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Home My WebLink About2004 Discount Carpet & Tile - Carpet ReplacementDRAFT Regular City Council Meeting November 17, 2004 Page Four 04.203 E. Resolution No. R-04-50 Authorizing the City Council to Petition the Governor of Florida for 100% Reimbursement of Disaster Related Expenses for Both Hurricanes, Frances and Jeanne (City Manager Transmittal 11/19/04, R-04-50) A RESOLUTION OF THE CITY OF SEBASTIAN REQUESTING ONE HUNDRED PERCENT (100°/x) FEDERAL DISASTER RELIEF FOR HURRICANES FRANCES AND JEANNE; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 04.221 F. Resolution No. R-04-51 Authorizing City Manager to Apply for Funding from Restore America Grant Program from the National Trust for Historic Preservation and Home and Garden Television (City Manager Transmittal 11/19/04, R-04-51, Info) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR FUNDING FROM THE RESTORE AMERICAN GRANT PROGRAM FROM THE NATIONAL TRUST FOR HISTORIC PRESERVATION AND HOME AND GARDEN TELEVISION; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 04.222 G. Waive Competitive Bidding Process and Authorize the Purchase of 21 - 15 Foot, our Row Aluminum Bleachers from Southern Park and Play Systems of Melbourne, Florida with Pricing From St. Johns County, Florida Term Bid#03-43 in the Amount of $18,492.00 (Public Works Transmittal 11/9/04, Quote) 04.200 H. Authorize the Emergency Purchase of Carpeting for Sebastian Municipal Golf Course Clubhouse Hallway and Restaurant from Discount Carpet & Tile, Inc. in the Amount of $10,336.70 and Authorize Temporary Loan from City of Sebastian Emergency Fund (Golf Course Transmittal 11/8/04, Quotes) 04.223 I. Authorize the Appropriation of $10,175 from City of Sebastian Cemetery Trust Fund Permanent Endowment Fund for Costs Associated with Repair and Reset Work of Monuments and Vases at City of Sebastian Cemetery due to Hurricane Jeanne and Frances Damage (Finance Transmittal 11/3/04) 04.060 J. Authorize Expenditures for Emergency Repair Services by Suffolk Construction Co., Not to Exceed $130,346 and Appropriate $130,346 from City's Emergency Reserve Fund to Cover These Expenses Until Reimbursement is received from City's Insurance Carrier or FEMA/State (GSA Transmittal 11/5/04, Damage Log) 04.224 K. Approve the Collective Bargaining Agreement Between the City of Sebastian and the Central Florida Police Benevolent Association, Inc. Effective October 1, 2004 through September 30, 2007 (HR Transmittal 11/9/04, Contract) 04.225 L. Authorize the Purchase of One Chevrolet Silverado One Ton Crew Cab Pickup with Four Doors at a Cost of $27,730.00 Piggybacked on the Florida Sheriff's Association Through Classic Chevrolet of Winter Park (Stormwater Transmittal 11/5/04, Quote) .vF Regular City Council Meeting November 17, 2004 Page Five New M. ADDED TO AGENDA Resolution No. R-04-52 — Non -Binding Referendum on Annexation — Official Results A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING TO THE NOVEMBER 2, 2004 SPECIAL ELECTION FOR A NON-BINDING REFERENDUM; PROVIDING FOR DECLARATION OF OFFICIAL RESULTS OF THE INDIAN RIVER COUNTY CANVASSING BOARD; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. On MOTION by Mr. Coniglio, and SECOND by Ms. Monier, consent agenda items A -M were approved on a roll call vote of 5-0. 8. COMMITTEE REPORTS/RECOMMENDATIONS A. Reoort by Planning and Zoning Chairman Richard Smith Chairman Smith reported on the activities of Planning and Zoning, commended the commission members, staff and all involved in the process of reviewing land development applications; and expressed concern for the current backlog of applications. 9. PUBLIC HEARING - None 10. INTRODUCTION OF NhVV tsusirvtaa rmvm item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of five minutes for each speaker Andrea Coy, expressed disappointment regarding lack of response to her complaint to Code Enforcement and Building Department for work being performed in her neighborhood by someone who turned out to be unlicensed, noting that although stopped the man was not cited. Adrina Davis discussed the pending police raises and said he would like to see the officers receive a 10% raise. It was noted the item was already approved under consent. Walter Bames said there was no reference to annexations being commercial or residential in the referendum question and suggested that all annexations be reviewed on their own merit; and discussed a contractor who found it took a very long time for out of town contractors to obtain a license in the City. Damien Gilliams, Sebastian, asked why the City of Sebastian did not require builder's risk insurance for the new City Hall policy. Mayor McColllum said he had researched the item thoroughly this week and found that the $130,000 the City had to come up with to cover damages under the risk policy deductible was very responsible. He said the total cost to the City would be just over $6,600 after FEMA reimbursement. 5 CITY OF SEBASTKN HOME OF PELICAN ISLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Carpeting for Golf Course Agenda No. 17q. Z O D Clubhouse halhva & Restaurant / I roved f y: Ci Manager Department Origin: Goff Course V P rchasing/Contracting: Finance Director: City Attorney: errence R. re City Clerk: +� Date Submitted: November 8, 2004 For Agenda of: November 17, 2004 Exhibits: Quotes from Discount Carpet & Florida Floor Fashions EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION $10,336.70 $0 REQUIRED: $10,336.70 (Temporary loan from City of Sebastian Emergency Fund) SUMMARY As a result of damage caused by hurricane Frances, and Jeanne, Capp Custom Builders, Inc. is working toward completion of repairs of the Sebastian Golf Course Clubhouse, one of the `last pieces of the puzzle" will entail carpeting the clubhouse hallway and restaurant. Both areas, as a result of extreme leakage from the roof, had carpeting that was totally saturated and needed to be immediately removed mainly due to health concerns. Only two carpet companies took the time to quote on the project. Discount Carpet and Tile, Inc. quoted $10,336.70, while Florida Floor Fashions, Inc. quoted $20,011.95. Other carpet companies were called, with each failing to provide a quote due to the heavy influx of requests and work generated from hurricane related damage. The total amount of carpeting needed for the clubhouse hallway and restaurant equates to 572 yards and the carpet's thickness is 85 oz., which will result in a quality carpet capable of enduring heavy traffic and golf shoes. The quotes also cover the labor for installation. The replacement of the clubhouse hallway and restaurant carpeting will be eligible for insurance compensation. RECOMMENDED ACTION Move to approve emergency purchase of Sebastian Golf Course Clubhouse carpeting for the hallway and restaurant from Discount Carpet & Tile, Inc. in the amount of $10,336.70, and approve temporary loan from City of Sebastian Emergency Fund. Z� F) 0 u_ O. iF b~4 UI J C II /'y1� U1 1M V4 C •U Y/ • i-1 11 i� F4 lJ 1"I U'V 10/16/2004 18:46 15617784634 MARKMILLER PACE 01 I N V® I C E DISCOUNT CARPET & TILE, INC. 3106 North U.S. #1 a Vero Beach, FL 32960 (772)778-4634 Fax (772) 778-4639 1 Invoice No. sheat No. Date i� /aalo y Invoice Submitted To Work To Be Performed At LL Name �yt"''C,7°6�1'AvJ 67mr' A.OyYg$ Street_ -- Street City ---- State_ — I pate of Plans ~ Architect City State i Telephone Number _ We hereby propose W famish all the materialsand perform all the labor ec sary for the compkti of S�l� ,►��tua�£ �#.�..S.g_:�r pyrxi�e a�eQyT�,�� 3'2k Lis cis M �"� X33 WA t Ire . 1,22C'2.Ln LJ2 f.Aih-S CM QfA q0! NA..q — C?rt- 3•Do `i t-r� 1 qLj . -00 Tor�►l 12x4 3,Sa _ _ iacA f 10, a�e All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of Dollars with payments to be made as follows: Any alteration or deviation from the above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon accidents or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. 4 Respectfully Submitted NOTE: This invoice may be withdrawn b) us if not accepted within 30 days. ACCEPTANCE OF INVOICE The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Accepted Signazure _ Date _ Signature _ .e Acton Prnlan w, r varo o"o, Fa,Ai 09/18/2004 08:95 FAX 772 689 6824 FLORIDA FLOOR FASHIONS Z002 ras�d�ns,ric. P.O. Box 700098 Phone 772;iW4994 Wabasso, FL 32970 Fax 772-58%6M ftopmi ro Sebastian Golf Course 101 E. Airport Drive Sebastian, FL 589-6801 Date Wednesday, September 15, 2004 Description Size Quantity Price Arnot. if Van Dijk Hercules Nop heavy duty commercial carpet installed via direct 13'2"x 44'9" 589.36 $5.16 $3,041.10 glue down in Clubhouse hallway. Note - This pricing does not include FFF taking up carpet. TOTAL $3,041.10 Thank you for the opportunity to quote your work. Scott Cairns 09/23/1004 11:45 FAX 772 589 6824 FLORIDA FLOOR FASHIONS Z002 i P.O. Hox 700095 Wabano, FL 32970 Phone 772-5094994 Fax T12-5896WA To Eagles Nest Restaurant 1019. Airport Drive Sebastian, FL 589-6801 Date Tuesday, September 21, 2004 Description Size Quantity Price Amo:urt Burtco Specialty Golf Spike resistant 12 x 241'9" 2,901 $5.85 $16,970.85 carpet installed in Restaurant. TOTAL $16,970.85 Thank you for the opportunity to quote your work. Scott Cairns