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Home My WebLink About2004 Action Sports Netting Inc. - Emergency RepairRegular City Council Meeting October 13, 2004 Page Three CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 1-2 A. Approval of Special Meeting Minutes — 9/21/04 3-7 B. Approval of Regular Meeting Minutes — 9/22/04 9-11 C. Approval of Special Meeting Minutes — 9/30/04 04.204 D. Authorize the Expenditure, Not to Exceed $127,000 for the Purchase of Diesel and 13-17 Regular Unleaded Fuels, on an as Needed Basis, from Port Petroleum as per the St. Lucie County School Board Term Contract (GSA Transmittal 9/30/04, Agreement) 04.205 E. Approve the Purchase of a Toro 3500-D from Wesco Turf Supply in Lake Mary, 19-24 Florida from State Contract #515-630-03-1 at a Price of $24,432.33 (Public Works Transmittal 10/5/04, Quote, Form) 04.200 F. Approve the Emergency Purchase of Additional Emergency Repair of Sebastian 25-27 Golf Course Driving Range Net and Netting System from Action Sports Netting, Inc. in the Amount of $23,000 and Approve Temporary Loan from City of Sebastian Emergency Fund (Golf Course Transmittal 10/4/04, Revised Quote) 04.200 G. Authorize the Award of Sebastian Municipal Golf Course Facilities Repair Work to 29-35 Capp Custom Builders, Inc. in the Amount of $80,332 and Approve a Temporary Loan from City of Sebastian Emergency Fund (Golf Course Transmittal 10/13/04, Scope, Quotes) Mr. Coniglio removed item G. On MOTION by Mr. Coniglio, and SECOND by Mr. Heptinstall, consent agenda items A -F were approved on a roll call vote of 5-0. Item G Mr. Coniglio asked if the water system could be included in the repair and the City Manager responded that he will be bringing an item back to Council in the near future. On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, consent agenda item G was approved on a roll call vote of 5-0. 3 MY OF SWNTMN NOME OF PELICAN ISLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Emergency Repair Sebastian Agenda No. QL4. 200 Municipal Golf Course Driving Range Netting System Department Origin: Golf Course by: City Manager Finance Director: yfPurchasing/Contractinmittal City Attorney: City Clerk: Date Submitted: October 4, 2004 1'erKencCkL1Pfre For Agenda of. October 13, 2004 Exhibits: Action Sports Netting, Inc. revised quote after Hurricane Jeanne damage. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION $23,000 $0 REQUIRED: $23,000 (Temporary loan from City of Sebastian Emergency Fund) Ju�iTi'� M11 The driving range net and net structure sustained additional and almost total damage after the violent winds caused by Hurricane Jeanne. After Hurricane Francis, golf staff obtained three quotes for repair of the net system. Action Sports Netting, Inc., of Port St. Lucie, Florida, was the low bidder at $42,000. This repair included replacement of twenty-two (22) net panels with Redden #930 rope, replacement of one (1) 60' class II treated wood pole and six hundred (600) feet of 5/16 high strength cable. After Hurricane Jeanne, the major changes to the range netting project includes replacing 24 net panels, twenty-two (22) 60' class II treated wood poles, two (2) 35' class II treated wood poles, 4,500 feet of 5/16 high strength cable, removal of destroyed net and poles and all labor and hardware. Action Sports Netting, Inc. has provided an additional quote of $23,000 to repair the additional damage. The range netting system will virtually be rebuilt with the exception of the "back end" of the range. Originally, the range netting system totaled $78,910.42 to construct during the summer of 2001. With the additional bid of $23,000, Action Sports Netting, Inc. repair work will total $65,000. All new installation features will include a two (2) year warranty, while the new netting includes a seven (7) year pro -rated warranty. The repair of the netting system may be eligible for FEMA reimbursement. RECOMMENDED ACTION Move to approve emergency purchase of additional emergency repair of Sebastian Golf Course driving range net and netting system from Action Sports Netting, Inc. in the amount of $23,000, and approve temporary loan from City of Sebastian Emergency Fund. rftdn unpnu oYan Iv. oln9 vala0et Ua49 MMIUIH Are s t_IU P% Paye'I of t Action Sports Netting, Inc. 1511 S W Mockingbird Circle Port St Lucie, FL 34986-2048 SPO "Otthwo, Inc- Office 772 336 5900 Fax 772 336 2314 Cell 561714 9668 E-mail: actionsportsnetd@bellsouth.net FACSIMILE COVER PAGE To: Greg Gardner From: Dennis Bryan Fax #: 1772 589 6730 _ Fax #: 772 336 2314 Company: Sebastian Golf Course Tel #: 772 336 5900 Subject: Golf Protective Barrier Netting Sent 9/17/2004 at 3:52:38 PM Pages: 1 (including cover) MESSAGE: Greg, per our telephone conversation today, the following is the cost to replace the golf range netting at the Sebastian Golf Course caused by Hurricane Frances. 1- Replace 22 panels, #930 Redden rope bordered netting with all attachment ropes sewn to netting, with 3' lead -line skirt: 65,690 Sq Ft 2- Attachment Snap Hooks: 2,400 3- Replace 1- 60' class 2 treated wood utility pole 4- 5116" high strength 7-str cable: 600' 5- Straighten all wood poles that are leaning: 12 6- Remove all old netting from poles and stockpile Total Cost for the above: $ 42,000.00 The above cost also includes labor, equipment and shipping for a complete installation. The above cost is based on replacing 65,690 Sq Ft of netting. Our unit price per Sq Ft for additions or deletions will be .64 cents per Sq Ft. Please allow 3 to 4 weeks for completion. Best Regards, Dennis Bryan Custom Made Netting Steel & Wood Poles * Netting Hardware * Cables Earth Anchors* 5 to 7 Year Warranties* On -Site 2 -Year 100% Warranty Complete (Turn -Key) Installations Nation -Wide * 100% Financing in aF^x—pR over age vwc. a/LW CVVV 11111¢. O.00.44 YIVI Page 1 of 1 Action Sports Netting, tnc. 151? S W Mockingbird Circle Port St Lucie, FL 34986-2048 Office 772 336 5900 Fax 772 336 2314 Ceti 561 714 9668 E-mail: actionsportsnet@beJJsouth.net FACSIMILE COVER PAGE Ta� Greg Gardner From. Dennis Bryan Fax #: 1772 581 0149 Fax #: 772 336 2314 Company: Sebastian Golf Course Tel #: 772 336 5900 Subject: Golf Protective Barrier Netting Sent: 912&2004 at 5:55:44 PM Pages: 1 (including cover) MESSAGE: Greg, per our site visit today, the following is the cost to replace the golf range netting at the Sebastian Golf Course that was shattered by Hurricane Frances and Jeanne. 1- Replace 24 panels, #930 Redden rope bordered netting with all attachment ropes sewn to netting, with 11/2' lead -line skirt: 70,000 Sq Ft 2- Attachment Snap Hooks: 2,000 3- Replace 22- 60' class 2 treated wood utility pole 4- Replace 2- 35' class 2 treated wood utility pole 5- 5116" high strength 7-str cable: 4,500' 6- Washers and hardware 6- Remove aJJ old netting, broken pales, cables and stockpile Total Cost forthe above: $ 65,000.0 The above cost also includes labor, equipment and shipping for a complete installation. Please allow 3 to 4 weeks for wood pole delivery. Best Regards, Dennis Bryan Custom Made Netting * Steel & Wood Poles * Netting Hardware'` Cables Earth Anchors * 5 to 7 Year Warranties * On -Site 2 -Year 100% Warranty Complete (Turn-Kev3) InstallalCmns dation-Wide * 100% Financing anor S, k ZZ_'S�i�,;�\db .. F HOME OF PELIGAN iSiAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Authorize emergency repair to Golf Agenda No. 04, Z60 Course driving range net system. Department Origin: Golf Course Golf Course Director �v— General Services Admin: A proved for ubmittal b : City Manager Finance Director: - .16 _City Attorney: i City Clerk: i Date Submitted: September 20, 2004 Terrence R. Moore For Agenda of: September 22, 2004 Exhibits: Action Sports Netting, Inc. Proposal, Net Warranty EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION $42,000 -0- REQUIRED: A Temporary Loan from the General Fund Disaster Emergency Reserve ($350,000) SUMMARY The driving range net and net structure sustained extreme damage due to Hurricane Frances. This poses an obvious safety hazard for the following reasons, (#1) with 65,696 square feet of netting tom, driving range golf balls could go into numbers one (1) and nine (9) fairway which will endanger golfers playing the aforementioned holes and (#2) with one (1) pole completely torn in half and twelve (12) other poles leaning, there is potential for a falling pole. Action Sports Netting, Inc. has provided a quote of $42,000 to fully repair the netting system. As our original warranty indicates, the net warranty does not apply to damage, which happened due to winds in excess offifty-five (55) miles per hour. The main reason for the damage is not the fact that the net system did endure hurricane - force winds, but due to the net system enduring such winds for a long period of time (about twenty hours). All new installation features will include a two (2) year warranty, while the new netting includes a seven (7) year pro -rated warranty. RECOMMENDED ACTION Move to approve emergency repair of Sebastian Golf Course driving range net and netting system from Action Sports Netting, Inc., per their proposal, in the amount of $42,000, and move to appropriate $42,000 from a temporary loan from the General Fund Disaster Emergency Reserve to fund the repairs. The city is pursuing insurance reimbursement and FEMA assistance for this repair work. Date W17121J04 Time: 3.52:40 PH Page 1 of 1 Action Sports Netting, Inc. 1511 S W Mockingbird Circle Port St Lucie, FL 34986-2046 Office 772 336 5900 Fax 772 336 2314 Cell 561 714 9668 E-mail: actionsportsnet@bellsouth.net COVER PAGE To: Greg Gardner From: Dennis Bryan Fax #: 1772 589 6730 Fax #: 772 336 2314 Company: Sebastian Golf Course Tel #: 772 336 5900 Subject: Golf Protective Barrier Netting Sent: 9/17/2004 at 3:52:38 PM Pages: 1 (including cover) MESSAGE: Greg, per our telephone conversation today, the following is the cost to replace the golf range netting at the Sebastian Golf Course caused by Hurricane Frances. 1- Replace 22 panels, #930 Redden rope bordered netting with all attachment ropes sewn to netting, with 3' lead -line skirt: 65,690 Sq Ft 2- Attachment Snap Nooks: 2,400 3- Replace 1- 60' class 2 treated wood utility pole 4- 5/16" high strength 7-str cable: 600' 5- Straighten all wood poles that are leaning: 12 6- Remove all old netting from poles and stockpile Total Cost for the above: S 42,000.00 The above cost also includes labor, equipment and shipping for a complete installation. The above cost is based on replacing 65,690 Sq Ft of netting. Our unit price per Sq Ft for additions or deletions will be .64 cents per Sq Ft. Please allow 3 to 4 weeks for completion. Best Regards, Dennis Bryan Custom Made Netting * Steel & Wood Poles * Netting Hardware * Cables Earth Anchors* 5 to 7 Year Warranties* On -Site 2 -Year 100% Warranty Complete (Turn -Key) Installations Nation -Wide * 100% Financing m ax PRO Cover Page