HomeMy WebLinkAbout01-19-2016 CRC Agenda
CHARTER REVIEW COMMITTEE
AGENDA
ORGANIZATIONAL MEETING
TUESDAY, JANUARY 19, 2016 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. NEW BUSINESS
A. City Attorney Overview of City Charter and Code Provisions Relative to
Charter Review Committee and Sunshine Law Provisions (Charter
Section 5.03 and Code Sections 2-231 and 2-232, Current City Charter,
Sunshine Law/Public Records Information, FS 166.031 Charter
Amendments)
B. Appointment of Chairman
C. Appointment of Vice-Chairman
D. Establish Time and Frequency of Meetings (Draft Schedule with Available Days)
5. STAFF MATTERS
6. COMMITTEE MEMBER MATTERS
7. ITEMS FOR NEXT AGENDA
8. ADJOURN
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING
WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS
IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD.
(F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR
THIS MEETING SHOULD CONTACT THE CITY’S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS
MEETING.
ALL MEETINGS ARE AIRED LIVE ON COMCAST CHANNEL 25, ATT UVerse CHANNEL 99 AND STREAMED ON CITY OF SEBASTIAN
WEBSITE WWW.CITYOFSEBASTIAN.ORG
1 of 27
Provisions Relating to Charter Review Committee and Process
CHARTER
Sec. 5.03. Charter review committee.
Not later than April 15 of the year 1999 and of every 5th year thereafter, the city council shall appoint a
charter review committee to review the Charter of the city. Each charter review committee shall consist
of fifteen (15) residents of the city. The committee shall otherwise be appointed in the manner provided
by the Code of Ordinances. The committee shall be funded by the city council and shall be known as
the "City of Sebastian Charter Review Committee." It shall, within six (6) months from the date of its
formation, present to the city council its final recommendation for amendment of the Charter or its
recommendation that no amendment is appropriate. If amendment is to be recommended, the charter
review committee shall conduct two (2) public hearings, at intervals of not less than fourteen (14) days,
prior to the transmittal of its recommendations to the city council. The city council may by ordinance
submit any or all of the recommended amendments to the electors for vote at the next general election
held within the city or at a special election called for said purpose.
(Ord. No. O-98-13, § 1, 10-14-98; Ord. No. O-06-18, § 1, 10-11-06)
Editor's note: Ord. No. O-98-13, § 1, amended the Charter by adding § 5.03 to read as herein set
forth. Such amendment was approved by the voters at an election held Mar. 9, 1999.
CODE OF ORDINANCES
Sec. 2-231. Appointment.
The 15 members of the charter review committee, as established by section 5.03 of the City Charter,
shall be appointed in the following manner:
(1) Each member of the city council shall appoint two city residents to the committee; and
(2) The remaining five members of the committee shall be appointed by the council as a body in
accordance with the general provisions for selection of membership of city boards and committees.
The announcement of the individual appointments, and the selection of the at-large members, shall
occur at the second regularly scheduled city council meeting following the seating of the newly elected
city council of the years designed in the Charter for formulation of the committee.
There shall be no limit on the number of times a resident may serve on this committee, nor shall any
member of another city board or committee be prohibited from concurrently serving thereupon.
(Ord. No. O-99-02, § 1, 4-14-99; Ord. No. O-07-08, § 1, 6-13-07)
Sec. 2-232. Operational procedures.
The Charter review committee shall hold its organization meeting in the week following formulation of
its membership. At said meeting the majority of the members present shall select a chairman and a
vice-chairman. The selection thereof, and the operations of the committee, shall be carried out in
accordance with the established general procedures for boards and committees of the city. At said
organization meeting, the committee shall establish the time and frequency of its meetings.
The city attorney shall be advisor to the committee and the city clerk shall provide secretarial services
to the committee.
After submitting its final recommendation, which shall occur within six months of the committee's
formulation, the committee shall have a final meeting in the week following city council action on said
recommendation and shall thereafter be dissolved.
(Ord. No. O-99-02, § 2, 4-14-99; Ord. No. O-07-08, § 2, 6-13-07)
Secs. 2-233--2-239. Reserved.
2 of 27
3 of 27
4 of 27
5 of 27
6 of 27
7 of 27
8 of 27
9 of 27
10 of 27
11 of 27
12 of 27
13 of 27
14 of 27
15 of 27
16 of 27
17 of 27
18 of 27
19 of 27
20 of 27
21 of 27
22 of 27
23 of 27
24 of 27
25 of 27
26 of 27
Draft Schedule for Charter Review Committee
December 16, 2015 – City Council appoints 15 Member Charter Review Committee (still
awaiting appointment of three at-large members)
January 19, 2016 – Charter Review Committee conducts organizational meeting and
orientation/ sunshine law
February ___, 2016 – Meeting(s) – Available dates - 1, 8, 16, 23
March ___, 2016 – Meeting(s) – Available dates - 14, 15, 21, 22, 29
April ____, 2016 – Meeting(s) – Available dates - 4, 11, 12, 18, 19, 26
May ____ and _____, 2016 – Charter Review Advisory Committee conducts two advertised
public hearings at least 14 days apart to formulate recommendation - Available dates – 2, 9, 10,
16, 17, 24, 31
June 8, 2016 – Charter Review Committee makes recommendation to City Council on proposed
amendments
June 22, 2016 – Council could conduct 1st readings of any proposed ordinances
July 27, 2016 – 2nd Reading, PH & approval or denial on any proposed ordinances *
August 10, 2016 – date available for Council public hearings if process delayed *
September 9, 2016 – City Clerk provides ballot to SOE on the final day of candidate qualifying
which includes any referendum questions
November 8, 2016 – City general election and special election for any proposed referendum
questions
*One week after final action by City Council the Charter Review Committee will meeting and
formally disband
27 of 27