HomeMy WebLinkAbout10142015 Agenda Packet
SEBASTIAN CITY COUNCIL
REGULAR MEETING
and
COMMUNITY REDEVELOPMENT AGENCY (CRA) MEETING
AGENDA
WEDNESDAY, OCTOBER 14, 2015 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
Procedures for Public Input are on Back of Agenda
1. CALL TO ORDER
2. INVOCATION – Father John Morrissey, St. Sebastian Catholic Church
3. PLEDGE OF ALLEGIANCE – Led by Vice Mayor Adams
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
15.154 A. Sebastian River High School Boys and Girls Golf Teams - Presentation of Check in
the Amount of $3,745 from Fundraiser Boys Head Coach, Steven McAnelly, and
Girls Head Coach Jerry Golliher and Team Members
15.155 B. Proclamation – Domestic Violence Awareness Month – IRC Sheriff Deputy Eric
7 Flowers, Lewana Dupree and and Laura Saputo Accepting
15.156 C. Will Collins Presentation - Third Annual Captain Hiram’s River Challenge –
(116-118) November 22, 2015
D. Brief Announcements
• Saturday and Sunday, October 24 – 25 Skydive Sebastian Festival at Airport
• Thursday, October 29, 2015 – Sebastian River HS Homecoming Parade 4 pm – Indian River Drive
from Main Street to Riverview Park for Pep Rally
• Saturday, October 31, 2015 – Sebastian River Middle School 5K Run Indian River Drive start
Riverview Park
• Saturday, October 31, 2015 – City Halloween Costume Contest in Riverview Park East Side 10 am
• Friday through Sunday, November 6-8 – Sebastian Clambake Festival in Riverview Park
• Captain Hiram’s River Challenge – November 22, 2015
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7. Recess City Council Meeting and Convene as Community Redevelopment Agency
8 A. Approval of September 23, 2015 CRA Minutes Excerpt of Council Minutes (Minutes
Excerpt)
9-22 B. Award Façade, Sign and Landscape Grant to Acorn Storage, 189 Sebastian
Boulevard 50% of Cost up to $7500 for Monument Sign (Transmittal, FSL Grant
Funds Summary, Summary of Staff Review Meeting, Application w/Backup)
8. Adjourn Community Redevelopment Agency Meeting and Reconvene as City Council
9. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
23-32 A. Approval of Minutes – September 23, 2015 Regular Meeting
15.157 B. Award Continuing Professional Engineering Services Contracts to MBV, Michael
33-49 Baker, Hoyle Tanner, and Schulke, Bittle and Stoddard, and Airport Engineering
Services to Hoyle Tanner, Michael Baker, TKDA and Infrastructure Engineer for
Three Years with Two Optional One Year Extensions (Transmittal, Scoring
Summary, Contract)
15.158 C. Approve Agreement with FPL for Underground Improvements at Sebastian Municipal
50-54 Airport and Sebastian Municipal Golf Course and Authorize City Manager to Execute
– No Cost to City (Transmittal, FPL Agreement)
15.040 D. Approve Cost Share Agreement with St. Johns River Water Management District
55-69 (SJRWMD) for Working Waterfront Drainage Improvements in the Amount of
$46,200 with City Cost of $93,800 for Total Project Cost of $140,000 – Authorize City
Manager to Execute and Proceed to Permitting and Construction Phase (Transmittal,
Cost Share Agreement)
15.159 E. Approve Florida Department of Environmental Protection (FDEP) Grant Agreement
70-90 No. G0429 in the Amount of $176,840 for Tulip Drive Drainage Improvements with
City Cost of $133,540 for Total Project Cost of $310,380 – Authorize City Manager to
Execute and Proceed to Permitting and Construction Phase (Transmittal, DEP
Agreement No. G0429)
15.160 F. Approve Resolution No. R-15-34 - 2015 Revised Indian River County Unified Local
91-100 Mitigation Strategy Plan (LMS) (Transmittal, R-15-34, LMS Project Priority List)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING
THE 2015 REVISED INDIAN RIVER COUNTY UNIFIED LOCAL MITIGATION STRATEGY PLAN;
PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE.
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15.140 G. Approve Resolution No. R-15-35 – Support for Addition of Language/Questions on
101-102 Proposed State Legislation (Transmittal, R-15-35)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REQUESTING
THE TREASURE COAST LEGISLATIVE DELEGATION TO SUPPORT A PROPOSAL REQUIRING
STAFF ANALYSES FOR PROPOSED LEGISLATION TO INDICATE WHETHER THE PROPOSAL IS
AN UNFUNDED MANDATE OR IMPACTS THE HOME RULE OF FLORIDA MUNICIPALITIES.
15.161 H. Approve Resolution No. R-15-36 – Abandonment of Easement – Lots 11 – 14, Block
103-113 4 Ocean Breeze Heights Subdivision (Transmittal, R-15-36, Site Map, Survey,
Report, Application)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A 5-
FOOT UTILITY EASEMENT RUNNING ALONG AND ADJACENT TO THE NORTH LINE OF LOTS 11,
12, 13, AND 14, BLOCK 4, OCEAN BREEZE HEIGHTS SUBDIVISION; PROVIDING FOR CONFLICTS
HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE.
15.162 I. Approve Road Closings for Sebastian River High School Homecoming Parade on
114 Indian River Drive from Main Street to Riverview Park and Use of City Stage in
Riverview Park at No Cost on Thursday, October 29, 2015 (Transmittal)
15.163 J. Approve Road Closings for Christmas Holiday Parade on December 5, 2015
115 (Transmittal)
15.156 K. Approve Captain Hiram’s River Challenge with Appropriate Road Closings for
116-118 Run/Bike Routes – November 22, 2015 (Transmittal, Swim/Run/Bike Route Maps)
10. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
15.114 A. Planning & Zoning Commission
119-124 (Transmittal, Application, Ad, List)
i. Interview, Unless Waived, Submit Nominations for One Unexpired Regular
Member Position – Term to Expire 2/1/2017
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11. PUBLIC HEARINGS (Quasi-Judicial and Legislative)
A. QUASI-JUDICIAL HEARINGS
Quasi-Judicial Public Hearing Procedures:
• Mayor opens hearing
• Attorney reads ordinance or resolution or title
• City Council Members disclose ex-parte communication
• City Clerk swears in all who intend to provide testimony
• Applicant or applicant’s agent makes presentation
• Staff presents findings and analysis
• Council asks questions of the applicant and staff
• Mayor opens the floor for anyone in favor of the request (anyone presenting factual information
• shall be sworn but anyone merely advocating approval need not be sworn in)
• Mayor opens the floor for anyone opposing the request
• Applicant provided opportunity to respond to issues raised by staff or public
• Staff provided opportunity to summarize request
• City Council deliberation and questions
• Mayor calls for a motion
• City Council Action
15.058 i. Ordinance No. O-15-06 - Amending the Conceptual Development Plan and
125-149 Preliminary Development Plan/Plat for Sandcrest Subdivision- Second
Reading and Quasi-Judicial Hearing - (Transmittal, O-15-06 with Exhibits,
Application, Plan and Plat)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE CONCEPTUAL
DEVELOPMENT PLAN AND PRELIMINARY DEVELOPMENT PLAN/PLAT FOR A PLANNED UNIT
DEVELOPMENT KNOWN AS SANDCREST SUBDIVISION; PROVIDING FOR CONFLICTS;
PROVIDING SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
15.164 ii. Resolution No. R-15-33 – Quasi-Judicial Hearing – Preliminary Plat for
150-164 Brook’s 512 Commercial Development (Transmittal, R-15-33, Preliminary
Plat, Staff Report, Application, IRC Administrator Letter)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING
THE PRELIMINARY PLAT FOR A SUBDIVISION KNOWN AS BROOK’S 512 COMMERCIAL
DEVELOPMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
B. LEGISLATIVE HEARING
Legislative Public Hearing Procedures:
• Mayor opens hearing
• Attorney reads ordinance or resolution
• Staff presentation
• Public input (Anyone wishing to speak is asked to raise hand and when called, go to the podium and state
name for the record)
• Staff summation
• Mayor closes hearing
• Council deliberation and action
15.153 i. Ordinance No. O-15-07 - Declaration of Public Emergencies - Second
165-168 Reading and Public Hearing (Transmittal, O-15-07)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RELATING TO
PUBLIC EMERGENCIES; AUTHORIZING THE MAYOR TO DECLARE STATES OF EMERGENCY;
PROVIDING DUTIES OF THE CITY MANAGER AND THE CITY COUNCIL DURING EMERGENCY;
PROVIDING SEVERABILITY; INCLUSION IN THE CODE AND AN EFFECTIVE DATE.
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12. UNFINISHED BUSINESS
13. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
14. NEW BUSINESS
15.165 A. First Reading of Ordinance No. O-15-08 – Designate City Seal and Logo - Schedule
169-179 Second Reading and Public Hearing for November 18, 2015 (Transmittal, O-15-08)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING
SECTION 2-1 OF CHAPTER 2, ARTICLE I OF THE CODE OF ORDINANCES PERTAINING TO THE
CITY SEAL; PROVIDING FOR DESIGNATION OF CITY SEAL AND CITY LOGO; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
15.140 B. Negotiate Lease in Old Schoolhouse Building for Indian River Lagoon Offices (No
Backup)
15. CITY ATTORNEY MATTERS
16. CITY MANAGER MATTERS
17. CITY CLERK MATTERS
18. CITY COUNCIL MATTERS
A. Vice Mayor Adams
B. Council Member Coy
C. Council Member Hill
D. Council Member McPartlan
E. Mayor Gillmor
19. ADJOURN (All meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority
vote of City Council)
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT
MEETINGS.
All City Council Meetings are aired live on Comcast Channel 25, ATT U-Verse Channel 99 and streamed on City of
Sebastian Website www.cityofsebastian.org. All live meetings are posted to YouTube the next day.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY’S ADA COORDINATOR AT 589-5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
Future Council Meeting Dates:
10/28/15 Regular City Council Meeting 6:00 pm
11/18/15 Regular City Council Meeting 6:00 pm
12/16/15 Regular City Council Meeting 6:00 pm
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PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10
Regular City Council Meetings
Public input is ALLOWED under the headings:
Consent Agenda
Public Hearings
Unfinished Business
New Business
Public Input
Public input is NOT ALLOWED under the headings:
Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
City Council Matters
Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings.
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City
Council may extend or terminate an individual’s time by majority vote of Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of
the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of
a member of City Council or City staff. Individuals shall not address City Council after commencement of
City Council deliberation on an agenda item after public input has concluded, provided, however, the
Mayor and members of City Council may recall an individual to provide additional information or to answer
questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted
and may result in expulsion from the meeting. The Chair shall make determinations on such remarks,
subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City
Council shall overrule any decision of the Chair.
Public Input Heading on Agenda
The heading on Regular Meeting agendas “Public Input” provides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED
AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of material for Council one week prior to the meeting if they intend to refer to
specific material. City Council will not debate an issue during Public Input but may by consensus direct a
Charter Officer in regard to the item if necessary or place a requested item on a future agenda.
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PROCLAMATION
Domestic Violence Awareness Month
October 2015
WHEREAS, domestic violence is a serious crime that affects people of all races, ages,
gender, and income levels, and
WHEREAS, domestic violence is widespread and affects over 4 million Americans each
year; and
WHEREAS, one in three Americans have witnessed an incident of domestic violence;
and
WHEREAS, children that grow up in violent homes are believed to be abused and
neglected at a rate higher than the national average; and
WHEREAS, domestic violence costs the nation billions of dollars annually in medical
expenses, police and court costs, shelters, foster care, sick leave, absenteeism, and non-
productivity; and
WHEREAS, only a coordinated community effort will put a stop to this heinous crime;
and
WHEREAS, Domestic Violence Awareness Month provides an excellent opportunity for
citizens to learn more about preventing domestic violence and to show support for the
numerous organizations and individuals who provide critical advocacy, services and
assistance to victims;
NOW THEREFORE, I, Richard H. Gillmor, Mayor of the City of Sebastian do hereby
proclaim the month of October 2015, as DOMESTIC VIOLENCE AWARENESS MONTH in
Sebastian, Florida and urge our citizens to work together to eliminate domestic violence from
our community.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City
of Sebastian, Florida, to be affixed this 14th day of October, 2015.
_________________________
Richard H. Gillmor, Mayor
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Page Two
15.114 B. Certificate of Appreciation to Domenic Durr for Planning & Zoning Commission Service
Mayor Gillmor read and presented a certificate of appreciation to Mr. Durr and thanked him for
his years of service to the City.
C. Brief Announcements
i. Saturday, October 3, 2015 – Craft Club in Riverview Park 10 am to 3 pm
ii. Thursday, October 8, 2015 - Sebastian’s Community Night Out Hosted by Police
Department – in Riverview Park - 5:30 pm to 7:30 pm
Mayor Gillmor read the above listed announcements.
7. Recess City Council Meeting and Convene as Community Redevelopment Agency
Mayor Gillmor recessed the Regular City Council Meeting and called the CRA meeting to
order at 6:08 p.m.
A. Approval of July 22, 2015 CRA Minutes Excerpt of Council Minutes (Minutes Excerpt)
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the minutes passed on a
voice vote of 5-0.
B. Conduct Public Hearing on CRA Budget for FY 2016 – CRA Resolution 15-01
(Transmittal, CRA Res 15-01)
A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING
A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016;
MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE.
The City Attorney read CRA Resolution 15-01 by title, and the Administrative Services
Director gave a brief presentation on the proposed CRA budget for FY 2016.
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve CRA Resolution No. 15-01.
Mayor Gillmor called for public input but there was none.
Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0
8. Adjourn Community Redevelopment Agency Meeting and Reconvene as City Council
Mayor Gillmor adjourned the CRA Meeting and reconvened the Regular City Council Meeting
at 6:10 p.m.
9. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City committee
member nominations and appointments under this heading.
Mayor Gillmor reported on the September 16, 2015 Treasure Coast Regional League of Cities
meeting held in Sebastian and said they passed unanimously a resolution written by the City
Attorney regarding the City Attorney’s suggestion for checkboxes on all new proposed
legislation to determine if the proposal is an unfunded mandate or affected home rule, and he
asked Council to consider a similar resolution at the next Council meeting.
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SEBASTIAN CITY COUNCIL
REGULAR MEETING & MILLAGE/BUDGET HEARING
AND
COMMUNITY REDEVELOPMENT AGENCY BUDGET HEARING
MINUTES
WEDNESDAY, SEPTEMBER 23, 2015 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Gillmor called the Regular City Council and CRA meeting to order at 6:00 p.m.
2. Invocation was given by Vice Mayor Jerome Adams.
3. The Pledge of Allegiance was Led by Mayor Gillmor.
4. ROLL CALL
City Council/CRA Members Present:
Mayor Richard Gillmor
Vice Mayor Jerome Adams
Council Member Andrea Coy
Council Member Jim Hill
Council Member Bob McPartlan
City Staff Present:
City Manager, Joe Griffin
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Administrative Services Director, Ken Killgore
City Engineer, Frank Watanabe
Deputy Police Chief, Greg Witt
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
A. City Manager Request to Accept the Agenda as Presented with Public Hearings to
Come Before Consent Agenda
Agenda modification approved by consensus of City Council.
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
15.147 A. Proclamation – Arts and Humanities Month – Accepted by Barbara Hoffman, Executive
Director, Cultural Council of Indian River County
Mayor Gillmor read and presented the proclamation to Ms. Hoffman and announced
the location of the local Sebastian River Art Center. Ms. Hoffman discussed the
importance of the arts and said she had provided a box of new Cultural Council Arts
and Humanities Guides for October 2015 through September 2016.
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Page Two
15.114 B. Certificate of Appreciation to Domenic Durr for Planning & Zoning Commission Service
Mayor Gillmor read and presented a certificate of appreciation to Mr. Durr and thanked him for
his years of service to the City.
C. Brief Announcements
i. Saturday, October 3, 2015 – Craft Club in Riverview Park 10 am to 3 pm
ii. Thursday, October 8, 2015 - Sebastian’s Community Night Out Hosted by Police
Department – in Riverview Park - 5:30 pm to 7:30 pm
Mayor Gillmor read the above listed announcements.
7. Recess City Council Meeting and Convene as Community Redevelopment Agency
Mayor Gillmor recessed the Regular City Council Meeting and called the CRA meeting to
order at 6:08 p.m.
A. Approval of July 22, 2015 CRA Minutes Excerpt of Council Minutes (Minutes Excerpt)
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the minutes passed on a
voice vote of 5-0.
B. Conduct Public Hearing on CRA Budget for FY 2016 – CRA Resolution 15-01
(Transmittal, CRA Res 15-01)
A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING
A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016;
MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE.
The City Attorney read CRA Resolution 15-01 by title, and the Administrative Services
Director gave a brief presentation on the proposed CRA budget for FY 2016.
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve CRA Resolution No. 15-01.
Mayor Gillmor called for public input but there was none.
Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0
8. Adjourn Community Redevelopment Agency Meeting and Reconvene as City Council
Mayor Gillmor adjourned the CRA Meeting and reconvened the Regular City Council Meeting
at 6:10 p.m.
9. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City committee
member nominations and appointments under this heading.
Mayor Gillmor reported on the September 16, 2015 Treasure Coast Regional League of Cities
meeting held in Sebastian and said they passed unanimously a resolution written by the City
Attorney regarding the City Attorney’s suggestion for checkboxes on all new proposed
legislation to determine if the proposal is an unfunded mandate or affected home rule, and he
asked Council to consider a similar resolution at the next Council meeting.
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10. PUBLIC HEARINGS
15.026 A. Final Hearing on Millage for Calendar Year 2015 and FY 2015/2016 Budget
(Transmittals, R-15-26, R-15-27 w/schedule A, R-15-28 w/plan, and R-15-29 w/attachment A,
Proposed Budget Under Separate Cover and on City Website)
i. Attorney Advises Council on Procedure for Millage/Budget Hearing and Reads
Titles for Resolutions R-15-26, R-15-27, R-15-28, and R-15-29
The City Attorney read titles for Resolution Nos. R-15-26 millage, R-15-27 budget for
FY 15/16, R-15-28 CIP and R-15-29 revised financial policies, and advised that the
first item of business was the announcement of percentage increase over rolled back
rate and then conduct the public hearing on all of the items.
ii. City Manager Announces Proposed Millage Rate of 3.8556 Mills, which is
6.24% higher than the Rolled-back Rate of 3.6290 Mills
The City Manager announced the proposed millage rate of 3.8556 mills, which is
6.24% higher than the rolled-back rate of 3.6290 mills, and advised that the increase
will provide funding for street improvements, All Aboard Florida, stormwater and
lagoon support, and personnel increases and additions.
iii. Budget Overview
The Administrative Services Director gave a brief Power Point presentation on the
millage and budget (see attached). He advised that the PEA and PBA have ratified
their contracts, and staff will proceed with increases for exempt employees as well
effective October 1, 2015.
Ed Herlihy, Budget Review Advisory Board, gave a brief Power Point presentation (see
attached), particularly citing the slide that lists the contributing factors for the excellent
financial condition of the City, and on behalf of the Board, recommended a millage of
3.8556.
iv. Mayor Opens Hearing for Public Comment on Millage, Budget, CIP and
Policies
Mayor Gillmor opened the public comment portion of the millage/budget hearing at
6:22 p.m., however, there was none.
v. Mayor Closes Public Hearing
Mayor Gillmor closed the public comment portion of the hearing at 6:22 p.m.
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vi. City Council Deliberation and Action
a) Adopt Resolution R-15-26 - Millage Rate for Calendar Year 2015
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
ADOPTING A MILLAGE RATE OF 3.8556 MILLS FOR THE CALENDAR YEAR 2015 AND
ALLOCATING SAME TO THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING
SEPTEMBER 30, 2016; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
MOTION by Ms. Coy and SECOND by Mayor Gillmor to approve Resolution
No. R-15-26 millage rate of 3.8556 mills.
Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0
b) Adopt Resolution R-15-27 - Budget for Fiscal Year 2015/2016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016; MAKING APPROPRIATIONS FOR
THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE
PRINCIPAL AND INTEREST PAYMENTS ON THE BOND AND OTHER INDEBTEDNESS OF
THE CITY IN THE CITY’S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE
FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND
BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE “A”, ATTACHED
HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE
BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
MOTION by Ms. Coy and SECOND by Mr McPartlan to approve Resolution No.
R-15-27, the budget for Fiscal Year 2015/2016.
Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0
c) Adopt Resolution R-15-28 - Approval of Six-Year CIP – FY 2016-2021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA ADOPTING A SIX-YEAR CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEARS ENDING 2016-2021; PROVIDING REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
MOTION by Mayor Gillmor and SECOND by Mr. McPartlan to approve
Resolution No. R-15-28, six year CIP for FY 2016-2021.
Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0
d) Resolution No. R-15-29 - Adopting Financial Policies
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, READOPTING AMENDED
FINANCIAL POLICIES GOVERNING VARIOUS AREAS OF BUDGET AND FINANCE AS
PROVIDED FOR IN ATTACHMENT “A”; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
MOTION by Ms. Coy and SECOND by Mr. Adams to approve Resolution No.
R-15-29, financial policies.
Roll Call: Ayes: McPartlan, Gillmor, Adams, Coy, Hill Nays: None Passed: 5-0
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11. UNFINISHED BUSINESS - None
12. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the item
will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda
item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by
raising his/her hand to be recognized.
A. Approval of Minutes – September 9, 2015 Regular Meeting
B. Approval of Minutes – September 14, 2015 Special Meeting
15.148 C. Resolution No. R-15-30 – Amending R-00-48 and the Lease Agreement by the Airport
to the Golf Course (Transmittal, R-15-30 w/Exhibit A, R-00-48 w/Exhibit A)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AMENDMENT TO SECTION 3 “TERM OF LEASE” AND
SECTION 4 “RENT” OF THE LEASE AGREEMENT BY AND BETWEEN THE CITY OF SEBASTIAN
FOR USE OF THE LAND FROM THE SEBASTIAN MUNICIPAL AIRPORT IN THE OPERATION OF THE
SEBASTIAN MUNICIPAL GOLF COURSE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
15.149 D. Resolution No. R-15-31 – Ratifying a 3% Increase in Rate of Pay Subject to
Ratification by Coastal Florida Public Employees Association (CFPEA) Bargaining
Agreement PEA (Transmittal, R-15-31)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY
RATIFYING A 3% WAGE INCREASE FOR ALL FULL-TIME AND PART-TIME (EXCLUDING
TEMPORARY AND SEASONAL EMPLOYEES) HOURLY EMPLOYEES IN ACCORDANCE WITH
ARTICLE 20.03 OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BARGAINING
UNIT OF THE COASTAL FLORIDA PUBLIC EMPLOYEES ASSOCIATION (CFPEA) AND THE CITY OF
SEBASTIAN FOR THE PERIOD OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2016; AUTHORIZING
THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY’S RATIFICATION AND CAUSE SAID
INCREASES TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS
OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING
FOR AN EFFECTIVE DATE.
15.150 E. Resolution No. R-15-32 - Ratifying a 3% Increase in Rate of Pay Subject to Ratification
by Coastal Florida Police Benevolent Employees Association (CFPBA) Bargaining
Agreement PEA (Transmittal, R-15-32)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY
RATIFYING A 3% WAGE INCREASE FOR ALL STEPS OF PAY GRADE 27 AND 30 IN ACCORDANCE
WITH ARTICLE 15.3 OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BARGAINING
UNIT OF THE COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION (CFPBA) AND THE CITY
OF SEBASTIAN FOR THE PERIOD OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2016;
AUTHORIZING THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY’S RATIFICATION AND
CAUSE SAID INCREASES TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS
OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
15.123 F. Formally Approve Employee Insurance Program for Fiscal Year 2015-2016
(Transmittal, 7/22/15 Council Minutes Except – Gehring Group Presentation)
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15.151 G. Approve Indian River State College Lease in Old Schoolhouse and Authorize City
Manager to Execute Agreement Facilities Use Agreement (Transmittal, Old Lease,
Income/Expense Report, New Lease)
15.040 H. Approve FIND Working Waterfront Project Grant Agreement #IR-SE-13-54
Amendment – One Year Extension (Transmittal, FIND Grant Agreement, City Manager
Request for Extension, FIND Grant Agreement Amendment)
15.124 I. Approve Purchase of Airport Stormwater Equipment – CAT 308E Excavator from Ring
Power Corporation, St. Augustine, FL in the Amount of $127,966 via State of Florida
Contract #760-000-10-1 with Funding from Approved FDOT JPA #437887-1-94-01
80/20 Grant and 20% City Match (Transmittal, FDOT Email, State of FL eProcurement
Services 760-000-10-1, Vendor Quote)
15.127 J. Approve Contract for Airport Reflective Markings – Hi-Lite Airfield Services LLC in the
Amount of $45,376.42 via State of Florida Procurement Agreement RFP-DOT-13/14-
9016-GH with Funding from Approved FDOT JPA #437888- 1-94-01 80/20 Grant and
20% City Match (Transmittal, FDOT Email Confirming JPA Execution, State Contract
for Marking, Hi-Lite Proposal)
MOTION by Mr. Hill and SECOND by Mr. McPartlan to approve the consent agenda.
Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0
13. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
Debra Greer, 115 Englar Drive, residence located on the southwest corner of Schumann and
Englar, reported on concerns with speeders and people who do not stop at the intersection of
Englar and Schumann, expressed the need for a four way stop to alleviate danger to children
walking to school, for her own personal safety and prior damage to her mailbox three times.
She requested the City install speed bumps on Schumann or additional stop signs.
The City Engineer responded on process under State requirements for a warrant analysis to
count traffic volume, accident history, looking at speeding problems with radar, and compiling
all that information to see if it warrants an all way stop.
Ms. Greer said it is a rounded corner so they fly around the corner. Mr. Watanabe said he
would give her his business card and said he works closely with Chief Morris. Ms. Greer said
he should be looking in morning hours and when people come home from work. Mr.
Watanabe said there is a concern in that area due to children walking to school.
Mayor Gillmor stated people can also call the City hotline 581-0111 to report concerns like
this.
Ervin Cartwright, said he had property on the corner of 510 and 61st, was born and raised in
Wabasso, and it came to his attention and he noticed that coming up on 64th near the
Wabasso cemetery, there is a cell phone tower there, questioned who put it there and asked
when his address was annexed into Sebastian because it now has a Sebastian address and
his zip code was changed to 32958 and when it occurred. He said they were migrant workers
who built Wabasso and wondered why there were no longer called Wabasso, and asked who
did it benefit.
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Mayor Gillmor said he did not think he was in Sebastian and explained that other areas that
are not in Sebastian have a Sebastian mailing addresses.
Mr. Cartwright asked again who gave the City permission to put in the cell tower, because a
neighbor was told they did not need the community’s permission. He said he has a map
showing the boundaries that Sebastian is claiming.
Mayor Gillmor said he did not think the cell phone tower was authorized by City Council and it
is probably in the County, and Mr. Cartwright’s property is in the County, not Sebastian. Mr.
Hill suggested he speak to the City Manager who can show him maps of the City’s boundaries
and put him in touch with Indian River County if he is not within City limits. Ms. Coy thanked
him for advocacy for Wabasso, and said just because the address says Sebastian does not
mean he is within the City limits. Mr. McPartlan suggested he look at his property tax bill to
see if he is paying Sebastian taxes.
Bill Rigby, 8465 59th Avenue, and Ardra Rigby, said he understands the zip code aspect of
how they divided 510, with the north side being Sebastian addresses and the south side being
Vero Beach addresses, and asked when the interlocal agreement that Sebastian and Vero
were fighting, were there any boundaries established. Ms. Coy said the ISBA was discussed
regarding potential, then died and no one ever annexed anything.
Mr. Rigby asked if the zip codes changed with the County redistricting, and Mayor Gillmor said
he believed the redistricting had nothing to do with zip codes, but the school districts mirrored
the County redistricting. Ms. Coy suggested he try the Post Office because it seems like a
mail delivery issue, and Sebastian has nothing to say about zip codes.
Mr. Rigby said the tower Mr. Cartwright referred to is owned by someone named Castle and
the site has a City of Sebastian location.
Mr. Rigby then asked if the City follows the Freedom of Information Act, stating he had made
a request and has been waiting for information for about a month now and asked again if
Sebastian honored the Freedom of Information Act. He said he thinks he has been
overlooked, that he came back to City Hall a second time and was told they had his email
address wrong, gave the correct address, and was told he would have the documents within
30 minutes to one hour and it had been a week and did not have it. He said he plans to visit
the City Manager on this issue.
Mayor Gillmor said he was not sure who he talked to and the City Clerk said it was her. She
explained that Mr. Rigby spoke to Jean Tarbell at the front desk, who gave her the request for
information on waste pickup about three weeks ago, and the Clerk had sent him seven or
eight emails that day with the information he was seeking to an email address he read to her
from the front desk which was a gmail address, said she never heard back until he came in
two weeks later to say he had not received the information, so Jeanette Williams took his
email address again and she again emailed him the same day.
Mayor Gillmor said lots of emails he gets don’t come through to him from City Hall, and
suggested Mr. Rigby check his email spam folder. The City Clerk said if Mr. Rigby would like
to come in she will make him copies of both sets of emails.
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14. NEW BUSINESS
15.152 A. Approve Lease Agreement with Velocity, Inc. for Hangar B with Future Forfeiture of
A&B Leasing dba Velocity Airport Lease (10/31/00) Back to City and Transfer of
Velocity Production Facility to City and Authorize City Manager to Execute Appropriate
Legal Documents (Transmittal, Velocity Proposal, Lease Comparison Table, A&B
Leasing dba Velocity Land Lease 10/31/2000, Velocity Hangar B Lease, Schedule A)
The City Manager recapped the proposal from Velocity Aircraft provided in his transmittal for
them to lease Hangar B for possibly two years or longer, transfer owner ship of the current
Velocity production facility to the City, forfeit their current airport lease which has about 15
years remaining, and have the City then lease back to them the production facility at $1.38 per
sf annually. He said Velocity would lease Hangar B for $1.60 per sf annually to be increased
up to $2.33 per sf if they lease after the two year limit, which is the same amount being paid
for Hangar A by LoPresti and planned lease amount for Hangar C.
He read from Section 33 of the proposed lease agreement which provides first for transfer of
the production facility to the City within 45 days, then forfeiture of their current land lease, and
then lease back of the production facility for fifteen years. He recommended approval and will
bring back to City Council at the earliest to the first meeting in October the lease back lease to
Velocity to make sure Council is aware of what is transpiring. He cited page 192 paragraph 33
of the agenda packet.
Ms. Coy thanked the City Manager for that explanation in paragraph 33 which explains well
what it taking place.
MOTION Ms. Coy and SECOND by Mr. Hill to approve.
The City Manager said there are a few scrivener’s errors in the lease, which are de minimis
and will be corrected.
Duane Swing, 200 Airport Drive West, came to the podium. Mayor Gillmor said he
understands Mr. Swing wants to expand his business, has been a great tenant for a long time,
builds great airplane, and will be giving the building to the City. Mr. Swing said the City would
be getting more with the new transaction what is than currently paid.
Mayor Gillmor continued that it is a 15 year old building, and his concern was now that we
own it would not want to do a deal and end up doing all kinds of maintenance to the building.
Mr. Swing said the roof had a couple of leaks a few days ago and he can take care of that.
Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0
15.058 B. First Reading of Ordinance No. O-15-06 – Amending the Conceptual Development
Plan and Preliminary Development Plan/Plat for Sandcrest Subdivision – Schedule
Second Reading and Public Hearing for October 14, 2015 (Transmittal, O-15-06 with
Exhibits, Application, Plan and Plat)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE CONCEPTUAL DEVELOPMENT
PLAN AND PRELIMINARY DEVELOPMENT PLAN/PLAT FOR A PLANNED UNIT DEVELOPMENT KNOWN AS
SANDCREST SUBDIVISION; PROVIDING FOR CONFLICTS; PROVIDING SEVERABILITY; PROVIDING FOR
AN EFFECTIVE DATE.
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The City Attorney read Ordinance No. O-15-06 by title, and advised that with this ordinance
will provide for future amendments to the plat by resolution rather than ordinance.
MOTION by Mr. Hill and SECOND by Ms. Coy to approve Ordinance No. O-15-06 and set
second reading (and public hearing) for October 14, 2015.
Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0
15.153 C. First Reading of Ordinance No. O-15-07 – Declaration of Public Emergencies –
Schedule Second Reading and Public Hearing for October 14, 2015 (Transmittal, O-
15-07)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RELATING TO
PUBLIC EMERGENCIES; AUTHORIZING THE MAYOR TO DECLARE STATES OF EMERGENCY;
PROVIDING DUTIES OF THE CITY MANAGER AND THE CITY COUNCIL DURING EMERGENCY;
PROVIDING SEVERABILITY; INCLUSION IN THE CODE AND AN EFFECTIVE DATE.
The City Attorney read Ordinance No. O-15-07 by title, said that during the recent Tropical
Storm, he reviewed the Code and there was a single sentence that related more to civil
disobedience as opposed to weather emergencies and felt we should have a basic framework
in our Code to provide legal support for emergency action that had to be taken, particularly a
weather event. He said all of these issues are subject to Council’s consideration and policy
decision making. Mayor Gillmor asked if the Charter provides that the Mayor may appoint and
discharge special policemen in times of riot. The City Attorney said the Charter is a little more
general, and this language comes out of State law dealing with citizen disobedience.
MOTION by Mr. Hill and SECOND by Mr. Adams to approve Ordinance No. O-15-07 (and set
second reading and public hearing for October 14, 2015).
Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0
15. CITY ATTORNEY MATTERS - None
16. CITY MANAGER MATTERS
The City Manager reported on flooding from recent nearly ten inches of rain, but with efforts of
Public Works staff to turn on pumps at the Stormwater Park and remove boards in Hardee
Park dam, within 24 hours a lot of water had receded and we are in good shape. He thanked
staff for an outstanding job, and with recent ditch cleaning perhaps we are on the right track;
announced that the former HR Specialist has requested early retirement so he authorized a
service recognition award to her according to the formula approved by Council in July 2007;
and reminded everyone that use of new recycling single stream bins starts October 1st.
17. CITY CLERK MATTERS - None
18. CITY COUNCIL MATTERS
A. Mayor Gillmor
Mayor Gillmor said he’d had questions on whether the Golf Course irrigation system would
affect play, and Director Greg Gardner told him the practice hole between holes 10 and 11 will
be put into play so even when they are working on one hole, play will still be 18 holes.
The City Manager said we opened negotiations with Nutt Construction on the irrigation project,
are awaiting a variation of their 60% plans, and hoping to have a contract by October 1st.
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B. Vice Mayor Adams - None
C. Council Member Andrea Coy
Ms. Coy in regard to new recycling on October 1st, she has already filled her large bucket,
has been seeing green buckets with lids open full of trash overflowing, and said Waste
Management will not pick up containers that are overloaded with lids open because of the way
it is picked up now, and Code Enforcement needs to be pro-active, and part of the reason the
green buckets are overloaded is because they are filled with recyclables and there is no
reason not to recycle now. She continued on signage popping up all over the place, stating if a
sign appears in front of your home or your business and you did not give permission for it
whether in the easement or not, you may remove it or throw it away, or call the person to
come pick it up, that as a business or homeowner you have the right. She said people think
the easement is a sacred space, but if someone puts a sign in front of her yard it is coming out
and in the garbage.
D. Council Member Jim Hill
Mr. Hill asked what is the policy of staff for those signs on city property and in the easement.
The City Attorney said if he had time after the meeting he would like to talk to him about that.
Mr. Hill said he has seen several signs on City property. Ms. Coy asked him where they are,
because at least one of them was at the Yacht Club, and was removed. Mr. Hill said he didn’t
want to get into particular signs, but there is one on airport property that needs to be taken
care of.
E. Council Member Bob McPartlan
Mr. McPartlan reported on a 211 Sunshine call presentation at a meeting he attended
whereby they call elderly people every morning to see if they are alright, noting our PD also
does checks of the elderly. In keeping with the City Manager discussing water, and in hearing
about the Freedom of Information Act about staff, he thinks we have the best staff anywhere,
they answer the phone and provide whatever you request, and it must be something to do
with a bad email because he checks his email and some is going to his spam folder. He said
he had suggested using our City resources to create a YouTube video on how a proper swale
works, how one does not work, the proper way to maintain the swale and quarter round with
Barbara Brook filming it and Frank Watanabe with his staff and a script showing this, with a
link to the City website and the City customer line 581-0111 directing them to the video, and
again said we have a great staff that is very receptive to ideas brought to their attention and
we have a lot of resources that we can do here for not lots of money. He then reported on the
“Indian River Has Talent” program at the Indian River Mall today sponsored by the Drug
Abuse Association in cooperation with the School District, and said the level of talent from
these students from all over the County with several from Sebastian was outstanding, said
Commissioner Wesley Davis was a judge today and was blown away, the final is on October
24 at the Vero Beach Performing Arts Center, and invited everyone to come out and support
the event with all proceeds to benefit drug abuse treatment for youth in our community.
19. Being no further business, Mayor Gillmor adjourned the City Council Meeting at 7:09 p.m.
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