Loading...
HomeMy WebLinkAbout10-28-15 CANVASSING BOARD MINUTESMinutes of the City of Sebastian Canvassing Board Orientation and Logic and Accuracy Test Wednesday, October 28, 2015 - 2:45 p.m. 11/3/15 General Election Supervisor of Elections Office 4375 43td Avenue Vero Beach, FL 32967 Present: City of Sebastian Canvassing Board Members: City Clerk Sally Maio (Chairperson); City Attorney Robert Ginsburg; and Deputy City Clerk Jeanette Williams Other Officials Present: Indian River County: Supervisor of Elections Leslie Swan; Absentee Ballot Coordinators Tricia Boyle, Michelle Fields, and Stephanie Nelson; IT Manager Gary Gordon; IT Tech Shane Bias City of Vero Beach Canvassing Board Members: City Clerk Tammy Vock; City Attorney Wayne Coment; City Manager Jim O'Connor. Chairperson Maio called the Sebastian Canvassing Board meeting to order at 2:45 p.m. (See agenda for meeting and canvassing board schedule attached) The November 12, 2013 Canvassing Board minutes were approved with a motion by Ms. Maio and second by Mr. Ginsburg and a voice vote of 3-0. Ms. Fields gave a brief PowerPoint presentation entitled "Public Test of Voting Equipment", and Ms. Boyle gave a PowerPoint presentation entitled "Canvassing Absentee Ballots" (see both PowerPoint presentations attached). The Canvassing Board then moved to the SOE warehouse to view the public test of the voting equipment as conducted by Mr. Gordon and Mr. Bias (see Public Pre -Election Test Procedures attached) and when that was completed moved to the SOE tabulating room at 3:29 pm for certification of test results. Upon completion of the test and tabulation, the Canvassing Board initialed the logic and accuracy test results report and control report, and certified that results were sealed in a transfer box with seal # 0012865 (see attached). The Canvassing Board adjourned at 4:02 p.m. issing Board Sally A. M0o, MMC City ler Chair Robert A. Ginsburg City Attorney �i% J ette Williams Deputy City Clerk 10/27/2015 3 ' -Canvassing Absentee Ballots Municipal Elections November 3, 2015 „rte re -Election Day Process"10�4 • Authority is granted to Canvassing Boards by F.S. 101.68(2) to begin the canvassing of absentee ballots not more than 15 days out from an election anvassing Absentee B PRIOR TO ABSENTEE COUNTING As ballots arrive in our office they are clocked in and signatures on each certificate envelope are compared to our voter registration records • Certificate envelopes with signature variations and specific errors are separated for the Canvassing Board to review • All ballots are stored in fireproof vault under 24/7 video surveillance • Canvassing Board will accept any protest or challenges brought against an absentee ballot • Any elector or candidate may protest an absentee ballot if they believe the certificate envelope has a defect The SOE office advertises the time that these certificates envelopes can be reviewed in our office • The protest must be filed before the certificate envelope is opened 10/27/2015 2 Protests-., • Canvassing Board will accept any protest or challenges brought against an absentee ballot • Any elector or candidate may protest an absentee ballot if they believe the certificate envelope has a defect The SOE office advertises the time that these certificates envelopes can be reviewed in our office • The protest must be filed before the certificate envelope is opened 10/27/2015 2 Canvassing Board.-` Determinatia Canvassing Board will review ballot certificates with issues using standards of acceptance reviewed and approved by the Canvassing Board • If deemed illegal, the Board shall stamp the ballot certificate "Rejected as Illegal' and initial the ballot certificate • Those deemed "legal' will be given to the Absentee Coordinator to add to the proper stack of ballots to be counted :lection Day Processinc t. • All acceptable AB ballots are removed from the certificate envelope and then passed on to a team member to be removed from the secrecy sleeve • Ballots are run through the high speed counter and totals are entered into the tabulation system • Anyone who releases any information from AB ballots processed early is guilty of a third degree felony 10/27/2015 3 10/27/2015 avassing Provisional B,al�o • During Early Voting and on Election Day, the SOE office will receive certificate envelopes from polling sites which reflect information about voters allowed to vote a provisional ballot on the touch screen or the Insight tabulators • Canvassing Board must review certificate to determine if voter was eligible and had not already voted • SOE will research voter's record and will present information to Canvassing Board to enable Board to make determination on vote eligibility Public Test of Voting Equipmen Voting Equipment Must Be Publicly Tested Prior to Elections According to F.S. 101.5612 To determine the voting system is: • Properly programmed • The election is correctly defined • All of the voting system input, output, and communication devices are working properly • For the test, the canvassing board may designate one member to represent it --4� • Public • Representatives of the political parties • Candidates or their representatives • Law requires 48 hour notice in newspaper • At any day not more than 10 days prior to the beginning of early voting (or election day if early voting is not offered) • SOE randomly selects voting machines to test • Must test at least 5% or 10 of the devices for an optical scan system (whichever is greater) & at least 2% of the devices for a touchscreen system • We make sure machines are set to zero (no votes cast) by running a test on them first • The touchscreen equipment is programmed by our staff to run a "vote simulation script' which votes every position in each race • The "vote simulation script" is activated on the equipment • When "vote simulation script" has concluded, the "polls are closed on each machine • All vote totals are copied to the cartridge which holds all the election data for each machine • SOE makes a copy of the cartridge - Audit Trail Cartridge to be used for testing tabulation • Original cartridge will go out in the machine to the polling place • SOE uses pre -marked ballots to test the Insight optical scan voting machines • 1 vote for each choice in each race 2 votes for a Vote for Two race or 3 votes for a Vote for Three race, etc. • One or more ballots for each office is "overvoted" & °* also "blank ballots to verify the tabulating system is rejecting the vote • The pre -marked ballots are run through the Insight • The results are stored on the internal memory pack /..Absentee BallotCounter m • SOE uses pre -marked ballots to test the 400C Absentee Ballot Counter • The ballots are run through the 400C • The vote totals are tabulated • The SOE opens the central tabulation system to run a zero proof report to show the system is set to zero • Canvassing Board members review and initial this report • Totals from the touchscreen cartridges, Insight memory packs, and the 400C absentee ballot counter are transferred to the WinEDS tabulation system • A totals report is printed • Canvassing Board members compare the Results Totals Report to the Control Sheet is • All original testing reports and the audit trail cartridges are stored in a locked and sealed container to be opened when the SOE conducts another public test in case there is an anomaly reported The sealed container is placed in the fireproof vault in the tabulation room which is under 24/7 video surveillance �o • At the completion of testing: — the Canvassing Board or its representative the representatives of the political parties — and the candidates or their representatives who attended the test... Shall witness the resetting of each device that passed to a pre-election state of readiness • Each device that passed testing shall be sealed in such a manner as to secure its state of readiness until the opening of the polls during EV or ED Leslie R. Swan Supervisor of Elections Indian River County MUNICIPAL ELECTION November 3, 2015 PUBLIC PRE-ELECTION TEST The undersigned members of the City of Sebastian Canvassing Board do hereby certify that on October 28, 2015, the zero tape reports for the 400C, the backup thumb drive for the 400C, and the sign -in sheet for those in the tabulation center were signed by the City of Sebastian Canvassing Board members and were sealed in a transfer case with Seal # b0 l�`fiC�J �l \iW ` Sally Maio, ebastian City Clerk Canvasing Board Chairman Robert Ginsburg, Sebastian City Attorney Canvassing Board Member anette Williams, Sebastian Deputy City Clerk Canvassing Board Member 437543 Id Avenue • Vero Beach, FL 32967 1 Office: (772) 226-3440 1 Fax: (772) 770-5367 1 www.voteindianriver.com C N O U N G] W� 7 N a E 0 c > o N a a000 e o 0 0 0000 00o0 0000 m o000 o co O N 0000 O 0 0 N U C `° U d f- a` O 0 Z v d �z N E N C , v N0 UU=o ZU Om _ '� m�= smmci Q~ > N N F w 2 o U m nQ N O t �> om 05N cc F y0j�UN w <WwF d = N a e o 0 0 Coco 0000 0000 0 0 0000 `° O N U C U N N � N N O N d � d N O d = d > > N Z a E -o° o .n ° Q ` U c D O = 0 o W o 0 U = O E < d r m0=a m W O > m C O U n U U N W a E t E O C N c m EQOK E aaaaa U Z aaaa U Z ZZZZ N a 00000 00000 00000 00000 0 0 00000 0 O N U C U N CL N � N N O N d = E O N Q m 0 0 > 0 7 O LL `m a c Q0 3 o rnm m W > > O Z y C W O U_ 0 O a SJOmQ E aaaaa U Z ZZZZ2 N a Q m O m W E O 0 a W 7 Y lk 0 oEo 0 N O m 000.- OI MOV O O O O O m N O 0 O O T O O N U C M pC �MQ10 U d Q (mh O w Z} a n V �m jZ .60 U 0 12 Z U c !22= m Ow °m m m QQ> N TU m m O U W Om (r Z F ¢wwh O 0 a W 7 Y 0 oEo 0 O O O O O O O O O 0 O O O O �NCJ � M pC �MQ10 Q (mh O V N U C U v a N d O y = v > o > m Q n o c > ^ E `o U 7 0 om�m F, to ^ d o c < m N o U m 9 a W > m UJ > S�So LL a .0 0 U O a Q C) iz m E U Z aaaa Z Z Z Z O 0 a W 7 Y a000e hM0! m t MOwm � N N m O O 00000 Ol M NvmmO N O N N U C u O d d O N d = y > o > m n m `o U 7 O C7 m ^ d o c O rn S O o o m > > S�So mE 0 � ._E U o S J O L Q F U Z ZZZZZ O 0 a W 7 Y C N O r L) N N W H t0 W EL a •� E w c > � o F- J W J m a� U � LL .� LL = o E J � a U Z LL W N _zr\ s v m o a o 0 0 o e o OON— N O N — O O O O O O O O O O O w O N N m N U pOi M c U d O F a` 0 a O Q H Z Y = N N U Z)z E C L) C.) F D O NN .b 0 U U « o Z U o ^ m m OK S 3maU �W i > m TN Cf N a d ❑ _ Nz K 0< ❑ C N y TU 0 o TZ o H Q W wk -- s v m 0 o e o 0000 O O O O O O O O N M C pOi M NVNNO O O H U C U N N O N O S d o i > N N a d d O N d Q LU G C > U z o E o m m 0 O `o U Z) O 0 !R ~ LL O C _ i O U -Or m o m O 2 a W > N C O U) ;on U VO 45 E -n LL O a c m._ O Q O K R E aaaa U z z z z Z s v m v o 0 o e nmon�n (OM OtOM t0 t7 0 N N �NNth pOi M NVNNO O N U C u d C N N O N O S d o i > N N Q LU O U❑ C > O U 03 ii v T v O O N N O C 3 rnmm W > O C _ i O Z6 U_ E 0 O y 2.`0l❑QIQ U z Z Z Z Z Z s v m OATH FOR ALL PARTICIPANTS IN CENTRAL COUNTING CENTER PRE-ELECTION PUBLIC TEST OF TABULATION EQUIPMENT MUNICIPAL ELECTION November 3, 2015 Except as otherwise specifically set forth and declared in this Certificate, in our individual presence and sight, no results cartridges, results cartridge trays or ballots were in any manner altered or tampered with by any person, and no person touched any results cartridges or ballots, except a person authorized to do so. PERSON NAME & SIGNATURE i. Vk e_ j wc\V\ r__�4A-k Q S us -k An 1� CA"L&-Y-( r�. U0 e_ vletfe Wi(aA"s colrpey Dated this 281" Day of October, 2015 Leslie Rossway Swan Indian River County Supervisor of Elections A, OATH FOR ALL PARTICIPANTS PRE-ELECTION PUBLIC TEST OF TABULATION EQUIPMENT MUNICIPAL ELECTIONS - November 3.2015 Except as otherwise specifically set forth and declared in this Certificate, in our individual presence and sight, no results cartridges, results cartridge trays or ballots were in any manner altered or tampered with by any person, and no person touched any results cartridges or ballots, except a person authorized to do so. Print TUmm Vock %,4A 0;161 kte Id IZ l t a. A_5 A • 4fA)S136f,1e1 C A* -f C --OA 0(4J SY((n, Ln44A//L�.QCarS6.A L -ca 0 E-0-4 Arz, 1.CA" ,- . : kyl NtISO Signature F.S. 101.5614(9) Any supervisor of elections, deputy supervisor of elections, canvassing board member, election board member, or election employee who releases the results of any election prior to the closing of the polls in that county on election day commits a felony of the third degree, punishable as provided in s.775.082. s.775.083, or s 775.084.' Dated this 28r' Day of October, 2015 Leslie Rossway Swan Indian River County Supervisor of Elections MUNICIPAL 2015 15:36:16 28 -Oct -2015 Precincts Counted Registered Voters Ballots Counted Blank Ballots Counted CITY OF SEBASTIAN (Vote for no more than Three) NP - Andrea B. Coy NP - Damien Gilliams NP - Richard H. Gillmor NP - Bob McPartlan Overvotes Undervotes Total CITY OF VERO BEACH (Vote for no more than Two) NP - Harry Howie NP - Laura Moss NP - Dick Winger NP - Brian Heady NP - Amelia Jane Graves Overvotes Undervotes Total Municipal Election Total Pct 0 0.00 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 RA6 Page 1