 45,376. Net Increase (Decrease) Resulting from this Change Order $ 2,139. New Contract Price Including this Change Order $ 47,515. B) Contract Time Prior to the Change Order (Number of Days) days 0 Net Increase (Decrease) Resulting from the Change Order (Number of Days) days 0 New Completion Date Including this Change Order AGREED: COMPANY Date: Authorized Signature Approvals By City of Sebastian in accordance with Code Sec. 2-10 (check one): City Manager Authorization — cumulative amount less than 15% of contract price or $15,000 single change order City Council Authorization — cumulative amount exceeds 15% of contract price or $15,000 single change order (meeting date ) CITY OF SEBASTIAN: Date: City Manager Project Manager Finance Director ATTEST: as to budget Sally A. Maio, MMC, City Clerk City Attorney as to legal fllY or si,liif HOME Of PELICAN ISLAND CITY OF SEBASTIAN CHANGE ORDER CHANGE ORDER #: 2 CONTRACTOR: Hi -Lite Airfield Services, LLC ADDRESS: 18249 Hi -Lite Drive P.O. Box 460 Adams Center, NY 13606 PROJECT NAME: Airport Striping CONTACT NANE: Yul McNair CONTRACT DATE: 10/28/15 By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows: DESCRIPTION: Surface Preparation and Runway/Taxiway Painting — yellow/black See attached. A) Contract Price Prior to this Change Order $ 47,515.00 Net Increase (Decrease) Resulting from this Change Order $ 5,193.38 New Contract Price Including this Change Order $ 52,708.38 B) Contract Time Prior to the Change Order (Number of Days) days 0 Net Increase (Decrease) Resulting from the Change Order (Number of Days) days 0 New Completion Date Including this Change Order AGREED: COMPANY Date: Authorized Signature Approvals By City of Sebastian in accordance with Code Sec. 2-10 (check one): City Manager Authorization — cumulative amount less than 15% of contract price or $15,000 single change order City Council Authorization — cumulative amount exceeds 15% of contract price or $15,000 single change order (meeting date ) CITY OF SEBASTIAN: Date: City Manager Project Manager Finance Director City Attorney ATTEST: as to budget Sally A. Maio, MMC, City Clerk as to legal 11/12/2015 09:30 ICITY OF SEBASTIAN nveidt BILL TO CITY OF SEBASTIAN ATTN: ADMINISTRATIVE SERVICES 1225 MAIN STREET SEBASTIAN FL 32958 VENDOR --------------------------------------- Hi-Lite Airfield Services, LLC 18249 Hi -Lite Drive P.O. Box 460 Adams Center, NY 13606 Requisition 4354 PURCHASE ORDER -------------------- 00007567 SHIP TO ------------------------------ Attn: Municipal Airport 202 Airport Drive East Sebastian, FL 32958 DATE VENDOR DATE FREIGHT ORDERED NUMBER REQUIRED METHOD/TERMS DEPARTMENT/LOCATION -------- ---------------------------------- ----------------------------- 10/28/15 000737 10/27/15 AIRPORT ADMINISTRATION LN DESCRIPTION QTY UOM UNIT PRICE NET PRICE --------------------------------------- ----- ------------ ------------- 001 remarking of reflective 1.00 EACH 45376.000 45,376.00 pavement markings at the Sebastian Airport PO TOTAL 45,376.00 ** END OF REPORT - Generated by Nancy Veidt ** �{ss�os6 �0o lo�oa IP 1 1poinqury Linda Kinchen From: Frank Watanabe Sent: Wednesday, November 11, 2015 2:12 PM To: Linda Kinchen Cc: Joseph Griffin; Kenneth Killgore Subject: FW: Revised estimate for the restriping Attachments: 15-11751-P[1].pdf; 15-11752-P[1].pdf Linda, Please check with Nancy tomorrow Thurs 11/12 to see where we can charge this additional two Change Order cost of $2,708. Joe is ok with these CO's, if we can find the extra funds in airport budget. If we have the funds, please create the Change Order Forms for all to sign. We need this done tomorrow since Hi Lite is scheduled to start Mon 11/16. Thanks From: Frank Watanabe Sent: Wednesday, November 11, 2015 8:27 AM To: Joseph Griffin; Kenneth Killgore Subject: FW: Revised estimate for the restriping Joe and Ken, need another $2,708 for the airport reflective markings. Our estimate for $45,376 was for all runways and taxiway (white and black). We need to do the yellow stripe on taxiway and limit lines. My bad on missing this. There are two CO's for $5,193.375 and $2,139 = $7,332.375, they are attached. Our FDOT Budget is funded at $50,000 with $10,000 of local match. All I need is the add $2,708.38. 1 need confirmation by Thurs 11/12 since the contractor would like to stripe on Mon 11/16. Thanks Frank From: Yul McNair fmailto:yul.mcnair(@hi-lite.com] Sent: Tuesday, November 10, 2015 5:08 PM To: Frank Watanabe; Tim Walker; Gary Nicholas Cc: Candace Swanson; Brian Garratt; Michelle Stromberg Subject: Re: Revised estimate for the restriping Good Afternoon Frank - As per our conversation this morning, attached please find the estimates on the proposed additional work for Sebastian Airport. If you should have any questions, please do not hesitate to contact any one of the Hi -Lite team members. Sincerely, Yul McNair, Director of Business Development Southeast & Caribbean Markets 1 "Airfield Safety is Hi-Lite's Mission. Safety First.Tm" Hi -Lite Airfield Services, LLC Florida Office 200 Cumberland Park Drive St. Augustine, FL 32095 United States 904-429-0990 Office EXT 708 904-217-4761 Fax 352-601-8709 Cell vul.mcnair@hi-lite.com www.hi-lite.com Please print this email only if it's necessary! This is a confidential communication intended for the named recipient. Please destroy and notify me if it is misdirected. From: Frank Watanabe <FWatanabe@CityofSebastian.ore> Date: Tuesday, November 10, 2015 at 4:41 PM To: Tim Walker <TWalker@CityOfSebastian.ore>, Gary Nicholas <GNicholas@CityofSebastian.ore> Cc: Yul McNair <yul.mcnair@hi-lite.com> Subject: Revised estimate for the restriping Tim and Gary, Let me know if Hi Lite emailed you the revised estimate for the yellow centerline. In addition, we are all in agreement the striping will be in the day time and that the yellow limit lines will be added to this day operation at the current PO price. I need this estimate to get approval prior to any work to begin. So hold on NTP until I get this estimate and get authorization. Thanks Frank Watanabe Public Work Director/City Engineer City of Sebastian (772) 388-8228 2 HI -LITE AIRFIELD SERVICES, LLC Proposal City of Sebastian 202 Airport Dr E Sebastian, Florida 32958 Attn: Frank Watanabe Project County: Indian River City/State: Sebastian, FL MORE THAN A MARKINGS COMPANY. Bid Date: Proposal Project Reference: Completion Date: Phone: Fax: 11/10/15 15-11752-P Remark Holdbars (772)228-7013 (772)228-7078 Item# Description Qty Unit $/ Unit Price P-101-5-2-3 Surface Preparation — (>20,000 sq.ft) P-620-1-2-1 Runway/Taxiway Painting - Yellow (0-5,000 sq.ft) P-620-1-3-1 Runwayfraxiway Painting - Black (0-5,000 sq.ft) P-620-2-1 Reflective Media - (Type I) P-620-3-1-1 Paint Enhancements - Biocide Additive P-620-3-1-2 Paint Enhancements - Rust Discoloration Formulation P-620-5-1 Set up Cost (Cost shall include all mobilization costs, cost of $ 0.25 salaries, overhead, fringe benefits, operating margin, expenses 1395 and travel expenses) 3720 SF $ 0.005 $ 18.60 1395 SF $ 0.15 $ 209.25 2325 SF $ 0.20 $ 465.00 1395 SF $ 0.25 $ 348.75 1395 SF $ 0.10 $139.50 1395 SF $ 0.10 $139.50 7440 SF $ 0.11 $ 818.40 Total: $ 2,139.00 Project Description: Cleaning and Remarking of Holdbar Markings at Sebastian Municipal Airport, Sebastian, FL Remarks: Pricing per FDOT State Runway Marking Contract # BDX68 Price Includes: (1) Mobilization Note: This Quote/Proposal is Only Valid in Its Entirety And Prices Are Valid for (30) Days. if you need further information please contact: Brian Lawton, Project Coordinator, 315.583.6111 ext. 244 or brianl@hl-lite.com 200Snd Park Drive I P. 904.429.0990 t Augustne FL 32095 WWWHI-LITEXOM F352835.779411 HI -LITE AIRFIELD SERVICES, LLC We Propose Hereby To Furnish Material and Labor in Accordance with Above Specifications For the Above Sum. Prices May Vary Slightly to Suit your Project's Particular Needs Such as Number of Mobilizations and Traffic Control. Acceptance Of This Proposal is Only Valid in its Entirety. Note: This Proposal is Valid for 90 Days. Data: , L6 Acceptance Of Proposal—The Above Prices, Specifications and Conditions Are Satisfactory and Hereby Accepted. You Are Authorized To Do The Work As Specified. 200 Cumberland Park Drive VI/ilVW.l"I I-LITE.COM P. 904.429.0990 St. Augustine, FL 32095 I F. 352.835.7941 RI -LITE AIRFIELD SERVICES, LLC Proposal City of Sebastian 202 Airport Dr E Sebastian, Florida 32958 MORE THAN A MARKINGS COMPANY. Bid Date: Proposal Project Reference: Completion Date: 11/10/15 15-11751-P Remark Taxiways Attn: Frank Watanabe Project County: Indian River City/State: Sebastian, FL Phone: Fax: (772) 228-7013 (772) 228-7078 Item# Description Qty Unit $ / Unit Price Y/ yk. P-101-5-2-3 Surface Preparation — (>20,000 sq.ft) 6295 SF $ 0.005 $ 31.47-5 P-620-1-2-2 Runway/Taxiway Painting - Yellow (5,001-20,000 sq.ft) 6295 SF $ 0.15 $ 944.25 P-620.2-1 Reflective Media - (Type 1) 6295 SF $ 0.25 $ 1,573.75 P-620-3-1-1 Paint Enhancements - Biocide Additive 6295 SF $ 0.10 $ 629.50 P-620-3-1-2 Paint Enhancements - Rust Discoloration Formulation 6295 SF $ 0.10 $ 629.50 P-620.5-1 Set up Cost (Cost shall include all mobilization costs, cost of 12590 SF $ 0.11 $ 1,384.90 salaries, overhead, fringe benefits, operating margin, expenses and travel expenses) Total: $34-93476-- Project Description: /93 13 Cleaning and Remarking of Taxiway Markings at Sebastian Municipal Airport, Sebastian, FL Remarks: Pricing per FDOT State Runway Marking Contract # BOX68 Price Includes: (1) Mobilization Note: This Quote/Proposal is Only Valid in its Entirety And Prices Are Valid for (30) Days. If you need further Information please contact: Brian Lawton, Project Coordinator, 315.583.6111 ext. 244 or brianl@hi-lite.com We Propose Hereby To Furnish Material and Labor In Accordance with Above Specifications For the Above Sum. Prices May Vary Slightly to Suit your Project's Particular Needs Such as Number of Mobilizations and Traffic Control, Acceptance Of This Proposal Is Only Valid in Its Entirety. Note: This Proposal is Valid for 90 Days. Date: 1 6 Acceptance Of Proposal—The Above Prices, Specifications and Conditions Are Satisfactory and Hereby Accepted. You Are Authorized To Do The Work As Specified. Date: P. 200Cumberland Park Drive St. Augustne FL 32095 I WVWV.H1-LITE.COM F. 352835.079411 Linda Kinchen From: Frank Watanabe Sent: Wednesday, November 11, 2015 2:12 PM To: Linda Kinchen Cc: Joseph Griffin; Kenneth Killgore Subject: FW: Revised estimate for the restriping Attachments: 15-11751-P[1].pdf, 15-11752-P[1].pdf Linda, Please check with Nancy tomorrow Thurs 11/12 to see where we can charge this additional two Change Order cost of $2,708. Joe is ok with these CO's, if we can find the extra funds in airport budget. If we have the funds, please create the Change Order Forms for all to sign. We need this done tomorrow since Hi Lite is scheduled to start Mon 11/16. Thanks From: Frank Watanabe Sent: Wednesday, November 11, 2015 8:27 AM To: Joseph Griffin; Kenneth Killgore Subject: FW: Revised estimate for the restriping Joe and Ken, I need another $2,708 for the airport reflective markings. Our estimate for $45,376 was for all runways and taxiway (white and black). We need to do the yellow stripe on taxiway and limit lines. My bad on missing this. There are two CO's for $5,193.375 and $2,139 = $7,332.375, they are attached. Our FDOT Budget is funded at $50,000 with $10,000 of local match. All I need is the add $2,708.38. 1 need confirmation by Thurs 11/12 since the contractor would like to stripe on Mon 11/16. Thanks Frank From: Yul McNair fmailto:yul.mcnair(@hi-lite.com] Sent: Tuesday, November 10, 2015 5:08 PM To: Frank Watanabe; Tim Walker; Gary Nicholas Cc: Candace Swanson; Brian Garratt; Michelle Stromberg Subject: Re: Revised estimate for the restriping Good Afternoon Frank - As per our conversation this morning, attached please find the estimates on the proposed additional work for Sebastian Airport. If you should have any questions, please do not hesitate to contact any one of the Hi -Lite team members. Sincerely, Yui McNair, Director of Business Development Southeast & Caribbean Markets "Airfield Safety is Hi-Lite's Mission. Safety First. TM11 Hi -Lite Airfield Services, LLC Florida Office 200 Cumberland Park Drive St. Augustine, FL 32095 United States 904-429-0990 Office EXT 708 904-217-4761 Fax 352-601-8709 Cell vul.mcnair@hi-lite.com www.hi-lite.com Please print this email only if it's necessary! This is a confidential communication intended for the named recipient. Please destroy and notify me if it is misdirected. From: Frank Watanabe <FWatanabe@CityofSebastian.org> Date: Tuesday, November 10, 2015 at 4:41 PM To: Tim Walker <TWalker @CityOfSebastian.ore>, Gary Nicholas <GNicholas@CityofSebastian.org> Cc: Yul McNair <yul.mcnair@hi-lite.com> Subject: Revised estimate for the restriping Tim and Gary, Let me know if Hi Lite emailed you the revised estimate for the yellow centerline. In addition, we are all in agreement the striping will be in the day time and that the yellow limit lines will be added to this day operation at the current PO price. I need this estimate to get approval prior to any work to begin. So hold on NTP until I get this estimate and get authorization. Thanks Frank Watanabe Public Work Director/City Engineer City of Sebastian (772) 388-8228 2 Gly OF S[BAST HOME OF PELICAN ISLAND CITY OF SEBASTIAN CHANGE ORDER CHANGE ORDER #: 1 PROJECT NAME: Airport Striping CONTRACTOR: Hi -Lite Airfield Services, LLC CONTACT NANE: Yul McNair ADDRESS: 18249 Hi -Lite Drive P.O. Box 460 Adams Center, NY 13606 CONTRACT DATE: 10/28/15 By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execution of this document, the Contractor is hereby notified to commence work. All changes stated below are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows: DESCRIPTION: Surface Preparation and Runway/Taxiway Painting — yellow See attached. A) Contract Price Prior to this Change Order $ 45,376. Net Increase (Decrease) Resulting from this Change Order $ 2,139. New Contract Price Including this Change Order $ 47,515. B) Contract Time Prior to the Change Order (Number of Days) days 0 Net Increase (Decrease) Resulting from the Change Order (Number of Days) days 0 New Completion Date Including this Change Order AGREED: COMPANY Date: Authorized Signature Approvals By City of Sebastian in accordance with Code Sec. 2-10 (check one): City Manager Authorization — cumulative amount less than 15% of contract price or $15,000 single change order City Council Authorization — cumulative amount exceeds 15% of contract price or $15,000 single change order (meeting date ) CITY OF SEBASTIAN: Date: City Manager ATTEST: Project Manager Finance Director as to budget Sally A. Maio, VINIC, City Clerk City Attorney as to legal HI -LITE AIRFIELD SERVICES, LLC Proposal City of Sebastian 202 Airport Dr E Sebastian, Florida 32958 Attn: Frank Watanabe Project County: Indian River City/State: Sebastian, FL MORE THAN A MARKINGS COMPANY. Bid Date: 11/10/15 Proposal#: 15-11752-P Project Reference: Remark Holdbars Completion Date: Phone: (772)228-7013 Fax: (772) 228-7078 Item# Description Qty Unit $ / Unit Price P-101-5-2-3 Surface Preparation — (>20,000 sq.ft) P-620-1.2-1 Runway/Taxiway Painting - Yellow (0-5,000 sq.ft) P-620-1-3-1 Runwayfraxiway Painting - Black (0-5,000 sq.ft) P-620-2-1 Reflective Media - (Type 1) P-620-3-1-1 Paint Enhancements - Biocide Additive P-620-3-1-2 Paint Enhancements - Rust Discoloration Formulation P-620-5-1 Set up Cost (Cost shall include all mobilization costs, cost of $ 0,25 salaries, overhead, fringe benefits, operating margin, expenses 1395 and travel expenses) 3720 SF $ 0.005 $ 18.60 1395 SF $ 0.15 $ 209.25 2325 SF $ 0.20 $ 465.00 1395 SF $ 0,25 $ 348.75 1395 SF $ 0.10 $139.50 1395 SF $ 0.10 $ 139.50 7440 SF $ 0.11 $ 818.40 Total: $ 2,139.00 Project Description: Cleaning and Remarking of Holdbar Markings at Sebastian Municipal Airport, Sebastian, FL Remarks: Pricing per FDOT State Runway Marking Contract # BDX68 Price Includes: (1) Mobilization Note: This Quote/Proposal is Only Valid in its Entirety And Prices Are Valid for (30) Days. If you need further information please contact: Brian Lawton, Project Coordinator, 315.583-6111 ext. 244 or brlani@hl-lite.com 200 Cumberland Park Drive !-�. it®IYI P. 904.429.0990 St. Augustine, FL . 32095 F. 352.835.7941 HI -LITE AIRFIELD SERVICES, LLC We Propose Hereby To Furnish Material and Labor In Accordance with Above Specifications For the Above Sum. Prices May Vary Slightly to Suit your Project's Particular Needs Such as Number of Mobilizations and Traffic Control. Acceptance Of This Proposal Is Only Valid in Its Entirety. Note: This Proposal Is Valid for80 Days. Date: 1-6 Acceptance Of Proposal — The Above Prices, Specifications and Conditions Are Satisfactory and Hereby Accepted. You Are Authorized To Do The Work As Specified. 200 Cumberland Park Drive a a P. 904.429.0990 St. Augustine, FL 32095 I F. 352.835.7941 HI -LITE AIRFIELD SERVICES, LLC Proposal City of Sebastian 202 Airport Dr E Sebastian, Florida 32958 Attn: Frank Watanabe Project County: Indian River City/State: Sebastian, FL MORE THAN A MARKINGS COMPANY. Bid Date: Proposal Project Reference: Completion Date: Phone: Fax: 11/10/15 15-11751-P Remark Taxiways (772)228-7013 (772)228-7078 Item# Description Qty Unit $1 Unit Price P-101-5-2-3 Surface Preparation—(>20,000 sq.ft) P-620-1-2-2 Runway/Taxiway Painting - Yellow (5,001-20,000 sq.1t) P-620-2-1 Reflective Media - (Type I) P-620-3-1-1 Paint Enhancements - Biocide Additive P-620-3-1-2 Paint Enhancements - Rust Discoloration Formulation P-620-5-1 Set up Cost (Cost shall include all mobilization costs, cost of 6295 salaries, overhead, fringe benefits, operating margin, expenses $ 0.10 and travel expenses) 6295 SF $ 0.005 $ 31.475 6295 SF $ 0.15 $ 944.25 6295 SF $ 0.25 $ 1,573.75 6295 SF $ 0.10 $ 629.50 6295 SF $ 0.10 $ 629.50 12590 SF $ 0.11 $ 1,384.90 Total: $ 5,193.375 Project Description: Cleaning and Remarking of Taxiway Markings at Sebastian Municipal Airport, Sebastian, FL Remarks: Pricing per FDOT State Runway Marking Contract # BDX68 Price Includes: (1) Mobilization Note: This Quote/Proposal is Only Valid in its Entirety And Prices Are Valid for (30) Days. If you need further Information please contact: Brian Lawton, Project Coordinator, 315.583-6111 ext. 244 or briani@hi-lite.com We Propose Hereby To Furnish Material and Labor In Accordance with Above Specifications For the Above Sum, Prices May Vary Slightly to Su It your Project's Particular Needs Such as Number of Mobilizations and Traffic Control. Acceptance Of This Proposal Is Only Valid In Its Entirety. Note: This Proposal Is Valid for 90 Days. Dale: 4A4 by / Acceptance Of Proposal—The Above Prices, Specifications and Conditions Are Satisfactory and Hereby Accepted. You Are Authorized To Do The Work As Specified. P 904.429.990 200Cumberland Augustine,a L 32095 I W�Wrive .I"II-LITE.noIVI F. 352.835.079411 HI -LITE AIRFIELD SERVICES, LLC Proposal City of Sebastian 202 Airport Dr E Sebastian, Florida 32958 Attn:Frank Watanabe Project County: Indian River City/State: Sebastian, FL MORE THAN A MARKINGS COMPANY. Bid Date: Proposal Project Reference: Completion Date: Phone: Fax: 11/10/15 15-11752-P Remark Holdbars (772)228-7013 (772)228-7078 Item# Description Qty Unit $ / Unit Price P-1015-2-3 Surface Preparation — (>20,000 sq.ft) P-620-1-2-1 Runway/Taxiway Painting - Yellow (0-5,000 sq.ft) P-620-1-3-1 Runway/Taxiway Painting - Black (0-5,000 sq.ft) P-620-2-1 Reflective Media - (Type 1) P-620-3-1-1 Paint Enhancements - Biocide Additive P-620-3-1-2 Paint Enhancements - Rust Discoloration Formulation P-620-5-1 Set up Cost (Cost shall include all mobilization costs, cost of $ 0.25 salaries, overhead, fringe benefits, operating margin, expenses 1395 and travel expenses) 3720 SF $ 0.005 $18.60 1395 SF $ 0.15 $ 209.25 2325 SF $ 0.20 $ 465.00 1395 SF $ 0.25 $ 348.75 1395 SF $ 0.10 $ 139.50 1395 SF $ 0.10 $139.50 7440 SF $ 0.11 $ 818.40 Total: $ 2,139.00 Project Description: Cleaning and Remarking of Holdbar Markings at Sebastian Municipal Airport, Sebastian, FL Remarks: Pricing per FDOT State Runway Marking Contract # BDX68 Price Includes: (1) Mobilization Note: This Quote/Proposal is Only Valid in its Entirety And Prices Are Valid for (30) Days. If you need further information please contact: Brian Lawton, Project Coordinator, 315.583.6111 ext. 244 or brianl@hl-lite.com 200 Cumberland Park Drive WWW.HI-LITE.COM P. 904.429.0990 St. Augustine, FL 32095 I F. 352.835.7941 HI -LITE AIRFIELD SERVICES, LLC We Propose Hereby To Furnish Material and Labor in Accordance with Above Specifications For the Above Sum. Prices May Vary Slightly to Suit your PmjecPs Particular Needs Such as Number of Mobilizations and Traffic Control. Acceptance Of This Proposal Is Only Valid in Its Entirety. Note: This Proposal Is Valid for 90 Days. Date: to Acceptance Of Proposal — The Above Prices, Specifications and Conditions Are Satisfactory and Hereby Accepted. You Are Authorized To Do The Work As Specified. 200 Cumberland Park Drive Wi1VVVMI-LITEXOM P 904.429.0990 St. Augustine, FL 32095 F. 352,835.7941 RESOLUTION NO. R-15-20 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT WITH THE FDOT TO PROVIDE FUNDING FOR THE INSTALLATION OF REFLECTIVE PAVEMENT MARKINGS AT THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation has agreed to provide funding for installation of Reflective Pavement Markings at the Sebastian Municipal Airport; and WHEREAS, the City of Sebastian agrees to certain conditions to such funding; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. AUTHORIZATION. The City Manager is hereby authorized to execute the attached PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT for Project No. 437888-1-94-01 on behalf of the City, and is attached hereto. Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. Coy The foregoing Resolution was moved for adoption by Council Member The motion was seconded by Council Member put to a vote, the vote was as follows: Mayor Richard Gillmor Vice Mayor Jerome Adams Council Member Andrea B. Coy Council Member Bob McPartlan Council Member Jim Hill Hill aye ave aye aye and, upon being The Mayor thereupon declared this Resolution duly passed and adopted this 12th day of August 2015. CITY OF SEBASTIAN, FLORIDA Of 6?zlo//-� By: Mayor Richard Gillmor ATTEST: Approved as to form and legality for reliance by the City of Sebastian only: Sally A. aio, MMC City CI rk Robert A. Ginsburg, City Attorney Financial Project No.: 437888-1-94-01 (item -segment -phase -sequence) Contract No.: 6 36q CFDA Number. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT Fund: DPTO Function: 637 Federal No.: DUNS No.: 80-939-7102 Agency DUNS No.: FLAIR Approp.: 088719 FLAIR Obj.: 751000 Org. Code: 55042010429 Vendor No.: VF596000427008 CSFA Number. 55.004 725-0]0.06 PUBLIC TRANSPORTATION DOC -1W14 Page 1 o114 CFDA Title: CSFATitle: Aviation Grant Program I yyah ao f s THIS AGREEMENT, made and entered into this U day of by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and City _MSebastian 292-AiFI99A BriVB East Sebastian, r6 32968 hereinafter referred to as Agency. The Department and Agency agree that all terms of this Agreement will be completed on or before 9/3012017 and this Agreement will expire unless a time extension is provided in accordance with Section 16.00. WITNESSETH: WHEREAS, the Agency has the authority to enter into said Agreement and to undertake the project hereinafter described, and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including the implementation of an integrated and balanced transportation system and is authorized under 332.006(6) , Florida Statutes, to enter into this Agreement. NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as follows: 1.00 Purpose of Agreement: The purpose of this Agreement is E C E 11/E ate' Install reflective pavement markings on runways and taxiways at Sebastian Municipal Air AUG 14 2015 DISTRICT FOUR OFFICE OF MODAL DEVEIOPiVIENT and as further described in Exhibit(s) A.B.0 & D attached hereto and by this reference made a part hereof, hereinafter referred to as the project, and to provide Departmental financial assistance to the Agency and state the Page 1 o114 125030-06 PUBUCTR SPORTATION OGC-1204 Page 2 of 14 2.00 Accomplishment of the Project 2.10 General Requirements: The Agency shall commence, and complete the project as described in Exhibit "A" attached hereto and by this reference made a part hereof this Agreement, with all practical dispatch, in a sound, economical, and efficient manner, and in accordance with the provisions herein, and all applicable laws. 2.20 Pursuant to Federal, State, and Local Law: In the event that any election, referendum, approval, permit, notice, or other proceeding or authorization is requisite under applicable law to enable the Agency to enter into this Agreement or to undertake the project hereunder, or to observe, assume or carry out any of the provisions of the Agreement, the Agency will initiate and consummate, as provided by law, all actions necessary with respect to any such matters so requisite. 2.30 Funds of the Agency: The Agency shall initiate and prosecute to completion all proceedings necessary including federal aid requirements to enable the Agency to provide the necessary funds for completion of the project. 2.40 Submission of Proceedings, Contracts and Other Documents: The Agency shall submit to the Department such data, reports, records, contracts and other documents relating to the project as the Department may require as listed in Exhibit "C' attached hereto and by this reference made a part hereof. The Department has the option to require an activity report on a quarterly basis. The activity report will include details of the progress of the project towards completion. 3.00 Project Cost: The total estimated cost of the project is $ 50.000.00 This amount is based upon the estimate summarized in Exhibit "B" attached hereto and by this reference made a part hereof this Agreement The Agency agrees to bear all expenses in excess of the total estimated cost of the project and any deficits involved. 4.00 Department Participation: The Department agrees to maximum participation, including contingencies, in the project in the amount of $ 40.000.00 as detailed in Exhibit "B", or in an amount equal to the percentage(s) of total project cost shown in Exhibit "B", whichever is less. 4.10 Project Cost Eligibility : Project costs eligible for State participation will be allowed only from the effective date of this agreement It is understood that State participation in eligible project costs is subject to: (a) Legislative approval of the DepartmenPs appropriation request in the work program year that the project is scheduled to be committed; ,(b) Availability of funds as stated in Section 15.00 of this Agreement; Approval of all plans, specifications, contracts or other obligating documents as required by the Department, and all other terms of this Agreement; (c) Department approval of.costs in excess of the approved funding or attributable to actions which have not received the required approval of the Department and all other terms of this Agreement; (d) Department approval of the project scope and budget (Exhibits A & B) at the time appropriation authority becomes available. 4.20 Front End Furjding :Front end funding D is El is not applicable. If applicable, the Department may v initialiy..pay 1.00% of the total allowable incurred project costs up to an amount equal to its total share of participation as shown in paragraph 4.00. - 5.00 Project Budget and Payment Provisions: 5.10 The Project Budget: A project budget shall be prepared by the Agency and approved by the Department. The Agency shall maintain said budget, carry out the project and shall incur obligations against project funds only in conformity with the latest approved budget for the project. No budget increase or decrease shall be effective unless it complies with fund participation requirements established in Section 4.00 of this Agreement, or Page 2 of 14 TZS0] PUBLIC TWSPORTATION Page 3 of 1< 5.20 Payment Provisions: Unless otherwise allowed, payment will begin in the year the projector project phase is scheduled in the work program as of the date of the agreement. Payment will be made for actual costs incurred as of the date the invoice is submitted with the final payment due upon receipt of a final invoice. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes. If the Department determines that the performance of the Participant is unsatisfactory, the Department shall notify the Participant of the deficiency to be corrected, which correction shall be made within a time -frame to be specified by the Department. The Participant shall, within five days after notice from the Department, provide the Department with a corrective action plan describing how the Participant will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to the Department, the Participant shall be assessed a non-performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to the invoice for the then -current billing period. The retainage shall be withheld until the Participant resolves the deficiency. If the deficiency is subsequently resolved, the Participant may bill the Department for the retained amount during the next billing period. If the Participant is unable to resolve the deficiency, the funds retained may be forfeited at the end of the Agreement's term. 6.00 Accounting Records: 6.10 Establishment and Maintenance of Accounting Records: The Agency shall establish for the project, in conformity with requirements established by Department's program guidelines/procedures and "Principles for State and Local Governments", separate accounts to be maintained within its existing accounting system or establish Independent accounts. Such accounts are referred to herein collectively as the "project account". Records of costs incurred under terms of this Agreement shall be maintained in the project account and made available upon request to the Department at all times during the period of this Agreement and for five (5) years after final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred include the Agency's general accounting records and the Project records, together with supporting documents and records, of the Agency and all sub -consultants performing work on the Project and all other records of the Agency and sub -consultants considered necessary by the Department for a proper audit of costs. If any litigation, claim, or audit is started before the expiration of the five (5) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 6.20 Costs Incurred for the Project: The Agency shall charge to the project account all eligible costs of the project. Costs in excess of the latest approved budget or attributable to actions which have not received the required approval of the Department shall not be considered eligible costs. 6.30 Documentation of Project Costs: All costs charged to the project, including any approved services contributed by the Agency or others, shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in proper detail the nature and propriety of the charges. 6.40 Checks, Orders, and Vouchers: Any check or order drawn by the Agency with respect to any item which is or will be chargeable against the project account will be drawn only in accordance with a properly signed voucher then on file in the office of the Agency stating in proper detail the purpose for which such check or order is drawn. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the project shall be clearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other such documents. 6.50 Audit Authority: The administration of Federal or State resources awarded through the Department to the Agency by this Agreement may be subject to audits and/or monitoring by the Department. The following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of Federal awards or State financial assistance or limit the authority of any state agency inspector general, the State of Florida Auditor General, or any other state official. The Agency shall comply with all audit and audit reporting requirements as specified below. Page 3 of 14 725­Md PUBLIC TRANSPORTATION Page 4 of 14 Part I Federally Funded: 1. In addition to reviews of audits conducted in accordance with OMB Circular A-133, for fiscal years beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, monitoring procedures may include but not be limited to on-site visits by Department staff and/or other procedures including, reviewing any required performance and financial reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through audits when those findings pertain to Federal awards provided through the Department by this Agreement. By entering into this Agreement, the Agency agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Agency further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, State of Florida Chief Financial Officer (CFO) or State of Florida Auditor General. 2. The Agency, a non -Federal entity as defined by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and as defined by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, as a subrecipient of a Federal award awarded by the Department through this Agreement is subject to the following requirements: a. In the event the Agency expends a total amount of Federal awards equal to or in excess of the threshold established by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F -Audit Requirements, for fiscal years beginning on or after December 26, 2014, the Agency must have a Federal single or programspecific audit conducted for such fiscal year in accordance with the provisions of OMB Circular A-133, for fiscal years beginning before December 26, 2014, and in accordance with the provisions of 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014. Exhibit to this Agreement provides the required Federal award identification information needed by the Agency to further comply with the requirements of OMB Circular A-133, for fiscal years beginning before December 26, 2014, and the requirements of 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014. In determining Federal awards expended in a fiscal year, the Agency must consider all sources of Federal awards based on when the activity related to the Federal award occurs, including the Federal award provided through the Department by this Agreement The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014. An audit conducted by the State of Florida Auditor General in accordance with the provisions of OMB Circular A-133, for fiscal years beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, will meet the requirements of this part. b. In connection with the audit requirements, the Agency shall fulfill the requirements relative to the auditee responsibilities as provided in OMB Circular A-133, for fiscal years beginning before December 26, 2014, and as provided in 2 CFR Part 200, Subpart F -Audit Requirements, for fiscal years beginning on or after December 26, 2014. c. In the event the Agency expends less than the threshold established by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, in Federal awards, the Agency is exempt from Federal audit requirements for that fiscal year. However, the Agency must provide a single audit exemption statement to the Department at FDOTSing[eAudit@dot.state.fl.us no later than nine months after the end of the Agency's audit period for each applicable audit year. In the event the Agency expends less than the threshold established by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, in Federal awards in a fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A-133, for fiscal years beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F Page 4 a114 7]&010 pe PO UC TRANSPORTAMN OOC-IV14 Page 50114 d. The Agency must electronically submit to the Federal Audit Clearinghouse (FAC) at https:Hharvester.census.gov/facweb/ the audit reporting package as required by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and as required by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period. The FAC is the repository of record for audits required by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and for audits required by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, and this Agreement However, the Department requires a copy of the audit reporting package also be submitted to FDOTSingleAudit@dot.state.fl.us within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period as required by OMB Circular A-133, for fiscal years beginning before December 26, 2014, and as required by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014. e. Upon receipt, and within six months, the Department will review the Agency's audit reporting package, including corrective action plans and management letters, to the extent necessary to determine whether timely and appropriate action on all deficiencies has been taken pertaining to the Federal award provided through the Department by this Agreement. If the Agency fails to have an audit conducted in accordance with OMB Circular A-133, for fiscal years beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, the Department may impose additional conditions to remedy noncompliance. If the Department determines that noncompliance cannot be remedied by imposing additional conditions, the Department may take appropriate actions to enforce compliance. I. As a condition of receiving this Federal award, the Agency shall permit the Department, or its designee, the CFO or State of Florida Auditor General access to the Agency's records including financial statements, the independent auditors working papers and project records as necessary. Records related to unresolved audit findings, appeals or litigation shall be retained until the action is complete or the dispute is resolved. g. The Department's contact information for requirements under this part is as follows: Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0450 FDOTSingleAudit@dot.state.fl.us Part If State Funded: 1. In addition to reviews of audits conducted in accordance with Section 215.97, Florida Statutes, monitoring procedures to monitor the Agency's use of state financial assistance may include but not be limited to on-site visits by Department staff and/or other procedures including, reviewing any required performance and financial reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through audits when those findings pertain to state financial assistance awarded through the Department by this Agreement. By entering into this Agreement, the Agency agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Agency further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, the Department of Financial Services (DFS) or State of Florida Auditor General. 2. The Agency, a nonstate entity as defined by Section 215.97(2)(m), Florida Statutes, as a recipient of state financial assistance awarded by the Department through this Agreement is subject to the following requirements: a. In the event the Agency meets the audit threshold requirements established by Section 215.97, Florida Statutes, the Agency must have a State single or project -specific audit conducted for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit to this Agreement indicates state financial assistance awarded through the Department by this Agreement needed by the Agency to further comply with the requirements of Section 215.97, Florida Statutes. In determining the state financial assistance expended in a fiscal year, the Agency shall consider all sources of state financial assistance, including state financial assistance received Page 5 o114 72500000 PUBLIC TRMISPORTATION OGC. 8114 Page 6 o114 b. In connection with the audit requirements, the Agency shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. c. In the event the Agency does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, the Agency is exempt for such fiscal year from the state single audit requirements of Section 215.97, Florida Statutes. However, the Agency must provide a single audit exemption statement to the Department at FDOTSingleAudit@dot.state. fl.us no later than nine months after the end of the Agency's audit period for each applicable audit year. In the event the Agency does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, in a fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the Agency's resources (i.e., the cost of such an audit must be paid from the Agency's resources obtained from other than State entities). d. In accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, copies of financial reporting packages required by this Agreement shall be submitted to: Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0405 FDOTS!ngleAudit@dot.state.fl.us And State of Florida Auditor General Local Government Audits/342 111 W Madison Street, Room 401 Tallahassee, FL 32399-1450 e. Any copies of financial reporting packages, reports or other information required to be submitted to the Department shall be submitted timely in accordance with Section 215.97, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. f. The Agency, when submitting financial reporting packages to the Department for audits done in accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date the reporting package was delivered to the Agency in correspondence accompanying the reporting package. g. Upon receipt, and within six months, the Department will review the Agency's financial reporting package, including corrective action plans and management letters, to the extent necessary to determine whether timely and appropriate corrective action on all deficiencies has been taken pertaining to the state financial assistance provided through the Department by this Agreement. If the Agency fails to have an audit conducted consistent with Section 215.97, Florida Statutes, the Department may take appropriate corrective action to enforce compliance. h. As a condition of receiving state financial assistance, the Agency shall permit the Department, or its designee, DFS or the Auditor General access to the Agency's records including financial statements, the independent auditor's working papers and project records as necessary. Records related to unresolved audit findings, appeals or litigation shall be retained until the action is complete or the dispute is resolved. Page 6 o114 725 MW PUBLIC TRANSPORTATION Page 7 or 14 The Agency shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date the audit report is issued and shall allow the Department, or its designee, DFS or State of Florida Auditor General access to such records upon request. The Agency shall ensure that the audit working papers are made available to the Department, or its designee, DFS or State of Florida Auditor General upon request for a period of five years from the date the audit report is issued unless extended in writing by the Department. 6.60 Insurance: Execution of this Joint Participation Agreement constitutes a certification that the Agency has and will maintain the ability to repair or replace any project equipment or facilities in the event of loss or damage due to any accident or casualty for the useful life of such equipment or facilities. In the event of the loss of such equipment or facilities, the Agency shall either replace the equipment or facilities or reimburse the Department to the extent of its interest in the lost equipment or facility. The Department may waive or modify this section as appropriate. 7.00 Requisitions and Payments: 7.10 Action by the Agency: In order to obtain any Department funds, the Agency shall file with the Department of Transportation, District Four Public Transportation Office 3400 West Commercial Boulevard Fort Lauderdale. FL , FL, _ 33309 its requisition on a form or forms prescribed by the Department, and any other data pertaining to the project account (as defined in Paragraph 6.10 hereof) to justify and support the payment requisitions. 7.11 The Agency shall provide the following quantifiable, measurable and verifiable units of deliverables as established in Exhibit "A". Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful completion. 7.12 Invoices for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre -audit and post -audit thereof, based on the quantifiable, measurable and verifiable units of deliverables as established in Exhibit "A". Deliverables must be received and accepted in writing by the Department's Project Manager prior to payments. 7.13 Supporting documentation must establish that the deliverables were received and accepted in writing by the Department and that the required minimum level of service to be performed based on the criteria for evaluating successful completion as specified in Section 2.00 and Exhibit "A" has been met. 7.14 Invoices for any travel expenses by the Agency shall be submitted in accordance with Chapter 112.061, F.S., and shall be submitted on the Department's Travel Form No. 300.000-01. The Department may establish rates lower than the maximum provided in Chapter 112.061, F.S. 7.15 For real property acquired, submit; (a) the date the Agency acquired the real property, (b) a statement by the Agency certifying that the Agency has acquired said real property, and actual consideration paid for real property. (c) a statement by the Agency certifying that the appraisal and acquisition of the real property together with any attendant relocation of occupants was accomplished in compliance with all federal laws, rules and procedures required by any federal oversight agency and with all state laws, rules and procedures that may apply to the Agency acquiring the real property. 7.20 The Department's Obligations: Subject to other provisions hereof, the Department will honor such requisitions in amounts and at times deemed by the Department to be proper to ensure the carrying out of the project and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department may elect by notice in writing not to make a payment on the project if. 7.21 Misrepresentation: The Agency shall have made misrepresentation of a material nature in its application, or any supplement thereto or amendment thereof, or in or with respect to any document or data furnished therewith or pursuant hereto; Paw 7 of 14 72&MM PUBLIC TRANSPORTATION OGG-1214 Pepe 9 Or 14 7.22 Litigation: There is then pending litigation with respect to the performance by the Agency of any of its duties or obligations which may jeopardize or adversely affect the project, the Agreement, or payments to the project; 7.23 Approval by Department: The Agency shall have taken any action pertaining to the project which, under this agreement, requires the approval of the Department or has made related expenditures or incurred related obligations without having been advised by the Department that same are approved; 7.24 Conflict of Interests: There has been any violation of the conflict of interest provisions contained herein; 7.25 Default: The Agency has been determined by the Department to be in default under any of the provisions of the Agreement; or 7.26 Federal Participation (If Applicable): Any federal agency providing federal financial assistance to the project suspends or terminates federal financial assistance to the project. In the event of suspension or termination of federal financial assistance, the Agency will reimburse the Department for all disallowed costs, including any and all federal financial assistance as detailed in Exhibit "B." 7.30 Disallowed Costs: In determining the amount of the payment, the Department will exclude all projects costs incurred by the Agency prior to the effective date of this Agreement, after the expiration date of this Agreement, costs which are not provided for in the latest approved scope and budget for the project, and costs attributable to goods or services received under a contract or other arrangements which have not been approved by the Department and costs invoiced prior to receipt of annual notification of fund availability. 7.40 Payment Offset: If, after project completion, any claim is made by the Department resulting from an audit or for work or services performed pursuant to this agreement, the Department may offset such amount from payments due for work or services done under any public transportation joint participation agreement which it has with the Agency owing such amount if, upon demand, payment of the amount is not made within sixty (60) days to the Department. Offsetting amounts shall not be considered a breach of contract by the Department. 8.00 Termination or Suspension of Project: 8.10 Termination or Suspension Generally: If the Agency abandons or, before completion, finally discontinues the project; or if, by reason of any of the events or conditions set forth in Sections 7.21 to 7.26 inclusive, or for any other reason, the commencement, prosecution, or timely completion of the project by the Agency is rendered improbable, infeasible, impossible, or illegal, the Department will, by written notice to the Agency, suspend any or all of its obligations under this Agreement unit] such time as the event or condition resulting in such suspension has ceased or been corrected, or the Department may terminate any or all of its obligations under this Agreement 8.11 Action Subsequent to Notice of Termination or Suspension. Upon receipt of any final termination or suspension notice under this paragraph, the Agency shall proceed promptly to carry out the actions required therein which may include any or all of the following: (1) necessary action to terminate or suspend, as the case may be, project activities and contracts and such other action as may be required or desirable to keep to the minimum the costs upon the basis of which the financing is to be computed; (2) furnish a statement of the project activities and contracts, and other undertakings the cost of which are otherwise includable as project costs; and (3) remit to the Department such portion of the financing and any advance payment previously received as is determined by the Department to be due under the provisions of the Agreement. The termination or suspension shall be carried out in conformity with the latest schedule, plan, and budget as approved by the Department or upon the basis of terms and conditions imposed by the Department upon the failure of the Agency to furnish the schedule, plan, and budget within a reasonable time. The approval of a remittance by the Agency or the closing out of federal financial participation in the project shall not constitute a waiver of any claim which the Department may otherwise have arising out of this Agreement. 8.12 The Department reserves the right to unilaterally cancel this Agreement for refusal by the contractor or Agency to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, F.S. and made or received in conjunction with this Agreement. 9.00 Audit and Inspection: The Agency shall permit, and shall require its contractors to permit, the DepartmenPs authorized representatives to inspect all work, materials, payrolls, records; and to audit the books, records and accounts pertaining to the financing and development of the project. Page 6 OF 14 resowa6 PUBLIC TRANSPORTATION OGC - 14114 Pape B W 14 10.00 Contracts of the Agency: 10.10 Third Party Agreements: The Department specifically reserves the rightto review and approve any and all third party contracts with respect to the Project before the Agency executes or obligates itself in any manner requiring the disbursement of Department funds, including consultant, purchase of commodities contracts or amendments thereto. If the Department chooses to review and approve third party contracts for this Project and the Agency fails to obtain such approval, that shall be sufficient cause for nonpayment by the Department as provided in Section 7.23, The Department specifically reserves unto itself the right to review the qualifications of any consultant or contractor and to approve or disapprove the employment of the same. If Federal Transit Administration (FTA) funds are used in the project, the Department must exercise the right to third party contract review. 10.20 Procurement of Personal Property and Services 10.21 Compliance with Consultants' Competitive Negotiation Act It is understood and agreed by the parties hereto that participation by the Department in a project with an Agency, where said project involves a consultant contract for engineering, architecture or surveying services, is contingent on the Agency complying in full with provisions of Chapter 287.055, F.S., Consultants' Competitive Negotiation Act. At the discretion of the Department, the Agency will involve the Department in the Consultant Selection Process for all contracts. In all cases, the Agency's Attorney shall certify to the Department that selection has been accomplished in compliance with Chapter 287.055 F.S., the Consultants' Competitive Negotiation Act. 10.22 Procurement of Commodities or Contractual Services: It is understood and agreed by the parties hereto that participation by the Department in a project with an Agency, where said project involves the purchase of commodities or contractual services or the purchasing of capital equipment or the constructing and equipping of facilities, which includes engineering, design, and/or construction activities, where purchases or costs exceed the Threshold Amount for CATEGORY TWO per Chapter 287.017 F.S., is contingent on the Agency complying in full with the provisions of Chapter 287.057 F.S. The Agency's Attorney shall certify to the Department that the purchase of commodities or contractual services has been accomplished in compliance with Chapter 287.057 F.S. It shall be the sole responsibility of the Agency to ensure that any obligations made in accordance with this Section comply with the current threshold limits. Contracts, purchase orders, task orders, construction change orders, or any other agreement that would result in exceeding the current budget contained in Exhibit "B", or that is not consistent with the project description and scope of services contained in Exhibit "A" must be approved by the Department prior to Agency execution. Failure to obtain such approval, and subsequent execution of an amendment to the Agreement if required, shall be sufficient cause for nonpayment by the Department as provided in Section 7.23. 10.30 Disadvantaged Business Enterprise (DBE) Policy and Obligation: 10.31 DBE Policy: The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT -assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate. The recipient shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any DOT -assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT -assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 at seq.; 10.40 The Agency agrees to report any reasonable cause notice of noncompliance based on 49 CFR Part 26 filed under this section to the Department within 30 days of receipt by the Agency. P...90114 11.00 Restrictions, Prohibitions, Controls, and Labor Provisions: nsoao-oB PUBLIC TRANSPORTATION OOC-Ib14 Page to or 14 11.10 Equal Employment Opportunity: In connection with the carrying out of any project, the Agency shall not discriminate against any employee or applicant for employment because of race, age, creed, color, sex or national origin. The Agency will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, age, creed, color, sex, or national origin. Such action shall include, but not be limited to, the following: Employment upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Agency shall insert the foregoing provision modified only to show the particular contractual relationship in all its contracts in connection with the development or operation of the project, except contracts for standard commercial supplies or raw materials, and shall require all such contractors to insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. When the project involves installation, construction, demolition, removal, site improvement, or similar work, the Agency shall post, in conspicuous places available to employees and applicants for employment for project work, notices to be provided by the Department setting forth the provisions of the nondiscrimination clause. 11.20 Title VI - Civil Rights Act of 1964: Execution of this Joint Participation Agreement constitutes a certification that the Agency will comply with all the requirements imposed by Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d, at. seq.), the Regulations of the Federal Department of Transportation issued thereunder, and the assurance by the Agency pursuant thereto. 11.30 Title VIII - Civil Rights Act of 1968: Execution of this Joint Participation Agreement constitutes a certification that the Agency will comply with all the requirements imposed by Title VIII of the Civil Rights Act of 1968, 42 USC 3601,et seq., which among other things, prohibits discrimination in employment on the basis of race, color, national origin, creed, sex, and age. 11.40 Americans with Disabilities Act of 1990 (ADA): Execution of this Joint Participation Agreement constitutes a certification that the Agency will comply with all the requirements imposed by the ADA (42 U.S.C. 12102, at. seq.), the regulations of the federal government issued thereunder, and the assurance by the Agency pursuant thereto. 11.50 Prohibited Interests: The Agency shall not enter into a contract or arrangement in connection with the project or any property included or planned to be included in the project, with any officer, director or employee of the Agency, or any business entity of which the officer, director or employee or the officer's, director's or employee's spouse or child is an officer, partner, director, or proprietor or in which such officer, director or employee or the officer's, director's or employee's spouse or child, or any combination of them, has a material interest. "Material Interest" means direct or indirect ownership of more than 5 percent of the total assets or capital stock of any business entity. The Agency shall not enter into any contract or arrangement in connection with the project or any property included or planned to be included in the project, with any person or entity who was represented before the Agency by any person who at any time during the immediately preceding two years was an officer, director or employee of the Agency. The provisions of this subsection shall not be applicable to any agreement between the Agency and its fiscal depositories, any agreement for utility services the rates for which are fixed or controlled by the government, or any agreement between the Agency and an agency of state government. 11.60 Interest of Members of, or Delegates to, Congress: No member or delegate to the Congress of the United States, or the State of Florida legislature, shall be admitted to any share or part of the Agreement or any benefit arising therefrom. 12.00 Miscellaneous Provisions: Page 10 o114 12.10 Environmental Regulations: Execution of this Joint Participation Agreement constitutes a certification by t LIC TRANSPORTATION Agency that the project will be carried out in conformance with all applicable environmental regulations including the occ-1 V14 securing of any applicable permits. The Agency will be solely responsible for any liability in the event of non-compliance Page fl of 14 with applicable environmental regulations, including the securing of any applicable permits, and will reimburse the Department for any loss incurred in connection therewith. 12.20 Department Not Obligated to Third Parties: The Department shall not be obligated or liable hereunder to any party other than the Agency. 12.30 When Rights and Remedies Not Waived: In no event shall the making by the Department of any payment to the Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may then exist, on the part of the Agency, and the making of such payment by the Department while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach or default. 12.40 How Agreement Is Affected by Provisions Being Held Invalid: If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected. In such an instance the remainder would then continue to conform to the terms and requirements of applicable law. 12.60 Bonus or Commission: By execution of the Agreement the Agency represents that it has not paid and, also, agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing hereunder. 12.60 State or Territorial Law: Nothing in the Agreement shall require the Agency to observe or enforce compliance with any provision thereof, perform any other act or do any other thing in contravention of any applicable State law: Provided, that if any of the provisions of the Agreement violate any applicable State law, the Agency will at once notify the Department in writing in order that appropriate changes and modifications may be made by the Department and the Agency to the end that the Agency may proceed as soon as possible with the project. 12.70 Use and Maintenance of Project Facilities and Equipment: The Agency agrees that the project facilities and equipment will be used by the Agency to provide or support public transportation for the period of the useful life of such facilities and equipment as determined in accordance with general accounting principles and approved by the Department. The Agency further agrees to maintain the project facilities and equipment in good working order for the useful life of said facilities or equipment. 12.71 Property Records: The Agency agrees to maintain property records, conduct physical inventories and develop control systems as required by 49 CFR Part 18, when applicable. 12.80 Disposal of Project Facilities or Equipment: If the Agency disposes of any project facility or equipment during its useful life for any purpose except its replacement with like facility or equipment for public transportation use, the Agency will comply with the terms of 49 CFR Part 18 relating to property management standards. The Agency agrees to remit to the Department a proportional amount of the proceeds from the disposal of the facility or equipment. Said proportional amount shall be determined on the basis of the ratio of the Department financing of the facility or equipment as provided in this Agreement. 12.90 Contractual Indemnity: To the extent provided by law, the Agency shall indemnify, defend, and hold harmless the Department and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any act, error, omission, or negligent act by the Agency, its agents, or employees, during the performance of the Agreement, except that neither the Agency, its agents, or its employees will be liable under this paragraph for any claim, loss, damage, cost, charge, or expense arising out of any act, error, omission, or negligent act by the Department or any of its officers, agents, or employees during the performance of the Agreement. When the Department receives a notice of claim for damages that may have been caused by the Agency in the performance of services required under this Agreement, the Department will immediately forward the claim to the Agency. The Agency and the Department will evaluate the claim and report their findings to each other within fourteen (14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the Department will determine whether to require the participation of the Agency in the defense of the claim or to require that the Agency defend the Department in such claim as described in this section. The Department's failure to promptly notify the Agency of a claim shall not act as a waiver of any right herein to require the participation in or defense of the claim by Agency. Page 11 of 14 75.0]0-06 13.00 Plans and Specifications: In the event that this Agreement involves the purchasing of capital equipment or Mueuc T NSPORTArIoN occ. lvu constructing and equipping of facilities, where plans and specifications have been developed, the Agency shall provide an Page 12 o114 Engineer's Certification that certifies project compliance as listed below, or in Exhibit "C" if applicable. For the plans, specifications, construction contract documents, and any and all other engineering, construction, and contractual documents produced by the Engineer, hereinafter collectively referred to as "plans", the Agency will certify that: a. All plans comply with federal, state, and professional standards as well as minimum standards established by the Department as applicable; b. The plans were developed in accordance with sound engineering and design principles, and with generally accepted professional standards; c. The plans are consistent with the intent of the project as defined in Exhibits "A" and "B" of this Agreement as well as the Scope of Services; and d. The plans comply with all applicable laws, ordinances, zoning and permitting requirements, public notice requirements, and other similar regulations. Notwithstanding the provisions of this paragraph, the Agency, upon request by the Department, shall provide plans and specifications to the Department for review and approvals. 14.00 Project Completion, Agency Certification: The Agency will certify in writing on or attached to the final invoice, that the project was completed in accordance with applicable plans and specifications, is in place on the Agency facility, that adequate title is in the Agency and that the project is accepted by the Agency as suitable for the Intended purpose. 15.00 Appropriation of Funds: 15.10 The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. 15.20 Multi -Year Commitment: In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions of Chapter 339.135(6)(a), F.S., are hereby incorporated: "(a) The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of 25,000 dollars and which have a term for a period of more than 1 year." 16.00 Expiration of Agreement: The Agency agrees to complete the project on or before 9/30/2017 . If the Agency does not complete the project within this time period, this Agreement will expire unless an extension of the time period is requested by the Agency and granted in writing by the Director of Transoortation Development . Expiration of this Agreement will be considered termination of the project and the procedure established in Section 8.00 of this Agreement shall be initiated. 16.10 Final Invoice: The Agency must submit the final invoice on this project to the Department within 120 days after the expiration of this Agreement. Invoices submitted after the 120 day time period will not be paid. 17.00 Agreement Format: All words used herein in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include all genders. 18.00 Execution of Agreement: This Agreement may be simultaneously executed in a minimum of two counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall constitute one in the same instrument. 19.00 Restrictions on Lobbying: Page 12 o114 Tzsm606 PUBLIC TRANSPORTATION Page 11 of 1< IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written. AGENCY City of Sebastian AGENCY NAME .TncPnLrri ffin City Manager SIGNATORY (PRINTED OR TYPED) SIGNATURE TITLE Att Sally Maio, MMC City C erk Robert A. Ginsbur City Attorney FDOT See attached Encumbrance Form for date of Funding Approval by Comptroller`O-ai� L2GAL REVIEW SM15M. M GF,"NSPORTATION DEPARTMEN T SPORTATION Director of nS rtatlon Development TITLE Page 14 of 14 r2sgxage 19.10 Federal: The Agency agrees that no federal appropriated funds have been paid or will be paid by or on behalf8vfttressPoarnnor+ Agency, to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member ofPOGC-1014 Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. If any funds other than federal appropriated funds have been paid by the Agency to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Joint Participation Agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. The Agency shall require that the language of this section be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 19.20 State: No funds received pursuant to this contract may be expended for lobbying the Legislature or a state agency 20.00 Vendors Rights: Vendors (in this document identified as Agency) providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to inspect and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The Department has 20 days to deliver a,request foripay[nent (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. If a payment is not available within 40 days after receipt of the invoice and receipt, inspection and approval of goods and services, a separate interest penalty in accordance with Section 215.422(3)(b), F.S. will be due and payable, in addition to the invoice amount to the Agency. The interest penalty provision applies after a 35 day time period to health care providers, as defined by rule. Interest penalties of less than one (1) dollar will not be enforced unless the Agency requests payment. Invoices which have to be returned to an Agency because of vendor preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the Department. The Vendor Ombudsman may be contacted at (850) 413-5516 or by calling the Division of Consumer Services at 1-877-693-5236. 21.00 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017, F.S. for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 22.00 Discrimination: An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 23.00 E -Verify: Vendors/Contractors: 1. shall utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract; and 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract Pege 13 of 14 Fin. Proj. No. 437888-1-94-01 Contract No: &O3C Agreement Date: RIBIls EXHIBIT "A" PROJECT DESCRIPTION AND RESPONSIBILITIES This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and City of Sebastian. PROJECT LOCATION: Sebastian Airport PROJECT DESCRIPTION: Install reflective pavement markings on runways and taxiways SPECIAL CONSIDERATIONS BY AGENCY: The audit report(s) required in paragraph 6.5 of the Agreement shall include a schedule of project assistance that will reflect the Department's contract number, Financial Project Number and the Federal Identification number, where applicable and the amount of state funding action (receipt and disbursement of funds) and any federal or local funding action and the funding action from any other source with respect to the project. The plans and specifications review required in paragraph 13.00 of the Agreement shall include an Engineer Certification and compliance with Department requirements as outlined in Exhibit "C". SPECIAL CONSIDERATIONS BY DEPARTMENT: Effective July 1, 2010, Section 215.971 of the Florida Statutes, requires agreements with the State to contain a scope of work that clearly establishes quantifiable and measurable deliverables. Each deliverable must specify the required level of service to be performed and the Department's criteria for evaluating successful completion. The items must be submitted and approved through the Florida Aviation Database htto://www.florida-aviation- database.com/ filed under the appropriate Financial Management (FM) number to meet the deliverable requirements. The deliverables must be received and accepted by the Department prior to the payment of services. The Department of Financial Services Internet link below provides guidance on clear and comprehensive scopes and deliverables development. The scope of work and deliverables are specifically addressed in chapter 3: htto://www.mvfloridacfo.com/aadir/docs/ContractandGrantManaoementUserGuide pdf Narrative Per annual FDOT Aviation Inspection, the pavement markings on the runway and the taxiway holding markers needs reflectivity. Justification The project is needed to repair runway and taxiway deficiencies identified in the FDOT inspections which needs to be mitigated by 2016. SCOPE OF SERVICES Design Phase The Agency must submit a signed copy of an agreement between the Agency and its third -party consultant, incorporating the scope of services and schedule of values which have been approved by the Department. The scope of services must include or incorporate by reference a schedule of values that will be used to approve payments to the third -party consultant. The scope of services and schedule of values must be approved in writing by the Department before the Agency enters into an agreement with its third -party consultant. The schedule of values shall be a complete and detailed itemization describing each subcategory of work and related pay items and their associated total value, quantity, unit of measurement and unit price/cost. The consultant should invoice the Agency on a regular basis using the approved schedule of values and one of the following methods: a. Percentage Completed. For this method the consultant's invoice should list a detailed description of each task in the approved scope of services and schedule of values, the dollar value amount for the item, the percentage competed for the item, and the dollar value for the percentage completed. b. Completed Tasks. For this method the consultant's invoice should list a detailed description of each task in the approved scope of services and schedule of values, the dollar value amount for each item, indicate which task have been completed, and the dollar value for each task completed. 2. The Agency shall sign each invoice submitted to the Department and certify thereon that the Agency has verified that the percentages of and/or task completions are correct and that the amounts indicated on the invoice are correct. 3. Any change(s) to the approved scope of services or schedule of values will require a change order approved by the Department, and signed by the Agency and the third -party consultant. Invoices incorporating unapproved changes cannot be submitted by the Agency or paid by the Department. Invoices submitted to the Department with any unapproved charges will be rejected by the Department. Construction Phase 4. The Agency must submit a signed copy of an agreement between the Agency and its contractor, incorporating the scope of services and schedule of values which have been approved by the Department. The scope of services must include or incorporate by reference a schedule of values that will be used to approve payments to the contractor. The scope of services and schedule of values must be approved in writing by the Department before the Agency enters into an agreement with its contractor. The schedule of values shall be a complete and detailed itemization describing each subcategory of work and related pay items and their associated total value, quantity, unit of measurement and unit price/cost. The contractor should invoice the Agency on a regular basis using the approved schedule of values and one of the following methods: a. Percentage Completed. For this method the contractor's invoice should list a detailed description of each task in the approved scope of services and schedule of values, the dollar value amount for the item, the percentage competed for the item, and the dollar value for the percentage completed. b. Completed Tasks. For this method the contractor's invoice should list a detailed description of each task in the approved scope of services and schedule of values, the dollar value amount for each item, indicate which task have been completed, and the dollar value for each task completed. 5. The contractor should submit their pay request to the Agency's project inspector for approval using the standard "Application and Certificate for Payment" form. The Agency's project inspector will review and approve the contractor's pay request certifying the percentage of completion and/or quantities are correct. 6. The Agency shall sign each invoice submitted to the Department and certify thereon that the Agency has verified that the percentages of and/or task completions are correct and that the amounts indicated on the invoice are correct. 7. Any change(s) to the approved scope of services or schedule of values will require a change order approved by the Department, and signed by the Agency and the contractor. Invoices incorporating unapproved changes cannot be submitted by the Agency or paid by the Department. Invoices submitted to the Department with any unapproved charges will be rejected by the Department. FINANCIAL PROJECT NO 437888-1-94-01 EXHIBIT "B" PROJECT BUDGET This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and The City of Sebastian 202 Airport Drive East Sebastian, Fl. 32958 referenced by the above Financial Project Number. I. PROJECT COST: TOTAL PROJECT COST: II. PARTICIPATION: Maximum Federal Participation FTA, FAA Agency Participation In -Kind Cash Other Maximum Department Participation, $50,000.00 $ 50,000.00 ( 0 %) or $ 0.00 20%) or $ 10,000.00 ( 80%) or $ 40.000.00 TOTAL PROJECT COST $ 50,000.00 EXHIBIT "C" 725-040-15 AVIATION AVIATION PROGRAM ASSURANCES OGC-03/15 Financial Project No. 437888-1-94-01 Contract No. GO 6 Agreement Date I MIS I 5 This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and City of Sebastian 202 Airport Drive East Sebastian, FL 32958 A. General 1. The assurances herein shall form an integral part of the Joint Participation Agreement (Agreement) between the State of Florida, Department of Transportation (Department) and the airport sponsor, whether county or municipal government body or special district, such as an Airport Authority (herein, collectively referred to as "Agency"). 2. These assurances delineate the obligations of the parties to this Agreement to ensure their commitment and compliance with specific provisions of Exhibit A, "Project Description and Responsibilities" and Exhibit B, "Project Budget", as well as serving to protect public investment in public -use airports and the continued viability of the Florida Aviation System. 3. The Agency shall comply with the assurances as specified in this Agreement, 4. The terms and assurances of this Agreement shall remain in full force and effect throughout the useful life of a facility developed; equipment acquired; or project items installed within a facility for an airport development or noise compatibility program project, but shall not exceed 20 years from the effective date of this Agreement. 5. There shall be no limit on the duration on the terms and assurances of this Agreement regarding Exclusive Rights and Airport Revenue so long as the property is used as a public airport. 6. There shall be no limit on the duration of the terms and assurances of this Agreement with respect to real property acquired with funds provided by the State of Florida. 7. Subject to appropriations, the Department shall continue to comply with Its financial commitment to this project under the terms of this Agreement, until such time as the Department may determine that the Agency has failed to comply with the terms of the Agreement and/or these assurances. B. An Agency that has been determined by the Department to have failed to comply with the terms of the Agreement and/or these assurances shall be notified, in writing, by the Department, identifying the specifics of the non-compliance and any corrective action by the Agency to remedy the failure. 9. Failure by the Agency to satisfactorily remedy the noncompliance shall absolve the Department's continued financial commitment to this project and immediately require the Agency to repay the Department the full amount of funds expended by the Department on this project. 10. Any history of failure to comply with the terms of an Agreement and/or assurances will jeopardize the Agency's eligibility for further state funding of airport projects by the Department. B. Agency Compliance Certification 1. General Certification: The Agency hereby certifies, with respect to this project, it will comply, within its authority, with all applicable, current laws and rules of the State of Florida and local government, as well as Department policies, guidelines, and requirements, including but not limited to the following (latest version of each document): a. Florida Statutes (F.S.) - Chapter 163, F.S., Local Government Comprehensive Planning. and Land Development - Chapter 329, F.S., Aircraft: Title; Liens; Registration; Liens Page i of 11 EXHIBIT "C" 725-040-15 AVIATION AVIATION PROGRAM ASSURANCES OGC-03115 - Chapter 331, F.S., Aviation and Aerospace Facilities and Commerce - Chapter 332, F.S., Airports and Other Air Navigation Facilities - Chapter 333, F.S., Airport Zoning b. Florida Administrative Code (FAC) - Chapter 73C-41, FAC, Governing the Procedure for the Submittal and Review of Local Government Comprehensive Plans and Amendments - Chapter 14-60, FAC, Airport Licensing, Registration, and Airspace Protection - Section 62-256.300(5) FAC, Open Burning, Prohibitions, Public Airports - Section 62-701.320(13), FAC, Solid Waste Management, Permitting, Airport Safety c. Local Government Requirements - Airport Zoning Ordinance - Local Comprehensive Plan d. Department Requirements - Eight Steps to Building a New Airport - Florida Airport Revenue Use Guide - Florida Aviation Project Handbook - Guidebook for Airport Master Planning - Airport Compatible Land Use Guidebook 2. Construction Certification: The Agency hereby certifies, with respect to a construction -related project, that all design plans and specifications will comply with applicable federal, state, local, and professional standards, as well as Federal Aviation Administration (FAA) Advisory Circulars (AC's) and FAA issued waivers thereto, including but not limited to the following: a. Federal Requirements - FAA AC 70/7460-1, Obstruction Marking and Lighting - FAA AC 150/5300-13, Airport Design - FAA AC 150/5370-2, Operational Safety on Airports During Construction - FAA AC 150/5370-10, Standards for Specifying Construction of Airports b. Local Government Requirements - Local Building Codes - Local Zoning Codes Page 2 of 11 EXHIBIT "C" 725-040.15 AVIATION AVIATION PROGRAM ASSURANCES OGC-03/15 C. Department Requirements - Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways (Commonly Referred to as the 'Florida Green Book") - Manual on Uniform Traffic Control Devices - Section 14-60.007, Florida Administrative Code, "Airfield Standards for Licensed Airports" - Standard Specifications for Construction of General Aviation Airports - Design Guidelines & Minimum Standard Requirements for T -Hangar Projects 3. Land Acquisition Certification: The Agency hereby certifies, regarding land acquisition, that it will comply with applicable federal and state policies, regulations, and laws, including but not limited to the following: a. Federal Requirements - Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 - National Environmental Policy of 1969 - FAA Order 5050.4, National Environmental Policy Act Implementing Instructions for Airport Projects - FAA Order 5100.376, Land Acquisition and Relocation Assistance for Airport Projects b. Florida Requirements - Chapter 73, F.S., Eminent Domain (re: Property Acquired Through Condemnation) - Chapter 74, F.S., Proceedings Supplemental to Eminent Domain (re: Condemnation) - Section 286.23, F.S., Public Business: Miscellaneous Provisions C. Agency Authority 1. Legal Authority: The Agency hereby certifies, with respect to this project Agreement, that it has the legal authority to enter into this Agreement and commit to this project; that a resolution, motion, or similar action has been duly adopted or passed as an official act of the airport sponsor's governing body authorizing this Agreement, including assurances contained therein, and directing and authorizing the person identified as the official representative of the governing body to act on its behalf with respect to this Agreement and to provide any additional information as may be required. 2. Financial Authority: The Agency hereby certifies, with respect to this project Agreement, that it has sufficient funds available for that portion of the project costs which are not paid by the U.S. Government or the State of Florida; that it has sufficient funds available to assure future operation and maintenance of items funded by this project, which it will control; and that authority has been granted by the airport sponsor governing body to commit those funds to this project. D. Agency Responsibilities The Agency hereby certifies it currently complies with or will comply with the following responsibilities: 1. Accounting System a. The Agency shall create and maintain a separate account to document all of the financial transactions related to the airport as a distinct entity. Page 3 of 11 .. 725-040-15 EXHIBIT "C AVIATION AVIATION PROGRAM ASSURANCES OGC-03115 b. The accounting records shall be kept by the Agency or its authorized representative in accordance with Generally Accepted Accounting Principles and in an accounting system that will facilitate an effective audit in accordance with the 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Section 215.97, F.S., Florida Single Audit Act. c. The Department has the right to audit and inspect all financial records of the airport upon reasonable notice. 2. Good Title a. The Agency holds good title, satisfactory to the Department, to the airport or site thereof, or gives assurance, satisfactory to the Department, that good title will be obtained. b. For noise compatibility program projects undertaken on the airport sponsor's property, the Agency holds good title, satisfactory to the Department, to that portion of the property upon which state funds will be expended, or gives assurance, satisfactory to the Department, that good title will be obtained. 3. Preserving Rights and Powers a. The Agency will not take or permit any action which would operate to deprive it of any of the rights and powers necessary to perform any or all of the terms and assurances of this Agreement without the written approval of the Department. Further, it will act promptly to acquire, extinguish, or modify, in a manner acceptable to the Department, any outstanding rights or claims of right of others which would interfere with such performance by the Agency. b. If an arrangement is made for management and operation of the airport by any entity or person other than the Agency or an employee of the Agency, the Agency will reserve sufficient rights and authority to ensure that the airport will be operated and maintained in accordance with the terms and assurances of this Agreement. 4. Hazard Removal and Mitigation a. For airport hazards located on airport controlled property, the Agency will clear and protect terminal airspace required for instrument and visual operations at the airport (including established minimum flight altitudes) by removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards. b. For airport hazards not located on airport controlled property, the Agency will work in conjunction with the governing public authority or private land owner of the property to clear and protect terminal airspace required for instrument and visual operations at the airport (including established minimum flight altitudes) by removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards. The Agency may enter into an agreement with surrounding property owners or pursue available legal remedies to remove potential hazards to air navigation. 5. Airport Compatible Land Use a. The Agency assures that appropriate airport zoning ordinances are in place consistent with Section 333.03, F.S., "Airport Zoning", or if not in place, that it will take appropriate action necessary to ensure local government adoption of an airport zoning ordinance or interlocal agreement with another local government body having an airport zoning ordinance, consistent with the provisions of Section 333.03, F.S. b. The Agency assures that it will disapprove or oppose any attempted alteration or creation of objects, natural or man-made, dangerous to navigable airspace or that would adversely affect the current or future levels of airport operations. c. The Agency assures that it will disapprove or oppose any attempted change in local land use development regulations that would adversely affect the current or future levels of airport operations by creation or expansion of airport incompatible land use areas. Page 4 of 11 EXHIBIT "C" 725-040-15 AVIATION AVIATION PROGRAM ASSURANCES OGC-03/15 6. Consistency with Local Government Plans a. The Agency assures the project is consistent with the currently existing and planned future land use development plans approved by the local government having jurisdictional responsibility for the area surrounding the airport. b. The Agency assures that it has given fair consideration to the interest of local communities and has had reasonable consultation with those parties affected by the project. c. The Agency will consider and take appropriate actions, if deemed warranted, to adopt the current, approved Airport Master Plan into the local government comprehensive plan. 7. Consistency with Airport Master Plan and Airport Layout Plan a. The Agency assures that any project, covered by the terms and assurances of this Agreement, is consistent with the current, approved Airport Master Plan. b. The Agency assures that this project, covered by the terms and assurances of this Agreement, is consistent with the current, approved Airport Layout Plan (ALP), which shows: (1) The boundaries of the airport and all proposed additions thereto, together with the boundaries of all offsite areas owned or controlled by the Agency for airport purposes and proposed additions thereto; (2) The location and nature of all existing and proposed airport facilities and structures (such as runways, taxiways, aprons, terminal buildings, hangars, and roads), including all proposed extensions and reductions of existing airport facilities; and (3) The location of all existing and proposed non -aviation areas on airport property and of all existing improvements thereon. c. The Agency assures that it will not make or permit any changes or alterations on the airport or any of its facilities that are not consistent with the Airport Master Plan and the Airport Layout Plan, as approved by the Department. d. Original Airport Master Plans and Airport Layout Plans and each amendment, revision, or modification thereof, shall be subject to the approval of the Department. 8. Airport Financial Plan a. The Agency assures that it will develop and maintain a cost -feasible financial plan to accomplish the projects necessary to achieve the proposed airport improvements identified in the Airport Master Plan and depicted in the Airport Layout Plan, and any updates thereto. (1) The financial plan shall be a part of the Airport Master Plan. (2) The financial plan shall realistically assess project phasing considering availability of state and local funding and likelihood of federal funding under the FAA's priority system. (3) The financial plan shall not include Department funding for projects which are inconsistent with the local government comprehensive plan. b. All project cost estimates contained in the financial plan shall be entered into and kept current in the Florida Aviation Database (FAD) Joint Automated Capital Improvement Program (JACIP) website. 9. AirportRevenue The Agency assures that all revenue generated by the airport will be expended for capital Improvement or operating costs of the airport; the local airport system; or other local facilities which are owned or operated by the owner or Page 5 of 11 EXHIBIT "C„ 725-040-15 AVIATION AVIATION PROGRAM ASSURANCES OGC-03/15 10. Fee and Rental Structure a. The Agency assures that it will maintain a fee and rental structure for facilities and services at the airport that will make the airport as self-sustaining as possible under the circumstances existing at the particular airport. b. If this Agreement results in a facility that will be leased or otherwise produce revenue, the Agency assures that the price charged for that facility will be based on the market value. 11. Public -Private Partnership for Aeronautical Uses a. If the airport owner or operator and a person or entity that owns an aircraft or an airport tenant or potential tenant agree that an aircraft hangar or tenant -specific facility, respectively, is to be constructed on airport property for aircraft storage or tenant use at the expense of the aircraft owner or tenant, the airport owner or operator may grant to the aircraft owner or tenant of the facility a lease that is subject to such terms and conditions on the facility as the airport owner or operator may impose, subject to approval by the Department. b. The price charged for said lease will be based on market value, unless otherwise approved by the Department. 12. Economic Nondiscrimination a. The Agency assures that it will make the airport available as an airport for public use on reasonable terms without unjust discrimination to all types, kinds and classes of aeronautical activities, including commercial aeronautical activities offering services to the public. (1) The sponsor may establish such reasonable, and not unjustly discriminatory, conditions to be met by all users of the airport as may be necessary for the safe and efficient operation of the airport. (2) The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the airport if such action is necessary for the safe operation of the airport or necessary to serve the civil aviation needs of the public. b. The Agency assures that each airport Fixed -Based Operator (FBO) shall be subject to the same rates, fees, rentals, and other charges as are uniformly applicable to all other FBOs making the same or similar uses of such airport and utilizing the same or similar facilities. 13. Air and Water Quality Standards The Agency assures that in projects involving airport location, major runway extension, or runway location that the project will be located, designed, constructed, and operated so as to comply with applicable air and water quality standards. 14. Operations and Maintenance a. The Agency assures that the airport and all facilities, which are necessary to serve the aeronautical users of the airport, shall be operated at all times in a safe and serviceable condition and in accordance with the minimum standards as may be required or prescribed by applicable federal and state agencies for maintenance and operation, as well as minimum standards established by the Department for State of Florida licensing as a public -use airport. (1) The Agency assures that it will not cause or permit any activity or action thereon which would interfere with its use for airport purposes. (2) Except in emergency situations, any proposal to temporarily close the airport for non -aeronautical purposes must first be approved by the Department. (3) The Agency assures that it will have arrangements for promptly notifying airmen of any condition affecting aeronautical use of the airport. Page 6 of 11 EXHIBIT "C" 725.040.15 AVIATION AVIATION PROGRAM ASSURANCES OGG-03115 15. Federal Funding Eligibility a. The Agency assures it will take appropriate actions to maintain federal funding eligibility for the airport and it will avoid any action that renders the airport ineligible for federal funding. b. Ineligibility for federal funding of airport projects will render the Agency ineligible for state funding of airport projects. 16. Project Implementation a. The Agency assures that it will begin making expenditures or incurring obligations pertaining to this airport project within one year after the effective date of this Agreement. b. The Agency may request a one-year extension of this one-year time period, subject to approval by the Department District Secretary or designee. c. Failure of the Agency to make expenditures, incur obligations or receive an approved extension may allow the Department to terminate this Agreement 17. Exclusive Rights The Agency assures that it will not permit any exclusive right for use of the airport by any person providing, or intending to provide, aeronautical services to the public. 18. Airfield Access a. The Agency assures that it will not grant or allow general easement or public access that opens onto or crosses the airport runways, taxiways, flight line, passenger facilities, or any area used for emergency equipment, fuel, supplies, passengers, mail and freight, radar, communications, utilities, and landing systems, including but not limited to flight operations, ground services, emergency services, terminal facilities, maintenance, repair, or storage, except for those normal airport providers responsible for standard airport daily services or during special events at the airport open to the public with limited and controlled access. b. The Agency assures that it will not grant or allow general easement or public access to any portion of the airfield from adjacent real property which is not owned, operated, or otherwise controlled by the Agency without prior Department approval. 19. Retention of Rights and Interests The agency will not sell, lease, encumber, or otherwise transfer or dispose of any part of its title or other interests in the real property shown as airport owned or controlled on the current airport layout plan without prior written approval by the Department. It will not sell, lease, encumber, terminate, waive, or otherwise transfer or dispose of any part of its title, rights, or other interest in existing noise easements or avigation easements on any property, airport or non airport, without prior written approval by the Department. These assurances shall not limit the Agency's right to lease airport property for airport -compatible purposes. 20. Consultant, Contractor, Scope, and Costs a. The Department has the right to disapprove the Agency's employment of consultants, contractors, and subcontractors for all or any part of this project if the specific consultants, contractors, or subcontractors have a record of poor project performance with the Department. b. Further, the Department maintains the right to disapprove the proposed project scope and cost of professional services. Page 7 of 11 EXHIBIT "C" 725.040-15 AVIATION AVIATION PROGRAM ASSURANCES occ-03/15 21. Planning Projects For all planning projects or other aviation studies, the Agency assures that it will: a. Execute the project per the approved project narrative or with approved modifications. b. Furnish the Department with such periodic project and work activity reports as indicated in the approved scope of services. c. Make such material available for public review, unless exempt from public disclosure. (1) Information related to airport security Is considered restricted information and is exempt from public dissemination per Sections 119,071(3) and 331.22 Florida Statutes. (2) No material prepared under this Agreement shall be subject to copyright in the United States or any other country. d. Grant the Department unrestricted authority to publish, disclose, distribute, and otherwise use any of the material prepared in connection with this Agreement. e. If the project involves developing an Airport Master Plan or an Airport Layout Plan, and any updates thereto, it will be consistent with provisions of the Florida Aviation System Plan, will identify reasonable future growth of the airport and the Agency will comply with the Department airport master planning guidebook, including: (1) Provide copies, in electronic and editable format, of final project materials to the Department, including computer-aided drafting (CAD) files of the Airport Layout Plan. (2) Develop a cost -feasible financial plan, approved by the Department, to accomplish the projects described in the Airport Master Plan or depicted in the Airport Layout Plan, and any updates thereto. The cost -feasible financial plan shall realistically assess project phasing considering availability of state and local funding and federal funding under the FAA's priority system. (3) Enter all projects contained in the cost -feasible plan in the Joint Automated Capital Improvement Program (JACIP). f. The Agency understands and agrees that Department approval of this project Agreement or any planning material developed as part of this Agreement does not constitute or imply any assurance or commitment on the part of the Department to approve any pending or future application for state aviation funding. g. The Agency will submit master planning draft and final deliverables for Department and, if required, FAA approval prior to submitting any invoices to the Department for payment. h. The Department may extend the 5 -day requirement for the approval and inspection of goods and services to allow for adequate time for review (reference Section 215.422(1), F.S.). 22. Land Acquisition Projects For the purchase of real property, the Agency assures that it will: a. Laws: Acquire the land in accordance with federal and state laws governing such action. b. Administration: Maintain direct control of project administration, including: (1) Maintain responsibility for all related contract letting and administrative procedures. (2) Secure written Department approval to execute each agreement for the purchase of real property with any third Page 8 of 11 EXHIBIT "C" 725-040-15 AVIATION AVIATION PROGRAM ASSURANCES occ-03/15 (3) Ensure a qualified, State certified general appraiser provides all necessary services and documentation. (4) Furnish the Department with a projected schedule of events and a cash Flow projection within 20 calendar days after completion of the review appraisal. (5) Establish a project account for the purchase of the land. (6) Collect and disburse federal, state, and local project funds. c. Reimbursable Funds: If funding conveyed by this Agreement is reimbursable for land purchase in accordance with Chapter 332, Florida Statutes, the Agency will comply with the following requirements: (1) The Agency shall apply for a FAA Airport Improvement Program grant for the land purchase within 60 days of executing this Agreement. (2) If federal funds are received for the land purchase, the Agency shall notify the Department, in writing, within 14 calendar days of receiving the federal funds and is responsible for reimbursing the Department within 30 calendar days to achieve normal project federal, state, and local funding shares per Chapter 332, Florida Statutes. (3) If federal funds are not received for the land purchase, the Agency shall reimburse the Department within 30 calendar days after the reimbursable funds are due in order to achieve normal project state and local funding shares as described in Chapter 332, Florida Statutes. (4) If federal funds are not received for the land purchase and the state share of the purchase is less than or equal to normal state and local funding shares per Chapter 332, F.S., when reimbursable funds are due, no reimbursement to the Department shall be required. d. New Airport: If this project involves the purchase of real property for the development of a new airport, the Agency assures that it will: (1) Apply for federal and state funding to construct a paved runway, associated aircraft parking apron, and connecting taxiway within one year of the date of land purchase. (2) Complete an Airport Master Plan within two years of land purchase. (3) Complete airport construction for basic operation within 10 years of land purchase. e. Use of Land: The Agency assures that it shall use the land for aviation purposes in accordance with the terms and assurances of this Agreement within 10 years of acquisition. I. Disposal of Land: For the disposal of real property the Agency assures that it will comply with the following: (1) For land purchased for airport development or noise compatibility purposes, the Agency will, when the land is no longer needed for such purposes, dispose of such land at fair market value and/or make available to the Department an amount equal to the state's proportionate share of its market value. (2) Land shall be considered to be needed for airport purposes under this assurance it (a) It serves aeronautical purposes, e.g. runway protection zone or as a noise buffer. (b) Revenue from uses of such land contributes to airport financial self-sufficiency. (3) Disposition of land under Section 22f(1) or (2), above, shall be subject to retention or reservation of any interest or right therein needed to ensure such land will only be used for purposes compatible with noise levels related to airport operations. Page 9 of 11 EXHIBIT "C" 725-040-15 AVIATION AVIATION PROGRAM ASSURANCES OGC-03/15 (4) Revenues from the sale of such land must be accounted for as outlined in Section D.2., and expended as outlined in Section D.9. (5) For disposal of real property purchased with Department funding: (a) The Agency will reimburse the Department a proportional amount of the proceeds of the sale of any airport -owned real property. (b) The proportional amount shall be determined on the basis of the ratio of the Department financing of the acquisition of the real property multiplied against the sale amount, and shall be remitted to the Department within ninety (90) days of closing of sale. (c) Sale of real property acquired with Department funds shall beat market value as determined by appraisal, and the contract for sale must be approved in advance by the Department. (d) If any portion of the proceeds from the sale to the Agency is non-cash considerations, reimbursement to the Department shall include a proportional amount based on the value of the non-cash considerations. 23. Construction Projects: The Agency assures that it will: a. Project Certifications: Certify project compliances, including (1) Consultant and contractor selection comply with all applicable federal, state and local laws, rules, regulations, and policies. (2) All design plans and specifications comply with federal, state, and professional standards and applicable FAA advisory circulars, as well as the minimum standards established by the Department for State of Florida licensing as a public -use airport. (3) Completed construction complies with all applicable local building codes. (4) Completed construction complies with the project plans and specifications with certification of that fact by the project Engineer. b. Design Development: For the plans, specifications, construction contract documents, and any and all other engineering, construction, and contractual documents produced by the Engineer, which are hereinafter collectively referred to as "plans", the Agency will certify that (1) The plans shall be developed in accordance with sound engineering and design principles, and with generally accepted professional standards. (2) The plans shall be consistent with the intent of the project as defined in Exhibit A and Exhibit B of this Agreement. (3) The project Engineer shall perform a review of the certification requirements listed in Section B2 above and make a determination as to their applicability to this project. (4) Development of the plans shall comply with all applicable laws, ordinances, zoning and permitting requirements, public notice requirements, and other similar regulations. c. Inspection and Approval: The Agency assures that: (1) The Agency will provide and maintain competent technical supervision at the construction site throughout the project to assure that the work conforms to the plans, specifications, and schedules approved by the Department for the project. Page 10 of 11 EXHIBIT "C" 725040-15 AVIATION AVIATION PROGRAM ASSURANCES occ-03/15 (3) The Agency assures that it will take the appropriate corrective action necessary, as required by the Department, for work which does not conform to Department standards. d. Pavement Preventive Maintenance: The Agency assures that for a project involving replacement or reconstruction of runway or taxiway pavement it has implemented an airport pavement maintenance management program and that it will use such program for the useful life of any pavement constructed, reconstructed, or repaired with state financial assistance at the airport. 24. Noise Mitigation Projects: The Agency assures that it will: a. Government Agreements: For all noise compatibility projects that are carried out by another unit of local government or are on property owned by a unit of local government other than the Agency, the Agency shall enter into an agreement with that government body. (1) The local agreement, satisfactory to the Department, shall obligate the unit of local government to the same terms and assurances that apply to the Agency. (2) The Agency assures that it will take steps to enforce the local agreement if there is substantial non-compliance with the terms of the agreement. b. Private Agreements: For noise compatibility projects on privately owned property, (1) The Agency shall enter into an agreement with the owner of that property to exclude future actions against the airport. (2) The Agency assures that it will take steps to enforce the agreement if there is substantial non-compliance with the terms of the agreement. Page 11 of 11 Financial Project No. 437888-1-94-01 Contract No. 9,036 Agreement Date _I /cT S EXHIBIT "Y FEDERAL and/or STATE resources awarded to the recipient pursuant to this agreement should be listed below. If the resources awarded to the recipient represent more than one Federal or State program, provide the same information for each program and the total resources awarded. Compliance Requirements applicable to each Federal or State program should also be listed below. If the resources awarded to the recipient represent more than one program, list applicable compliance requirements for each program in the same manner as shown here: (e.g., What services or purposes the resources must be used for) (e.g., Eligibility requirements for recipients of the resources) (Etc... ) NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding agency may elect to use language that requires the recipient to comply with the requirements of applicable provisions of specific laws, rules, regulations, etc. The State awarding agency, if practical, may want to attach a copy of the specific law, rule, or regulation referred to. FEDERAL RESOURCES Federal Agency Cataloa of Federal Domestic Assistance (Number & Title) Amount Compliance Requirements STATE RESOURCES State Agency Catalog of State Assistance (Number & Title) Amount Florida Department of Transportation 55.004 $40,000.00 Compliance Requirements Activities Allowed: Airport Planning Airport Planning Grants are to study options for airport development and operations. The Department funds airport master plans, airport layout plans (ALP), noise and environmental studies, economical impact, services development, and airport promotion. Examples of projects are: - Master plans and ALPS; - Master drainage plans; - Environmental assessments (EA); - Development of regional impact (DRI); - Operations and emergency response plans; - Federal Aviation Regulations (FAR) Part 150 noise studies; - Environmental impact studies (EIS); -Wildlife hazard studies; - Feasibility and site selection studies; - Business plans; - Airport management studies and training; - Air services studies and related promotional materials. (FDOT Aviation Grant Program Handbook) Airport Improvement Page 1 of 3 EXHIBIT "D" These grants are to provide capital facilities and equipment for airports. Examples of projects are: -Air-side capital improvement projects (runways, taxiways, aprons, T -hangers, fuel farms, maintenance hangers, lighting, control towers, instrument approach aids, automatic weather observation stations); - Land -side capital improvement projects (terminal buildings, parking lots and structures, road and other access projects); - Presentation projects (overlays, crack sealing, marking, painting buildings, roofing buildings, and other approved projects; - Safety equipment (including AARF fire fighting equipment and lighted Xs); - Safety projects (tree clearing, land contouring on overrun areas, and removing, lowering, moving, and marking, lighting hazards); - Information technology equipment (used to inventory and plan airport facility needs); - Drainage improvements. (FDOT Aviation Grant Program Handbook) Land Acquisition This grant program protects Florida's citizens from airport noise and protects airport clear zones and runway approach areas from encroachment. Administrative Costs, appraisals, legal fees, surveys, closing costs and preliminary engineering fees are eligible costs. In the event the negotiation for a fair market value is unsuccessful, the court will be petitioned for "an Order of Taking" under the eminent domain laws of Florida. Examples of projects are: -Land acquisition (for land in an approved master plan or ALP); -Mitigation land (on or off airport); -Aviation easements; -Right of way; -Approach clear zones. (FDOT Aviation Grant program Handbook) Airport Economic Development This grant program is to encourage airport revenue. Examples of projects are: -Any airport improvement and land purchase that will enhance economic impact; -Building for lease; -Industrial park infrastructure and buildings; -General aviation terminals that will be 100 percent leased out; -Industrial park marketing programs. (FDOT Aviation Grant Program Handbook) Aviation Land Acquisition Loan Program The Department provides interest free loans for 75 percent of the cost of airport land purchases for both commercial service and general aviation airports. This is a general description of project types. A detail list of project types approved for these grant programs can be found in the Aviation Grant Program manual which can be accessed through the internet at www.dot.state.fl.us/Aviation/Public.htm. Allowable Cost: See part three of compliance supplement Cash Management: See part three of compliance supplement Matching Requirements are as follows: Commercial Service Airports When no federal funding is available, the Department provides up to 50 percent of the project costs. When federal funding is available, the Department can provide up to 50 percent of the non-federal share. (FDOT Aviation Grant Program Handbook and Section 332.007(6) Florida Statutes) General Aviation Airports Page 2 of 3 EXHIBIT "D" When no federal funding is available, the Department provides up to 80 percent of project costs. When federal funding is available, the Department can provide up to 80 percent of the non-federal share. (FOOT Aviation Grant Program Handbook and Section 332.007(6) Florida Statutes) Economic Development The Department provides up to 50 percent of airport economic development funds to build on -airport revenue-producing capital improvements. This program is for local match only. (FOOT Aviation Grant Program Handbook and Section 332.007(6) Florida Statutes) Airport Loans The Department provides a 75 percent loan program to fund the Aviation Land Acquisition Loan Program. (FOOT Aviation Grant Program Handbook and Section 332.007(6) Florida Statutes) Matching Resources for Federal Programs Federal Agency Catalog of Federal Domestic Assistance (Number & Title) Amount Compliance Requirements NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes, require that the information about Federal Programs and State Projects included in this exhibit be provided to the recipient. Page 3 of 3