HomeMy WebLinkAbout11-03-15 CANVASSING BOARD MINUTESOATH FOR ALL PARTICIPANTS IN ABSENTEE CENTER
FOR INDIAN RIVER COUNTY
ELECTION DATE: November 3, 2015
Except as otherwise specifically set forth and declared in this Certificate, in our
individual presence and sight, no ballot was removed from or added to any ballot
container, ballot tray or other segregation of ballots, and no ballot was in any
manner altered or tampered with by any person, and no person touched any ballot
container, ballot tray or container, except a person authorized to do so.
946eA7- A . -I
Dated this 3`d day of November, 2015
Supervisor of Elections
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CONDUCT OF ELECTION REPORT
[Section 102.141(9), Florida Statutes]
This report is due to the Division of Elections/Bureau of Voting Systems Certification at the same time that the
county canvassing board submits its certified official election results for any presidential primary, general,
primary, and special elections, whichever is applicable.
1. County: Indian River
2. Election Year: 2015
3. Election (check only one). ❑ Presidential Preference Primary Election
❑ Primary Election
❑ General Election
Q Other election (specify): Municipal
4. Election Definition. Definition created by (Check one): Q County
❑ Vendor
❑ Consultant
❑ Other (describe):
5. Voting Devices (fill-in the applicable number):
Precinct Count Marksense Scanners
Polling Locations Initial Total Deployed Removed I Replaced or Added
Early Voting n/a n/a n/a n/a
Election Day 9 18 0 0
Absentee Central Count Marksense Scanners
g., Marking device and/or
Initial Total AB Scanners
Removed
Polling Locations
Replaced or Added
Removed
0
Early Voting
0
Precinct Count Marksense Scanners
Polling Locations Initial Total Deployed Removed I Replaced or Added
Early Voting n/a n/a n/a n/a
Election Day 9 18 0 0
6. Ballot -Printing (check all that apply):
ADA Voting Devices (e
g., Marking device and/or
DRE Touchscreen
Ballot -on -Demand (BOD)
Polling Locations
Initial Total Deployed
Removed
Re laced or Added
Early Voting
n/a
n/a
n/a
n/a
Election Day
9
9
0
0
6. Ballot -Printing (check all that apply):
Florida Department of State/Division of Elections Form: DS -DE 81/BVSC-006 (Updated 03/2014)
Page l of 5
Early Voting
Election Day
Absentee
Ballot -on -Demand (BOD)
❑
❑
❑
Ballot Printer Service (Vendor)
❑
z
Ballot Printer Service (non -Vendor)
❑
❑
❑
Florida Department of State/Division of Elections Form: DS -DE 81/BVSC-006 (Updated 03/2014)
Page l of 5
CONDUCT OF ELECTION REPORT
7. Did equipment or software malfunctions occur at the precinct level, at a counting location, or within
computer and telecommunications networks supporting county location (Section 102.141 (9)(a)1., F.S.)?
❑� NO Proceed to 8.
❑ YES Summarize the number of malfunctions by location on the chart. Then mark on the
checklist below the type of malfunctions. Also attach an explanation of the steps that were taken
to address the malfunction(s).
Number of malfunctions
Early Voting Site Election Day Central Location
Polling Places
Equipment
Marksense Scanner
ADA Marking Device
ADA DRE Touchscreen
Software
Marksense Scan
ADA Marking Device
ADA DRE Touchscreen
Computer Election Management
Telecommunications Modems and Phone lines
Notes: Election Day refers to the polling locations. American Disability Act (ADA) Marking Device refers to the Auto MARK Voter
Assist Terminal(V47) Media refers to a tabulator's memory cards, memory packs, USB flash memory, zip drive, PEBs, etc.
Checklist for type of malfunctions
Early Voting and Election Day
Central Location
Voting devices
Absentee tabulation
Voting devices — not connected to electrical power or power source failure
J]_Marksense scanner
Voting devices — battery backup failure — battery not charged
failure — repaired —
Voting devices — battery backup failure — removed from service
remained in service
ADA device failure — repaired — remained in service
ADA device media failure — media replaced
]]_Marksense scanner
Marksense scanner failure — repaired — remained in service
memory media failure —
Marksense scanner memory media failure — media replaced
media replaced
Marksense scanner failure to reject a blank ballot
Marksense scanner failure to reject a ballot with an over voted contest
Election Management
Marksense scanner failure to accept one or more under voted contests
Problem or
Ballot box diverter failure — removed from service
malfunction with
Ballot box diverter failure — repaired — remained in service
uploading results or
Used the marksense scanner's ballot box emergency bin
creating reports.
Cannot complete a planned modem upload or problems with the phone
lines
Other. Provide the
Other. Provide the description:
description:
Florida
Page 2 of
5
Department of State/Division of Elections Form: DS-DE 81/BVSC-006 (Updated 03/2014)
CONDUCT OF ELECTION REPORT
8. Were any election definition errors discovered after the logic and accuracy test?
(Section 102.141 (9)(a)2., F8)?
❑, NO Proceed to 9.
M YES Summarize the number of errors in the appropriate columns in the table below. Attach
an explanation of the steps that were taken to address the errors.
Election definition Precinct count media Central count media
errors errors errors
County created definition or media
Vendor created definition or media with
correct county information
Vendor created definition or media with
incorrect information from the county
9. Did any ballot printing and ballot supply problems occur?
(Section 102.141 (9)(a)3., F.S)?
Q NO Proceed to 10.
❑ YES Summarize the number of errors in the appropriate column in the table below. Mark
on the checklist below the type of problems or errors and attach an explanation of the steps that
were taken to address the problems.
Electronic Paper ballot Paper ballot Paper ballot
ballot layout layout errors printer errors supply
errors problems
County created the ballot
Vendor created with correct county
information
Vendor created with incorrect information
from the county
Checklist for type of ballot or printer problems
Early Voting and Election Day
Polling location (please identify the location)
Incorrect ballots to the voter — poll worker error
Ballot moisture (humidity) cannot scan
Absentee (please identify the location)
Incorrect ballots to the voter — election staff error
Ballot-on-demand (BOD)
Printed incorrect ballots — printer error such as duplex
Printed incorrect ballots — software error
Printer failure
Incorrect ballots given to the voter — poll worker error
Other
Provide the description:
Florida Department of State/Division of Elections Form: DS-DE 81 /BVSC-006 (Updated 03/2014) Page 3 of 5
CONDUCT OF ELECTION REPORT
10. Did you have any staffing shortages and procedural violations by employees or precinct workers
during the conduct of the election?
(Section 102.141 (9)(a)4., F.S.)
n NO Proceed to 11.
0 YES Summarize the number of issues in each of the appropriate columns in the table below.
Attach an explanation of who (the supervisor of elections or the canvassing board, as applicable) and
what the steps that were taken to address the shortages and/or procedural violations.
11. Were there instances when the needs for staffing and equipment were insufficient to meet voters'
needs?
(Section 102.141 (9)(a)5., F.S.)
Q NO Proceed to 12.
® YES Fill in the numbers in each of the appropriate columns in the table below. Attach an
explanation of the steps that were taken to address the insufficiency.
of shortages
Number of intances of
ins
training
insufficient tannin
Number of times when
procedures were violated
Poll workers
Election staff
Security
Note below and see page I
Temporary support
11. Were there instances when the needs for staffing and equipment were insufficient to meet voters'
needs?
(Section 102.141 (9)(a)5., F.S.)
Q NO Proceed to 12.
® YES Fill in the numbers in each of the appropriate columns in the table below. Attach an
explanation of the steps that were taken to address the insufficiency.
Note: The number of " lan nned" items is based on the Election Day estimates, and "available" is the
actual items at the start of the Election Day. Note that the number of voting devices available is based on
the actual initial total deployment including ADA devices as provided on page 1 for Election Day. Other
equipment and supplies, for example, refers to summation of the number of electronic pollbook devices,
provisional ballot supplies, ballot boxes, transfer bags, etc.
Florida Department of State/Division of Elections Form: DS -DE 81/BVSC-006 (Updated 03/2014)
Page 4 of 5
Number oflao nned
resources for Election Day
Number of resources
available for Election Day
Number of insufficient
resources on Election Day
to meet the voters' needs
Poll workers
Election staff
Voting devices
Note below and see page I
Other equipment and
supplies
Note: The number of " lan nned" items is based on the Election Day estimates, and "available" is the
actual items at the start of the Election Day. Note that the number of voting devices available is based on
the actual initial total deployment including ADA devices as provided on page 1 for Election Day. Other
equipment and supplies, for example, refers to summation of the number of electronic pollbook devices,
provisional ballot supplies, ballot boxes, transfer bags, etc.
Florida Department of State/Division of Elections Form: DS -DE 81/BVSC-006 (Updated 03/2014)
Page 4 of 5
CONDUCT OF ELECTION REPORT
12. Do you have any additional information regarding material issues and problems associated with the
conduct of election?
(Section 102.141 (9)(a)(i., F.S.)
Q NO Proceed to 13.
YES Indicate on the checklist below the type of issue(s) or problem(s). Attach an
explanation of the steps that were taken to address the issue(s) or problem(s).
Checklist
Early Voting and Election Day
Polling location
-ncorrect setup
_LjSolicitation area violated
-Dncompatible for ADA accessibility
Incompatible for use as a polling location
Voter check-in
Electronic poll book / precinct register error
Paper poll book / precinct register error
Process error
Voters
_Fleeing voter
tsruptive behavior
isruptive photography
Observers
nNot approved
J�jl)isruptive behavior
disruptive photography
Media and/or citizen polling
Disruptive behavior
Other
Provide the description:
13. Signatures
County Canvassing Board
Signature Title Date
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{fit 6p tkN C cfyC 1 e rk. 1 t,3 /r 5
NOTICE: The Supervisor of Elections has a continuing duty to notify the Division of Elections no later than
the next business day after the discovery of any new or additional information regarding any of the matters
included in this report. A signed written amended report is due 10 days after the discovery.
Section 102.141(9)(b), F.S.
Florida Department of State/Division of Elections Form: DS-DE 81 /BVSC-006 (Updated 03/2014) Page 5 of 5