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Home My WebLink About2013 FIND IR SE-13-54 Extension'Ms $MAS�T_" HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meeting Date: 23 September 2015 Agenda Item Title: F.I.N.D Agreement Amendment Recommendation: Approve F.I.N.D. Agreement Amendment Background: On 23 October 2013, Council approved, and accepted, a Florida Inland Navigation District (F.I.N.D.) Grant #IR -SE -13-54 for additions/improvements at the Sebastian Working Waterfront. The agreement was fully executed by F.I.N.D. on 28 October 2013. This grant was to help finance the reconstruction of the Fish House, along with supporting structures, at the Working Waterfront. The provisions of the Project Agreement provided for a completion date of 01 September 2015. When it became apparent that the City was not going to meet that deadline, the City Manager applied for an extension to the project on 27 July 2015 (Attachment 2). On 10 September 2015, the City received an appropriate extension extending to 01 September 2016 for project reimbursement. The Project Agreement Amendment/Extension received by the City was executed by Ken Killgore, City CFO. This was done during an unavoidable absence of the City Manager from City Hall. Mr. Killgore, acting in good faith and believing `time -is -of -the -essence,' executed as the "Contract Administrator"—a term inserted by F.I.N.D. Since the original F.I.N.D. Project Agreement was signed by the Mayor, the City Manager requests Council acknowledge the validity of Mr. Killgore's signature and authorize the City Clerk to attest to same in order that the City's records reflect the proper process. If Agenda Item Reauires Expenditure of Funds: N/A Administrative Services/CFO Approval: � 1 Attachments: 1. F.I.N.D. Project Agreement October 1 2. City Manager Request for Extension — 17 July 15 3. F.I.N.D. Project Agreement Amendment — 10 September 15 Date: 16 September 2015 Lin r SEBASTIAN HOME OF PELICAN ISLAND OFFICE OF THE CITY MANAGER I'_25 MAIN STREET - SEBASTIAN. FL 32958 PHONE 772-388-8200 - FAN 773-;R I-0149 ierifTinmtcavof eba tian.or cbatian.ure MEMORANDUM TO: Janet Zimmerman. F.I.N.D. Asst. Executive Director RE: Project #: IR -SE -13-54 DATE: 27 July 2015 Please consider this MEMO a formal request for a grant extension referenced project. Chronology of events, and justification, for the grant extension request is as follows: I. F.I.N.D. grant award for IR -SE -13-54: 28 October 2013 2. City immediately engaged engineering/architectural Finn: Schulke, Bittle & Stoddard, LLC. 3. Design completion, permit applications sent: October 2014. 4. Construction bid publically advertised on 17 November 2014. 5. Construction bid opened: 18 December 2014. 6. Construction bid awarded by City Council: 25 February 2015. 7. Army Corps permit received: 30 March 2015. 8. FDEP permit received: 12 June 2015. 9. FDEP Modified Submerged Lands Lease granted: 15 July 2015 10. Construction Notice to Proceed (NTP) issued: 10 July 15. The construction period is scheduled for 110 days. That would give a completion date in early November 2015. I am requesting, at minimum, a six (6) month extension, until 01 March 2016, to provide for any contingencies. The City of Sebastian is fully committed to this project and has worked diligently toward its completion through the challenges of design, permitting, and construction. Thank you for consideration of this request. Joseph Griffin City Manager FLORIDA INLAND NAVIGATION DISTRICT rSeptember 10, 2015 "11::'DNAVID Mr. Joe Griffin City Of Sebastian 1225 Main Street Sebastian, FL 32958 COMMISSIONERS Sincerely, c /J 5T. LUCIE COUNTY COUNTY RE: Sebastian Working Waterfront Project #IR -SE -13-54 J. CARL BLOW Janet Zimmerman CHAIR Assistant Executive Director ST. JOHNS COUNTY DONALDJ.000ZZO Dear Mr. Griffin: VICE -CHAIR MARTIN COUNTY JON NETTS Enclosed please find an executed original of the Project Agreement TREASURER Amendment for the project mentioned above for your records. FLAGLERCOUNTY SUSANNE McCABE SECRETARY Should you have any questions or need additional information please contact VDLC me at 561.627.3386 or JZimmerman@aicw.org. CHAPPELL ER APP E. TYLER BROWARD COUNTY T. SPENCER CROWLEY, III MLAWDADE COUNTY DON DON Sincerely, c /J 5T. LUCIE COUNTY COUNTY PAUL U. DRITENBAS INDIAN RIVER COUNTY Janet Zimmerman CHARLES C. ISIMINGER Assistant Executive Director PALM BEACH COUNTY JERRY H. SANSOM BREVARDCOUNTY DUVALCOUNTY LYNN A. WILLIAMS NASSAU COUNTY MARK T. CROSLEY B(ECUTIVE DIRECTOR JANET ZIMMERMAN ASSISTANT EXECUTIVE DIRECTOR ADMINISTRATIVE OFFICE ON THE INTRACOASTAL WATERWAY IN PALM BEACH COUNTY 1314 MARCINSKI ROAD, JUPITER, FLORIDA 33477-9427 TELEPHONE 561-627-3386 FAX No. 561824-6480 www.aicw.org