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HomeMy WebLinkAbout2001 Links Change Order BackupCITY OF SEBASTIAN CHANGE ORDER FORM CHANGE ORDER # 2 PURCHASE ORDER # 3206 CONTRACTOR Links Construction, Inc. ADDRESS 2517 SE DeLano Road Port St. Lucie, Florida 34952 PROJECT NAMEGolf Course Renovation PROJECT # N/A PHONE # 561-335-5185 CONTRACT NAME Golf Course Renovation Agreement CONTRACT DATE January 16, 2001 By the signatures affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execution of this document the Contractor is hereby notified to commence work All changes stated below are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows: L Two (2) day extension of completion time as stated in the attached letter from Ianks Construction A memo from Greg Gardner. II- Cancel Fumigation of the front 8 greens , which was included in the original contract price. credit $6.000. III. Cart Path Replacement per attached memo from Greg Gardner, not included in the original contract price, add $4,750. A) CONTRACT PRICE PRIOR TO THIS CHANGE: $ 837.000.00 NET ( INCREASE) (DECREASE) RESULTING FROM THIS CHANGE: $ -6,000.00 $ +4,750.00 NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER: $ 835 750.00 B) CONTRACT TIME PRIOR TO THIS CHANGE. (NUMBER OF DAYS:) 132 NET (INCREASE) (DECREASE) RESULTING FROM THIS CHANGE: (NUMBER OF DAYS.) 2 NEW COMPLETION DATE INCLUDING THIS CHANGE: October 1. 2001 AGREED TO: CONTRACTOR: Authorized JJ Signature ,CtS,Gtf� Title Approvals By: Golf Course Director Finance Director General Services LVAD CHANGELIMAGNER 1 � AT -� 7 Date / Sally May MC City Clerk for City of Sebastian Regular City Council Meeting March 14, 2001 Page Five 15. OLD BUSINESS 01.004 A. Police Dispatch Issue - Requested by Mayor Barnes (No Backup) MOTION by Hill/Majcher "I move to leave dispatch as it currently is. ROLL CALL: Mr. Barczyk - aye Mr. Majcher - aye Mr. Hill - aye Mayor Barnes - aye Mr. Bishop - aye MOTION CARRIED 5-0 01.025 B. Emergency Water Restrictions - Requested by Mayor Barnes (No Backup) Mayor Barnes said he had contacted other agencies and was still waiting for responses to his requests to schedule a meeting, therefore suggested holding off for now. TAPE I! - SIDE 1(8:25 p.m.) Vice Mayor Bishop expressed concern for waiting due to the urgency of the situation. Mayor Barnes said he would meet with them and bring matter back to the March 28, 2001 agenda. Mr. Barczyk recommended that the water restriction be enforced. Tut Connelly, Sebastian, discussed the water issue. 16. NEW BUSINESS 01.061 A. Appropriate $250.000 from Airport Funds and Approve Change Order #1 for Links Construction to Construct New Golf Hole # 11 and Relocate # 17 Tee and Green in the Amount of $250,000 (Golf Course Transmittal, Scope of Work, Links Quote) The City Manager said once authorized, this will replace Council approval from February 14, 2001. The Golf Course Director explained the reasons for the change order and described the adjustment to the course. The Airport Director justified the relocations from an airport standpoint. MOTION by Majcher/Barczyk "I move to award change order #1 to Links Construction to construct new golf course and relocate the #17 tee and green in the amout of $250,000 and appropriate $250,000 in the airport fund for the project." 5 Regular City Council Meeting March 14, 2001 Page Three O1.077 A. Racial Slurs and Attacks by Herbert Sturm (No Backup) The City Manager reported on a verbal racial attack by Herbert Sturm and advised City Council that, due to the slur, he will not be able to communicate Mr. Sturm any further. 9. CITY CLERK MATTERS None. 10. CITY COUNCIL MATTERS A. Mayor Barnes • Reported on a letter of commendation regarding cemetery employees, Kip Kelso and Sylvia Clark • Reported on the City's Tree City recertification • Inquired about the derelict vessel removal problem B. Vice Mayor Bishop • Asked if the Schumann fountain pressure could be increased; and the Public Works Director reported the fountain was meant to be a flow well and has never sprayed. He offered to take Mr. Bishop to the site. C. Mr. Barczvk • Reported the woman who brought the above referenced item to Council's attention said many years ago it had lights and was a fountain. • Advised that many trees in the Schumann median are dead TAPE 1- SIDE 11(7:40 p.m.) • Asked how the Fischer museum was allowed to be painted coral and the City Attorney advised that there was no code prohibiting certain colors on existing buildings. • Discussed Barber traffic concerns D. Mr. Hill • Congratulated the incumbents for winning the election, and congratulated Mr. Conover for running. • Inquired whether current roadway improvements take into account future road improvements The City Attorney reported that the Land Development Code does require approval for painting different colors in overlay districts. The City Manager said he would meet with the Growth Management Director tomorrow on the matter. E. Mr. Maicher • Reported on the need for walkways over bridges on city streets 3 aTy of ii4✓✓' V HOME OF PELICAN ISLAND City of Sebastian, Florida Subject: Hole 11 & 17 Tee Relocation Runway 9 —27 Agenda No. dl. Q(o� Department Origin: Approved for Submittal by: Got ftour'ge-l:%rector Finance Director: General Services Administrator: Date Submitted: ty Manager For Aizenda of: March 14, 2001 Exhibits: Scope of work, price quote from Links Construction EXPENDITURE REMAINING BUDGET: APPROPRIATION REQUIRED: REQUIRED: $250,000 $250,000 SUMMARY As indicated in the previous City Council meeting, hole number eleven must be relocated in order to meet F.A.A. regulations regarding the opening of runway 9-27. Even though the runway will not immediately open, addressing this issue while the golf course will be closed for renovations would be a proactive stance on the part of the city. Originally a site was discussed which the LPA Group has determined unfeasible. The site would have conflicted with runway 9-22. The new proposed location, which has been determined feasible by the LPA Group, is located between number fourteen green and number fifteen tee. This area is an excellent area for an exciting, challenging, and aesthetic par three. The design of the new par three would incorporate several characteristics which include elevated tee boxes and adding a body of water which would generate the fill needed for the new hole. An elevated green approximately 6500 square feet in size and two sand bunkers located at each side of the green would also compliment the hole. The new proposed location would require some cart path construction and clearing. The necessary work can be performed before the actual start of the renovation, as construction would not interfere with play of the course. Additionally, the future opening of runway 9-27 would create some changes to hole number seventeen. The changes to hole seventeen would include moving tees approximately twenty-five yards to the south, tree clearing, and cart path construction. The tree clearing involved would create hole seventeen playing through a "shoot' of trees, adding to the aesthetics of the hole. When Sebastian Golf Course has the planned grand opening, golfer curiosity and excitement will be ever -increased by the promise and challenge of a new par three, as well as by changes in the layout to hole number seventeen. The new par three would have the potential to be the "signature hole" of Sebastian Golf Course. The cost of building a new par three and relocating number seventeen green and tees will not exceed $250,000. RECOMMENDED ACTION Move to award change order # 1 to Links Construction to construct new golf hole and relocate number seventeen tee and green in the amount of $250,000 and appropriate $250,000 in Airport Funds for the project. LINKS CONSTRUCTION, INC. PROJECT COST BREAKDOWN SHEET PREPARED FOR THE CITY OF SEBASTIAN 317101 CITY OF SEBASTIAN HOLE #11 RELOCATION ITEM/DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT Mobilization 1 L.S. $ 5,000.00 $ 5,000.00 Bond 1 L.S. $ 4,579.50 $ 4,579.50 Erosion Control 0 L.S. $ - $ - Clearing/Grubbing 5 ACRE $ 4,043.80 $ 20,219.00 Import Fill 24000 C.Y. $ - $ - On -Site Excavation 24000 C.Y. $ 1.65 $ 39,600.00 Rough Shaping 1 L.S. $12,250.00 $ 12,250.00 Finish Shaping 1 L.S. $11,300.00 $ 11,300.00 Greens Construction 6500 S. F. $ 3.60 $ 23,400.00 Bunker Construction 2700 S. F. $ 1.75 $ 4,725.00 Soil Amendments 1 L.S. $ 2,100.00 $ 2,100.00 Certified 419 Sprigs 1 L.S. $ 6,500.00 $ 6,500.00 Certified Tifdwarf Sprigs 6500 S. F. $ 0.18 $ 1,170.00 Certified 419 Sod 18000 S. F. $ 0.32 $ 5,760.00 Bahia Sod/Lake Banks 5000 S. F. $ 0.28 $ 1,400.00 Fumigation 1 L.S. $ - $ - Drainage a. 4" solid ads pipe 360 L. F. $ 4.00 $ 1,440.00 b. 6" solid ads pipe 680 L. F. $ 6.50 $ 6,806.50 d. 12" N loplast Basins 8 EACH $ 280.00 $ 2,240.00 e. Lake outfall ditch 1 L.S. $ 2,000.00 $ 2,000.00 Irrigation 1 L.S. $ - $ - TOTAL $150,490.00 LINKS CONSTRUCTION, INC. PROJECT COST BREAKDOWN SHEET PREPARED FOR THE CITY OF SEBASTIAN 3/7/01 CITY OF SEBASTIAN GOLF COURSE HOLE #17 RELOCATION ITEM/DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT Bond 1 L.S. $ 1,835.00 $ 1,835.00 Erosion Control 1 L.S. $ - $ - Clearing/G rubbing 1 L.S. $ 12,000.00 $ 12,000.00 Tree Relocation 16 EACH $ 150.00 $ 2,400.00 Drainage Swale Relocation 1 L.S. $ 1,500.00 $ 1,500.00 Import Fill 4670 C.Y. $ - $ - On -Site Excavation 0 C.Y. $ - $ - Rough Shaping 1 L.S. $ 10,500.00 $ 10,500.00 Finish Shaping 1 L.S. $ 9,500.00 $ 9,500.00 Greens Construction 60 S.F. $ 3.60 $ 21,600.00 Bunker Construction 2700 S.F. $ 1.75 $ 4,725.00 Soil Amendments 1 L.S. $ 1,900.00 $ 1,900.00 Certified 419 Sprigs 1 L.S. $ 5,200.00 $ 5,200.00 Certified Tifdwarf Sprigs 6000 S.F. $ 0.18 $ - Certified 419 Sod 5000 S.F. $ 0.32 $ 1,600.00 Irrigation 1 L.S. $ - Relocate Irrigation Control 1 L.S. $ 500.00 $ - TOTAL $ 72.760.00 LINKS CONSTRUCTION, INC. 317/01 PROJECT COST BREAKDOWN SHEET PREPARED FOR THE CITY OF SEBASTIAN CITY OF SEBASTIAN GOLF COURSE ALTERNATE BID ITEMS ALTERNATE #1 The purpose of this item is to separate the cost involved in removal of existing, and construction of required new concrete cart paths associated with the relocation of two par three golf holes. Cost included in this item: a. subgrade compaction b. hand forming c. construction of two culvert pipe crossings d. placement of 1350 L.F. of 7' wide 3,000 Ib concrete w/fiber on new Golf Hole #15 e. construction of 850 L.F. of 7' wide 3,000 Ib concrete w/fiber from common area behind Golf Hale # 16 to tie-in point of # 18 cart path. f. Removal and disposal of existing cart on Golf Hole # 17 TOTAL ALTERNATE #1 $ 26,750.00 Regular City Council Meeting February 14, 2001 Page Eleven 01.061 F. Appropriate $214.706.50 from Airport Funds and Authorize Change Order to Links Construction for Relocation of Golf Course Hole 11 and Relative Changes Associated Thereto (General Services Transmittal 2/8/09, Links Proposal) The City Manager reiterated that he is modifying this item to add approval of the FDOT grant funding by resolution; and went on to describe uses of the grant funding for infrastructure improvements. The Golf Course Pro and Airport Director addressed City Council on uses of the grant funds. MOTION by Hill/Majcher "I'd move to adopt Resolution R-01-16, a Resolution of the City of Sebastian, Indian River County, Florida, and authorize the City Manager to execute the State of Florida DOTPublic Joint Participation Agreement for the Purpose of infrastructure Improvements; providing for conflicts; and providing for an effective date." ROLL CALL: Mr. Hill - aye Mayor Barnes - aye Mr. Bishop - aye Mr. Barczyk - aye Mr. Majcher - aye MOTION CARRIED 5-0 MOTION by Hill/Majcher "I move to authorize a change order in the amount of $214,706.50 with Links Construction for the relocation of hole 11 and relative changes associated thereto, and appropriate $214,706.50 from airport funds to accomplish this project. ROLL CALL: Mr. Bishop - aye Mr. Barczyk - aye Mr. Majcher - aye Mr. Hill - aye Mayor Barnes - aye MOTION CARRIED 5-0 01.062 G. Authorize City Manager to Execute Contract with Atlantic Land and Timber Inc for Logging at Airport (City Attomey Transmittal 2/8/01 Airport Director Memo Proposal) The Airport Director briefly described the benefits to the airport from the logging project. Beth Gambino, Indian River County, described logging efforts as required by the approved Habitat Conservation Plan to return the habitat to scrub. TAPE M - SIDE 1(10.20 p.m.) The City Manager advised about the proposed 35 foot buffer along the airport industrial area. The City Attorney said new state requirements are forthcoming requiring the removal of Australian pines. 11 Biu • City of Sebastian, Florida Subject: Authorize change order to the Golf Agenda No. 01-061 Course Renovation Project & authorize appropriation amount. Department Origin: General Servi s Administrator A ro r Submitto�y: Golf Course Director Airport Manager Finance Dtrecto City Manager Date Submitted: February 8, 2001 For Agenda of: February 14, 2001 Exhibits: Links Construction Proposal EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: REQUIRED: $214,706.50 -0- $214,706.50 SUMMARY The City of Sebastian enjoys an immediate opportunity to receive funding from the Florida Department of Transportation (FDOT) Aviation Grant Program to implement numerous capital improvements, including initial efforts to facilitate reopening Runway 9-27 at Sebastian Municipal Airport. Proposed relevant improvements include relocation of hole eleven (1 1) and Tee Box 17 (a requirement for opening Airport Runway 9-27) at the Sebastian Municipal Golf Course. As we have already entered into a contract to completely renovate the golf course starting May 21, 2001, a change order is required to accomplish the above mentioned relocation which was unknown at contract execution. First, however, let me mention the exciting aspects of relocating hole I I. Presently, the existing par three eleventh (1 1) hole is a rather straightforward hole, somewhat devoid of character, and in the grand scheme will be turned into a turf farm. The proposed new par three has the potential to be one of the best holes on the golf course, the "signature hole" of the Sebastian Golf Course, with a playing distance of up to 205 yards, and tee boxes elevated, that would offer a beautiful view of native Florida Landscapes, including a pond which will generate needed fill. At 6500 square feet, the proposed green would be a generous target. In addition to the par three, the tees located at hole seventeen (17) would also have to be moved to the south in order to accommodate the airport runway, hence, the length of the hole would be shortened, which would facilitate a proposed new green location in order to maintain the length, challenge & integrity of hole seventeen (17). The new tee location would offer golfers the exciting challenge of teeing off between a "shoot" of trees. When Sebastian Golf Course has the planned grand opening, golfer curiosity and excitement will be ever -increased by the promise and challenge of a new par three and relative changes. The relocation discussed above can be incorporated into the current contract with Links Construction, via a Change Order, with costs to be eventually born by a grant from FDOT Joint Participation Agreement anticipated for delivery within the next two weeks. Sufficient funds are available utilizing Airport funds to float the project. Original contract amount with Links Construction for Golf Course Renovation - $587,000.00 Change Order amount for above discussed relocation which includes: Hole # I I Relocation - $151982.00 # 17 Tee Relocation - $ 30,040.50 Alternate # I - $ 32,684.00 New Contract amount $801,706.50 There will be no change to the original closing and opening of the Golf Course as a result of this action. RECOMMENDED ACTION Move to authorize a Change Order in the amount of $214,706.50 with Links Construction for the relocation of hole I I & relative changes associated thereto, and appropriate $214,706.50 from airport funds to accomplish this project. Feb 04 01 10:11p links 5613374298 p.2 February 4, 2001 Mr. Greg Gardner Sebastian Municipal Golf Club 101 E. Airport Drive Sebastian, FL 32958 Reference: Golf Course Improvements Dear Mr. Gardner Steve VanMeter, President I would like to take this opportunity to thank you again for your time in showing me your golf facility and reviewing the proposed scope of work. It is my opinion the changes to your facility can be reached through a positive, creative, and artistic approach. The proposed new par three has the opportunity of being one of the best holes on the golf course. We envision elevating the tees enough to take advantage of the native surrounds and maximize vistas onto the green. The proposed lake would generate the required fill needed for the golf hole, as well, the new #17 tee area. We would recommend the new 11th green be approximately 6500 square feet in size with bunkering protecting a back right championship pin placement, while leaving the majority of the green open to the higher handicap players. Moving of the 1701 tees will create a shortfall of yardage on a very good par three. In order to maintain the quality and integrity of the golf course, we highly recommend the 17th green moves back to play at least 150 yards from the back tees. We have enclosed a proposal and detailed scope for the 17th green relocation as an alternate. If the decision is made to apply any of the alternates, an additional bond fee of 1.5% needs to be added to those amounts. Do not hesitate to call if you need fiuther assistance. Sincerely. LINKS CONSTRUCTION, INC. "A (�)e Steve VanMeter President SVM: jn 2517 SE Delano Road, Port St. Lucie, Florida 34952 (361) 335-5185 Fax (561) 337-4298 Feb 04 01 08:33p links 5613374298 p.1 LINKS CONSTRUCTION, INC. PROJECT COST BREAKDOWN SHEET PREPARED FOR THE CITY OF SEBASTIAN 1141UI CITY OF SEBASTIAN HOLE #11 RELOCATION ITEM/DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT I Mobilization t L.S. S 5,000.00 S 5.000.00 Bond 1 L.S. $ 31232.00 $ 3.232.00 Erosion Control 0 L.S. S - S - Cleadng/Grubbing 3.5 ACRE $ 5,000.00 $ 17.500.00 I -.-_-Cu '5.Annn r Y � - $ - Feb 04 01 08:33p llnks 5613374298 p.2 LINKS CONSTRUCTION, INC. PROJECT COST BREAKDOWN SHEET PREPARED FOR THE CITY OF SEBASTIAN 210401 CITY OF SEBASTIAN GOLF COURSE # 17 TEE RELOCATION ITEMIDESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT Bond 1 L.S. $ 735.00 $ 735.00 Erosion Control 1 L.S. $ $ Clearing/Grubbing 1 L.S. $ 5,000.00 $ 5,000.00 import Fill 4570 C.Y. $ - $ On -Site Excavation 4670 C.Y. $ 1.65 $ 7,705.50 Rough Shaping 1 L.S. $ 4,500.00 $ 4,500.00 Finish Shaping 1 L.S. $ 1.500.00 $ 1,500.00 Soil Amendments 1 L.S. $ 400.00 $ 400.00 Certified 419 S ri s 1 L.S. $ 1,800.00 $ 1, 800.00 Certified 419 Sod 5000 S.F. $ 0.32 $ 1'600'00 irrigation 1 L.S. S 6,800.00 $ 6,800.00 TOTAL 30$30,040.50 4 S Feb 04 01 08:37p links 5613374298 p.1 LINKS CONSTRUCTION, INC. 214/01 PROJECT COST BREAKDOWN SHEET PREPARED FOR THE CITY OF SEBASTIAN CITY OF SEBASTIAN GOLF COURSE ALTERNATE BID ITEMS ALTERNATE #1 The purpose of this item is to relocate #17 green complex in order to lengthen and enlarge this par 3. 6y Relocating the 17th tees, this hole is being reduced in playing length to a sub -standard 120 yard hole. In order to maintain the quality and integrity of the golf course, it is the recommendation of Links Construction that the green complex is shifted back and left of the existing position. Cost included in this item: a, stripping and on-site disposal of existing turf b. clearing and disposal of vegetation behind green c. excavation and relocation of existing swell behind green d. earthwork and shaping to construct new 6500 square foot green e. construction of new bunker around green (2700-3000 square feet) f. relocate irrigation system and install new items as needed Ig. grass green complex and all disturbed areas with certified grass TOTAL ALTERNATE #1 $ 32,684.02 ALTERNATE ITEM #2 This item includes all cost associated with additional concrete cart path installation Clear vegetation and construct apmoximatly 400 linear feet of 7' wide concrete cart path from existing #16 green Icomplex area to existing #11 cart path. It would also require the widening of approxrmativ 975 linear cf existing path that ties in with the existing entrance road to 11' in order to accommodate two way traffic. a. clearing 1,200.0:7 b. placement of a 36" cui en pipe in e: ;sting drainage svve;l 1.600.00 c. 6700 square feet of 3000 pound - 4" thick concrete cart path 6 14.45'.^v0 ITOTAL ALTERNATE #.2 l I