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Home My WebLink About1996 Pre-Construction ConferenceURS Greiner MEMORANDUM To: Thomas Frame, City Manager From: Bud Jackman Date: October 17, 1996 Subject: Sebastian Municipal Airport Runway 4-22 Reconstruction Pre -Construction Conference - Minutes of Meeting The Pre -Construction Conference for the above referenced project was held on 10/14/96 at 10:00 A.M. Eric Nielsen, the Project Manager for URS Greiner, General Consultant for the Airport, opened the meeting and discussed the scope of the project, the responsibilities of the respective participants in the project and administrative procedures to be followed, in general conformance with the attached Agenda. Phasing was discussed with a concern by Martin Paving of the short duration of time to complete work in the runway intersection area. We assured Martin that our testing lab's representative would be on site when needed and no delay due to testing is anticipated. Martin Paving submitted a request to substitute Cemented Coquina (Spec. P-212) for Limerock Base (Spec. P-211) and also requested to be allowed to mix the existing base, asphalt surface course and new cemented Coquina material into one homogeneous base course material. We requested that they re -submit, separating the request into two parts -- substitution and homogeneous blending -- so that they could be evaluated separately. We also requested that they show the cost benefit to the City and FDOT from the substitution of material. The Contractor was advised throughout the meeting that safety concerns are of paramount importance on this project, especially as this airport does not have a control tower. The Contractor was also advised that his flagman shall coordinate with Garry Fischbach on the proper radio procedures to be followed. The FDOT verbally approved the contract with Martin Paving Co. and all parties agreed to a Notice - to -Proceed date of October 23, 1996. Other items discussed: • Payment requests to URS Greiner by the 25th day of the month. • Working hours will be 7:00 A.M. - 4:30 P.M. MEMORANDUM October 17, 1996 Page Two • FDOT requires a monthly progress report with the request for payment. URS Greiner hand -delivered five (5) sets of plans to Martin Paving. Five (5) Specification Books will be forwarded to Martin as soon as we receive an executed set of Contract Documents and can get conformed sets printed. ►D � ul 7(Ilt7:VI111h�1 B7:dlc CC: Terry Hill - Sebastian Irwin Oster - FDOT Gary Goodwin - Martin Paving Garry Fischbach - URS Greiner PRE -CONSTRUCTION CONFERLNCt AUt:NUA SEBASTIAN MUNICIPAL AIRPORT WPI No. 4825349/310 10/14/96 -10:00 A.M. SIGN -IN SHEET NAME COMPANY PHONE NO. vd it n ` .e e- Tx yo7 yea - 0353 zQ 15er4i3iic ZN�. (zlo7) 42Z - 0353 •ESI c- „ . % �.�' Q,a��r-n „� ✓; Gln/� Sff9-�S� 'z, /�2>7ni %a9✓tn�� o4 76i-8383 R IN lWfik7f i1u UintC - - 450b M I I<EljGttocn sLtic77O ' 4Aj66z. 6&YS7I'VE 07- 7aS-a%oa 14 jo- , a �`/S /YG%t vs �P9 Sd'Sr7 N C ,t/Jwsr Q u 7 er- ={/a -..I 42 516-q -777 Q�.iiw FDc:> X54-777 -4�8 FDo is '7< 67 7.7 07.6 PRE -CONSTRUCTION CONFERENCE AGENDA SEBASTIAN MUNICIPAL AIRPORT WPI No. 48253491310 10/14/96 - 10:00 A.M. I. INTRODUCTION OF PARTICIPANTS A. Owner - City of Sebastian Thomas Frame, City Manager Terry Hill, Airport Manager (561)589-5330 B. Engineer - URS Greiner, Inc. Eric Nielsen, Project Manager (407) 422-0353 C. Resident Project Representative - Garry Fischbach (Phone # to be provided later) D. Contractor - Martin Paving Co. Gary Goodwin (561)589-6500 E. FDOT II. PURPOSE - Irwin Oster (954)777-4490 To review project scope, establish the Notice -to -Proceed, review the roles of the participants, review administrative procedures and answer questions. III. SCOPE OF WORK A. Description of Project 1. Reconstruction of Runway 4-22 B. Mobilization, access and staging areas (Plan Sheet No. 4, Special Provision Nos. 2&8) C. Safety and Security (Special Provision No. 3, Plan Sheet No. 3) D. Schedule to Greiner 1 IV. NOTICE -TO -PROCEED A. Contract status B. Establishment of Notice -to -Proceed date subject to concurrence of Owner, Contractor and FDOT. V. RESPONSIBILITIES OF PARTICIPANTS A. Owner Make payments to Contractor Approve Change Orders Issue Scope revisions and all other instructions and directions Issue NOTAMS B. Engineer Responsible for design intent Interpretation of plans and specifications Review and approve progress payments and shop drawings/submittals C. Resident Project Representative General coordination and interface Quality control and monitoring of work Authorized to suspend operations due to safety violations or non-conformance with plans and specifications. D. Contractor Perform the work in accordance with the Contract Documents Provide progress schedule and updates Advise Owner of dates NOTAMS are needed E. FDOT Provide project funding Review/approve changes Make periodic inspections and attend final inspection VI. ADMINISTRATION A. Correspondence to Greiner - Orlando: 05 Address all correspondence to: Eric Nielsen, Project Manager URS Greiner, Inc. 315 E. Robinson St., Suite 245 Orlando, FL 32801 Tel. (407) 422-0353 Fax (407)423-2695 Correspondence to the City of Sebastian: Thomas W. Frame, City Manager City of Sebastian 1225 Main St. Sebastian, FL 32958 Tel. (561) 589-5330 Fax(561)589-5570 Correspondence to Resident Project Representative: Garry Fischbach Address and phone number to be provided at a later date. B. Shop drawing submittals - submit 5 copies to URS Greiner, Orlando C. Payment requests and quantities - Coordinate submitted quantities with RPR. Submit (3) copies of certified pay requests to URS Greiner. (Submit typical format for Engineers/Owner's approval two weeks prior to initial request.) D. Change Orders - URS Greiner prepares and submits to Contractor; Contractor submits to Owner; Owner submits to FDOT. E. Wage Rate/Certified Payrolls - submit to URS Greiner, Inc. (2 copies). F. DBE and EEO requirements - comply with Bid and Contract Conditions. G. Coordination meetings H. Working hours As -Built drawings J. Testing reports - copy to RPR/URS Greiner, Orlando/Contractor/Owner K. Reports to Owner -weekly report by RPR L. Contractor's schedule - update with monthly pay request 3 M. Safety/Security VII. CONTRACTOR A. Review responsibility and authority of on-site personnel 1. Project Manager 2. Superintendent & Provide list and responsibilities of subcontractors C. Provide after-hours emergency numbers Vlll. GENERAL DISCUSSION Questions/Answers [V1000101agnda] V, PRE -CONSTRUCTION CONFERENCE AGENDA SEBASTIAN MUNICIPAL AIRPORT WPI No. 4825349/310 10/14/96 - 10:00 A.M. SIGN -IN SHEET NAME COMPANY PHONE NO. L yo7 yea - 0 3S3 IZR �SctEi3 ac C flu ElkINc-. (Z`1d7) 422 - 0353 n4xLl4 o4 76I-1383 R Aral N MN61mc 56L,5W 45o M 1146 6/t0c n/4nj6ER � 1Si su�c7�o^' 07 `7aS-a7oa - Z D" 388- JO -4m pa//�%S �G/a t' az X89 S�ScY /J mei"\ y ��iPUTRfJc /mac X88 /i,��° Qey y 9�j r2 Dv 7 -751(-777 -4(G9 �raA��anl 1 a3 FDa —, SS `f - 67 7 •-:3- 07-6 T