HomeMy WebLinkAbout2009 LPA Group Scope of ServicesWORK AUTHORIZATION FORM
Work Authorization #: 2
Project #: FAH412032
IT IS AGREED to undertake the following work in accordance with the provisions of
our Master Agreement entitled NON-EXCLUSIVE AGREEMENT for CONTINUING
PROFESSIONAL ENGINEERING CONSULTING SERVICES dated: May 27, 2009.
Description of Assignment: R/W 4-22 Improvements as described in attached SCOPE OF
SERVICES
Basis of Compensation/Period of Services:
Services shall be provided for a payment of. $87,289.00
Work will commence upon execution of this Work Authorization by the parties.
Completion of the work will take no longer than: 150 consecutive calendar days
henceforth.
AGREED as to scope of services, time schedule, and budget this 15th day of October, 2009.
CITY OF SEBASTIAN
A Florida Municipal Corporation
JAt, -
By:
Al r, tity Manager
THE LPA GROUP INCORPORATED
By:
Paul Holt, Senior ice President
Attest: Approved as to Form and Content for Reliance
by the City Of Sebastian only:
Staff Approvals:
Airport Director tij_ _ as to project
Finance Director as to budget only
Exhibit A
Sebastian Municipal Airport — Runway 4-22 Improvements
Scope Description
Introduction
The Sebastian Municipal Airport (Airport) has requested the services of THE LPA GROUP
INCORPORATED (LPA) for the following task:
+ Runway 4-22 Improvements (Project)
This project generally consists of the preparation of construction drawings and Technical
Specifications. This project also generally consists of construction phase services as described
under Phase 3 of this document. This project is more fully described in the document that
follows.
Exhibit B contains the Hour and Fee estimate for this task and Exhibit C depicts a sketch of the
proposed improvements.
Project Description
This project consists of removing pavement from the shoulders and the useable width of Runway 4-22 for
the entire 4,000' length. The runway is currently 100' wide with 25' paved shoulders. This project will
narrow the width to 78' and remove all shoulder pavement.
Other components of this project involve:
• Relocating the elevated runway edge lights to the correct offset from the new edge of pavement.
• Relocating flush, in -pavement edge lights at taxiway/ runway intersections.
• Adjusting the Runway Threshold Lights (RTL's) to the new pavement width.
• Remove conflicting markings on adjoining taxiways and re -mark.
• Adjust markings at intersection of Runway 8-26.
+ Remark the runway for Visual markings.
LPA will develop bidding documents and construction documents indicating the proposed improvements
including safety and construction phasing details.
LPA will perform the necessary coordination with permitting agencies; however, it is assumed that there
will be no SJRWMD permit required for this project.
1 Phase 1- Design
1.1 Pre Design Phase Services to be provided by LPA
A pre -design field review will be performed by members of the design team. Notes and a photo log will
be produced from this visit. Due to the fast track nature of this project, no field survey information will
be obtained. Instead, LPA will rely on existing information obtained from the Airport from past projects
and as -built field condition data. Geotechnical data will be obtained.
Meetings: LPA will attend a kick-off meeting with the Airport to discuss items such as phasing, hours of
construction operation, durations, and budgets. LPA will attend a pre -application meeting with
SJRWMD and prepare necessary paperwork for a "No Permit Required" submittal.
1.2 Design Phase Services to be provided by LPA
LPA will provide the following basic design services for this project (see Exhibit B for hour and cost
breakdown):
• Coordination with the City — LPA will conduct two (2) meetings with the City of Sebastian to
review the progress of the bidding documents.
• Technical Specifications — LPA will prepare Technical Specifications for demolition, pavement
markings and electrical construction.
• Front-End/Contract documents — LPA will prepare the advertisement, bid forms, general
conditions, special conditions, and review the City of Sebastian's modified construction contract.
The City of Sebastian will provide the Contract and General Provisions document.
• Engineers Report — A detailed report of the design parameters will be prepared for the Airport's
use. It shall include a detailed cost estimate in budgeting and evaluating bids.
Construction Plans will consist of:
+
Cover Sheet
+
Project Layout Plans
•
MOT and Safety Plans
•
Demolition Plans
+
Grading Plans
+
Pavement Marking Plans
+
Cross Sections (every 50'-100')
+
Misc. Details
+
Electrical Plans and Details
There shall be a draft bid set prepared for the City's review prior to proceeding to complete bid
documents. LPA will provide five (5) half-size sets of Plans, Specifications, and the Engineer's Report to
the City and regulatory agencies.
Bidding Documents — LPA will prepare the following Final Documents for the City. It is noted that the
City of Sebastian will provide contract documents. LPA will provide the five (5) sets of documents for:
+ Drawings (to be provided by LPA).
+ Technical Specifications (to be provided by LPA).
+ Bid Documents (to be provided by LPA).
+ Contract Documents (to be provided by the City).
2 Phase 2 Bidding Services
2.1 Bidding Services
LPA will perform general coordination and:
• Prepare for and attend the Pre -Bid Conference;
• Assist with the preparation of addenda as necessary;
Runway 4-22 Improvements Page A-2 of A-5 September 2009
+ Assist the City in opening, tabulating, and evaluating bids; and
+ Assist the City in preparing the construction contracts.
3 Phase 3 Construction Administration
3.1 Construction Administration
LPA will perform construction administration services to include limited project oversight and contract
administration. These services shall be utilized to observe the progress of the Contractor(s)' construction,
monitor construction progress, perform general coordination with Contractor(s), review shop drawings
and submittals, respond to RFUs and questions, attend meetings, prepare minutes, review pay requests,
and perform site visits.
LPA shall have an advisory role on the following tasks:
+ Construction Progress Observation: LPA will make visits to the site at bi-weekly intervals in
order to observe as an experienced and qualified design professional the progress of the various
aspects of the Contractor(s)' work. Based on information obtained during such visits and on such
observations, LPA shall endeavor to determine in general if such work is proceeding in
accordance with the Approved Contract Documents and LPA shall keep the Airport
informed of the progress of the work.
+ LPA shall not, during such visits or as a result of such observations of the Contractor(s)' work in
progress, supervise, direct, or have control over the Contractor(s)' work, nor shall LPA have
authority over or responsibility for the means, methods, techniques, sequences, or procedures of
construction selected by the Contractor(s), for safety precautions and programs incident to the
work of the Contractor(s) or for any failure of the Contractor(s) to comply with laws, rules,
regulations, ordinances, codes, or orders applicable to the Contractor(s) furnishing and
performing their work. Accordingly, LPA can neither guarantee the performance of the
construction contracts by the Contractor(s) nor assume responsibility for the Contractor(s)' failure
to furnish and perform their work in accordance with the Documents.
+ Defective Work: During such visits and on the basis of such observations, LPA will inform the
Airport of deficiencies in the Contractor(s)' work while it is in progress if LPA believes that such
work will not produce a completed Project that conforms generally to the Approved Design -Build
Documents or that it will prejudice the integrity of the design concept of the Project as reflected
in the Approved Contract Documents. LPA will prepare a report based on observations of each
site visit for distribution to the Airport and the Contractor(s).
+ Disputes between Airport and Contractor(s): LPA shall act as the initial interpreter of the
requirements of the Approved Contract Documents and judge of the acceptability of the work or
the interpretation of the requirements of the Approved Contract Documents pertaining to the
execution and progress of the work. LPA shall not be liable for the results of any such
interpretations or decisions rendered in good faith.
+ Review Monthly Pay Anplications: LPA shall review the monthly pay applications from the
Contractor(s) and verify quantities/percentage of work completed during the pay application
period. LPA shall make a recommendation for payment to the Airport for the Airport to then
release payment to the Contractor(s).
Runway 4-22 Improvements Page A-3 of A-5 September 2009
+ Substantial Completion and Final Inspection: LPA shall make a site visits to determine
substantial and final completion. LPA shall prepare and issue a punch list of deficient items
following the substantial completion site visit for the Contractor(s) to address prior to final
completion. LPA shall issue a Letter of Completion following a satisfactory final inspection.
Asswnptions:
1. When possible, site visits will be held with the Airport's representative and the Contractor(s)
present to review the progress of the work. Exclusive of site visits related to Preconstruction, this
task assumes biweekly site visits during the course of the Project, along with the Substantial
Completion and Final Inspections (approximately 6 site visits).
2. Applications for payment will be processed monthly (2 total).
Deliverable: Narrative field report of observations after each visit and recommendations for
payment following each pay application.
+ Contractor(s)' Completion Documents: LPA will review maintenance and operation instructions,
schedules, guarantees, bonds and certificates of inspection, tests, and approvals which are to be
assembled by the Contractor(s) in accordance with the Approved Contract Documents (but such
review will only be to determine that their content complies with the requirements of, and in the
case of certificates of inspection, tests, and approvals, the results certified indicate compliance
with, the Approved Contract Documents), and shall transmit them to the Airport with written
comments.
+ Completion Inspections: LPA shall conduct inspections (maximum of one (1) day for substantial
completion) or observe the Contractor(s) demonstrations to determine if the work or parts of the
work are partially accepted, substantially complete, or ready for a final inspection as defined in
the General Provisions of the Construction Contract. Such inspections shall advise if the
completed work is acceptable to the Airport and other governing agencies.
Asswnptions:
1. All Contractor(s) completion documents will be presented in one (1) submittal for review and
comment.
2. Visits will be held with the City of Sebastian Project Representative and the design -build entity
present to review the completion of the work.
3. Exclusive of site visits related to periodic construction observation or other applications for
payment, this task assumes an additional one (1) site visit during the course of the Project.
Deliverables:
1. Comments on completion documents.
2. Advice for determining the substantial completion of the work and review of the Contractor(s)'
list of incomplete items.
4-22 Improvements Page A-4 of A-5 September 2009
4 Phase 4 - Closeout Services
4.1 Closeout Services
Upon construction completion, LPA will prepare an updated Airport Layout Plan (ALP) for
submission to the appropriate agencies. These revised elements of the overall ALP set will be
prepared in conformity with the FAA/FDOT Airport Layout Plan drawing standards.
Assumptions:
1. The update of the existing ALP includes only the general area of new construction.
2. Modifications will be made to the existing electronic files.
Deliverables:
Five (5) prints of an updated Airport Layout Plan for submission to the FAA and the Florida
Department of Transportation.
2. One (1) electronic file of the Airport Layout Plan.
LPA will assist the Airport with the closeout of the Project with the Contractor(s) as well as with the
following agencies:
+ The Florida Department of Transportation (FDOT)
+ The Federal Aviation Administration (FAA)
The Contractor(s) shall prepare and LPA will certify and deliver as -built drawings, test results, bill of
sale, and any other required documentation for agency closeout.
4.2 Subconsultants
LPA shall contract with testing firm(s) as necessary for material and construction quality assurance
testing during construction. LPA shall have authority, as the Airport's representative, to require special
inspection or testing of the work, and shall receive and review all certificates of inspections, testing and
approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but
only to determine generally that their content complies with the requirements of, and the results certified
indicate compliance with, the Contract Documents). Testing is expected but not limited to the following
elements: earthwork and concrete. LPA will review tests and notify the Airport of the results of each test.
Schedule
Plans and Specifications shall be completed within two weeks of the Notice to Proceed. The construction
services phase shall be shall be 70 days for construction, 30 days for material procurement, and 30 days
for punch list and project closeout for a total of 130 days.
Runway 422 Improvements Page A-5 of A-5 September 2009
Exhibit B : Hour and Fee Estimate
Sebastian Municipal Airport
Runway 4-22 Improvements
IIeMTask Desaiption
2009 Rate
$201.00
$171.00
S
$171.00
w Q
$144.00
o
$108.00
$82.00
IT-�z
$76.00
Distribute Bidding Documents
Phase 1 - Design
2
Pre -Bid Conference
4
4
8
Answers to Bidders/Issue Addenda
4
Coordination with City
_
12
2
1
Review Bids for Responsiveness
8
4
Coordination with Subconsultants
1
2
3
3
Contract Preparation
2
8
&
Prepare Base Maps
2
5
7
Geometric Design
2
6
10
18
Site Visit
8
8
16
Coordination with FDOT
1
1
1
2
5
Coordination with FAA (Airspace Checklist)
1
1
2
2
6
Review Meeting with City
4
_ _ n
Pre -Application meeting with SJWMD
4
a
Prepare/Submit Preliminary Plans
Cover Sheet
2
_ 2
Project Layout& Safety Plan
1
1
2
4
4
12
General Notes 8 Summary of Quantities
1
1
1
1
4
Phasing Plan
2
1
1
1 5
9
Typical Sections
1
2
4
7
Demolition Plans
1
4
7
6
18
Grading Plans
1
2
8
5
16
Cross Sections
3
3
6
12
Miscellaneous Details
2
6
8
Runwayl Taxiway Pavement Marking
1
3 1
4
2
10
Erosion Control Details
2
4
6
Construction Cost Estimate
1
2
5
3
11
Engineees Report
6
4 1
10
Technical Specifications
2
3
5
10
Quality Control
1
2
2
5
Project Management
6
6
Phase 1- Design Hours
1
24
21
47
54
53
25
225
Phase 1- Design Fee
$201
$4,104
$3,591
$6,768
$5,832
$4,346
$1,900
$26,742.00
Phase 2 - Bidding
Advertise and Coordinate
4
_ 4
Distribute Bidding Documents
2
2
Pre -Bid Conference
4
4
8
Answers to Bidders/Issue Addenda
4
8
_
12
Bid Opening
Review Bids for Responsiveness
2 2
4
8
Certified Bid Tabs/Award Contrail
4
4 1
8
Contract Preparation
2
8
10
9/4/2009 Page B-1 of 3
Exhibit B: Hour and Fee Estimate
Sebastian Municipal Airport
Runway 4-22 Improvements
Design Phase Subconsultants (Lump Sum)
Topographic Survey
y y
Electrical Design
$15,000.00
A
$1,700.00
Fixed Fee on Subconsultants 10%
$1,670.00
4
12
Design Phase Subconsultants (Lump Sum) Fee
TOTAL AMOUNT DESIGN & BIDDING SERVICES - PHASES 1 & 2 (LUMP SUM):
$51,186.00
6
6
N
Itemrrask Description
a
a
m w w
w
o
Coordination with Contractor
16
8
2009 Rate
$201.00
$171.00
$171.00
$144.00
$108.00
$82.00
$76.00
40
Phase 2- Bidding Hours
0
6
0
14
0
0
32
52
Phase 2 -Bidding Fee
$0
$1,026
$0
$2,016
$0
$0
$2,432
55,474.00
Design Phase Subconsultants (Lump Sum)
Topographic Survey
$0.00
Electrical Design
$15,000.00
Geotechnical
$1,700.00
Fixed Fee on Subconsultants 10%
$1,670.00
4
12
Design Phase Subconsultants (Lump Sum) Fee
TOTAL AMOUNT DESIGN & BIDDING SERVICES - PHASES 1 & 2 (LUMP SUM):
$51,186.00
6
6
14
$18,370.00
Design Direct Expenses (Lump Sum)
Reproduction
$500.00
Travel
$0.00
Postage _
$100.00
Design Direct Expenses (Lump Sum) Fee
2
4
12
$600.00
TOTAL AMOUNT DESIGN & BIDDING SERVICES - PHASES 1 & 2 (LUMP SUM):
$51,186.00
7-7 Phase 3: Construction Administration
Review Shop Drawing Submittals
4
2
2
4
12
Prepare for and attend Preconstruction Conference
2
6
6
14
Coordination with Owner
4
4
2
6
Coordination with Contractor
16
8
8
2
10
Weekly Site Visits
40
40
Review Pay Applications
24 4
3
0 20
2
5
Substantial Completion and Punchlist
4
$1,728
4
4
12
Final Inspection
4
4
1
9
Construction Completion Certification
2
2
4
Phase 3: Construction Administration Hours
20
5
64
0
0 23
112
Phase 3., Construction Administration Fee (LS)
$3,420
$855
$9,216
$0
_
$0 $1,748
S15,239
Phase 4: Closeout Services
FDOT Closeout
2
4
4
1
11
FAA Closeout - Update ALP
2 4
4
1
11
As -Built Certification
4
4
2
10
FAA AIP Survey Certification
16
8
8
4
36
Phase 4: Closeout Services Hours
24 4
12
0 20
T8
68
Phase4: Closeout Services Fee (LS)
$4,104 $684
$1,728
$0 $1,640
1 $608 1
$8,764
9/4/2009 Page B-2 of 3
Exhibit B :Hour and Fee Estimate
Sebastian Municipal Airport
Runway 4-22 improvements
TOTAL AMOUNT CONSTRUCTION SERVICES - PHASES 3 & 4 (LUMP SUM): 1 $36,103.0D
BIDDING AND CONSTRUCTION SERVICES - PHASES 1, 2, 3 & 4
9/4/2009 Page B-3 of 3
Item?ask Description
a
a
w w
w N
o
¢
2009 Rate
$201.00
$171.00
$171.00
$144.00
$108.00
$82.00
$76.00
Construction Phase Subconsultants
Hillers Electrical Engineering
$8,000.00
Quality Assurance Testing
$3,000.00
Fixed Fee on Subconsultants 10%
$1,100.00
Construction Phase Subconsultants Fee
$12,100.00
TOTAL AMOUNT CONSTRUCTION SERVICES - PHASES 3 & 4 (LUMP SUM): 1 $36,103.0D
BIDDING AND CONSTRUCTION SERVICES - PHASES 1, 2, 3 & 4
9/4/2009 Page B-3 of 3
THE LPA GROUP INCORPORATED
615 CRESCENT EXECUTIVE COURT, SUITE 200
LAKE MARY, FLORIDA 32746-2146
(407) 306.0200 FAX (407) 306.0460
JOB �4� )I un W" i' -PL -Z
---
SHEETNO.- OF
CALCULATED BY DATE
CHECKED BY