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HomeMy WebLinkAbout11-18-2015 CC MinutesM« SEIIIASTLN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, NOVEMBER 18, 2015 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Administration of Oath of Office to Newly Elected City Council Members Andrea Coy, Richard Gillmor and Bob McPartlan The City Clerk administered the oath of office to the newly elected City Council members. 1. Incumbent Mayor Richard Gillmor called the Regular Meeting to order at 6:04 pm. 2. Invocation was given by Pastor Seth Goldsmith, Coastal Community Church. 3. The Pledge of Allegiance was led by Council Member Hill. 4. ROLL CALL City Council Members Present: Mayor Richard Gillmor Vice Mayor Jerome Adams Council Member Andrea Coy Council Member Jim Hill Council Member Bob McPartlan City Staff Present: City Manager, Joe Griffin City Attorney, Robert Ginsburg City Clerk, Sally Maio Administrative Services Director, Ken Killgore City Engineer, Frank Watanabe CDD Planner, Jan King Police Chief, Michelle Morris Police Officer, Ashley Penn 15.004 5. ELECTION MATTERS (Transmittal. Certificate of City Canvassing Board) A. Reading of Certificate of Canvassing Board Returns by City Attorney The City Attorney read the November 3, 2015 election results as set out in the Certificate of the Sebastian Canvassing Board (as attached hereto). B. Call for Nominations for Mayor by Incumbent Mayor — Clerk Calls Roll if More than One Nomination Incumbent Mayor Gillmor called for nominations for Mayor. Ms. Coy nominated Mr. McPartlan. Mr. Adams nominated Mr. Gillmor. Roll Call: Adams: Gilimor; Coy: McPartlan; Gillmor: Gillmor; Hill: Gillmor; McPartlan: Gillmor Mr. Gillmor was elected Mayor for a one year term. Regular City Council Meeting/BOA November 18, 2015 Page Two A. Call for Nominations for Vice Mayor by Newly Appointed Mayor — Clerk Calls Roll if More than One Nomination Mayor Gillmor called for nominations for Vice Mayor and nominated Mr. Adams, and since there were no other nominations, Mr. Adams was elected Vice Mayor for one year. 5. AGENDA MODIFICATIONS - None. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 15.176 A. Proclamations - National Adoption Awareness Month and National Runaway Prevention Awareness Month — Accepted by Sabrina Sampson. Executive Director. and Frank Avilla, Adoptions Marketing Specialist of the Children's Home Society of Florida Treasure Coast Division Mayor Gillmor read and presented the proclamations to Sabrina Sampson and Frank Avilla, Children's Home Society, who addressed the audience on the need for adoptions on the Treasure Coast for the protection of children. Ms. Sampson said of 161 children adopted last year, 37 were from Indian River County and she provided a card with information to contact them. Mr. Avila announced the National Adoption Day family picnic event on November 21St at Langford Park in Jensen Beach from 10 am to 1 pm to thank adoptive families and to raise awareness of the need for adoption. Mr. Avila said there is an emergency crisis center runaway shelter in St. Lucie County called Wavecrest Shelter for youth ages of about 11 to 17, and described the diamond shaped sign indicating a location as a safe place posted throughout the area. 15.177 B. Senior Center Check Presentation to Law Enforcement Shop with a Cop Program Council Member Coy, Grant Goodfellow and members of the Sebastian Senior Activity Center presented a check in the amount of $500 to Police Officer Ashley Penn for the "Shop with a Cop" program to take place on December 18"'. 15.178 C. Florida Power & Light Brief Presentation — Tree Trimming Nancy Flickinger, FPL Account Manager for Sebastian, introduced Anthony Stralia, an FPL Arborist, who presented a video with a brief overview on how homeowners should plant and manage trees aka "Right Tree — Right Place" and particulars about the FPL tree trimming program. The video will be replayed COS -TV. Ms. Coy said she has been getting a lot of phone calls, citing one recent example of the fire department being called due to smoking lines. Mr. Stralia explained the process to follow for sparking and smoking, which are assessed by a lineman right away and tree crews sent out if needed, and also described the customer trim request three week inspection timeline, whereby they send out an arborist to assess and assign tree work if necessary. She noted this individual not only had the fire department out but had called FPL several times about a blown transformer, suggested this should be tightened up and said she would get with the City Manager to get an address for the family. She also described a situation where there was an arcing situation that took three weeks to resolve. Mr. Stralia said the program is not 100% perfect, but they run into situations and try to take care the best they can, noting they have a robust inspection and trouble ticket program. Regular City Council Meeting/BOA November 18, 2015 Page Three 7. Ms. Flickinger asked Ms. Coy when she receives these calls to please send her an email and give her a call, stating that the trouble ticket needs to be very specific. Ms. Coy said she also gets calls about half of a tree being removed. Mr. Stralia said they get calls about unsightly trimming, cited pamphlets they left in the Chambers showing how and why they have to trim trees for what is best for reliability and for the tree. She said people plant the wrong trees under their wires, invasives being a particular problem, and FPL wants them out and not have to keep trimming them. She noted brochures left on the back table. Mayor Gillmor asked Ms. Flickinger to make sure all Council Members get her email. Mr. Stralia said the customer call in line was 1-800-226-3545 or people can go to FPL.com and submit a customer trim request, and the same information is on the bottom of FPL bills. He then described the location of the various power lines in back yards, noting phone, cable and communication lines on the bottom, the middle are FPL neutral lines which are not live and on the top is the live FPL line which can spark and arc. He said by the end of the year most of Sebastian lines will be trimmed out. Mr. Stalia said if a tree limb is into a transformer there will be interruption and you will hear them blow, citing invasives such as bamboo, palm trees, and Australian pines. He said they trim neighborhood lines once every six years, and feeder lines are trimmed once every year, noting native vegetation will hold that cycle but invasives will not. Ms. Flickinger said the transformer is the thing that looks like a garbage can on top of a pole. D. Brief Announcements • Saturday, November 28, 2015 —Sebastian Art Club Show in Riverview Park —10 am to 4 pm • Friday, December 4, 2015 — Chamber of Commerce Light Up Night • Saturday, December 5 - Christmas Parade Indian River Drive — Main Street to Riverview Park — 6 pm • Saturday, December 5 and Sunday December 6 - Craft Club Show in Riverview Park —10 am to 3 pm • Friday, December 18, 2015 — Local Law Enforcement — Shop with A Cop Event • January 16 & 17, 2016 - Fine Art and Music Festival — Indian River Drive Mayor Gillmor read announcements listed above. A. Mayor Gillmor called the Board of Adjustment Meeting to order at 6:40 p.m. B. Approve October 8, 2014 Board of Adiustment Minutes (Minutes) MOTION by Mr. Hill and SECOND by Ms. Coy to approve the minutes passed on a voice vote of 5-0. John and Lynn DiPerri, in regards to Lot 2, Block 104, Sebastian Highlands Unit 2, located at 608 Layport Drive, are requesting a variance to allow a screened porch and pool area to be 6.8 feet from the rear property line, whereas the code requires such structures to be 10 feet from the rear property line. The City Attorney read the title, no member of City Council had ex -parte communications to disclose, and the City Clerk administered the oath to all who intended to offer testimony. The Community Development Planner presented the staff report, noting this is an existing swimming pool constructed in 1992, and based on incorrect information, the contractor Regular City Council Meeting/BOA November 18, 2015 Page Four assumed the seawall was the property line, the pool ended up in the wrong location, and the pool deck was extended into the setback area. She noted the property has changed hands, staff knows now about the encroachment and the new owners want to put in a screen enclosure and are requesting relief. Mayor Gillmor asked for clarification that they are not asking to go further than the existing deck and Ms. King said they are not. Mayor Gillmor opened the floor for anyone in favor and there were no responses, then asked for anyone opposed and there were no responses. Ms. Coy noted the City replaced seawalls in this area and there are tiebacks into the properties, was encouraged that the new enclosure is not going any farther, but her only concern was does the City need to add wording to protect the City in the future if the City has to do something with those tiebacks. Ms. King said there are 10 to 14 feet between the seawall and their property line and though the deck is into the setback, it is not into City property. The City Manager said he was comfortable with this request. Mayor Gillmor asked for clarification that nothing is going below the level of the slab and Ms. King said the contractor may be here tonight to respond. Heather ???, said there is no concrete work being done, only the screen enclosure. Mayor Gillmor closed the hearing at 6:45 pm. MOTION by Ms. Coy and SECOND by Mr. McPartlan approve the requested variance for Lot 2, Block 104, Sebastian Highlands. Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0 ii. Virginia Weirich and Julie Fischer, in regards to Lot 5, Block 43, Sebastian Highlands Unit 2, at 672 Jordan Avenue, are requesting a variance to construct an eight (8) foot fence along the sides and rear of their property, whereas the Code would permit such fence to be a maximum six (6) feet in height. The City Attorney read the title, no member of City Council had ex -parte communications to disclose, and the City Clerk administered the oath to all who intended to offer testimony. The Community Development Planner, presented the staff report on the request for an eight foot fence, though Code allows only six feet in residential areas, the reason being for privacy because of the elevation drops around the perimeter of their property, a six foot fence would only afford the effect of a four foot fence. She said there have been several fence variances in this general area over the years, and cited one photo submitted by the applicants that is very telling in that if you look from their property to the next property over the neighbor's six foot fence, you can see right into the chairs on the pool deck. Mayor Gillmor said we are probably going to get into more of these things since we mandate higher builds for septic tanks and a six foot fence would do nothing, asking if we should change the code. rd Regular City Council Meeting/BOA November 18, 2015 Page Five El Ms. King said though she thought eight foot fences were kind of offensive in situations where we don't have that drop, it could be changed to an administrative variance to be signed off by the director, and she could see both sides of this issue. Mr. Hill said it appears there is already a six foot fence on the property, and Ms. King said that is the neighbor's fence. Mr. Hill then remarked that picture two shows it goes into the City easement where it drops off and there is an extension under it, so in this area the fence is probably closer to eight feet already. He asked if the applicant intends to build a level fence of eight feet right into the easement which would make it more like ten feet, or follow grade. Ginnie Weirick and Julie Fischer, came to the podium and Ms. Weirick said the neighbor's fence behind them is really about seven feet in the back, they want to enclose their pool area and not go along the sides of the house. Mr. Hill said if they go eight feet and stay level the fence will be close to ten feet at the back of the property. Ms. Weirick said they want to go level but it would not be ten feet but maybe eight. Mr. Hill asked would they step it down. Ms. Weirick said it would be no higher than eight feet. Mr. Hill asked if the fence is to be constructed in the easement, had they vacated the easement, and Ms. King said vacation is not required for a fence, because utilities can take down a fence. Ms. Coy said she was fine as long as they are not bringing it way forward to the front. Ms. Wierick said it may have to come up alongside the house only about three feet from the back on one side for the pump. Mayor Gillmor opened the floor for anyone in favor and there were no responses, then asked for anyone opposed and there were no responses. MOTION by Ms. Coy and SECOND by Mr. Hill to approve Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0 Mayor Gillmor adjourned the Board of Adjustment meeting at 6:59 p.m. 9. CONSENT AGENDA A. Approval of Minutes — October 28, 2015 Regular Meeting 15.152 B. Approve the Rescission of A & B Leasing/Velocity Land Lease; Approve the Transfer of the Velocity Production Facility to the City; Approve the Airport Lease of Velocity Production Facility to Velocity; Authorize the City Manager to Execute Appropriate Legal Documents (Transmittal, Proposal, Lease Table, Sept Transmittal, Rescission, Inspection, Deed, Lease) 15.179 C. Approve Resolution No. R-15-39 — Amending Community Development Permit Review Fees (Transmittal, R-15-39, Current Schedule) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING VARIOUS COMMUNITY DEVELOPMENT PERMIT REVIEW FEES; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR AN EFFECTIVE DATE. Regular City Council Meeting/BOA November 18, 2015 Page Six 15.180 D. Authorize the Purchase of Two FDOT Approved Message Boards from American Signal Company Under the FDOT Contract (CR4413) in the Amount of $23,980.00 (Transmittal, Quote, Contract) MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the consent agenda. Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 15.181 A. Charter Review Advisory Committee - Report on Formation of Committee and Council Appointments (Transmittal) The City Clerk said this item is informational only, and formal appointments will be made at the December 16, 2015 meeting, where City Council members will appoint two members each and also appoint five at -large members for a total of 15 members. The Committee will begin meeting in January 2016 and complete their review and hearings within six months for a recommendation to Council. Ms. Coy noted she will not be in attendance on December 16`h therefore, announced that she is appointing Beth Mitchell and Louise Kautenburg as her members. 15.024 B. Citizen Budget Review Advisory Board (Transmittal, Applications, Press Release, List) i. Name Each Council Appointee to Run Concurrent with Council Term ii. Submit Nominations and Appoint Two At -Large Members for One Year Terms The City Clerk advised if Council is ready to name their one appointee, they may do so at this time, or can wait until December 16, 2015 to name them, but at this time can appoint the two at -large members for one year terms from among the three applications received. Mayor Gillmor said he will appoint Mr.Taylor again, and Mr. Hill said Sergio Mota would continue to serve. Mr. Hill then nominated Mike Frank for one of the at -large positions. Mayor Gillmor nominated Mr. Hall. Since there were no other nominations for the two at - large positions, Mr. Frank and Mr. Hall were appointed. Ms. Coy said Dionna Farmer will continue as her appointee, and Mr. McPartlan said his appointee Tim Slaven will continue as his appointee. Mr. Adams' appointed Ed Herlihy has another year on his term 15.029 C. Construction Board (Transmittal, Application, List, Ad) i. Interview, Unless Waived, Submit Nominations for One Regular Member, Engineer or Architect Position — Term to Expire 9/30/2018 Andrew Manero was the only applicant and he was appointed to the position. Regular City Councll Meeting/BOA November 18, 2015 Page Seven 15.182 D. Indian River County and Regional Boards and Committee Assignments (Transmittal, Liaison List) Upon review of the previous year appointments to County and regional boards and committees, members chose to remain as City representative on each, with one exception in that Ms. Coy requested to be the alternate to Mayor Gillmor on the Indian River County Lagoon Coalition. (See revised list attached). Ms. Coy asked if alternate Mayor Gillmor could attend MPO for her in December. 15.183 E. Indian River County Commission Monthly Meeting Monitoring (Transmittal, Current Year Schedule) City Council kept the same rotation as the previous year and the City Clerk said a schedule will be provided when the County Commission schedule is available. 11. PUBLIC HEARINGS (Legislative Procedures for legislative public hearings. • Mayor opens hearing • Attorney reads ordinance or resolution • Staff presentation • Public Input (Anyone wishing to speak is asked to raise hand and when called, go to the podium and state name for the record) • Staff summation • Mayor closes hearing • Council deliberation and action 15.165 A. Second Reading of Ordinance No. 0-15-08 — Designate City Seal and Logo (Transmittal, 0-15-08) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING SECTION 2-1 OF CHAPTER 2, ARTICLE I OF THE CODE OF ORDINANCES PERTAINING TO THE CITY SEAL; PROVIDING FOR DESIGNATION OF CITY SEAL AND CITY LOGO; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Gillmor opened the hearing at 7:11 pm and the City Attorney read Ordinance No. 0- 15-08 by title. MOTION by Mr. Hill and SECOND by Mr. McPartlan adopt Ordinance No. 0-15-08. Mayor Gillmor called for public input and there was no response. Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0 12. UNFINISHED BUSINESS 15.086 A. Resolution R-15-40 — Sale of City Owned Land at 198 Columbus Street (Transmittal, R-15-40) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, FINDING THAT THE SALE OF REAL PROPERTY LOCATED AT 198 COLUMBUS STREET IS IN THE BEST INTERESTS OF THE CITIZENS OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA The City Attorney read R-15-40 by title, and gave a brief background on the derelict property the City acquired through probate, noting the house had been demolished, Indian River County had approved a tax exemption, the property is ready to be sold, and described the methods for disposal set out in the City code by bid with two legal ads or by auction with a reserve. He said the City has approximately $10,300 invested in the property, recommended 7 Regular City Council Meeting/BOA November 18, 2015 Page Eight using the bid process first to see if it results in an acceptable bid and, if not, then use the auction process with a reserve, and begin the process first by enacting this resolution. He suggested including that whatever bid comes in is net to the City, and the bidder will bear responsibility for all other costs and fees. Mayor Gillmor said would think the bid process is okay if we get enough info out and enough people interested, but an auction might get more money. The City Attorney said in working with the Building Director, Wayne Eseltine, that in addition to the two notices in the newspaper that the Code requires, we could also provide a letter to real estate agencies and contractors in town, noting one or more have already contacted Mr. Eseltine about the lot. Mr. Hill said he thought this was the best way to go forward, it is tax exempt so we are not losing any money on it and the goal is to recoup the taxpayers' money. He said Council did a good job on this with a blighted property and he appreciates staffs hard work. Ms. Coy asked if we can put a minimum on the bid, and the City Attorney responded we could put in the amount that we spent, approximately $10,300 as the minimum bid. MOTION by Mr. Hill and SECOND by Mayor Gillmor to do that. Roll Call: Ayes: McPartlan, Gillmor, Adams, Coy, Hill Nays: None Passed: 5-0 13. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Bruce Zingman, congratulated everyone on a great Clambake Festival, said he wrote a letter to Santa Claus, who told him he was coming to Sebastian on Saturday, December 5th for the parade, and that any organization that would like to be in the parade can call the Chamber of Commerce at 589-5969 and tell them how many people and whatever, and then asked the Mayor to come and greet Santa. Ms. Coy added the parade is for the children and no politics. 14. NEW BUSINESS 15.184 A. Voluntary Early Retirement Program (Transmittal, Draft Letter to Qualified Employees) The City Manager said from time to time management has offered, with Council's authorization, an incentive based early retirement program to senior employees, and he, in conversations with Mr. Killgore, CFO about next year's budget, thought it prudent to look at something like this again. He presented a concept for a voluntary early retirement program for 27 employees who fall into the window of 15 years or more of employment who are 50 years of age or older, to provide $1000 for each year of full-time continuous city service, payout of sick and vacation time as set out in various contracts and agreements, employee only health care, dental and vision for 36 months, which closely parallels what we have done in the past. He said it is strictly voluntary and no one is obligated to take it, and cited on page 42 a letter that would be provided to employees. He said when he had an indication who would be interested, he would come back to City Council on December 16th with hard numbers about what the savings and expenses would be. He asked for authorization to Regular City Council Meeting/BOA November 18, 2015 Page Nine publish the letter to the 27 employees with a deadline of December 2nd, and then work in the Finance Department to bring a more definitive package to City Council. Ms. Coy asked if the program included our Charter Officer, and the City Manager said the Charter Officer who would qualify for this is the City Clerk and she is within that 27 member population. He said he did not think it was his call to present the City Clerk with this letter but if Council would ask him to do that, he would. The City Attorney said it is up to the City Council. Mr. Hill said when the City Manager speaks about City Manager employees or employees of the City, they work directly under the City Manager, and this would not cover any Charter Officer but the employees of the City who work directly under him. He said he would not be opposed to it if it was the desire of a Charter Officer to approach Council to have a discussion about providing the same benefits that we have provided our staff. He said we've done that in the past and typically we provided the same reduction in benefits to our Charter Officers that rank and file employees have gotten, so would welcome that conversation. Ms. Coy asked the City Clerk if she was interested in discussing it, and she responded not tonight and was uncertain of her plans though would probably be retired by age 62. Mayor Gillmor said if we are going to do it, it should apply to everyone the same, and there would be a time certain that it would be beneficial to the City and after that point it would not be. He said it should extend to Ms. Maio and everyone should say yes or no and not halfway through the year. Mr. Hill agreed and said the request tonight is for the letter to go out, and it would not be appropriate for the City Clerk to get a letter from the City Manager. The City Clerk said she has been talking about leaving, and the City Manager came to her when he came up with this program and told her about it, and she asked if it applied to her since she fell under these parameters and he said he was not sure how that would work. The Clerk said her contract provides that she is entitled to the same benefits and increases as are provided to all other full time employees, and it was her thinking that it probably would apply under the terms of that provision, most of which are much the same as other employees. She said her concern is that if she is included in the pool, it might not be advantageous for the City to do, since her payout would be large due to her longevity, and she did not want to affect the program that the City Manager is preparing for his employees. She said she may not be ready tonight to say she wants to participate and her next chance to talk to Council is December 16''. She said again she did not want to affect his program and his idea of saving money for the City. Mr. Hill said that would completely be negotiation between the City Council and Charter Officer. He said he would be in favor of extension of those benefits though he doesn't want to see it happen. MOTION by Mayor Gillmor and SECOND by Ms. Coy to approve this. Mr. McPartlan suggested the same letter could be signed off by the Mayor offering the same opportunity to Ms. Maio if she so chooses to take up on it. Regular City Council Meeting/BOA November 18, 2015 Page Ten Mr. Hill said if that same letter is to go out, she would have to have that decision made by next week, and based on a thirty year career, was concerned hemming her into that. Mayor Gillmor said we are not going to meet until December 16th and we have more than one week. Mr. Hill again said Charter Officers work for Council and it is a completely different situation, the negotiation should be with a Charter officer. Mr. McPartlan said that anything available to other employees is available to the Charter Officers and they wouldn't get short changed, so this an opportunity that is available to employees is also available to the Charter Officers. Ms. Coy said the other side of the coin is the discretionary nature of the termination of the employment which is going to be to the benefit of the City. The employees can't say I want to retire but I don't want to retire until June 30, and the City Manager is going to be selecting dates so everyone is not leaving at the same time. She said it is better if they deal with the City Clerk one on one, and she knows we will take good care of her since she has taken such good care of the City. Mayor Gillmor said we are just approving a concept tonight and are not saying yes to anything until the next meeting. Ms. Coy said she has discussed this with the City Manager and some of the employees are really excited about this. Roll Call: Ayes: McPartlan, Gillmor, Adams, Coy, Hill Nays: None Passed: 5-0 15.185 B. Consider Parks and Recreation Advisory Committee's Request Regarding Posted The City Manager said an issue had come up regarding posted no trespassing signs at Stonecrop Park, said the City Clerk provided a chronology of events indicating why those signs are there going back to 1993 direction to post no trespassing signs temporarily, took it before Parks and Recreation, and, since it was Council action to put them up, brought it to Council to see what the feeling was and ask for direction. Mayor Gillmor asked for clarification that this is a City park closed for 20 some years, and the City Manager said yes with temporary signs. Mayor Gillmor said he didn't know it existed. The City Manager said there are some hazards there, said he had asked Ms. King to notify the residents within a 300 foot radius for the meeting tonight. Mayor Gillmor then called for public input. Greg Hepler, 1472 Stonecrop, said he would like to see signs stay there because technically there is no purpose for it to be a park, it is strictly a water control structure and an environmentally sensitive area with wildlife and numerous hazards. He said there is a rope swing further down that kids use, and he is a bit concerned about people going in there because kids are going to be unsupervised, noting he saw six kids under the age of thirteen go in there last night. He said the area is inhabited by animals and water snakes, and did 10 Regular City Council Meeting/BOA November 18, 2015 Page Eleven not know how it would function as a park, with no benches and no trash cans. He said he was in favor of leaving the signs up. Ken Grudens, 931 Starflower Avenue, said he received the notice, that this is a passive use park setting and has a history of kids and families who go in an enjoy nature, he has never seen problems with kids down there, going back to Wesley Davis talking about using it as a swimming hole and he is getting pretty old. He said he heard neighbors were concerned about partying in there, and said since the City owns it, perhaps the City should keep more of an eye on it. He said Natural Resources Board mobilized a huge effort to cut out the exotics years back, and if the City cleared peppers out you could see down to the river and increase surveillance. Shirley Kilkelly, Franciscan Avenue, said she wanted to understand why they the City wants to take down the signs, said there is an uncleared access point, twenty years ago she was taking water samples for the Marine Resources Council when the signs first appeared and she was assured by the Police Department that she could continue, and that the reason for the signs were that people were partying down there after dark and causing problems in the neighborhood and after the signs were put up there were no further problems. She said if they are going to open it up, to improve the access because it is only 15 to 20 feet down from the road to the water. William Usher, 650 Breakwater Terrace, suggested limiting the park to daylight hours only. Todd Hotchkiss, 1550 Stonecrop Street, was concerned about liability of big and small gators, other wildlife, and endangered tortoises, which is a good reason to leave the signs up. He said with the signs there he can point to them to anyone who goes down there, and the kids who go down there now are trained to pick up after themselves. He said this is a beautiful place and very pristine, that you can cut all the trees and it will appease people, but not the animals. Tracy Sabo], 1608 Stonecrop, said he owns a property but no house, and bought it because of the park, which is a very special piece of property, said it may be a little unsafe, could use some trash cans, should be daytime use, said it is an asset to the town and hoped they open it up. John Tenerowicz, 310 South Wimbrow, Chairman of Parks and Recreation Committee, recommended they open it up. Mayor Gillmor said he visited and was amazed how beautiful it is, has been left alone, and as far as a passive park daytime hours only, it is not accessible to residents now because of the parking issues, and as to the no trespassing signs Council created the problem 20 years ago. Mr. Hill said this is one of the most beautiful parks in the City, is perfect for a passive park with trails for people to enjoy, it could be educational and to close that off would be a shame, said we have a lot of parks that close at dusk. He said we go through this every time we consider a park and to keep it from the people who own it would be a shame. Ms. Coy said it appears the reason for the temporary closing 20 years ago has gone away, no one has died and people are using it, and we should not be selective on who gets to go 11 Regular City Council Meeting/BOA November 18, 2015 Page Twelve down because it is the public's. She was in support of opening it up and closing at dusk and that police can enforce that. Mr. Hill suggested they could send this back to Parks and Recreation to come up with an idea of what it should be. Ms. Coy said it won't take much money to make trails. Mr. McPartlan said he knows a lot of kids who go there and it is known as the watering hole, and they enjoy it. He asked if we take no trespassing signs down, what is the City liability. The City Attorney said the City is responsible, even with the no trespassing signs, that when dealing with public property and public activity you have liability and this is consistent with the general idea that you have liability with or without signs. Mr. Adams said he also had the liability concern, said he sees that it is the same as for any other park regardless of signs or no signs. He asked what the purpose of Stonecrop was right now. The City Manager responded that maybe Parks and Recreation Committee defining that purpose is appropriate, there are funds available and they can make recommendations to Council, and this is an opportunity to get the public involved and bring forward to Council. Mr. Adams said he was in favor of opening it up and agreed with sending it back to Parks and Recreation and make suggestions for improvements. Mayor Gillmor said it would be irresponsible to take down the signs without a plan, Parks and Recreation can look at access points and issues there, citing the wisdom of what Mr. Sabo[ said about having a passive park with trails and only opening during daylight hours which would alleviate problems, and having Police come and check out at night. The City Manager said he was asking for direction, to take signs down now and take to Parks and Recreation or have them come up with a plan and then take the signs down. Mr. Hill said the signs should come down, and shouldn't be there in the first place. MOTION by Mr. Hill and SECOND by Ms. Coy to remove the signs now and send back to Parks and Recreation the potential development of the Stonecrop Park and Council consensus is that in a passive trail friendly manner. Ms. Coy seconded the motion with a request to ask Parks and Rec to expedite Mayor Gillmor asked as part of the motion to add a limited amount of parking, because it does not appear that there is a great deal of land there where you could park without intruding into the wildness of the area, and it looks like there is some area where you could put some on -street parking. Mr. Hill said that will be an issue we will have to deal with going forward, citing another passive park on the south side of 512 on the Sebastian River where he walks. 12 Regular City Council Meeting/BOA November 18, 2015 Page Thirteen John Tenerowicz said Parks and Recreation will meet on Monday, November 23 in a workshop on the master plan and they will address this. Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0 15.186 C. Authorize the Re -appropriation of $726.000 to Reconstruct Five City Streets (Transmittal. Assessment. PowerPoint) The City Manager said two things happened recently, the recent heavy rains and concerns expressed and a common theme about roads and infrastructure at the candidate forum, so he got with the City Engineer to do an assessment of roads. Frank Watanabe, City Engineer, gave a Power Point presentation on a street inventory and survey (attached to minutes), which included a color coded map of the City streets in categories. Mr. Hill said here we are a month into the budget process and we talking about reallocation of $750,000 and asked why we didn't discuss this during budgeting. He said he hoped it is not due to the base and if it is failing roads that we missed he understands because we are changing a substantial amount of budget. The City Engineer said he should have looked at this sooner, but when they looked at these roads they did not jump out, noting the drainage ties into our roads and if we don't get the water off the roads they will start to fail. He noted grass on the edge of roads is higher than the swales which retains water and roads fail, and staff may approach Council with an idea to make water move faster, but these roads did not appear to be a problem last year. Mr. Hill said we are going to start seeing roads fail because we resurfaced most of these roads in early 2000s, and we will need a more comprehensive approach. The City Engineer said it ties in with ditch cleaning, citing about seven years ago when they did ditch cleaning they also bladed off the grass and that has not been done in six years. The City Manager said we were being fairly prudent in allocating money for paving, Mr. Watanabe went to extraordinary lengths during the inspection process, the rainy season came in late August and September, the deterioration of Main Street took them by surprise and they were faced with a situation that we could lose that road. He said perhaps they could have done better in looking forward, but this is the best they can do right now, and have identified with the CFO, Mr. Killgore, where we can reallocate funds and said if we don't do this now we will be that much further behind, and recommended approval. Ms. Coy said for years our Budget Committee kept telling us our infrastructure was failing, we have the opportunity now and we are obligated to fix it, but agreed we don't want this to become common practice. Mayor Gillmor said in 2008 when he came on Council, the City was only budgeting $50K to $75K for road reconstruction, saw that Barber Street was failing and we were able to tap into federal funding but only took care of part of it. He said we are going to have to re-evaluate how much we need to put aside every year to maintain our roads, and $75K was not enough. 13 Regular City Council Meeting/BOA November 18, 2015 Page Fourteen Mr. Adams said this item took him aback, was concerned we were taking funds from Barber Bridge, and asked when we will do that. Mr. Watanabe responded we can go after federal dollars on the bridge project, because Barber is regional traffic and we can shift that money to our local roads. He said we need to start lobbying for those federal funds today and maybe in five years, take it MPO and get it rated high enough to get those funds. Mr. Adams asked if it will still be there in five years. Mr. Watanabe said it will be there in five years but not much beyond that, said we have an annual FDOT inspection, but did not like to wait until the very end but to do it as early as we can. Mr. Adams asked if paving assessments are done yearly. Mr. Watanabe said typically they are done in two year cycles, said he has been doing them on a one year basis but not as detailed, but due to the situation with Main Street he then did a full assessment. Mr. Adams suggested we do them on a more regular basis so we are not scrambling. Mr. Watanabe said he hoped to get them to Council earlier next year, so it doesn't happen after budget time. Mr. McPartlan said staff has been pro -active with the roads, the City hotline calls are helping, and if residents see that water on the road is not moving they can call so we can go out and blade off that grass. Ms. Coy said 501 Palm Avenue. MOTION by Mr. Hill and SECOND by Ms. Coy to approve the reallocation $726,000 for the reconstruction of five street pavement projects. Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0 Mayor Gillmor called recess at 8:20 pm and reconvened the meeting at 8:31 pm. All present. 15.187 D. Waste Management Franchise Agreement — Requested by Mayor Gillmor (Transmittal, Agreement, Ranking, Franchise) Mayor Gillmor said he had placed this item on the agenda for discussion, said he thought most of us had an opportunity to meet with Waste Management before this meeting, and said his concern was the apparent breach of contract by WM with the deletion of the natural gas refueling station. Mr. Hill said he has spoken with them and with the City Manager and was comfortable with the direction we are taking to resolve issues, his issue was that we were caught off guard in knowing there was something already constructed in Vero. He said it would be important to have our staff sit down with them to discuss some of the things that can take place like involving themselves with our working waterfront, the Chamber front porch, recycling and several other options to stay the good partner they have been with City for the last 12 years, and everyone is moving in that direction. George Geletko, Waste Management, and Dina Ryder Hicks, Public Affairs Manager, Waste Management introduced themselves. Ms. Ryder -Hicks thanked Council for the opportunity to address this issue publicly and offered an apology. She said there were a myriad of reasons to locate their facility in unincorporated Indian River County on a property that is across the street from their existing facility, it had the acreage they needed, they needed to act quickly and there was a natural gas line running behind that facility as well. She said there were real estate teams working between April and October V, they looked at 14 Regular City Council Meeting/BOA November 18, 2015 Page Fifteen properties in Sebastian that had existing facilities on them but they were too small and did not have infrastructure in place for gas lines. She said that though they initially looked at bringing a facility in 2017, things accelerated quickly to allow them to bring natural compressed gas trucks to the County and City as of this October 15` and those trucks are running in Sebastian currently. She said they were of the impression that Mr. Griffin was in the loop, because of all the communications going on and clearly that was not the case and that is the reason for the apology. She said they did not sit down with Mr. Griffin and explain the situation, but they recognize their responsibility to the City of Sebastian under the franchise agreement and would like to move forward with something that is in the best interest of the City and its residents, because if there is anyone that is a true partner with Waste Management it is the City of Sebastian. George Geletko, as we looked at the airport facility we saw there was no gas coming in there, and it would have cost $4M to get it in there and eighteen months to do, and need a fleet of 100 trucks for City Gas to get a return on their investment. He said the Kennedy property had the infrastructure they needed to get started up in 2015. Mayor Gillmor said the question he had was when we had our conversation this week there was talk of a potential temporary refill station that you have that is surplus and asked is that still on the table. Ms. Ryder -Hicks introduced have chief engineer (name inaudible) here tonight to address, noting they had left that meeting and brought the parameters of what the City was looking for and that particular unit would really not be the piece that would meet the needs of the City but is designed for a very, very large fleet of heavy duty industrial trucks but there are smaller units available. Luke ??, said there is a mobile unit that can fuel 40 trucks overnight, which is slow fill, and you can do fast fuel or low fuel but in order to fuel 40 units it will be slow fill. He said in the City's case, you are going to have only a couple of units in 2017. Mayor Gillmor responded that this has been on our agenda for a long time, the idea of moving from gas to CNG vehicles, for maintenance, cleanliness and cost, and that is why we crafted our proposal with the idea to put a CNG station here, and was part of the RFP and the contract that Waste Management signed. Mr. ?? said they could make their facility accessible for the City's use, it is probably seven or eight miles from Sebastian, but in the City's case they really need a facility that is closer to their needs, there are systems that can fuel five trucks or ten trucks, and he can look into it and give them a proposal. Mr. Geletko said what we are forgetting about is infrastructure, which they have to have in place and City Gas is the one that controls that infrastructure, and without them being a partner and making this cost effective nothing would happen. He said the type of equipment that Luke is talking about is different types of equipment and anytime you are dealing with compressors, they have to operate so many hours or they will freeze up and be useless, and if you don't have the number of vehicles to use the facility every day then it doesn't make sense to make that happen right away. He said we need to sit down with City gas to make sure they have gas lines available to us. Mayor Gillmor said the line is right in front of where our City maintenance trucks are. Mr. Geletko asked if it was low or high pressure. 15 Regular City Council Meeting/BOA November 18, 2015 Page Sixteen Mr. Hill said the key is to have the City Manager and the City Engineer sit down and talk to Waste Management and CNG, because we don't have the technical expertise but we do know how to get answers. He said he preferred we don't get too fixed on the station when there could be opportunities elsewhere to benefit the community, and with WM offering and zero natural gas vehicles right now, and a potential fleet way down the road, it is important for us to understand what type of lines are running in our City and what type of facility it will take to slowly ramp up a fleet, but let's not miss an opportunity to benefit the community in other ways, such as their assistance with the Working Waterfront, the Front Porch project or more assistance with festivals with recycling, or commercial recycling along the riverfront. Ms. Coy said she agreed 100%. Mayor Gillmor said he looked at the contract and RFP and believes it is pretty clear it is a breach of contract and asked the City Attorney if he is completely out of the water on this. The City Attorney said he thinks he is one step ahead of himself, that it is a potential default and you have to work through the default process before you get to a breach of contract situation. He said they have an opportunity to cure and that would be whatever we negotiate for a cure, but he agreed that the language is clear, there are five conditions to their requirements and they have been met, and thought the contractor understands that there is an issue here that they have overlooked, at least to the point that if they were going with the other facility on 77`h Avenue, they may have been under the impression that if they built something near the City, the City could take advantage of it, and that would satisfy our needs. He said he thought they agree that we should have been informed all along as plans were changing and they were making decisions with regard to where it was going to be, we should have been part of that discussion, after we had supported them before the County, since that was a condition if they got the County contract. He said we talked to them and dealt with them on a number of issues that need further discussion and that will determine, if Council agrees, whether or not we amend this contract provision and put in some other provisions satisfactory to the City. He said this is a potential default but not a default yet, because we are talking to them. Mayor Gillmor said a small station that would allow us to fuel a future fleet would make us whole and everything else he sees as trinkets which do not satisfy a cure for this situation. Ms. Coy said she does not consider this a breach, that there is room to negotiate some changes to the contract, and a gas fleet for us is years away and we might have one or two vehicles in the near future. She said we could tie this up with litigation if we want to get nasty with someone who has been a good partner, but why not negotiate. She said public works is moving to the airport someday, she wants something substantial for the long term, did not see a gas facility as something we need right now and would prefer to move on because we have nothing to fuel, so why not get something we can use and would like to see $25K for the Pelican Porch and for City Hall and all of our City buildings to be serviced for recycling to include PW and our parks during festivals, and maybe good commercial recycling. Mr. Adams said Waste Management is a good partner with the City and did not believe that was how you treat good partners, you have to have communication and if the facility was to be somewhere else and they knew, they should have kept us in the loop. He said we are looking at a CNG station here in Sebastian, and it doesn't matter that we don't have anything here that can use the station, it was promised but not being delivered, and they 16 Regular City Council Meeting/BOA November 18, 2015 Page Seventeen should live up to their promise. He said going forward all we can do is see how they can make it right with something that is of benefit to the City and he would expect better communication so situations like this don't arise again to remain good partners who talk to each other. Mr. McPartlan said the CNG was the deal breaker, there is always wiggle room, and the main thing is we were slighted but asked, do we want to let that fester or try and work something out. He said Waste Management has been good for the City and he never had a problem with them, you can call Bob De la Cruz and he is responsive. He said when you look at some of the proposals they brought up on Monday which, when he met with them, he liked and we should leave it with staff, like maybe a $700K check for roads we could use or free commercial recycling along the riverfront for a year and in a year's time you calculate how much was collected and then put pressure on the businesses to participate. He said he would have loved it if they told us it would be $4M for an airport CNG station, which would not be cost feasible. He said he thought we can make things better and can rectify the situation, and leave it to staff to expand on it and redo the contract and in a year and a half if doesn't work out, we can get out of the contract. Mayor Gillmor said to WM reps they can work with staff and bring it back and we'll do the dance again. He said he had no problem with the other benefits for the City, just had a problem with the contract. Mr. Geletko said they heard him loud and clear, want to be partners for many years, and will work closely with staff. 15.188 E. First Reading of Ordinance No. 0-15-09 — Allow Upright Markers in Unit 3 — Schedule Public Hearing for 12/16/15 (Transmittal, 0-15-09) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING SECTION 34-18 (A) (3) b. OF CHAPTER 34 OF THE CODE OF ORDINANCES PERTAINING TO THE CITY CEMETERY; PROVIDING FOR ALLOWANCE OF UPRIGHT MARKERS IN UNIT THREE OF THE CEMETERY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Ordinance No. 0-15-09 by title. MOTION by Mr. Hill and SECOND by Mayor Gillmor to pass 0-15-09 (public hearing 17116/15). Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0 15. CITY ATTORNEY MATTERS The City Attorney congratulated all the candidates who are on Council one more time, and indicated that the election was well run by the Supervisor of Elections and said the County is very well served by her. 16. CITY MANAGER MATTERS The City Manager thanked everyone for their efforts on the Clambake. 17. CITY CLERK MATTERS - None 17 Regular City Council Meeting/BOA November 18, 2015 Page Eighteen 18. CITY COUNCIL MATTERS A. Council Member Hill Mr. Hill said the Clambake is a wonderful operation, and the season the start of amazing things that are coming up like Light Up Night, the Parade and urged everyone to enjoy Sebastian and reflect on how good we have it. B. Council Member McPartlan Mr. McPartlan said the sound was the best he'd ever heard at the Veterans Day event, reported on an effort to obtain a grant to have Pelican Island Elementary become a "Community School" to fund programs for students and families including medical and mental health issues, noting Chief Morris is involved in it. Ms. Coy asked if it would be a violation for her to be involved if Mr. McPartlan was involved. The City Attorney said only if there was a board. She said she would help out in any way she can. Mr. McPartlan said they are looking for a non-profit to take charge and Children's Home Society had offered. C. Mayor Gillmor Mayor Gillmor wished everyone a happy Thanksgiving. D. Vice Mayor Adams Mr. Adams said the Clambake was well run and well attended, and wished everyone a happy Thanksgiving. E. Council Member Ccv Ms. Coy commended all involved in the Clambake, and said she had talked to the City Attorney who advised that it would be appropriate to call certain candidates who did not remove their signs to do so, and said we are happy up here to continue what we are doing. 19. Being no further business, Mayor Gillmor adjourned the Regular Meeting at 9:12 p.m. Approved at the December 16, 2015 Regular City Council Meeting. Rldl`&;5H. Gillmor, Mefor ATTES'C Sally A. Maio, MMC, Cit Jerk M "Official" CERTIFICATE OF CANVASSING BOARD OFFICIAL RETURNS CITY OF SEBASTIAN INDIAN RIVER COUNTY, FLORIDA We, the undersigned, Sally Maio , City Clerk, Robert Ginsburg City Attorney and Jeanette Williams , Deputy City Clerk, constituting the City of Sebastian Canvassing Board in and for said County, do hereby certify that we met on the Fiffirday of November, 2015 A.D., and proceeded publicly to canvass the votes given for the offices and persons herein specified at the Municipal General Election held on the Third day of November, 2015 A.D., as shown by the returns on file in the office of the Supervisor of Elections. We do hereby certify from said returns as follows: For (Two Year Term) City Council Member Term, the whole number of votes cast was S5�29 , of which number (VOTE FOR NO MORE THAN THREE) ANDREA B. COY RECEIVED /'176- VOTES DAMIEN GILLIAMS RECEIVED 270 VOTES RICHARD H. GILLMOR RECEIVED 1"5'9V VOTES BOB MCPARTLAN RECEIVED /., O VOTES We certify that pursuant to Section 102.112, Florida Statues, the canvassing board has compared the number of persons who voted with the number of ballots counted and that the certification includes all valid votes cast in the election. November 3, 2015 r" Saliy Maio ebastian City Clerk Canvassing Board Chairman Robert Ginsburg, Sebastian City Attorney Canvassing Board Member Jeanette Williams, Sebastian Deputy City Clerk Canvassing Board Member "Official" SEBASTIAN CITY COUNCIL MEMBERS LIAISONS TO COUNTY AND REGIONAL BOARDS 2015-2016 AFFORDABLE HOUSING ADVISORY COMMITTEE (Indian River County) Current Member: Council Member Bob McPartlan Location: IRC County Admin Building - Room B1-501 Time: 9:30 am Frequency: Twice per year as scheduled — 3rd Wednesday Secretary: Tina Cournoyer 226-1440 BEACH AND SHORE PRESERVATION COMMITTEE (Indian River County) Current Member: Mayor Richard Gillmor Alternate: Council Member Jim Hill Location: IRC Admin Building B - Vero Beach - Room B1-501 Time: 3`d Monday of Each Month — 3 pm Secretary: Lisa Hill - 226-1919 EXECUTIVE ROUNDTABLE OF INDIAN RIVER COUNTY Current Member: City Manager Joe Griffin Location: 1836 14th Ave, Vero Beach, FL 32960 Time: last Thursday of each month — 9 am Executive Director: Aimee McPartlan ECONOMIC DEVELOPMENT COUNCIL (Indian River County) Current Member: Council Member Jim Hill Alternate: Council Member Andrea Coy Location: IRC Administration Building B - Vero Beach — Rm B1-501 Time: 3`d Tuesday of Each Month — 3:30 pm Secretary: Tina Cournoyer - 226-1440 INDIAN RIVER COUNTY LAGOON COALITION Current Member: (Chair) Mayor Richard Gillmor Location: Sebastian Council Chambers Time: Secretary: Quarterly City Clerk Sally Maio of Sebastian METROPOLITAN PLANNING ORGANIZATION (2 MEMBERS Current Members: Council Member Bob McPartlan & Council Member A Alternates: Mayor Richard Gillmor & Council Member Jim Hill Location: IRC Administration Building B - Vero Beach - Rm B1-501 Time: 2nd Wednesday of each month - 10:00 am MPO Citizen Adv. Comm. Bruce Hoffman (1), Deryl Seemayer (2) Dick Krull (alt) (1). Judy Bewersdorf (alt) (2) 1"Tuesday of month - 2 pm MPO Tech. Adv. Comm. Joseph Griffin, City Manager- Planning Position; Frank Watanabe, Community Development Director - Engineering Position; Michelle Stromberg-Airport Position 4th Friday of month - 10:00 am MPO Bikepath Comm. Secretary/agenda packet: Chris McCarthy Quarterly — 2:00 pm Sharon Schalm - 226-1672 River County) Member (always Mayor): Mayor Richard Gillmor Recording Secretary: Misty Pursel 226-1442 Agenda: Maria Bowdren 226-1242 Location: IRC Administration Building B Time: Meets Annually — 2nd Week in July CITIZENS OVERSIGHT COMMITTEE (COC) (Indian River County) Member: Mary Wolff Recording Secretary: Lisa Hill 226-1919 Agenda: Maria Bowdren 226-1242 Location: IRC Administration Building B — Room B1-501 Time: Meets annually in April PLANNING TECHNIC, Staff Working Group Current Member: Location: Time: Recording Secretary: Agenda: Dorri Bosworth, Planner County Administration Building 1s` week of February and 3`d week of March Lisa Hill 226-1919 Maria Bowdren 226-1242 School Planning Technical Advisory Committee Current Members: Dorri Bosworth, Chris McCarthy Location: County Administration Building Time: as needed Recording Secretary: Lisa Hill 226-1919 Agenda: Maria Bowdren 226-1242 SEBASTIAN RIVER AREA CHAMBER OF COMMERCE (local) Current Member: Council Member Andrea Coy Alternate: Council Member Jim Hill Location: Chamber of Commerce Office - 700 Main St. Sebastian Time: 2nd Wednesday of Month - 8:00 am TOURIST DEVELOPMENT COUNCIL: (Indian River County) Current Member: Council Member Jim Hill Alternate: Vice Mayor Jerome Adams Location: IRC Administration Building B - Commission Chambers Time: Meets quarterly — 3`d Wednesday — 2:00 pm Secretary: Lisa Hill - 226-1919 (Regional) Current Member: Vice Mayor Jerome Adams Alternate Member: Council Member Bob McPartlan Location: St. Lucie Administration Bldg. 2300 Virginia Avenue, Room 3 Ft. Pierce, FL 34982 Time: 1s` Wednesday of Month - 10:00 a.m. Chairman: Ft. Pierce Official Secretary: Linda Cox, City Clerk of Ft. Pierce TREASURE COAST REGIONAL LEAGUE OF CITIES: (Municipalities from Four Counties— Sponsored by FLC) (was formerly Council of Public Officials) Current Member: Mayor Richard Gillmor Alternate Member: Council Member Bob McPartlan Location: (changes location — local restaurants) Time: Meets every other month — usually 3`d Wednesday Executive Director: Pat Christensen TREASURE COAST REGIONAL PLANNING COUNCIL: (Regional) Current Member: Representative from City of Vero Beach Alternate: Vice Mayor Jerome Adams - Sebastian Location: 421 SW Camden Avenue, Stuart, FL 34994 Time: 3rd Friday of Month - 9:30 A.M. (call ahead for any changes) Contact: Liz Gulick Phone: 772-221-4060 Suncom:269-4060 Fax: 772-221-4067 E -Mail: admin@tcrpc.org MS -IRC and REG BOARDS Updated November 23, 2015 2015 Pavement Assessment Overlay -Base Repair -Reconstruct By Frank Watanabe, PE City Engineer November 18, City Council Meeting Pavement Assessment • Inventory of existing pavement surfaces • Drive the street for visual inspection • Rating Survey into four categories • Engineering cost of the high ranked Streets � MIT SEMAST" HOME OF PELICAN ISLAND 12/17/2015 1 Pavement Repairs 12/17/2015 2 • Minor pot hole b repairs • Slurry Seal • Micro Seal • Asphalt Overlay \� • Base repair and Overlay • Reconstruction • Full Depth Reconstruction SEBASTU�]V �•�� HOME Of PELICAN ISIAHD 12/17/2015 2 2015 Pavement Map b • Bad - Purple Poor - Orange • Fair - Yellow • Good — Green \� 12/17/2015 2 Summary of Pavement Pavement Con ditio n Bad 5.57 3.5% © Poor 5.32 3.4% © Fair 13.5 8.6% Good 132.6 84.5% ana HOME OF PELICAN ISIANO 12/17/2015 3 2015 Pavement Repair Streets Limits Tvve cost • Benedictine Barber to Coverbrook Reconst. $77,000 • Concha Dr. Eastlake to Pleasant View Reconst. $165.000 • Bevan Dr. Granduer to Genesse Partial Reconst. $72,000 • Melrose CR512 to Autumn Partial Reconst. $218,000 • Schumann US 1 to Bailey Dr. Reconst. $128,000 Total Cost $660,000 In 11 SES.AST HOME OF PELICAN ISIAND 12/17/2015 3 Questions ma HOME OF PELICAN ISLAND 12/17/2015