HomeMy WebLinkAbout01-11-2016 BAC AgendaSEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE
AGENDA
6:00 P.M. MONDAY — JANUARY 11, 2016
CITY HALL
1225 MAIN STREET
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Welcome and Introduction of Members
5. Selection of Chairperson
6. Selection of Vice -Chairperson
7. Approval of Minutes:
a. Meeting of August 17, 2015
8. Review Fourth Quarterly Report — FY 2015
9. General Discussion by Members - Thoughts and Ideas for Upcoming Budget Year
10. Review Draft Budget Calendar and Discuss Next Meeting Date (Monday, February 29, 2016)
11. Adjourn
Agenda Attachments:
Memo from Ed Herlihy
Minutes for Meeting of August 17, 2015
Fourth Quarterly Report — FY 2015
Budget Calendar
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT
LEAST 48 HOURS 1N ADVANCE OF THIS MEETING.
Memorandum
To: Sebastian Budget Review Committee
Copy: Ken Killgore
From: Edward H. Herlihy
Date: 12/11/2015
Re: Upcoming budget season
Let's all welcome Harry Hall to our group. Mr. Hall has many years financial
experience with government agencies. He will be a valuable asset to our
deliberations.
Speaking of deliberations, you may have heard that the City Council, on
recommendation of City staff, reallocated over $700,000 for emergency road
reconstruction. This will probably be a "hot" topic for our Committee in the coming
year.
The Council will also consider the results of an early retirement plan proposed by
the City Manager. The results of that will be heard at the December 16 Council
meeting. Should the plan be adopted, it will have some effect on the upcoming City
budget plans.
Other items that may be part of Committee review and discussion could include:
1. Canal repair financing
2. Golf Course improvements
3. Labor contract costs
4. Police Department manning
Ken Killgore is putting together the final yearend financial documents for our
review.
Ken will advise all of the next meeting in early January for Committee formation
and final budget review.
Happy Holidays to everyone.
1
CITIZENS BUDGET REVIEW ADVISORY BOARD
MINUTES
6:00 P.M. MONDAY —AUGUST 17, 2015
CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN, FL
1. Chairman Herlihy called the Citizens Budget Review Advisory Board meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
Present:
Ed Herlihy—Chairman
Bruce Hoffman
Terry Taylor
Sergio Mota
Not Present:
Michael Frank (Excused)
Tim Slaven (Excused)
Dionna Farmer —Vice Chairman
4. AGENDA MODIFICATIONS —None
S. APPROVAL OF MINUTES —JULY 6, 2015
MOTION by Mr. Hoffman and SECOND by Mr. Taylor to approve the July 6, 2015 minutes passed with
a voice vote of 4-0.
6. PUBLIC HEARINGS— NONE
7. UNFINISHED BUSINESS
A. GENERAL UPDATE AND DISCUSSION OF FY 2015-16 BUDGET AND CAPITAL PROGRAM
The Administrative Services Director said it was worthy to comment that the County asked City
Council to adopt a resolution in support of extending the discretionary sales tax (DST). He said
he believed Council was satisfied with the millage recommendation and budget in total.
Chairman Herlihy added that All Aboard Florida was the biggest topic of discussion noting
Sebastian was the only applicant for a FDOT quiet zone grant.
8. NEW BUSINESS
A. REVIEW THIRD QUARTER REPORT— FY 2015
1. PRESENTATION BY KEN KILLGORE, ADMINISTRATIVE SERVICES DIRECTOR
The Administrative Services Director presented the report with larger graphics, pointing
out City Council did approve the transfer of discretionary sales tax (DST) funds to
stormwater to pay for the ditch cleaning; and, monies for the golf course irrigation
project were encumbered to begin the bidding process.
He said the executive summary show the general revenue funds are at 74.4% which is
acceptable for this time of year; the Golf Course and Airport revenues show an
accumulation and might show a surplus at the close of the fiscal year.
Citizens Budget Review Advisory Board Meeting 2 August 17, 2015
There was no change on the investment accounts; the equipment repair and
replacement has a $360,000 balance; and the balance of the report displayed the
department's accomplishments.
2. DISCUSSION/QUESTIONS BY BOARD TO FOLLOW
Mr. Hoffman asked if he thought the DST and local option gas tax will exceed budget
this year. The Administrative Services Director said he was confident they would come
in over budget.
Mr. Hoffman asked why the Golf Course operating expenses have reduced themselves
from the trend. The Administrative Services Director explained in 2014 the City sold the
golf carts for $137,000 which is still in the revenue number, along with the acquisition of
the new carts so that could account for the increase.
Mr. Hoffman noted the decrease this quarter for Golf Course maintenance which might
be attributed to the planned irrigation replacement and said he wanted to go on record
that he finds a 4% increase in playing time extremely optimistic as the City changes out
the system. He is not opposed to changing out the system, but does not see it paying
for itself.
Chairman Herlihy said he hoped it wouldn't do it during the high season and there will
be an increase in tourists. The Administrative Services Director added that by doing the
financing in-house, slack could be given for non-payment penalties and the rent could
be adjusted, but he hoped they wouldn't have to go there.
Mr. Taylor complimented the Chairman on his presentation to City Council based on the
Board's collaborative effort.
Mr. Mota said he too, hoped the irrigation replacement wouldn't happen during peak
golf season.
Chairman Herlihy complimented the departments for coming in at 71% for the quarter
and made a MOTION with a SECOND by Mr. Taylor to recommend to City Council the
approval of the P quarter report passed with a voice vote of 4-0.
9. PUBLIC INPUT -None
10. STAFF MATTERS - None
11. BOARD MATTERS
A. COMMENTS/DISCUSSION BY INDIVIDUAL BOARD MEMBERS
Chairman Herlihy explained there were two public hearings coming up in September where
Council could choose to lower the millage rate. The Administrative Services Director said he
would make a small presentation to Council and Chairman Herlihy said he would display one
slide restating the Board's recommendation.
Citizens Budget Review Advisory Board Meeting
August 17, 2015
Mr. Hoffman pointed out that if the discretionary sales tax doesn't renew, there will need to be
a re -work of the budget process. As a member of the Metropolitan Planning Organization
Citizens Advisory Committee, Mr. Hoffman noted the County is planning a major expansion of
Route 66 to Barber Street. Chairman Herlihy noted the difference needed if the DST funds are
lost could be made up through property taxes and impact fees as opposed to being spread out a
little through visitors and tourists.
B. DISCUSSION OF TOPICS FOR NEXT MEETING
Chairman Herlihy said the next meeting would be after the end of the 4t" quarter which may fall
during the first week of December.
12. Being no further business, Chairman Herlihy adjourned the Citizens Budget Review Advisory
meeting at 6:30 p.m.
By:
Chairman Ed Herlihy
Date
Cnra
SEBASTIAN
HOME OFPEUCMISLAMD CITY COUNCIL AGENDA TRANSMITTAL FORM
COUNCIL MEETING DATE: January 13, 2016
AGENDA ITEM TITLE: Resolution Accepting Quarterly Financial Report and Adopting
Necessary Amendments to the FY 2014-2015 Annual Budget.
RECOMMENDATION: Move to approve Resolution R-15-42.
BACKGROUND:
Pursuant to City financial policies, budget reviews and any necessary adjustments are presented
to the City Council quarterly. A capital project status report, investment report, report on General
Fund Reserves and accomplishments are also included.
Several adjustments were already approved by the City Council during the quarter. Formal
approval by the City Council is requested to also use the Equipment and Facilities Renewal and
Replacement Reserve for some other qualified items expenditures that were made during the
quarter. These are required to be submitted to the City Council with the next Quarterly Financial
Report by the Resolution that established this Reserve.
In accordance with the authority given by the Annual Budget Resolution, the City Manager has
approved other budget transfers between accounts within Departments and made adjustments
necessary to "implement programs, projects and expenditures authorized by the City Council".
Thus, the City Manager's adjustments included budget changes to reallocate funds to and from
expenditure accounts and capital projects as necessary during the quarter.
All the above adjustments are summarized in Exhibit "A" that is an attachment to the Resolution.
IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS:
Total Cost: Asper Exhibit "A" of Resolution
Amount Budgeted in Current FY: N/A
Amount of Appropriation Required: As per Exhibit "A" of Resolution
Fund to Be Utilized for Appropriation: N/A
Administrative Services Department Review: l
ATTACHMENTS: Resolution No. R-15-42 and Exhibit "A"
Quarterly Financial Report for the Quarter Ended September 30, 2015
City Manager Authorization:
Date:
RESOLUTION NO. R-1542
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND
ENDING SEPTEMBER 30, 2015 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sebastian adopted Resolution No. R-14-23 on September 24, 2014
approving the City's 2014-15 budget, also referred to as the Annual Budget Resolution; and
WHEREAS, the City of Sebastian adopted Resolution No. R-15-05 on March 11, 2015 amending
the City's 2014-2015 budget; and
WHEREAS, the City of Sebastian adopted Resolution No. R-15-15 on June 24, 2015 amending the
City's 2014-15 budget; and
WHEREAS, the City of Sebastian adopted Resolution No. R-15-22 on August 26, 2015 amending
the City's 2014-15 budget; and
WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on
September 30, 2015 indicated that additional adjustments need approval by the City Council; and
WHEREAS, the City Council and City Manager have previously approved any other necessary
adjustments in accordance with the Annual Budget Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN,
INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning
October 1, 2014 and ending September 30, 2015 be amended as necessary, a summary of such amendments
being attached hereto and more particularly identified as Exhibit "A", the revised appropriations, if any, are set
out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River
County, Florida.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember
The motion was seconded by Councilmember
was as follows:
Mayor Richard Gillmor
Vice -Mayor Jerome Adams
Councilmember Andrea Coy
Councilmember Jim Hill
Councilmember Bob McPartlan
and, upon being put to a vote, the vote
The Mayor thereupon declared this Resolution duly passed and adopted this 13`h day of January 2016.
ATTEST:
Sally A. Maio, MMC
City Clerk
CITY OF SEBASTIAN, FLORIDA
0
Mayor Richard Gillmor
Approved as to form and content for
reliance by the City of Sebastian only:
Robert A. Ginsburg,
City Attorney
EXHIBIT "A" of RESOLUTION R-15-42
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED JUNE 309 2015
Center air conditioner units.
Amounts
Changes Authorized by City Manager:
Adjustment between Airport Fund accounts to cover budget overages.
$
5,058
Adjustment between Police Department accounts to cover budget overages.
$
3,770
Adjustment for finished projects on Tennis Wall, Veteran's Memorial and Gateway Enhancements.
$
16,916
Adjustment between City Manager accounts to cover contribution to the Executive Roundtable.
$
500
Adjustment between Public Works accounts to cover repairs to City signs.
$
1,000
Adjustment between Public Works accounts to replace some chain saws.
$
1,500
Adjustment between Public Works accounts to add a tool box to the Building Maintenance Truck.
$
1,650
Transfer from Police Department accounts to the Police Officer Tuition Reimbursement account to
$
20,000
cover the large increase in reimbursements.
Adjustment to use Golf Capital Funds for repairs to Starter Shack and Cart Barn..
$
22,150
Adjustment to record receipt of State's Police Pension Fund contribution.
$
145,700
Adjustment between Public Works accounts to cover expenses for pipe and paint materials.
$
3,800
Adjustments between Police Department accounts to cover budget overages.
$
8,753
Adjustments between Golf Course accounts for emergency repairs to irrigation intake suction line.
$
2,069
Adjustments for finished project to do City Hall Roof Repairs.
$
22,213
Adjustment for finished project to purchase the Vac Truck.
$
87
Adjustment for cancelled project to provide Disc Golf facilities.
$
18,000
Adjustment for finished projects on Skate Park Rebuild and Fleming Street Paving.
$
35,353
Chan es Approved by City Council:
Amounts,
Approved adjustment to outfit a Police communications console June 17, 2015.
$
29,983
Approved adjustment to provide for widening of Main Street June 24, 2015.
$
72,977
Approved adjustment to increase amount budgeted for the Golf Course Restrooms August 26, 2015.
$
4,215
Approved adjustment to accept grant and provide matching funds to purchase an excavator 9123115.
$
156,000
Approved adjustments for Law Enforcement Forfeiture Fund items approved during the fiscal year.
$
16,881
Additional Chanaes Submitted for City Council Approval:
Amounts
Adjustment from Equipment & Facilities Reserve to make repairs to Tennis Court fencing.
$
850
Adjustment from Equipment & Facilities Reserve for maintenance on the Police generator.
$
1,000
Adjustment from Equipment & Facilities Reserve for emergency replacement of Parks mower.
$
10,525
Adjustment from Equipment & Facilities Reserve for emergency repairs to City Hall and Community
$
13,281
Center air conditioner units.
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY
OVERVIEW
THE FOURTH QUARTER FOR GENERAL FUND APPEARS GOOD, WITH 99.0% OF BUDGETED REVENUES
RECEIVED AND DEPARTMENTS SPENDING 98.3% OF AMOUNTS ALLOCATED. TOTAL RESERVES WERE
REDUCED DUE TO USING $241,231 ON UNBUDGETED REPAIRMPLACEMENTS. ALTHOUGH GOLF COURSE
REVENUES WERE HIGHER THAN LAST YEAR, EXPENSES SLIGHTLY EXCEEDED REVENUES FOR THE YEAR.
REVENUES AT THE AIRPORT INCLUDED GRANT RECEIPTS WERE GREATER THAN TOTAL EXPENSES FOR THE
YEAR AND INCREASED THE AMOUNT OF AIRPORT RESERVES. BUILDING FUND REVENUES ARE HIGHER THAN
LAST YEAR, WHILE EXPENSES WERE UP DUE TO CAPITAL PURCHASES.
GENERALFUND
The graph below compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of this past year to the end of the
prior fiscal year. Calculated Reserves balances decreased, as a result of expenditures slightly exceeding revenues. The graph below and
right compares the 4h quarter of this year to the 4" quarter of the prior 2 years. Revenues and amounts Expended are higher than prior
years. Expenditures were higher this year due to using $241,231 of the Equipment & Facilities Reserve for unbudgeted repairs.
000,000
10,000,000
A00000
U00000
4,000,000
P,000,000
a
Revaues & Rgaves .
99012014 10,556191 10173,156 5733,332
WM I 11,19$671 I 11,225157 1 5,705,M
12,000.000
10. 0,000
6,000.000
6.aW,000
4.800,000
MOW
12=0001
47.004
282.915
The graph below and left shows collections through the 4" quarter of the three main sources of General Fund Revenue and of those three
as a total. Those three sources and property taxes are 69% of budgeted revenue. About $154,319 more was received from those three
sources for the 4th quarter of this year, as compared to the 4th quarter of last year. The graph below and right shows the percentage of
budgeted expenditures by department at the end of the quarter. In total, departments expended 98.3% of amounts budgeted.
4.500.000
4.000.000
3.500.000
3,000.000
2.500A1b
2 000100
I.SOO.OM
1.000.000
500.000
0
NQ62014 3rdQ62015 2015Budget 2015Prgedcn
Pagel of 3
1020%
100.0%
98.0%
96.0%
94.0%
92.0%
900%
88.0%
86.0%
84.0%
820%
6114
rxdi okie 0
� 011.0
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY (CONTINUED)
SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS
Special Revenue Funds provide most of the monies needed for capital projects. The graph below and left shows collections the current
year compared to last year and shows the current annual budget and collections for Local Option Gas Taxes (LOGT), Discretionary
Sales Tax (DST) and Stormwater Fees. The graph below and right shows totals budgeted for capital projects, as compared to amounts
spent through the 4" quarter of this year. It reflects large unexpended amounts for the Tulip Drive, CavCor Parking, Golf Course
Irrigation, plus the Airport's Main Street Access Road and Hanger projects.
DEBT SERVICE FUNDS AND LONG-TERM DEBT
6.000.000
5.000.000
4.000.000
3.000,600
2,000.000
1,000.000 A
C4SaKiad`3 ,
0 R rf' Cfl
The City's long-term debt includes the Discretionary Sales Tax Bank Note ($1,214,000 outstanding, maturing 4/01/17) and the
Stormwater Revenue Bank Note ($2,630,000 outstanding, maturing 5/01/22). The City refunded the previously issued bonds with Bank
Notes on December 18, 2013. The City also has a Bank Note for Street Repaving (S 1,689,000 outstanding, maturing 12/01/22) and a
Bank Loan for Golf Carts ($224,778 outstanding, maturing 10/31/17). The City is in compliance with repayment requirements on all
these obligations.
GOLF COURSE
The graph below and left compares Golf Course Revenues, Expenses and Reserves through the end of the 4' quarter this year to the end
of the prior fiscal year. The graph below and right compares Revenues and Expenses through the end of the 4th quarter this year to the
end of the 0 quarter the prior two years, plus the positive or negative impact to Reserves. Cart loan amounts have been excluded.
1,70D= —
15m,000
I.y10,000
1.100,000
MOW
7m0m
SCOW
—
Wowo
— — —
IM000 ,
Rtvate WNW
Rmes
9902014 1)45,921 1,542,745
(231.3091
9902015 1,299,009 1,326,616
(29946)
Page 2 of 3
AIRPORT
The graph below and left compares Airport Revenues, Expenses and Reserves through the end of the 4'h quarter this year to the end of
the prior fiscal year. The graph below and right compares Revenues and Expenses through the 4'h quarter this year to the 4t6 quarter of
the prior two years, plus the positive or negative imvact to Reserves.
1,400000
1,200000 ,
1,000.000
X0.000
C00,000
400,000
214000
0 �J
(2K�) 'E.: aid REsm
3014114 715,617 560.254 (41,513)
9'30315 1,247,130 1,195,083 4539
1404OW
1,2ROOD
1.000.000
-
---
100,000
1410.000
-- - —
400,000
,
200 000
0
(200,000)
--
-- — -
--- —
Revenes
E etded
�FRtsavas
19201
794,498
808004
(79,388)
.9301e014
115,611
59084
(10246)
ag30R018
1,241,136
1,195,083
5202
BUILDING
The graph below and left compares Building Department Revenues, Expenses and Reserves through the end of the 4" quarter this year to
the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through the 3rd quarter of the current year
to the 3" quarter of the prior two years, plus the positive or negative impact to Reserves.
Page 3 of 3
80(7000
700,000
804000
500,000
400,000
304000
201,000
101,000
0
�.9 Q�14( 7030 534111 111459
�81377m15 111,210 65186 x,001
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 9/30/2015
2011/2012
2012/2013
2013/2014
2014/2015
2014/2015
2014/2015
4TH QTR
4TH QTR
4TH QTR
4TH QTR
ANNUAL
PERCENT
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
GENERAL FUND
TAXES
-6,320,546.78
-6,608,301.56
-6,747,713.28
-7,178,016.00
-7,169,750.00
100%
LICENSES & PERMITS
-22,430.50
-45,499.50
-138,562.87
-147,218.23
-143,800.00
102%
INTERGVT'L REVENUE
-2,078,685.56
-2,215,443.45
-2,363,935.70
-2,515,809.77
-2,389,809.00
105%
CHARGES FOR SERVICE
-290,950.76
-370,905.70
-375,125.28
-320,953.80
-330,955.00
97%
FINES AND FORFEITS
-52,307.38
-60,189.17
-52,239.15
-60,685.29
-67,100.00
90%
MISC. REVENUE
-227,378.04
-352,499.75
-247,747.05
-257,681.61
-263,104.00
98%
TRANSFERS IN
-692,716.00
-565,399.00
-630,748.00
-718,306.00
-718,306.00
100%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-341,446.00
0%
GENERAL FUND REVENUE
-9,685,015.02
-10,218,238.13
-10,556,071.33
-11,198,670.70 -11,424,270.00
98%
CITY COUNCIL
49,224.38
49,608.05
49,939.28
50,522.35
53,222.00
95%
CITY MANAGER
223,778.95
228,375.27
264,715.45
257,181.01
258,726.00
99%
CITY CLERK
301,394.48
269,992.27
282,115.78
343,529.92
362,668.00
95%
LEGAL
94,718.34
95,774.86
102,958.45
103,869.65
102,202.00
102%
FINANCE/ACCOUNTING
478,043.38
485,361.87
555,310.57
558,458.95
553,751.00
101%
M.I.S. DIVISION
161,526.33
161,616.17
143,139.13
184,978.63
207,999.00
89%
POLICE DEPARTMENT
4,515,7S0.62
4,435,260.97
4,614,694.85
4,700,070.98
4,750,646.00
99%
PUBLIC WORKS
3,112,210.93
3,038,250.18
3,312,372.86
3,711,008.83
3,826,449.00
97%
GROWTH MANAGEMENT
237,574.77
235,652.38
248,945.54
213,731.43
234,133.00
91%
NON -DEPARTMENTAL
595,073.31
746,341.72
698,964.43
1,102,805.02
1,074,474.00
103%
GENERAL FUND EXPENDITURES
9,769,295.49
9,746,233.74
10,273,156.34
11,226,156.77
11,424,270.00
98%
LOCAL OPTION GAS TAX
TAXES
-550,702.22
-551,238.83
-555,934.25
-633,095.83
-553,152.00
114%
INTERGVT'L REVENUE
-9,353.00
-9,474.00
-9,758.00
-10,050.00
-10,050.00
100%
MISC. REVENUE
-2,301,061.35
-46.75
-2,918.31
-239.45
-106.00
226%
TRANSFERS IN
0.00
-14,500.00
0.00
-207,000.00
-207,000.00
100%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
0.00
0%
LOGT FUND REVENUE
-2,861,116.57
-575,259.58
-568,610.56
-850,385.28
-770,308.00
110%
OPERATING EXPENSES
224,404.81
219,338.94
205,872.69
220,332.92
320,103.00
69%
DEBT SERVICE
2,330,741.99
243,199.81
242,740.90
242,783.29
242,783.00
100%
GRANTS AND AIDS
50,000.00
0.00
0.00
0.00
0.00
0%
TRANSFERS OUT
124,257.59
266,095.50
228.80
136,742.10
157,000.00
87%
TO FUND BALANCE
0.00
0.00
0.00
0.00
50,422.00
0%
LOGT FUND EXPENDITURES
2,729,404.39
728,634.25
448,842.39
599,858.31
770,308.00
78%
DISCRETIONARY SALES TAX
TAXES
-2,464,240.07
-2,587,903.75
-2,738,405.05
-2,916,092.42
-2,766,832.00
105%
MISC. REVENUE
-27,165.54
-26,111.19
-22,836.70
-29,239.63
-26,095.00
112%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-1,274,995.00
0%
DST FUND REVENUE
-2,491,405.61
-2,614,014.94
-2,761,241.75
-2,945,332.05
-4,067,922.00
72%
TRANSFERS OUT
2,099,275.43
1,921,864.28
2,472,550.18
3,534,495.65
4,067,922.00
87%
TO FUND BALANCES
0.00
0.00
0.00
0.00
0.00
0%
DST FUND EXPENDITURES
2,099,275.43
1,921,864.28
2,472,550.18
3,534,495.65
4,067,922.00
87%
RIVERFRONT REDEVELOPMENT FUND
MISC. REVENUE
-13,440.27
-7,511.61
-27,182.22
-37,891.69
-36,718.00
103%
TRANSFERS IN
-255,068.85
-266,323.21
-272,060.44
-296,420.10
-287,844.00
103%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-317,847.00
0%
RRD REVENUE
-268,509.12
-273,834.82
-299,242.66
-334,311.79
-642,409.00
52%
OPERATING EXPENSES
108,065.02
104,472.40
146,992.57
134,396.84
131,229.00
102%
CAPITAL OUTLAY
0.00
6,562.18
0.00
26,095.86
26,266.00
99%
GRANTS AND AIDS
32,902.81
20,583.00
0.00
29,717.60
146,140.00
20%
TRANSFERS OUT
104,457.84
66,175.09
327,132.56
74,352.00
338,774.00
22%
RRD EXPENDITURES
245,425.67
197,792.67
474,125.13
264,562.30
642,409.00
41%
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 9/30/201S
LAW ENFORCE FORFEITURE FUND
2011/2012
2012/2013
2013/2014
2014/2015
2014/2015
2014/2015
FINES AND FORFEITS
4TH QTR
4TH QTR
4TH QTR
4TH QTR
ANNUAL
PERCENT
MISC. REVENUE
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
PARKING IN LIEU OF FUND
0.00
0.00
0.00
0.00
-16,881.00
0%
MISC. REVENUE
-13,833.40
-13,972.08
-18,219.12
-20,013.88
-13,905.00
144%
PARKING IN LIEU OF REVENUE
-13,833.40
-13,972.08
-18,219.12
-20,013.88
-13,905.00
144%
CAPITAL OUTLAY
0.00
0.00
29,321.50
2,800.00
0.00
0%
TO FUND BALANCES
0.00
0.00
0.00
0.00
13,905.00
0%
PARKING IN LIEU OF EXPENDITURES
0.00
0.00
29,321.50
2,800.00
13,905.00
20%
RECREATION IMPACT FEE FUND
12,238.98
1,719.00
23,286.31
17,268.73
18,031.00
96%
MISC. REVENUE
-62,888.89
-169,869.04
-170,154.19
-137,176.65
-250,273.00
55%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
51,786.00
0%
REC. IMPACT FEE REVENUE
-62,888.89
-169,869.04
-170,154.19
-137,176.65
-198,487.00
69%
OPERATING EXPENSES
0.00
2,430.00
0.00
8,200.00
8,200.00
100%
CAPITAL OUTLAY
0.00
5,522.91
0.00
0.00
0.00
0%
TRANSFERS OUT
217,854.15
306,210.69
123,409.79
101,759.35
115,014.00
88%
TO FUND BALANCE
0.00
0.00
0.00
0.00
75,273.00
0%
REC. IMPACT FEE EXPENDITURES
217,854.15
314,163.60
123,409.79
109,959.35
198,487.00
55%
STORMWATER UTILITY FUND
MISC. REVENUE
-813,004.25
-1,007,220.94
-986,955.63
-988,635.86
-1,002,705.00
99%
TRANSFERS IN
0.00
0.00
0.00
0.00
-100,000.00
0%
FROM FUND BALANCES
0.00
0.00
0.00
-223,971.00
0%
STORMWATER REVENUE
-813,004.25
-1,007,220.94
-986,955.63
-988,635.86
-1,326,676.00
75%
OPERATING EXPENSES
8,348.18
72,980.87
47,395.69
143,214.45
222,540.00
64%
TRANSFERS OUT
1,087,257.29
1,007,374.83
989,065.06
799,607.85
1,104,136.00
72%
STORMWATER EXPENDITURES
1,095,605.47
1,080,355.70
1,036,460.75
942,822.30
1,326,676.00
71%
LAW ENFORCE FORFEITURE FUND
FINES AND FORFEITS
-5,268.37
0.00
-1,900.00
-2,350.00
-11000.00
235%
MISC. REVENUE
-9,290.94
-492.82
-7,403.88
-246.39
-150.00
164%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-16,881.00
0%
FORFEITURES FUND REVENUE
-14,559.31
-492.82
-9,303.88
-2,596.39
-18,031.00
14%
OPERATING EXPENSES
12,238.98
1,219.00
12,286.31
14,268.73
13,881.00
103%
CAPITAL OUTLAY
0.00
0.00
11,000.00
0.00
0.00
0%
GRANTS AND AIDS
0.00
500.00
0.00
3,000.00
3,000.00
100%
TO FUND BALANCES
0.00
0.00
0.00
0.00
1,150.00
0%
FORFEITURES FUND EXPENDITURES
12,238.98
1,719.00
23,286.31
17,268.73
18,031.00
96%
DST DEBT SERVICE FUND
MISC. REVENUE
-4,994.51
-4,817.66
-40,444.03
-822.47
-2,086.00
39%
FROM FUND BALANCE
0.00
0.00
0.00
0.00
-1,334.00
100%
TRANSFERS IN
-1,016,206.15
-1,012,795.20
-935,293.04
-1,027,125.00
-1,025,887.00
100%
DST DEBT SERVICE REVENUE
-1,021,200.66
-1,017,612.86
-975,737.07
-1,027,947.47
-1,029,307.00
100%
OPERATING EXPENSES
300.00
675.00
0.00
0.00
0.00
0%
DEBT SERVICE
1,022,066.76
1,017,481.76
2,013,840.20
1,029,306.50
1,029,307.00
100%
DST DEBT SERVICE EXPENDITURES
1,022,366.76
1,018,156.76
2,013,840.20
1,029,306.50
1,029,307.00
100%
STORMWATER DEBT SERVICE FUND
MISC. REVENUE
-174.45
-617.68
-39,285.34
-558.09
-165.00
338%
TRANSFERS IN
-439,673.91
-439,829.63
-408,360.00
-401,736.98
-402,136.00
100%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-1,287.00
0%
STORMWATER DEBT REVENUE
-439,848.36
-440,447.31
-447,645.34
-402,295.07
-403,588.00
100%
DEBT SERVICE
440,289.50
439,089.50
463,413.09
403,588.60
403,588.00
100%
STORMWATER DEBT EXPENDITURES
440,289.50
439,089.50
463,413.09
403,588.60
403,588.00
100%
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 9/30/2014
BUILDING FUND
LICENSES & PERMITS
CHARGES FOR SERVICE
FINES AND FORFEITS
MISC. REVENUE
FROM FUND BALANCE
BUILDING REVENUES
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TRANSFERS OUT
TO FUND BALANCES
BUILDING EXPENSE
-407,721.98
2011/2012
2012/2013
2013/2014
2014/2015
2014/2015
2014/2015
-12,831.83
4TH QTR
4TH QTR
4TH QTR
4TH QTR
ANNUAL
PERCENT
-10,977.00
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
GOLF COURSE FUND
-2,500.00
266%
0.00
0.00
0.00
0.00
CHARGES FOR SERVICE
-1,310,963.72
-1,224,340.82
-1,184,747.88
-1,257,158.78
-1,277,200.00
98%
MISC. REVENUE
-43,078.21
-40,354.99
-186,163.28
-40,760.34
-40,720.00
100%
TRANSFERS IN
0.00
0.00
0.00
0.00
-15,000.00
0%
GOLF COURSE FUND REVENUE
-1,354,041.93
-1,264,695.81
-1,370,911.16
-1,297,919.12
-1,332,920.00
97%
ADMINISTRATION
123,303.00
847,256.00
15%
0.00
0.00
0.00
PERSONAL SERVICES
210,704.14
218,035.06
225,169.79
249,570.89
240,189.00
104%
OPERATING EXPENSES
425,761.59
417,862.12
524,410.53
432,128.96
304,090.00
142%
CAPITAL OUTLAY
0.00
-104,189.99
132,440.00
0.00
4,968.00
0%
TRANSFERS OUT
39,002.07
60,661.24
59,097.21
60,093.54
43,989.00
137%
ADMINISTRATION
675,467.80
592,368.43
941,117.53
741,793.39
593,236.00
125%
MAINTENANCE
OPERATING EXPENSES
568,243.04
566,091.25
569,189.35
570,897.67
572,026.00
100%
CAPITAL OUTLAY
0.00
0.00
-46,076.00
0.00
10,431.00
0%
DEBT SERVICE
0.00
2,173.88
1,269.06
-123.97
20,011.00
-1%
MAINTENANCE
568,243.04
568,265.13
524,382.41
570,773.70
602,468.00
95%
GOLF COURSE CARTS
PERSONAL SERVICES
73,423.81
70,043.25
78,300.17
95,327.18
75,440.00
126%
OPERATING EXPENSES
63,661.95
64,921.66
5,376.39
2,024.66
4,700.00
43%
CAPITAL OUTLAY
0.00
103,200.00
0.00
0.00
0.00
0%
DEBT SERVICE
0.00
0.00
9,817.06
9,297.92
57,076.00
16%
GOLF COURSE CARTS
137,085.76
238,164.91
93,493.62
106,649.76
137,216.00
78%
GOLF COURSE FUND EXPENSE
1,380,796.60
1,398,798.47
1,558,993.56
1,419,216.85
1,332,920.00
106%
AIRPORT FUND
CHARGES FOR SERVICE
-17,205.46
-9,643.33
-13,327.20
-8,913.87
-15,000.00
59%
MISC. REVENUE
-422,505.93
-427,980.26
-421,348.61
-406,324.65
-425,185.00
96%
AIRPORT REVENUE
-439,711.39
-437,623.59
-434,675.81
-415,238.52
-440,185.00
94%
PERSONAL SERVICES
207,793.24
170,203.00
81,490.23
117,126.56
125,709.00
93%
OPERATING EXPENSES
884,199.66
613,371.84
600,131.57
562,589.28
167,421.00
336%
DEBT SERVICE
16,575.00
16,575.00
19,425.00
19,401.00
20,025.00
97%
TRANSFERS OUT
0.00
0.00
0.00
50,000.00
50,000.00
100%
TO FUND BALANCE
0.00
0.00
0.00
0.00
57,030.00
0%
ADMINISTRATION
1,108,567.90
800,149.84
701,046.80
749,116.84
420,185.00
178%
ECONOMIC DEVELOPMENT
OPERATING EXPENSES
0.00
19,928.72
19,527.00
10,035.48
20,000.00
50%
ECONOMIC DEVELOPMENT
0.00
19,928.72
19,527.00
10,035.48
20,000.00
50%
AIRPORT EXPENSE
1,108,567.90
820,078.56
720,573.80
759,152.32
440,185.00
172%
BUILDING FUND
LICENSES & PERMITS
CHARGES FOR SERVICE
FINES AND FORFEITS
MISC. REVENUE
FROM FUND BALANCE
BUILDING REVENUES
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TRANSFERS OUT
TO FUND BALANCES
BUILDING EXPENSE
-407,721.98
-688,656.16
-674,729.20
-691,083.32
-603,400.00
115%
-5,124.83
-12,831.83
-13,169.40
-13,063.71
-12,750.00
102%
-5,738.00
-4,037.36
-10,977.00
-6,474.86
-12,000.00
54%
-7,633.19
-5,434.43
-3,320.60
-6,647.81
-2,500.00
266%
0.00
0.00
0.00
0.00
-753,112.00
0%
-426,218.00
-710,959.78
-702,196.20
-717,269.70
-1,383,762.00
52%
311,877.46
334,686.08
377,563.66
428,474.55
412,966.00
104%
87,977.29
88,413.72
88,152.49
102,633.27
105,040.00
98%
0.00
0.00
0.00
0.00
18,500.00
0%
0.00
0.00
65,109.96
123,303.00
847,256.00
15%
0.00
0.00
0.00
0.00
0.00
0%
399,854.7S 423,099.80 530,826.11 654,410.82 1,383,762.00 47%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 9/30/2014
2011/2012 2012/2013 2013/2014 2014/2015 2014/2015 2014/2015
4TH QTR 4TH QTR 4TH QTR 4th QTR ANNUAL. PERCENT
ACTUALS ACTUALS ACTUALS ACTUAL BUDGET OF BUDGET
CITY COUNCIL
PERSONAL SERVICES
22,745.64
22,723.76
22,722.72
22,747.13
22,767.00
100%
OPERATING EXPENSES
26,478.74
26,884.29
27,216.56
27,775.22
30,455.00
91%
TOTALS
49,224.38
49,608.05
49,939.28
50,522.35
53,222.00
95%
CITY MANAGER
700,008.34
649,977.92
731,151.52
728,334.01
722,301.00
101%
PERSONAL SERVICES
220,243.59
224,306.41
258,428.74
250,296.36
252,108.00
99%
OPERATING EXPENSES
3,535.36
4,068.86
4,208.76
6,884.65
6,618.00
104%
CAPITAL OUTLAY
0.00
0.00
2,077.95
0.00
0.00
0%
TOTALS
223,778.95
228,375.27
264,715.45
257,181.01
258,726.00
99%
CITY CLERK
473,150.07
472,720.02
516,264.95
541,846.36
578,574.00
94%
PERSONAL SERVICES
247,926.74
229,172.94
226,343.81
287,661.84
300,445.00
96%
OPERATING EXPENSES
53,467.74
36,816.29
52,802.01
41,270.37
47,625.00
87%
CAPITAL OUTLAY
0.00
4,003.04
2,969.96
14,597.71
14,598.00
100%
TOTALS
301,394.48
269,992.27
282,115.78
343,529.92
362,668.00
95%
LEGAL
OPERATING EXPENSES
94,718.34
95,774.86
102,958.45
103,869.65
102,202.00
102%
TOTALS
94,718.34
95,774.86
102,958.45
103,869.65
102,202.00
102%
ADMINISTRATIVE SERVICES
PERSONAL SERVICES
399,962.37
400,429.11
464,034.68
480,509.59
454,152.00
106%
OPERATING EXPENSES
78,081.01
84,932.76
89,756.02
77,949.36
99,599.00
78%
CAPITAL OUTLAY
0.00
0.00
1,519.87
0.00
0.00
0%
TOTALS
478,043.38
485,361.87
555,310.57
558,458.95
553,751.00
101%
M.I.S. DIVISION
PERSONAL SERVICES
117,621.31
114,081.27
115,440.50
121,978.70
140,334.00
87%
OPERATING EXPENSES
38,642.02
47,534.90
27,698.63
32,471.30
32,665.00
99%
CAPITAL OUTLAY
5,263.00
0.00
0.00
30,528.63
35,000.00
87%
TOTALS
161,526.33
161,616.17
143,139.13
184,978.63
207,999.00
89%
POLICE ADMINISTRATION
PERSONAL SERVICES
669,549.43
635,683.87
682,404.30
770,837.41
782,414.00
99%
OPERATING EXPENSES
100,981.09
89,335.18
92,290.13
114,750.31
131,059.00
88%
CAPITAL OUTLAY
0.00
7,500.00
12,500.00
3,700.00
0.00
0%
TOTALS
770,530.52
732,519.05
787,194.43
889,287.72
913,473.00
97%
POLICE PATROL
PERSONAL SERVICES
2,185,020.98
2,183,233.99
2,162,610.75
2,135,684.38
2,132,059.00
100%
OPERATING EXPENSES
220,863.50
229,517.47
236,267.30
219,761.15
208,942.00
105%
CAPITAL OUTLAY
812.00
4,483.00
10,464.70
17,306.75
17,306.00
100%
TOTALS
2,406,696.48
2,417,234.46
2,409,342.75
2,372,752.28
2,358,307.00
101%
CODE ENFORCEMENT DIVISION
PERSONAL SERVICES
142,209.76
139,892.30
148,218.95
153,223.82
154,406.00
99%
OPERATING EXPENSES
23,155.45
22,917.22
22,522.25
14,626.79
23,585.00
62%
TOTALS
165,365.21
162,809.52
170,741.20
167,850.61
177,991.00
94%
POLICE INVESTIGATIONS
PERSONAL SERVICES
598,853.96
549,229.56
628,633.25
622,918.41
613,540.00
102%
OPERATING EXPENSES
99,773.43
100,748.36
102,518.27
10S,415.60
108,761.00
97%
CAPITAL OUTLAY
1,380.95
0.00
0.00
0.00
0.00
0%
TOTALS
700,008.34
649,977.92
731,151.52
728,334.01
722,301.00
101%
POLICE COMMUNICATIONS
PERSONAL SERVICES
464,406.20
464,848.47
503,610.17
503,013.64
536,329.00
94%
OPERATING EXPENSES
6,748.23
7,871.55
12,654.78
8,849.94
12,262.00
72%
CAPITAL OUTLAY
1,995.64
0.00
0.00
29,982.78
29,983.00
0%
TOTALS
473,150.07
472,720.02
516,264.95
541,846.36
578,574.00
94%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 9/30/2014
2011/2012 2012/2013 2013/2014 2014/2015 2014/2015 2014/2015
4TH QTR 4TH QTR 4TH QTR 4th QTR ANNUAL PERCENT
ACTUALS ACTUALS ACTUALS ACTUAL BUDGET OF BUDGET
ROADS AND DRAINAGE
237,574.77
235,652.38
248,945.54
213,731.43
234,133.00
91%
PERSONAL SERVICES
623,761.21
617,722.51
564,601.96
590,308.87
612,011.00
96%
OPERATING EXPENSES
113,357.38
111,451.84
196,989.97
121,191.92
133,415.00
91%
CAPITAL OUTLAY
0.00
38,579.25
105,695.13
134,086.03
134,840.00
99%
TOTALS
737,118.59
767,753.60
867,287.06
845,586.82
880,266.00
96%
STORMWATER UTILITY DIVISION
595,073.31
746,341.72
698,964.43
1,102,805.02
1,074,474.00
103%
PERSONAL SERVICES
456,842.44
469,592.91
416,003.99
565,754.22
563,066.00
100%
OPERATING EXPENSES
465,276.39
331,059.18
479,488.38
609,807.30
661,268.00
92%
CAPITAL OUTLAY
1,185.00
3,782.82
4,820.11
45,955.90
29,956.00
153%
TOTALS
923,303.83
804,434.91
900,312.48
1,221,517.42
1,254,290.00
97%
CENTRAL GARAGE
PERSONAL SERVICES
174,211.05
181,492.67
156,028.16
186,513.81
190,299.00
98%
OPERATING EXPENSES
19,555.20
17,640.89
25,045.06
22,666.08
23,365.00
97%
CAPITAL OUTLAY
1,005.75
3,929.00
1,565.00
2,786.00
3,000.00
93%
TOTALS
194,772.00
203,062.56
182,638.22
211,965.89
216,664.00
98%
FACILITIES MAINTENANCE
PERSONAL SERVICES
140,720.38
129,976.23
139,339.89
143,605.92
148,975.00
96%
OPERATING EXPENSES
105,539.51
105,835.02
93,796.94
147,260.86
147,021.00
100%
CAPITAL OUTLAY
2,414.00
18,161.80
10,639.22
15,397.97
14,423.00
107%
TOTALS
248,673.89
253,973.05
243,776.05
306,264.75
310,419.00
99%
PARKS/RECREATION
PERSONAL SERVICES
650,016.92
617,928.86
651,473.23
660,978.30
703,930.00
94%
OPERATING EXPENSES
226,488.21
227,422.97
237,323.18
224,214.65
215,012.00
104%
CAPITAL OUTLAY
12,128.88
19,190.32
35,199.55
51,824.29
52,966.00
98%
TOTALS
888,634.01
864,542.15
923,995.96
937,017.24
971,908.00
96%
CEMETERY
PERSONAL SERVICES
87,376.57
107,068.99
146,637.57
155,229.57
155,168.00
100%
OPERATING EXPENSES
23,532.05
37,414.92
37,607.18
33,427.14
37,734.00
89%
CAPITAL OUTLAY
8,799.99
0.00
10,118.34
0.00
0.00
0%
TOTALS
119,708.61
144,483.91
194,363.09
188,656.71
192,902.00
98%
GROWTH MANAGEMENT
PERSONAL SERVICES 223,308.25 200,069.38 217,865.20 188,832.07 206,118.00 92%
OPERATING EXPENSES 14,266.52 35,583.00 31,080.34 24,899.36 28,015.00 89%
CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0%
TOTALS
237,574.77
235,652.38
248,945.54
213,731.43
234,133.00
91%
NON -DEPARTMENTAL
PERSONAL SERVICES
105,610.10
134,451.31
141,821.12
131,047.75
123,890.00
106%
OPERATING EXPENSES
489,463.21
548,329.41
557,143.31
625,417.44
591,643.00
106%
TRANSFERS OUT
0.00
63,561.00
0.00
346,339.83
358,941.00
96%
TOTALS
595,073.31
746,341.72
698,964.43
1,102,805.02
1,074,474.00
103%
TOTAL GENERAL FUND
9,769,295.49
9,746,233.74
10,273,156.34
11,226,156.77
11,424,270.00
98%
CITY OF SEBASTIAN
CAPITAL PROJECTS STATUS REPORT AS OF SEPTEMBER 30, 2015
FUND 310
GENERAL CAPITAL PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Descri t}tiion
Budget
To DateExpgnded
Expended
Encumbrances
Rema!ini g
A1411
Computer Overhaul
300,000.00
260,019.50
86.67%
-
39,980.50
A1412
Diesel Fuel Tank (CLOSED)
32,812.62
32,812.62
100.00%
-
0.00
A1513
Police Vehicle Replacement
368,000.00
311,876.14
84.75%
2,734.00
53,389.86
A1514
Roof Repairs (CLOSED)
52,786.66
52,786.66
100.00%
-
-
A 1515
Diesel Fuel Tank Software
25,006.00
-
0.00%
-
25,000.00
A1516
Stormwater Equipment
102,000.00
55,850.87
54.76%
47,724.00
(1,574.87)
A 1517
Vac Truck -(CLOSED)
361,586.55
361,586.55
100.00%
-
-
A1518
Clear Village Software
61,762.00
38,029.00
61.57%
22,983.00
750.00_
A1525
Boat Lift (CLOSED)
1,303,947.83
1,112,961.34
85.35%
73,441.00
117,545.49
FUND 2
CAPITAL IMPROVEMENT PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remainin
C1125
Riverview Park Irrigation Fountains (Closed)
23,707.18
23,707.18
100.00%
-
-
A1320
Fish House Improvements
512,766.00
413,675.78
80.68%
128,390.47
(29,300.25)
A1422
Tennis Wall (CLOSED)
22,032.98
22,032.98
100.00%
-
A1424
Disc Golf C3a Stormwater Park (CLOSED)
-
-
0.00%
-
A1521
Community Center Parking
52,000.00
840.00
1.62%
51,160.00
A1522
Fishermart's Landing Shoreline
22,000.00
1,250.00
5.68%
-
20,750.00
A1523
Skate Park Rebuild (CLOSED)
94,274.20
94,274.20
100.00%
-
A1524
Yacht Club Pier Decking (CLOSED)
-
-
0.00%
-
-
A1525
Boat Lift (CLOSED)
7,975.82
7,975.82
100.00%
-
-
A1526
Veteran's Memorial (CLOSED)
10,277.00
10,277.00
100.000/0
-
-
A1620
Working Waterfront Drainage
-
21.60
0.00%
-
-
745,033.18
574,032.96
77.05%
128,390.47
42,609.75
FUND 330
TRANSPORTATION CAPITAL PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Descri tP ion
Budget
To Date
F ed
Encumbrances
Remaining
CI 132
Gateway Enhancement (Closed)
18,773.49
18,773.49
100.00%
-
-
A1231
Presidential Streets
971,021.40
932,915.33
96.08%
-
38,106.07
A1433
Street Repaving (closed)
104,116.80
104,116.80
100.00%
-
-
A 1434
Tulip Drive
423,977.00
20,000.00
4.72%
-
403,977.00
A1531
Police Station Parking
52,000.00
-
0.00%
-
52,000.00
A1532
Cav Corp Parking
202,000.00
4,950.45
2.45%
-
197,049.55
A1533
Pedestrian Bridges (Closed)
32,139.83
32,139.83
100.00%
-
A1534
Fleming Street Paving (Closed)
322,396.30
322,396.30
100.00%
-
-
A1535
Coolidge Street Paving (Closed)
480,670.60
480,670.60
100.00%
-
-
A1536
Street Paving
229,977.00
52,821.90
22.97%
171,844.40
5,310.70
A1537
Riverview Park Sidewalks
35,000.00
-
0.00%
-
35,000.00
A1538
Highway Beautification
100,000.00
13,975.00
13.98%
-
86,025.00
2,972,072.42
1982,759.70
66.71%
171,844.40
817,468.32
FUND 363
STORMWATER IMPROVEMENT FUND
Project
Project
Expenditures
Percent
Funds
Number
Description
Budge
To Date
Expended
Encumbrances
Remainin
A1461
Quarter Round (Closed)
495,003.01
495,003.01
100.00%
-
A1561
Quarter Round (Closed)
211,509.80
211,509.80
100.00%
A1562
Indian River Lagoon
100,000.00
-
0.00%
-
100,000.00
A1660
Excavator Purchase
130,000.00
0.00%
127,966.00
2,034.00
936 512.81
706,512.81
75.44%
127,966.00
102,034.00
FUND 415
GOLF COURSE PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
ExpSndcd
Encumbrances
Remaining
A1540
Golf Course Irrigation
1,300,000.00
141.70
0.01%
-
1,299,858.30
A1541
Golf Course Restrooms
84,215.00
139.10
0.22%
-
84,075.90
1,364,215.00
280.80
0.02%
4363 934.20
FUN12 455
AIRPORT PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
A1351
Main Street Access Road
1,641,163.00
923,800.92
56.29%
10,894.31
706,467.77
A1451
AP Hangar
1,525,000.00
170,530.99
11.18%
77,385.90
1,277,083.11
3,166,163.00
1094 331.91
34.56%
88,280.21
1,983 550.88
QUARTERLY INVESTMENT REPORT
FOR THE QUARTER ENDED SEPTEMBER 30, 2015
As of September 30, 2015, the total of the City's cash and investments were $11,077,996.45. Of this, $7,461,431.05 was held in
an interest bearing checking account at Seacoast National Bank and $3,616,565.40 was invested with the State Board of
Administration. The City did not purchase any new securities during the quarter and does not currently hold any investments in
government securities. At this time, the obtainable yields on qualified maturities less than three years are still less than the yield
received on our checking account, which is .30% over the rate for 13 week Treasury Bills, now about .23%. The State Board rate
has been in a range of about .27%.
SEACOAST NATIONAL BANK
Per Audited Financial Statements
STATE BOARD OF ADMLYISTRATION (SBA)
Initial Assignment of FY2012-13 Surplus
Changes to Assigned Reserves
CURRENT
09/30/14
Surplus for FY2013-14
CURRENT
09/30/14
CASH BALANCE ALLOCATION
BALANC
PERCENT
INVESTMENT ALLOCATION
BALANCE
PERCENT
General Fund
S 3,79.3,003.12
104.83%
General Fund
S 1.570.903.30
43.44%
Local Option Gas Tax Fund
281,852.98
7.79%
Local Option Gas Tax Fund
-
0.00%
Discretionary Sales Tai Fund
775,458.78
21.449/a
Discretionary87
Sales Tax Fund
841,445.3.27%
2
Rig erfront Redevctoptttent Fund
361,482.49
10.00%
Riverfsont Redevelopment Fund
96,686.62
2.67%
Parking In -Lieu -Of Fmid
-
0.000/0Parking
In-Licu-Of Fund
46.539.19
1.2904
Recreation Impact Fee Fund
606,034.46
16.760/4
Reemation Impact Fee Fund
16.64550
0.46%
Stormwater Utility Fund
146,963.08
4.06%
Stormwater Utility Fund
-
0.00%
Law Enforcement Forfeiture Fund
5,79737
0.16%
Law Enforcement Forfeiture Fund
33,83116
0.94%
Discretionary Sales Tax, Debt Service Fund
S 14,013.48
1411%
Discretionary Sales Tax, Debt Service Fund
-
0.00%
Stormwater Series 2003 Debt Service Fund
105,799.64
2.93%
Stormwater Scries 2003 Debt Service Fund
-
0.00%
Capital Projects Fund
-
0.00%
Capital Projects Fund
-
0.00%
Capital Improtiemenh Fund
82,107.77
2.27%
Capital Improvements Fund
0.00%
Transportation Fund
(94,525.00)
-2.61%
Transportation Fund
-
0.003'.
Stormwater Projects Fund
0.00
0.005:
Stormwater Projects Fund
0.00%
Golf Coursc Fund
(134,521.01)
-3.72%
Golf Coursc Fund
-
0.00%
Golf Course Projects Fund
139,173.92
3.85%
GolfCourse Projects Fund
6,64718
0.18'1•
Airport Fund
90,935.06
2.51%
Airport Fuad
-
0.00%
Airport Projects Fund
(487,453.64)
-13.48%
Airport Projects Fund
0.00%
Building Dopa =Kw Fund
38S,952.55
10.67%
Buildia& Department Fund
709,881.77
19.63%
Cemetery Trust Fund
857,515.00
23.71%
Cemetery Trust Fund
73,984.61
2.05%
Performance Deposits Fund
32.941.00
0.91%
Performance Deposits Fund
220,000.00
6.08%
Total Bank Balance
S 7,461,131.05
206.31%
Total SBA Balance
S 3.616.465.30
100.000/0
REPORT ON GENERAL FUND CASH RESERVES
FOR THE QUARTER ENDED SEPTEMBER 30, 2015
General Fund Cash Reserves are maintained to minimize the impact of unforeseen or emergency events, such as natural disasters,
significant revenue shortfalls or unanticipated expenditures on the City's operations. City policies require reserves greater than or
equal to thirty percent of the annual General Fund total expenditures budget, less debt service, interfund transfers and capital
expenditures. However, should there be an event that caused City-wide damages of 30%, it is preferable to maintain a reserve
balance of about $5 million dollars. A portion of this balance has been set aside from surpluses added since FY2012-13 for
funding unanticipated repairs and replacements.
Unassiened Reserves
09/30/13
Per Audited Financial Statements
55,065,242
Initial Assignment of FY2012-13 Surplus
Changes to Assigned Reserves
19,789
09/30/14
Surplus for FY2013-14
263,874
09/30/14
Per Audited Financial Statements
55,348,905
-28,056
Less Equipment and Facilities
09/18/14
Replace Police Authentication System
Repair and Replacement Reserve
360,615
09/30/14
Balance
$4,9881290
01//14/15
Audit Fee for new GASB
-2,000
0128/15
Building Department Software
-19,800
05/13/15
Seawall Engineering Assessment
-50,000
11/07/14
Ditch Work — Barber, Caravan & Crowberry
$4,916,490
Equipment and Facilities Repair and Replacement Reserve
Balances
09/30/13
Initial Assignment of FY2012-13 Surplus
5467,286
5467,286
06/30/14
Replace 3 Mowers & Dump Truck
-96,915
370,371
09/10/14
Replace Excavator
-28,056
342,315
09/18/14
Replace Police Authentication System
-4,343
337,972
09/30/14
Assignment of FY2013-14 Surplus
+263,874
601,846
10/06/14
Repairs for Sinkhole at Rolling Hill Ditch
-18,554
583,292
10/10/14
Repairs to Pedestrian Bridge
-30,215
553,077
11/07/14
Ditch Work — Barber, Caravan & Crowberry
-9,598
543,479
12/10/14
Replace Bucket Truck
-94,641
448,838
06/24/15
Repairs to City Garage Roof
-8,651
440,187
06/24/15
Pipe Repair — Coolidgeftdian River Drive
-14,980
425,207
06/24/15
Sidewalk Repairs at Barber Street Bridge
-1.926
423,281
08/26/15
Community Center/Yacht Club Pumps/Wells
-5,140
418,141
08/26/15
Cemetery Irrigation due to lighting strike
-387
417,754
08/26/15
Repairs to Main Street Dock
-1,500
416,254
07/15/15
Communications Dispatch Console
-29,983
386,271
07/24/15
Repairs to Tennis Court Fencing
-850
385,421
07/24/15
Repairs to Police Department generator
-1,000
384,421
07/30/15
Replace Parks mower
-10,525
373,896
08/06/15
City Hat VCommunity Center air conditioners
-13,281
360,615
DATE DAY
01/11/16 Monday
01/13/16
Wednesday
02/12/16
Friday
02/29/16
Monday
03/04/16
Friday
03/23/16
Wednesday
04/18/16
Monday
05/09/16
Monday
05/16/16
Monday
06/01/16
Wednesday
06/06/16
Monday
06/10/16
Friday
06/15/16
Monday
06/17/16
Friday
06/22/16
Wednesday
06/27/16
Monday
07/11/16 Monday
07/13/16 Wednesday
07/14/16
Thursday
07/20/16
Friday
08/01/16
Monday
08/04/16
Thursday
08/08/16
Monday
08/10/16
Wednesday
09/05/16
Monday
09/07/16
Wednesday
09/14/16
Wednesday
09/19/16
Monday
09/24/16
Saturday
09/28/16
Wednesday
09/29/16 Thursday
CITY OF SEBASTIAN
FISCAL YEAR 2016-2017 BUDGET CALENDAR
DRAFT
EVENT
Budget Review Advisory Board @6:00pm — Kick-off Meeting and Review of 4'h
Quarter FY2015 Budget Report
City Council @6:00pm — Budget Calendar Approval
Departments Receive Instructions for Capital Improvement Program
Budget Review Advisory Board @6:00pm — Review 1 S` Quarter Budget Report
Departments Submit Capital Improvement Program Request to Finance Director
City Council @6:00pm — Approve I" Quarter Budget Report
Departments Receive Instructions on Operating Budget Preparation
Departments Submit Operating Budget Request to Finance Director
Parks & Recreation Board @6:00pm - Review of Capital Improvement Program
Estimate of Property Values Received from Property Appraiser
Budget Review Advisory Board @6:00pm — Review 2nd Quarter Budget Report
Finish City Manager Review of Capital Improvement Program and Operating Budget
DR420 Certified Property Values Received from Property Appraiser
City Council and Budget Review Advisory Board Receive Recommended Capital
Improvement Program and Operating Budget
City Council @6:00pm — Approve 2dQuarter Budget Report
Budget Review Advisory Board @6:00pm — Presentation on Draft Capital
Improvement Program and Operating Budget
Budget Review Advisory Board @6:00pm — Approve Recommendations on Proposed
Millage
City Council @6:00pm — Receive Budget Review Advisory Board Recommendations
and Approve Proposed Millage
Planning and Zoning Board Receives Capital Improvement Program
Deadline to send DR -420 Proposed Millage Form to Property Appraiser
Budget Review Advisory Board @6:00pm — Approve Recommendations on Draft
Capital Improvement Program and Operating Budget
Planning and Zoning Board @7:00pm — Approval of Capital Improvement Program
Budget Review Advisory Board @6:00pm — Review 3`d Quarter Budget Report
City Council @6:00pm — Presentation and Workshop on Budget Recommendations and
Approve 3rd Quarter Budget Report
Final Adoption of School Board Budget
First Public Hearing on County Budget
Final Adoption of County Budget
City Council @6:00pm — Special Meeting for First Public Hearing on Millage and
Budget/Approval of Capital Improvement Program/Financial Policies
Advertise the Tentative Millage and Proposed Budget
CRA/City Council Meeting @6:00pm — Approve Community Redevelopment Agency
Budget/Final Public Hearing on Millage and Budget
Send Resolution Adopting Final Millage to Property Appraiser
To: Mayor and City Council
Thru: Joe Griffin, City Manager
From: Kenneth W. Killgore, Administrative Services Director
Date: December 10, 2015
Re: 01 Quarter Accomplishments Fiscal Year 2015
Enclosed please find the 4`h Quarter Accomplishments for City Departments as assembled and edited by the
Administrative Services Department for the three months ended September 30, 2015.
CITY CLERK
Legislative Support Matters
• City Clerk prepared, scanned agenda packets, attended and recorded minutes for six Regular City Council meetings
and one Special Council Meeting.
• Completed follow up of approved Council matters — letters, emails, scanning to LF, indexing, certifying.
• 14 resolutions adopted by Council.
• No ordinances adopted by Council.
• Six proclamations prepared for presentation by Mayor.
• Placed one legal ad in Press Journal.
• Provided monthly City calendars and revisions to Council, city staff and press.
• Coordinated attendance of clergy for Council meeting invocations.
• Managed Council emails for retention and scanned and forwarded incoming mail to Council.
• Prepared travel reimbursements for five Council Members for FLC Annual Conference.
• Submitted, proofed, distributed one code supplement.
• Recorded documents at Indian River County Clerk of Court recording office.
Records Management Program
• Responded to 29 public records requests.
• 11 boxes of records that reached retention or were scanned, 15 bags of duplicate and OSA records & one box of
media were destroyed by Shred -It Recycling.
• For future scanning reports we will utilize a count directly from Laserfiche not available for this report — we are
utilizing Laserfiche for scanning multitudes of permanent and long term records on a daily basis.
Election Matters
• PAC monthly campaign reports submitted M6, M7 and M8 reports and provided to press as requested.
• Four candidates qualified for City Council and submitted M7 and M8 reports and provided to press as requested.
• Two election legal ads placed - July and August.
• Mailed election assessment checks to State Election Commission Trust.
• Provided ballot to SOE following close of qualifying.
City Board Matters
• Noticed vacancies, prepared nine board appointment transmittals for Council, notified and provided info to
appointee, updated Board Handbook and distributed pages and posted on O:drive.
• Prepared one certificate of appreciation for outgoing member.
• City Clerk prepared agenda, attended and recorded one Youth Advisory Committee meeting.
• City Clerk attended and recorded two CRA meetings.
• City Clerk prepared agenda, attended and recorded one IRL Coalition meeting in September.
• Two legal ads placed for CRA meetings.
• Deputy Clerk attended and recorded three Budget Review Advisory Board meetings.
• Deputy Clerk prepared agenda, attended and recorded one Natural Resources Board meeting.
• Published all scanned City board packets to City website and Laserfiche and provided to press and Council.
Audio -Visual Website and Other E Records Matters
• 249 Work orders closed for AV and website updates/additions : Electronic Records - 3; Hardware - l; Other - 2;
Publications — 1; Publications ->Print - 1; Publications ->Video - 28; Software - 8; Telecom - 1;Website/COS-TV/PP
Total — 202;
• ERIM supervised or attended with AV Spec/Techs for live broadcast or recording 22 City meetings.
• ERIM redesigned the website for the Community Center(http:;/commctr.cityofsebastian. ore).
• ERIM resolved address issues with Golf Advisor for the Golf Course.
• Added COSty 24hr Broadcast to ATT U -Verse.
Cemetery Matters
• Certificates of Interment Rights issued for 25 locations for a total of $37,200.
• Scanned all cemetery records as sold or amended for permanent retention (see Records Management).
• Entered into Pontem database all burials and lots/niches sold.
Personnel/Educational Matters
• Deputy Clerk attended FLC Seminar in Orlando July 20.
• Deputy Clerk became certified with the Florida Records Management Association.
• ERIM attended IT Conference in Texas — self pay and during vacation time.
• ERIM received MCCi scholarship for registration costs ($1,000) to attend January National Laserfiche Conference
in CA.
ADMINISTRATIVE SERVICES
• Prepared P Quarter 2015 Budget Amendment and made presentation to Budget Committee and City Council.
• Presented the Capital Improvement Program to the Planning Board.
• Presented 2016 Operating Budget and Capital Program and made presentation to City Council.
• Presented final recommendations on the millage and budget at the required Public Hearings.
• Issued agenda and coordinated meetings of the Police Pension Board.
• Attended regular meetings to review status of capital projects.
• Participated in arbitration of EEOC claims and reached settlement agreements.
• Handled normal processing of payroll, accounts payable and cashiering.
• Coordinated the quarterly employee investment meetings with the ICMA representative.
• Monitored and completed required grant paperwork on Airport and other grants.
• Monitored and approved payments on major contracts.
• Worked on review and revision of City personnel policies.
• Recruited, interviewed and hired replacements for vacant positions.
POLICE DEPARTMENT
Administration
•
Arrest Reports (Juveniles).......................................................................
6
•
Arrests Reports (Adults).........................................................................
83
•
Accident Reports/Driver Exchanges processed, dispersed/entered into CAPERS......
89
•
Traffic Citations processed and entered into CAPERS ......................................
128
•
Traffic Enforcements.............................................................................
206
•
Parking Citations processed, followed up and entered into CAPERS .....................
25
•
Warning Citations processed, followed up and entered into CAPERS ..................
549
•
Subpoenas signed, processed and distributed ..................................................
299
•
Public Records Request..........................................................................
185
•
Continued review of agency policies as per accreditation standards.
•
Conducted interviews for two Police Officer positions.
•
Administration attended 6 Council meetings.
•
Attended over 100 Law Enforcement related meetings and 52 public meetings and/or
speaking engagements.
•
Attended over 100 hours of training.
•
Conducted 3 leadership training/mentoring sessions with sergeants, corporals and civilian supervisors.
Volunteers
• The Community Service Volunteers worked a total of 2,454.5 hours during this quarter.
• 55 bank deposit details were made. This service is done for City Hall saving time for the employees by not
having to leave their assigned duties.
• 0 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc.
• 1,117 house watches/close patrols were completed.
• 60 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc.
• 137 business checks were made. These business checks are done and help the patrol officers keep an eye on the
business community which cuts down on crime.
• 79 area checks of banks were made. Visual marked units around banks at various times helps to deter crime.
• 69 Airport checks were made. Again the visibility helps to deter crime.
• 73 special details were assigned.
• 2 miscellaneous assist for law enforcement personnel.
• 98 paper runs i.e.: State Attorneys Office, Sheriffs Office, etc. The volunteers pick up and deliver packages
such as council packages, State Attorney packets and what ever other items are needed.
• Assisted with traffic control on 3 traffic crash scenes.
• 0 warnings for handicapped parking tickets issued and 0 warnings for other parking issued.
• 49 citizen contacts.
• 439 Miscellaneous jobs.
• 40 hours of Funeral Escorts were completed.
School Resource Officer
• On maternity leave June 18" to August 19`x, 2015.
• Road patrol duties on a shift.
• Began review of the Shop with a Cop applications.
• Managed RUOK Program.
• Assisted with Crossing Guard management.
• Scheduled Code Red Drills for three schools in this jurisdiction.
• Does area checks of the schools, as well as taking reports there while on duty.
Road Patrol and Special Operations
• Officers were dispatched to 2,626 calls for service, and self -initiated 2,914 events.
• 83 adult and 6 juvenile arrests were made.
•
Officers issued 126 citations, 25 parking citations, and 549 written warnings.
• Officers completed 797 offense reports and 89 crash reports.
Citations Warnings Incidents Arrests
• Traffic (462) 38 85 67 1
• K-9 Ofc's (41/38/46/37) 22 74 68 b
• TOTALS 60 159 135 7
• K-9 Arrest (Misdemeanors) 2
• K-9 Arrest (Felonies) 4
• K-9 Training hours 200
• K-9 Demonstrations 4
• K-9 Narcotic Searches 15
• K-9 Activity Reports 7
• K-9 Schools Attended - K-9 Conference, TACOPS East $ High Liability Conference (Officer Cole).
• K-9 Additional Training 40 (SRT, In-house, etc.)
• Agency Assisted: Brevard County, Fellsmere PD and Indian River County.
Investigations
July
Augus
September
Active Cases
56
61
30
Cases Assigned
11
25
8
Cases Closed
7
17
14
Cases Inactive
6
6
27
Arrest
1
1
0
# of Warrants Obtained
5
10
10
Supplements
16
25
41
Communications Division
• 10,786 calls entered into C.A.D. of that:
• 4,389 were dispatched calls for service.
• 1,910 were Code Enforcement Initiated calls.
• 2,904 were Officer Initiated calls.
• 1,473 were Volunteer Initiated calls.
• 110 were duplicated and/or miscellaneous information calls.
• Total 911 calls received 2,348 of that the breakdown of the lines are as follows:
• Wireless 911 calls — 1,707 (cell phones).
• Land -line 911 calls — 468 (residential and/or business land lines).
• VOIP 911 calls —168.
• 995 of the calls were transferred to other agencies.
• 164 were 911 hang-ups.
• Total Admin Lines calls:
• Incoming 6,181
• Outgoing 2,528
• Transferred 3,787
• Abandoned 94
• Training attended:
• 9 Dispatchers completed Police Legal Science monthly training.
• 9 Dispatchers completed APCO monthly training articles.
• 1 FDLE C7IS Training Symposium.
• 2 CIT Training.
• 1 Online State Telecommunicator Certification Class.
• 1 Challenged and Passed the State Telecommunicator Exam.
• 2 completed all phases of the in-house training program.
• Radio and playback equipment was repaired.
• Solacom phone equipment repaired.
• Repaired Higher Ground recording equipment report section.
• New Radio Maestro Radio Console Installed.
• Workstation 2 hit by lightning and caused damage to a few things.
During this quarter as in all quarters, we assisted the Citizens of Sebastian with house watch requests and cancellation
services, citation sign offs, information, phone numbers and other services by contacting other Agencies and/or
Departments for them. Communications receives and dispatches all non -emergency and emergency phone calls, as well
as requests for Law Enforcement, Code Enforcement and Volunteer services. While on calls for services,
Communications will assist the Officers, Detectives, Code Enforcement and Volunteers with placing phone calls to
citizens, parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any
other agency requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law
Enforcement Agencies regarding cases our agency is working. Communications helps officers to search for information,
phone numbers, etc. Communications also assist other agencies with information and/or request they may have.
Code Enforcement Division
Of the 2,084 code calls for the quarter the following is a breakdown of some specific calls made:
• Issued 541 written warnings. This range from grass and weeds too high, trailers parked in front of the property
line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc.
• 106 property inspections for title companies and 87 sign violations.
• 591 Code Services.
• 740 re -inspections, 72 violations were not complied with, 161 were posted for abatement, 45 abated by vendors.
• 464 violations complied.
• 13 Liens filed, 49 liens released.
• 192 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots,
etc. in an attempt to gain compliance.
• There were no calls for water violations during the first quarter.
4
PUBLIC WORKS DEPARTMENT
The Public Works Department completed the following 4th quarter accomplishments.
Airport
• Gate 21 — road re -graded
• Swoop pond installation
• Airport Gates maintenance
• Hangar B leased
• Mowing done and ditches cleaned out
• Piped ditch for pedestrian cross over
• Airport Road paved and project closed out
Stormwater Drainage
• Catch Basin installed -2
• Road Crossings — 1
• Pipe Installed 370 feet
• Side Yard Pipe — replacement — Kildare Street
• Main Ditches — excavating — units 2-1 by contractor
• Armadillo swale work — various areas of City
• Stormwater Park Mowing
• '/ round cleaning
• Citizen complaints — response
• Vac Truck
• Driveway Pipes Cleaned - 26
• Catch basins — cleaned — 55
• Road Crossings cleaned — 133
• Side yard pipes cleaned — 9
• Cubic yards of debris collected — 116
Roads
• Pot holes
• Tree cutting to clear for trucks, (trash — vac- dump)
• Cutback Right of way for safety hazards
• Cut vegetation around Concha Dam
• Remove trees blocking sidewalk (512 -Roseland Road)
• Citizen Complaints
Sign Shop
• Replace signs in Indian River Drive
• Re -painting stop bars (throughout the City)
• Placing traffic counters
• Install slow down placards
• Re -paint parking lot at Golf Course
• Replacing faded stop signs
• Clean out sign shop
Parks
• Prepared Indian River Drive & Riverview Park for 4'h of July Celebration.
• Assisted with S.P.D. Christmas in July at Riverview Park
• Delivered stage and sound system for Early Learning Coalition's event at Riverview Park
• Assisted with Patriot Day Ceremony
• Added clay and groomed baseball infields at Barber St. Sports Complex
• Repaired lighting on football fields at Barber St. Sports Complex
• Distributed flyers to Schools and put signs up for Fall Gymnastic & Dance Classes
• Repaired playground at Easy Street Park
• Installed air flow vents for control cabinet at Splash Pad
• Repaired recirculating pump and rebuilt feature pump at Splash Pad
• Repaired & added new fence at Skate Park
• Repaired fence around clay tennis courts at Friendship Park
• Repaired irrigation throughout City
• Continued regular maintenance
Proiects
• Fleming Street re -paved
• Main Street - started
Recreation - Continued City run programs
Cemetery - Routine mowing, weed eating and edging. Worked with the Corrections crew, fixed irrigation, trimmed
trees, sprayed round up. Followed contractor repair maintenance building.
Facilities Maintenance
• Continued Daily Maintenance, cleaning and repairs of all Public Works
• Continued monthly maintenance schedule on lift stations, A/C filters, gates, etc.
• Continued monitoring of contracts with pest. control, AIC. elevators, fire sprinklers and fire alarms
• Replaced A/C unit at Community Center
• Installed 70 bricks for veterans memorial
• Raise and Lowered flags
• Set up for the health fair
• Removed broken street lights on Indian River Drive
• Fixed Marque at Old School House
• Blind and tint for Mis office
• Replaced cemetery AIC unit
• Repaired City Hall Fountain
• Strip and Wax garage office floor
Central Garage
• The Fleet Management Staff completed 346 repair work orders, 62 preventive maintenance services, 28 service
calls and 15 road trips to pick up parts.
• In addition to in-house vehicle/equipment work orders, 32 vehicle and equipment repairs were scheduled and
completed by outside vendors.
• Took delivery of the following units:
o (4) Police Patrol Units
• Worked on prep (lights, rack, graphics, etc.) on the following units:
o (4) Police Patrol Units
• Fuel Cost as of the 10/22/2015 is as follows:
o $1.82 per gallon of gasoline decrease 23% over the past 90 days
o $1.97 per gallon of diesel fuel decrease of 15% over the past 90 days
GOLF COURSE
Revenue
14-15
13-14
Difference
Total Revenue
$155,529
$160,698
-$5,169
YTD Tot. Rev.
$1,325,597
$1,262,971
+$62,626
Total Rounds
$8,154
$8,632
-$478
YTD Tot. Rds.
$49,411
$46,984
+$2,427
Green Fee
$40,726
$40,833
-$107
Cart Fee
$89,966
$96,189
-$6,223
Ann. Mem. YTD
$64,282
$59,603
+$4,679
USGA Hdcp.
$20
$0
+$20
Disct. Card
$0
$0
$0
YTD Dis. Cd.
$30,539
$29,891
+$648
Driving Range
$5,560
$5,656
-$96
YTD Dr. Rge.
$39,512
$39,616
-$104
Club Rental
$504
$284
+$220
Club Storage
$78
$45
+$33
Golf Shop Retail
$11,949
$10,284
+$1,665
YDT Shop Retail
$60,705
$50,755
+9,950
PGA Pro Lesson
$185
$646
-$461
YTD Lesson
$3,218
$3,532
-$314
Restaurant Rent
$6,635
$6,758
-$123
YTD Restaurant Rent
$29,139
$29,047
+$92
6
Comments — 4`h quarter total revenue/rounds down slightly mainly due to September weather, yet Year To Date
total revenue/rounds were up. Golf shop retail showed modest increase for 4"' quarter and also showed increase for
Year To Date.
• Charity, Corporate and special Golf Tournaments for 40' quarter (14-15) include 2"`1 Annual Indian River Airboat
Association Golf Tournament (144 players), Indian River Golf Foundation Junior Golf Tournament (28 players),
Sebastian River High School Boys & Girls Golf Team Benefit (120 players) and Sebastian River High School
Classic with golf teams from Sebastian River, Vero Beach HS, Melbourne HS and Viera HS competing.
• Charity, Corporate and Special Golf Tournaments scheduled for I' quarter (15-16) include Central Baptist Church,
Sebastian Italian -American Club, Sebastian Tiki Bar, Eagles Nest 25'h Anniversary/St. Baldrick's Golf Benefit,
Sebastian Orioles Golf Tournament, 2015 Sebastian Amateur and Florida Comets High School Basketball Benefit.
• Received City of Sebastian Council approval for Design/Build Golf Course Irrigation Project, which was awarded to
Nutt Construction.
• Received City of Sebastian Council approval for On -Course Restrooms Renovation Project, which was awarded to
Kerns Construction.
• Began repair and renovations of golf course cart barn and starter's station.
• Advertising and accepting bids for new golf course maintenance storage facility.
• Requested for replacement of IGM Golf Course Superintendent in late September, immediately received new
superintendent, Chris Eckart.
• New Assistant Golf Professional, Matt Hill, began employment at SMGC.
• 300 feet of concrete repair to golf course cart paths accomplished.
AIRPORT
• Working on Construction of Maintenance Building Improvements Project.
• On-going Stormwater maintenance.
Economic Development
• Partnered w/Sebastian Chamber on print advertising campaign.
• Constructed pond for skydivers.
• Budgeted for $14,035 in FY2016 to be spent on economic development.
BUILDING DEPARTMENT
• In the fourth quarter of this fiscal year, a total of 35 new single-family homes were issued building permits. This
number is in line with what was reported in the third quarter of this fiscal year. The month of July was little
slow with only five new homes but picked up significantly in August and September. Other permits of
significance include 0 new manufactured homes, 1 new commercial building, 1 commercial addition, 11
commercial alterations, 3 commercial build outs, 2 residential additions and 10 residential alterations. In all,
967 building permits were issued in the fourth quarter. This is slightly greater than the third quarter totals.
• Total number of inspections for the third quarter was 2659 for an average of 42 inspections per working day.
The number of inspections has essentially remained the same as the third quarter of this fiscal year.
• The number of Certificates of Occupancy issued for the fourth quarter included 29 new single family
residences, 0 new manufactured homes, 1 commercial certificates of occupancy and 0 commercial certificates
of completion.
• The following lists the Business Tax Receipt activity for the third quarter: New Businesses -16, Renewals -571,
Transfers -3, Duplicates -4, Home Based Businesses -197, Commercial Businesses -321, Insurance Companies -30,
and Solicitor Permits -7. In addition, there have been 68 requests from lien/tide companies for permit records on
properties within the city.
• Building Department successfully abated an unsafe structure at 198 Columbus St. This property was left
abandoned and dilapidated after the owner past away. After researching the property with the help of Code
Enforcement and the Police Dept. the brother was located in Indiana. The brother and mother of the deceased
did not want anything to do with the property and were willing to sign the property over to the City. The
Building Department consulted our City Attorney and ultimately hired a local outside attorney who was able to
secure a Quit Claim Deed from the mother of the deceased. The Building Department was then able to have the
home demolished to remove the violation. All past due taxes were paid on the property and the Building
Department will now follow procedures to sell the land to recoup monies spent on abatement of the unsafe
structure.