Loading...
HomeMy WebLinkAbout2015-08-06 PZ MinutesW C CITY OF SEBASTIAN 040 m PLANNING AND ZONING COMMISSIONcc MINUTES OF REGULAR MEETING C ,0) Q AUGUST 6, 2015 ICES C Chairman Dodd called the meeting to order at 6:00 P.M. a E The Pledge of Allegiance was said by all. al U '++ U) ROLL CALL: PRESENT: Mr. Roth Mr. McManus C Mr. Dodd Mr. Qizilbash �� Ms. Kautenburg(a) Mr. Carter (1) Q a G Mr. Alvarez (a) Mr. Reyes (6:02 pm) N Q EXCUSED: Mr. Durr ALSO PRESENT: Frank Watanabe, PE, Community Development Director Ken Killgore, Administrative Services Director Robert Ginsburg, City Attorney Dorri Bosworth, Planner/Recording Secretary Ms. Dale Simchick, IRC School Board Liaison was also present ANNOUNCEMENTS AND/OR AGENDA MODIFICATIONS: Chmn. Dodd stated that Mr. Durr had an excused absence, and Mr. Alvarez would be voting in his place. APPROVAL OF MINUTES: MOTION by Roth/Carter to accept the minutes of the July 16, 2015 Planning and Zoning Commission meeting as submitted. Motion was approved unanimously by voice vote. PUBLIC HEARINGS: None UNFINISHED BUSINESS: None PUBLIC INPUT: None NEW BUSINESS: A. ACCESSORY STRUCTURE REVIEWS — LDC SECTION 54-2-7.5: 1. 881 Patterson Avenue - 25'X 40'(1000 SF) Detached Garage — Eiwor McDonald 2. 104 Maltz Avenue -18'X 36'(648 SF) Carport — Gerald Davis 1. 881 PATTERSON AVENUE: Mr. Paul Otto, of Florida Shores Construction in Orlando, introduced himself and stated they had worked with staff to be in compliance with the proposed project. Ms. Bosworth explained that the applicant's landscape plan showing the required shrubs had not been received before the agenda packets had been disbursed, and a copy of that plan had been placed by each of the Commissioner's chairs for their review. She continued that 37 shrubs were required but because the structure was surrounded by concrete parking areas and new sidewalks the shrubs would be placed along the edge of applicable concrete areas instead of PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF AUGUST 6, 2015 the building's foundation. Mr. Otto stated the owners had also already planted 3 or 4 new palm trees on the property to add to the existing landscaping. Mr. Roth stated the plan they were given didn't show the existing shed on the west side of the house. Ms. Bosworth stated staff was not aware of an existing shed, and after it was verified by Mr. Otto, Ms. Bosworth requested that the Commission make its removal a condition of approval since the size of the new proposed garage was the maximum allowed. Mr. Reyes asked if the concrete parking areas around the new garage were existing or proposed. Mr. Otto stated proposed. He also asked for clarification if the concrete was allowed to be in the easement area. Ms. Bosworth stated yes, after the homeowner signs an affidavit that they are aware that the utility agencies still have the right to use the easement. She also stated the surveyor, through the building permit application review, was requested to supply impervious coverage information. And in response to Mr. Reyes' question, she stated that the house had been built squarely over the lot lines, the easement had been abandoned, and a Unity of Title had not been required since the lots could not be re -divided. Mr. Qizilbash had questions regarding the number of trees needed for a double lot parcel. Ms. Bosworth explained that the house was built in 1989 before the current code was implemented, and the property was grandfathered in. She noted 3 to 4 palms were existing as she could determine from an aerial of the property, and suggested, because of the size of the new structure, a few more trees could be planted to bring the property closer to compliance. Mr. Carter asked if the new plan placed by their seats indicated the additional trees. Ms. Bosworth stated no. A discussion ensued regarding the notes on the plan and determining if the plan indicated existing trees, or newly planted trees. Ms. Bosworth stated they were the existing, but Mr. Otto stated they were the new. Staff and the Commission agreed that there should be 5 to 6 trees on site and that the number would be verified when the final landscaping inspection was done. MOTION by Roth/Qizilbash "that the site plan for 881 Patterson Avenue, Lots 13 & 14, be approved as submitted with the staff verifying the existence of trees as identified on the site plan we received, and also removal of the shed on the western part of the property, west of the house, to bring the square footage into compliance with the code." After clarification by Chmn. Dodd, Mr. Roth corrected the motion to be an approval for the proposed "Accessory structure". The height was questioned, and Ms. Bosworth verified that the walls were 8 feet, but height to the ridgeline was approx. 15.5 feet. ROLL CALL: Mr. McManus yes Mr. Qizilbash yes Mr. Alvarez (a) yes Mr. Reyes yes Mr. Roth yes Mr. Carter yes Mr. Dodd yes The vote was 7-0. Motion carried. 2. 104 MALTZ AVENUE: Mr. Gerald Davis, homeowner, stated the proposed carport was to protect a motorhome, which was currently parked on the vacant lot under pine trees. Ms. Bosworth reviewed the application, stating this was a corner lot which was combined with a formal Unity of Title, the carport would match the roof and trim colors of the house, and both lots had numerous existing trees, more than code required. Staff recommended approval. Mr. Dodd asked if the existing culvert shown on the plan was the access point to the carport. Mr. Davis stated yes, the culvert was existing when he bought the lot. PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF AUGUST 6, 2015 Mr. Qizilbash asked if pine trees received tree credit. Staff responded yes. Mr. Davis clarified that he had three very large oak trees that counted as multiple tree credits. Mr. McManus questioned if there would be a formal impervious driveway to the structure. Mr. Davis stated no. MOTION by Reyes/Carter "to approve the accessory structure for 104 Maltz Avenue as submitted." ROLL CALL: Mr. Reyes yes Mr. Dodd yes Mr. Roth yes Mr. Alvarez (a) yes Mr. Carter yes Mr. McManus yes Mr. Qizilbash yes The vote was 7-0. Motion carried. B. RECOMMENDATION TO CITY COUNCIL — REVIEW OF CAPITAL IMPROVEMENT PROGRAM AND CAPITAL OUTLAY ITEMS GREATER THAN $50,000 — 6 YEAR SCHEDULE FY 2015/2016 THROUGH 2020/2021 The Finance Director, Mr. Ken Killgore, gave a Power Point presentation to the Commission (attached) which highlighted the information given in their agenda packet and detailed the funding sources. He explained the CIP process and what other Boards have reviewed the CIP, what the CIP included, a breakdown of the projects, items for the upcoming fiscal year, and items for FY 2016 to 2021. Ms. Kautenburg noted that there was not any projected funding for seawall repairs or replacement that had been discussed by City Council. Mr. Killgore stated monies had been approved for an engineering assessment that was currently underway, and the findings would be reported to CC at their 8/26 meeting. Final action on the matter had not yet been decided. Mr. Dodd asked where would the money come from if it was concluded that the City was responsible for the repairs. Mr. Killgore stated it would most likely have to be financed but without the assessment findings it would hard to know what the City would want to commit to at this point. Mr. Watanabe gave the Commission an update on the assessment and seawall activities. Mr. Dodd concurred that some assessment of the costs should be included in the CIP for future planning. Mr. Roth asked if the Golf Course irrigation project was to be completed all in one year. Mr. Killgore stated yes, and Mr. Watanabe provided some details saying they hoped to have all 18 holes completed by January. Mr. Roth also questioned if there was funds for railroad crossing improvements in the budget. Mr. Killgore stated yes, that they were not listed in the CIP but in the General Funds, and detailed that there was $50K from last year, and an additional $50K in this year's budget. Mr. Watanabe provided additional details on the recently approved AAF funding, Quiet Zones and the City s design plans for quad gates and other safety improvements at the crossings, and which locations were the Citys. Mr. Watanabe also stated the design plans included pedestrian sidewalk at all the crossings. Ms. Simchick thanked the City for moving up the baseball fields lighting at the Barber Street Sports Complex within the CIP and noted how many area children were involved in the local baseball programs. She asked about the Brushfoot bike path, and Mr. Watanabe clarified that the portion of Airport Drive East that accessed the Golf Course and entered into Collier Club was re -named to Brushfoot Drive, and then gave details on the proposed bike path. PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF AUGUST 6, 2015 Mr. McManus commented on the proposed US Highway #1 beautification project using local monies on a Federal highway, questioned if SJRWMD would get involved financially for environmental issues if the seawalls were to collapse, suggested adding additional funding for the deteriorating condition of many streets, and thanked the city employees for doing a good job which allowed costs to stay under control. Mr. Watanabe responded by updating the Commission on the grants that staff was currently applying for and those that the City had received awards, DEP's involvement with the seawalls and asbestos issues, and the city's direction to get the drainage system working better to keep water off the streets and then repairing them. Mr. Dodd asked Mr. Killgore if CRA funds could be used for some of the road projects. He responded by explaining some of the programs that the CRA funds were already committed to, specifically the sewer grant program. Mr. Dodd also suggested other projects listed in the CIP that could use alternate funding sources so that the DST monies were freed up for needed road resurfacing projects. Mr. Reyes asked if golf carts were allowed to share bike trails and pedestrian paths. Mr. Watanabe discussed greenways, multi -modal transportation systems, and stated golf cart policies were a gray area - usually established accordingly by each community. MOTION by Reyes/Qizilbash "to recommend to the City Council this Capital Improvement Budget as submitted." ROLL CALL: Mr. Roth yes Mr. McManus yes Mr. Qizilbash yes Mr. Carter yes Mr. Reyes yes Mr. Dodd yes Mr. Alvarez (a) yes The vote was 7-0. Motion carried. STAFF MATTERS: None COMMISSIONERS MATTERS: Mr. Carter asked if there was a maintenance schedule for the landscaping in front of City Hall as some of the trees were overgrown. Mr. Alvarez thanked Mr. Watanabe for getting the sidewalk in front of Cumberland Farms finally repaired by the County. Mr. Dodd asked for an update on the old Fire Station site plan [for Muscle Car sales] since the building was recently torn down. Ms. Bosworth stated the property was recently bought by Strunk Funeral Home and they were working on a site plan to add additional parking for their business. Mr. Dodd also inquired about the condition of the landscaping islands along CR 512 noting they were in bad shape and felt they should possibly be removed if they weren't going to be maintained. Mr. Watanabe agreed improvements should be made to the corridor and he would look into it, including looking at possible grants. ITEMS FOR NEXT AGENDA: None ADJOURN: Chairman Dodd adjourned the meeting at 7:01 p.m. (db) Capital Improvement Program FY 2016 to 2021 Presentation of Proposed CIP Planning and Zoning Commission Thursday, August 6, 2015 Prepared By: Ken Killgore, Administrative Services Director Proposed Capital Improvement Program o Packets Include Detailed Documents Describing Staff's CIP Proposals. o Tonight's Objectives: Present Highlights of the Program. Hear Comments and Suggestions. Consider Motion to Recommend Proposed CIP to the City Council. Proposed Capital Improvement Program o Staff Compiled Schedules of Capital Improvements, Largely Based on Operational Needs & Financial Capability. o Parks & Recreation Board Reviewed for Parks & Recreation Capital Items. o Budget Review Advisory Committee Reviewed Regarding Entire Operating Budget and Financial Strategies. Proposed Capital Improvement Program o CIP Projects for 2016: General Government and Police Dept.: o $112,000 Audio Visual and Computer Items o $556,000 PD Veh./Equip./Evidence Garage Parking and Road Work: o $600,000 Working Waterfront Improvements o $150,000 Street Repaving (Vocelle Avenue) o $340,000 Sidewalk Construction and Repair o $354,000 Tulip Drive Streets and Drainage o $70,000 Signs, Lights, Striping, Parking Proposed Capital Improvement Program o CIP Projects for 2016 (Continued): Stormwater: o $170,000 Excavator and Other Equipment o $200,000 Ditch Maintenance o $50,000 Road Crossings/Sideyard Pipes Parks & Recreation: o $60,000 Bikepath on Brushfoot o $100,000 U.S. Highway #1 Landscaping o $300,000 Baseball Field Lighting o $174,000 Equipment and Equipment Building o $50,000 Community Center Paving Proposed Capital Improvement Program o CIP Projects for 2016 (Continued) : Cemetery: o $75,000 Storage Building o $150,000 Columbariums Facilities Maintenance: o $167,000 City Hall Roof, Paint & Parking o $100,000 Public Works Compound Golf Course: $1,300,000 Irrigation System Airport: $50,000 Runway Markings Building: $72,789 Vehicles, Office Equip. Proposed Capital Improvement Program o Next Year Items Equal $5,209,789 of $17,723,848 Scheduled for 6 Years. o Funding Sources are General Fund, Local Option Gas Tax, Discretionary Sales Tax, Local Option Gas Tax, Recreation Impact Fees, CRA Tax Increment, Grants & Enterprise Funds. Proposed Capital Improvement Program General Equipment $734,500 4 General Fund $1,864,000 Police Department 2,166,000 12 Grants 1,665,059 Parking/Roads 5,356,000 30 Discretionary Sales Tax 7,711,000 Stormwater 4,946,000 28 Local Option Gas Tax 1,960,000 Parks/Recreation 1,128,000 7 Parking In -Lieu -Of 25,000 Cemetery 325,000 2 Stormwater Fund 3,016,000 Facilities/Fleet 346,500 2 Recreation Impact 210,000 Enterprise 2,721,848 15 Riverfront CRA 150,000 Cemetery Trust 175,000 Golf Course 165,000 Airport 10,000 Building 772,789 Proposed Capital Improvement Program o Questions? o Comments or Suggestions o Motion to Recommend Proposed Capital Improvement Program to the City Council.