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HomeMy WebLinkAbout2003 03 Design & Construction of Administration Building Bid PackagePURCHASING GENERAL SERVICES 1225 MAIN STREET- SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 388-8241 FAX (772) 581-0149 TELEPHONE (772) 589-0743 FAX (772) 589-6880 RFO&.P ADDENDUM # 5 DESIGN AND CONSTRUCTION OF ADMINISTRATION BUILDING DATE: July 16, 2003 TO: All Design/Build Firms This Addendum hereby becomes an integral part of the RFQ&P under consideration by you as a respondent. The City of Sebastian deems all sealed qualifications and proposals have been proffered in recognition of the entire RFQ&P package- including all issued addenda. This Addendum is being sent to you via "fax'. Should you have any question pertaining to this Addendum, please contact me at 772-589-0743. ADDENDUM MESSAGE 1. Since the Evaluation Committee will not complete the Evaluation of the Technical Proposals as soon as anticipated, we are hereby extending the Due Date of the Financial Proposals. The new Due Date is Friday July 25, 2003 at 2:00 PM. 2. Firms shall indicate on the Financial Proposal Page the number of Alternates that they are providing for the City's consideration. Alterm us shall be provided on separate documents and shall provide in addition to the pricing a narrative of the technical details including any assumptions considered for each alternate. 3. Firms are further advised that the City anticipates scheduling your presentations the following week around July 29 or 30, 2003. 4. This page must be submitted signed, as acknowledgement of receipt, with your Financial Proposal package. Receipt acknowledged by, Signature Firm Name J M. Vieiro, Buyer PURCHASING GENERAL SERVICES 1225 MAIN STREET- SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 388-8241 FAX (772) 581-0149 TELEPHONE (772) 589-0743 FAX (772) 589-6880 RFO&P ADDENDUM # 4 DESIGN AND CONSTRUCTION OF ADMINISTRATION BUILDING DATE: July 8, 2003 TO: All Design/Build Firms This Addendum hereby becomes an integral part of the RFQ&P under consideration by you as a respondent. The City of Sebastian deems all sealed qualifications and proposals have been proffered in recognition of the entire RFQ&P package- including all issued addenda. This Addendum is being sent to you via "fax". Should you have any question pertaining to this Addendum, please contact me at 772-589-0743. ADDENDUM MESSAGE 1. This Addendum message includes this page and page 2 containing other clarifications as indicated in Addendum #3 and as result of issues brought up at the May 30, 2003 Pre - Proposal Conference. 2. Design/Build Firm's Proposals shall include Builder's Risk Insurance covering "All Risk" including flood, wind and water damage. Policy must specifically eliminate " Occupancy Clause" — must be endorsed to cover until Final Acceptance of project by the City. Builder's Risk insurance coverage limits shall be equal to the total construction value of project. Design/Build Firm assumes all deductibles as on going cost of doing business. Sub -limits for any coverage are not acceptable if they are less than the total value of the project. The City is not providing any insurance on behalf of the Design/Build Firm for loss or damage to work or to any property of DB Firm. If DB Firm maintains any insurance for loss or damage to DB Firm's property, such must be endorsed to include a Waiver of Subrogation against the City. 3. This page must be submitted signed, as acknowledgement of receipt, with your Technical Proposal package. Rete' t acknowledged by,11 I' re J 'MNRV4ie-&o, Buyer Firm Name ADDENDUM # 4 A. Clarifications. 1. Fee Allowance: Each firm shall include an allowance of $20,000, which will cover all fees, with the exception of the FPL three-phase power impact fee, which is to be included as an alternate. 2. Water. Water supply shall be designed to accommodate the administration building as well as the police evidence building. A future looped connection from either the west side of the airport or the City of Sebastian area on the east side of the airport will be constructed in the future to accommodate the other water demands. However, Proposing Firms shall maximize capacity of the line constructed for the purpose of serving the Administration Building and Police Evidence Building. 3. Bellsouth Phone System Backup: In addition to connecting to the City of Sebastian communications network, a backup through Bellsouth Communications shall be provided such that the entire phone system in the Administration building may be transferred to Bellsouth in the event of the City of Sebastian communications system failure. 4. Hardening of Structure: As an alternate, provide a cost only for hardening the entire building in lieu of hardening only the emergency operations center. This cost alternate and details shall be submitted with Financial Proposal. 5. Preliminary Environmental Report: As part of the Stormwater Master Plan, a preliminary review of the project site was conducted for several environmental issues. Consequently, the site has been preliminarily cleared of Threatened and Endangered Species. The site has been preliminarily cleared of wetlands. However, the site most likely contains an upland ditch (Other Surface Water) between the runways. A Phase One (1) Environmental Assessment and ASTM Database review was conducted, concluding that "...the on-site evaluation, aerial photo interpretation, and database evaluation for the subject Sebastian Municipal Airport site located at 1225 Main Street showed no apparent significant indication of hazardous materials problems or violations of federal, state or local environmental laws for the subject site. This evaluation suggests little risk to the subject Sebastian Municipal Airport site with respect to hazardous material contamination." A reconnaissance survey and cultural resources assessment survey was conducted, including the project site. The survey did not result in the discovery of archaeological or historic structures. If, during routine work activities when construction takes place on site archaeological remains are encountered, the Design -Builder shall notify a professional archaeologist to identify and record possible sites for the State of Florida Division of Historical Resources. The preliminary stormwater master plan is not available for review at this time; drainage design shall be in general accordance with Figure 3 shown in the RFP. Note that this study is ongoing and is subject to final approval by appropriate agencies. an OF STAN NOME Of PELICAN ISLAND PURCHASING GENERAL SERVICES 1225 MAIN STREET- SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 388-8241 FAX (772) 581-0149 TELEPHONE (772) 589-0743 FAX (772) 589-6880 RFO&P ADDENDUM # 3 DESIGN AND CONSTRUCTION OF ADMINISTRATION BUILDING DATE: June 12, 2003 TO: All Design/Build Finns This Addendum hereby becomes an integral part of the RFQ&P under consideration by you as a respondent. The City of Sebastian deems all sealed qualifications and proposals have been proffered in recognition of the entire RFQ&P package- including all issued addenda. This Addendum is being sent to you via "fax". Should you have any question pertaining to this Addendum, please contact me at 772-589-0743. ADDENDUM MESSAGE 1. This Addendum message includes this page and pages 2, 3, and part of 4 containing questions and answers, and pages 4 and 5 containing other clarifications as a result of issues brought up at the May 30, 2003 Pre -Proposal Conference. 2. The following documents are attached hereto: • Appendix B containing the Airspace Study Checklist (3 pages) and FDOT Certification Form (1 page), • Soils investigation report prepared by Cal -Tech Testing, Inc. dated 5/16/95 (12 pages), • Geotechnical report prepared by Nodarse & Associates, Inc. dated 3/29/02 (14 pages). 3. The Proposal Due Date is hereby revised as follows: • The NEW DUE DATE for Technical Proposals is July 11, 2003 at 2:00 PM, • The NEW DUE DATE for Financial Proposals is July 18, 2003 at 2:00 PM. 4. Design/Build Firms will be required to make presentations at a date and time to be determined. This page must be submitted signed, as acknowledgement of receipt, with your Technical Proposal package. Receipt acknowledged by, Signature Finn Name )4�2w 0 V;zi�y C:Je' s M. Vieiro, Buyer ADDENDUM # 3 A. Questions from Bidders: 1. Has the Owner allowed ample time to acquire any FAA permitting requirements? Where is appendix B that contain the Airspace Study Checklist? (tab 9, 1A. 2) Appendix B is attached to this addendum. The Owner is submitting the airspace checklist on June 10, 2003, with pre -approval response expected by July 25, 2003. 2. What are the site conditions of the actual sites? i.e.: have any environmental audits been performed on the sites? (phase ll minimum) No environmental audits have been or will be performed on the site prior to this project. The City of Sebastian is currently completing a Stormwater Master Plan on the airport, which includes a wetland delineation study, Threatened and Endangered Species study, and Historical Resources Investigation. The PRELIMINARY results of these studies will be available June 16, 2003 for inspection by the Design -Build Teams. 3. Is the Owner willing to assign an allowance for all impact fees? The Owner will assign an allowance for impact fees, to be determined and issued in an upcoming addendum. 4. Will the required sanitary lift station be to City of Sebastian or Indian River County specs? The sanitary lift station will need to meet all Indian River County Specifications for construction. 5. Is the City expecting any improvements to the existing service road in this proposal? Design/Build Firms shall not include in their proposal any improvements to the existing Airport Drive East roadway. 6. What is the funding source for the projects? Is additional funding available? The funding information provided at the pre -submittal meeting held 30 -May -03 cancels and supersedes the information provided in Addendum tt1. 7. Is the 6" water line at Main Street big enough for a fire hydrant as the site? What flow rate requirement is required? Determination of exact flows shall be determined by the Design -Build team. Alternative routing is being explored, and will be available shortly in a future Addendum. 6. Is the City requiring fire sprinklers for the project? The City of Sebastian requires that the project design and construction fully complies with all codes, rules and regulations of all Agencies having jurisdiction, including City of Sebastian building Codes and Indian River County Fire Services. Determination of the need for fire sprinklers is the responsibility of the Design -Build Team. 9. Who is running and connecting the fiber optic cable in the conduit supplied by the Contractor? The winning Design -Build team is responsible for running and connecting the fiber optic cable, under the direction of the City of Sebastian and/or its Contractor. 10. Who owns the property? The City of Sebastian owns all of the property including the project site and all property surrounding the project. 11. Who, within the City of Sebastian, is approving the progressive phases of the design process? Jason Milewski, C.M., City of Sebastian Airport Manager. 12. Is the LPA Group involved in this project through occupancy? If so, is the City willing to stipulate an allowance for their portion of the work since their fees is coming out of the overall project budget? THE LPA GROUP INCORPORATED is involved in the project, in various capacities, through occupancy. As indicated at the pre -submittal meeting, the funding for the services provided by LPA is separate from the project budget stated at the meeting. 13. Is each team limited to the proposed building design? Because the City of Sebastian is to a large degree satisfied with the floor plan and exterior look, Design/Build teams are to an extent limited to the proposed building floor plan and exterior elevation; however, they are encouraged to be creative and proposed potential enhancements. Design/Build teams are encouraged to provide a unique interior architectural design, with emphasis on the Airport's aviation function and the City of Sebastian's nautical background. 14. From which Engineer at the City of Sebastian can we acquire soils reports? See the forthcoming soils reports, conducted for adjacent projects, and provided FOR INFORMATION ONLY. 15. Is the City willing to allow an additional 4 to 5 months to be added to the overall schedule to allow for permitting issues? As stated in the RFQBP page 9 of Instructions to Proposers, each Design -Build Firm must submit as part of its Technical Proposal its proposed project schedule. Design - Build Firms are once more advised that the Project Schedule accounts for 100 points plus a potential 20 bonus points of the overall Technical Proposal Evaluation Score. 16. Is the City willing to allow an additional 2 months to the design process to allow for progressive reviews and approvals by the Owner's agent? See answer no. 15. 17. Is three-phase power going to be considered for the Administration building? See clarification B-2 below. 18. What are the separation requirements between wings of the building? Each wing of the building shall be separated to act as an independent building. The exact details and most cost effective way of accomplishing this shall be determined by the Design -Build team. 19. What is the flow for the washrack? Assume total average daily flow of 1,000 gpd. 20. Are CADD files available? The following CADD files are sent via e-mail as part of this addendum. Note the following disclaimer: 1. Topographic and boundary survey 2. Design file information for Airport Drive East The electronic versions of the design files are being provided solely for your information. THE LPA GROUP INCORPORATED and the City of Sebastian makes no representations or warranties, either express or implied, as to its suitability for any specific purpose. While we believe these drawing files to be accurate at the time of retrieval, this media and its contents can be easily altered or corrupted. The hardcopy plans shall govern in the event of any discrepancy between the plans and the electronic version of the plans. The Design -Build Firms and teams, by accepting delivery hereof, hereby agree to indemnify and hold harmless THE LPA GROUP INCORPORATED and the City of Sebastian and their officers, directors and employees from any and all liability that may arise or result from the use of this information by the Design -Build teams firms, agents, or subcontractors. Opening and or using the files provided herein constitutes acceptance of the provisions stated herein. The following PDF files are sent via e-mail as part of this addendum, and are also subject to the above disclaimer. 1. Floor plan and elevations- note slightly revised layout of conference room(s). 2. General site layout drawing of new facility. B. Clarifications. 1. TS -4, Section D. Fencing: Add the following to the section: "... Existing fence, currently in place, may be re -used or re -located, provided new condition is maintained." 2. TS -7 Section I Item 4, Power: Replace the current section with the following: "Design -Build firms shall include in their proposals three phase power which is to be provided to and used in the new Administration Building, as well as future planning for the Public Works and other facilities on the east side of the airport listed under the water supply section of the technical specifications. According to FPL, a connection point is available at Main Street. Design and installation must comply with all applicable codes. Verify capacity and coordinate with FPL. The cost for providing 3 phase power to the general site of the Administration Building, including impact fees for this power, shall be provided with financial proposal as an alternate design option, and shall not be counted in the overall score for the Design -Build teams. Design -Builder is also responsible for providing power to the single-phase panel in the vault building from the Administration building. This work shall be included in the technical and financial proposal." 3. Alternate Design Options: Alternate Design Options, where listed, should clearly identify in both the Technical and Financial Proposals any alternate(s) to the specified design criteria package. Proposals containing additional or enhanced performance capabilities beyond the technical design criteria may receive bonus points. Additional monies may become available for these alternate design options should they be financially feasible. 4. Furniture Allowance: the City of Sebastian shall purchase furniture directly. No allowance account is needed for furniture. 5. Operations Center: Operations center shall at a minimum include a hardened structure and communications equipment. Additional features (water bladder, HVAC, etc.) may be proposed by the Design/Build firms. The prices for these additional features shall be considered alternate design options. 6. Generator: Backup generator shall be provided in the base bid to power the entire Administration Building and Airfield Lighting Vault (existing and ultimate). Assume an ultimate load of 400 Amp for airfield lighting. Airfield lighting is currently single phase, and a means to keep that vault equipment single phase is required. 7. Security Coordination. Security system shall be compatible with NexWatch (http://www.nexwatch.com) Prowatch software. 8. Panic Buttons: Panic buttons shall be integrated into the overall security system, and provided at all administrative and managers' offices. 9. Doors: All exterior doors and doors to each wing as well as conference room shall have access control, integrated into the security system as part of the overall building. All shall be controlled after hours. a. Doors shall be provided on the end of all wings, except at the conference room. b. Door(s) to airside shall be locked from inside the building to airside, so that airside has secured access. Door from airside shall have separate equipment to be controlled by receptionist position. c. Doors to department head offices shall be access controlled. 10. Cameras: Cameras shall be installed so that the ability to monitor all entrances from the exterior is provided. Additionally, the reception area shall be monitored from the inside of the facility. A camera shall be provided to monitor a future aircraft ramp northwest of the building. APPENDIX B - CERTIFICATION FORMS rev. 611212003 Attachment 1 AIRSPACE STUDY CHECKLIST (Sample) (On -Airport Construction) Based on a letter to all airport owners on August 10, 1992, the following information needs to be submitted in lieu of the 7460-1 form previously used to process airspace studies: Project: Date of Checklist Submittal: 1. Name and location of airport.- 2. irport: 2. Name, address, and telephone number of airport contact: Jason Milewski (Airport Manager) 1225 Main Street Sebastian, FL 32958 772-581-0111 3. Name, address and telephone number proponent initiating proposed construction and alteration to currently approved ALP (airport owner, if applicable): City of Sebastian 1225 Main Street Sebastian, FL 32958 Jason Milewski (Airport Manager) 772-581-0111 4. Description of all proposed structures to be constructed (e.g., hangar, addition to hangar, taxiway extension, new ALP, temporary crane), and identify the types of construction materials to be used for the structures (e.g. metal siding or roofs, concrete panels, extensive glass, etc.). For antennas, please provide radiated power and assigned frequency. 5 .Information concerning construction equipment (cranes, etc.) O is included O will be submitted at least 60 days prior to NTP. 6. The proposed project is O temporary (duration: months) O permanent. 7. Approximate construction start date: end date: . (Note: All proposals should be submitted at least 60 days before a response is needed to allow time for appropriate coordination.) 8. A copy of the FAR Part 77 calculations have been attached (O YES) and it has been determined that the proposed project and/or its construction O will, O will not be an Airport Administration Building TS -1 Sebastian Municipal Airport APPENDIX B — CERTIFICATION FORMS obstruction. rev. 611212003 9. A copy of a shadow study O has not been attached because the airport does not have a tower, O has been attached but did not identify any line of sight problems, O has been attached and has identified line of sight problems as specifically outlined in the study. 10. The proposed project O is consistent with Advisory Circular (AC) 150/5300-13, Airport Design, 0 i not consistent with AC 150/5300-13 and therefore requires the following deviation to standards (attach): 11. Identify and list any FAA maintained facilities (A TCT, VOR, PAPI, ILS, etc.) on the airport. O N/A 12. A Safety During Construction Plan (2 copies), in accordance with AC 150/5370-2C, O is attached O will be submitted at least 60 days prior to NTP. 13. The proper number of Airport Layout Plan (ALP) copies have been attached (O YES). Required: Five, plus 1 if the airport has a tower, plus 1 if its a security project, plus 1 if its an airfield signage project. Note: A portion of the ALP page can be used instead of a full page if all adjacent runways are shown. 14. The following information has been clearly shown on all of the attached ALP copies: a. A graphic depiction of proposed construction and structures in the correct location (O YES). b. The latitudes and longitudes of proposed construction and structures in NAD 83 (O YES). c. The distance of proposed construction and structures out and over from the adjacent runway ends and centerlines (O YES). d. The critical aircraft and instrument approach types for each of the adjacent runways (O YES). e. The site elevation above mean sea level in NA VD 88 (O YES), the heights of construction equipment (O YES, ON/A ), and proposed structures (O YES, ON/A ) above ground level. Airpon Admieistratlon Building TS -2 Sebastian ditmicipal Airport APPENDIX B — CERTIFICATION FORMS rev. 611212003 Airport Owner's Signature Send to: FAA Orlando Airports District OfJ9ce 5950 Hazeltine National Dr., Suite 400 Orlando, FY 32822 Revised: 4/3/96 Date Airport Administration Building TS -3 Sebastian Municipal Airport APPENDIX B — CERTIFICATION FORMS Attachment 2 Sample FDOT Certification Form CERTIFICATION OF COMPLLINCE WITH DESIGN DEVELOPMENT CRITERIA FOR AVIATION GRANT PROJECTS Project Description: Airport Administration Building Fin. Pro'. No.: to be provided Agency: City of Sebastian Engineering Firm: rev. 611212003 I hereby certify that the plans, specifications, and contract documents produced by the Engineer for the above referenced project have been developed in compliance with the "DESIGN DEVELOPMENT CRITERIA" in Exhibit "C", "Aviation Construction Projects", of the Joint Participation Agreement dated governing the project. Registered Professional Engineer, Signature and Seal Date Printed or Typed Name Florida P.E. No. Airpon Administration Building TS4 Sebastian Municipal Airport ^ LT - co TESTING, I (904) 7553633 Q ��� NC, FAX (904) 752-5456 � m (r z s ENGINEERING & TESTING JOB NO: 95-201 LABORATORY I)ATE: 5-16-95 O.� 0 P. O. Box 1625, Lake City, FL 32056-1625 REPORT OF: Runway Evalution Program PROJECT: Sebastian Municipal Airport, RW 4-22, WPI 04825349 -- REPORTED REPORTED TO: Greiner, Inc. 315 E. Robinson Street Suite 245 Orlando, FL 32801 At your direction, our firm has performed a I'united soils investigation program on the above airport. These tests were performed at locations selected by your firm. The selection of type and frequency were outlined in your letter. All of the testing was performed in accordance with the appropriate test procedures outlined in ASTM Test Methods. We are attaching a summary of findings, lab and field data, and a copy of the field boring logs. If after reviewing this attached data, there is any additional information needed, please do not hesitate to contact us. Respectfully Submitted CAI,TECH TESTING, INC. 'Linda M. Creamer �en•' / Peter M. Halm, P.E. Vice President Pg. 2 M11174 K113WO-ra1► 1 i►___ The findings of this report indicate that there were some decayed stumps encountered at the depressed areas. The trees had been cut off at ground level years ago. This appears to be a common practice years ago. This runway had a base course, consisting of a blend of shell, marl and sand. This blend was consistent in gradation, unit weight and laboratory CBR Values. The atterburg limits tests indicated a non -plastic base. This base has CBR values ranging frons 74 to SL TT�e base thickness was a uniform 8", through- out the runway length. I feel this runway would probably be a good candidate for reconstruction, with the addition of 4 inches of loose limerock, this base could remain at 100+ on LBR and construct a new crown and grade. The existing subgrade is of the SP soil classification with non -plastic characteristics. The laboratory CBR Values range from 28t^ o 35. The individual test values are attached under the Summary. Jun 11 03 10:27a Borira No: B-1 STA No: 11+48 Offset CL: 6Rt. Pvmt- Thickness: 1 1/2" Pvtnt. TI pe: Asph. Base Thickness: 8" Base Type': SS Water Table: 4.5' 'Sand Shell STA No: 11+00 Offset CL: 18'Rt. Sieve Size B-7 %Passing 32+00 1/2" 99 3/8" 98 44 96 410 94 440 80 480 48 4200 9.4 Liquid Linda: - Plasticity indr>: NP Soil Class: SP -SM Ma.\. Dry Dens: 122.5 Opt. Moisture: 9.2 % CBR: 80 The LPA Group - Orlando [407)306-0460 p.4 SEBASTIAN MUNICIPAL AIRPORT RUNWAY 4-22 EVALUATION FIELD7'HICKN C_. F S TEST Dg -TA B-2 B-3 B-4 B-5 B-6 B-7 21+00 32+00 40+00 48+00 21+00 27+42 26'Rt. 18'Lt. 1811. 24RL 18'Rt. 61t. 1 1/2" 1 1/2" 1 3/4" I "" 1 1/2" 1 1/2" Asph. Asph. Asph. Asph. Asph. Asph. 8" S. 8" 8" 8" 8" SS SS SS SS SS SS 4.0' 2.5' 4.5' 3.0' 3.0' 3.5' : R-isLNw,RX7ry •: t . 0t 00 4G4-00 Center I 8'R(. 18LL 48+00 18?L 99 99 99 99 99 98 98 98 96 95 97 97 95 94 96 96 81 80 80 82 55 48 46 51 10.5 ).8 8.1 9.3 NP NP NP NP SP -SM SP -SM SP -SM SP•SM 122.1 CBR TES' 121.0 DATA 120.5 120.8 10.1 10.3 9.8 10.2 75 80 74 75 STA No: 11+00 22+00 32+00 40+00 48+00 Offset CL: 18'RL Center 18' RL 18' LL 18' Rt. Sieve Size ° Passing 44 100 100 100 100 I00 #10 97 98 99 99 98 #40 92 85 82 . 83 87 #80 65 52 54 48 45 #200 6.0 3.7 3.2 2.5 3.1 Liquid Limit: - _ _ _ Plasticity Index: NP NP NP NP NP Soil Class: Sp SP SP SP SP Max. Dry Density: 102.4 CBR 106.6 TEST DA CA 103.3 105.2 105.0 Optimum Moisture: 12.5 11.3 12.5 113 .3 12.4 CBR: 28 30 35 33 32 l ryoya` . _ O N 6 cC i aXz cc a4 J a � ¢z� aom U ¢ _ D ¢ C N Q Zcli py J cr W N 0) JOB NO: 954ol JLCT. Scbgaiian Ai=rl RW 4-22 DATE: _ S CLIENT: ,reincr Inc GROUND ELEV BORING NO: I,FIELD CREW_Harris&Slalvey WATERTABLE_41n' SAMPLE rRATUM Blows Depth SADIPLE Depth - Feet Depth - Feet Per in VISUAL SOIL CLASSIFICATION 1 1 1 i 1 1 1 1 .R() TND CiTRRACF Medium Tan Sand, Shell Material Medium Grey Silty Fine Sand Light to Medium Grey Silty Fine Sand Dark Brown Organic Type Material & Pieces of Wood Debris Light Grey Silty Fine Sand Very Light Grey Silty Fine Sand End of Boring JOB NO: 95.2oi ')JECT: Scb -• m Aim=RW 4-22 _ DATE: _ CLIENT: fu in r Inc GROUND ELEV BORING NO: _2 _ FIELD CREW _HArria & S AIVav WATER TABLE 4' _ STA 2100 26'RCL SAhIPLE STRATUM Blona=tVISUAL SAMPLE Dcpth - Fcct Depth - Fect Per SOD., CLASSIFICATION TJL— Erom Ta oatect 0 GH01IND S IKFA :rL; 1 Medium Tan Sand, Shell Material 2 Dark Grey Silty Fine Sand 3 4 Dark Brown Highly Organic Material w/Wood Debris 5 6 7 8 Light Grey Silty Fine Sand 9 10 I1 End of Boring 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 JOB NO: vsaoi P 'ECT: Stbasfi in Aimort 2E 4-72 - DATE: _ CLIENT: ]tC ner Inc- GROUND ELEV ISORING NO: __-_ FIELD CREW Harric&@ Saly y WATER TABLE I/2' STA 3200 18'LCL SAMPLE STRATUM Blowa Depth SAMPLE Depth - Feet Depth - Feet Per in VISUAL SOIL CLASSIFICATION Frnm Tn From , T4 Fadi o GRQTJN1L51LRFACE 1 Medium Tan Sand, Shell Material 2 Very Dark Grey Silty Fine Sand 3 Light to Medium Grey Silty F'me Sand 4 5 - 6 Very Dark Brown Silty Fine Sand 7 8 Medium Brown Silty Fine Sand 9 Very Light Grey Silty Fine Sand 10 11 End of Boring 12 13 14 LS 16 17 1 JOB N0: r---')JECT: _Scimminn Aimott RW It DATE: CLIENT: Greincr Inc GROUND ELEV BORING NO: 4 FIELD CREW _Harris & Stalvcv WATER TABLE 4 1/2' STA 40 00 18'LCL 1 SAMPLE SAMPLE STRATUM Depth - Feet Depth - Feet Blows Per Depth in VISUAL SOIL CLASSIFICATION lc S 0GROUND 2um 3Brown 1rDark 4 5 6 7 8 9 10 11 12 13 14 16 17 18 19 20 21 222524 25 26 27 28 2 3 SURFACE um Tan Silty Fine Sand, Shell Material Grey Silty Fine Sand SiltyFine Sand Medium to Dark Brown Silty Fine Sand Medium Grey Silty Fine Sand w/Slight TR/Clay Light Grey Silty Fine Sand End of Boring f_2 2.► 2.� 4 5.5 i4 2.4 10.4 _ �Wi �— 34.4 JOB NO: _�33ll1 EJECT: DATE: _5-0I-95 CLIENT: Grc,ncr. Inc GROUND ELEV BORING NO: $ FIELD CREW Ijartis%Slalvcv WATERTABLE 3 STA 48-00 24' RCI. SAMPLE SAMPLE Depth - Feet STRATUM Blows Depth - Feet Per Depth in 0 1 2 3 4 5 6 7 8 9 l0 I1 12 13 14 IS 16 17 18 19 20 21 22 2 2 2 2 2 2 2 3 VISUAL SOI, CLASSIFICATION 1 M 1.5 Medium Tan Silty Fine Sand, Shell Material —Medium Grey Silty Fine Sand Light to Medium Grey Silty Fine Sand Dark Brown Silty Fine Sand Medium to Dark Brown Silty Fine Sand Light to Medium Brown Silty Fine Sand End of Boring 1 2.E 2.� I o I A I 0 l D S 24 14,Q �sx Lh.Q 1z4 �Z 124 24.4 j $ Z4.4 25.0 rQ �4 0 GRUUND SURFACE 1 Medium Tan Silty Fine Sand, Shell Material 2 Medium Brown Silty Fine Sand 3 Dark Grey Silty Fine Sand 4 5 Medium to Dark Grey Silty Fine Sand 6 7 Dark Brown Silty Fine Sand 8 9 Medium Brown Silty Fine Sand 10 I1 End of Boring 12 13 1 z N JOB NO: plant i ]ECT: Schnsf'an AironrL RW L- DATE: _ CLIENT: (rc ner Inc GROUND ELEV [tORINGNO: C-1 FEE LDCREW _HamLs._ lalcy WATERTABLE_3 STA 21 -00 1 82PI SAMPLE STRATUM Blows Depth S AMPLE Depth - Fect Depth - Feet Pcr in VISUAL SOIL CLASSIFICATION 0 GRUUND SURFACE 1 Medium Tan Silty Fine Sand, Shell Material 2 Medium Brown Silty Fine Sand 3 Dark Grey Silty Fine Sand 4 5 Medium to Dark Grey Silty Fine Sand 6 7 Dark Brown Silty Fine Sand 8 9 Medium Brown Silty Fine Sand 10 I1 End of Boring 12 13 1 z N .IOB NO: P `ECT c^bm hn Ai=rl 9 DATE: _L -91Q$ CLIENT: (:rrnrr inr GROUND ELEV BOPUNG NO: Z FIELD CREWH�rric 5 �l ev WATER TABLE LlL STA 27+42 6'LCL SAMPLE SAMPLE STRATUM Blows Dcpth - Fect Depth - Feet Per —EMMFest, Depth in VISUAL SOIL CLASSIFICATION i 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 GROUND SURFACE 1 Medium Tan Silty Fine Sand Dark Grey Silty Fine Sand Light Grey Silty Fine Sand Dark Brown Silty Fine Sand Medium Grey Silty Fine Sand Dark Brown Silty Fine Sand Light Grey Silty Fine Sand End of Boring 2.;z Lj 4 S 5.5 _ q § Z5 24 l�f Q ¢4 Z 124 Z4.4 $ 2g Q 2 22,4 34.4 I 1 PURCHASING GENERAL SERVICES 1225 MAIN STREET- SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 388-8241 FAX (772) 581-0149 TELEPHONE (772) 589-0743 FAX (772) 589-6880 RFO&P ADDENDUM # 2 DESIGN AND CONSTRUCTION OF ADMINISTRATION BUILDING DATE: May 13, 2003 TO: All Design/Build Firms This Addendum hereby becomes an integral part of the RFQ&P under consideration by you as a respondent. The City of Sebastian deems all sealed qualifications and proposals have been proffered in recognition of the entire RFQ&P package- including all issued addenda. This Addendum is being sent to you via "fax". Should you have any question pertaining to this Addendum, please contact me at 772-589-0743. ADDENDUM MESSAGE 1. It's confirmed hereby that due to an error in the numbering sequence there is no item 5 on page 6 of Instructions to Proposers. 2. This page must be submitted signed, as acknowledgement of receipt, with your qualification package. Receipt acknowledged by, Signature Firm Name i J!p M. Vieiro, Buyer C- 1, 'lei LTi I• • 1 PURCHASING GENERAL SERVICES 1225 MAIN STREET- SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 388-8241 FAX (772) 581-0149 TELEPHONE (772) 589-0743 FAX (772) 589-6880 RFO&P ADDENDUM # 1 DESIGN AND CONSTRUCTION OF ADMINISTRATION BUILDING DATE: May 9, 2003 TO: All Design/Build Firms This Addendum hereby becomes an integral part of the RFQ&P under consideration by you as a respondent. The City of Sebastian deems all sealed qualifications and proposals have been proffered in recognition of the entire RFQ&P package- including all issued addenda. This Addendum is being sent to you via "fax". Should you have any question pertaining to this Addendum, please contact me at 772-589-0743. ADDENDUM MESSAGE 1. The requirement that the City is named as an additional insured party does not apply to Professional Liability Insurance Coverage. 2. The budget for this project is $ 1.5 million and in addition to the Design/Build Contract, it also includes the costs for services provided by the continuous engineering services firm retained by the City for this project. 3. The Engineer's Conceptual Project Schedule is twelve (12) months. Three (3) months for design and nine (9) months for Construction. Attached is revised page TE -8 (Technical Evaluation). In addition, the City anticipates contract execution in August 2003 and based on that, project start September 1, 2003 and completion August 31, 2004; however, each Desiga/Build Firm must submit their proposed project schedule and the actual Contract Schedule shall be based on the Design/Build Firm's schedule. 4. This page must be submitted signed, as acknowledgement of receipt, with your qualification package. Receipt acknowledged by, Signature Firm Name J sus M. Vieiro, Buyer i SECTION TE - TECHNICAL EVALUATION FORM rev 5/9/2003 drawings and other documents, and all other required activities from Notice To Proceed to Certificate of Occupancy. 2 points will be awarded for each 7 calendar day period less than the allowable project design and construction schedule of three hundred and sixty-five (365) calendar days (20 points max) Supporting comments: TOTAL PROJECT SCHEDULE CRITERIA a. Design Consultant's Design Schedule (30 points max) b. Builder's Construction Schedule (50 points max) c. Proposer's Total Schedule (20 points max) TOTAL PROJECT SCHEDULE SCORE (100 Points max) Administration Building THIS SECTION LEFT BLANK INTENTIONALLY TE -8 Sebastian Municipal Airport points points points points points PURCHASING OFFICE OF GENERAL SERVICES ADMINISTRA TOR 1225 MAIN STREET- SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 388-8241 FAX (772) 581-0149 TELEPHONE (772) 589-0743 FAX (772) 589-6880 DATE: March 28, 2003 TO: See Below r FROM: Jesus M. Vieiro 10 THROUGH: Paul Wagner SUBJECT: RFQ&P Documents - Airport Administration Building The attached RFQ&P documents reflect revisions made at the meeting held on 3/25 with the Airport, Public Works and LPA Group members. Please review, comment and /or approve. Once approved, we will proceed to advertise this project for public proposals. Should your comments include any changes, which materially change or affect these documents, please submit those changes in writing. Please review these documents in their entirety and initial below to indicate your agreement and concurrence, and/or approval. Then return to me. 1. Jason Milewski 2. Mark Mason 3. Richard Stringer (As to conten� K//`A q � e j� '7 51- 1t% As to bud et w� .1 (As to legal form & sufficiency) 4. Paul Wagner (As to procurement & contract g4p}}n. ) (The invitation date and time will be revised, if necessary, after approvals) GENERAL SERVICES ADMINISTRATOR A DIVISION OF THE OFFICE OF THE CITY MANAGER 1225 MAIN STREET - SEBASTIAN, FLORIDA 32958 TELEPHONE (561) 388-8241 FAX (561) 581-0149 E-MAIL=pwagner@cityofsebastian.org I Pil"L'u 'tiz- 9 , is _711111 71111111 1111,`i i, — s S r PREPARED BY CITY OF SEBASTIAN GENERAL SERVICES Jesus M. Vieiro, Buyer IN COOPERATION WITH THE SEBASTIAN MUNICIPAL AIRPORT CONTACT: Mr. Jesus M. Vieiro, Buyer (772) 589-0743 jvieiro@cityofsebastian.org MARCH 2003 C0'NTfNTS' REQUEST FOR QUALIFICATIONS AND PROPOSALS I INSTRUCTIONS TO PROPOSERS Z QUALIFICATIONS SUBMITTAL FORMS TECffivICAL PROPOSAL SUBMITTAL FORMS FINANCIAL PROPOSAL SUMITl'AL FORMS QUALIFICATIONS EVALUATION FORM 6 TECHNICAL PROPOSAL EVALUATION FORM 7 FINANCIAL PROPOSAL FORM 8 TECHNICAL SPECIFICATTONS 9 FORM OF AGREEMENT I . 0 p► Onestep.. SECTION TC — TABLE OF CONTEN'T'S TABLE OF CONTENTS DESIGN AND CONSTRUCTION OF ADMINISTRATION BUILDING AND POLICE EVIDENCE COMPOUND SEBASTIAN MUNICIPAL AIRPORT I. Request for Qualifications and Proposals rev 4/16/2003 II. Instructions to Proposers........................................................................... IP -1 thru IP -19 III. Qualification Submittal Forms A. Public Entity Crimes Forms................................................................ QF -1 thru QF4 B. Drug Free Workplace Form................................................................................. QF -5 C. Debarment Certification....................................................................................... QF -6 D. Equal Opportunity Statement............................................................................... PF -8 IV. Technical Proposal Submittal Forms A. Proposal Form...................................................................................... PF -1 thru PF -4 B. Trench Safety Act Form....................................................................................... PF -5 V. Financial Proposal Submittal Forms A. Financial Proposal Form...................................................................................... FP -1 B. Non -Collusion Affidavit..................................................................................... FP -2 VI. Qualifications Evaluation Form................................................................ QE -1 thru QE -3 VII. Technical Proposal Evaluation Form ........................................................ TE -1 thru TE -5 VIII. Financial Proposal Evaluation................................................................................. FPE-1 VIM. Technical Specifications.......................................................................... TS -1 thru TS -19 X. Form of Agreement......................................................................... ATTACHMENT "A" Airport Adminisimbon Building TC -1 Sebastian Municipal Airport REQUEST FOR QUALIFICATIONS & PROPOSALS IN ACCORDANCE WITH s278.055 F.S., "CCNA" FOR DESIGNBUILD PROJECTS, THE CITY OF SEBASTIAN HEREBY INVITES INTERESTED LICENSED FIRMS THAT HAVE A SPECIAL EXPERTISE AND EXPERIENCE IN DESIGNING, PERMITTING AND BUILDING AIRPORT ADMINISTRATION BUILDINGS TO SUBMITT TO PAUL L WAGNER, GENERAL SERVICES ADMINISTRATOR, 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958, THEIR QUALIFICATIONS, TECHNICAL AND FINANCIAL PROPOSALS TO DESIGN, PERMIT AND CONSTRUCT AN ADMINISTRATION BUILDING AND POLICE EVIDENCE COMPOUND UNTIL 2:00 P.M. ON MAY 192 2003 (QUALIFICATIONS), AND JULY 3, 2003 (PROPOSALS). SEALED ENVELOPES ARE TO BE MARDED AS FOLLOWS: QUALIFICATIONS OR TECHNICAL PROPOSAL OR FINANCIAL PROPOSAL: AIRPORT ADMINISTRATION BUILDING AND THE DUE DATE FOR SPECIFIC SUBMITTAL Qualified Firms interested in responding to this Request for Qualifications and Proposal, may pick up or request a complete RFQ&P package containing all the relevant details from the office of the General Services Administrator (772) 388-8203 at the address stated above in City Hall. The fee for RFQ&P package is $25.00 plus postage or express mail shipping. Pre -Qualification and Pre -Proposal meeting dates, times and locations are detailed in the Instructions to Proposers. The Qualifications Submittal as well as Technical and Financial Proposal Submittals shall conform to the Instructions to Proposer's documents in their entirety. Any person or affiliate who has been placed on the convicted vendor list following conviction for a public entity crime may not submit a proposal as proscribed by Section 287.133, Florida Statutes. Failure to execute and submit with Qualifications by the date and time specified the Public Entity Crime Form and Drug -Free Workplace Form will subject your response to disqualification. Technical Proposals received late will be rejected. Financial Proposal received late or without Proposal Guarantee or Non -collusion Affidavit will be rejected. A Proposal Guarantee in the form of a Cashier's, Certified or Treasurer's Check, Bank Draft or Proposal Bond must be enclosed with the Financial Proposal for an amount equal to five percent (5%) of the Financial Proposal Amount. No Proposal may be withdrawn after the scheduled closing time for the receipt of Proposals for a period of ninety (90) days without the forfeiture of the Proposing Firm's Proposal Guarantee. A Payment and Performance Bond equal to one hundred percent (100%) of the Agreement price shall be required on this project, and shall be provided by the successful bidder at the time of the execution of the agreement. This contract contains a liquidated damages clause of $250.00 per calendar day. The City reserves the right to reject any and all responses, waive any informalities or irregularities on any response if considered non -substantive by the City, or cancel this invitation at will. Late responses shall not be accepted. Firms responding to this RFQ&P agree not to contact (lobby) City Council Members or any employee or agent of the City at any time during the solicitation period and selection process. All inquiries must be directed to the Buyer, Jesus M. Vieiro, (772) 589-0743. Any other contact with the owner or his agents will be considered inappropriate and will subject your response to disqualification or rejection. Paul L. Wagner General Services Administrator CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS A. DEFINITIONS: Whenever the following terms appear in the Proposal, the intent and meaning shall be interpreted as follows: Design -build contract: A single contract with a design -build firm for the design and construction of a public construction project. Design -build firm: A partnership, corporation, or other legal entity that: Is certified under s. 489.119 to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as the qualifying agent; or Is certified under s. 471.023 to practice or to offer to practice engineering; certified under s. 481.219 to practice architecture; or certified under s. 481.319 to practice or to offer to practice landscape architecture. Contract: The written agreement for performance of the Scope of Work entered into between the City of Sebastian and the successful proposing Firm. Contract Administrator: Jason Milewski, Municipal Airport Director, or some other City employee expressly designated as Contract Administrator in writing by the City of Sebastian, concerning the Contract Documents. Owner: City of Sebastian, Florida, the public body, agency or instrumentality for which a Contract is to be performed. In all respects hereunder, the City's performance is pursuant to City's position as the owner of a construction project. In the event that the City exercises its regulatory authority as a governmental body, the exercise of such regulatory authority and the enforcement of any rules, regulations, laws and ordinances shall be deemed to have occurred pursuant to the City's authority as a governmental body and shall not be attributable in any manner to City as a party to the Contract. Notice to Proceed: A written notice to the Firm contracted to perform the work authorizing the commencement of work. Guaranteed Maximum Price: The dollar amount agreed to by the City and the successful proposing Firm as payment for the complete design and construction of the Project, which amount shall include but not be limited to, all profit, overhead, on-site and off-site conditions (known and unknown), and administrative costs. The total maximum price payable by the City to the Firm awarded the contract shall be no more than the guaranteed maximum price. Plans and/or Drawings: The official graphic representations of this construction project. Proposing Firm/ Proposer: Any individual, firm, or corporation submitting a proposal for this project, acting directly or through a duly authorized representative. For the purpose of this Agreement, Proposing Firm/Proposer shall mean the same thing as the Bidder. Municipal Airport — Administration Building Page 1 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS B. SCOPE OF WORK: The project includes, but is not limited to, furnishing all supervision, labor, materials, supplies, equipment, services, and incidentals necessary to Design and Construction of Administration Building and Police Evidence Compound at the Sebastian Municipal Airport. C. SUBMISSION OF QUALIFICATIONS AND SEALED PROPOSALS: HOW, WHEN AND WHERE: Qualifications and Proposals shall be tendered in two (2) separate submittals, "STEP I" QUALIFICATIONS and for those Firms which are shortlisted, "STEP II" TECHNICAL and FINANCIAL PROPOSALS,. Firms shall submit QUALIFICATIONS (in a sealed envelope indicating "QUALIFICATIONS Design/Build Admin. Building" and proposing Firm's name) seven (7) copies of their Qualification Package, each identified as follows: "STEP I QUALIFICATIONS Design/Build Administration Building and Police Evidence Compound at the Sebastian Municipal Airport". "STEP I" QUALIFICATIONS will be accepted by the City of Sebastian, 1225 Main Street, Sebastian, Florida, 32958 until 2:00 P.M. on May 191, 2003." Each "STEP I" Qualification Package must contain the Proposing Firm's Design/Technical/Construction/Managerial Qualifications and other required documents referenced in Section I. Upon submittal of Qualifications. Firms are strongly advised to continue working on the proiect's Technical Pronosal STEP IL The City's intent is to review and evaluate the Oualifications received quickly and to provide all fnms the evaluation results and notify shortlisted firms in seven (7) calendar days. Proposing Firms which are shortlisted shall submit TECHNICAL and FINANCIAL Proposals as follows: 1) "STEP H" — TECEMCAL PROPOSALS (in a sealed envelope indicating "TECHNICAL PROPOSAL Design/Build Admin. Building" and proposing Firm's name) seven (7) copies of their TECHNICAL PROPOSAL Package, each identified as follows: "STEP II TECHNICAL PROPOSAL Design/Build Administration Building and Police Evidence Compound at the Sebastian Municipal Airport". Each STEP II Proposal shall contain all items referenced in Section J. 2) "STEP 11" — FINACIAL PROPOSALS (in a sealed envelope indicating "FINACIAL PROPOSAL Design/Build Admin. Building" and proposing Firm's name) two (2) copies of their FINANCIAL PROPOSAL Package, each identified as follows: "STEP II FINANCIAL PROPOSAL Design/Build Administration Building and Police Evidence Compound at the Sebastian Municipal Airport". Municipal Airport — Administration Building Page 2 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS "STEP II" TECHNICAL and FINANCIAL Proposals will be accepted by the City of Sebastian, 1225 Main Street, Sebastian, Florida, 32958 until 2:00 P.M. on July 3, 2003." Subsequent to completing the evaluation and scoring of the Technical Proposals, Financial Proposals will be publicly opened and read aloud at the address indicated above in City Hall at a time and date to be determined and announced later. D. For Further Information Regarding Proposal Submittals: Contact Jesus M. Vieiro, Buyer, Purchasing (772) 589-0743. Requests for interpretations of the RFQ&P documents shall be made in writing to the Buyer. Such requests may be faxed or e-mailed. No clarifications and/or interpretations shall be binding on the City unless made in writing by the Buyer. E. THE CITY RESERVES THE RIGHT TO WAIVE NON -SUBSTANTIVE TECHNICALITIES AND IRREGULARITIES AND TO REJECT ANY OR ALL PROPOSALS F. PRE -SUBMITTAL MEETINGS: A pre -submittal meeting for STEP I (QUALIFICATIONS) is not required. A pre -submittal meeting (STEP In for the shordisted firms on May 30, 2003 at 1:30 PM at the address indicated above. G. POSTPONEMENT OF DATE FOR SUBMITTING PROPOSAL: The City reserves the right to EXTEND the date for TBE RECEIPT of Qualifications and/or Proposals and will give ample notice of any such postponement to each prospective proposing Firm. H. SELECTION PROCESS: 1. A two-step selection process has been developed to solicit proposals and select the qualified Firm that. submits the best proposal in the interest of the City provided that said proposal is both responsive and responsible in accordance with all the requirements of the RFQ&P Documents. It is the City's intent that the successful Proposing Firm have demonstrated proficiency in the design and construction of similar facilities with minimal change orders and claims; proof of insurance and bonding capability as described herein; successful experience in design -build projects; and satisfy all other requirements herein. 2. The STEP I submittals will require proposals which introduce the firms, establish each firm's experience, introduce and identify the key personnel, and explain the proposed process for successfully designing and constructing the proposed facilities. As a part of this submittal, data is necessary in order to evaluate experience and performance with similar projects, as well as experience and performance of the various team members, and intended policies to safeguard the project and to provide quality control. Municipal Airport —Administration Building Page 3 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS 3. A Staff Evaluation Committee will review and evaluate the submitted information/references. The Evaluation Committee will establish a shortlist of a minimum of three (3) and a maximum of five (5) of the top ranked Proposing Firms based on their submitted QUALIFICATION package. All Proposing Firms submitting Qualifications will be notified if they made the shortlist and how they ranked. 4. The STEP II submissions will be as follows: a) TECHMCAL PROPOSAL submittal shall include, but not be limited to, a detailed technical proposal meeting or exceeding the requirements of the design criteria established by the City's RFQ&P Documents, detailing the materials included in the Proposal, Detailed Technical proposal and submittals, detailed project schedule, permitting and inspection details, project site investigations and required certificates as are herein defined. Oral presentations may be required prior to Finalizing Technical Evaluations. b) FINANCIAL PROPOSAL submittal shall include, as a minimum, proposal price and proposal price guarantee. 5. The Evaluation Committee will review and analyze the information and documentation provided by the shortlisted Firms as submitted in their Proposal or presented orally, and will evaluate all Technical Proposals in accordance with the scoring criteria established on the Technical Evaluation Form. The scores of all Technical Proposals will be publicly announced prior to the public opening of the Financial Proposals. 6. Subsequent to the opening of the Financial Proposals, the Evaluation Committee will review the Financial Proposals and determine the Evaluated Proposal Price for each Financial Proposal. The Evaluation Committee's recommendation shall be on the basis of Lowest Evaluated Proposal Price provided that the Proposing Firm is both responsive and responsible, and will be placed on the City Council Agenda for deliberation, review, and approval. The Evaluation Committee and/or Staff's recommendation are not binding upon City Council and may be, or not be, considered. 7. The City and the Proposing Firm whose overall Proposal is considered by the City to be the best in the interest of the City, will, in good faith, undertake negotiations for a contract. Once an agreement is reached and it is ready for execution, it will be placed on the City Council Agenda, along with the Evaluation Committee's recommendation as described above in Paragraph 6., for deliberation, review, and approval. 8. If a contract agreement cannot be reached within a time the City considers reasonable, in light of its schedules, the City shall move to reach an agreement with one of the other Proposing Firms in order of their ranking as second best overall proposal, third best overall proposal, etc. Once an agreement is reached and it is ready for execution, it will be placed on the City Council Agenda for deliberation, review, and approval. Municipal Airport — Administration Building Page 4 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS I. STEP I SUBMISSIONS The following documentation should be submitted to the City as part of the STEP I QUALIFICATIONS by the due date and time specified above. DO NOT PROVIDE ANY MATERIAL NOT REQUESTED; I.E., BROCHURES, DRAWINGS, ETC. 1. LETTER OF INTEREST Design/Build Firm(s) shall provide a letter of interest providing the following details: a) A brief introduction of the firm(s) (not to exceed five (5) pages including length in time and nature of business, size of firm(s), management team, technical and support st4 principals involved, etc. Flow Chart may be provided. b) Firm's and key personnel experience and capabilities as related to this project. Provide details of no more than three similar projects performed including services performed, project owner and contact, contract amount, key personnel involvement, project completion dates and details as to whether projects were completed within Budget and Schedule. c) At least three (3) letters preferably of evaluation and/or recommendation of previous projects of similar scope and nature. Letters should specifically address the type of project(s) performed, firm's design and build performance, timeliness in completing project(s) and whether project was built within the defined budget. d) Ability and capacity of the Firm to perform project in a timely manner. Provide a list showing the schedules of ongoing and other contracted projects indicating the present and future involvement of personnel assigned to this project. Chart showing availability of resources may be helpful. e) Proof of Bonding Capacity ($1,000,000.00 or greater). fl In cases of co -venture, the information must be provided for all co -ventures. 2. DRUG-FREE WORKPLACE CERTIFICATION: In accordance with Florida Statue 287.089, the Drug -Free workplace Certification must be provided by Proposing Firm. A copy of the Drug -Free Workplace Form is attached and must be filled out, signed and submitted with Qualifications. Failure to provide this certification will render your Firm unqualified and ineligible for award. 3. PUBLIC ENTITY CRIMES FORM: Firms submitting Qualifications shall file a sworn statement with the City stating whether a person or affiliate as defined in Section 287.133 (1) Florida Statutes, has been convicted of a public entity crime subsequent to July 1, 1989, in accordance with the provisions of Section 287.133 of the Florida Statutes. Copies of Statement Forms are attached. Municipal Airport — Administration Building Page 5 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS 4. DEBARMENT CERTIFICATION: Proposing Firm(s) shall submit with QUALIFICATIONS certification regarding Debarment, Suspension, Ineligibility or Voluntary Exclusion from participating in this Project. Copy of Form is attached. 6. COPIES OF LICENSES AND REGISTRATIONS Proposing Firms submitting Qualifications shall provide copies of their Professional and/or Occupational Licenses, Registration(s) and Certificates required by law for the performance of the services provided by them. These shall include the following as applicable: a) Professional Registration Certificate, b) State of Florida Professional License, c) General Contractor or Building Contractor License, d) State of Florida General Contractor or Building Contractor Certification or Registration, e) County and Local License(s) f) Corporate Charter Registration. Requirement for a Non -Florida Domiciled Firms: Non -Florida domiciled firms which are unable to provide State of Florida Certification or Registration shall provide copies of the state Certification or Registration where they are domiciled and in addition must also submit evidence to the City of having applied for a limited Non -Renewable Registration from the Department of Professional Regulation as provided for in Section 489.117(3) F.S. A copy of the application form stamped date received by the Construction Industry Licensing Board will constitute sufficient evidence under this paragraph. Firm must provide the City with proof of having obtained the Non -Renewable Registration prior to award of the project. 7. PROOF OF INSURANCE: All Proposing Firms shall submit evidence of insurance as follows: Professional Liability, Auto Liability, Workers Compensation and General Liability. The Firm being considered for award shall furnish to the City, prior to execution of contract, certificates of insurance in duplicate naming the City as additional insured parties, and meeting or exceeding the coverage and requirements described on PARAGRAPH Q of this document. 8. EQUAL OPPORTUNITY REPORT STATEMENT: As required by 41 CFR 60-1.7(b), Proposing Firm(s) shall complete and submit with their QUALIFICATIONS an Equal Opportunity Report Statement. Copy of Form is attached. 9. ENVIRONMENTAL REGULATIONS: The City reserves the right to consider a Proposing Firm (includes all members of the proposing firm's team) history of citations and/or violations of environmental regulations in determining the proposing firm's responsibility, and further reserves the right to declare the proposing firm not responsible if the history of violations warrants such determination. Proposing Firm shall submit with the STEP I Documentation a complete history of all citations and/or violations, notices and dispositions thereof. The non -submission of any such documentation shall be deemed to be an affirmation by the Proposing that there are no citations or violations. Proposing Firm shall notify the City immediately of notice of any citation or violation, which may be received after the submittal of Proposal or Proposal opening date and during the time of performance of this Contract if awarded. Municipal Airport — Administration Building Page 6 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS J. STEP II SUBMISSIONS PART I The followine items must be submitted as part of the "STEP II" TECHNICAL PROPOSAL FOR THE PROJECT ON OR BEFORE THE SPECIFIED DUE DATE OR THE PROPOSAL WILL AUTOMATICALLY BE REJECTED: 1. TECHNICAL PROPOSAL SUBN I TALS Shortlisted firms as part of the STEP H shall prepare and submit a Technical Proposal with sufficiently detailed information in order for the City to evaluate the Design/Builder's experience and resources, project solution, compliance with design criteria established by the City, construction means and methods, etc. The conceptual design shall be sufficiently defined by drawings, narrative and outline specifications to enable the City to evaluate and score the level of quality of the proposed design and construction means and methods. Proposer's submittal shall include the Proposal Form (PF -1 through PF -4) and the Trench Safety Act Form (PF -5) properly filled out and duly signed. Refer to Section TS, Technical Specifications, for more detailed information regarding specific areas that will be required to address in Technical Proposal. A. PROJECT TECHNICAL PROPOSAL Provide a narrative discussing proposed basis of design for architectural, engineering, and construction concepts, and the architectural, structural, plumbing, fire protection, mechanical (HVAC), communications, and electrical systems to be used as deemed appropriate by the Proposing Firm(s). Conceptual Drawings in 11 "x 17" format shall be provided to illustrate, along with other documentation to demonstrate Firm's complete comprehension for the design/build solution. At a minimum, each submission shall include the narrative discussion and conceptual drawings highlighting the Proposing Firm(s) approach regarding the following areas: a. Site Plan - Address major issues regarding use of the proposed site plan on the property intended for the Airport Administration Building and the Police Evidence Compound. Existing topographic surveys and geotechnical investigations of the proposed sites and the general vicinity will be available for inspection upon request from the City. Design/Builder shall use this information at their sole risk. Any additional topographic surveys and geotechnical investigations shall be at the Design/Builder's expense. Describe major site work components including but not limited to: i) Providing sewer, water lines from Main St. to Airport site, ii) Providing water utility lines from Main St. to Golf Course Club House, iii) Connect to existing electric utility on site, iv) Access roads, parking and signage, v) Irrigation and landscaping, Municipal Airport — Administration Building Page 7 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS vi) Fencing vii) Grading and drainage b. Interior Building Plan - Address major components of the proposed plan including foundation, floor and framing plans for the structure. c. Exterior Building Elevations - Address proposed concept details that would enhance the aesthetics and constructability of the project. Provide elevations of all sides of the proposed building, showing proposed building materials along with finished floor elevations and overall building height. Provide details of entrances, windows and roof. d. Proposed HVAC Plan - Address heating, ventilation and air conditioning issues e. Proposed Electrical Plan - Address electrical service and distribution issues including requirements for special equipment, if any, as well as emergency generating details. f. Proposed Plumbing Plan - Address plumbing issues such as water supply, hot and cold water lines, drain piping, septic system, if any, restroom fixtures, etc. g. Proposed Alarm and Fire Protection Plans - Address recommended fire protection system and alarm. h. Proposed Communications Plan - Address recommended plan for communications network, equipment acquisition and installation including bringing fiber-optic cable into building. i. Police Evidence Building — Address major components of the proposed building plan including foundation, floor and framing plans for the structure. Describe proposed building materials along with finished floor elevations and overall building height. Provide details of entrances, windows and roof. j. Other issues that should be addressed in the Technical Proposal: i.) Accessible Provisions - Indicate the features of the building that are intended to accommodate the use of the facility by persons with disabilities. ii.) Building Code Provisions: include as a minimum, the following Code Data relative to the applicant's proposed design: (1) Applicable Codes in Effect (including the need for ADA facilities) (2) Occupancy Classification (3) Construction Type (4) Fire Protection Requirements (5) Building Height (6) Floor Areas (7) Access and Parking (8) Landscaping and Signage Municipal Airport — Administration Building Page 8 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS iii.) Specifications: Provide an outline description and narrative of the proposed specifications section. iv.) Address any value engineering and cost/benefit aspects of specific components proposed for the project. The Technical Proposal should clearly identify and describe the full intent of the Proposing Firm(s) proposal. Proposals received containing additional or enhanced per capabilities or other features for the project beyond those contained in the Technical Specifications may be viewed as an advantage in the Technical Proposal Evaluation process provided it is an integral and cost -beneficial part of the project. In such case, the Evaluation Committee may award up -to 4 bonus points for the specific Proposal part Where Firms omit specific requirements included in the Technical Proposal, points will be deducted (refer to score ranges shown on Evaluation Form). B. PROJECT SCHEDULE As part of the TECHNICAL PROPOSAL submittals, Design -Builder Firm shall provide the proposed schedule summarizing the major milestones and associated phasing with other activities including but not limited to design development, review and approvals, working drawings, permitting process, construction phases (site work, foundation, above grade structures, interior work, etc.) by discipline, project completion, project closeout, etc. Schedule should show Critical Path, and "float" for all activities not on the Critical Path. The schedule shall include adequate review time by the City and other agencies having jurisdiction of Design/Builder submittals. Review time shall include a minimum of two (2) weeks for each submittal. Submittals should be scheduled at strategic points in the design effort (e.g., 30%, 60%2 90%). Allow adequate time (minimum 6 weeks) for final review by City and other concerned agencies for 100% submittal for building permit requirements. At a minimum, this schedule must include the following items: a. Schedule of Design Activities (Conceptual, Preliminary, Designs by discipline, Reviews by City, Final Design) b. Target Dates for Information Required of the City c. Permitting Requirements (List separately each permit and permitting agency) d. Start of Construction e. Major Construction Activities/Milestones h. Final Completion Date for All Work* (By this date all the Permitting Agencies have inspected and approved all the Work performed by Design/Builder and the City was issued the C.O.O. for the constructed facilities) *This date shall become the calendar date for completion of the Design/Build Contract Agreement, modified only by approved Change Orders for extensions of time. Municipal Airport - Administration Building Page 9 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS Time is of the essence on this project. Design/Builder is informed that Liquidated Damages shall be assessed at a rate of $250.00 for each calendar day beyond the approved Final Completion Date. C. PROJECT TEAM Design/Builder shall submit an organization chart and staffing plan which clearly illustrates the key elements of the organizational structure proposed to accomplish the management, design, technical, construction, financial, and inspection services required. Key personnel within each area of required services shall be identified and past experience of each, as it relates to this project, shall be presented in resume format. One person may be designated for multiple services if qualified and capable of providing such services. Resumes for key personnel shall list all current project assignments (and the current status of these assignments, including anticipated dates of completion), and the percentage of each individual's time, which is being committed to this project during the scheduled design and construction phases. Design/Builder shall not re -assign andlor substitute any Key personnel on this project without the express written consent of the City. D. PROJECT QUALITY CONTROL Design/Budder shall provide their Quality Control Policies and Procedures, and a detailed Quality Control Program for this project assuring complete and accurate project design and construction. Individual responsible for Quality Control shall be named in the Program. E. PROJECT COST CONTROL Design/Builder shall provide details of prior Cost Control and Value Engineering experience, and proposed applications for this project. F. PROJECT SAFETY PROGRAM Design/Builder shall provide their Safety Policies and Procedures, and a detailed Safety Program for this project assuring compliance with all Safety Laws & Regulations. Individual responsible for Project Safety shall be named in the Program. G. TRENCH SAFETY ACT FORM This form is required to be filled out on all specific contracts for trench excavation in which such excavation will exceed a depth of 5 ft. If this does not apply to this project, Firm(s) shall sign the form and add a statement to that effect. Municipal Airport — Administration Building Page 10 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS H. DISADVANTAGED BUSINESS ENTERPRISES (DBE) Proposing Firms shall make a good faith effort to include Disadvantaged Business Enterprises in the proposed Work and Services. Although this is not a requirement for this project, the City of Sebastian has a goal of 10% participation by DBE firms on publicly funded projects. I. EXCLUSIONS & CLARIFICATIONS Any exclusions and/or deviations from the RFQ&P documents requirements shall be clearly identified and/or clarified in a separate section of the Technical Proposal. STEP II SUBMISSIONS Cont.) PART II FINANCIAL PROPOSAL: The intent of this project is to build an Administration Building and Police Evidence Compound designed and constructed by the Design/Build Firm. The Design/Build Firm shall submit a Financial Proposal to receive full compensation for all the architectural and engineering design, permitting, construction, inspection, and acceptance of the facilities as described in the Technical Proposal. The followine items must be submitted as part of the "STEP II" FINANCIAL PROPOSAL FOR THE PROJECT ON OR BEFORE THE SPECIFIED DUE DATE OR THE PROPOSAL WILL AUTOMATICALLY BE REJECTED 1. TOTAL PRICE FOR COMPLETION OF THE PROJECT: The price is to include the furnishing of all materials, equipment, tools, utilities, acquisition of all permits, approvals, authorizations, certificates, including applicable taxes, and all facilities and the performance of all labor and professional services/including design costs necessary or proper for the completion of the work. 2. PROPOSAL TENDER FORM The Financial Proposal shall use the form included in the Proposal package, and shall be submitted sealed with the other Proposal documents submittals and requirements detailed under PART II FINANCIAL PROPOSAL. Note: The successful Proposer shall provide a Schedule of Values showing a detailed and accurate breakdown of the Financial Proposal. 3. PROPOSAL GUARANTEE FOR 5% OF THE TOTAL PRICE All STEP H Financial Proposals shall be accompanied by either a proposal bond executed by a surety company meeting the qualifications satisfactory to the City for surety companies or by cash, money order, certified check, cashier's check, irrevocable letter of credit, treasurer's check or bank draft of any national or state bank (United States), in an amount equal to five percent (5%) of the total proposal price, payable to the City of Sebastian and conditioned upon the successful Firm(s) executing the Contract and providing the required Performance Municipal Airport — Administration Building Page 11 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS and Payment Bond and evidence of insurance within 15 calendar days after notification to award the Contract. A personal check or a company check of a Firm shall not be deemed to be a valid proposal guarantee. Non -conforming proposal guarantees shall be cause for immediate rejection of the proposal. Guarantee of the apparent successful Proposing Firm shall be forfeited to the City of Sebastian, not as a penalty, but as liquidated damages for the cost and expense incurred should said Firm(s) fail to provide the required Performance and Payment Bond or Certificate of Insurance or fail to comply with any other requirements set forth herein or fails to enter into or execute a contract agreement. Proposal Guarantees of the unsuccessful Firms will be returned after award of Contract. 4. NON -COLLUSION CLAUSE (Form FP -2) Proposing Firms shall include with proposal by the specified due date a statement addressing Wgh 5 below. 5. CHANGE ORDER STATEMENT: The Design and Construction of the Administration Building and Police Evidence Compound at the Sebastian Municipal Airport is a design/build project. The scope shall be very specific in critical areas and less defined in others. As aspect of the selection process will be consideration of the Proposing Firms' experience, both individually and combined. It is the intention of the City to select an experienced and qualified team that understands all of the requirements for a complete successful project. No change order shall be initiated by the successful Firm(s) for any matter which would result in an increase in either the contract time or the contract price unless the change is mandatory and is a direct consequence of a new or changed governmental regulatory requirement which occurred subsequent to completion of the Contract with the successful Firm(s). K. INTERPRETATIONS, INCONSISTENCIES, AND ADDENDA: No interpretation of the meaning of the RFQ&P Documents will be made orally to any Proposing Firm. Prospective funis must request such interpretations in writing from the Buyer, (Jesus M. Vieiro, 1225 Main Street, Sebastian, Florida, 32958;,_ jvieiro(acitvofsebastian. org) L. ADDENDA TO THE PROPOSAL: The City reserves the right to amend this RFQ&P or request additional clarifying information from any or all Proposing Firms prior to determination of award. Any change to this document will be brought to the attention of all prospective proposing firms; only written Addenda will be binding. M. CLARIFICATION (Presentation): The Evaluation Committee reserves the right to ask questions for clarification of any or all Proposing Firms. As part of this process, the firm(s) shall have officials present including the project manager. The Firm(s) should be prepared to present an overall briefing regarding the manner in which all contractual obligations will be accomplished. Municipal Airport —Administration Building Page 12 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS N. ACCEPTANCE OR REJECTION OF QUALIFICATIONS/PROPOSAL: The City reserves the right to reject any and all proposals. All proposals are subject to review and evaluation. The City reserves the right to make changes to the Proposal during contract negotiations. In addition to causes described in other sections of this document and parts of this RFP&P, any of the following causes but not limited thereto, may be considered as sufficient for the City's disqualification of a Proposer and/or the rejection of his Proposal: 1. Submission of more than one Proposal for the same work by an individual, firm, partnership or corporation under the same or different names. 2. Evidence or knowledge of collusion among Proposers or previous participation in collusive activities. 3. Failure to furnish all Qualification or Proposal submittals. 4. Evidence or knowledge of questionable competency and/or responsibility of a Proposer. 0. PROPOSAL WITHDRAWAL: Shortlisted Proposing Firms may not withdraw their step H submittals unless a written request is received prior to the Proposal opening date and time. P. CONTRACT The design/build contract and all of the terms and conditions therein, shall be subject to approval of the City of Sebastian. The City reserves the right to add/modify such terms and conditions as it deems in its best interests. Shortlisted Proposing Firms are advised to take into account these terms and conditions in formulating their proposal, it being understood that the actual terms and conditions will be presented by the City at the time of contractual negotiation. A standard design/ build construction contract is provided and attached herewith (Attachment "A"). Q. INSURANCE REQUIREMENTS: The Design/Build Firm(s) agree to procure and carry insurance, of the types and subject to the limits as set forth below and maintain said insurance during the life of the agreement or for such duration as is otherwise specified hereinafter: (a) Workers' Compensation - Design/Build Firm(s) shall purchase workers' compensation insurance as required by law. Workers' Compensation Insurance shall apply for all employees of the Awarded Proposing Firm(s) and their Consultant(s) in compliance with the "Workers Compensation Law" of the State of Florida and all applicable Federal laws. In addition, the policy(s) must include: 1. Employers' Liability with minimum limit of one million dollars ($1,000,000.00) each accident, injury and/or disease. Municipal Airport — Administration Building Page 13 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS (b) Commercial General Liability - Design/Build Firm(s) shall purchase Commercial General Liability insurance with a combined single limit of at least $5,000,000 per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive Commercial Liability Policy, without restrictive endorsements, as filed by the Insurance Services Office and must include: 1. Premises and/or Operations. 2. Independent Contractors. 3. Products and/or Completed Operations. Design Firm shall maintain in force until at least three years after completion of all services required under the Contract, coverage for Products and Completed Operations. 4. Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or indemnification agreement. 5. Explosion, Collapse and Underground Coverages. 6. Broad Form Property Damage 7. Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. (c) Commercial Auto Liability - Design/Budd Firm(s) shall purchase and maintain Commercial Auto Liability insurance with a combined single limit of at least $1,000,000.00 for Bodily Injury Liability and Property Damage Liability during the life of the Agreement. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office and must include: 1. Owned Vehicles. 2. Hired and Non -Owned Vehicles. (d) Professional Liability — Architect/Engineer Firm shall purchase and maintain Professional Liability insurance coverage in the amount of $1,000,000 during the life of the Agreement. In addition, coverage shall be maintained for a period of three (3 ) years following the completion and acceptance of all services performed under this Agreement. In the event that the Architect/Engineer fails to secure and maintain such coverage, the Architect/Engineer shall be deemed the insurer of such Professional Liability insurance and shall be responsible for all damages suffered by the City as a Municipal Airport — Administration Building Page 14 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS result thereof, including attorney's fees and costs. Certificate of Insurance shall reference deductible, when applicable, which shall not exceed $ 50,000. Further, Design/Build Firm(s) shall maintain such insurance as is reasonably required to satisfy its obligations under the Contract for the Work paid for by the City but not yet accepted. The insurance company selected shall be A+ or better per the Best's Key Rating Guide. The Design/Build Firm(s), Architect/Engineer Firm(s) and the insurance company(s) shall agree to furnish the City thirty (30) days written notice of their intent to cancel or terminate said insurance. It is the full responsibility of the contractor to insure that all sub -contractors have full insurance coverage as stated above. The Design/Build Firm(s) shall not commence the Work under this contract until he has obtained all the insurance required under the contract and certificates of such insurance have been submitted to the City, nor shall the Design/Build Firm(s) allow any subcontractor to commence work on his subcontract until all insurance required has been so obtained and approved by the City. The Design/Build Firm(s) shall carry and maintain until acceptance of the Work, insurance as specified herein and in such form as shall protect him and any subcontractor performing work under this Contract, or the City, from all claims and liability for damages for bodily injury, including accidental death, under this Contract, whether by himself or by any subcontractor or by any one directly or indirectly employed by either of them. The Design/Build and/or Architect/Engineer Firm(s) shall furnish to the City certificates of insurance in duplicate and/or endorsements showing proof of insurance, referring specifically to the Contract, naming the City as additional insured party and the types of policies provided, prior to the start of any service and/or construction as provided in the Agreement. If the initial insurance expires prior to the completion of the work, renewal Certificates of Insurance shall be fiunished thirty (30) days prior to the date of their expiration. R. PAYMENT AND PERFORMANCE BONDS A Payment and Performance Bond equal to one hundred percent (100%) of the Agreement price shall be required on this project, and shall be provided by the successful Proposing Firm(s) at the stipulated time of the execution of the agreement, failure to do so shall cause said Proposing Firm(s) to be in default and forfeit his Proposal Guarantee in its entirety. The bond(s) shall be provided by a surety company authorized to do business in the State of Florida, and approved by the City. In lieu of a bond(s) the contractor may famish as security in favor of the City, a certified check, a cashiers check or an irrevocable letter of credit. The check or letter of credit shall be drawn on or issued by a bank authorized to do business in the State of Florida. The form of the check or letter of credit must be approved by the City. Municipal Airport — Administration Building Page 15 S. CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS Attorneys -in -fact who sign Bonds must file with each bond a certified and effective dated copy of their Power—of-Attorney. Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended), and be authorized to transact business in the State of Florida. EVALUATION CRITERIA "STEP I" PROPOSING FIRM QUALIFICATIONS: The Evaluation Committee shall review and score the Proposing Firm(s) Qualifications based on the following criteria: SHORTLIST EVALUATION CRITERIA Scorin Ig tems 1. Letter of interest a) Introduction b) 1. Firm's relevant project experience b) 2. Firm's proposed team relevant experience c) Letters of Evaluation/Recommendation d) Firm(s) ability and capacity 2. Local Preference TOTAL Maximum Score 5 12 12 6 5 5 45 Proposing Firms are hereby advised that the best that they can demonstrate in their submittal their Project Design/Build experience and the Proposed Key Personnel Design/Build experience, the more closely related to this project, the higher they may score. Evaluation Committee will be directed to score each project (max. 3 projects) submitted as follows: Project Experience Score Design/Budd Administration Buildings 4.0 points each Design/Build other Projects 3.0 points each Design only or Build only other Airport projects 2.0 points each Design only or Build only other projects 1.0 points each Where a submittal provides project information for two firms (Architect/Engineer and Builder/Contractor), the two -firm team experience will be evaluated together. Municipal Airport — Administration Building Page 16 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS "STEP II" EVALUATION OF TECHNICAL PROPOSALS: The Evaluation Committee shall review and score the Proposing Firm(s) TECBMCAL PROPOSAL based on the criteria detailed on the Technical Proposal Form (pages TE -1 through TE -8 attached) Criteria Points 1. Technical Design Criteria Package 330 2. Management Criteria 110 3. Project Schedule 100 540 Note: Technical Proposal Score may be higher than 540 if bonus points are awarded. "STEP II" EVALUATION OF FINANCIAL PROPOSALS: Each Firm's Financial Proposal shall be evaluated considering the merits, and consequently the score, of its own Technical Proposal. This evaluation shall be done as follows: Max. Possible Tech. Proposal Score/(divided by) Firm's Technical Proposal Score X(times)Firm's Financial Price Proposal Amount=(equals) Evaluated Proposal Price Award recommendation shall be on the basis of: Lowest Evaluated Proposal Price provided that the Proposing Firm is both responsive and responsible. Theoretical Example (scores and $ amounts shown below are unrelated to this project): Maximum Possible Technical Proposal Score (MPTPS): 1000 points Proposing Firm A Technical Proposal Score (PFTPS): 925 points Proposing Firm A Financial Price Proposal Amount (PFFPPA): $ 424,738.00 (MPTPS)/(PFTPS) X (PFFPPA) = Evaluated Proposal Price (1000)/(925) X ($ 424,738.00) = $ 4599,176.62 is the Evaluated Proposal Price for Firm A T. LICENSING, CERTIFICATION, AND/OR REGISTRATION Contractors must show their current occupational license, as well as any licenses required by Chapter 489, F.S., Section 62C-20 (F.A.C.), and/or by the US EPA, FL DEP or the FL Department of Agriculture and Community Affairs. All licenses shall be up to date. Municipal Airport — Administration Building Page 17 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS Contractors must show their current Contractors license. Prior to start of work, if the Contractor is a State Certified General Contractor, the Contractor must be registered with the City of Sebastian; if the Contractor is a State Registered General Contractor, then the Bidder must hold a Competency Card with the City. In any event, the Contractor shall contact the Administrative Assistant at the Building Department 772-589-5518 and insure compliance with all City ordinances, rules and regulations, including Building Permits if required. Lack of knowledge by the Bidder shall in no way be a cause for relief from responsibility. Failure to comply with the above may result in the rejection of the Bid. Two (2) copies of any license, or certification as required shall be submitted with the qualification, and proposal documents. A certificate or letter showing compliance with the City's Contract Licensing requirements must be obtained from the City's Building Department, and is required on this project prior to execution of a contract, and shall be submitted to the Purchasing & Contract Administrator with any payment/performance bonds which may be required. In essence, this authorizes you to perform work in the City of Sebastian. Any Sub -Contractors) must also be certified. PERMIT FEES: The Municipal Airport shall pay the building permit fees payable to the City by virtue of this project. Permits and fees which may be required by the State of Florida, other State agencies or by other local governmental entities shall be included in the Financial Price Proposal. U. SALES TAX Although the City of Sebastian is exempt from Federal and State Sales and Use taxes, Contractors or Vendors doing business with the City are not exempted from paying said taxes to their supplier for goods or services purchased to fulfill the contractual obligations with the City, nor shall any Contractor or Vendor be authorized to use the City's Tax Exemption Number in securing such materials. V. CONFLICT OF INTEREST Contract Award is subject to provisions of State Statutes and City Ordinances. All Bidders must disclose with their bid the name of any officer, director, or agent who is also an employee of the City of Sebastian; further, all Bidders must disclose the name of any City employee who owns, directly or indirectly, an interest of ten percent (10%) or more in the Bidder's firm or any of its branches. Municipal Airport — Administration Building Page 18 CITY OF SEBASTIAN INSTRUCTIONS TO PROPOSERS Should the successful Bidder permanently or temporarily hire any City employee who is, or has been, directly involved with the Bidder prior to or during performance of the resulting contract, the Agreement shall be subject to immediate termination by the City. W. LIQUIDATED DAMAGES The City shall be entitled to liquidated damages in the amount of two hundred fifty Dollars ($250.00) per day for every day that the Contractor is late in completing the work as stipulated in the agreement, and Proposal Documents. Said damages shall be deducted by the City from monies due Contractor. X. AVAILABILITY OF FUNDS The obligations of the City of Sebastian under this award are subject to the availability of funds lawfully appropriated for its purpose by the City Council of the City of Sebastian. Y. DISCRIMINATION The Bidder/Contractor shall not practice or condone personnel or supplier discrimination of any nature whatsoever, in any manner proscribed by Federal or State of Florida laws and regulations. Z. LIST OF SUB -CONTRACTORS A list of Sub -Contractors is required and must be submitted subsequent to Proposal submittal, but prior to execution of Contract. AA. REQUIRED SUBMITTALS PRIOR TO PURCHASE ORDER/NOTICE TO PROCEED The following documents must be provided prior to issuance of the Purchase Order/Notice to Proceed: 1. EXECUTED (FINAL) CONTRACT 2. PERFORMANCE AND PAYMENT BONDS 3. CERTIFICATES) OF INSURANCE 4. LIST OF SUB -CONTRACTORS Municipal Airport — Administration Building Page 19 QUALIFICATIONS SUBMITTAL FORMS PUBLIC ENTITY CRIMES Any person submitting a quote, bid, or proposal in response to this invitation or a contract, must execute the enclosed form PUR. 7069, sworn statement under section 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CR BES, including proper check(s), in the space(s) provided, and enclose it with his quote, bid, or proposal. If you are submitting a quote, bid or proposal on behalf of dealers or suppliers who will ship commodities and receive payment from the resulting contract, it is your responsibility to see that copy(ies) of the form are executed by them and are included with your quote, bid, or proposal. Corrections to the form will not be allowed after the quote, bid, or proposal opening time and date. Failure to complete this form in every detail and submit it with your quote, bid, or proposal may result in immediate disqualification of your bid or proposal. The 1989 Florida Legislature passed Senate Bill 458 creating Sections 287.132 - 133, Florida Statutes, effective July 1, 1989. Section 287.132(3)(d), Florida Statutes, requires the Florida Department of General Services to maintain and make available to other political entities a "convicted vendor" list consisting of persons and affiliates who are disqualified from public contracting and purchasing process because they have been found guilty of a public entity crime. A public entity crime is described by Section 287.133, Florida Statutes, as a violation of any State or Federal law by a person with respect to and directly related to the transaction of business with any public entity in Florida or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or with an agency or political subdivision and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. By law no public entity shall accept any bid from, award any contract to, or transact any business in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two with any person or affiliate on the convicted vendor list for a period of 36 months from the date that person or affiliate was placed on the convicted vendor list unless that person or affiliate has been removed from the list pursuant to Section 287.133(3)(f), Florida Statutes. Therefore, effective October 1, 1990, prior to entering into a contract (formal contract or purchase order) in excess of the threshold amount for category two, to provide goods or services to THE CM OF SEBASTIAN, a person shall file a sworn statement with the contracting officer or Purchasing Director, as applicable. The attached statement or affidavit will be the form to be utilized and must be properly signed in the presence of a notary public or other officer authorized to administer oaths and properly executed. THE INCLUSION OF THE SWORN STATEMENT OR AFFIDAVIT SHALL BE SUBA TTED CONCURRENTLY WITH YOUR QUALIFICATIONS DOCUMENTS. NON-INCLUSION OF THIS DOCUMENT MAY NECESSITATE REJECTION OF YO_URQUALIFICATIONS/PROPOSAL. Airport Administration Building QF -1 Qualification Forms SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIlb4ES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to THE CITY OF SEBASTIAN with the Qualifications Documents for the following project: DESIGN and CONSTRUCTION OF ADMINISTRATION BUILDING at the MUNICIPAL AIRPORT 2. This sworn statement is submitted by business address is Federal Employer Identification (FEIN) is ., whose and (if applicable) its 3. My name is (please print name of individual signing) and my relationship to the entity named above is 4. I understand that a "public entity crime" as defined in Paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. b. I understand that an "affiliate" as defined in Paragraph 287.13 3 (1)(a), Florida Statutes, means: (1) A predecessor or successor of a person convicted of a public entity crime; or (2) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a Airport Administration Building QF -2 Qualification Fonns person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies.) Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND (Please indicate which additional statement applies.) There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.) The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.) The person or affiliate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Department of General Services.) (Signature) Date: Airport Administration Building QF -3 Qualification Forms STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this day of 2002 by , (title) on behalf of He/she is personally known to me or has produced as identification and did ( ) did not ( ) take an oath. (Notary Signature) Name: My Commission Expires: Commission Number: Airport Administration Building QF -4 Qualification Forms DRUG-FREE WORKPLACE FORM The undersigned Contractor, in accordance with Florida Statute 287.087 hereby certifies that does: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services a copy of the statement specified in Paragraph 1. 4. In the statement specified in Paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Paragraph 1 through 5. As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements. Date: Proposing Firm Airport Administration Building QF -5 Qualification Forms CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY. AND VOLUNTARY EXCLUSION In accordance with Executive Order 1254% Debarment and Suspension (40 CFR 32), the Design/Build Firm(s) agree(s) and certify that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and that the Design/Build Firm(s) shall not knowingly enter into any lower tier contract, or other covered transaction, with a person who is similarly debarred or suspended from participating in this covered transaction without prior written approval of the City. The Design/Build Firm(s) further agree(s) by submitting this proposal that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts executed to support the work for this Agreement. NAME OF FIRM: BY: TITLE: DATE: Submit a separate form for co -venture firm(s) Airport Administration Building QF -6 Qualification Forms EQUAL OPPORTUNITY REPORT STATEMENT AS REQUIRED BY 41 CFR. 60-1.7(b) (THIS STATEMENT IS PART OF THE QUALIFICATION SUBMITTALS) The Proposing Firm(s) shall complete the following statement by checking the appropriate blanks. Failure to complete these blanks may be grounds for rejection of Qualification Package/Proposal: 1. The Proposing Firm(s) has (have) has not (have not) developed and has on file at each establishment affirmative action programs pursuant to 41 CFR 60-1.40 and 41 CFR 60-2. 2. The Proposing Firm(s) has (have) has not (have not) participated in any previous contract or subcontract subject to the equal opportunity clause prescribed by Executive Order 11246, as amended. 3. The Proposing Firm(s) has (have) has not (have not) filed with the Joint Reporting Committee the annual compliance report on Standard Form 100 (EEO -1 Report). 4. The Proposing Firm(s) does (do) does not (do not) employ fifty (50) or more employees. NAME OF FIRM: BY: TITLE: DATE: Submit a separate form for co -venture firm(s) Airport Administration Building QF -7 Qualification Forms TECHNICAL PROPOSAL SUBMITTAL FORMS PROPOSAL FORM NOTICE ATTACH THESE FORMS TO THE FRONT OF THE TECHNICAL PROPOSAL WARNING: Failure to furnish all requested data will be cause for considering Proposer non- responsive and may render this Proposal invalid on that basis. PROPOSAL FOR: DESIGN AND CONSTRUCTION OF ADMINISTRATION BUILDING AND POLICE EVIDENCE COMPOUND AT THE SEBASTIAN MUNICIPAL AIRPORT SUBMITTED TO: CITY OF SEBASTIAN 1225 MAIN STREET SEBASTIAN, FLORIDA 32958 SUBMITTED BY: Proposer's Name Address City, State and Zip Code The undersigned, hereinafter called Proposer, in compliance with the "Request for Qualifications and Proposals," accepting all of the teens and conditions of the "Instructions to Proposers", and all other RFQ&P package documents in their entirety, including without limitation those dealing with the disposition of Proposal Security; proposes and agrees, if awarded the Contract, to enter into an Agreement with the City in the form of Agreement included in the Contract Documents, to furnish all materials, equipment, machinery, tools, apparatus, means of transportation and labor necessary to complete all the work and services to be performed under this Agreement within the Contract Schedule indicated in this Proposal, in full and complete accordance with the shown, noted, described and intended requirements of the Contract Documents, to the full and entire satisfaction of the City, for the amounts contained in the Financial Proposal. 2. This Proposal will remain valid for 90 days after the day of Proposal opening. If awarded the Contract, Proposer will sign the Agreement and furnish to the City the required Payment and Performance Bonds, as well as the appropriate insurance certificate(s) and any other documents required by the Contract Documents within 15 days after the date of Notice of Award issued by the City. 3. In submitting this Proposal, Proposer represents that: (a) Proposer has become thoroughly familiar with the terms and conditions of the proposed Contract Documents accepting the same as sufficient to indicate and convey understanding of all the Airport Administration Building PF -1 conditions and requirements under the Contract which will be executed for the Work and Services. (b) Proposer has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress, or performance of the Work and has made such independent investigations as Proposer deems necessary. (c) This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or sham Proposal; Proposer has not solicited or induced any person, firm or corporation to refrain from Proposing; and Proposer has not sought by collusion to obtain for himself any advantage over any other Proposer or over the City. (d) No official, employee or agent of the City is interested directly or indirectly in the Proposal or in any portion of the Proposal nor in the Contracts or any part of the Contract which may be awarded to the undersigned on the basis of this Proposal. (e) It is a condition of this Proposal and any subsequent contract entered into pursuant to this Proposal, and it shall be made a condition of each subcontract entered into pursuant to the prime contract that the Proposer and any Subcontractor shall not require any laborer or mechanic employed in performance of the contract to work in surroundings or under working conditions which are unsatisfactory, hazardous, or dangerous to his health or safety, a determined under Construction Safety and Health Standards, Title 29, CFR, Part 1518 36FR7340, promulgated by the U.S. Secretary of Labor, in accordance with Section 107 of the Contract Work Hours and Safety Standards Act, 82, Stat. 96; that it is a further condition of this Proposal that he shall be solely responsible for the enforcement of such Construction and Health Standards, and that he definitely understands that the OWNER and their authorized representatives will not assume any liability resulting from his failure to police and enforce all such standards. (f) The description under each Proposal item, being briefly stated, implies, although it does not mention, all incidentals and that the prices stated are intended to cover all such services, work, materials and incidentals as constitute Proposer's obligations as described in the Proposal Documents and Specifications, and any details not specifically mentioned, but evidently included in the Contract shall be compensated for in the item which most logically includes it. 4. Contract Time: Proposer agrees that: (a) The Work and all Services required will be performed in accordance with the sequence and staging plan specified in the Proposer's Technical Proposal and will be Completed to the City's satisfaction within the Proposed Time: (b) Proposer will commence work with an adequate force and equipment at the time stated in the Notice to Proceed, and complete all work in the number of days stipulated in the Proposal. 5. Financial Proposal: The attached sealed Financial Proposal is the Proposer's full and final cost for the design and construction of the facility as proposed including all applicable taxes and fees. Airport Administration Building PF -2 6. Execution of Contract: Proposer agrees that In case of failure on his part to execute the said Contract or to furnish the required Bonds or insurance certificate(s) and other information required by the City within 15 days after the date of the `Notice of Award" issued by the City or a reasonable amount of time as determined by the City, the check or Proposal bond accompanying his Financial Proposal, and the money payable thereon, shall be paid to the City as liquidated damages for such failure; otherwise the Proposal Bond or check accompanying this Proposal shall be returned to the undersigned. 7. Proposal Documentation: The following documents are attached hereto and shall be made a part of the Proposal (a) This Proposal Form (completed pages PF -1 through PF4) (b) Proposer's Detailed Technical Proposal (c) Trench Safety Act Form ( PF -5) 8. Name and business address (mailing and street) of Proposer to which all formal Notices shall be sent: 9. The terms used in this Proposal which are defined in the Contract Conditions included as a part of the Contract Documents have the meanings assigned to them therein. 10. Proposer hereby acknowledges receipt of the following addenda: Addendum No. Dated Airport Administration Building PF -3 11. The Proposer shall state on the line below, if a corporation, the name of state in which incorporated and the date of said corporation. 12. Proposal Executed: SEAL) State Date of Incorporation Signed this day of , 20 Proposer By: (Signature of individual, partner or Officer signing the Proposal) General Contractor Number NOTE: If Proposer is a Corporation, Secretary should attest seal. (Seal is required if Proposer is a Corporation.) If Proposer is a Partnership, all partners shall execute Proposal (add spaces as required). Airport Administration Building PF -4 FLORIDA TRENCH SAFETY ACT CERTIFICATION AND DISCLOSURE STATEMENT The undersigned acknowledges the requirements of the Florida Trench Safety Act., F.S., (Section 553.60 et. seq. Florida statutes), and hereby commits the Bidder to the following in the performance of the work in the event that the subject contract is awarded to and executed by said Bidder. 1. The Bidder further acknowledges that the Florida Trench Safety Act, (the Act) establishes the Federal excavation safety standards set forth at 29 CFR Part 1926, Subpart P as the Interim State Standard until such time as the State of Florida, through its Department of Labor and Employment Security, or any successor agency, adopts, updates or revises said interim standard. This State of Florida standard may by supplemented by special shoring requirements established by the State of Florida or any of its political subdivisions. 2. The Bidder, as Contractor, shall comply with all applicable excavation/trench safety standards. 3. The Contractor shall consider the geotechnical data available from the City,if anv the Contractor's own sources, and all other relevant information in providing the trench safety system to be employed on the subject Project. The Contractor acknowledges sole responsibility for the selection of the data on which he relies in providing the safety system, as well as for the system itself. 4. The amounts that the Bidder has set forth for pipe installation includes the following excavation / trench safety measures and the linear feet of trench excavated under each safety measure. These units, costs, and unit prices shall be disclosed solely for the purpose of compliance with procedural requirements of the Act. No adjustment to the Contract time or price shall be made for any difference in the actual number of linear feet of trench excavation, except as may be otherwise provided in the Contract Documents. Trench Safety Units of Measure Quantity Unit Cost Extended Cost Measure (Description) (LF, SF) b. re e. AirportAdministration Building PF -5 FINANCIAL PROPOSAL SUBMITTAL FORMS FINANCIAL PROPOSAL DESIGN AND CONSTRUCTION OF ADMINISTRATION BUILDING AND POLICE EVIDENCE COMPOUND COMPLETE AND SUBMIT IN SEPARATE SEALED ENVELOPE PROPOSING FIRM: ADDRESS: AUTHORIZED SIGNATURE: PRINT NAME: TITLE: DATE: The Proposed Price Amount stated below is the Proposer's full and final cost for the design and construction of the facility as proposed including all applicable taxes and fees. TOTAL PROPOSED PRICE AMOUNT IN WORDS: Total Proposal Price Amount $ »»»»»»»»»»»»> FAILURE TO SUBMIT WITH SEALED FINANCi L PROPOSAL THE PROPOSAL GUARANTEE IN THE AMOUNT OF S% OF THE FINANCIAL PROPOSAL PRICEAMOUNT WILL RESULT ON REJECTION OF YOUR PROPOSAL 1. Proposal price shall remain firm for 90 days or until execution of the Contract. 2. Proposal Guarantees of unsuccessful Proposers shall be returned uncashed upon execution of the Contract with the successful Proposer. Airport Administration Building FP -1 FORM OF NONCOLLUSION AFFIDAVIT (This Affidavit is Part of Bid) STATE OF ) ) SS. COUNTY OF ) being first duly sworn, deposes and says that he is (Sole owner, a partner, president, secretary, etc.) of the party making the foregoing Financial Price Proposal or Bid that such Price Proposal or Bid is genuine and not collusive or sham; that said Proposing Firm or Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Proposing Firm or Bidder or person, to put in a sham Price proposal or Bid, or that such other person shall refrain from proposing or bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the Proposed or Bid Price of affiant or any other Proposer or Bidder, or to fix any overhead, profit or cost element of said Proposed or Bid Price, or of that of any other Proposer or Bidder, or to secure any advantage against OWNER any person interested in the proposed Contract; and that all statements in said Proposal or Bid are true; and further, that such Proposer or Bidder has not, directly or indirectly submitted this BID, or the contents thereof, or divulged information or date relative thereto to any association or to any member or agent thereof. (Proposer or Bidder) Sworn to and subscribed before me this day of 7200. Notary Public in and for County My Commission expires (SEAL) Airport Administration Building FP- 2 200_ SECTION QE- QUALIFICATIONS EVALUATION FORM Section QE QUALIFICATIONS EVALUATION FORM DESIGN AND CONSTRUCTION OF AIRPORT ADMINISTRATION BUILDING AND POLICE EVIDENCE COMPOUND Proposer: Evaluated by: 1. PROPOSER'S LETTER OF INTEREST A. INTRODUCTION of FIRM (5 points) B. SPECIFIC PROJECT EXPERIENCE (max 12 points) rev 3/13/2003 points points Recently completed projects (completed no more than five years ago) that demonstrate the Proposing Firm or Contractor/Builder or Design Professional specific experience relevant to the proposed project. (Up to 4 points each —12 points max) Project Name Location Budget Year Completed a. b. C. C. PROPOSED TEAM MEMBERS PROJECT EXPERIENCE (max 12 points) points 1) DESIGN TEAM MANAGER RELATED PROJECT EXPERIENCE ( 4 points) Project Name Location Budget Year Completed a. b. C. 2) CONSTRUCTION MANAGER/SUP. RELATED PROJECT EXPERIENCE (4points) Project Name Location Budget Year Completed a. b. C. Municipal Airport -Administration Building QE -1 SECTION QE- QUALIFICATIONS EVALUATION FORM 3) PROJECT MANAGER RELATED EXPERIENCE rev 3/13/2003 ( 4 noints) Project Name Location Bud et Year Completed a. b. C. D. LETTERS OF EVALUATION/RECON vIENDATION (max 6 points) points Client references relevant to the Proposer's specific experience. ( 2 Points each — 6 points mag) Project Name Client Name Eval/ Recom Contact a. b. C. E. PROPOSING FIRM(S) ABILITY & CAPACITY ( 5 points) points F. PROPOSING F RM(S) PROOF OF BONDING CAPACITY: YES _ NO 2. LOCAL PREFERENCE: points >200 200-150 mi 150 -100 mi 99- 50 mi < 50 mi 1 2 3 4 5 3. DRUG-FREE WORKPLACE FORM: YES NO 4. PUBLIC ENTITY CR AES FORM: YES NO 5. DEBARMENT CERTIFICATION: YES NO 6. LICENSES & REGISTRATIONS a. General Contractor's License attached? YES _ NO _ b. State of Fl. Certification/Registration attached YES _ NO C. Architect/Engineer Registration attached YES _ NO d. State of Fl. Professional License YES NO 7. PROOF OF INSURANCE: YES NO 8. EQUAL OPPORTUNITY STATEMENT: YES NO TOTAL QUALIFICATIONS EVALUATION SCORE (45 points max) pts Municipal AirportAdministration Building QE -2 SECTION QE- QUALIFICA'T'IONS EVALUATION FORM rev 3/13/2003 CRITERIA FOR SCORING PROPOSING FIRM'S EXPERIENCE ON PROJECTS OF SEW LAR OR GREATER SCOPE AND SIZE TO THE ONE UNDER CONSIDERATION Proiect Experience Score Design/Build Administration Buildings 4.0 points each Design/Build other Projects 3.0 points each Design ONLY or Build ONLY Administration Buildings 2.0 points each Design ONLY or Build ONLY other Projects 1.0 point each Where a submittal provides project information for two firms (Architect/Engineer and Builder/Contractor), the two -firm team experience will be evaluated together as a single unit. General Remarks and Observations concerning this Qualifications Submittal: Signature: Municipal Airport -Administration Building QE -3 Date: SECTION TE - TECHNICAL EVALUATION FORM Section TE TECHNICAL PROPOSAL EVALUATION FORM DESIGN AND CONSTRUCTION OF ADMINISTRATION BUILDING AND POLICE EVIDENCE COMPOUND Proposer: Evaluated by: A. TECHNICAL CRITERIA - 330 Points Total rev 3/31/2003 Evaluation items as addressed in proposal narrative, concept drawings and other documentation 1. Proposed Site Plan (40 points) Conceptual Site Plan/Narrative (8 points): Yes: No: points Issues Identified and Addressed: (32 points max) Grading/Drainage; Access Roads/Parldng; Landscaping/Irrigation; Fencing (8 points max per issue) --------------------I-------------------I-------------------I points 0 fair 4 good 6 excellent 8 Supporting comments: 2. Proposed Structural Plan (40 points) Conceptual Structural Plan/Narrative (10 points): Yes: No: pts. Issues Identified and Addressed: (30 points max) --------------------I-------------------I-------------------pts 0 fair 10 good 20 excellent 30 Supporting comments: Administration Building TE -1 Sebastian Municipal Airport SECTION TE - TECEMCAL EVALUATION FORM 3. Proposed Exterior Wall/Finishes Plan (50 points) Exterior Wall Plan/Narrative (10 points): Yes: No: Exterior Appearance/Aesthetics (10 points): Issues Identified and Addressed: (30 points max) -------------------- I ------------------- I-------------------� 0 fair 10 good 20 excellent 30 Supporting comments: 4. Proposed HVAC Plan (40 points) Conceptual HVAC Plan/Narrative (10 points): Yes: Issues Identified and Addressed: (30 points max) --------------------I-------------------I-------------------I 0 fair 10 good 20 excellent 30 Supporting comments: 5. Proposed Electrical System Plan (40 points) Conceptual Electrical System Plan/Narrative (10 points): Yes: _ Issues Identified and Addressed: (30 points max) -------------------- I ------------------- I-------------------� 0 fair 10 good 20 excellent 30 Supporting comments: No: No: rev 3131/2003 pts Administration Building TE -2 Sebastian Municipal Airport pts. pts. pts pts Pts pts SECTION TE - TECHNICAL EVALUATION FORM 6. Proposed Plumbing System Plan (40 points) Conceptual Plumbing System Plan/Narrative (10 points): Yes: Issues Identified and Addressed: (30 points max) --------------------I-------------------I-------------------I 0 fair 10 good 20 excellent 30 Supporting comments: No: 7. Proposed Communications & Other Equipment Plan (40 points) Communications & Other Equipment Plan/Narrative (10 points): Yes: Issues Identified and Addressed: (30 points max) -------------------I-------------------I-------------------I 0 fair 10 good 20 excellent 30 Supporting comments: 8. Police Evidence Building Plan (40 points) Police Evidence Building Plan/Narrative (10 points): Issues Identified and Addressed: (30 points max) -------------------I-------------------I-------------------I 0 fair 10 good 20 excellent 30 Supporting comments: rev 313112003 No: Yes: No: Administration Building TE -3 Sebastian Municipal Airport Pts Pts Pts Pts SECTION TE - TECHNICAL EVALUATION FORM rev 3/31/2003 TOTAL TECHNICAL CRITERIA 1. Site Plan (40 points max) pts 2. Structural Plan (40 points max) pts 3. Exterior Wall Plan (50 points max) pts 4. HVAC Plan (40 points max) pts 5. Electrical Plan (40 points max) pts 6. Plumbing Plan (40 points max) pts 7. Communications & Other Equipment Plan (40 points max) pts 8. Police Evidence Building ( 40 points max) pts TOTAL TECHNICAL SCORE (330 points max) pts Administration Building TE -4 Sebastian Municipal Airport SECTION TE - TECHNICAL EVALUATION FORM rev 3/31/2003 B. MANAGEMENT CRITERIA -110 Points Total Evaluation items as addressed in proposal narrative and other documentation 1. Location of Proposer/Proposal Team (18 points max) Proximity of Design Consultant to site (7 points max): > 150 mi 150-100 mi 99- 50 mi < 50 mi -------------------- I -------------------- I ------------------- I points 0 2 4 6 Proximity of Builder to site (7 points max) > 150 mi 150 -100 mi 99- 50 mi < 50 mi ---- ---------------- I -------------------- I ------------------- I points 0 2 4 6 Proximity of Design Consultant to Builder (6 points max) > 150 mi 150 -100 mi 99- 50 mi < 50 mi -------------------- I -------------------- I ------------------- ) points 0 2 4 6 Supporting comments: 2. Proposer's Organization and Key Personnel (40 points max) Proposing Firm organization chart (5 points max) points Proposed Project Management personnel relevant experiencetresumes (10 points max) points Proposed Project Design personnel relevant experiencetresumes (10 points max) points Proposed Project Construction personnel relevant experiencetresumes (10 points max) points Time commitment of key personnel to this project (5 points max) Supporting comments: 3. Proposer's Management Programs (40 points max) Project Cost Control (5 points max) Value Engineering Plan and Experience (5 points max) Administration Building TE -5 Sebastian Municipal Airport points pomts pomts SECTION TE - TECHNICAL EVALUATION FORM rev 313112003 Scheduling experience and history on similar projects (5 points max) points SDBE Participation Plan (5 points max) points Local Business Participation Plan (10 points max) points Veteran's Participation Plan (5 points max) points Project safety plan (5 points max) points Supporting comments: 4. Proposer's Quality Assurance Program (12 points max) Quality Control/Quality Assurance plan for design activities (6 points max) points Quality Control/Quality Assurance plan for construction activities (6 points max) points Supporting comments: TOTAL MANAGEMENT CRITERIA 1. Location of Proposer/Proposal Team (18 points max) points 2. Proposer's Organization and Key Personnel (40 points max) points 3 Proposer's Management Programs (40 points max) points 4. Proposer's Quality Assurance Program (12 points max) points TOTAL MANAGEMENT SCORE (110 points max) points Administration Building TE -6 Sebastian Municipal Airport SECTION TE - TECEMCAL EVALUATION FORM rev 313112003 C. PROJECT SCHEDULE -100 Points Total 1. Design Consultant's Design Schedule (30 points mag) Ability to meet schedule (resources, manpower) (10 points max) points Demonstrated schedule adherence on similar projects (10 points max) points Time commitment of key personnel (10 points max) points Supporting comments: 2. Builder's Construction Schedule (50 points) Ability to meet schedule (resources, manpower, equipment) (5 points max) points Demonstrated schedule adherence on similar projects (10 points max) points Demonstrated subcontractors schedule adherence on similar projects (10 points max) points Time commitment of key personnel (5 points max) points Coordination of design and construction activities (5 points max) points Identification of long lead time items (5 points max) points Scheduled allowance for permitting activities (5 points max) points Scheduled allowance for submittals and review activities (5 points max) points Supporting comments: 3. Proposer's Total Schedule (20 points) Note: Schedule shall reflect all investigations, surveys, design, permitting, preparation of construction documents, reviews, construction, inspections, testing, preparation of record Administration Building TE -7 Sebastian Municipal Airport SECTION TE - TECHNICAL EVALUATION FORM rev 411612003 drawings and other documents, and all other required activities from Notice To Proceed to Certificate of Occupancy. 2 points will be awarded for each 7 calendar day period less than the allowable construction phase schedule of two hundred and seventy (365) calendar days (20 points max) Supporting comments: TOTAL PROJECT SCHEDULE CRITERIA a. Design Consultant's Design Schedule (30 points max) b. Builder's Construction Schedule (50 points max) c. Proposer's Total Schedule (20 points max) TOTAL PROJECT SCHEDULE SCORE (100 Points max) THIS SECTION LEFT BLANK INTENTIONALLY Administration Building TE -8 Sebastian Municipal Airport points points points points points SECTION TE - TECHNICAL EVALUATION FORM EVALUATION SUMMARY 1. Technical Criteria Score (330 points max) 2. Management Criteria Score (I 10 points max) 3. Project Schedule Score (100 points max) TOTAL TECIINICAL PROPOSAL EVALUATION SCORE (540 points max) General Remarks and Observations concerning this Proposal: Signature: Date: rev 3/3112003 Administration Building TE -9 Sebastian Municipal Airport pomts points points points SECTION FPE- FINANCIAL PROPOSAL EVALUATION FORM 3/18/03 Section FPE FINANCIAL PROPOSAL EVALUATION FORM PROPOSING FIRM'S NAME: MA30MUM POSSIBLE TECEMCAL PROPOSAL SCORE (MPTPS): PROPOSING FIRM'S TECUMCAL PROPOSAL SCORE (PFTPS): PROPOSING FIRM'S PROPOSAL PRICE (PFFPPA) :$ Each Firm's Financial Proposal shall be evaluated considering the merits, and consequently the score, of its own Technical Proposal. This evaluation shall be done as follows: Maximum Possible Technical Proposal Score (MPTPS)/(divided by) Proposing Firm's Technical Proposal Score (PFTPS) X(times) Proposing Firm's Financial Price Proposal Amount ( PFFPPA) =(equals) Evaluated Proposal Price Award recommendation shall be on the basis of: Lowest Evaluated Proposal Price provided that the Proposing Firm is both responsible and responsive. Evaluated Proposal Price=(MPTPS)/(PFTPS) X (PFFPPA) EVALUATED PROPOSAL PRICE: EVALUATED BY: DATE: Municipal Airport- Administration Building FPE-1 SECTION TS—TECHNICAL SPECIFICATIONS rev. 4/17/2003 Section TS TECHNICAL SPECIFICATIONS The following outline describes the technical requirements of the Project as defined to date. These requirements will be used as a guideline during the design of the above mentioned Project and should be reflected in the Proposer's Proposal. At the design development stage (35% design), selections are preliminary and some alternative materials are under consideration. I. CIVIL, ENGINEERING SPECIFICATIONS A. GENERAL SITE REQUIREMENTS 1. Safety and Security Appendix A, Figure 1 indicates the limits of construction, the haul route, the staging area, and the location for placement of the airfield barricades. The Design/Builder shall limit his operation to this area only unless otherwise approved by the Owner. Z FAR Part 77 Clearances - CRITICALLYIMPORTAM Permanent structures shall not penetrate the airspace associated with active Runway 13-31 and the future active Runway 9-27, as shown on Appendix A, Figure 2. This includes the roof and roof fixtures for the new administration building, parking lot light poles, landscaping, future parked vehicles, and any other permanent objects. The airspace grid lines are shown in Figure 2, and shall be re -calculated, verified, and shown on site conceptual drawings submitted in the proposal package. Any discrepancies shall immediately be brought to the attention of the Owner. The following information is shown for Design/Builder's information only. Note that the runway threshold for RW 31 is offset 1,000 feet from the current runway end. For the purposes of this project: RW 13-31 is classified as Design Group I, Approach Category A, Small Aircraft Only, Visual. RW 9-27 is classified as Design Group I, Approach Category B, Small Aircraft Only, Non - Precision. Construction operations shall not penetrate the airspace associated with Runway 13-31 and Runway 4-22. This includes Design/Builder's equipment such as raised truck beds, excavators, and cranes. This does not apply to Runway 9-27, as it is expected to be inactive during the time of this project. The Design/Builder shall prepare an Airspace Study Checklist (See Appendix B, Attachment 1) for the development. 3. Setbacks, Zoning requirements. Dimensional regulations shall conform to the City of Sebastian Land Development Code. • Zoning District: Airport Industrial • Administration Building Type: Office/Professional • Police Evidence Compound Type: Warehouse/Storage Airport Administration Building TS -1 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS rev. 411712003 Show lot size on plans once final building and parking configuration is complete. Plans shall be submitted through the City of Sebastian Site Plan Review Procedures. 4. General Site Layout. Building shall be oriented as shown in Appendix A, Figure 1, in such a fashion to facilitate airside access for a future aircraft apron (general schematic shown), future public works compound, and future GA terminal. S. Absolute Site Boundaries: Development shall not infringe on the airspace lines shown on Appendix A, Figure 2, or the golf hole paralleling existing Taxiway D (Hole No. 17). All permanent structures shall be beneath the Airspace surfaces discussed in the FAR Part 77 Clearances section. Administration Building shall be outside of the Runway Protection Zone (RPZ) as laid out in section the FAR Part 77 Clearances section. Police Evidence Compound may be located within the RPZ. Utilities shall be located within the limits described in the Utilities General section. 6. Clearing and Grubbing Clearing and grubbing shall consist of complete removal and disposal of all brush, stumps, roots, grass, weeds, and all other obstructions resting on or protruding through the surface or within a 3" depth of the final grade elevations of the area to be cleared and grubbed. All debris shall be hauled off Airport property and dumped at an approved disposal site. There will be no brush or tree burning on the site. 7. Work by Others on lite Airport: Work by Others on the airport may include any or all of the following: Airport Drive East construction, Security Fencing and Automated Gate construction, Obstruction Clearing for Runway 9-27, and Runway 9-27 rehabilitation and parallel Taxiway B construction. Coordination with these Design/Builders and projects is essential and considered to be a critical part of this design -build proposal. &. Addresses • Police Evidence Compound: 201 Airport Drive East • Administration Building: 202 Airport Drive East B. EXISTING INFORMATION 1. Land Survey A boundary and property survey with limited topographical information is available in AutoCAD from the Engineer. 2. Geotechnical Scanned copies of geotechnical reports for other projects on the Airport are available from the Engineer. 3. Site Visit Design -Builder is encouraged to visit site and familiarize itself with the existing conditions before submitting proposal package. Airport Administration Building TS -2 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS rev. 4/17/2003 C. SITE DRAINAGE 1. Drainage Analysis The Design/Builder shall be responsible for designing a drainage and stormwater management system. All design work shall comply with the requirements of the Federal Aviation Administration's (FAA) Advisory Circular 150/5320-5B Airport Drainage, St. John's River Water Management District (SJRWMD), The City of Sebastian, and any other appropriate regulatory agencies. All activities and submittals should be coordinated through the City's Airport Manager for review. The work will include the engineering analyses for any or all of the following. a. Design of Stormwater Management Facility (Dry Detention Pond) Design stormwater management facilities to meet requirements for stormwater quality treatment and attenuation. Develop proposed pond layout (shape, contours, slopes, etc.), complete routing calculations, and design the outlet control structure. Post construction flows shall not exceed that of pre -construction. Also, proposed design will compensate for any impacts to existing airport stormwater facilities. Because the pond is on an airport, a dry pond or alternative dry type stormwater management facility is required. See Appendix A, Figure 3 for general location of proposed dry pond detention area The pond shall be designed in a location and layout to accommodate future development of the public works compound, shown on Figure 1. Pond shall be designed to aesthetically complement the adjacent golf hole (Hole No. 17). A minimum of one meeting with the golf course director (listed below in "Contacts") is required to facilitate appropriate design to incorporate the pond into the golf course. b. Design of Roadway Ditches This includes determining ditch cross sections, grades, selecting suitable channel lining, designing the side drain pipes, and providing supporting documentation. c. Design of Outfalls Analyze and document the design of ditch or piped outfalls. d. Design of Storm Drains (If Utilized) Develop a "working drainage map," determine runoff, inlet locations, and spread. Calculate hydraulic losses (friction, utility conflict and, if necessary, minor losses). 2. Existing Conditions Based on National Wetlands Inventory (NWI) Mapping, no wetlands or flood plain constraints are within the project site. However, it shall be the responsibility of the Design -Builder to examine the site and satisfy himself of the existing conditions, including but not limited to wetlands and flood plain constraints. Figure 3 illustrates the existing contours, drainage flow lines, and culverts for the Design/Builder's estimating purposes prior to submittal of proposal. 3. Environmental Permits Throughout the project, the Design/Builder shall notify the City's Airport Manager and other appropriate personnel in advance of all scheduled meetings with the regulatory agencies to allow a City's representative to attend. The Design/Builder shall copy the Airport on all permit related correspondence and meetings. The Design/Builder shall perform preliminary project research and shall be responsible for Airport Administration Building TS -3 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS rev. 4/17/2003 early identification of and coordination with the appropriate regulatory agencies to assure that design efforts are properly directed toward permit requirements. The Design/Builder shall be responsible for but not limited to the following activities: Determine landward extent of state waters as defined in Chapter 62-340 FAC as ratified in Section 373.4211 FS. Complete and submit all required permit applications. The Design/Builder shall prepare permit packages as identified in the Drainage Analysis section. The Design/Builder shall collect all of the data and information necessary to obtain the environmental permits required to construct the project. The Design/Builder shall prepare each permit application for City approval in accordance with the rules and/or regulations of the environmental agency responsible for issuing a specific permit and/or authorization to perform work. 4. Permit Fee The City of Sebastian shall pay the permit fee for the SJRWMD Environmental Resource Permit. All other fees are the responsibility of the Design/Builder. D. SITE FENCING The Design/Builder shall construct 6' chain link fence with 1' barbed wire, similar in style to the fence scheduled to be constructed in 2003. Details of this fence are available from the Owner. Fence materials and installation shall comply with Florida Department of Transportation (FDOT), ASTM and general industry standards. See Appendix A, Figure 4 for general fence layout. E. PAVEMENTS- GENERAL For design and quantity estimating purposes, Design/Builder may use existing geotechnical test results, taken at various locations on the airport. These will be made available upon request. However, soil borings have not been taken for this area. The Design/Builder will be required to perform his own soil testing for general soil characteristics, soil support values and for his overall final pavement design. If desired, arrangements can be made with the Airport to provide access to the site for any geotechnical exploration prior to submission of the Financial Proposal. Pavements shall be designed for the loads identified in each section, but in no case be less than Florida Department of Transportation's (FDOT) required minimums specified in the Flexible Pavement Design Manual, 2000. F. ACCESS ROAD 1. Genera! The southern boundary of the new access road (called Airport Drive East) shall generally be along the southern boundary of existing Taxiway D, and aligned for further extension to a public works compound southwest of the Administration Site. See Appendix A, Figure 4 for general roadway layout. Access road shall connect the end of the new Airport Drive East to access to the Administration Building and Police Evidence Compound. Roadway design and construction methods shall conform to FDOT requirements but at a minimum include: Airport Administration Building TS -4 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS rev. 4/17/2003 • Ditch section with 2- 12' lanes and an 8' shoulder • Pavement markings and signage 2. Pavement Road shall be designed to accommodate 1,000,000 equivalent single axle load (ESALS). Clearly identify soil support values used to determine pavement section. Section shall consist of: • Appropriately stabilized subgrade • Limerock base course • Type S-1 asphalt surface course Alternatives will be considered providing they meet FDOT Standards for Road Construction. Recycling/re-use of existing base is acceptable. Pavement design shall not be less than the Recommended Minimum Thickness for New Construction for 300,000 to 3,500,000 ESALS (2" Minimum Structural Course and Minimum Base Group 6) shown in the FDOT Flexible Pavement Design Manual. G. ADMINISTRATION BUILDING PARKING 1. Parking Lot Layout The parking scheme shall generally conform to the layout shown in Figure 4. Accessible spaces shall be located as close to the building entrance as possible, however no parking shall be less than 50' from the building. A drop-off area shall be provided at the location shown as the main -entrance to the building. A canopy/covered entrance, at a height to discourage trucks, should be included as an alternate. A total of 45 parking spaces are required; 43 standard parking spaces and 2 spaces for accessible parking. Accessible signing and striping shall conform to the requirements of the American with Disabilities Act's (ADA) Standards for Accessible Design and the FDOT specifications. Design requirements shall include, but not be limited to: • Conform to City of Sebastian land development requirements for parking lots, entrance road width, parking space dimensions • Adequate turning radii • Light poles and fixtures to adequately illuminate the site per the zoning code • Proper drainage as to eliminate visible puddles or standing water • Concrete bumper guards • Landscaped islands in accordance with City of Sebastian Landscaping Criteria 2. Pavement Pavement section shall be designed to accommodate parking lot traffic. Clearly identify soil support values used to determine pavement section. Section shall consist of: • Appropriately stabilized subgrade • Limerock base course • Type S-1 asphalt surface course Alternatives will be considered providing they meet FDOT Standards for Road Construction. Pavement design shall not be less than the Recommended Minimum Thickness for Limited Access Shoulder (1.5" Minimum Structural Course and Minimum Base Group 1) shown in the FDOT Flexible Pavement Design Manual. Airport Administration Building TS -5 Sebastian Municipal Airport SECTION TS —TECHNICAL SPECIFICATIONS 3. Sidewalks rev. 4/17/2003 Provide sidewalks alongside the building where appropriate, for access to the parking lot and parking spaces. Provide concrete patio outside of employee sitting area and airside entry/sitting area. H. LANDSCAPING 1. General Provide trees and landscaping in accordance with the City's Land Development Code for Commercial development. This is to include trees, shrubs, ground cover, annuals, perennials, and vines. The "open space" requirements for trees, as set forth by the City's Zoning District Regulations, state a minimum for open space, based on the lot size. Since the lot size is unavailable, the Design/Builder shall use the size of the building evaluated separately to determine the normal required lot size, based on City zoning requirements for Commercial, and use that number to calculate the amount and extent of landscaping required. Trees for parking areas are calculated separately. 2. Sod Design/Builder shall sod all disturbed areas associated with the project with a species native to the area and normally used as permanent lawns in the vicinity of the City of Sebastian. 3. Irrigation All landscaped areas shall be furnished with an irrigation system that will effectively provide water to the newly landscaped areas, as described in Land Development Code Commercial Irrigation Standards. This system shall be of the highest quality and include all items normally associated with an irrigation system such as sprinklers, valves, pipes and controllers. I. UTILITIES 1. General The location of the existing utilities and connection points are shown in Appendix A, Figure 5. Utilities shall remain within the 60' right of way of Airport Drive East. Install all utilities underground. Conform to all Florida Department of Environmental Protection (DEP), Indian River County (IRCO), and City of Sebastian standards. 2. Water The connection shall be made to the existing 6" PVC waterline at Main Street. The size of the waterline shall be designed to accommodate the needs of the new Administration Building, new Police Evidence Compound, fire hydrants, fire protection, irrigation, and the following future (near the Public Works) facilities: • Nine (9) 100'x150' buildings containing sink and unisex rest room per building 0 100'x150' additional building with lockers, showers, break room, kitchen. • Public Works vehicle washrack Airport Administration Building TS -6 Sebastian Municipal Airport SECTION TS —TECHNICAL SPECIFICATIONS rev. 4/17/1003 • Small Airport Hangar/Office (assume 6,000 SF) • Fire hydrants for each of these facilities • Irrigation systems for each of these facilities In addition, the water line shall be appropriately designed and constructed to accommodate a connection to a future line to the City of Sebastian Municipal Golf Course clubhouse and maintenance facility. This connection shall accommodate the water demands of the clubhouse and maintenance building. Water service shall be provided to Administration Building, Police Evidence Compound, Golf Course Clubhouse, and Golf Course Maintenance building. Golf course irrigation is not part of this water demand. 3. Sewer The force main, gravity sewer, and lift station shall be designed for the domestic waste water peak flows. Location shall be optimized to facilitate future gravity connection from buildings mentioned in Section 9.2. A connection to the Administration Building is required. 4. Power Power connection location as shown in Figure 5. Design and installation must comply with all applicable codes. Verify capacity and coordinate with FPL. Location may vary from that shown on Figure 5, and may extend back near the power pole shown. Include cost of this possibility in the Financial proposal. Design/Builder is responsible for any costs for transformer upgrades, and related work. All fees associated with the service shall be included in the Financial Proposal. S. Telephone Telephone connection location is as shown in Figure 5. Design and installation must comply with all applicable codes. Coordinate with local telephone company. Telephone wiring is the responsibility of Design/Builder. Coordinate wiring with existing City of Sebastian telephone system, to provide a complete, fully functional system. All fees associated with the service shall be included in the Financial Proposal. Telephones provided by owner. 6 Fiber Optic Network Fiber Optic connection location is as shown in Figure 5. Design and installation must comply with all applicable codes. Complete connection and functionality of Administration Building to the City of Sebastian's Fiber Optic network is required. All fees associated with the service shall be included in the Financial Proposal.. IL POLICE EVIDENCE COMPOUND A. BACKGROUND Provide a 30' x 60' x 18' high pre-engineered metal evidence/storage building to be located on the east end of Sebastian Airport property, as indicated on Appendix A, Figure 1. Provide the building, paving and chain link fence as described herein. Airport Administration Building TS -7 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS rev. 4/17/1003 The metal building shall be designed to the latest applicable building code, and the design shall be sealed by a licensed engineer. It is noted that the sole purpose of the accompanying building sketches is to convey building elevation details and overall dimensions to the Design/Builder and building supplier; they are not intended for building permit purposes. B. WORK STATEMENT & PERFORMANCE STANDARDS The Design/Builder shall provide all designs, plans, technical specifications, permits, and warranties associated with the delivery and construction of a pre-engineered metal storage building. Commercially available buildings such as Vulcan, Butler, CECO, A&S Building Systems, Star Building Systems, Lifetime Steel Buildings, Inc. or equals will be considered. The building shall be coordinated as necessary with the design of foundation resulting in an integrated Foundation/Building Plan. A 30' x 50', 8' -high commercial grade chain link fence, as shown in Appendix A, Figure 6 shall also be constructed. A cantilevered barb wire extension shall be mounted at the top of the perimeter fence and gates. C. OVERALL: The Storage Building is to have the general layout and configuration as illustrated on Figure 6. Chain link fencing location is included on Figure 6. Overall dimensions of the building are to be 30' x 60' x 18' high. The roof pitch is to be 2/12. Provide two manually -operated roll -up doors 12' wide by 12' high; and three personnel doors 3'/6'8" x 7'. The building and foundation design shall satisfy Section 1606, Wind Loads, of the recently updated Florida Standard Building Code. The Design/Builder shall provide sealed manufacturer's drawings and technical specification and shall be responsible for obtaining a building permit from the City of Sebastian Building Department. THE ARCHITECTURAL AND COLOR SCHEME SHALL BE AS SIMILAR AS POSSIBLE TO THE ADMINISTRATION BUILDING WHICH IS PART OF THIS CONTRACT. D. SITE CONDITIONS: 1. Excavation and Fill The Design/Builder shall excavate to the depth of the base course of the fenced -in storage yard and the roll door apron areas as defined on Figure 6. All suitable excavated material shall be reused where needed on site. Unsuitable or excess material may be used to build the berm shown Figure 7. Spread and grade any required fill to 98% maximum standard Proctor compaction. 2. Coquina Stabilized Base Course An 8" thick compacted coquina base course shall be constructed in the storage yard. The coquina base course shall be constructed on top of an 8" subgrade compacted to 98% maximum density. The base course shall be compacted to a minimum density of 98% of maximum density. The finished surface of the base course shall be thoroughly wetted and rolled to achieve a tight bond so the material does not spall or ravel. The coquina shell shall be quarried from an FDOT approved shell pit only. Airport Administration Building TS -8 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS E. FOUNDATION rev. 411712003 A reinforced concrete foundation, including anchor bolt embedment length specification, shall be designed and sealed by a professional engineer and constructed by the Design/Builder. The foundation design shall be coordinated with the building manufacturer's specifications for anchor bolt location. The foundation design shall include appropriate technical specifications for concrete construction with regard to subgrade compaction, materials, formwork, testing, contraction joints, compaction, finishing and curing. F. SUPERSTRUCTURE The superstructure shall be a commercially available, pre-engineered metal structure. Building manufacturers equivalent to those listed in Section II above are acceptable. The design shall be a clear span rigid frame with tapered or straight columns and roof beams with a gable roof. The framing shall be structural steel. The walls and roof panels shall be 26 -gauge galvanized steel. 1. Roof: The roof panels shall be 26 -gauge Galvalume material. The roof pitch shall be 2/12. The roof shall have a standard manufacturer's warranty of 20 years 2. Exterior Walls Exterior wall panels shall be 26 -gauge Galvalume with Signature 200 Siliconized Polyester coating (color TBD). Wall panels shall have a standard manufacturer's warranty of 20 years. 3. Overhead Doors Two overhead doors shall be provided and located as shown on the Figure 6. Nominal sizes of the doors are 12'x12' Standard pull chain shall be included. Overhead door warranties shall be included in the proposal. 4. Personnel Doors Four steel personnel doors, 3'x 7', shall be provided, installed and located as shown on the overall Plan View, Figure 6. Door hardware shall include keyed entrance locks and dead bolt locks; Schlage, Quickset, or equal. A 4'x4' 4" thick concrete pad shall be constructed at each personnel door entrance with a 4" step from the foundation to the pad. S. Interior Partitioning Building shall be constructed to accommodate future office construction as shown on Figure 6. No interior walls shall be constructed at this time. Interior fencing is required as shown. 6. Interior Chain Link Fence Residential gauge chain link fencing shall be installed as shown on Figure 6. 7. Insulation Building shall be insulated to prevent condensation. Airport Administration Building TS -9 Sebastian Municipal Airport SECTION TS—TECHNICAL SPECIFICATIONS G. ELECTRICAL rev. 4/17/2003 Provide appropriate lighting. All electrical work shall comply with the pertinent electrical codes. All wiring shall be routed in conduit. All devices (receptacles and light switches) shall be specification grade. Interior fixtures shall be specification grade, painted after fabrication. (provide lay -in fixtures for grid ceiling.) Provide exterior lighting with time clock and photoelectric sensor for exterior lighting controls. Underground electrical service shall be routed from the nearby transformer to a meter located at the rear of the metal building as shown on Appendix A, Figure 8. A 100 amp electrical panel shall be located near the future office wall, as shown. H. ROUGH PLUMBING Rough -in plumbing requirements are shown on Appendix A, Figure 9. Rough -in plumbing shall be installed as required for two hazardous material showers, one sink; and one water closet. A 4" Schedule 40 PVC drain pipe shall be capped off approximately 6 feet outside the building for future connection to the sanitary sewer lift station. Roughed -in floor drains and drains for hazardous material showers shall be provided, with capability for future connection to oil -water separation system and eventual connection to the sanitary sewer lift station. A working hose bib shall be provided on the exterior of the facility, within the fenced -in evidence area. I. LANDSCAPING In addition to the general landscaping and irrigation requirements described in the Landscaping section described above, the Police Evidence Compound landscaping shall include multicolored oleander shrubs planted on top of a 2' -high berm providing an opaque screen when growth reaches approximately 6 feet in height; native palm trees at the location shown on the plan; and a combination hedge of Walter Viburnum and Simpson Stopper as shown on the plan. A landscape plan shall be submitted to the City for approval prior to construction of the landscaping, in general accordance with Appendix A, Figure 7. The berm shall have a maximum 3/1 side slope sided with Bahia Grass. M. PERMITS I9e1:01:11T." The Design/Builder shall comply with all rules, regulations, codes, and requirements. The Design/Builder shall apply for and obtain all permits, including the costs to obtain said permits, unless specified below. Design/Builder coordination with agencies and prospective fees include, but are not limited to, the following: B. PERMITS/APPROVAL REQUIRED • Federal Aviation Administration (FAA) Safety Plan- assist owner and provide copies of plans for completion of Safety Plan meeting FAA approval. • Federal Aviation Administration (FAA) Airspace Study Checklist— assist owner in completion of airspace study checklist (sample attached). Airport Administration Building TS -10 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS rev. 4/17/2003 • FDOT Certification — provide certified copies of plans with certification form (sample attached) to assist owner in completion of FDOT Certification • SJRWMD — Environmental Resource Permit. City of Sebastian will pay fee for this permit. • City of Sebastian Department of Planning and Zoning Development. City of Sebastian will waive fees for this permit. • City of Sebastian Building Permit. City of Sebastian will waive fees for this permit • IRCO permit for sanitary sewer and water. Design/Builder shall pay all fees associated with these permits. • Miscellaneous permits/connection fees/impact fees: Design -Builder shall pay all fees associated with these miscellaneous development items. • DEP permits for sanitary sewer and water. Design -Builder shall pay all fees associated with these permits • Electrical hook up charges. Design/Builder shall pay all associated fees. • Telephone connection fees. Design -Builder shall pay all fees associated with these permits. C. CONTACTS City Airport Manager Jason Milewski (772) 581-0111 City Public Works Terry Hill (772) 581-5490 City Golf Course Greg Gardner (772) 589-5708 Architect (LPA Group) Fernando Prieto (561) 248-8809 Engineer -(LPA Group) Mark Jansen (407) 306-0200 Indian River County Utilities Mike Hotchkiss (772) 567-8000 ext. 1821 Aaron Bowles (772) 567-8000 ext. 1822 Gordon Sparks (772) 567-8000 ext. 1823 FPL Pedro Rubiera (561) 489-6231 Airport Administration Building TS -1 I Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS IV. ADMINISTRATION BUILDING ARCHITECTURAL SPECIFICATIONS rev. 4/17/2003 Refer to Appendix A, Figures A-1 and A-2 for the preliminary Floor Plans and Elevations of the Proposed Airport Administration Building A. DIVISION 1 - GENERAL REQUIREMENTS Section Number Section Title Description of Contents 01100 SUMMARY Summary of the Work description and project for use in advertisements and communication with potential Proposers and the plan rooms. Generally, a 10,194 square foot, single story, masonry building and associated site work. Building design to be as reflected on conceptual drawings AI and A2, attached. Design -builder is to construct a building as close to design shown as possible. Any deviation to be discussed with City of Sebastian. 01140 WORK Limitations on use of premises. Owner should inform Design RESTRICTIONS Builder of any limitations — such as hours of operation, types of operations within or outside of certain hours (i.e., coordination of extensive or obstructive work with flight operations), limits of impacts or interruptions (i.e., acceptable to cut off water for not more than four hours). 01143 AIRPORT Describes limits on work in or near the Aircraft Operations Area, PROCEDURES derived from FAA/FAR guidelines. Includes limitations on height of cranes, issuance of NOTAMs, possible badging or security restrictions. Owner should review Airport Security procedures with Design Builder to determine appropriate measures. 01210 ALLOWANCES Provisions for allowances, which establish a simple sum for the provision of a defined portion of the work. Recommended allowances include: 1) Signage — not more than $20,000, possibly less. 2) Furnishings — if the Owner wants to be provided under this contract Allowances might be appropriate, if the Owner elects: 1) Furniture 2) Equipment 3) Some finishes, as in Conference Room 4) Communication and data installation 5) Security or access control increases. 01230 ALTERNATES Provisions for alternates of the work. It is assumed that preparing a Proposal for this project is relatively straightforward, and consideration of alternates is in anticipation of available funding. Alternates at this time include: 1) Various exterior finish options (stucco or Hardi-plank over masonry units) 2) Alternative window units 3) Alternative door systems 4) Alternative sound insulation methods. 5) Alternative drop off canopy for main entrance. Airport Administration Building TS -12 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS rev. 411712003 01250 CONTRACT Procedural requirements for changing the Contract, including MODIFICATION issuance of Information Notices (Bulletins), constructive change PROCEDURES directives, and change orders. 01290 PAYMENT Administrative requirements for payment. Based on the size and PROCEDURES length of the contract, it is recommended that retainage be set at 10% of the value of the work 01310 PROJECT Administrative requirements for coordination and project meetings. MANAGEMENT AND Generally used for multiple -prime contracts or contracts on the same COORDINATION site. Also covers pre -construction conferences and coordination conceptual drawings and meetings for various trades. 01320 CONSTRUCTION Administrative and procedural requirements for Design/Builder's PROGRESS Construction Schedule, Submittals Schedule, and reports. DOCUMENTATION 01400 QUALITY Quality -assurance and quality -control requirements. Most testing REQUIREMENTS shall be paid for by the Design/Builder (QC) and performed by an independent testing Agency acceptable to the Owner. 01500 TEMPORARY Temporary utilities and facilities for support, security, and FACILITIES AND protection. Location and extent of temporary facilities will be shown CONTROLS on Staging plan. Design Builder will coordinate with Owner to establish location of temporary facilities, access route to site, and parking areas for construction personnel. Design Builder shall provide all of the following; temporary signage; fencing, barricades; temporary trailers for their field personnel and storage of materials; security of their material and equipment; control of site and shall provide security for access as determined in Airport Procedures above; provide temporary toilet facilities for Design/Builder's forces' use. Design Builder to pay for electricity for temporary and/or charges for use of permanent service until Substantial Completion. Costs of connection to Owner's water system and pro -rated share of use charges will be the responsibility of the Design Builder. 01530 AIRPORT Vehicular and aircraft operations markings to identify areas of TEMPORARY construction or hazard, as well as signage indicating temporary paths MARKINGS AND during construction. BARRICADES 01600 PRODUCT Administrative and procedural requirements for product selection REQUIREMENTS and handling, warranties, and product substitutions. 01700 EXECUTION Field engineering, progress cleaning, and general requirements for REQUIREMENTS product installation. 01731 CUTTING AND Typical procedures for tie-ins to existing site materials and utilities PATCHING and systems to remain or to be constructed in other projects. 01732 SELECTIVE Demolition and removal of selected portions of site elements. Except DEMOLITION for items or materials indicated to be reused, salvaged, reinstalled, or otherwise indicated to remain Owner's property, demolished materials shall become the property of the Design Builder and shall be removed from Project site. Utility Requirements: Locate, identify, disconnect, shut off, and seal Airport Administration Building TS -13 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS rev. 4/17/2003 B. DIVISION 2 - SITE CONSTRUCTION Section Number Section Title or cap off utilities serving areas to be selectively demolished. If 02230 SITE CLEARING utility services are required to be removed, relocated, or abandoned, 02240 DEWATERING before proceeding with selective demolition provide temporary utilities that bypass area of selective demolition and that maintain 02300 EARTHWORK continuity of service to other buildings or parts of site. 01770 CLOSEOUT Administrative and procedural requirements for contract closeout. PROCEDURES Includes warranty forms, operations and maintenance manuals, and 02510 WATER extra materials for Owner's future use. 01781 PROJECT RECORD Record Drawings, Technical specifications, and Product Data to be 02530 DOCUMENTS prepared by the Design Builder. Mark-ups, overlays of construction SEWERAGE documents and shop drawings to show installed conditions, as well as product information and other data collected by the Design/Builder during construction. B. DIVISION 2 - SITE CONSTRUCTION Section Number Section Title Description of Contents 02230 SITE CLEARING Clearing and grubbing, and topsoil removal. 02240 DEWATERING Disposal of ground water at site. Protection of exposed site from water — rain or ground. 02300 EARTHWORK Excavating, filling, and grading. 02361 TERMITE CONTROL Control by treatment of soil with termiticides and installation of bait stations to dispense termiticides. 02510 WATER Utility service and domestic water to bring line within nominal 5' of DISTRIBUTION building line only. 02530 SANITARY Sanitary sewerage and underground structures to bring line within SEWERAGE nominal 5' of building line only. Assumes sanitary sewerage project for site is completed in advance of building construction, and that septic tank system will not be used. 2582 LIGHTING POLES Street, roadway and parking lot standards. Round tapered AND STANDARDS aluminum poles. Cut-off type shoe box aluminum fixture with metal halide lamps, or appoved equivalent. Fixtures shall minimize light pollution. 02630 STORM DRAINAGE Gravity and forced storm piping and underground structures from utility to building. 02741 HOT -MIX ASPHALT Roadway paving, overlays, and surface treatments for patch areas. PAVING 02751 CEMENT CONCRETE General applications of concrete materials for site improvements. PAVEMENT Walks and curbs at or adjacent to building area. Some areas may include pigmented concrete for architectural affect 02821 CHAIN-LINK FENCES Standard chain-link fencing systems to repair or extend fencing at AND GATES building to existing/in-place airport fencing. 02920 LAWNS AND Seeded, sodded, plugged, and sprigged lawns. Work in this contract GRASSES is limited to grassing around building area up to roadside/airside paving. 02930 EXTERIOR PLANTS Trees, shrubs, ground cover, and plants. Landscaping limits to be Airport Administration Building TS -14 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS determined by Owner. C. DMSION 3 -CONCRETE rev. 411712003 Section I Number Section Title Description of Contents i 03300 CAST -IN-PLACE General applications for concrete and cement materials. Generally forj CONCRETE slabs and foundations D. DMSION 4 -MASONRY Section Number Section Title Description of Contents 04720 CAST STONE Architectural features, facing, trim, and site accessories. The 05120 STRUCTURAL STEEL appearance of stone surface with the uniformity of manufactured ARCHITECTURAL units. Uses include: 05400 COLD -FORMED • Lintels above or below windows and doors METAL FRAMING • Decorative accents — rondelle or signage 04810 UNIT MASONRY General applications, walls. ASSEMBLIES • Concrete Masonry • Ornamental brick shapes E. DIVISION 5 -METALS Section Section Title Description of Contents Number ROUGH CARPENTRY Interior and exterior blocking and grounds. 05120 STRUCTURAL STEEL Framing systems. Steel roof framing may be used as exposed ARCHITECTURAL elements within the lobby area. 05400 COLD -FORMED Load-bearing and non-bearing wall studs; roof joists; rafters and roof METAL FRAMING trusses. 05500 METAL Iron and steel items (not sheet metal). May include limited use of FABRICATIONS pipe railings if required at any exits or pathways. F. DIVISION 6 - WOOD AND PLASTICS Section Number Section Title Description of Contents 06100 ROUGH CARPENTRY Interior and exterior blocking and grounds. 06402 INTERIOR Trim, cabinets, tops, paneling, and ornamental items. ARCHITECTURAL Includes: WOODWORK • Solid Surface material vanities in restrooms and counter tops in kitchen areas • Plastic -laminate covered cabinets and counters • Custom or prefabricated laminate covered cabinets • Ornamental chair rail in conference area Airport Administration Building TS -15 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS • Partial height partitions and counters in lobby area • Wooden base trim if needed • Storage shelving, rods, closet inserts G. DIVISION 7 - THERMAL AND MOISTURE PROTECTION rev. 4/17/2003 Section Section Title Description of Contents Number 07210 BUILDING Common building types, excluding roof. INSULATION • Interior & Exterior frames 07411 METAL ROOF PANELS Field -assembled roofing panels. • Standing Seam metal roof. 08211 FLUSH WOOD DOORS • Metal eave and fascia panels. • Vented metal soffit panels. 07620 SHEET METAL Mostly for roofing systems. Flashing from walls to roof, from roof FLASHING AND TRIM element to roof element, will include some building flashing at doors, 08311 ACCESS DOORS AND windows, and similar locations. 07710 MANUFACTURED Standard products. Vent boots, duct covers, pipe casings/flashing 08411 ROOF SPECIALTIES materials. 07841 THROUGH- Through -penetration firestop systems. PENETRATION insulated glass panels. False window muntins and mullions will give FIRESTOP SYSTEMS divided lite appearance. Also covers full glazed exterior doors. 07920 IJOINT SEALANTS Elastomeric, nonelastomeric, and preformed sealants. H. DIVISION 8 - DOORS AND WINDOWS Section Section Title Description of Contents Number 08110 STEEL DOORS AND Standard units complying with ANSI A250.8. FRAMES • Interior & Exterior frames • Exterior Doors • Will include louvered doors at mechanical 08211 FLUSH WOOD DOORS Wood -veneer and plastic -laminate -faced units. Interior doors are anticipated to be laminate covered solid core wood. The majority of doors will be rated assembly doors as they serve the corridor. Several doors will have safety glass view lites. 08311 ACCESS DOORS AND Wall and ceiling units. FRAMES 08411 ALUMINUM -FRAMED Standard exterior and interior systems, hardware. ENTRANCES AND Most windows will be aluminum framed storefront systems with STOREFRONTS insulated glass panels. False window muntins and mullions will give divided lite appearance. Also covers full glazed exterior doors. 08461 SLIDING AUTOMATIC Single, biparting, telescoping, and bifolding sliding operation. ENTRANCE DOORS Exterior doors with automatic operations, each accessible and on egress path, with default push operation. 8584 STORM SHUTTERS Storm Shutters to comply with all requirements of the Florida Building Code and any applicable amendments. Storm Shutters shall Airport Administration Building TS -16 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS rev. 4/17/2003 H. DIVISION 9 - FMSHES Section Section Title be field measured prior to fabrication. Clearly mark units for ease of Number VISUAL DISPLAY installation. Storm shutters shall be formed from aluminum or other 09260 GYPSUM BOARD approved material. 08550 ALUMINUM Common stock and custom types for interior and exterior WINDOWS applications. 08712 DOOR HARDWARE For specifying swinging, and sliding door hardware by using a 09310 (SCHEDULED BY schedule that includes nonproprietary descriptions. Assumes that the DESCRIBING Airport has no preference as to manufacturer. Alternatively specify PRODUCTS) door hardware by naming products by manufacturer and model. 08800 GLAZING General applications. Insulated glass panel units, safety glass for CEILINGS small applications (such as in doors). H. DIVISION 9 - FMSHES Section Section Title Description of Contents Number VISUAL DISPLAY Chalkboards, markerboards, tackboards.. 09260 GYPSUM BOARD Includes ordinary assemblies and steel framing. Interior wall ASSEMBLIES surfaces, interior partitions, interior columns, soffits, and ceilings. Will also describe gypsum based materials for backing tile installation and for fire -rated wall assemblies. 09310 CERAMIC TILE Ceramic quarry and wall tile. Restrooms will have ceramic walls and `quarry tile' (or porcelain tile) floor tiles, with accent trim pieces and base as needed. 09511 ACOUSTICAL PANEL Mineral -base and glass -fiber -base panels with exposed suspension CEILINGS systems. In most areas of the building a 2x2 grid system can be used, however alternative methods may be considered. Sometimes known as lay -in ceiling. 09651 RESILIENT FLOOR Solid vinyl, rubber, and vinyl composition floor tiles. TILE For employee lounge and janitor areas. 09653 RESILIENT WALL Vinyl and rubber wall base and edgings. BASE AND ACCESSORIES 09680 CARPET Tufted and woven carpets and cushions. For use in office, conference and lounge areas, 09720 WALL COVERINGS Vinyl, textile, and woven glass -fiber wall coverings, and wallpaper. For most areas of the building, vinyl wall covering will be used. This section will include acoustical fiber wall covering in lobby to control sound. 09912 PAINTING For professional line of exterior and interior coatings. (PROFESSIONAL LINE PRODUCTS) I. DIVISION 10 - SPECIALTIES Section Number Section Title Description of Contents 10101 VISUAL DISPLAY Chalkboards, markerboards, tackboards.. Airport Administration Building TS -17 Sebastian Municipal Airport SECTION TS — TECHNICAL SPECIFICATIONS rev. 4/17/2003 J. DIVISION 11- EQUIPMENT Section Number SURFACES • Whiteboard and chalkboard at conference center 11132 PROJECTION SCREENS • Tackboard at conference center 12494 ROLLER SHADES • Tackboard at Lobby area. 11451 RESIDENTIAL • Whiteboard or Tackboard at pilot center. APPLIANCES • Small incidental tackboards at other areas, such as office, are assumed to be provided by the Owner. 10155 TOILET Metal, plastic laminate, phenolic -core, and solid -polymer types. COMPARTMENTS 10200 LOUVERS AND VENTS Fixed and adjustable louvers; wall vents. 10350 IFLAGPOLES Metal and fiberglass flagpoles. 10431 SIGNS Exterior and interior signs, letters, and plaques, beyond customary room identification and regulatory signage. Allows the Owner to discuss signage with signage provider and select necessary signage / lettering. Based on the size of this building, $20,000 should be sufficient. 10520 FIRE -PROTECTION Portable fire extinguishers and fire -protection cabinets. SPECIALTIES 10655 ACCORDION FOLDING Acoustically rated, manually operated, accordion folding partition for PARTITIONS the conference center. 10750 TELEPHONE Telephone enclosures and directory storage units. SPECIALTIES • premanufactured telephone surround and counter at public lobby. 10801 TOILET AND BATH Standard commercial and institutional units. ACCESSORIES ROTATING BEACON Hali-Brite L-802A/HBM 400, Airport Rotating Beacon, or approved equal, installed in cupola on top of building Coordinate this with Airspace Checklist (Attached) before beginning construction. J. DIVISION 11- EQUIPMENT Section Number Section Title Description of Contents 11132 PROJECTION SCREENS Front projection screens for conference center. 12494 ROLLER SHADES Ceiling mounted, electrically operated roll -up projection screen. 11451 RESIDENTIAL Kitchen and laundry appliances. APPLIANCES • Residential grade upright refrigerators • Residential / standard grade dishwasher K. DIVISION 12 - FURNISHINGS Section Section Title Description of Contents Number 12494 ROLLER SHADES Manually operated roller shades. Possible to control daylight at Conference Center, Flight Crew Lounge, and Quiet Room. Alternatively, these or other shades or blinds could be provided by Owner as part of furnishings. Airport Administration Building TS -18 Sebastian Municipal Airport SECTION TS —TECHNICAL SPECIFICATIONS L. DIVISION 13 - SPECIAL CONSTRUCTION rev. 4/17/2003 Section Section Title Description of Contents Number Heating Standard or energy efficient alternative systems. 16000 LIGHTNING Protection for buildings and site components. See Electrical. 13100 PROTECTION systems for approval. 16000 VIDEO Cameras, monitors, and control equipment, for a fully functional 13760 SURVAILLENCE system. Coordinate with Owner. See Electrical for conduit. 16000 SECURITY ACCESS Fully functional proximity card system at all entrances and entrances 13805 to each wing; cards to be compatible with other proximity cards used by the City of Sebastian. 16000 FIRE ALARM Noncoded, addressable, mulitiplex signal transmission. See Electrical 13851 for this item. 16000 EMERGENCY Coordinate with Owner for special provisions to provide emergency COMMAND CENTER command center functions from the Conference Room. M. DIVISION 15 - MECHANICAL SYSTEMS Section Section Title Number Description of Contents Plumbing Standard systems. Heating Standard or energy efficient alternative systems. Ventilating Standard or energy efficient alternative systems. Air -Conditioning Standard or energy efficient alternative systems. N. DIVISION 16 — ELECTRICAL SYSTEMS Section Section Title Description of Contents Number General Included in Financial Proposal shop drawings of all electrical systems for approval. Power Standard systems. All wiring shall be routed in conduit. All devices (receptacles and light switches) shall be specification grade. Interior Lighting Combination of fluorescent and incandescent lighting, standard systems, as approved by owner. Minimized (white) fluorescent, warm bulbs preferred. Interior fixtures shall be specification grade, painted after fabrication. (provide lay -in fixtures for grid ceiling.) Provide surface or flange mounted fixtures for hard ceilings. Exterior Lighting Parking lot fixtures shall be cut-off shoe box type with metal halide lamps. Fixtures shall minimize light pollution. Poles shall be round tapered aluminum (rta). Provide time clock and photoelectric clock for exterior lighting controls. Data Conduits Standard systems for fully functional data/network system. Lightning Protection Standard systems. Fire Alarm Airport Administration Building TS -19 Sebastian Municipal Airport . WwtiV4e - wm�\r��itaKw.�rcl4wM++w+.\+-�-� nM.w. ow.e. n tat - i.io ! I I j C ` E I I I ° I C I � I I I I I � ` c SCC Ilk law= .7i slow Sol MEN mm no Mill M11 ILI! NS m NAB on 0 IN "0 OR FRO, IKIR i It It loan look ism! mum kmi IN 111 11 1 S RANGE WHITE Cid BAFETY FLAG NOTE: SAFETY FLAG SHALL BE PROMINENTLY DISPLAYED ON ALL CONSTRUCTION EQUIPMENT. BATTERY POWERED 20"x20" MIN. ALTERNATING ORANGE FLASHING OR STEADY AND WHITE FLAGS (ONE EACH PER BURNING YELLOW OR BARRIDADE REQ'D) SUPPORTED TO RED LIGHTS (TWO ALWAYS BE IN THE EXTENDED REO'D) EXCEPT AREAS POSITION AND ORIENTED AS SHOWN SUBJECT TO NORMAL USE BY AIRCRAFT SHALL HAVE RED --LIGHTS NOTE: MAXIMUM HEIGHT OF TYPE I BARRICADE WALL BE 36 INCHES. TYPE 1 BAFMAW N.T.S. LUMBER OR TIE SCALE 1 "= 300' ADMINISTRATION BUILDING THE I�� LPA _ _ FIGURE 1 -SAFETY GROUP TRAIL WMTAMON CONSULTANTS SEBASTIAN MUNICIPAL AIRPORT HOME OF PELICAN MI AND PRIMARY SURFACE t RUNWAY ----------- -- 0' AGL PROFILE - c _-r- X\� \ \ \ \ TO 46- 'o 10! (L RUNWAY 9-27 / \ (FUTURE ACTIVE) -\\ ------------0 AGL- -- \ -� - - - - - - - - - -= 10 AGL- - - - -20 AGL- - -- / AOlhINIS ATIO -30 AGL - - - - - 35 ACL- - - - Q�S,p\ 40 AGL- - - - \ 50 AGL - - - - POLIE EVIDENCE STORAGE BUILD CG NOTE: GROUND ELEVATION = +/- 21.0 MSL\ \ \ RUNWAY/PROTECTION ZONE (RPZ) V / \� SCALE 1"=200' ADMINISTRATION BUILDING j}1) -Ell m LPA THE FIGURE 2 - SURFACES "`�1E1` GROUP i8AN5PORTAT CONSIATANTS SEBASTIAN MUNICIPAL AIRPORT HOME OFPELICANL AND `\\ W J O `\♦ J _O z ♦♦`\\ 0 LL O \\ z ♦\ a g J w \ e ♦♦♦ F \ x 00 — — \� a Q oc\ \ 9 \ \ m u A \ F N W ♦ u `\ I \ \ r \ I I F co 0 ADMINISTRATION BUILDING THE SpAIL FIGURE 3 - DRAINAGE GROUP =— TRANSPORTATION CONSULTANTS SEBASTIAN MUNICIPAL AIRPORT HOI�EOFPFIdCANISLAND o Lu W Z 0 W LL LO Z w w —Nair z ADMINISTRATION BUILDING Al THE IL LPA FIGURE 4 - LAYOUT GROUP TRANSPORTATION CONRXTANTS SEBASTIAN MUNICIPAL AIRPORT HOME OFMICAN L%AND 4 Wz Sy/bf 4\ / O / z V �a w z aO ?sU w LL OU /tn0 OLL � �U OU „ Hz z Q r Z z Ir A w U N H Z ¢Sv 0 w W z P�Qi d0 1000 WU O wHw , z /. 0 H� X O o 0 � U / z ~ as �� / z} o JU zZ._ QO i... / w~ aQ a0 z 1220 QU W0 Q' I= a a �z 3a z Q U % O W z0 �u� % H(7z0: a� IrW�ON wZmoz 3Z -o ooa� WJp�i \j C ;\ Q I- tL J ADMINISTRATION BUILDING ((' criyOP THEJJII:"a Im LPA _ _ FIGURE 5 -UTILITIES GROUP TRANSPORTATION CONSULTANTS SEBASTIAN MUNICIPAL AIRPORT HOME OF PELICAN ISLAND THEM LPA _ _ GROUP ===% TRAWORTAMN CONSULTANTS ADMINISTRATION BUILDING FIGURE 6 - POLICE BLDG. LAYOUT SEBASTIAN MUNICIPAL AIRPORT ✓ S•1 9r •i 20 lyz wQ mw J N O THE LPA GROUP = - TRANWMATION CONSULTANTS ADMINISTRATION BUILDING FIGURE 7- POLICE BLDG. LANDSCAPING SEBASTIAN MUNICIPAL AIRPORT HOME OF PELICAN ISLAM THE LPA _ c GROUP = a TRANSPORTATION CONRATANTS ADMINISTRATION BUILDING FIGURE 8 - POLICE BLDG. ELECTRICAL SCHEMATIC SEBASTIAN MUNICIPAL AIRPORT HOME OF PELICAN ISLAND 10 2[|2 �§ ° § � .5 � §a 0- a 2 < m Lu 0 ƒ § w @ §, \ •| § a2§<!; � §| N § aN!! ® 0 -j w_ © §}§)|§ k §! $7k§$§ \ ■22 I x db \/ § LL LL \)|2! 0 U) U) w � � � o 2 k,|E w |■e g § LL O k �5 § 0 .& 7eoa § \ §|\|& b2|§k ADMINISTRATION BUILDING°° THE IL LIPA FIGURE 9-PO uc BLDG. PLueNG SCHEMATIC GROUP = » TRANVORTAMON COMU,ANM SEBASTIAN MUNIC PAL AIRPORT HOME o MICAN MAND ATTACHMENT "A" DESIGNBUILD CONSTRUCTION SERVICES AGREEMENT CONSTRUCTION SERVICES AGREEMENT THIS AGREEMENT made this day of May, 2003, by and between the CITY OF SEBASTIAN, a municipal corporation of the State of Florida, 1225 Main Street, Sebastian, Florida, 32958, ("City") and a corporation authorized to do business in the State of Florida, whose address is ("Contractor.") WHEREAS, the City desires to engage a Florida licensed design/build contractor who has special and unique competence and experience in providing services necessary to complete the Project hereunder; and WHEREAS, the Contractor represents that it has such competence and experience in providing these services; and WHEREAS, the City in reliance on such representation has selected the Contractor in accordance with its procedure for selection of Contractor; and WHEREAS, the City and the Contractor desire to reduce to writing their understanding and agreements on such professional services. IT IS, THEREFORE, AGREED as follows: ARTICLE I - The Contractual Relationship 1.0 EMPLOYMENT OF CONTRACTOR The City hereby agrees that it may engage the Contractor and the Contractor hereby agrees to perform professional services for the City in accordance with this Agreement. This Agreement is not an exclusive agreement and the City may employ other contractors, professional or technical personnel to furnish services for the City as the City in its sole discretion finds is in the public interest. The Agreement shall not be construed to create a contractual relationship of any kind between the City and the Subcontractor(s), or between any person or firm other than the City and Contractor. The Contractor shall not sell, transfer, assign or otherwise dispose of the Contract or any portion thereof, or of his right, title of interest therein or his obligations thereunder, or moneys due or to become due under this Contract. 2.0 AGREEMENT DOCUMENTS The Agreement Documents (also called CONTRACT DOCUMENTS) consist of this Agreement, Supplemental Agreement(s), Request for Proposal Documents (including Technical Specifications and Concept Plans), the Contractor's Proposal (including Construction Plans subsequent prepared in furtherance thereof, which shall hereinafter jointly be called the "Plans"), Bond Forms, Work Orders, Change Orders, Addenda if any, any other documents listed in the Agreement Documents, and written modifications issued after execution of this Agreement, if any. 2 2.1 INTENT The Technical Specifications and Concept Plans (hereinafter called the "Specifications") are an integrated part of the Contract Documents and as such will not stand alone if used independently. The Specifications establish minimum standards of quality for this Project. Based upon the Specifications, Contractor has prepared the Contractor's Proposal and, in fulfillment of its obligations hereunder, shall prepare detailed Construction Plans to cover all details entering into the design, construction methods, materials and equipment required to complete the Project. The intent of the Agreement Documents to include all labor and materials, equipment, and transportation necessary for the proper execution of the Work, to require new material and equipment unless otherwise indicated, and to require complete performance of the Work in spite of omission of specific reference to any minor component part and to include all items necessary for the proper execution and completion of the Work by the Contractor. Performance by the Contractor shall be required to the extent consistent with the Agreement Documents and reasonably inferable from them as being necessary to produce the intended results. 2.2 ENTIRE AND SOLE AGREEMENT Except as specifically stated herein, the Agreement Documents constitute the entire agreement between the parties and supersede all other agreements, representations, warranties, statements, promises, and understandings not specifically set forth in the Agreement Documents. Neither party has in any way relied, nor shall in any way rely, upon any oral or written agreements, representations, warranties, statements, promises or understandings not specifically set forth in the Agreement Documents. 2.3 AMENDMENTS The parties may modify this Agreement at any time by written agreement. Neither the Agreement Documents nor any term thereof may be changed, waived, discharged or terminated orally, except by an instrument in writing signed by the party against which enforcement of the change, waiver, discharge or termination is sought. 2.4 CONSTRUING TERMS This Agreement shall not be construed against the party who drafted the same, as both parties have obtained experts of their choosing to review the legal and business adequacy of the same. 2.5 GOVERNING LAW AND WAIVER OF TRIAL BY JURY This Agreement shall be governed by the laws of the State of Florida, and any venue for any action pursuant to the Agreement Documents shall be in Indian River County, Florida. The parties hereto expressly waive trial by jury in any action to enforce or otherwise resolve any dispute arising hereunder. 3 This Agreement shall commence on the day it is executed by both parties and the term of the Agreement shall extend until the Project is complete unless terminated in accordance with the terms hereunder. 3.0 DEFINITION OF TERMS Whenever the following terms appear in these Agreement Documents, their intent and meaning shall, unless specifically stated otherwise, be interpreted as shown. 3.1 ACT OF GOD The words "Act of God" mean an earthquake, flood, hurricane (or other named tropical event), tornado or other cataclysmic phenomenon of nature. Rain, Wind or other natural phenomenon (including tropical waves and depressions) of normal intensity for the locality shall not be construed as an Act of God. 3.2 ADDENDUM (re: bid documents) A modification of the plans or other contract documents issued by the Owner and distributed to prospective bidders prior to the opening of bids. All Addenda shall be considered as part of the Contract Documents. 3.3 CHANGE ORDER A written order issued to the Contractor by the City and covering changes in the plans, specifications, or scope of work when the amount of work changed is not deemed sufficient to require a supplemental agreement, or adjustments in the Contract Price or Contract Time. 3.4 CONTRACT ADDENDUM A special written provision modifying or clarifying the terms and conditions of the Contract. The Contract Addendum shall be considered as part of the contract documents. 3.5 ENGINEER The design criteria professional, whether an individual or a firm, designated by the CITY to perform those functions required by Fla. Stat. 287.055 (10) (c) (5). 3.6 SUPPLEMENTAL AGREEMENT A written understanding, or proposal and acceptance, executed between the City and the Contractor subsequent to execution of the Agreement herein with the written consent of 4 the Contractor's Surety, relating to the work covered by the Agreement and clarifying or furthering the terms thereof. A modification to the Agreement shall be made by Contract Addendum. 3.7 WORK, (The) or PROJECT, (The) The public improvement known as the Airport Administration Building as contemplated in the Plans and Specifications, and all actions necessary to construct the same. Work orders are work instructions including specification and plans that show the location, character, dimensions and details to the work to be done. Work orders are specific instructions, of limited scope, that will be a part of this contract. Work orders shall be considered as part of the contract documents. ARTICLE II - Performance 4.0 PLANS, SPECIFICATIONS AND RELATED DATA 4.1 INTENT OF PLANS AND SPECIFICATIONS The intent of the Plans, Specifications, Work Orders and other Contract Documents is that the Contractor furnishes prepare all design and construction documents, as well as all labor and materials, equipment, supervision and transportation necessary for the proper execution of the Work unless specifically noted otherwise. The Contractor shall do all the work shown on the Plans and described in the Specifications and other Contract Documents and all incidental work considered necessary to substantially complete the Work ready for use, occupancy, or operation in a manner acceptable to the City. 4.2 CONFLICT In the event of any inconsistency, discrepancy or conflict between the Agreement, the Plans, Specifications, and other Contract Documents, calculated dimensions will govern over scaled dimensions; Plans and Specifications shall govern over the general contract provisions, cited standards or FAA circulars. 4.3 DISCREPANCIES IN PLANS Any discrepancies found between the Plans and Specifications and site conditions, or any errors or omissions in the Plans or Specifications, shall be immediately reported to the Engineer and City. The Engineer shall promptly analyze the validity and seriousness of the claimed condition and authorize Contractor to undertake correction of any such error or omission in writing, or otherwise direct Contractor. Any work done by the Contractor after his discovery of such discrepancies, errors or omissions without consulting with Engineer shall be done at the Contractor's risk. 5 Any correction or errors or omissions in the Plans shall be made by the Contractor, subject to approval by the Engineer, when such correction is necessary for the proper fulfillment of their intention as construed by him. Where said correction of errors or omissions, except as provided in the next two (2) paragraphs below, adds to the amount of work to be done by the Contractor and was based upon inaccurate material representations within the Specifications, compensation for said additional work shall be made under the Paragraph 10.7 CHANGES IN THE WORK below, except where the additional work may be classed under some item of work for which a unit price is included in the proposal. Where said corrections are not due to inaccurate representations in the Specifications, said work shall be done at Contractor's cost. The fact that specific mention of any part of work is omitted in the Specifications, whether intentionally or otherwise, when the same is usually and customarily required to complete fully such work as is specified herein, will not entitle the Contractor to consideration in the matter of any claim for extra compensation, but the said work must be installed or done the same as if called for by both the Plans and Specifications. All work indicated on the Plans and not mentioned in the Specifications or vice versa, and all work and material usual and necessary to make the Work complete in all its parts, whether or not they are indicated on the Plans or mentioned in the Specifications, shall be furnished and executed the same as if they were called for by both the Plans and Specifications. The Contractor will not be allowed to take advantage of any errors or omissions in the Plans and Specifications. The Contractor shall provide Engineer with full information when errors or omissions are discovered. 4.4 DRAWINGS AND SPECIFICATIONS AT JOB SITE One (1) complete set of all Plans, Specifications, Work Orders, Addenda, Change Orders, Shop Drawings and samples shall be maintained at the job site, in good order and annotated to show all changes made during the construction process, and shall be available to the Engineer and City at all times. A final copy thereof, along with "as -built" record drawings, operations and maintenance manuals, and data sheets, shall be delivered to the Engineer upon the completion of the Work. 4.5 DIMENSIONS Dimensions shown on the Plans will be used. Where the work of the Contractor is affected by finished dimensions, these shall be verified by the Contractor at site, and he shall assume the responsibility for their use. 4.6 SAMPLING AND TESTING Except as otherwise provided, reasonable sampling and testing of all materials, and the laboratory methods and testing equipment, shall be made in accordance with the latest standards or tenets of the American Society for Testing Materials. The testing of samples and materials shall be made at the expense of the Contractor, except where indicated otherwise. The Contractor shall furnish any required samples without charge. The Contractor shall be given sufficient notification of the placing of orders for materials to permit testing. As an exception to the above, when the Contractor represents a material or an item of work as meeting Specifications and under recognized test procedures it fails, any re- testing shall be at the Contractor's expense, billed at the Testing Laboratory's standard rate for individual tests. It is expected that all inspections and testing of materials and equipment will be done locally. If the Contractor desires that inspections for tests be made outside of the local area, all expenses, including per diem for the Engineer or Inspectors, shall be borne by the Contractor. 4.7 SHOP DRAWINGS At regularly scheduled meetings with the City, the Contractor shall provide shop drawings, setting schedules and other drawings as may be necessary for the prosecution of the Work in the shop and in the field as required by the Plans and Specifications. Deviations from the Plans and Specifications, and substitutions of materials or equipment shall be discussed with the City at such meetings. The City's approval of Contractor's submittals at said meetings shall not release the Contractor from responsibility for errors, corrections of details, or conformance with the Contract. 5.0 MATERIALS AND WORKMANSHIP 5.1 STORAGE OF MATERIALS Materials and equipment shall be stored so as to incur the preservation of their quality and fitness for the Work. When considered necessary, they shall be placed on wooden platforms or other hard clean surfaces, and not on the ground, and/or they shall be placed under cover. Stored materials and equipment shall be located so as to facilitate prompt inspection. Private property zoned for, or adjacent to land zoned for, residential uses shall not be utilized for storage purposes. 7 5.2 REJECTED WORK AND MATERIAL Any materials, equipment or work which do not satisfactorily meet the Plans and Specifications may be condemned by the Engineer or City by giving a written notice to the Contractor. All condemned materials, equipment or work shall be promptly taken out and replaced. All materials and equipment which do not conform to the requirements of the Contract Documents, are not equal to samples approved by the Engineer and City, or are in any way unsatisfactory or unsuited to the purpose for which they are intended, shall be rejected. Any defective work whether the result of poor workmanship, use of defective materials, damaged through carelessness or from other cause shall be removed within ten (10) days after written notice is given by the City, and the work shall be re -executed by the Contractor. The fact that the Engineer or the City may have previously overlooked such defective work shall not constitute an acceptance of any part of it. Should the Contractor fail to remove rejected work or materials within ten (10) days after written notice to do so, the City may remove them and may store the materials and equipment. Satisfaction of warranty work after final payment shall be in accordance with Paragraph 10.15. 5.3 MANUFACTURER'S DIRECTION Manufactured articles, materials and equipment shall be applied, installed, connected, erected, used, cleaned, and conditioned as directed by the manufacturer unless herein specified to the contrary. 5.4 SKILL AND CHARACTER OF WORKMEN All workmen must have sufficient knowledge, skill and experience to perform properly the work assigned to them. Any foreman or workman employed by the Contractor or subcontractors who, in the opinion of the Engineer or the City does not perform his work in a skillful manner, or appears to be incompetent or to act in a disorderly or intemperate manner shall, at the written request of the City, be discharged immediately and shall not be employed again in any portion of the Work without the approval of the City. The Contractor shall at all times be responsible for the conduct and discipline of his employees and/or any subcontractor or persons employed by subcontractors. 5.5 CLEANING UP The Contractor shall at all times keep the premises free from accumulation of waste materials or rubbish caused by his employees or work. At the completion of the Work, he shall remove all his rubbish, tools, scaffolding and surplus materials and shall leave his work "broom clean" or its equivalent, unless more exactly specified, and shall insure that all debris and other unsightly objects are removed and disposed of in a satisfactory manner. At no additional expense to the City, the Contractor will restore to their original 0 conditions or better, as nearly as practicable, those portions of the site not designated for alteration and all such property, structure, utilities, landscaping, etc., disturbed or damaged during the prosecution of the Work. Final payment will be withheld until such clean up and repairs are completed The Work will be considered complete only after all debris and unused material due to or connected with the Work have been removed and the surrounding area left in a condition satisfactory to the City. In the event the City finds that the Contractor has not complied in keeping the job site clean, the City may, after twenty-four (24) hours written notice to the Contractor to correct the situation, elect to have the job site cleaned by an independent labor force. The cost of cleaning by said independent labor force shall be deducted from moneys due the Contractor. 5.6 CITY'S OWNERSHIP OF MATERIALS Any and all materials, whether structural or natural, found within the limits of the project remain the property of the City unless City ownership is specifically conveyed to the Contractor. All material, equipment and work become the sole property of the City as installed. These provisions shall not be construed as relieving the Contractor from the sole responsibility for all materials and work for which payments have been made, for the restoration of damaged work, or as a waiver of right of the City to require the fulfillment of all the terms of the Contract. 5.7 GUARANTEE The Contractor shall warrant all equipment furnished and work performed by him for a period of one (1) year from the date of final written acceptance of the Work by City. Satisfaction of warranty work after final payment shall be as per Paragraph 10.15. All equipment and material warranties or guarantees shall be drawn in favor of the City and the originals thereof furnished to the Engineer for review and acceptance prior to final payment. Such guarantee shall in no way limit or relieve the Contractor of liability from subsequent claims of beach of contract due to substandard materials or workmanship, nor shall such warranty period shorten the statute of limitations for bringing a breach of contract or other action based upon any such deficiencies. 6.0 LOCATION OF EXISTING UTILITIES All existing underground utilities, such as telephone, cable television and electrical cables must be located by the Contractor prior to starting work. The Contractor shall contact the 0 Utilities at least 48 hours prior to commencing any work within the project area. There may be other utilities within the project area. The cost of substantiating the location of utilities shall be borne by the Contractor and included in the bid price. The Contractor shall be responsible for the repair and/or replacement of utilities which he damages during the course of construction. Utilities deemed to require relocation shall be identified by the Contractor prior to commencing work. The Contractor shall notice the City of the conflict and seek direction from the City prior to proceeding with work. Directions from the City may be to proceed despite conflict, place work order on hold and commence work at a different location, or relocate utilities under separate contract with the utility or a change order to be directed by the City. City reserves the right to authorize the construction, reconstruction, or maintenance of any public or private utility service, FAA or National Oceanic and Atmospheric Administration (NOAA) facility, or a utility service of another governmental agency, at any time during the progress of the work. Except as indicated on the plans or contract documents, the Contractor shall not permit any individual, firm or corporation to excavate or otherwise disturb any utility service or facilities located within the limits of the work without written permission of the Engineer. Should the owner of a utility or facility be authorized to perform construction, reconstruction, or maintenance as per this section, during the progress of the work, the Contractor shall cooperate with such owners in arranging and performing the work in this contract so as to facilitate such construction, reconstruction, or maintenance by others whether or not such work by others is indicated on the drawings. When ordered as extra work by the Engineer, the Contractor shall make all necessary repairs to the Work which are due to such authorized work by others, unless otherwise provided for in the contract, plans or specifications. It is understood and agreed that the Contractor shall not be entitled to make any claim for damages due to such authorized work by others or for any delay to the work resulting from the same. 7.0 PROGRESS AND COMPLETION OF WORK 7.1 CONTRACTOR'S OBLIGATION Contractor shall supervise and direct the Work, using Contractor's best skill and attention. Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences and procedures and for coordinating all portions of the Work under this Contract, unless the Contract Documents give other specific instructions concerning these matters. 10 Unless otherwise provided in the Contract Documents, Contractor shall provide and pay for labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work. Unless otherwise provided in the Contract Documents, Contractor shall pay all sales, use and other similar taxes. Contractor shall enforce strict discipline and good order among Contractor's employees and other persons carrying out the Work. Contractor shall not permit employment of unfit persons or persons not skilled in tasks assigned to them. Contractor currently holds and shall maintain at all times during the term of this Contract all required federal, state and local licenses necessary to perform the Work required under the Contract Documents. Contractor shall be responsible to the City for the acts and omissions of Contractor's employees, Subcontractors and their agents and employees, and other persons performing portions of the Work under a contract with Contractor. Contractor shall indemnify, defend and hold City harmless from all claims arising out of or related to its performance of the Work except for acts arising solely from the active negligence of the City. 7.2 START OF CONSTRUCTION The Contractor shall commence work on the date specified in the Notice to Proceed subsequently issued by the City, or as specifically noted in any Contract Addendum. However, in no case shall the Contractor commence work until the City has been furnished and acknowledges receipt of the Contractor's Certificates of Insurance and a properly executed performance and payment bond as required. 7.3 CONTRACT TIME The contractor shall complete, in an acceptable manner, all of the Work within the time schedule submitted in response to the Request for Proposal, subject to any Addenda or Change Orders hereto. 7.4 PROPERTY OF OTHERS A. Public Ownership The Contractor shall be responsible for the preservation of all public property, trees, monuments, etc., along and adjacent to the street and/or right-of-way, and shall use every precaution necessary to prevent damage or injury thereto. He shall use suitable 11 precautions to prevent damage to pipes, conduits and other underground structures, and shall protect carefully from disturbance or damage all monuments and property marks until a land surveyor has witnessed or otherwise referenced their location and shall not remove them until so directed by the Engineer in writing. The City shall remove and relocate all traffic control signs as required. B. Private Ownership The Contractor shall not enter upon private property for any purpose without obtaining permission from the property Owner thereof. 7.5 CHANGES IN THE WORK The City may order changes in the Work through additions, deletions or modifications without invalidating the Contract; however, any change in the scope of work or substitution of materials shall require the written approval of the City. Compensation and time of completion affected by the change shall be adjusted at the time of ordering such change. New and unforeseen items of work found to be necessary and which cannot be covered by any item or combination of items for which there is a contract price shall be classed as changes in the Work. The Contractor shall do such changes in the Work and furnish such materials, labor and equipment as may be required for the proper completion of construction of the work contemplated. In the absence of such written order, no claim for changes in the Work shall be considered. Changes in the Work shall be performed in accordance with the Plans and Specifications where applicable and work not so covered shall be done in accordance with specifications issued for this purpose. Changes in the Work required in an emergency to protect life and property shall be performed by the Contractor as required. 7.6 EXTENSION OF CONTRACT TIME No extension of time shall be valid unless given in writing by the City. No monetary compensation shall be given for delay. A delay beyond the Contractor's control occasioned by an "Act of God" may entitle the Contractor to an extension of time in which to complete the Work as determined by the City provided, however, the Contractor shall immediately give written notice to the City of the cause of such delay. "Rain day" extensions shall be granted upon written request of the Contractor to the City's Project Manager when said Project Manager determines that weather conditions make it counterproductive to work on said days. "Rain day" requests must be submitted at the end of each work week or be waived, and the cumulative "rain day" extensions granted shall be processed as a Change Order with each pay submittal. 12 In the event that the City suspends the Work as provided in Paragraph 9.3, the Contractor shall be granted an extension of time to complete the Work for as many calendar days as the Work was suspended; except, however, that the Contractor will not be granted an extension of time to complete the Work if the suspension was caused by a fault of the Contractor. 7.7 CORRECTION OF WORK Contractor shall, at no cost to the City, promptly correct Work failing to conform to requirements of the Contract Documents, whether observed before or after completion of the Work and whether or not fabricated, installed or completed, and shall correct any Work found to be not in accordance with the requirements of the Contract Documents within a period of one (1) year from the date of completion of the Work or by the terms of an applicable special warranty required by the Contract Documents. The provisions of this Paragraph apply to the Work done by Subcontractors as well as to the Work done by direct employees of Contractor. Nothing contained in this Paragraph shall be construed to establish a period of limitation with respect to other obligations that Contractor might have under the Contract Documents. Establishment of the time period of one (1) year as described in above relates only to the specific obligation of Contractor to correct the Work, and has no effect on the time within which the obligations of the Contract Documents may be enforced, nor to the time within which proceedings may be commenced to establish Contractor's liability with respect to Contractor's remaining contractual obligations. 7.8 LIQUIDATED DAMAGES In the event Contractor fails to perform any provision of the Contract Documents within the time schedule allotted, then the City may elect to receive, and Contractor agrees to pay, liquidated damages in the amount of two hundred fifty dollars ($250) per day beyond the agreed completion date. Inspection of the Work by the City and the subsequent issuance of a notice by the City indicating substantial completion will be the date used to signify work completion. If completion is beyond the schedule agreed upon, liquidated damages may be imposed by the City on the Contractor and will be withheld from payment. It is expressly acknowledged by Contractor that said payment shall not be interpreted nor construed as a penalty but is in fact a good faith attempt to fix damages which the City will suffer in the event Contractor fails to perform as required hereunder. 8.0 PUBLIC HEALTH AND SAFETY 8.1 PROTECTION OF PERSONS AND PROPERTY 13 The Contractor shall submit, for the City's approval, a project safety and security plan that describes the Contractor's plans and procedures to protect the safety and property of property owners, residents, and passers-by. The plan shall describe measures and precautions to be taken during working hours and non -working hours. A. Safety Precautions and Programs The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work in accordance with the U.S. Department of Labor Occupational Safety and Health Act and the laws of the State of Florida. This Contract requires that the Contractor and any and all subcontractors hired by the Contractor comply with all relevant standards of the Occupational Safety and Health Act. Failure to comply with the Act constitutes a failure to perform. The Contractor agrees to reimburse the City for any fines and/or court costs arising from penalties charged to the City for violations of OSHA committed by the Contractor or any and all subcontractors. B. Safety of Persons and Property The Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to, all employees on the Work and all other persons who may be affected thereby; all the work materials and equipment to be incorporated therein, whether in storage on or off the project site, under the care, custody or control of the Contractor or any of his subcontractors; and other property on the project site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction. The Contractor shall be held fully responsible for such safety and protection until final written acceptance of the Work. Fire hydrants on or adjacent to the Work shall be kept accessible to fire fighting equipment at all times. Temporary provisions shall be made by the Contractor to insure the proper functioning of all swales, gutters, sewer inlets, drainage ditches and irrigation ditches, which shall not be obstructed except as approved by the City. The Contractor acknowledges that, in executing the Project, it will operate machinery and equipment that may be dangerous to the adjacent property owners and the general public. The Contractor will be required to conduct excavations for the Project which may be hazardous to person and property. The Contractor shall develop and implement a job safety and security plan which will adequately protect all property and the general public. 14 C. Within Airport Property. When the work requires closing an air operations area of the airport or a portion of such area, the Contractor shall furnish, erect, and maintain temporary markings and associated lighting conforming to the requirements of AC 150/5340-1F, Marking of Paved Areas on Airports. The Contractor shall furnish, erect, and maintain markings and associated lighting of open trenches, excavations, temporary stockpiles, and its parked construction equipment that may be hazardous to the operation of emergency fire -rescue or maintenance vehicles on the airport in reasonable conformance to AC 150/5370-2C, Operational Safety on Airports During Construction. The Contractor shall identify each motorized vehicle or piece of construction equipment in reasonable conformance to AC 150/5370-2c. The Contractor shall furnish and erect all barricades, warning signs, and markings for hazards prior to commencing work which requires such erection and shall maintain the barricades, warning signs, and markings for hazards until their dismantling is directed by the Engineer. Open -flame type lights shall not be permitted within the air operations areas of the airport. 8.2 OPEN TRENCHES The Contractor shall fully comply with Florida Statutes and OSHA regulations with regard to open trenches during construction. The Contractor shall be place construction hazard fencing along any open trenches during the construction work -day, and shall leave no open trenches or excavations over -night unless properly fenced and with the specific approval of the Engineer or the City. 8.3 PLACEMENT OF HEAVY EQUIPMENT The Contractor shall not leave construction equipment parked in designated areas overnight or on weekends. At the close of work each day, the equipment shall be driven to and stored in the designated area so that the equipment will not become an "attractive nuisance" to neighborhood children. All equipment left unattended during the course of working day, such as during lunch hours or work breaks, shall not be left in a condition or location which would create a safety hazard to the general public. All keys shall be removed from the machines during those times. 8.4 TEMPORARY FACILITIES AND CONTROLS The Contractor shall provide controls for sanitary facilities, environmental protection and safety controls on site acceptable to the Florida Department of Health and Rehabilitative Services, Department of Environmental Protection, and St. Johns River Water Management District. 15 8.5 SANITARY PROVISION The Contractor shall provide and maintain such sanitary accommodations adequate for the use of his employees and those of his subcontractors, and as may be necessary to comply with the requirements and regulations of the local and state departments of health. Such facilities shall be made available when the first employees arrive on site of the Work, shall be properly secluded from public observation, and shall be constructed and maintained during the progress of the Work in suitable numbers and at such points and in such manner as may be required or approved. The Contractor shall maintain the sanitary facilities in a satisfactory and sanitary condition at all times and shall enforce their use. Contractor shall rigorously prohibit the committing of nuisances on the site of the Work, on the lands of the City or an adjacent property. The City shall have the right to inspect such facilities at all times to determine whether or not they are being properly and adequately maintained. Following the period of necessity for such accommodations, they and all evidence affixed thereto shall be removed. 8.6 WATER AND ELECTRIC SUPPLY The Contractor shall make all necessary applications and arrangements, and pay all fees and charges for water and electrical service necessary for the proper completion of the Project up to the time of final acceptance. The Contractor shall provide and pay for any temporary piping and connections. 8.7 NOISE CONTROL The Contractor shall provide adequate protection against objectionable noise levels caused by the operation of construction equipment, and shall submit a plan to the Engineer for his review prior to initiation and implementation of the plan. 8.8 DUST CONTROL The Contractor shall provide for adequate protection against raising objectionable dust clouds caused by moving construction equipment, high winds or any other cause, and shall submit a plan to the Engineer for his review prior to initiation and implementation of the plan. 8.9 WATER CONTROL The Contractor shall provide for satisfactory disposal of surplus water and shall submit a plan to the Engineer for his review prior to initiation and implementation of the plan. 16 Prior approval shall be obtained from the proper authorities for the use of public or private lands or facilities for such disposal. 8.10 POLLUTION, SILTATION AND EROSION CONTROL The Contractor shall provide for and take sufficient precautions to prevent pollution of private and public lands, reservoirs, ponds, rivers, streams, creeks, etc., by the disposal of surplus materials in the forms of solids, liquids or gases including, but not limited to, fuels, oils bitumen, calcium chloride or other harmful materials. Contractor shall conduct and schedule Work operations so as to avoid or otherwise minimize pollution or siltation of streams, lakes and reservoirs and to avoid interference with movement of migratory fish where there is a high potential for erosion and subsequent water pollution. Erosion control features shall be constructed concurrently with other work and at the earliest practicable time. The Contractor shall prepare a detailed description of Contractor's plan for Erosion and Turbidity Control, including location of erosion control and turbidity control devices, marked on a plan set as needed for clarity. The erosion and turbidity control shall meet the requirements of the St. John's River Water Management District for control of discharge of Total Suspended Matter, and shall prevent water and wind erosion of open excavations and swales. Proposer shall comply and be responsible for coordinating all current US EPA National Pollution Discharge Elimination System (NPDES) guidelines and documentation for construction. 8.11 LIMITATION OF OPERATIONS The Contractor shall control its operations and the operations of its subcontractors and suppliers so as to provide for the free and unobstructed movement of aircraft in the AIR OPERATIONS AREAS of the airport. When the work requires the Contractor to conduct its operations within the Air Operations Area of the airport, the work shall be coordinated with airport management (through the Engineer) at least 48 hours prior to commencement of such work. The Contractor shall not close an Air Operations Area until so authorized by the Engineer and until the necessary temporary marking and associated lighting is in place. When the contract work requires the Contractor to work within an Air Operations Area of the airport on an intermittent basis, the Contractor shall maintain constant communications as hereinafter specified; immediately obey all instructions to vacate the Air Operations Area, and immediately obey all instructions to resume work in the Air Operations Area. Failure to maintain the specified communications or to obey instructions shall be cause for suspensions of the Contractor's operations in the Air Operations Area until the satisfactory conditions are provided. The Air Operations Area 17 that cannot be closed to operating aircraft on a continuous basis, and will therefore only be closed on an intermittent basis, are indicated on the drawings or will be designated by the Engineer. Article III - SUPERVISION AND ADMINISTRATION 9.0 ENGINEER, CITY, CONTRACTOR RELATIONS 9.1 ENGINEER'S RESPONSIBILITY AND AUTHORITY All work done shall be subject to the construction review of the Engineer and City. Any and all technical questions which may arise as to the acceptability of materials furnished, work performed, or work to be performed, and all technical questions as to the acceptable fulfillment of the Contract on the part of the Contractor shall be referred to the Engineer who will resolve such questions. All claims of a technical nature of the City or Contractor shall be presented to the Engineer for resolution. 9.2 SUSPENSION OF WORK The City shall have the authority to suspend the Work wholly or in part, for such periods as may be deemed necessary and for whatever cause, to include but not be limited to, unsuitable weather or such other conditions as are considered unfavorable for prosecution of the Work, failure on the part of the Contractor to carry out the provisions of the Contract or to supply materials meeting the requirements of the Specifications, or the action of a governmental agency, by serving written notice of suspension to the Contractor. In the event that the Engineer shall become aware of any condition which may be cause for suspension of the Work, the Engineer shall immediately advise the City of such condition. The Contractor shall not suspend operations under the provisions of this Paragraph without the City's permission. 9.3 CONSTRUCTION REVIEW OF WORK All materials and each part or detail of the Work shall be subject at all times to construction review by the Engineer and the City. The Engineer and the City may appoint inspectors. The Contractor will be held strictly to the true intent of the Plans and Specifications in regard to quality of materials, workmanship, and the diligent execution of the Contract. Such construction review may include mill, plant, or shop inspection, and any material furnished under the Contract is subject to such inspection. The Engineer and the City shall be allowed access to all parts of the Work and shall be furnished with such information and assistance by the Contractor as is required to make a complete and detailed review. The City shall not be responsible for the acts or omissions of the Contractor. 18 9.4 QUALITY ASSURANCE TESTS AND PRELIMINARY OPERATION The Contractor shall perform the work of placing in operation all equipment installed under this Contract, except as specifically noted hereinafter. The Contractor shall make adjustments necessary for proper operation. The Contractor shall provide construction labor required for preliminary operation of the equipment installed under this Contract. The Contractor shall notify the City when work is considered to be complete, in operating condition, and ready for inspection and tests. The City will conduct quality assurance tests it deems necessary to determine if the Work functions properly. Arrangements for these quality assurance testing laboratory services will be made by the City. Payment for testing to show compliance with specified requirements, as well as the cost of retesting when materials and workmanship fail to meet specified requirements, will be deducted from moneys due the Contractor. 9.5 EXAMINATION OF COMPLETED WORK The City may request an examination of completed work of the Contractor at any time before acceptance by the City of the Work and shall remove or uncover such portions of the finished work as may be directed. After examination, the Contractor shall restore said portions of the Work to the standard required by the Plans and Specifications. Should the work thus exposed or examined prove acceptable, the uncovering or removing and the replacing of the covering or making good of the parts removed shall be paid for as extra work, but should the work so exposed or examined prove unacceptable, the uncovering, removing and replacing shall be at the Contractor's expense. 9.6 CONTRACTOR'S SUPERINTENDENT A qualified superintendent, who is acceptable to the City, shall be maintained on the project and give sufficient supervision to the Work until its completion. The superintendent shall have full authority to act on behalf of the Contractor, and all communications given to the superintendent shall be considered given to the Contractor. In general, such communications shall be confirmed in writing and always upon written request from the Contractor. 9.7 CITY'S RIGHT TO CORRECT DEFICIENCIES Upon failure of the contractor to perform the work in accordance with the Contract Documents, including any requirements with respect to the Schedule of Completion, and after five (5) days written notice to the Contractor, the City may, without prejudice to any other remedy he may have, correct such deficiencies. The Contractor shall be charged all costs incurred to correct deficiencies. W*] 9.8 CITY'S RIGHT TO TERMINATE CONTRACT AND COMPLETE WORK In the event of any default by the Contractor, the City shall have the right to immediately terminate the Contract upon issuance of written notice of termination to the Contractor stating the cause for such action. This Agreement may be terminated by the City without cause provided at least thirty (30) days written notice of such termination shall be given to the Contractor. In the event of termination, the City may take possession of the Work and of all materials, tools and equipment thereon and may finish the Work by whatever method and means it may select. It shall be considered a default by the Contractor whenever he shall: (a) Declare bankruptcy, become insolvent or assign his assets for the benefit of his creditors. (b) Disregard or violate the provisions of the Contract Documents or City's written instructions, or fail to prosecute the Work according to the agreed schedule of completion including extensions thereof. (c) Fail to provide a qualified superintendent, competent workmen or subcontractors, or proper materials, or fail to make prompt payment therefore. 9.9 RIGHTS OF VARIOUS INTEREST Wherever work being done by the City's forces or by other contractors is contiguous to work covered by the Contract, the respective rights of the various interests involved shall be established by the City, to secure the completion of the various portions of the Work in general harmony. 9.10 SEPARATE CONTRACTS The City may let other contracts in connection with the Work of the Contractor. The Contractor shall cooperate with other Contractors with regard to storage of materials and execution of their work. It shall be the Contractor's responsibility to inspect all work by other contractors affecting his work and to report to the City any irregularities which will not permit him to complete his work in a satisfactory manner. His failure to notify the City of such irregularities shall indicate the work of other contractors has been satisfactorily completed to receive his work. It shall be the responsibility of the Contractor to inspect the completed work in place and report to the Engineer immediately any difference between completed work by others and the Plans. 9.11 SUBCONTRACTS AND PURCHASE ORDERS Prior to signing the Contract or at the time specified by the City, the Contractor shall submit in writing to the City the names of the subcontractor proposed for the Work. Subcontractor may not be changed except at the request or with the approval of the City. The Contractor is responsible to the City for the acts and omissions of his subcontractors and their direct or indirect employees, to the same extent as he is responsible for the acts 20 and omissions of his employees. The Contract Documents shall not be construed as creating a contractual relation between any subcontractors and the City. The Contractor shall bind every subcontractor by the terms of the Contract Documents. 9.12 WORK DURING AN EMERGENCY The Contractor shall perform any work and shall furnish and install materials and equipment necessary during an emergency endangering life or property. In all cases, he shall notify the Engineer and City of the emergency as soon as practicable, but he shall not wait for instructions before proceeding to properly protect both life and property. 9.13 ORAL AGREEMENTS No oral order, objection, claim or notice by any party to the others shall affect or modify any of the terms or obligations contained in any of the Contract Documents, and none of the provisions of the Contract Documents shall be held to be waived or modified by reason of any act whatsoever, other than by a definitely agreed waiver or modification thereof in writing, and no evidence shall be introduced in any proceeding of any other waiver or modification. 9.14 NIGHT AND/OR SUNDAY WORK No night or Sunday work will be permitted, except in case of emergency, or with prior approval from City, and then only to such extent as is absolutely necessary to protect life or property. This clause shall not pertain to crews organized to perform restoration work which needs no verifying inspection, maintenance work on equipment, or to operate and maintain special equipment such as dewatering pumps which may be required to work 24 hours per day. All such night and/or Sunday work must be authorized by the City. 9.15 UNAUTHORIZED WORK Work done without lines and grades having been established, work done without proper inspection, or any changes made or extra work done without written authority will be done at the Contractor's risk and will be considered unauthorized, and, at the option of the City, may not be measured and paid for. 9.16 USE OF COMPLETED PORTIONS OF THE WORK The City shall have the right to use, occupy, or place into operation any portion of the Work that has been completed sufficiently to permit safe use, occupancy, or operation, as determined by the Engineer. If such use, occupancy, or operation increases the cost of or delays the Work, the Contractor shall be entitled to extra compensation, or an extension of time, or both, as determined by the Engineer. However, if Contractor has failed to complete the Work in accordance with the time requirements of the Agreement, no 21 compensation (including set -offs to liquidated damages) shall be allowed for such use or occupancy. 9.17 CONTRACTOR'S RESPONSIBILITY FOR WORK Until acceptance of the Work by the City, it shall be under the charge and care of the Contractor, and he shall take every necessary precaution against injury or damage to the Work by the action of the elements or from any other cause whatsoever, whether arising from the execution or from the non -execution of the Work. The Contractor shall rebuild, repair, restore and make good, without additional compensation, all injury or damage to any portion of the Work occasioned by any cause, other than the sole and active negligence of the City, before its completion and acceptance. 10.0 MEASUREMENT AND PAYMENT 10.1 DETAILED BREAKDOWN OF CONTRACT The Contractor shall submit a complete breakdown of the contract amount showing the value assigned to each part of the Work, including an allowance for profit and overhead within ten (10) days of the execution of the Contract by the parties. Upon approval of the breakdown of the contract amount by the Engineer and the City, it shall be used as the basis for all requests for payment. 10.2 REQUEST FOR PAYMENT The Contractor may submit to the City not more than once each month a request for payment for work completed. Where applicable, the Contractor may choose to submit a request for payment at the substantial completion of each work order. The City may elect to provide its own form for the Contractor to submit progress payment requests. The standard form provided by the City, or a form presented by the Contractor having received prior approval from the City, can be used for the submittal of a progress payment. The Contractor shall furnish the Engineer and the City all reasonable facilities required for obtaining the necessary information relative to the progress and execution of the Work. In addition to each month's invoice, an updated project schedule shall be submitted. Each request for payment shall be computed from the work completed to date on all items listed in the detailed breakdown of the contract amount less previous payments and back charges. If payment is requested on the basis of materials and equipment not incorporated in the project but delivered and suitably stored at the site or at another location agreed to in writing, the payment request shall also be accompanied by a bill of sale, invoice or other documentation warranty that the City has received the materials and equipment free and clear of all liens, charges, security interests and encumbrances, all of 22 which shall be satisfactory to the City. No payments shall be made for materials stored on site without approval of the City. An amount of 10% of each monthly pay request shall be retained until final completion and written acceptance of the Work by the City. Payment of the retainage shall be included in the Contractor's final pay request in accordance with Paragraph 10.14. Any deviation in the release or partial release of the 10% retainage shall be at the sole discretion of the City, but in no case earlier than completion of the Engineer's "punch list inspection". Any request for payment shall be accompanied by claim releases for work done or materials furnished in accordance with Paragraph 10.13. Prior to submission of any request for payment by the Contractor, the Engineer shall review the request for payment to determine the following: (a) That the work covered by the request for payment has been completed in accordance with the intent of the Plans and Specifications. (b) That the quantities of work have been completed as stated in the request for payment, whether for a unit price contract or for payment on a lump -sum contract. 10.3 CITY'S ACTION ON A REQUEST FOR PAYMENT Within thirty (30) days from the date of receipt of a request for payment the City shall do one of the following: (a) Approve and pay the request for payment as submitted. (b) Approve and pay such other amount of the request for payment in accordance with Paragraph 10.4 as the City shall decide is due the Contractor, informing the Contractor in writing of the reasons for paying the amended amount. (c) Disapprove the request for payment in accordance with Paragraph 10.4 informing the Contractor in writing of the reasons for withholding payment. 10.4 CITY'S RIGHT TO WITHHOLD PAYMENT OF A REQUEST FOR PAYMENT The City may withhold payment in whole or in part on a request for payment to the extent necessary for any of the following reasons: (a) Work not performed but included in the request for payment, or the contract Price has been reduced by written change order. 23 (b) Work covered by the request for payment which is not in accordance with the Plans, Specifications and generally accepted construction practices, including if, in the opinion of the City, there is sufficient evidence that the Work has not been satisfactorily completed, or based upon tests and/or inspections the work is defective or has been damaged requiring correction or replacement. (c) In the event of a filing of a claim or lien, or information received by City of a potential filing of a claim or lien against the Contractor or City. (d) Failure of the Contractor to make payments to subcontractors, material suppliers or labor. (e) Damage to another contractor. (f) The City has had to correct a defect in the Work, or there are other items entitling the City to a set-off against the amount recommended. (g) Default of any of the provisions of the Contract Documents. 10.5 PAYMENT FOR UNCORRECTED WORK Should the City direct, in writing, the Contractor not to correct work that has been damaged or that was not performed in accordance with the Contract Documents, an equitable deduction from the contract amount shall be made to compensate the City for the uncorrected work. 10.6 PAYMENT FOR REJECTED WORK AND MATERIALS The removal of work and materials rejected under Paragraph 5.3 and the re-execution of work by the Contractor shall be at the expense of the Contractor and the Contractor shall pay the cost of replacing the destroyed or damaged work of other contractors by the removal of the rejected work or materials and the subsequent re-execution of that work. In the event that City incurs expenses related thereto, Contractor shall pay for the same within thirty (30) days after written notice to pay is given by the City. If the Contractor does not pay the expenses of such removal, after ten (10) days written notice being given by the City of its intent to sell the materials, the City may sell the materials and shall pay to the Contractor the net proceeds therefrom after deducting all the costs and expenses that are incurred by the City. If the proceeds do not cover the expenses incurred by the City, such additional amounts may be set-off against any payments due Contractor. 24 10.7 CHANGES IN THE WORK A. Change Orders If conditions require a change in the scope of work, such change shall be effected by the Contractor when the City issues a written Change Order. The Change Order shall set forth in complete detail the nature of the change, the change in the compensation to be paid the Contractor and whether it is an addition or a reduction of the original total contract cost. Should additional or supplemental drawings be required, they will be furnished by the Contractor. Compensation to be paid to the Contractor for accomplishing the work of a Change Order shall be established in one of the following ways: (a) By lump sum proposed by the Contractor and accepted by the City. (b) By unit prices established and agreed to. (c) By unit prices established for additional kinds of work. (d) By other methods as may be mutually agreed upon. (e) By force account wherein the Contractor provides the labor and materials at Contractor's direct cost plus 15% for overhead and profit. When the force account method is used, the Contractor shall provide full and complete records of all costs for review by the City. Said change order shall constitute full compensation for all claims relating to the changed or additional work, including delay damage claims. B. Claims Claims arising from changes or revisions to the scope of work made by the Contractor at the City's request shall be presented to the City before work starts on the changes or revisions. If the Contractor deems that extra compensation is due for work not covered herein, or in Supplemental Agreement, the Contractor shall notify the City in writing of its intention to make claim for extra compensation before work begins on which the claim is based. If such notification is not given and the City is not afforded by the Contractor a method acceptable to the City for keeping strict account of actual cost, then the Contractor hereby waives its request for such extra compensation. The City is not obligated to pay the Contractor if the City is not notified as described above. The Contractor may refuse to perform additional work requested by the City until an appropriate agreement is executed by the parties. Such notice by the Contractor and the fact that the City has kept account of the costs as aforesaid shall not in any way be construed as proving the validity of the claim. 25 C. Differing Site Conditions Contractor shall promptly, and before such conditions are disturbed, notify City in writing of: 1. Subsurface or latent physical conditions at the site differing materially from those indicated in this Agreement and its subparts; or 2. Unknown physical conditions at the site, of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inhering in the work of the character provided for in this Agreement. If City finds that conditions materially differ and will cause an increase or decrease in the Contractor's cost or the time required to perform any part of the work under this Agreement, whether or not changed as a result of such conditions, the City shall approve an equitable adjustment and will according modify the Agreement in writing. Any claim for an equitable adjustment of the contract price based upon differing site conditions is specifically conditioned upon prior written approval of the additional compensation by City. Said equitable adjustment shall constitute full compensation for all claims relating to the differing conditions, including delay damage claims. No claim of the Contractor under this clause shall be allowed unless the Contractor has given the notice required herein. Further, no claim by the Contractor for an equitable adjustment shall be allowed if asserted after final payment under this Agreement. 10.8 CANCELED ITEMS OF WORK The City shall have the right to cancel those portions of the contract relating to the construction of any item provided therein. Such cancellation, when ordered by the City in writing, shall entitle the Contractor to the payment of a fair and equitable amount covering all costs incurred by him pertaining to the canceled items before the date of cancellation or suspension of the Work. The Contractor shall be allowed a profit percentage on the materials used and on construction work actually done, at the same rates as provided for "Changes in the Work", but no allowance will be made for anticipated profits. Acceptable materials ordered by the Contractor or delivered on the site before the date of such cancellation or suspension shall be purchased from the Contractor by the City at actual cost and shall thereupon become the property of the City. 10.9 PAYMENT FOR WORK SUSPENDED BY THE CITY If the Work or any part thereof shall be suspended by the City as provided in Paragraph 9.3, the Contractor will then be entitled to payment for all work done except as provided in Paragraph 10.4. 26 10.10 PAYMENT FOR WORK BY THE CITY The cost of the work performed by the City removing construction materials, equipment, tools and supplies in accordance with Paragraph 5.6 and in correcting deficiencies in accordance with Paragraph 9.8 shall be paid by the Contractor. 10.11 PAYMENT FOR WORK BY CITY FOLLOWING TERMINATION OF CONTRACT A. Termination by City for Cause Upon termination of the contract by the City for cause, including abandonment or termination by Contractor, the City may enter into an agreement with others for the completion of the Work under this Agreement and the Contractor shall be held harmless for the work of others. No further payments shall be due the Contractor until the Work is completed and accepted by the City. If the unpaid balance of the contract amount shall exceed the cost of completing the Work including all overhead costs, Contractor shall be paid up to the amount of the excess balance on a quantum meruit basis for the work done prior to termination. If the cost of completing the Work shall exceed the unpaid balance, the Contractor or its Surety shall pay the difference to the City. The cost incurred by the City as herein provided shall include the cost of the replacement contractor and other expenses incurred by the City through the Contractor's default. In either event, all work done, tracings, plans, specifications, maps, computer programs and data prepared by the Contractor under this Agreement shall be considered property of the City. B. Termination by City Without Cause In the event the City without cause abandons, terminates or suspends this Agreement, the Contractor shall be compensated for services rendered up to the time of such termination on a quantum meruit basis and any work done or documents generated by the Contractor shall remain the property of the City. 10.12 TERMINATION OF CONTRACTOR'S RESPONSIBILITY The Contract will be considered complete when all work has been finished, the final construction review is made by the Engineer, and the project accepted in writing by the City. 10.13 RELEASE OF CLAIMS (INTERRVI/FINAL) The Contractor shall deliver, with each request for payment, a completed Affidavit and Release of Claim on a form supplied by the City. Also, from each supplier or subcontractor who has notified the City of his right to file a Claim (Notice to City) or who is listed in the Contractor's Affidavit and Release of Claim as an unpaid, potential 27 Claimant, a Claimant's Sworn Statement of Account, executed by the supplier or subcontractor, must be attached to each request for payment. If the completed forms are not supplied with the request for payment, the City will notify Contractor of the outstanding claims of record and, if said completed form(s) are not supplied within thirty (30) days, the City shall make joint payments to the Contractor and outstanding claimants. 10.14 ACCEPTANCE AND FINAL PAYMENT When it is determined, as a result of a joint inspection of the Work by the Contractor, City, and Engineer that the Work has been completed in accordance with the terms of the Contract Documents, the Engineer shall certify completion of the Work to the City. At that time, the Contractor may submit the Contractor's final request for payment. The Contractor's final request for payment shall be the contract amount plus all approved written additions less all approved written deductions and less previous payments made. As a condition for Final payment, a Contractor's Final Affidavit must be received by the City along with his Final Payment Request and any as -built drawings which may be required. The Contractor shall furnish full and final releases of Claim for labor, materials and equipment incurred in connection with the Work, following which the City will release the Contractor except as to the conditions of the performance bond, any legal rights of the City, required guarantees and satisfaction of all warranty work, and shall authorize payment of the Contractor's final request for payment. 10.15 SATISFACTION OF WARRANTY WORK AFTER FINAL PAYMENT The making of the final payment by the City to the Contractor shall not relieve the Contractor of responsibility for faulty materials or workmanship. The City shall promptly give notice of faulty materials and workmanship and the Contractor shall promptly replace any such defects discovered within one (1) year from the date of final written acceptance of the Work by the City. 11.0 PUBLIC CONTRACT REQUIREMENTS 11.1 COVENANT AGAINST CONTINGENT FEES The Contractor warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement and that he has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this paragraph, the City shall have the right to terminate the Agreement without liability and, at its discretion, deduct from the Agreement price, or otherwise recover, the full amount of such fee, commission, percentage, gift or consideration. 28 11.2 INTEREST OF MEMBERS OF CITY AND OTHERS No officers, members or employees of the City and no member of its governing body, and no other public official of the governing body of the locality or localities in which services for the facilities are situated or carried out, who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of this project, shall participate in any decision relating to this Agreement which affects his personal interest, or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. 11.3 CERTIFICATION OF RESTRICTIONS ON LOBBYING The Contractor agrees that no Federal appropriated funds have been paid or will be paid by or on behalf of the Contractor to any person for influencing or attempting to influence any officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress or an employee of a member of Congress in connection with the awarding of any Federal contract, the making of any Federal Grant, the making of any Federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment or modification of any Federal contract, Grant, loan or cooperative agreement. Further, Contractor shall fully comply with the Federal Lobbying Disclosure Act of 1995. If any funds other than Federal appropriated funds have been paid by the Contractor to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress or an employee of a member of Congress in connection with any Agreement, the undersigned shall complete and submit the attached Standard Form -LLL "Disclosure Form to Report Lobbying" in accordance with its instructions. Any and all subcontracts executed by Contractor for the Work hereunder shall likewise certify and disclose accordingly 11.4 INTEREST OF CONTRACTOR The Contractor covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which shall conflict in any manner or degree with the performance of services required to be performed under this Agreement. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed. The Contractor shall not undertake any professional work which conflicts with his duties as the City's Contractor without the prior written consent of the City during the term of this Agreement. Any work where the Contractor can reasonably anticipate that it may be called to testify as a witness against the City in any litigation or administrative proceeding will constitute a conflict of interest under this Agreement. 11.5 PUBLIC ENTITY CRIMES The Contractor shall file the attached sworn statement which is entitled PUBLIC ENTITY CRIMES, stating whether a person or affiliate as defined in Section 287.133 (1) Florida Statutes, has been convicted of a public entity crime subsequent to July 1, 1989, in accordance with the provisions of said statute. 11.6 DRUG-FREE WORKPLACE The Agreement documents also consist of the "Drug -Free Workplace Form" which is in accordance with Florida Statute 287.089 and must be signed and instituted. 11.7 COMPLIANCE WITH LAWS Contractor shall comply with all applicable federal laws that in any way regulate or impact the Work, including, but not limited to, The Clean Air Act (42 USC §7506(c)), The Endangered Species Act (16 USC §1531, et seq.), Executive Order No. 11593, Executive Order No. 11988, Executive Order No. 11990, The Fish and Wildlife Coordination Act (PL 85-624), The Safe Water Drinking Act Section 1424(e) (PL 93- 523, as amended), The Wild and Scenic Rivers Act (PL 90-542, as amended), The Demonstration Cities and Metropolitan Development Act of 1966 (PL 89-754), Section 306 of The Clean Air Act, Section 508 of The Clean Water Act, Executive Order No. 11738, The Civil Rights Act of 1964 (PL 88-352), The Age Discrimination Act (PL 94- 135), Section 13 of The Federal Water Pollution Control Act (PL 92-500), Executive Order No. 11246, Executive Order No. 11625, Executive Order No. 12138, Executive Order No. 12549, The Davis Bacon Act (40 USC §276), the Occupational Safety and Health Act and applicable regulations, and the Americans with Disabilities Act (PL 101- 336). 11.8 INSURANCE The Contractor agrees to carry insurance, of the types and subject to the limits as set forth below and maintain said insurance during the life of this agreement: (a) Workers' Compensation - Contractor shall purchase workers' compensation insurance as required by law. (b) Commercial General Liability - Contractor shall purchase Commercial General Liability insurance with a combined single limit of at least $5,000,000. (c) Commercial Auto Liability - Contractor shall purchase Commercial Auto Liability insurance with a combined single limit of at least $1,000,000. (d) Professional Liability — See Page 14 of Instructions to Proposers. Further, Contractor shall maintain such insurance as is reasonably required to satisfy its obligations under Paragraph 9.18 for the Work paid for by the City but not yet accepted. The insurance company selected shall be A+ or better per the Best's Key Rating Guide. The Contractor and the insurance company(s) shall agree to furnish the City thirty (30) 30 days written notice of their intent to cancel or terminate said insurance. It is the full responsibility of the contractor to insure that all sub -contractors have full insurance coverage as stated above. The Contractor shall not commence the Work under this contract until he has obtained all the insurance required under this paragraph and certificates of such insurance have been submitted to the City, nor shall the Contractor allow any subcontractor to commence work on his subcontract until all insurance required has been so obtained and approved by the City. The Contractor shall carry and maintain until acceptance of the Work, insurance as specified herein and in such form as shall protect him and any subcontractor performing work under this Contract, or the City, from all claims and liability for damages for bodily injury, including accidental death, under this Contract, whether by himself or by any subcontractor or by any one directly or indirectly employed by either of them. The Contractor shall furnish to the City certificates of insurance in duplicate showing proof of insurance, naming the City as an additional insured parry, prior to the start of construction as provided in the Contract. 11.9 BOND The Contractor shall provide bonds issued by companies holding certificates of authority as acceptable sureties in the form prescribed by State Law, and generally as shown in these Documents, for Performance and Payment, each in the amount of 100% of the total contract amount. 11.10 LAWS TO BE OBSERVED The Contractor shall give all notices and comply with all federal, state and local laws, ordinances, permit requirements and regulations in any manner affecting the conduct of the Work, and all such orders and decrees as enacted by bodies or tribunals having any jurisdiction or authority over the Work, and shall indemnify and save harmless the City and Engineer against any expense, claim or liability arising from, or based on, the violation of any such law, ordinance, regulation, permit requirements, order or decree, whether by himself or his employees. The failure of the Contractor to adhere to any known law or regulation pertaining to furnishing services under this Agreement shall constitute a material breach of this Agreement. The Contractor acknowledges that this requirement includes compliance with all federal, state and local health and safety rules and regulations. The Contractor shall keep himself fully informed of all existing and pending state and national laws and municipal ordinances and regulations in any manner affecting those engaged or employed in the Work, or in any way affecting the conduct of tribunals having any jurisdiction or authority over the same. If any discrepancy or inconsistency is discovered in the Plans, Specifications, or Contract for this work in relation to any such law, ordinance, regulations, order or decree, he shall forthwith report the same to the 31 Engineer and City in writing. He shall at all times himself observe and comply with and cause all his agents, subcontractors and employees to observe and comply with decrees; and shall protect and indemnify the City and Engineer, their officers, employees and agents against any expense, claim or liability arising from or based upon violation of any such law, ordinance, regulations, orders or decree, whether by himself or his employees. All building construction work alterations, repairs or mechanical installations and appliances connected therewith shall comply with the applicable building rules and regulations, restrictions and reservations of record, local ordinances and such other statutory provisions pertaining to this class of work. 11.11 DEBARMENT AND SUSPENSION In accordance with Executive Order 12549, Debarment and Suspension (40 CFR 32), the Contractor shall agree and certify that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and that the Contractor shall not knowingly enter into any lower tier contract, or other covered transaction, with a person who is similarly debarred or suspended from participating in this covered transaction without prior written approval of the City. Upon execution of this Agreement by the Contractor, the Contractor shall complete sign and return a copy of the form entitled "Certification Regarding Debarments, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Federally Funded Transactions" attached hereto, and shall include the language of this Paragraph and the attached form in all subcontracts executed to support the Contractor's work under this Agreement. 12.0 MISCELLANEOUS 12.1 ADDRESSES FOR NOTICES All notices given under or in connection with any of the Contract Documents shall be delivered in person or by telegraph or registered or certified mail to the parties at the address as either party may by notice designate. 12.2 WRITTEN NOTICE Written notice shall be considered as served when delivered to the designated representative of the Contractor and receipt acknowledged or sent by registered mail to the individual, firm, or corporation to the business address stated in Bid Proposal. Change of Address: It shall be the duty of each party to advise the other parties to the Contract as to any changes in his business address until completion of the Contract. 32 12.3 TAXES Contractor shall pay all sales or other taxes of any type which may be incurred in connection with the Work hereunder, and shall reimburse the City for any such taxes paid by the City. 12.4 TIME IS OF VITAL IMPORTANCE It is agreed and understood that time is of vital importance with respect to the completion date for the Work and all other provisions of the Contract Documents. 12.5 NO WAIVER OF LEGAL RIGHTS Neither the payment for, nor acceptance of the whole or any part of the Work by the City or representatives of the City, nor any extension of time, nor the withholding of payments, nor any possession taken by the City, nor the termination of employment of the Contractor shall operate as a waiver of any portion of the Contract or any power therein reserved or any right therein reserved or any right therein provided, nor shall the waiver by the City of any of the Contractor's obligations or duties under this Agreement constitute a waiver of any other obligation or duty of the Contractor under this Agreement. 12.6 RIGHT TO WORK PRODUCT No reports, data, programs or other material produced in whole or in part under this Agreement shall be subject to copyright by the Contractor, in the United States or in any other country. The City or its assigns shall have the unrestricted authority to publish, disclose, distribute and otherwise use, in whole or in part, any reports, data, programs or other material prepared under this Agreement. All tracings, plans, specifications, maps, computer programs and data prepared or obtained under this Agreement shall remain the property of the City. Any use of any plans and specifications by the City except the use reasonably contemplated by the City at the time the City entered this Agreement will be at the City's risk and Contractor, its officers, directors and employees, will be held harmless from such use. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. ATTEST: THE CITY OF SEBASTIAN Sally A. Maio, CMC City Clerk 33 Name: Terrence R. Moore Title: City Manager (SEAL) Approved as to Form and Content for: Reliance by the City of Sebastian Only Rich Stringer, City Attorney _------------------------- CONTRACTOR ------------------------- Signed, sealed and delivered in the presence of: Contractor NAME: NAME: 34 Name: Title: