HomeMy WebLinkAbout2001 Bid for Range NettingSince the driving range of the Municipal Golf Course is located between holes No. 1 and
No. 9, golfers frequently hit balls from the driving range into these playing areas. To
minimize this type of occurrence and the risk to the City of Sebastian, the installation of
netting around the driving range was conceived.
The City Purchasing Division obtained sealed bids for the netting installation project.
Asplundh Construction Corp. submitted the lowest bid ($73,340.00) for the Scope of
Work and Technical Specifications prepared by the Golf Course Management, as shown
on the attached Bid Tabulation Form.
Asplundh Constructior�provided an amended bid ($ 78,910.42) for an alternate design
that increases the structural capability to withstand hurricane -force winds while improves
the aesthetic appearance and attractiveness. Therefore, staff recommends contract award
to this firm for the amended bid.
Move to award contract to the low bidder Asplundh Construction Corp., in the amount of
$78,910.42, and authorize staff to execute an agreement for same.
CUUL STUFF I�jUUl
Net C ctions Inc
Sport & Nettmg.Products
City of Sebastian, Driving Range hietfing
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�^ 06/20/01 _WED 08;42 FAX 2486250780 COOL STUFF
Office 205-967-0871
Fax 205r-967-4574
June 20, 2001
To: Jesus M. Vieiro, Buyer
City of SebapUqn
From: Bob W
subject:
Jesus,
-'q-*'A' MZ4.
Total pages: 2
Attached is the amended bid from Asplundh for the driving range netting project. It
includes the changes. we discussed yesterday to ate -space the poles on the east and west
side of the range form 74' O/C .to 6 I' 9" O/C. We-ViH also transverse guy four poles* on
each side rather thauji t thzee poles and just Otte pole oit lute uoi th ead s ather ui" two.
As soon as you notify Harry Burchell that Asplundh is the"succes$iui bidder and which
option you choose, we will get the material, poles, and netting ordered. it will take three
toIbur wreela-,.# to assemble ai the components on site and approximately six to eight days
to construct. As we discussed, -we can start as early as July aa, 2031
irre look forward to your response.
Respecftlly, Bob Matson
cc. Karry Burchell
[a 001
06/201101. WED 08:43 FAX 2486250780 COOL STUFF 0 002
Net Cormection,Inc.
Amend
AmUSid
..dune 20, 2001
Course/Range: City of Sebasthm Municipal Golf Couse
Location: Sebastian, Florida
ooh _af Change
Add four additional 60' class 2 poles, two each, to the east and west sides of the
driving rangenettingproject. This would re -space the poles on the east and west
sides, from 74 O/C to 6 11 9 O/C.
Additional Meter�ial, Labox, Egv3pment, and Shipp�g 3%gwired:
• pour, 60400t, class two wood poles ,
• 280 feet of support cable
• 1,018 sq. ft. of -Redden #930 barrier netting
• 60 feet of horizontal netting nib line
• 200 cadmium steel snaps.
• Additional bolts, washers, clamps, and other hardware. (All galvanized)
• Additional labor, equipment, andshipping charges . .
Costof Clwmge.................N.................................,,............ $ 5,5 '0.42
OriginalBid ..... ..:............................................................. $ 73,340.00
Anwnded Bid Ptive ..... /.../ ......................... $ 78,910.42
A 1-%s % penalty applied for all balances beyond 30 days. 18% per annum.
Prices quoted in effect for 60 days
PURCHASING DIVISION
GENERAL SERVICES DEPARTMENT
1225 MAIN STREET- SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-1295 FAX (561) 589-6880
April 30, 2001
Mr. Dennis Bryan
Action Sports Netting Inc.
3630 Alder Drive B1
West Palm Beach, FL 33417
Dear Mr. Bryan
Re: GOLF COURSE RANGE NETTING
In accordance with Paragraph 13.D on page 3 of 5 of INSTRUCTIONS FOR
BIDDERS, the City of Sebastian has the right to cancel the bid in its entirety.
Therefore, due to the limited responses received, the above referenced bid is hereby
cancelled and will be rebid in the near future.
Consequently, your sealed bid for this project is returned unopened.
We appreciate your interest and look forward to hearing from you on future bids.
Sincerely,
OJesus M. Vieiro
Buyer
Service �l�c�YrG
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To: Mr. Paul Wagner & Mr. Jesus M. Vieiro
From: Greg Gardner
Re: List of Range -Netting Vendors
Date: 3-27-01
1. Golf Range Netting, Inc.
31591 US 19 N.
Palm Harbor, FL 34684
727-786-3583 — Tel.
727-787-0524 — Fax.
Attn: Mark Ramsay, Dawn Zenke
2. Easy Picker Golf Products, Inc.
415 Leonard Blvd.
Lehigh, FL 33971
941-368-6600 — Tel.
941-369-1579 — Fax
Attn: Chris Keyte
3. R.S. Global
3373 Garden Brook Drive
Farmers Branch, TX 75234
800-721-1009 — Tel.
972-245-5349 — Fax
Attn: Darren King
4. Golf & Recreation Associates
13 Tanbarr Lane
Tannersville, PA 18372
570-620-0886 — Tel.
570-620-2668 — Fax
Attn: Gary Fitch
COY Of
AN
-01? �4:7
HOME OF PELICAN ISLAND
PURCHASING
GENERAL SERVICES DEPARTMENT
1225 MAIN STREET- SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 388-8241 FAX (561) 581-0149
TELEPHONE (561) 589-1295 FAX (561) 589-6880
DATE: March 8, 2001
TO: See Below
FROM: Jesus M. Vieiro
THROUGH: Paul Wagner
SUBJECT: Bid Documents - Golf Course Range Netting
The attached bid documents are provided for your review, comments and /or approval.
Once approved, we will proceed to advertise this project for public bid.
Should your comments include any changes, which materially change or affect these
documents, please submit those changes in writing. The Golf Course Management is
solely responsible for the "Scope of Work and Technical Specifications" and/or any
"Special Conditions" pertaining to this project.
Please review these documents in their entirety and initial below to indicate your
agreement and concurrence, and/or approval. Then return to me.
1. Greg Gardner
2. Rich Stringer
3. Paul Wagner
4. Terrence Moore
( The invitation date and time will be revised, if necessary, after approvals)
GENERAL SERVICES ADMINISTRA'rOR
A n+vrsiOtli M ;r i1. 01 ru : cu' it -ii. cii�
1225 /VlAlN STREET - SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 388-8241 FAX (561) 581-0149
E-MAIL=pwagner@cityofsebastian.org
BID DOCUMENTS
GOLF COURSE RANGE NETTING
J U LY 2001
PREPARED BY
CITY OF SEBASTIAN GENERAL SERVICES ADMINISTRATOR
IN COOPERATION WITH
CITY OF SEBASTIAN GOLF COURSE
CONTACT: Mr. Jesus M. Vieiro, Buyer (561) 589-1295
MARCH 2001
CITY OF SEBASTIAN - BID
Golf Course Range Netting Project — July 2001
TABLE OF CONTENTS
1. NOTICE OF INVITATION TO BID
2. BID PROPOSAL PRICE FORM
3. INSTRUCTIONS FOR BIDDERS
4. FORM OF AGREEMENT WHICH INCLUDES:
a) GENERAL TERMS
b) DRUG FREE WORKPLACE FORM
c) PUBLIC ENTITY CRIMES FORM
5. SCOPE OF WORK, AND TECHNICAL SPECIFICATIONS
IMPORTANT NOTICE TO BIDDERS! ! ! ! !
SUBMIT TWO (2) SETS OF TIE BID AS FOLLOWS:
1. BID PROPOSAL PRICE FORM COMPLETELY FILLED OUT AND SIGNED
2. LIST OF SUBCONTRACTORS, IF ANY
3. REFERENCES INCLUDING ADDRESS AND PHONE NUMBER TO CONTACT
4. PROOF OF INSURANCE AS REQUIRED IN THE INSTRUCTIONS FOR BIDDERS
5. PROOF OF LICENSES
6. DRUG FREE WORKPLACE FORM EXECUTED
7. PUBLIC ENTITY CRIMES FORM EXECUTED
FAILURE TO SUBMIT THE ABOVE MAYSUBJECT YOUR BID TO REJECTION. &MD&C
DOCUMENTS PROVIDED AND THEN SUBMIT YOUR BID ACCORDINGLY.
NOTICE OF INVITATION TO BID
SEALED BIDS FOR A LICENSED FIRM TO FURNISH AND INSTALL
NETTING AT THE GOLF COURSE RANGE, WILL BE ACCEPTED BY
THE CITY OF SEBASTIAN, 1225 MAIN STREET, SEBASTIAN,
FLORIDA 32958, UNTIL 2:00 P.M. ON THURSDAY, APRIL 19,
2001. BID ENVELOPES ARE TO BE MARKED AS FOLLOWS:
BID: GOLF COURSE RANGE NETTING
OPEN: APRIL 1912001,@2:00 P.M.
The City of Sebastian is seeking bids from licensed firms to furnish and
install netting at the Golf Course Range.
The Vendor shall be able to be properly licensed in the City of Sebastian, and
shall show Proof of Insurance to conduct its business, with all licenses,
permits, and certificates as required by all local, State of Florida, Federal
agencies. Vendor must be capable of obtaining the appropriate licenses and
certificates in the City of Sebastian.
Firms interested in preparing a bid may pick up or request a complete bid
package with Instructions for Bidders, Scope of Work and Technical
Specifications from the Office of General Services 561-388-8203. All items bid
shall conform to the Contract Documents in their entirety, and no bid shall
vary from the Contract Documents unless specifically approved in advance in
writing by the City.
Any bids received without Public Entity Crime Form, Drug Free Workplace Form,
Proof of Insurance (in the amounts specified in the Contract Documents), may
be considered incomplete and immediately disqualified. Any person or affiliate
who has been placed on the convicted vendor list following conviction for a
public entity crime may not submit a bid as proscribed by Section 287.133,
F.S.
Questions concerning this project should be directed to Jesus M. Vieiro, Buyer
(561) 589-1295.
There is a mandatory pre-bid and site conference scheduled for, Tuesday, March
27, @ 2:00 P.M., at the address stated above in City Hall. Attendance is
mandatory for all bidders.
Bids duly submitted will be publicly opened and read aloud at date and time
specified above, in City Hall. The City reserves the right to reject any and
all bids, or to accept any bid or portion thereof deemed to be in the best
interest of the City, and to waive any non -substantial irregularities.
Paul L. Wagner
General Services Administrator
City of Sebastian
1H
CITY OF SEBASTIAN - BID
Golf Course Range Netting Project — July 2001
BID PROPOSAL PRICE FORM
The undersigned having become thoroughly familiar with all of the Bidding Documents incorporated herein, the project site and the
location conditions, and time schedule affecting the work, hereby proposes to perform everything required to be performed in strict
conformity with the requirements of these documents, and to provide and furnish all the supervision, labor, materials, tools and equipment
necessary to provide the services meeting or exceeding the specifications as set forth herein for the price quoted below. The price
quoted is inclusive of any Addenda which may be issued.
By the signature below, the Contractor agrees that this Bid is made without any other understanding, agreement, or connection with any
person, corporation, or firm submitting a bid for the same purpose and that the bid is in all respects fair and without collusion or fraud. If
awarded this bid, the Contractor agrees to enter into said agreement within ten (10) consecutive calendar days notice by the City, and
agrees to all the terms and conditions of all documents stated herein with the City of Sebastian for the below stipulated price which shall
remain firm for sixty (60) days following bid opening date.
GOLF COURSE RANGE NETTING
LUMP SUM BID AMOUNT:
NOTE:
CONTRACTOR WARRANTS TOTAL CONTRACT COMPLETION TIME SHALL NOT EXCEED 3O CONSECUTIVE CALENDAR DAYS.
Authorized Signature
Firm Name & Address
PROPPLEMPD
Date Signed,
Printed Name
Title
Phone Number
CITY OF SEBASTIAN
INSTRUCTIONS FOR BIDDERS
1. PRE-BID CONFERENCE (ONLYIF CALLED FOR IN THE NOTICE OF INVITATION TO BID)
A mandatory pre-bid conference shall be held at the City of Sebastian City Hall, at the time and date specified
in the Invitation to Bid. All prospective bidders are required to attend this conference. Questions concerning
the project or bid requirements may be addressed at that time.
2. REQUIRED COPIES
Two (2) sets of bids shall be submitted on the Bid Proposal Form provided, including any other forms,
proofs, and documents as required.
3. SEALED BIDS
Bids shall be enclosed in a sealed envelope which shall show (lower left corner) the name of the Bid, and the
date and time of opening. The envelope shall also show the name and address of the Bidder. The Bid shall be
submitted as stipulated in the Notice of Invitation.
4. BIDS NOT CONSIDERED
Late Bids, telegraphed or faxed Bids and bids which do not conform to the instructions contained in the
Notice Of Invitation To Bid. Bids may be withdrawn by fax or telegraph provided that such notices are
received prior to the date and time specified in the Invitation.
5. BID OPENING
Bidders are welcome to attend the bid opening; however, attendance is not mandatory. Opening of the
Bids will commence at the date and time specified in the Notice Of Invitation To Bid, and publicly read
aloud, providing one or more Bidders are in attendance. The Purchasing Agent or his designee shall be
present at all Bid openings.
6. BID EXAMINATION
Bid files may be examined during normal working hours, ten (10) days after bid opening, by appointment only,
by contacting the City Clerk's office at 561-589-5330.
7. RE UIRED INFORMATION
Bidders shall follow all instructions and provide all information requested on the bid proposal form.
Bidders wishing to qualify all or any portion of the bid shall provide a hand printed or typed
explanation on the bid or separate attachment to be submitted with the bid.
8. ACCEPTABLE BIDS
Bid proposals shall be typewritten or filled in with ink. Any erasures or corrections must be initialed
by the Bidder in ink.
Instructions Page 1 of 5
9. NEW EQUIPMENT AND MATERIALS
Prices shown on the bids shall be prices for new equipment and materials, and the successful bidder
shall warrant same for a period of not less than two (2) years from the installation date.
10. SALES TAX
Although the City of Sebastian is exempt from Federal and State Sales and Use taxes, Contractors or
Vendors doing business with the City are not exempted from paying said taxes to their supplier for
goods or services purchased to fulfill the contractual obligations with the City, nor shall any
Contractor or Vendor be authorized to use the City's Tax Exemption Number in securing such
materials.
11. CONFLICT OF INTEREST
Contract Award is subject to provisions of State Statutes and City Ordinances. All Bidders must
disclose with their bid the name of any officer, director, or agent who is also an employee of the City
of Sebastian; further, all Bidders must disclose the name of any City employee who owns, directly or
indirectly, an interest of ten percent (10%) or more in the Bidder's firm or any of its branches.
Should the successful Bidder permanently or temporarily hire any City employee who is, or has
been, directly involved with the Bidder prior to or during performance of the resulting contract,
the Agreement shall be subject to immediate termination by the City.
12. LICENSING, CERTIFICATION, AND/OR REGISTRATION
Contractors must show their current Contractors license. Prior to start of work, if the Bidder is a
State Certified General Contractor, the Bidder must be registered with the City of Sebastian; if the
Bidder is a State Registered General Contractor, then the Bidder must hold a Competency Card with
the City.
In any event, the Contractor shall contact the Administrative Assistant at the Building Department
561-589-5518 and insure compliance with all City ordinances, rules and regulations, including
Building Permits if required. Lack of knowledge by the Bidder shall in no way be a cause for relief
from responsibility. Failure to comply with the above may result in the rejection of the Bid.
Two (2) copies of any license, or certification as required shall be submitted with the bidding
documents.
A certificate, letter, or similar must be obtained from the City's Building Department, & is required
on this project prior to execution of a contract, & should be submitted to the Purchasing & Contract
Administrator with any payment/performance bonds which may be required. In essence, this
authorizes you to perform work in the City of Sebastian. Any Sub-Contractor(s) must also be
certified.
Instructions Page 2 of 5
13. CORRECTIONS, CANCELLATION, & WITHDRAWAL
A. Bidders may be asked to provide further information after bid opening to determine the
responsibility of the vendor.
B. Waiver of Technicality; Information shall not be considered after the bid opening if it has been
specifically requested to be provided with the bid and becomes a matter of responsiveness. The
bid shall be considered responsive if it substantially conforms to the requirements of the
Invitation to Bid. The City may waive any informality, technicality, or irregularity on any bid. A
minor or non -substantive lack of conformity may be considered a technicality or irregularity
which may be waived by the City.
C. Mathematical errors; Errors in extension of unit prices or in mathematical calculations may be
corrected. In cases of errors in mathematical computations, the unit prices shall not be changed.
D. Cancellation or postponement; The Purchasing & Contract Administrator may cancel or
postpone the bid opening or cancel the Invitation to Bid in its entirety.
E. Withdrawal; Prior to any published bid opening date and time, a bidder may withdraw his or her
bid in writing. A fax is permitted for this purpose, provided a confirming telecon is made.
F. Amendments; Prior to any published bid opening date and time, a bidder may amend the bid
provided that it is in writing, in a sealed envelope, and identified.
14. AVAILABILITY OF FUNDS
The obligations of the City of Sebastian under this award are subject to the availability of funds
lawfully appropriated for its purpose by the City Council of the City of Sebastian.
15. PUBLIC ENTITY CRIMES
Any person or firm submitting a bid in response to this invitation must execute the attached
SWORN STATEMENT UNDER SECTION 287.133, FLORIDA STATUTES, PUBLIC ENTITY
CRIMES, including proper check(s) in the space(s) provided, and enclose it with said bid.
16. DRUG-FREE WORKPLACE
The Drug -Free Workplace form, as attached hereto, shall be submitted with the bidding documents.
17. BID GUARANTEE
The Bidder warrants that the unit prices, terms, and conditions quoted in the bid will be firm for
acceptance for a period of not less than sixty (60) days from the bid opening date. Such prices will
remain firm for the period of performance of resulting purchase orders or contracts which are to be
performed.
Instructions Page 3 of 5
18. BID BOND (ONLYIF CALLED FOR IN THE NOTICE OF INVITATION TO BID)
A Bid Bond equal to five percent (5%) of the bid amount shall be required on this project, and must
be submitted along with the two (2) copies of the Bid, failure to do so will automatically disqualify
the Bid . Unsuccessful bidders shall be entitled to return of surety after final award of bid. A
successful bidder shall forfeit the amount of its security upon failure on his part to execute a
agreement within ten (10) days after receipt of a proposed agreement from the City unless the time
for executing the agreement is extended by the City.
19. PAYMENT AND PERFORMANCE BONDS (ONLYIF CALLED FOR IN THE NOTICE OF
INVITATION TO BID)
A Payment and Performance Bond equal to one hundred percent (100%) of the Agreement price
shall be required on this project, and shall be provided by the successful bidder at the stipulated time
of the execution of the agreement, failure to do so shall cause said bidder to be in default and forfeit
his Bid Bond in its entirety. (Sample Forms are provided for information purposes.)
NOTE: BID BOND AND PAYMENT AND PERFORMANCE BOND REQUIREMENTS:
The bond (s) shall be provided by a surety company authorized to do business in the State of
Florida, and approved by the City Manager and City Attorney. In lieu of a bond(s) the contractor
may furnish as security in favor of the City a certified check, a cashiers check or an irrevocable letter
of credit.
The check or letter of credit shall be drawn on or issued by a bank authorized to do business in the
State of Florida. The form of the check or letter of credit must be approved by the City Manager and
City Attorney.
Attorneys -in -fact who sign Bonds must file with each bond a certified and effective dated copy of
their Power - of Attorney. Surety companies executing Bonds must appear on the Treasury
Department's most current list (Circular 570 as amended), and be authorized to transact business in
the State of Florida.
20. LIQUIDATED DAMAGES (ONLY IF CALLED FOR IN THE NOTICE OF INVITATION TO
BID)
The City shall be entitled to liquidated damages in the amount of two hundred fifty Dollars
($250.00) per day for every day that the Contractor is late in completing the work as stipulated in
the agreement, and bidding documents. Said damages shall be deducted by the City from monies
due Contractor.
21. INSURANCE
All bidders shall submit evidence of insurance as follows; Auto Liability, Workers Compensation,
Instructions Page 4 of 5
and General Liability. Cost for all insurance shall be born by the bidder. All insurance shall be
acceptable to the City in its sole discretion.
22. BID AWARD
The contract/agreement will be awarded to the lowest responsive and/or responsible Bidder whose
bid, conforming to the specifications and Instructions For Bidders, will be most advantageous to the
City in consideration of price, time of performance, and other factors as determined by the City.
23. REJECTION OF BIDS
The City reserves the right to reject any and all Bids, to waive any and all informalities not involving
price, time, or changes in the work, and to negotiate contract terms with the successful Bidder, and
the right to disregard all non -conforming, non-responsive, imbalanced, or conditional Bids. More
than one Bid from an individual, firm or association under same or different names, will not be
considered. Any or all Bids will be rejected if there is reason to believe that collusion exists among
the Bidders, and no participants in such collusion will be considered in future proposals for the same
work.
24. REFERENCES
References are required and must be submitted with the Bid proposal form. Failure to submit
references as required may disqualify your Bid. Name and phone number to contact shall be
included.
25. LIST OF SUB -CONTRACTORS
A list of Sub -Contractors is required and must be submitted with the Bid proposal. Failure to
submit a list of Sub -Contractors may disqualify your Bid.
26. CO-OPERATIVE PURCHASING
It is the intent of the Notice of Invitation to Bid to secure goods or services to be used by the City of
Sebastian. However, by virtue of bidding, the Bidder accepts the right of other Government Entities
to "piggyback" purchase from this proposal by mutual consent. Any such purchase shall be separate
and apart from the City of Sebastian, and said City assumes no liability for such action.
27. DISCRIMINATION
The Bidder/Contractor shall not practice or condone personnel or supplier discrimination of any
nature whatsoever, in any manner proscribed by Federal or State of Florida laws and regulations.
Instructions Page 5 of 5
SCOPE OF WORK
SEBASTIAN GOLF COURSE
RANGE NETTING PROJECT — JULY 2001
Construction Starting Time
Construction is to begin on July 1", 2001. Completion to be 30 calendar days
thereafter.
Equipment
All equipment necessary for performance shall be on the project site and approved
by the Head Golf Professional before work will be permitted to begin.
Responsibility of the Contractor
The Contractor will be responsible for delivering all necessary quantities of
construction materials, equipment, and personnel necessary for compliance with the
scope of work.
Clean -Up / Site Restoration
At the completion of all work shown on the scope of work, the Contractor shall
remove all tools, equipment, debris, etc. from the work site. The Contractor shall repair
areas that have been disturbed by his operations, and leave the areas of site in equal to or
better than pre -construction condition. The Head Golf Professional shall approve site
restoration.
Technical Specifications
Quantity Description
7
35 foot class "3" wood poles
18
60 foot class "2" wood poles
20
Triple Helix Anchors
40
3/A inch Williams Fittings
52
5/8 inch Flat Guy Hooks
20
Guy Guards
5800 feet
3/8 inch Galvanized guy steel
2000 feet
7/16 inch Galvanized guy steel
2000 feet
5/16 inch Galvanized guy steel
55
5/8 inch Hubbards
26
'/Z inch 3 — bolt suspension clamps
40
5/8 inch 3 — bolt suspension clamps
20
Unthreaded eyes
50
7/16 inch Preforms
60
3/8 inch Preforms
65
5/16 inch Preforms
5400
Galvanized Snaps
2
Panels 25 feet high x 74 feet long (west and east side)
4
Panels 25 feet high x 64 feet long (north side)
2
Panels — angle 25 feet high x 50 feet high x 74 feet long
16
Panels 50 feet high x 74 feet long (west and east side)
Netting
Installation
Total square footage of netting: 76,000 square feet. Netting will consist
of ninety five (95) pound polyester, 318 inch rope barrier, ultra -violet
treated, 18 gauge, 400 pounds per square inch, 3000 pound rope border
tested, 8% wind resistance, with five (5) year warranty.
*Poles — direct bury in ground 9 feet
*Poles — hydraulically tampered and back-filled
*Storm Guys placed 25 feet back from all poles, three (3) guys placed on
west side, three (3) guys placed on east side, and two (2) guys placed on
north side
*All materials, anchors, bolts, hooks, guy guards, clamps, preforms, snaps,
hubbards, galvanized guy steel, and unthreaded eyes must be powerline-
approved.
*All installers must be certified Powerline-man approved.
*west and east side — ten (10) — seventy four (74) feet sections. First two
(2) sections will be twenty feet (20) in height, and remaining eight
sections will be forty (40) feet in height.
*north side - four (4) sixty four (64) feet sections at a height of twenty
(20) feet.
*See diagram on following page
1 64' ( 64' I 64' 1 64' 1
. i
i
74'
25' 25'
100'
range tee
225'
ATTENDANCE LOG SHEET
PRE-BID CONFERENCE
GOLF COURSE RANGE NETTING — April 12,2001 — 2:00 PM
Name
Company
Phone
Jesus M. Vieiro
City of Sebastian — Purchasing
561 589-1295
86,
Ga r'G GhA00
of Go c
5-a(. -
r
Purchasing
General Services Department
WE
DIXON ELECTRIC
2151 LOIS LANE
COCOA 32926
321.636 2135
RON DIXON
ASPLUNDH CONSTRUCTION
1685 NORTH FLORIDA MANGO ROAD
WEST PALM BEACH 33409
561 686 5808
HARRY BERGULL
TEX-NET INCORPORATED
P.O.BOX 92
FLORENCE NJ 08518
JOHN SCARPERIA
800-541-1123
P,gp.-
aIY or
HOME OF PELICAN ISLAND
PURCHASING
GENERAL SERVICES DEPARTMENT
1225 MAIN STREET- SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 388-8241 FAX (561) 581-0149
TELEPHONE (561) 589-1295 FAX (561) 589-6880
DATE: March 26, 2001
TO: See Below
FROM: Jesus M. Vzeu'o tel,
THROUGH: Paul Wagne
SUBJECT: Bid Documents - Golf Course Range Netting
The attached bid documents are provided for your review, comments and /or approval.
Once approved, we will proceed to advertise this project for public bid.
Should your comments include any changes, which materially change or affect these
documents, please submit those changes in writing. The Golf Course Management is
solely responsible for the "Scope of Work and* Technical Specifications" and/or any
"Special Conditions" pertaining to this project.
Please review these documents in their entirety and initial below to indicate your
agreement and concurrence, and/or approval. Then return to me.
1. Greg Gardner
2. Rich Stringer ,
3. Paul Wagner ,I
4. Terrence Moore(-; JV
( The invitation date and time will be revised, if necessary, after approvals )
GENERAL SERVICES ADMINISTRATOR
A DIVIS.IC?IV 0-' THE OFFICE L.)' THE CI TYMAAl1j ER
1225 MAIN STREET -SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 388-8241 FAX (561) 581-0149
E-MAdL=pwagner@cityol'Sebastian.org
BI® DOCUMEN i so
GOLF COURSE RANGE NETTING
.. pf I
CITY OF SEBASTIAN DEPARTMENT OF GENERAL SERVICES
IN COOPERATION WITH
C(T Y OF SEBASTIAN MUNICIPAL GOLF COURSE DIRECTOR
CONTACT: Mr. Jesus M. Vieiro, Buyer (561) 589-1295
MARCH 200
CITY OF SEBASTIAN - BID
Golf Course Range Netting Project— July 2001
TABLE OF CONTENTS
1. NOTICE OF INVITATION TO BID
2. BID PROPOSAL PRICE FORM
3. INSTRUCTIONS FOR BIDDERS
4. FORM OF AGREEMENT WHICH INCLUDES:
a) GENERAL TERMS
b) DRUG FREE WORKPLACE FORM
c) PUBLIC ENTITY CRIMES FORM
5. SCOPE OF WORK, AND TECHNICAL SPECIFICATIONS
IMPORTANT NOTICE TO BIDDERS ! ! ! ! !
SUBMIT TWO (2) SETS OF THE BID AS FOLLOWS:
1. BID PROPOSAL PRICE FORM COMPLETELY FILLED OUT AND SIGNED
2. LIST OF SUBCONTRACTORS, IF ANY
3. REFERENCES INCLUDING ADDRESS AND PHONE NUMBER TO CONTACT
4. PROOF OF INSURANCE AS REQUIRED IN THE INSTRUCTIONS FOR BIDDERS
5. PROOF OF LICENSES
6. DRUG FREE WORKPLACE FORM EXECUTED
7. PUBLIC ENTITY CRIMES FORM EXECUTED
FAIL URE TO SUBMIT THE ABOVE MAYSUBJECT YOUR BID TO REJECTION. READ ALL OF THE BIDDING
DOCUMENTS PROVIDED AND THEN SUBMIT YO UR BID ACCORDINGLY.
NOTICE OF INVITATION TO BID
SEALED BIDS FOR A LICENSED FIRM TO FURNISH AND INSTALL
NETTING AT THE CITY OF SEBASTIAN MUNICIPAL GOLF COURSE
RANGE, WILL BE ACCEPTED BY THE CITY OF SEBASTIAN, 1225
MAIN STREET, SEBASTIAN, FLORIDA 32958, UNTIL 2:00 P.M.
ON MONDAY, APRIL 30, 2001. BID ENVELOPES ARE TO BE
MARKED AS FOLLOWS:
BID: GOLF COURSE NETTING
OPEN: APRIL 30,2001,@2:00 P.M.
The City of Sebastian is seeking bids from licensed firms to furnish and
install netting at the City of Sebastian Municipal Golf Course Range.
The Vendor shall be able to be properly licensed in the City of Sebastian, and
shall show Proof of Insurance to conduct its business, with all licenses,
permits, and certificates as required by all local, State of Florida, and
Federal agencies. Vendor must be capable of obtaining the appropriate licenses
and certificates in the City of Sebastian.
Firms interested in preparing a bid may pick up or request a complete bid
package from the Office of General Services 561-388-8203. All items bid shall
conform to the Contract Documents in their entirety, and no bid shall vary
from the Contract Documents unless specifically approved in advance in writing
by the City.
Any bids received without Public Entity Crime Form, Drug Free Workplace Form,
Proof of Insurance (in the amounts specified in the Contract Documents), and
Bid Bond equal to 5% of the base bid amount, may be considered incomplete and
immediately disqualified. Any person or affiliate who has been placed on the
convicted vendor list following conviction for a public entity crime may not
submit a bid as proscribed by Section 287.133, F.S.
A Payment and Performance Bond equal to one hundred percent (100%) of the
Agreement price shall be required on this project, and shall be provided by
the successful bidder at the time of the execution of the agreement.
Questions concerning this project should be directed to Jesus M. Vieiro, Buyer
(561) 589-1295.
There is a mandatory pre-bid conference scheduled for, Tuesday, April 17, 2001
@ 2:00 P.M., at the City of Sebastian Municipal Golf Course Pro -Shop located
at 101 East Airport Drive, Sebastian, Florida. Attendance is mandatory for all
bidders.
Bids duly submitted will be publicly opened and read aloud at date and time
specified above, in City Hall. The City reserves the right to reject any and
all bids, or to accept any bid or portion thereof deemed to be in the best
interest of the City, and to waive any non -substantial irregularities.
Paul L. Wagner
General Services Administrator
City of Sebastian
1
CITY OF SEBASTIAN - BID
Golf Course Range Netting Project — July 2001
BID PROPOSAL PRICE FORM
The undersigned having become thoroughly familiar with all of the Bidding Documents incorporated herein, the project site and the
location conditions, and time schedule affecting the work, hereby proposes to perform everything required to be performed in strict
conformity with the requirements of these documents, and to provide and furnish all the supervision, labor, materials, tools and equipment
necessary to provide the services meeting or exceeding the specifications as set forth herein for the price quoted below. The price
quoted is inclusive of any Addenda which may be issued.
By the signature below, the Contractor agrees that this Bid is made without any other understanding, agreement, or connection with any
person, corporation, or firm submitting a bid for the same purpose and that the bid is in all respects fair and without collusion or fraud. If
awarded this bid, the Contractor agrees to enter into said agreement within ten (10) consecutive calendar days notice by the City, and
agrees to all the terms and conditions of all documents stated herein with the City of Sebastian for the below stipulated price which shall
remain firm for sixty (60) days following bid opening date.
GOLF COURSE RANGE NETTING
LUMP SUM BID AMOUNT:
NOTE:
CONTRACTOR WARRANTS TOTAL CONTRACT COMPLETION TIME SHALL NOT EXCEED —30—CONSECUTIVE CALENDAR DAYS, STARTING
JULY 1, 2001 AND ENDING JULY 30,2001.
Authorized Signature
Firm Name & Address
Date Signed
Printed Name
Title
Phone Number