HomeMy WebLinkAbout09-23-2015 CC MinutesSte_
E 13
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
REGULAR MEETING & MILLAGE/BUDGET HEARING
AND
COMMUNITY REDEVELOPMENT AGENCY BUDGET HEARING
MINUTES
WEDNESDAY, SEPTEMBER 23, 2015 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Gillmor called the Regular City Council and CRA meeting to order at 6:00 p.m.
2. Invocation was given by Vice Mayor Jerome Adams.
3. The Pledge of Allegiance was Led by Mayor Gillmor.
4. ROLL CALL
City Council/CRA Members Present:
Mayor Richard Gillmor
Vice Mayor Jerome Adams
Council Member Andrea Coy
Council Member Jim Hill
Council Member Bob McPartlan
City Staff Present:
City Manager, Joe Griffin
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Administrative Services Director, Ken Killgore
City Engineer, Frank Watanabe
Deputy Police Chief, Greg Witt
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
Gl
Agenda modification approved by consensus of City Council.
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
15.147 A. Proclamation — Arts and Humanities Month —
Mayor Gillmor read and presented the proclamation to Ms. Hoffman and announced
the location of the local Sebastian River Art Center. Ms. Hoffman discussed the
importance of the arts and said she had provided a box of new Cultural Council Arts
and Humanities Guides for October 2015 through September 2016.
Regular City Council/CRA Meeting
September 23, 2015
Page Two
15.114 B. Certificate of Appreciation to Domenic Durr for Planning & Zoning Commission Service
Mayor Gillmor read and presented a certificate of appreciation to Mr. Durr and thanked him for
his years of service to the City.
C. Brief Announcements
i. Saturday, October 3, 2015— Craft Club in Riverview Park 10 am to 3 pm
fl. Thursday, October 8, 2015 - Sebastian's Community Night Out Hosted by Police
Department — in Riverview Park - 5:30 pm to 7:30 pm
Mayor Gillmor read the above listed announcements.
7. Recess City Council Meetina and Convene as Community Redevelopment Aaencv
Mayor Gillmor recessed the Regular City Council Meeting and called the CRA meeting to
order at 6:08 p.m.
A. Approval of July 22, 2015 CRA Minutes Excerpt of Council Minutes (Minutes Excerpt)
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the minutes passed on a
voice vote of 5-0.
B. Conduct Public Hearina on CRA Budaet for FY 2016 —
A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING
A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016;
MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE.
The City Attorney read CRA Resolution 15-01 by title, and the Administrative Services
Director gave a brief presentation on the proposed CRA budget for FY 2016.
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve CRA Resolution No. 15-01.
Mayor Gillmor called for public input but there was none.
Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0
8. Adjourn Community Redevelopment Aaencv Meeting and Reconvene as City Council
Mayor Gillmor adjourned the CRA Meeting and reconvened the Regular City Council Meeting
at 6:10 p.m.
9. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City committee
member nominations and appointments under this heading.
Mayor Gillmor reported on the September 16, 2015 Treasure Coast Regional League of Cities
meeting held in Sebastian and said they passed unanimously a resolution written by the City
Attorney regarding the City Attorney's suggestion for checkboxes on all new proposed
legislation to determine if the proposal is an unfunded mandate or affected home rule, and he
asked Council to consider a similar resolution at the next Council meeting.
Regular City Council/CRA Meeting
September 23, 2015
Page Three
10. PUBLIC HEARINGS
15.026 A.
(Transmittals, R-15-26, R-15-27 w/schedule A, R-15-28 w/plan, and R-15-29 w/attachment A,
Proposed Budget Under Separate Cover and on City Website)
Attorney Advises Council on Procedure for Millage/Budget Hearing and Reads
Titles for Resolutions R-15-26. R-15-27. R-15-28. and R-15-29
The City Attorney read titles for Resolution Nos. R-15-26 millage, R-15-27 budget for
FY 15/16, R-15-28 CIP and R-15-29 revised financial policies, and advised that the
first item of business was the announcement of percentage increase over rolled back
rate and then conduct the public hearing on all of the items.
The City Manager announced the proposed millage rate of 3.8556 mills, which is
6.24% higher than the rolled -back rate of 3.6290 mills, and advised that the increase
will provide funding for street improvements, All Aboard Florida, stormwater and
lagoon support, and personnel increases and additions.
iii. Budget Overview
The Administrative Services Director gave a brief Power Point presentation on the
millage and budget (see attached). He advised that the PEA and PBA have ratified
their contracts, and staff will proceed with increases for exempt employees as well
effective October 1, 2015.
Ed Herlihy, Budget Review Advisory Board, gave a brief Power Point presentation (see
attached), particularly citing the slide that lists the contributing factors for the excellent
financial condition of the City, and on behalf of the Board, recommended a millage of
3.8556.
iv.
Mayor Gillmor opened the public comment portion of the millage/budget hearing at
6:22 p.m., however, there was none.
V. Mayor Closes Public Hearing
Mayor Gillmor closed the public comment portion of the hearing at 6:22 p.m.
Regular City Council/CRA Meeting
September 23, 2015
Page Four
vi. City Council Deliberation and Action
a) Adopt Resolution R-15-26 - Millage Rate for Calendar Year 2015
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
ADOPTING A MILLAGE RATE OF 3.8556 MILLS FOR THE CALENDAR YEAR 2015 AND
ALLOCATING SAME TO THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING
SEPTEMBER 30, 2016; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
MOTION by Ms. Coy and SECOND by Mayor Gillmor to approve Resolution
No. R-15-26 millage rate of 3.8556 mills.
Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0
b) Adopt Resolution R-15-27 - Budget for Fiscal Year 2015/2016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016; MAKING APPROPRIATIONS FOR
THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE
PRINCIPAL AND INTEREST PAYMENTS ON THE BOND AND OTHER INDEBTEDNESS OF
THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE
FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND
BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A", ATTACHED
HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE
BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
MOTION by Ms. Coy and SECOND by Mr McPartlan to approve Resolution No.
R-15-27, the budget for Fiscal Year 2015/2016.
Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0
c) Adopt Resolution R-15-28 -Approval of Six -Year CIP — FY 2016-2021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA ADOPTING A SIX-YEAR CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEARS ENDING 2016-2021; PROVIDING REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
MOTION by Mayor Gillmor and SECOND by Mr. McPartlan to approve
Resolution No. R-15-28, six year CIP for FY 2016-2021.
Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0
d) Resolution No. R-15-29 - Adopting Financial Policies
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, READOPTING AMENDED
FINANCIAL POLICIES GOVERNING VARIOUS AREAS OF BUDGET AND FINANCE AS
PROVIDED FOR IN ATTACHMENT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
MOTION by Ms. Coy and SECOND by Mr. Adams to approve Resolution No.
R-15-29, financial policies.
Roll Call: Ayes: McPartlan, Gillmor, Adams, Coy, Hill Nays: None Passed: 5-0
El
Regular City Council/CRA Meeting
September 23, 2015
Page Five
11. UNFINISHED BUSINESS - None
12. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the item
will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda
item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by
raising his/her hand to be recognized.
A. Approval of Minutes — September 9, 2015 Regular Meeting
B. Approval of Minutes — September 14, 2015 Special Meeting
15.148 C. Resolution No. R-15-30 — Amending R-00-48 and the Lease Agreement by the Airport
to the Golf Course (Transmittal, R-15-30 w/Exhibit A, R-00-48 w/Exhibit A)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AMENDMENT TO SECTION 3 "TERM OF LEASE" AND
SECTION 4 "RENT" OF THE LEASE AGREEMENT BY AND BETWEEN THE CITY OF SEBASTIAN
FOR USE OF THE LAND FROM THE SEBASTIAN MUNICIPAL AIRPORT IN THE OPERATION OF THE
SEBASTIAN MUNICIPAL GOLF COURSE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
15.149 D. Resolution No. R-15-31 — Ratifying a 3% Increase in Rate of Pay Subject to
Ratification by Coastal Florida Public Employees Association (CFPEA) Bargaining
Agreement PEA (Transmittal, R-15-31)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY
RATIFYING A 3% WAGE INCREASE FOR ALL FULL-TIME AND PART-TIME (EXCLUDING
TEMPORARY AND SEASONAL EMPLOYEES) HOURLY EMPLOYEES IN ACCORDANCE WITH
ARTICLE 20.03 OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BARGAINING
UNIT OF THE COASTAL FLORIDA PUBLIC EMPLOYEES ASSOCIATION (CFPEA) AND THE CITY OF
SEBASTIAN FOR THE PERIOD OCTOBER 1, 2013 THROUGH SEPTEMBER 30,2016; AUTHORIZING
THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY'S RATIFICATION AND CAUSE SAID
INCREASES TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS
OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING
FOR AN EFFECTIVE DATE.
15.150 E. Resolution No. R-15-32 - Ratifying a 3% Increase in Rate of Pay Subject to Ratification
by Coastal Florida Police Benevolent Employees Association (CFPBA) Bargaining
Agreement PEA (Transmittal, R-15-32)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY
RATIFYING A 3% WAGE INCREASE FOR ALL STEPS OF PAY GRADE 27 AND 30 IN ACCORDANCE
WITH ARTICLE 15.3 OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE BARGAINING
UNIT OF THE COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION (CFPBA) AND THE CITY
OF SEBASTIAN FOR THE PERIOD OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2016;
AUTHORIZING THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY'S RATIFICATION AND
CAUSE SAID INCREASES TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS
OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
15.123 F. Formally Approve Employee Insurance Program for Fiscal Year 2015-2016
(Transmittal, 7/22/15 Council Minutes Except — Gehring Group Presentation)
Regular City Council/CRA Meeting
September 23, 2015
Page Six
15.151 G. Approve Indian River State College Lease in Old Schoolhouse and Authorize City
Manager to Execute Agreement Facilities Use Agreement (Transmittal, Old Lease,
Income/Expense Report, New Lease)
15.040 H. Approve FIND Working Waterfront Project Grant Agreement #IR -SE -13-54
Amendment — One Year Extension (Transmittal, FIND Grant Agreement, City Manager
Request for Extension, FIND Grant Agreement Amendment)
15.124 I. Approve Purchase of Airport Stormwater Equipment — CAT 308E Excavator from Ring
Power Corporation, St. Augustine, FL in the Amount of $127,966 via State of Florida
Contract #760-000-10-1 with Funding from Approved FDOT JPA #437887-1-94-01
80/20 Grant and 20% City Match (Transmittal, FDOT Email, State of FL eProcurement
Services 760-000-10-1, Vendor Quote)
15.127 J. Approve Contract for Airport Reflective Markings — Hi -Lite Airfield Services LLC in the
Amount of $45,376.42 via State of Florida Procurement Agreement RFP -DOT -13/14-
9016 -GH with Funding from Approved FDOT JPA #437888- 1-94-01 80/20 Grant and
20% City Match (Transmittal, FDOT Email Confirming JPA Execution, State Contract
for Marking, Hi -Lite Proposal)
MOTION by Mr. Hill and SECOND by Mr. McPartlan to approve the consent agenda.
Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0
13. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
Debra Greer, 115 Englar Drive, residence located on the southwest corner of Schumann and
Englar, reported on concerns with speeders and people who do not stop at the intersection of
Englar and Schumann, expressed the need for a four way stop to alleviate danger to children
walking to school, for her own personal safety and prior damage to her mailbox three times.
She requested the City install speed bumps on Schumann or additional stop signs.
The City Engineer responded on process under State requirements for a warrant analysis to
count traffic volume, accident history, looking at speeding problems with radar, and compiling
all that information to see if it warrants an all way stop.
Ms. Greer said it is a rounded corner so they fly around the corner. Mr. Watanabe said he
would give her his business card and said he works closely with Chief Morris. Ms. Greer said
he should be looking in morning hours and when people come home from work. Mr.
Watanabe said there is a concern in that area due to children walking to school.
Mayor Gillmor stated people can also call the City hotline 581-0111 to report concerns like
this.
Ervin Cartwright, said he had property on the corner of 510 and 6151, was born and raised in
Wabasso, and it came to his attention and he noticed that coming up on 60 near the
Wabasso cemetery, there is a cell phone tower there, questioned who put it there and asked
when his address was annexed into Sebastian because it now has a Sebastian address and
his zip code was changed to 32958 and when it occurred. He said they were migrant workers
who built Wabasso and wondered why there were no longer called Wabasso, and asked who
did it benefit.
0
Regular City Council/CRA Meeting
September 23, 2015
Page Seven
Mayor Gillmor said he did not think he was in Sebastian and explained that other areas that
are not in Sebastian have a Sebastian mailing addresses.
Mr. Cartwright asked again who gave the City permission to put in the cell tower, because a
neighbor was told they did not need the community's permission. He said he has a map
showing the boundaries that Sebastian is claiming.
Mayor Gillmor said he did not think the cell phone tower was authorized by City Council and it
is probably in the County, and Mr. Cartwright's property is in the County, not Sebastian. Mr.
Hill suggested he speak to the City Manager who can show him maps of the City's boundaries
and put him in touch with Indian River County if he is not within City limits. Ms. Coy thanked
him for advocacy for Wabasso, and said just because the address says Sebastian does not
mean he is within the City limits. Mr. McPartlan suggested he look at his property tax bill to
see if he is paying Sebastian taxes.
Bill Rigby, 8465 59th Avenue, and Ardra Rigby, said he understands the zip code aspect of
how they divided 510, with the north side being Sebastian addresses and the south side being
Vero Beach addresses, and asked when the interlocal agreement that Sebastian and Vero
were fighting, were there any boundaries established. Ms. Coy said the ISBA was discussed
regarding potential, then died and no one ever annexed anything.
Mr. Rigby asked if the zip codes changed with the County redistricting, and Mayor Gillmor said
he believed the redistricting had nothing to do with zip codes, but the school districts mirrored
the County redistricting. Ms. Coy suggested he try the Post Office because it seems like a
mail delivery issue, and Sebastian has nothing to say about zip codes.
Mr. Rigby said the tower Mr. Cartwright referred to is owned by someone named Castle and
the site has a City of Sebastian location.
Mr. Rigby then asked if the City follows the Freedom of Information Act, stating he had made
a request and has been waiting for information for about a month now and asked again if
Sebastian honored the Freedom of Information Act. He said he thinks he has been
overlooked, that he came back to City Hall a second time and was told they had his email
address wrong, gave the correct address, and was told he would have the documents within
30 minutes to one hour and it had been a week and did not have it. He said he plans to visit
the City Manager on this issue.
Mayor Gillmor said he was not sure who he talked to and the City Clerk said it was her. She
explained that Mr. Rigby spoke to Jean Tarbell at the front desk, who gave her the request for
information on waste pickup about three weeks ago, and the Clerk had sent him seven or
eight emails that day with the information he was seeking to an email address he read to her
from the front desk which was a gmail address, said she never heard back until he came in
two weeks later to say he had not received the information, so Jeanette Williams took his
email address again and she again emailed him the same day.
Mayor Gillmor said lots of emails he gets don't come through to him from City Hall, and
suggested Mr. Rigby check his email spam folder. The City Clerk said if Mr. Rigby would like
to come in she will make him copies of both sets of emails.
Regular City Council/CRA Meeting
September 23, 2015
Page Eight
14. NEW BUSINESS
15.152 A.
Approve Lease Agreement with Velocity. Inc. for Hangar B with Future Forfeiture of
The City Manager recapped the proposal from Velocity Aircraft provided in his transmittal for
them to lease Hangar B for possibly two years or longer, transfer owner ship of the current
Velocity production facility to the City, forfeit their current airport lease which has about 15
years remaining, and have the City then lease back to them the production facility at $1.38 per
sf annually. He said Velocity would lease Hangar B for $1.60 per sf annually to be increased
up to $2.33 per sf if they lease after the two year limit, which is the same amount being paid
for Hangar A by LoPresti and planned lease amount for Hangar C.
He read from Section 33 of the proposed lease agreement which provides first for transfer of
the production facility to the City within 45 days, then forfeiture of their current land lease, and
then lease back of the production facility for fifteen years. He recommended approval and will
bring back to City Council at the earliest to the first meeting in October the lease back lease to
Velocity to make sure Council is aware of what is transpiring. He cited page 192 paragraph 33
of the agenda packet.
Ms. Coy thanked the City Manager for that explanation in paragraph 33 which explains well
what it taking place.
MOTION Ms. Coy and SECOND by Mr. Hill to approve.
The City Manager said there are a few scrivener's errors in the lease, which are de minimis
and will be corrected.
Duane Swing, 200 Airport Drive West, came to the podium. Mayor Gillmor said he
understands Mr. Swing wants to expand his business, has been a great tenant for a long time,
builds great airplane, and will be giving the building to the City. Mr. Swing said the City would
be getting more with the new transaction what is than currently paid.
Mayor Gillmor continued that it is a 15 year old building, and his concern was now that we
own it would not want to do a deal and end up doing all kinds of maintenance to the building.
Mr. Swing said the roof had a couple of leaks a few days ago and he can take care of that.
Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0
15.058 B.
Exhibits, Application, Plan and Plat)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE CONCEPTUAL DEVELOPMENT
PLAN AND PRELIMINARY DEVELOPMENT PLAN/PLAT FOR A PLANNED UNIT DEVELOPMENT KNOWN AS
SANDCREST SUBDIVISION; PROVIDING FOR CONFLICTS; PROVIDING SEVERABILITY; PROVIDING FOR
AN EFFECTIVE DATE.
Regular City Council/CRA Meeting
September 23, 2015
Page Nine
The City Attorney read Ordinance No. 0-15-06 by title, and advised that with this ordinance
will provide for future amendments to the plat by resolution rather than ordinance.
MOTION by Mr. Hill and SECOND by Ms. Coy to approve Ordinance No. 0-15-06 and set
second reading (and public hearing) for October 14, 2015.
Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0
15.153 C. First Reading of Ordinance No. 0-15-07 — Declaration of Public Emergencies —
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RELATING TO
PUBLIC EMERGENCIES; AUTHORIZING THE MAYOR TO DECLARE STATES OF EMERGENCY;
PROVIDING DUTIES OF THE CITY MANAGER AND THE CITY COUNCIL DURING EMERGENCY;
PROVIDING SEVERABILITY: INCLUSION IN THE CODE AND AN EFFECTIVE DATE.
The City Attorney read Ordinance No. 0-15-07 by title, said that during the recent Tropical
Storm, he reviewed the Code and there was a single sentence that related more to civil
disobedience as opposed to weather emergencies and felt we should have a basic framework
in our Code to provide legal support for emergency action that had to be taken, particularly a
weather event. He said all of these issues are subject to Council's consideration and policy
decision making. Mayor Gillmor asked if the Charter provides that the Mayor may appoint and
discharge special policemen in times of riot. The City Attorney said the Charter is a little more
general, and this language comes out of State law dealing with citizen disobedience.
MOTION by Mr. Hill and SECOND by Mr. Adams to approve Ordinance No. 0-15-07 (and set
second reading and public hearing for October 14, 2015).
Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0
15. CITY ATTORNEY MATTERS - None
16. CITY MANAGER MATTERS
The City Manager reported on flooding from recent nearly ten inches of rain, but with efforts of
Public Works staff to tum on pumps at the Stormwater Park and remove boards in Hardee
Park dam, within 24 hours a lot of water had receded and we are in good shape. He thanked
staff for an outstanding job, and with recent ditch cleaning perhaps we are on the right track;
announced that the former HR Specialist has requested early retirement so he authorized a
service recognition award to her according to the formula approved by Council in July 2007;
and reminded everyone that use of new recycling single stream bins starts October 1".
17. CITY CLERK MATTERS - None
18. CITY COUNCIL MATTERS
A. Mayor Gillmor
Mayor Gillmor said he'd had questions on whether the Golf Course irrigation system would
affect play, and Director Greg Gardner told him the practice hole between holes 10 and 11 will
be put into play so even when they are working on one hole, play will still be 18 holes.
The City Manager said we opened negotiations with Nutt Construction on the irrigation project,
are awaiting a variation of their 60% plans, and hoping to have a contract by October 1 s`.
W
Regular City Council/CRA Meeting
September 23, 2015
Page Ten
B. Vice Mayor Adams - None
C. Council Member Andrea Ccv
Ms. Coy in regard to new recycling on October 15`, she has already filled her large bucket,
has been seeing green buckets with lids open full of trash overflowing, and said Waste
Management will not pick up containers that are overloaded with lids open because of the way
it is picked up now, and Code Enforcement needs to be pro -active, and part of the reason the
green buckets are overloaded is because they are filled with recyclables and there is no
reason not to recycle now. She continued on signage popping up all over the place, stating if a
sign appears in front of your home or your business and you did not give permission for it
whether in the easement or not, you may remove it or throw it away, or call the person to
come pick it up, that as a business or homeowner you have the right. She said people think
the easement is a sacred space, but if someone puts a sign in front of her yard it is coming out
and in the garbage.
D. Council Member Jim Hill
Mr. Hill asked what is the policy of staff for those signs on city property and in the easement.
The City Attorney said if he had time after the meeting he would like to talk to him about that.
Mr. Hill said he has seen several signs on City property. Ms. Coy asked him where they are,
because at least one of them was at the Yacht Club, and was removed. Mr. Hill said he didn't
want to get into particular signs, but there is one on airport property that needs to be taken
care of.
E. Council Member Bob McPartlan
Mr. McPartlan reported on a 211 Sunshine call presentation at a meeting he attended
whereby they call elderly people every morning to see if they are alright, noting our PD also
does checks of the elderly. In keeping with the City Manager discussing water, and in hearing
about the Freedom of Information Act about staff, he thinks we have the best staff anywhere,
they answer the phone and provide whatever you request, and it must be something to do
with a bad email because he checks his email and some is going to his spam folder. He said
he had suggested using our City resources to create a YouTube video on how a proper swale
works, how one does not work, the proper way to maintain the swale and quarter round with
Barbara Brook filming it and Frank Watanabe with his staff and a script showing this, with a
link to the City website and the City customer line 581-0111 directing them to the video, and
again said we have a great staff that is very receptive to ideas brought to their attention and
we have a lot of resources that we can do here for not lots of money. He then reported on the
"Indian River Has Talent" program at the Indian River Mall today sponsored by the Drug
Abuse Association in cooperation with the School District, and said the level of talent from
these students from all over the County with several from Sebastian was outstanding, said
Commissioner Wesley Davis was a judge today and was blown away, the final is on October
24 at the Vero Beach Performing Arts Center, and invited everyone to come out and support
the event with all proceeds to benefit drug abuse treatment for youth in our community.
19. Being no further business, Mayor Gillmor adjourned the City Council Meeting at 7:09 p.m.
Appr d at t E eb�i 1 15 Regular City Council Meeting. `
B : ATTEST:
ichJW194Kor, Mayor Sally A. Maj , MC, City Clerk
� 10
2016 Budget and Capital Program
Presentation to City Council
City Council Meeting
Wednesday, September 23, 2015
Prepared By:
Ken Killgore
Administrative Services Director
1
2016 Budget and Capital Program
Reviewed in Total by Citizen's Budget
Review Advisory Board
Recreation Impact Fee Budget
Reviewed by Parks & Recreation Board
Capital Program Reviewed in Total by
Planning Board
Reviewed by City Council at Meeting of
8/12/15 — 1St Reading Approved 9/14/15.
2
2016 Budget and Capital Program
Current Detailed Document Available on the
City Website
Website Location: www.citvofsebstian.ora
Tabs:
Dept & Divisions
Administrative Services
City Financials
DRAFT FY 2015-2016 Operating Budget
3
General Fund Summar
$233,450 Raises and Added Positions
150,777 New Operating Expenses
76,385 Less Equipment Purchases
58,941 Less Transfers -Other Funds
$ 248,901 Total Budget Increase
Enterprise Funds:
Golf Course: Loan from Building Fund
and Using DST Funds To Pay For
Irrigation System Work.
AirportRepaying General Fund and
DST Loans.
Building: Last Payment on Business
Taxes Back to General Fund.
67
Special Revenue Funds
Local Option Gas Tax:
• $50,000 Per Year for All Aboard Florida.
*Street Repaving $150K 2016, $400K
2017, $150K 2018, Then $200K/Year.
Discretionary Sales Tax:
- City Hall Bank Note, Computer Upgrades,
Police Vehicles, Stormwater Bank Note.
Riverfront CRA Fund:
*Continuing Sign &Sewer Hookup
Programs.
Special Revenue Funds
Recreation Impact Fee Fund:
• 2016 — Bikepath on Brushfoot, Equipment
Building and Community Center Work.
• Bleacher Shields Requested by Parks and
Recreation Board Are Not Included.
Stormwater Utility Fund:
•Completing 2015 Ditch Maintenance
Program.
N,
Property Values and Millage
3.6290 Rolled -Back Rate
• Adds $105,899 From Additions & CRA Offset.
• $100,000 Homestead Property Would Pay $5.52
Less Due to 1.6% Limitation.
F $100,000 Commercial Property Would Pay $1.55
More Due to 6.67% Value Increase.
Same 3.8556 Millage
• Adds $182,468 From Additions & CRA Offset.
• $100,000 Homestead Would Pay $6.17 More.
0 $100,000 Commercial Would Pay $25.72 More.
Other Considerations
Wage Opener Negotiations?
All Aboard Florida?
Renewal of Discretionary Sales Tax?
Improving Services Within Revenues?
X
SEBASTIAN BUDGET
REVIEW COMMITTEE
2015-16 BUDGET REVIEW FOR
CITY COUNCIL FINAL APPROVAL
2015-16 BUDGET REVIEW
PROPOSED GENERAL FUND BUDGET
CITY STAFF PAY INCREASE/EXPANSION (3% MAX)
CANAL REPAIRS ($o)
GOLF COURSE IRRIGATION PROJECT (APPROVED)
I.R. LAGOON FUNDING (sioo,000)
ROADS (sioo,000)
ALL ABOARD FLORIDA FUNDING ($50,000)
CRA SEWER CONNECTIVITY (sioo,000)
QUARTER ROUND CONSTRUCTION (so)
PUBLIC SAFETY ($o)
HOW IS G,F INCREASE FUNDED?.
PROPERTYVALUES UP 9.55%
3.8556 MILLAGE, SAME AS THIS YEAR, RAISES
ADDITIONAL $288,367
3.8556 MILLAGE BALANCES PROPOSED 2015-16
BUDGET.
SEBASTIAN FINANCIAL HEALTH
• CITY IS IN EXCELLENT FINANCIAL CONDITION
1. Low DEBT LOAD
a. LOW SICK/VACATION ACCRUAL
3. VERY LOW UNFUNDED PENSION LIABILITY
q.. VERY LOW TAX RATE COMPARED TO REST OF STATE
5. EXCELLENT BOND/CREDIT RATING
6. CITY CONSISTENTLY STAYS WITHIN BUDGET
7. EXCELLENT BUDGET PROCESS
8. OVER $5,000,000 IN GENERAL FUND RESERVE
BUDCOM RECOMMENDATIONS
CITY COUNCIL GIVES FINAL APPROVAL OF2015-i6
RECOMMENDED BUDGET
APPROVE MILLAGE RATE OF 3.8556
THESE ARE FINAL RECOMMENDATIONS FROM THE
BUDGET COMMITTEE FOR THE CITY COUNCIL'S
CONSIDERATION.
MODIFIED 9/18/2015