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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
SPECIAL MEETING
MINUTES
1st MILLAGE/BUDGET HEARING
FY 2015/2016 Proposed Millage and Tentative Budget
MONDAY, SEPTEMBER 14, 2015 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor Gillmor called the Special Meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
City Council Present:
Mayor Richard Gillmor
Vice Mayor Jerome Adams
Council Member Andrea Coy
Council Member Jim Hill (absent)
Council Member Bob McPartlan
City Staff Present:
City Manager, Joseph Griffin
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Administrative Services Director, Ken Killgore
City Engineer, Frank Watanabe
Police Chief, Michelle Morris
Police Commander, John Blackledge
15.026 4. PUBLIC HEARING/ADOPTION OF PROPOSED MILLAGE AND TENTATIVE FY 2015-
2016 BUDGET
A.
The City Attorney advised on procedures to follow, read Resolution Nos. R-15-24 and R-15-
25 by title at this time to allow anyone to speak on both issues under public input and stated
the first order of business of the hearing would be for the City Manager to announce the
proposed millage and its percentage over rolled -back rate.
L1
The City Manager announced the proposed millage rate of 3.8556 mills which is 6.24%
higher than the rolled -back rate of 3.6290 mills for the record.
Special City Council Meeting
September 14, 2015
Page Two
C. Budget Overview (Complete Tentative Budget Document Under Separate Cover)
The Administrative Services Director gave a brief overview of the proposed budget by Power
Point (see attached to minutes for specifics of the proposed millage and budget), cited the
history of budget preparation, Budget Review Advisory Board meetings, Committee and City
Council reviews and budget workshop, and locations of the tentative budget on the City
website and in City Hall for review. He noted the total budget increase in the general fund is
$248,901, cited amounts and planned uses for the individual funds, effects of rolled -back
rate millage and recommended millage, announced that during today's PBA and PEA union
negotiations between the City and unions an agreement had been reached on the 3% COLA
subject to ratification by the two unions, and that staff hopes to get the item on the
September 23fd City Council agenda.
Ed Herlihy, Chairman of the Budget Review Advisory Board, continued the Power Point
(also attached to minutes) and summarized the Board's activities and recommendations,
noting they had continued funding for Lagoon, road repaving, AAF and Sewer connectivity.
He finished with a slide showing the current excellent financial condition of the City of
Sebastian and recommended a millage of 3.8556.
Mayor Gillmor said Chairman Herlihy has done excellent job for many years on the Budget
Review Advisory Board, and there is a symbiotic relationship between the Board and
Administrative Services Director Ken Killgore and the City Manager. He cited Port St. Lucie's
millage of 5.6 or 5.7 which is going up and that our 3.8 millage rate sounds good for a small
town like this.
D. Mayor Gillmor opened the public hearing at 6:17 pm, and when no one from the
audience requested to speak, Mayor Gillmor closed the public hearing.
E. Adopt Resolution R-15-24 - Proposed Millage Rate for Calendar Year 2015 - Final
Public Hearing and Final Adoption Scheduled for 9/23/2015 (Transmittal. R-15-24)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A
PROPOSED MILLAGE RATE OF 3.8556 MILLS FOR THE CALENDAR YEAR 2015; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION by Ms. Coy and SECOND by Mr. McPartlan to Resolution No. R-15-24 proposed
millage rate for calendar year 2015 of 3.8556 mills.
Roll Call: Ayes: Gillmor, Adams, Coy, McPartlan Nays: None Absent: Hill Passed: 4-0
F. Adopt Resolution R-15-25 - FY 2015/2016 Tentative Budget (Transmittal. R-15-25)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER
1, 2015 AND ENDING SEPTEMBER 30, 2016; MAKING APPROPRIATIONS FOR THE PAYMENT OF
OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST
PAYMENTS ON INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL
REVENUES FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE
FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE
"A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT
THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
Special City Council Meeting
September 14, 2015
Page Three
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve Resolution No. R-15-25
2015/2016 Tentative Budget.
Roll Call: Ayes: Adams, Coy, McPartlan, Gillmor Nays: None Absent: Hill Passed: 4-0
At this time the City Manager restated the proposed millage of 3.8556 mills, which is 6.24%
higher than the rolled -back rate of 3.6290 mills, and will provide funding for street
resurfacing, All Aboard Florida issues, continued stormwater improvements and Lag000n
issues, and provide for personnel cost increases.
G. Announce Final Public Hearing on Millage and Budget to be held on Wednesday.
September 23. 2015 at the City Council Regular Meeting at 6:00 p.m.
Mayor Gillmor announced the final public hearing on the millage and budget will be held at
the Regular City Council meeting on September 23, 2015 at 6:00 pm.
Ms. Cqy thanked the Budget Review Advisory Board, a tremendous committee led by Mr.
Herlihy, working with Ken Killgore, the City Manager and all our City departments. She said
she loved the slide showing we are in such good financial shape, said people really need to
appreciate that and hoped she'd see that in the paper.
Mr. McPartlan confirmed those comments for the Budget Board, said Mr. Griffin does a great
job but Ken Killgore is the one with the sharp pencil and there is nobody else he would
rather have in the seat concerning finances.
Vice Mayor Adams echoed everyone's sentiments, said job well done by the Board, by City
staff, City Manager and Ken and said he wouldn't expect anything less, and told them keep up
the good work.
5. Being no further business, Mayor Gillmor adjourned the Special Meeting at 6:22 p.m.
Approved at theE." "" '3J 201) Regular Meeting.
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