HomeMy WebLinkAbout10-28-15 CANVASSING BOARD AGENDALeslie R. Swan
Supervisor of Elections
hidian River County
AGENDA
October 28, 2015
PUBLIC PRE-ELECTION LOGIC & ACCURACY TEST
For the November 3, 2015 — Municipal Elections
2:45 p.m. Sign In Sheet for Canvassing Board Members, Staff, and the Public
Canvassing Board Orientation
3:00 p.m. Call to Order for Public Pre -Election Test
Review Procedures for Public Pre -Election Logic & Accuracy Test
Commence Testing
Enter Data for Automatic Tabulation Equipment Testing Document
Tabulation of Results
Compare Control Sheet to Test Results
Canvassing Board to Sign Testing Documents
Enter Seal Numbers Securing Memory Packs and Results Cartridges
Testing Materials and Programs Sealed in Transfer Case
Recess until 4:00 a.m. Tuesday, November 3, 2015
437543 Id Avenue • Vero Beach, FL 32967 1 Office: (772) 226-3440 1 Fax: (772) 770-5367 1 www.voteindianriver.com
MUNICIPAL ELECTIONS — NOVEMBER 3, 2015
PUBLIC PRE-ELECTION TEST OF TABULATION EQUIPMENT
CONDUCTED ON OCTOBER 28, 2015
Preparation
I. Supplies: one Transfer case, one Transfer case seal, thumb drive, pens, oath forms, Absentee, Early
Vote, Election Day & BOD Test Deck and information packets (including this information sheet).
2. Determine the number of Edge units.
3. Create Results cartridges, Simulation cartridges, and Audit Trail cartridges for election.
4. Get Seals for Edge units.
5. Boot/Login Tabulation computers. Start tabulation mode in WinEDS.
6. Initialize network printer.
Stage 1: AVC Edge Voting Unit Pre -LAT
1. Verify display of correct date and time on the screen.
2. Calibrate the screen (Calibration Report will print automatically).
3. Insert a results cartridge to load the ballot.
4. Open the polls to Pre -LAT mode (Zero Report will print automatically).
5. Perform the vote simulation script process.
6. Remove SIM cartridge.
7. Close the polls (Vote Totals Report will print automatically).
8. Enter the Pre -LAT diagnostics mode.
9. Perform the Audit Trail transfer process.
10. Remove the printout.
11. Power down the unit.
12. Turn on unit — verify that screen displays "Ready to open official election."
13. Power down unit.
14. Seal the Polls Open/Close cover.
15. Seal the cartridge door.
16. Record the seal numbers on Record of Edge Serial Numbers/Seal Numbers report.
17. Clean and lower the screen.
Stage 2: Optech Insight Scanner Pre -Election LAT
Required Items for Pre -Election LAT
Secure the following items to facilitate a smooth Pre -Election LAT process:
Keys, including the round key, SouthCo key, and the luggage key
Black Insight Memory Pack
Memory Pack seals
Test deck, either pre -marked or manually marked
Paper rolls
Power cords
Page Two (2)
October 28, 2015
The actual testing is comprised of the following high-level tasks:
1. Create Memory Packs.
2. Power on the Insight.
3. Validate the Zero Report.
4. If required, reset the date and time.
5. Process ballots.
6. Close polls.
7. Read the Memory Packs in WinEDS, tabulate.
8. Reset machine totals to zero.
9. As required, change the paper roll.
Stage 3: Read Paper Ballots on 400-C
1. Reset all results on both 400-C units.
2. Read test deck for Absentee, Early Vote, Election Day & BOD and save results to thumb drive.
Stage 4: WinEDS Tabulation
1. Print the Zero Summary (3 Column) Report and present control sheet to Canvassing Board.
2. Read 400C Absentee ballot results into WinEDS.
3. Read the cartridges into WinEDS.
4. Check the cartridge processing to ensure results processing.
5. Print the Summary (3 Column) Report and present control sheet to Canvassing Board.
6. Have Canvassing Board match results with control sheets.
7. Canvassing Board signs off.
Stage 5: Reporting
1. Backup the database and election files to thumb drive.
2. Place the test ballots, proofing materials, signed reports, and backup thumb drive into the transfer case.
3. Canvassing Board then records the seal number and signs the transfer case contents form and the
transfer case is sealed.
4. Back up of database and election files uploaded to the FTP Florida Division of Elections website.
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CANVASSING BOARD DATES
MUNICIPAL GENERAL ELECTIONS
November 3, 2015
City of Sebastian City of Vero Beach
DATE
TIME
LOCATION
MEETING
10/28/15
2:45 p.m.
SCE Office
Canvassing Board Orientation
10/28/15
3:00 p.m.
SOE Office
Public test of the voting equipment & tabulation equipment
10/30/15
9:00 a.m.
SOE Office
Canvassing of Absentee Ballots
11/03/15
4:00 p.m.
I SOE Office
Continue Canvassing Absentee Ballots, Dinner (optional), 1st Unofficial
Results Reporting. If all Provisional Ballots for the municipality are
canvassed on Election Night, then Official Results can be certified and
Race/Precinct for Post Election Audit selected.
11/05/15
5:00 p.m.
SOE Office
(If election is not certified on Election Night) Canvassing of Provisional
Ballots, Certification of the Election, & Selection of Race/Precinct for
the Post Election Manual Audit
11/09/15
9:00 a.m.
SOE Office
Manual Audit for the City of Vero Beach
11/09/15
10:00 a.m.
SOE Office
Manual Audit for the City of Sebastian