The URL can be used to link to this page

Home My WebLink About20150817BAC AgendaCITIZENS BUDGET REVIEW ADVISORY BOARD AGENDA 6:00 P.M. MONDAY —AUGUST 17, 2015 CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN, FL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. AGENDA MODIFICATIONS 5. APPROVAL OF MINUTES a. Meeting of July 6, 2015 6. PUBLIC HEARINGS a. None 7. UNFINISHED BUSINESS a. General Update and Discussion of FY 2015-16 Budget and Capital Program 8. NEW BUSINESS a. Review Third Quarter Report — FY 2015. 1) Presentation by Ken Killgore, Administrative Services Director. 2) Discussion/questions by Board to follow. 9. PUBLIC INPUT 10. STAFF MATTERS 11. BOARD MATTERS a. Comments/discussion by individual Board members. b. Discussion of topics for next meeting 12. ADJOURN HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ALL CITIZENS BUDGET ADVISORY BOARD MEETINGS ARE AIRED LIVE ON COMCAST CHANNEL 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10 Sebastian Budget Review Advisory Board (Board) Meetings Public inout is ALLOWED under the headings: Consent Agenda Public Hearings Unfinished Business New Business Public Input Public input is NOT ALLOWED under the headings: Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); Board Matters Charter Officer Matters Board may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, Board may extend or terminate an individual's time by majority vote of Board members present. Input Directed to Chair Speakers shall address the Board IMMEDIATELY PRIOR TO Board DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of Board or City staff. Individuals shall not address Board after commencement of Board deliberation on an agenda item after public input has concluded, provided, however, the Chairman and members of Board may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Board may appeal the decision of the Chair to the entire Board. A majority vote of Board shall overrule any decision of the Chair. Public Input Heading on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO THE BOARD NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Board one week prior to the meeting if they intend to refer to specific material. Board will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. CITIZENS BUDGET REVIEW ADVISORY BOARD MINUTES 6:00 PM MONDAY—JULY 6, 2015 CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN, FL 1. Chairman Herlihy called the Citizens Budget Review Advisory Board meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. Roll Call Present: Ed Herlihy—Chairman Terry Taylor Sergio Mota Bruce Hoffman Michael Frank Tim Slaven Not Present: Dionna Farmer—Vice Chairman (Excused) Also Present: Ken Killgore, Administrative Services Director Jeanette Williams, Recording Secretary 4. AGENDA MODIFICATIONS — None 5. APPROVAL OF MINUTES —June 8, 2015 & June 29, 2015 MOTION by Mr. Hoffman and SECOND by Mr. Frank to approve the June 8, 2015 and June 29, 2015 minutes passed with a voice vote of 6-0. 6. UNFINISHED BUSINESS- None 7. NEW BUSINESS a. Presentation/discussion of any updates to proposed 2015-16 city budget by Ken Killgore, Administrative Services Director. Board discussion/questions. The Administrative Services Director distributed a memo outlining the minor changes that have occurred. (See attached) He pointed out the certified taxable values have added $21,915 to the City's project income but allocating the gain should wait until decisions are made on the group health insurance and wage negotiations. Citizens Budget Review Advisory Board Meeting July 6, 2015 Page Two He cited the changes outlined in his memo and highlighted on the budget pages for the local option gas tax fund, stormwater utility fund, Riverfront CRA fund and Golf Course fund. There were no questions from Board Members. c. Discuss/approve PowerPoint presentation to City Council of Budget Review Advisory Board recommendations. Chairman Herlihy presented a PowerPoint presentation (see attached) and said it was a draft he planned to give City Council on July 22 when they set the maximum millage rate that will be printed on the (Truth in Millage) TRIM notice. There were no questions from Board Members. b. Board discussion of city budget items and decisions regarding recommendations to City Council: 1) Recommend millage rate of 3.8556 to support proposed budget Chairman Herlihy stated the recommendation would be a maximum millage rate of 3.8556 with the budget as presented with changes. Mr. Mota asked if Council has something in writing that the Board discussed the rolled back rate figures. Chairman Herlihy said that would be part of the Administrative Services Director's presentation. The Administrative Services Director said the rolled back rate would put the budget approximately $140,000-$150,000 out of balance. Chairman Herlihy explained Council can discuss going down from the 3.8556 rate at their August meetings. The Administrative Services Director added if Council went lower, he would hope they would express their desires on what would be given up. It is not impossible to go with a higher rate but the City would have to notify all residents by first class mail, and place advertisements. Chairman Herlihy said Council has historically stayed with the rate set in July. 2) Recommend expenditures in city budget for roads, lagoon, AAF Mr. Taylor asked Chairman Herlihy if he could summarize the budget allocations on a slide as he did for FY14/15. The Administrative Services Director said he could furnish a chart showing an item comparison of this year vs. next year's allocations. 3) Other budget topics members may introduce None. Citizens Budget Review Advisory Board Meeting July 6, 2015 Page Three •alMIIII I0Pall=kl= 9. STAFF MATTERS The Administrative Services Director stated Council will meet on the proposed millage on July 22; the Board will meet August 3 to make any updates to the PowerPoint recommendation; Council workshop will be August 10 to decide what is funded and what is not. 10. BOARD MATTERS a. Comments/discussion by individual board members. Mr. Mota invited anyone watching the meeting to come to see how issues of vital importance are funded by the City. Chairman Herlihy added the public can now view the meetings at any time on YouTube. b. Discussion of topics for next meeting. Chairman Herlihy said the next meeting will be August 3rd 11. Being no further business, Chairman Herlihy adjourned the Citizens Budget Review Advisory Board meeting at 6:32 p.m. 0 Chairman Ed Herlihy Date lm � SEBASTIAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: August 26, 2015 AGENDA ITEM TITLE: Resolution Accepting Quarterly Financial Report and Adopting Necessary Amendments to the FY 2014-2015 Annual Budget. RECOMMENDATION: Move to approve Resolution R-15-22. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report, report on General Fund Reserves and accomplishments are also included. Several adjustments were already approved by the City Council during the quarter. Formal approval by the City Council is requested to also use the Equipment and Facilities Renewal and Replacement Reserve for some other qualified items expenditures that were made during the quarter. These are required to be submitted to the City Council with the next Quarterly Financial Report by the Resolution that established this Reserve. In accordance with the authority given by the Annual Budget Resolution, the City Manager has approved other budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reallocate funds to and from expenditure accounts and capital projects as necessary during the quarter. All the above adjustments are summarized in Exhibit "A" that is an attachment to the Resolution. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: As per Exhibit "A" of Resolution Amount Budgeted in Current FY: N/A Amount of Appropriation Required: As per Exhibit "A" of Resolution Fund to Be Utilized for Appropriation: N/A Administrative Services Department Review: ATTACHMENTS: Resolution No. R-15-22 and Exhibit "A" Quarterly Financial Report for the Quarter Ended June 30, 2015 City Manager Authorization: Date: RESOLUTION NO. R-15-22 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian adopted Resolution No. R-14-23 on September 24, 2014 approving the City's 2014-15 budget, also referred to as the Annual Budget Resolution; and WHEREAS, the City of Sebastian adopted Resolution No. R-15-05 on March 11, 2015 amending the City's 2014-2015 budget; and WHEREAS, the City of Sebastian adopted Resolution No. R-15-15 on June 24, 2015 amending the City's 2014-15 budget; and WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on June 30, 2015 indicated that additional adjustments need approval by the City Council; and WHEREAS, the City Council and City Manager have previously approved any other necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2014 and ending September 30, 2015 be amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember was as follows: Mayor Richard Gillmor Vice -Mayor Jerome Adams Councilmember Andrea Coy Councilmember Jun Hill Councilmember Bob McPartlan and, upon being put to a vote, the vote The Mayor thereupon declared this Resolution duly passed and adopted this 266' day of August 2015. ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA an Mayor Richard Gillmor Approved as to form and content for reliance by the City of Sebastian only: Robert A. Ginsburg, City Attorney EXHIBIT "A" of RESOLUTION R-15-22 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED JUNE 30, 2015 Amounts Changes Authorized by City Manager: Adjustment between Facilities Maintenance accounts to put sign in City Council Chambers. $ 6,500 Adjustment between City Manager accounts to purchase parliamentary procedure booklets. $ 304 Adjustment to use temporary salaries budgeted for in-house janitorial work to cover the costs $ 20,754 of contracting out the janitorial services. Adjustment within Police accounts to move budget for vest to the proper account code. $ 16,098 Adjustment between Cemetery accounts to cover stucco being put on Cemetery building. $ 2,600 Adjustment to use funds programmed for City Council Chamber seating to purchase a server $ 13,500 and replace City Council monitors. Adjustment between Airport accounts to cover cost of repair of a gear box. $ 1,100 Adjustment between Golf Course accounts to purchase an air conditioner for the Pro Shop. $ 3,433 Adjustment between Police accounts to cover budget overages. $ 1,854 Adjustment between Golf Course accounts to cover cost of repairs to irrigation pumps. $ 2,500 Adjustment to close Yacht Club Pier Decking reconstruction. $ 60,000 Adjustment between Fleet Management accounts for cost of new flooring in the bathroom. $ 1,003 Adjustment between Golf Course accounts for Pro Shop air conditioner & credit card terminal. $ 4,968 Adjustment between MIS accounts to cover cost of repairs and maintenance. $ 786 Adjustments between Parks & Recreation accounts to cover Tennis Court irrigation repairs. $ 3,000 Adjustments between Stormwater accounts to cover purchases of pipe used for repairs. $ 7,091 Adjustments between Stormwater accounts for more pipe and to allow for equipment rental. $ 20,000 Adjustment between Golf Course accounts to cover cost of credit card supplies. $ 225 Adjustment between Stormwater accounts for cost to attend stormwater inspector seminar. $ 1,065 Adjustment between Cemetery accounts to cover budget overages. $ 1,235 Adjustment between City Clerk accounts for cost of City Council dies monitors & other updates. $ 3,998 EXHIBIT "A" of RESOLUTION R-15-22 (CONTINUED) Changes Approved by City Council: Amounts Approved adjustment to pay future Stormwater debt service from the DST Fund and applying the $ 182,440 savings in the Stormwater Revenue Fund to a major ditch cleaning effort March 25, 2015. Approved proceeding with construction of the CAV CORP parking lot March 25, 2015. $ 200,000 Approved demolition of unsafe structure April 22, 2015. $ 8,650 Approved settlement of legal action by Fisherman's Landing Restaurant May 13, 2015. $ 18,000 Approved doing an engineering assessment of seawalls May 13, 2015. $ 50,000 Approved proceeding with plans for new irrigation system for Golf Course May 13, 2015. $ 1,300,000 Approved legal fees for estate of Gregory H. Smith May 13, 2015 $ 2,500 Additional Changes Submitted for City Council Approval: Amounts Use of Equipment & Facilities R&R Reserve on pumps/wells at Community Center & Yacht Club. $ 5,140 Use of Equipment & Facilities R&R Reserve for repair of Cemetery irrigation system due to $ 387 lightning strike. Use of Equipment & Facilities R&R Reserve for emergency repairs to Main Street dock. $ 1,500 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY OVERVIEW THE THIRD QUARTER FOR GENERAL FUND APPEARS GOOD, WITH 74.4% OF BUDGETED REVENUES RECEIVED AND DEPARTMENTS SPENDING 71.0% OF AMOUNTS ALLOCATED. AS EXPECTED AT THIS TIME OF YEAR, RESERVES ARE STILL ON THE HIGH SIDE. GOLF COURSE OPERATING REVENUES EXCEEDED EXPENSES AND ARE SLIGHTLY HIGHER THAN LAST YEAR, SOMEWHAT IMPROVING ON THE AMOUNT OF RESERVES. REVENUES AT THE AIRPORT WERE GREATER THAN EXPENSES FOR THE QUARTER AND INCREASED THE AMOUNT OF AIRPORT RESERVES. BUILDING FUND REVENUES ARE SLIGHTLY HIGHER THAN LAST YEAR, WHILE EXPENSES WERE UP DUE TO PAY INCREASES. GENERALFUND The graph below compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the current quarter to the end of the prior fiscal year. Calculated Reserves balances increased, as a result of revenues exceeding expenditures. The graph below and right compares the 3rd quarter of this year to the 3rd quarter of the prior 2 years. Revenues and amounts Expended are higher than prior years' 2"d quarters and the increase in Reserves is less than experienced up to the end of the 3`d quarter of the prior 2 years. 12,000,000 •--........__..................... 10,000 000 8,00020 6,000.000 4,000,090 oil 2000000 a 30.0% RevenuesfbDendelResarvei 20.0% 96012014 10,556,091 10292217 5733,332 0.0% 6(3012015 8,350,908 1 7,963,644 6,120,596 to a 9,000,000 6,000000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 The graph below and left shows collections through the Yd quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 69% of budgeted revenue. About $16,949 more was received from those three sources for the Yd quarter of this year, as compared to the Yd quarter of last year. The graph below and right shows the percentage of budgeted expenditures by department at the end of the quarter. In total, departments expended 71.0% of amounts budgeted. 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 3rd Qtr 2014 3rd QV 2015 2015 Budget 2015 Nedon mE9ftRnc*e mE1ec*V89iyTu vHekentSaWar aTcMafftTh% 100.0% •--........__..................... 90.0% 60.0% 70.0% 60.0% oil K0% 40.0% 30.0% flt # 20.0% 10.0% 0.0% to a P6 P60 GPo Page 1 of 3 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS Special Revenue Funds provide most of the monies needed for capital projects. The graph below and left shows collections the current year compared to last year and shows the current annual budget and collections for Local Option Gas Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. The graph below and right shows totals budgeted for capital projects, as compared to amounts spent through the 3`d quarter of this year. It reflects large unexpended amounts for the Fish House, Tulip Drive, plus the Airport's Main Street Access Road and Hanger projects. 3,000,000 2500,000 2,000,000 1,500,000 1,000,000 MAO LOGT OST knwaterPee 18r50a20,4 Iai40U2015 020?58�d96 12015P*hM DEBT SERVICE FUNDS AND LONG-TERM DEBT 6,000 000 5,000,000 4,000,000 3.000.000 2,000,000 1,000,000 do its+ lFeez 0 C,0'`F,ol \F,,6 04` co The City's long-term debt includes the Discretionary Sales Tax Bank Note ($1,722,000 outstanding, maturing 4/01/17) and the Stormwater Revenue Bank Note ($2,630,000 outstanding, maturing 5/01/22). The City refunded the previously issued bonds with Bank Notes on December 18, 2013. The City also has a Bank Note for Street Repaving ($1,689,000 outstanding, maturing 12/01/22) and a Bank Loan for Golf Carts ($224,778 outstanding, maturing 10/31/17). The City is in compliance with repayment requirements on all these obligations. GOLF COURSE The graph below and left compares Golf Course Revenues, Expenses and Reserves at the end of the 3m quarter this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses at the end of the 3rd quarter this year to the end of the aro quarter the prior two years, plus the positive or negative impact to Reserves. Amounts related to the cart loan have been excluded. 1, 000 1 *000 1,300,000 1,100,000 900p00 100,000 500,000 30Q000 100,000 (100,000) (300,000 19%20141 1275,923 1 1542 745 ' (131,309) 16300151 1141,516 1 951,927 1 (41,119) Page 2 of 3 1400,000 1200,007 1,000000 800,000 600,000 400,000 200,000 X6.7302013 1,181105 965,115 1 198.990 16Q02014 12d9,i82 1,075,195 173,981 16=015 1141,516 1 951927 1 189,590 ArRPORT The graph below and left compares Airport Revenues, Expenses and Reserves at the end of the 3d quarter this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses for the 3`d quarter this year to the 3`d quarter of the prior two years, plus the positive or negative impact to Reserves. 600,000 700,000- 600.000 . 500,000 400,000 300,000 200,000 ` 100,000 0 (100,000) (200,000) Revenues Wended Aemrves 913012014 775,677 560,254 (47,513) 6302015 334,411 1 256,500 30,396 BUILDING 350,000 300000 800,000 250,000 000,000 200,000 400,000 150,000 lRevenuesEt 100000 50,000 0 0 (2W,ODO) Revenues Es n* Remrves ndedGhwsmms 9302014 6fir3012013 322,084 299,656 22,427 �,fi� 63012015 663012014 314,439 271,111 43,329 493,069 31,091 66302015 334,411 256,500 71,911 The graph below and left compares Building Department Revenues, Expenses and Reserves at the end of the 3" quarter this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses for the 3rd quarter of the current year to the 3`d quarter of the prior two years, plus the positive or negative impact to Reserves. 1,000,000 800,000 000,000 400,000 2001,000 0 (2W,ODO) Revenues Es n* Remrves 9302014 702,195 530,534 948,959 16,916 �,fi� 63012015 524,159 493,069 66'3012015 524,159 493,069 31,091 600.000 500,000 400,000 300.000 i � 200.000 100.000 0 Revenues nod t6Reserres 6610012013 551,525 297,968 259,556 66,00(2014 $ 980p49 Page 3 of 3 16,916 �,fi� 148281 66'3012015 524,159 493,069 31,091 Page 3 of 3 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/15 TAXES 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2014/2015 2014/2016 MISC. REVENUE 3rd Qtr -2,078.85 3rd Qtr 3rd Qtr 3rd Qtr -26,095.00 3rd Qtr FROM FUND BALANCES Annual Percent 0.00 ACTUALS 0.00 ACTUALS ACTUALS ACTUALS -1,623,718.66 ACTUALS -1,767,086.87 BUDGET of Budget GENERAL FUND 49.5511. TRANSFERS OUT 1,626,970.48 1,800,217.91 1,329,347.42 1,591,233.23 2,358,332.13 3,996,421.00 59.01% TO FUND BALANCES 0.00 TAXES -5,438,164.11 0.00 -5,000,793.38 -5,249,132.42 -5,333,919.41 DST FUND EXPENDITURES -5,753,320.21 1,800,217.91 -7,169,750.00 80.24% 2,358,332.13 LICENSES & PERMITS -18,012.50 TRANSFERS OUT -18,090.50 -32,073.50 -116,425.81 47,500.00 -133,819.16 345,000.00 -143,800.00 93.06% 479,654.63 INTERGVTL REVENUE -1,217,860.26 -1,313,309.06 -1,375,922.38 -1,457,692.76 34.73% -1,549,220.23 -2,244,109.00 69.03% CHARGES FOR SERVICE -199,137.77 -208,889.30 -278,211.79 -288,637.68 -239,817.62 -330,955.00 72.46% FINES AND FORFEITS -61,821.19 -43,270.67 -48,120.12 -43,063.14 -46,544.09 .67,100.00 69.37% MISC. REVENUE -175,609.03 -173,666.95 -283,668.76 -204,562.38 -200,931.80 -263,104.00 76.37% TRANSFERS IN -552,545.37 -517,319.09 -420,000.03 -468,832.50 -427,254.88 -718,306.00 59.48% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 -285,807.00 0.00% GENERAL FUND REVENUE -7,663,150.23 -7,275,338.95 -7,687,129.00 -7,913,133.68 -8,350,907.99 -11,222,931.00 74.41% CITY COUNCIL 33,182.74 36,153.93 36,367.52 32,919.37 34,043.92 53,222.00 63.97% CITY MANAGER 167,670.55 161,802.02 163,979.97 196,114.44 180,967.72 258,726.00 69.95% CITY CLERK 197,319.84 225,480.14 208,382.42 199,389.54 250,660.61 362,668.00 69.12% LEGAL 66,291.49 63,772.06 61,113.30 67,750.22 74,707.89 102,202.00 73.10% ADMINISTRATIVE SERVICES 358,821.83 356,392.46 362,992.13 377,557.13 386,254.17 553,751.00 69.75% M.I.S. DIVISION 229,770.95 121,026.71 107,731.46 113,349.86 113,475.73 207,999.00 54.56% POLICE ADMINISTRATION 453,871.52 466,223.69 418,759.61 446,170.87 547,836.87 766,773.00 71.45% POLICE PATROL 1,886,616.40 1,737,086.58 1,733,735.88 1,728,935.86 1,782,446.86 2,378,307.00 74.95% CODE ENFORCEMENT DIVISION 114,808.86 120,070.11 117,812.53 123,372.81 119,898.41 177,991.00 67.36% POLICE INVESTIGATIONS 766,757.23 521,627.79 469,637.47 537,689.81 546,223.03 722,301.00 75.62% POLICE COMMUNICATIONS 349,946.70 348,363.20 328,441.53 363,786.09 360,866.33 548,591.00 65.78% ROADS AND DRAINAGE 564,345.97 523,937.43 557,513.78 540,890.44 618,521.04 880,266.00 70.27% STORMWATER UTILITY DIVISION 755,261.52 659,967.90 555,808.30 662,448.88 849,588.54 1,254,290.00 67.73% CENTRAL GARAGE 101,756.00 139,787.23 146,649.03 132,474.38 149,335.45 216,664.00 68.92% FACILITIES MAINTENANCE 146,855.96 180,973.95 187,951.73 154,680.57 219,823.14 297,138.00 73.98% PARKS/RECREATION 660,348.53 653,741.73 643,178.70 669,408.46 712,260.91 960,533.00 74.15% CEMETERY 75,166.99 89,933.17 94,698.95 137,154.78 133,536.37 192,902.00 69.22% COMMUNITY DEVELOPMENT 287,688.13 172,611.94 166,708.82 153,519.13 158,895.76 234,133.00 67.87% NON -DEPARTMENTAL 469,208.59 531,713.25 640,287.63 584,748.48 724,300.75 1,054,474.00 68.69% GENERAL FUND EXPENDITURES 7,685,689.80 7,110,665.29 7,001,750.76 7,222,361.12 7,963,643.50 11,222,931.00 70.96% LOCAL OPTION GAS TAX TAXES -382,134.39 -376,667.29 -365,721.15 -370,155.43 -419,547.00 -553,152.00 75.85% INTERGVTL REVENUE -9,353.00 -9,353.00 -9,474.00 -9,758.00 0.00 -10,050.00 0.00% TRANSFERS IN 0.00 0.00 0.00 0.00 -45,385.80 -207,000.00 21.93% MISC. REVENUE -1,265.89 -2,296,013.32 -75.15 -2,964.62 -138.87 -106.00 131.01% LOGT FUND REVENUE -392,753.28 -2,682,033.61 -375,270.30 -382,878.05 -465,071.67 -770,308.00 60.37% OPERATING EXPENSES 159,995.95 181,308.75 164,373.99 131,552.97 165,655.91 320,103.00 51.75% DEBT SERVICE 264,463.23 2,330,741.99 243,199.81 242,740.90 242,783.29 242,783.00 100.00% GRANTS AND AIDS 50,000.00 50,000.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 1,341,794.74 93,750.03 266,095.50 0.00 136,742.10 157,000.00 87.10% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 50,422.00 0.00% LOGT EXPENDITURES 1,816,253.92 2,655,800.77 673,669.30 374,293.87 545,181.30 770,308.00 70.77% TAXES -1,621,326.91 -1,688,365.35 -1,763,731.98 -1,852,314.60 -1,975,537.62 -2,766,832.00 71.40% MISC. REVENUE -2,391.75 -2,078.85 -3,354.89 -4,455.51 -4,500.90 -26,095.00 17.25% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 -1,203,494.00 0.00% DST FUND REVENUE -1,623,718.66 -1,690,444.20 -1,767,086.87 -1,856,770.11 -1,980,038.52 -3,996,421.00 49.5511. TRANSFERS OUT 1,626,970.48 1,800,217.91 1,329,347.42 1,591,233.23 2,358,332.13 3,996,421.00 59.01% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00 0.00% DST FUND EXPENDITURES 1,626,970.48 1,800,217.91 1,329,347.42 1,591,233.23 2,358,332.13 3,996,421.00 59.01% MISC. REVENUE -2,467.37 -2,295.47 -776.73 -18,064.86 -28,071.58 -36,718.00 76.45% TRANSFERS IN -297,619.74 -255,068.85 -266,323.21 -272,060.44 -296,420.01 -287,844.00 102.98% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 -324,073.00 0.00% RRD REVENUE -300,087.11 -257,364.32 -267,099.94 -290,125.30 -324,491.59 -648,635.00 50.03% OPERATING EXPENSES 68,489.69 79,907.46 84,145.38 125,264.72 125,008.51 131,229.00 95.26% CAPITALOUTLAY 0.00 0.00 0.00 0.00 18,718.36 26,266.00 71.26% GRANTS AND AIDS 70,293.42 29,402.81 0.00 0.00 22,217.60 146,140.00 15.20% TRANSFERS OUT 340,871.52 73,092.15 51,175.09 47,500.00 59,352.00 345,000.00 17.20% RRD EXPENDITURES 479,654.63 182,402.42 135,320.47 172,764.72 225,296.47 648,635.00 34.73% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/15 MISC. REVENUE 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2014/2015 2014/2015 FROM FUND BALANCES 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent REC. IMPACT FEE REVENUE ACTUALS ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget PARKING IN LIEU OF FUND 0.00 0.00 0.00 0.00 8,200.00 8,200.00 100.009/ MISC. REVENUE -9,185.77 -10,370.26 -10,386.51 -14,513.72 -15,500.96 -13,905.00 111.48% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 -25,000.00 0.00% PARKING IN LIEU OF REVENUE -9,185.77 -10,370.26 -10,386.51 .14,513.72 -15,500.96 -38,905.00 39.84% CAPITAL OUTLAY 0.00 0.00 0.00 750.00 2,800.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 13,905.00 0.00% PARKING IN LIEU OF EXPENDITURES 0.00 0.00 0.00 750.00 2,800.00 13,905.00 20.14% MISC. REVENUE -27,571.81 -52,219.41 -131,017.03 -124,238.47 -101,789.81 -250,273.00 40.67% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 -6,907.00 0.00% REC. IMPACT FEE REVENUE -27,571.81 -52,219.41 -131,017.03 -124,238.47 -101,789.81 -257,180.00 39.58% OPERATING EXPENSES 0.00 0.00 0.00 0.00 8,200.00 8,200.00 100.009/ CAPITAL OUTLAY 5,117.54 0.00 5,522.91 0.00 0.00 0.00 0.00% TRANSFERS OUT 85,123.41 134,180.22 220,211.94 92,131.47 68,841.85 173,707.00 39.63% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 75,273.00 0.00% REC. IMPACT FEE EXPENDITURES 90,240.95 134,180.22 225,734.85 92,131.47 77,041.85 257,180.00 29.96% STORMWATER UTILITY FUND MISC. REVENUE TRANSFERS IN FROM FUND BALANCES STORMWATER REVENUE OPERATING EXPENSES TRANSFERS OUT STORMWATER EXPENDITURES LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS MISC. REVENUE FORFEITURES FUND REVENUES OPERATING EXPENSES CAPITAL OUTLAY GRANTS AND AIDS TO FUND BALANCES FORFEITURE FUND EXPENDITURES DST DEBT SERVICE FUND MISC. REVENUE TRANSFERS IN FROM FUND BALANCES DST DEBT SERVICE REVENUE OPERATING EXPENSES DEBT SERVICE TO FUND BALANCES DST DEBT SERVICE EXPENDITURES -796,834.27. -5,268.37 -801,202.71 -1,400.00 -993,474.10 -11000.00 -967,038.39 -976,171.90 -8,605.37 -1,002,705.00 97.35% 0.00 -150.00 0.00 0.00 0.00 0.00 0.00 0.00 -1,150.00 -100,000.00 0.00% 0.00 0.00 0.00 1,942.94 0.00 0.00% 0.00 0.00 0.00 -223,971.00 0.00% -796,834.27 0.00% -801,202.71 0.00 -993,474.10 0.00 -967,038.39 -976,171.90 0.00% -1,326,676.00 73.58% 0.00 0.00 0.00 1,150.00 51,498.19 7,480.96 32,146.21 10,848.68 23,286.31 222,540.00 4.87% 704,157.84 0.00 854,968.36 0.00 772,101.20 899,173.63 769,290.03 548,585.54 463,413.09 1,104,136.00 49.68% 704,157.84 403,588.00 854,968.36 823,599.39 100.00% 801,436.24 559,434.22 0.00 1,326,676.00 42.17% -880.00 -5,268.37 0.00 -1,400.00 -850.00 -11000.00 85.00% -112.60 -8,605.37 -121.57 -215.83 -62.52 -150.00 41.68% 0.00 0.00 0.00 0.00 -912.52 -1,150.00 79.35% 1,599.96 12,238.98 0.00 12,286.31 1,942.94 0.00 0.00% 5,881.00 0.00 0.00 11,000.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 3,000.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 1,150.00 0.00% 7,480.96 12,238.98 0.00 23,286.31 4,942.94 1,150.00 429.82% -2,076.65 -107.90 -5,640.83 -91.54 -3,600.59 -499.15 -40,037.38 -39,153.85 -447.01 -489.09 -2,086.00 21.43% -748,167.75 -748,043.28 -329,157.81 -745,965.72 -328,892.22 -759,369.78 -329,555.97 -769,415.22 -331,290.00 -1,025,887.00 75.00% 0.00 -402,136.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -1,334.00 0.00% .750,244.40 0.00 -753,684.11 .1,287.00 -749,566.31 -799,407.16 -329,265.71 -769,862.23 -328,983.76 -1,029,307.00 74.79% 675.00 -370,443.85 300.00 -257,407.07 675.00 -403,588.00 0.00 0.00 440,077.00 0.00 0.00% 899,173.63 439,089.50 916,471.13 463,413.09 926,928.63 403,558.60 2,013,840.20 403,588.00 1,029,306.50 1,029,307.00 100.00% 0.00 440,289.50 0.00 439,089.50 0.00 463,413.09 0.00 403,558.60 0.00 403,588.00 0.00 0.00% 899,848.63 916,771.13 927,603.63 2,013,840.20 1,029,306.50 1,029,307.00 100.00% MISC. REVENUE -107.90 -91.54 -499.15 -39,153.85 -489.09 -165.00 296.42% TRANSFERS IN -329,157.81 -328,892.22 -329,555.97 -331,290.00 -256,917.98 -402,136.00 63.89% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 .1,287.00 0.00% STORMWATER DEBT REVENUE -329,265.71 -328,983.76 -330,055.12 -370,443.85 -257,407.07 -403,588.00 63.78% DEBT SERVICE 440,077.00 440,289.50 439,089.50 463,413.09 403,558.60 403,588.00 99.99% STORMWATER DEBT EXPENDITURES 440,077.00 440,289.50 439,089.50 463,413.09 403,558.60 403,588.00 99.99% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/15 BUILDING FUND 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2014/2015 -307,732.69 2014/2015 -542,480.37 3rd Qtr 3rd Qtr 3rd Qtr 83.81% 3rd Qtr -3,318.96 3rd Qtr Annual -9,317.50 Percent -12,750.00 ACTUALS ACTUALS ACTUALS -5,138.00 ACTUALS -9,122.00 ACTUALS BUDGET 48.96% of Budget GOLF COURSE FUND -2,383.41 -2,211.98 -3,189.38 -3,550.83 -2,500.00 142.03% FROM FUND BALANCE 0.00 0.00 0.00 CHARGES FOR SERVICE -1,140,618.96 -1,164,039.12 -1,076,475.97 BUILDING REVENUES -1,047,559.13 -357,429.91 -1,108,227.31 -1,277,200.00 -524,159.36 86.77% MISC. REVENUE -25,266.14 -34,323.81 -87,534.70 -501,136.03 -33,114.04 -40,720.00 1,383,762.00 81.32% TRANSFERS IN 0.00 0.00 0.00 0.00 0.00 -15,000.00 0.00% GOLF COURSE FUND REVENUE -1,165,885.10 -1,198,362.93 -1,164,010.67 -1,548,695.16 -1,141,341.35 -1,332,920.00 85.63% ADMINISTRATION 401,770.98 450,248.07 467,018.16 593,914.32 464,101.28 590,736.00 78.56% MAINTENANCE 409,029.34 411,682.50 441,612.72 439,753.09 429,684.16 604,968.00 71.03% GOLF COURSE CARTS 110,160.48 107,461.68 110,065.66 94,042.33 113,047.06 137,216.00 82.39% GOLF COURSE FUND EXPENSE 920,960.80 969,392.25 1,018,696.54 1,127,709.74 1,006,832.50 1,332,920.00 75.54% AIRPORT CHARGES FOR SERVICE -12,760.07 -15,348.37 .6,671.16 -6,384.36 -4,956.19 -25,000.00 19.82% MISC. REVENUE -281,898.07 -314,430.41 -315,412.35 -308,054.84 -329,454.81 -425,185.00 77.49% AIRPORT REVENUE -294,658.14 -329,778.78 -322,083.51 -314,439.20 -334,411.00 -450,185.00 74.28% ADMINISTRATION 586,626.24 312,666.78 298,454.30 258,473.02 248,864.22 410,185.00 60.67% ECONOMIC DEVELOPMENT 0.00 0.00 1,201.81 12,637.50 7,635.64 20,000.00 38.18% AIRPORT EXPENSE 586,626.24 312,666.78 299,656.11 271,110.52 256,499.86 450,185.00 56.98% BUILDING FUND 264,757.05 227,132.68 231,475.22 258,160.59 332,765.95 LICENSES & PERMITS -307,732.69 -345,491.52 -542,480.37 -495,287.14 -505,693.38 -603,400.00 83.81% CHARGES FOR SERVICE -3,318.96 -4,416.98 -9,681.53 -9,317.50 -9,040.29 -12,750.00 70.90% FINES AND FORFEITS -2,159.18 -5,138.00 -3,150.68 -9,122.00 -5,874.86 -12,000.00 48.96% MISC. REVENUE -1,345.30 -2,383.41 -2,211.98 -3,189.38 -3,550.83 -2,500.00 142.03% FROM FUND BALANCE 0.00 0.00 0.00 0.00 0.00 -753,112.00 0.00% BUILDING REVENUES -314,556.13 -357,429.91 -557,524.56 -516,916.02 -524,159.36 -1,383,762.00 37.88% PERSONAL SERVICES 264,757.05 227,132.68 231,475.22 258,160.59 332,765.95 412,966.00 80.58% OPERATING EXPENSES 71,203.98 66,478.57 66,493.04 66,037.09 80,872.07 105,040.00 76.99% CAPITAL OUTLAY 0.00 0.00 0.00 -4,395.00 0.00 18,500.00 0.00% TRANSFERS OUT 0.00 0.00 0.00 48,832.47 79,430.50 847,256.00 9.38% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00 0.00% BUILDING EXPENSE 335,961.03 293,611.25 297,968.26 368,635.15 493,068.52 1,383,762.00 35.63% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/15 PERSONAL SERVICES 2010/2011 2011/2012 2012/2013 2013/2014 287,280.53 2014/2015 295,149.66 2014/2015 2014/2016 613,540.00 3rd Qtr 3rd Qtr 3rd Qtr OPERATING EXPENSES 3rd Qtr 3rd Qtr Annual Percent 80,887.60 ACTUALS ACTUALS ACTUALS 99,599.00 ACTUALS 71.73% ACTUALS 0.00 BUDGET of Budget CITY COUNCIL 0.00 12,500.00 1,519.87 3,700.00 0.00 0.00 0.00 TOTALS 0.00% TOTALS 358,821.83 PERSONAL SERVICES 17,068.62 17,067.42 17,050.82 POLICE COMMUNICATIONS 17,049.78 17,074.19 71.45% 22,767.00 75.00% 69.75% OPERATING EXPENSES 16,114.12 19,086.51 19,316.70 PERSONAL SERVICES 15,869.59 16,969.73 30,455.00 55.72% 354,824.09 TOTALS 33,182.74 36,153.93 36,367.52 OPERATING EXPENSES 32,919.37 34,043.92 53,222.00 63.97% 84,455.64 CITY MANAGER 140,334.00 OPERATING EXPENSES 60.18% OPERATING EXPENSES 32,635.40 31,756.93 26,215.83 19,820.83 PERSONAL SERVICES 164,627.11 158,587.29 160,270.42 CAPITAL OUTLAY 190,682.99 CAPITALOUTLAY 176,406.70 252,108.00 69.97% 0.00 OPERATING EXPENSES 3,043.44 3,214.73 3,709.55 89.96% 3,353.50 TOTALS 4,561.02 TOTALS 6,618.00 68.92% 121,026.71 CAPITAL OUTLAY 0.00 0.00 0.00 2,077.95 74.95% 0.00 0.00 0.00% TOTALS 167,670.55 161,802.02 163,979.97 196,114.44 180,967.72 258,726.00 69.95% CITY CLERK PERSONAL SERVICES 173,348.15 177,809.75 175,949.21 146,570.00 201,965.03 300,445.00 67.22% OPERATING EXPENSES 23,971.69 47,670.39 32,433.21 49,849.58 34,880.30 47,625.00 73.24% CAPITALOUTLAY 0.00 0.00 0.00 2,969.96 13,815.28 14,598.00 94.64% TOTALS 197,319.84 225,480.14 208,382.42 199,389.54 250,660.61 362,668.00 69.1291 LEGAL OPERATING EXPENSES 66,291.49 63,772.06 61,113.30 67,750.22 74,707.89 102,202.00 73.10% TOTALS 66,291.49 63,772.06 61,113.30 67,750.22 74,707.89 102,202.00 73.10% PERSONAL SERVICES 286,189.87 286,672.92 287,280.53 295,149.66 314,816.66 613,540.00 454,152.00 71.95% 69.32% OPERATING EXPENSES 72,631.96 69,719.54 75,711.60 80,887.60 108,761.00 71,437.51 CAPITAL OUTLAY 99,599.00 66.16% 71.73% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 12,500.00 1,519.87 3,700.00 0.00 0.00 0.00 TOTALS 0.00% TOTALS 358,821.83 356,392.46 722,301.00 362,992.13 POLICE COMMUNICATIONS 377,557.13 386,254.17 71.45% 553,751.00 POLICE PATROL 69.75% M.I.S. DIVISION PERSONAL SERVICES 346,984.47 343,490.13 323,368.59 354,824.09 PERSONAL SERVICES 1,687,370.49 PERSONAL SERVICES 197,135.55 OPERATING EXPENSES 85,091.53 81,515.63 93,529.03 84,455.64 74.91% 140,334.00 OPERATING EXPENSES 60.18% OPERATING EXPENSES 32,635.40 31,756.93 26,215.83 19,820.83 29,020.09 74.16% 32,665.00 CAPITAL OUTLAY 88.84% CAPITALOUTLAY 0.00 4,178.25 0.00 0.00 548,591.00 0.00 89.96% 35,000.00 TOTALS 0.00% TOTALS 229,770.95 121,026.71 107,731.46 113,349.86 113,475.73 74.95% 207,999.00 54.56% PERSONAL SERVICES 362,256.33 386,632.86 343,755.83 364,827.92 458,085.76 613,540.00 636,714.00 71.95% 67,141.17 OPERATING EXPENSES 82,615.19 79,590.83 75,003.78 68,842.95 108,761.00 86,051.11 CAPITAL OUTLAY 130,059.00 66.16% 1,380.95 CAPITALOUTLAY 91000.00 0.00 0.00 0.00 12,500.00 0.00% 3,700.00 766,757.23 0.00 #DIV/01 TOTALS 453,871.52 466,223.69 418,759.61 722,301.00 446,170.87 POLICE COMMUNICATIONS 547,836.87 766,773.00 71.45% POLICE PATROL PERSONAL SERVICES 346,984.47 343,490.13 323,368.59 354,824.09 PERSONAL SERVICES 1,687,370.49 536,329.00 1,568,229.26 OPERATING EXPENSES 1,562,457.88 1,548,919.30 1,597,092.52 2,132,059.00 74.91% 6,167.11 OPERATING EXPENSES 167,321.11 CAPITAL OUTLAY 168,045.32 167,631.00 175,028.86 169,785.34 228,942.00 74.16% 0.00% CAPITAL OUTLAY 31,924.80 812.00 3,647.00 4,987.70 15,569.00 548,591.00 17,306.00 89.96% TOTALS 1,886,616.40 1,737,086.58 1,733,735.88 1,728,935.86 1,782,446.86 2,378,307.00 74.95% PERSONAL SERVICES 100,937.65 103,023.49 100,224.92 105,774.38 108,821.33 154,406.00 70.48% OPERATING EXPENSES 13,871.21 17,046.62 17,587.61 17,598.43 11,077.08 23,585.00 46.97% TOTALS 114,808.86 120,070.11 117,812.53 123,372.81 119,898.41 177,991.00 67.36% PERSONAL SERVICES 696,463.50 442,218.22 394,986.94 456,023.69 469,654.44 613,540.00 76.55% OPERATING EXPENSES 67,141.17 78,028.62 74,650.53 81,666.12 76,568.59 108,761.00 70.40% CAPITAL OUTLAY 3,152.56 1,380.95 0.00 0.00 0.00 0.00 0.00% TOTALS 766,757.23 521,627.79 469,637.47 537,689.81 546,223.03 722,301.00 75.62% POLICE COMMUNICATIONS PERSONAL SERVICES 346,984.47 343,490.13 323,368.59 354,824.09 354,699.22 536,329.00 66.13% OPERATING EXPENSES 2,962.23 2,877.43 5,072.94 8,962.00 6,167.11 12,262.00 50.29% CAPITAL OUTLAY 0.00 1,995.64 0.00 0.00 0.00 0.00% TOTALS 349,946.70 348,363.20 328,441.53 363,786.09 360,866.33 548,591.00 65.78% ROADS AND DRAINAGE CITY OF SEBASTIAN 469,481.28 445,124.30 GENERAL FUND DEPARTMENTS 467,140.37 487,435.95 QUARTER ENDING 06/30/15 PERSONAL SERVICES 80,451.54 PERSONAL SERVICES 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2014/2015 2014/2016 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budeet ROADS AND DRAINAGE 490,195.43 469,481.28 445,124.30 467,140.37 487,435.95 703,930.00 PERSONAL SERVICES 80,451.54 PERSONAL SERVICES 481,240.57 29,350.91 447,984.93 11,840.98 448,718.23 132,145.75 406,365.79 69.44% 419,784.73 OPERATING EXPENSES 612,011.00 68.59% 14,142.60 OPERATING EXPENSES 81,440.40 CAPITAL OUTLAY 75,952.50 14,403.70 70,216.30 61.65% 103,241.75 CAPITAL OUTLAY 94,851.36 133,415.00 71.09% 3,929.00 CAPITAL OUTLAY 1,665.00 0.00 3,000.00 38,579.25 643,178.70 31,282.90 101,756.00 103,884.95 139,787.23 134,840.00 77.04% TOTALS 564,345.97 149,335.45 523,937.43 68.92% 557,513.78 FACILITIES MAINTENANCE 540,890.44 618,521.04 880,266.00 70.27% STORMWATER UTILITY DIVISION PERSONAL SERVICES 62,189.38 PERSONAL SERVICES 80,252.94 105,126.51 12,078.91 95,727.12 85,285.79 92,005.39 116,835.65 PERSONAL SERVICES 401,188.02 71.99% 325,347.50 66,603.02 353,169.44 73,433.44 293,811.06 74,062.81 394,677.12 61,244.16 563,066.00 70.09% 65.84% OPERATING EXPENSES 354,073.50 0.00 333,435.40 2,414.00 202,638.86 18,161.80 368,637.82 1,431.02 424,955.52 12,773.00 661,268.00 64.26% TOTALS CAPITAL OUTLAY 0.00 180,973.95 1,185.00 187,951.73 0.00 154,680.57 0.00 297,138.00 29,955.90 137,154.78 29,956.00 100.00% TOTALS 755,261.52 69.22% 659,967.90 0.00 555,808.30 84,725.63 662,448.88 358,941.00 849,588.54 23.60% 1,254,290.00 67.73% 469,208.59 CENTRALGARAGE 490,195.43 469,481.28 445,124.30 467,140.37 487,435.95 703,930.00 PERSONAL SERVICES 80,451.54 OPERATING EXPENSES 124,638.88 29,350.91 130,590.61 11,840.98 114,053.37 132,145.75 190,299.00 69.44% 184,575.80 OPERATING EXPENSES 21,304.46 28,015.00 14,142.60 CAPITAL OUTLAY 12,129.42 CAPITAL OUTLAY 18,421.01 14,403.70 23,365.00 61.65% 16,112.79 CAPITAL OUTLAY 0.00 1,005.75 3,929.00 TOTALS 0.00 2,786.00 3,000.00 92.87% 643,178.70 TOTALS 101,756.00 166,708.82 139,787.23 153,519.13 146,649.03 158,895.76 132,474.38 149,335.45 216,664.00 68.92% FACILITIES MAINTENANCE PERSONAL SERVICES 62,189.38 PERSONAL SERVICES 80,252.94 105,126.51 12,078.91 95,727.12 85,285.79 92,005.39 116,835.65 148,975.00 78.43% 71.99% OPERATING EXPENSES 66,603.02 123,890.00 73,433.44 61.59% 74,062.81 OPERATING EXPENSES 61,244.16 89,139.52 135,390.00 65.84% 37,434.00 CAPITAL OUTLAY 0.00 CAPITAL OUTLAY 2,414.00 18,161.80 1,431.02 13,847.97 12,773.00 108.42% TOTALS 146,855.96 717.97 180,973.95 TOTALS 187,951.73 0.00 154,680.57 219,823.14 297,138.00 73.98% 137,154.78 PERSONAL SERVICES 490,195.43 469,481.28 445,124.30 467,140.37 487,435.95 703,930.00 69.24% OPERATING EXPENSES 168,723.45 29,350.91 172,131.57 11,840.98 178,864.08 12,917.28 186,155.30 20,798.94 184,575.80 21,530.55 214,162.00 28,015.00 86.19% CAPITAL OUTLAY 1,429.65 CAPITAL OUTLAY 12,128.88 19,190.32 16,112.79 40,249.16 42,441.00 94.84% TOTALS 660,348.53 653,741.73 287,688.13 643,178.70 172,611.94 669,408.46 166,708.82 712,260.91 153,519.13 960,533.00 158,895.76 74.15% CEMETERY 67.87% NON -DEPARTMENTAL PERSONAL SERVICES 62,189.38 63,824.35 68,696.91 12,078.91 105,631.51 85,285.79 111,918.15 85,217.51 155,468.00 80,000.41 71.99% OPERATING EXPENSES 12,977.61 123,890.00 17,308.83 61.59% 26,002.04 OPERATING EXPENSES 30,533.27 21,618.22 37,434.00 57.75% CAPITAL OUTLAY 0.00 8,799.99 0.00 990.00 0.00 0.00 0.00 717.97 0.00% TOTALS 75,166.99 0.00 89,933.17 0.00 94,698.95 0.00% 137,154.78 TRANSFERS OUT 133,536.37 192,902.00 69.22% PERSONAL SERVICES 258,337.22 160,770.96 153,791.54 132,720.19 137,365.21 206,118.00 66.64% OPERATING EXPENSES 29,350.91 11,840.98 12,917.28 20,798.94 21,530.55 28,015.00 76.85% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00% TOTALS 287,688.13 172,611.94 166,708.82 153,519.13 158,895.76 234,133.00 67.87% NON -DEPARTMENTAL PERSONAL SERVICES 12,078.91 85,285.79 85,217.51 80,000.41 76,302.34 123,890.00 61.59% OPERATING EXPENSES 457,129.68 446,427.46 505,291.15 504,748.07 563,272.78 571,643.00 98.54% GRANTS AND AIDS 0.00 0.00 717.97 0.00 0.00 0.00 0.00% TRANSFERS OUT 0.00 0.00 49,061.00 0.00 84,725.63 358,941.00 23.60% TOTALS 469,208.59 531,713.25 640,287.63 584,748.48 724,300.75 1,054,474.00 68.69% TOTALGENERALFUND 7,685,689.80 7,110,665.29 7,001,750.76 7,222,361.12 7,963,643.50 11,222,931.00 64.35% CITY OF SEBASTIAN FLORIDA CAPITAL PROJECT STATUS REPORT June 30, 2015 FUND 310 GENERAL CAPITAL PROJECTS 23,707.18 23,707.18 100.00% - - Project Fish House Improvements Project Expenditures Percent 8,723.61 Funds Number Description Budget To Date Expended Encumbrances Remaining A1411 Computer Overhaul 300,000.00 260,019.50 86.67% - 39,980.50 A1412 Diesel Fuel Tank (CLOSED) 32,812.62 32,812.62 100.00% - 0.00 A1513 Police Vehicle Replacement 368,000.00 124,115.36 33.73% 167,673.26 76,211.38 A1514 Roof Repairs 75,000.00 52,990.34 70.65% - 22,009.66 A1515 Diesel Fuel Tank Software 25,000.00 - 0.00% - 25,000.00 A1516 Stormwater Equipment 102,000.00 55,850.87 54.76% 47,724.00 (1,574.87) A1517 Vac Truck 361,500.00 - 0.00% 361,502.60 (2.60) A1518 Clear Village Software 61,762.00 28,459.00 46.08% 32,553.00 750.00 FUND 330 TRANSPORTATION PROJECTS 1,326,074.62 554,247.69 41.80% 609,452.86 162,374.07 FUND 320 CAPITAL FACILITIES PROJECTS Project Expenditures Percent Funds Project Description Project Expenditures Percent Encumbrances Funds Number Description Budget To Date Expended Encumbrances Remaining C1125 Riverview Park Fountains (Closed) 23,707.18 23,707.18 100.00% - - A1320 Fish House Improvements 512,766.00 131,791.62 25.70% 8,723.61 372,250.77 A1422 Tennis Wall 32,000.00 22,032.98 68.85% - 9,967.02 A1424 Disc Golf @ Stormwater Park 18,000.00 - 0.00% - 18,000.00 A1521 Community Center Parking 52,000.00 840.00 1.62% - 51,160.00 A1522 Fisherman's Landing Shoreline 22,000.00 1,250.00 5.68% - 20,750.00 A1523 Skate Park Rebuild 125,000.00 61,356.70 49.09% 32,867.50 30,775.80 A1524 Yacht Club Pier Decking 60,000.00 - 0.00% - 60,000.00 A1525 Boat Lift (Closed) 7,975.82 7,975.82 100.00% - - A1526 Veteran's Memorial 11,000.00 10,277.00 93.43% - 723.00 864,449.00 259,231.30 29.99% 41,591.11 563,626.59 FUND 330 TRANSPORTATION PROJECTS Project Project Expenditures Percent Funds Number Description Budget To Date Expended Encumbrances Remaining Cl 132 Gateway Enhancement 25,000.00 5,321.49 21.29% 17,550.00 2,128.51 A1231 Presidential Streets 971,021.40 932,365.33 96.02% - 38,656.07 A1433 Street Repaving (closed) 104,116.80 104,116.80 100.00% - - A1434 Tulip Drive 423,977.00 20,000.00 4.72% - 403,977.00 A1531 Police Station Parking 52,000.00 - 0.00% - 52,000.00 A1532 Cav, Corp Parking 202,000.00 2,450.00 1.21% - 199,550.00 A1533 Pedestrian Bridges (Closed) 32,139.83 32,139.83 100.00% - - A1534 Fleming Street Paving 327,023.00 272.30 0.08% 326,215.00 535.70 A1535 Coolidge Street Paving (Closed) 480,670.60 480,670.60 100.00% - - A1536 Street Paving 157,000.00 52,821.90 33.64% 82,966.40 21,211.70 A1537 Riverview Park Sidewalks 35,000.00 - 0.00% - 35,000.00 A1538 Highway Beautification 100,000.00 12,947.50 12.95% 1,027.50 86,025.00 2,909,948.63 1,643,105.75 56.47% 427,758.90 839,083.98 FUND 363 STORMWATER IMPROVEMENTS Project Project Expenditures Percent Funds Number Description Budget To Date Expended Encumbrances Remaining A1461 Quarter Round (Closed) 495,003.01 495,003.01 100.00% - - A1561 Quarter Round (Closed) 211,509.80 211,509.80 100.00% - - A1562 Indian River Lagoon 100,000.00 - 0.00% - 100,000.00 806,512.81 706,512.81 87.60% - 100,000.00 FUND 455 AIRPORT PROJECTS Project Project Expenditures Percent Funds Number Description Budget To Date Expended Encumbrances Remaining A1351 Main Street Access Road 1,641,163.00 605,765.43 36.91% 268,640.28 766,757.29 A1451 AP Hangar 1,525,000.00 161,865.72 10.61% 83,003.09 1,280,131.19 3,166,163.00 767,631.15 24.24% 351,643.37 2,046,888.48 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED NNE 30, 2015 As of June 30, 2015, the total of the City's cash and investments were $12,071,107.19. Of this, $8,473,309.15 was held in an interest bearing checking account at Seacoast National Bank and $3,597,798.04 was invested with the State Board of Administration. The City did not purchase any new securities during the quarter and does not currently hold any investments in government securities. At this time, the obtainable yields on qualified maturities less than three years are still less than the yield received on our checking account, which is .30% over the rate for 13 week Treasury Bills. The State Board rate has been in a range of about .16% SEACOAST NATIONAL BANK Per Audited Financial Statements STATE BOARD OF ADMINISTRATION (SBA) Initial Assignment of FY2012-13 Surplus Changes to Assigned. Reserves CURRENT 09/30/14 Surplus for FY2013-14 CURRENT 09/30/14 CASH BALANCE ALLOCATION BALANCE PERCENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund $ 4,212,159.14 117.08% General Fond S 1,569265.71 43.62% Local Option Gas Tax Fund 78,309.79 2.18% Local Option Gas Tax Fond - 0.0W/o Discretionary Sales Tax Fond 1,223,380.76 34.00% Discretionary Saks Tax Fund 841,899.47 23.40% Riverfront Redevelopment Fond 382,874.95 10.64% Riverti o at Redevelopment Fwd 96,184.89 2.67% Parking In -Lieu -Of Fwd - 0.00% Parking In -Lieu -Of Fwd 42,028.14 1.17% Recreation Impact Fee Fwd 603,522.21 16.77% Recreation Impact Fee Fwd 16,559.12 0.469% Stormwater Utility Fwd 461,400.53 12.82% Stonnwater Utility Fwd - 0.000/0 Law Enforcement Forfeiture Fwd 8,683.66 0.24% Law Enforcement Forfeitwe Fwd 33,655.70 0.94% Discretionary Saks Tay, Debt Service Fwd 257202.14 7.15% Discretionary Saks Tax, Debt Service Fwd - 0.000% Stormwater Series 2003 Debt Service Fwd 21,982.51 0.61% Smnmvater Series 2003 Debt Service Fwd - 0, w/o Capital Projects Fund 54219.69 1.51% Capital Projects Fwd - O.W% Capital Improvements Fwd (63927) -0,02% Capital Improvements Fwd - coo./ Tmnsportaton Fwd (92,690.10) -2.59% Transportation Fwd - 0.00°/ Stormwater Projects Fwd 0.00 0.00% Stormwater Projects Fwd - 0.00% Golf Course Fwd (65272) -0.02% Golf Cause Fwd - 0.000% Golf Course Projects Fwd - 0.00% Golf Course Projects Fwd 147,627.93 4.10% Airport Fwd 112,839.62 3.14% Airport Fwd - 0.00% Airport Projects Fwd (238,842.74) -6.64% Airport Projects Fwd - 0.00% Building Department Fwd 718,017.76 19.%% Budding Department Fwd 373,862.74 10.39% Cemetery Trust Fwd 638,705.22 17.75% Cemetery Trust Fwd 256,714.34 7.14% Performance Deposits Fwd 32,84LD0 0.91% Performance Deposits Fund 220,000.00 6.11% Total Bank Balance S 8,473,309.15 235.51% Total SBA Balance S 3,597,798.04 100,00% REPORT ON GENERAL FUND CASH RESERVES FOR THE QUARTER ENDED JUNE 30, 2015 General Fund Cash Reserves are maintained to minimize the impact of unforeseen or emergency events, such as natural disasters, significant revenue shortfalls or unanticipated expenditures on the City's operations. City policies require reserves greater than or equal to thirty percent of the annual General Fund total expenditures budget, less debt service, interfund transfers and capital expenditures. However, should there be an event that caused City-wide damages of 30%, it is preferable to maintain a reserve balance of about $5 million dollars. A portion of this balance has been set aside from surpluses added since FY2012-13 for funding unanticipated repairs and replacements. Unassigned Reserves 09/30/13 Per Audited Financial Statements $5,065,242 Initial Assignment of FY2012-13 Surplus Changes to Assigned. Reserves 19,789 09/30/14 Surplus for FY2013-14 263,874 09/30/14 Per Audited Financial Statements $5,348,905 -28,056 Less Equipment and Facilities 09/18/14 Replace Police Authentication System Repair and Replacement Reserve 360,615 09/30/14 Balance $4,988,290 01//14/15 Audit Fee for new GASB -2,000 01/28/15 Building Department Software -19,800 05/13/15 Seawall Engineering Assessment -50,000 $4,916,490 Equipment and Facilities Repair and Replacement Reserve Balances 09/30/13 Initial Assignment of FY2012-13 Surplus $467,286 $467,286 06/30/14 Replace 3 Mowers & Dump Truck -96,915 370,371 09/10/14 Replace Excavator -28,056 342,315 09/18/14 Replace Police Authentication System 4,343 337,972 09/30/14 Assignment of FY2013-14 Surplus +263,874 601,846 10/06/14 Repairs for Sinkhole at Rolling Hill Ditch -18,554 583,292 10/10/14 Repairs to Pedestrian Bridge -30;215 553,077 11/07/14 Ditch Work—Barber, Caravan & Crowberry -9,598 543,479 12/10/14 Replace Bucket Truck -94,641 448,838 06/24/15 Repairs to City Garage Roof -8,651 440,187 06/24/15 Pipe Repair — Coolidge/Indian River Drive -14,980 425,207 06/24/15 Sidewalk Repairs at Barber Street Bridge -1.926 423,281 08/26/15 Community Center/Yacht Club Pumps/Wells -5,140 418,141 08/26/15 Cemetery Irrigation due to lighting strike -387 417,754 08/26/15 Repairs to Main Street Dock -1,500 416,254 Pending Communications Dispatch Console -29,983 386,271 Pending Repairs to Tennis Court Fencing -850 385,421 Pending Repairs to Police Department generator -1,000 384,421 Pending Replace Parks mower -10,525 373,896 Pending City Hall/Community Center air conditioners -13,281 360,615 mr OF SESASUM HOME OF PELICAN ISLAND To: Mayor and City Council Thru: Joe Griffin, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: August 10, 2015 Re: 3" Quarter Accomplishments Fiscal Year 2015 Enclosed please find the 3rd Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended June 30, 2015. CITY CLERK Legislative Support Matters • City Clerk prepared, scanned agenda packets, attended and recorded minutes for 5 Regular City Council meetings and one Council/Boards workshop/seminar • Completed follow up of approved Council matters — letters, entails, scanning to LF, indexing, certifying • 10 resolutions adopted by Council • 1 ordinance adopted by Council • 13 proclamations prepared for presentation by Mayor • Placed two legal ads in Press Journal • Provided monthly City calendars and revisions to Council, city staff and press • Coordinated attendance of clergy for Council meeting invocations • Managed Council emails for retention and scanned and forwarded incoming mail to Council • Registered and made travel arrangements for five Council Members for FLC annual conference • Submitted, proofed, distributed one land development code supplement • Submitted, proofed, distributed one code supplement Records Management Program • Responded to 23 public records requests • 34 boxes of records that reached retention or were scanned & 15 bags of duplicate and OSA records destroyed by Shred -It Recycling • Scanned into Laserfiche 22 sets of minutes, 14 agenda packets, 10 Resolutions, 1 Ordinance, 14 contracts/ updates, 23cemetery documents, 1 budget/CAFR documents, 5 deeds, 4 election documents, 15 personnel files, 10 vehicle documents, one subdivision file and 64 Capital Project documents/files • PD officer light duty scanned 52 terminated personnel records for HR Election Matters • PAC monthly campaign reports timely submitted and provided to Press as requested City Board Matters • Noticed vacancies, prepared three board appointment transmittals for Council, notified and provided info to appointee, updated Board Handbook and distributed pages and posted on O:drive • Prepared six certificates of appreciation for outgoing members • City Clerk attended and recorded 0 Board of Adjustment meeting • City Clerk attended and recorded one Disabilities Advisory Committee meeting • City Clerk attended and recorded two CRA meetings • Deputy City Clerk prepared agenda, attended and recorded one Veterans Advisory Board meeting • Deputy Clerk prepared agenda, attended and recorded three Natural Resources Board meeting • Deputy Clerk attended and recorded two Budget Review Advisory Board meetings • Published all scanned City board packets to City website and Laserfrche and provided to press and council • Coordinated city board training in sunshine law and successful committees by Florida Institute of Government Audio -Visual. Website and Other E Records Matters • 259 Work orders were closed for AV and website updates/additions : Electronic Records - 3; Hardware - 5; Meeting Request - 3; Order— 4; Other — 7; Publications ->Print - 3; Publications ->Video - 37; Security— 1; Software - 18; Telecom - 1; Training — 2; Website/COS-TV/PP Total — 175; • ERIM and AV Spec Sinno filmed Sebastian Historical Society Anniversary celebration, Memorial Day observance, Working Waterfront Historical Section Ribbon Cutting and Police Chief Interviews for broadcast on CH 25 • ERIM setup and started to use YouTube for Archive of the City of Sebastian Produced Videos • ERIM purchased and installed new Dell server for additional Storage, Backup and Domain related functions • ERIM purchased and installed 12 new monitors/speakers for Council dais • ERIM supervised or attended with AV Spec/Techs for live broadcast or recording 22 City meetings Cemetery Matters • Certificates of Interment Rights issued for 13 locations for a total of $20,000 • Scanned all cemetery records as sold or amended for permanent retention (see Records Management) • Entered into Pontem database all burials and lots/niches sold Community/Staff Matters • Responded to/or forwarded 95 public inquiry e-mails to the General City of Sebastian e-mail address CITYSEB and phone messages from front desk and forwarded to appropriate departments for response • ERIM volunteered for after school Computer training for Sebastian River Middle School — ended May • Provided information to IRC Sheriffs citizen academy tour in clerk's office re: records in June PersonneVEducational Matters • Deputy Clerk attended ERMA Annual Conference in May • Deputy Clerk attended Ethics Seminar in Vero Beach in April • ERIM passed the Route Portion of the CCNP Routing/Switching certification in June ADMINISTRATIVE SERVICES • Prepared 2°' Quarter 2015 Budget Amendment and made presentation to Budget Committee and City Council. • Distributed instructions for submitting 2016 Operating Budget request to Administrative Services. • Met with departments to review their 2016 Operating Budget and Capital Program request. • Compiled 2016 Operating Budget and Capital Program and made presentation to Budget Committee. • Attended workshop for City Council and Boards on the Sunshine Law and conducting meetings. • Issued agenda and coordinated meetings of the Police Pension Board. • Attended regular meetings to review status of capital projects. • Conducted employee grievance appeals. • Handled normal processing of payroll, accounts payable and cashiering. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Worked on review and revision of City personnel policies. • Recruited, interviewed and hired replacements for vacant positions. POLICE DEPARTMENT Administration • Arrest Reports (Juveniles)....................................................................... 4 • Arrests Reports (Adults)......................................................................... 92 • Accident Reports/Driver Exchanges processed, dispersed/entered into CAPERS.,.... 103 • Traffic Citations processed and entered into CAPERS ...................................... 141 • Traffic Enforcements............................................................................. 286 • Parking Citations processed, followed up and entered into CAPERS ..................... 21 • Warning Citations processed, followed up and entered into CAPERS .................. 547 • Subpoenas signed, processed and distributed .................................................. 251 • Public Records Request.......................................................................... 223 • Continued review of agency policies as per accreditation standards. • Conducted interviews for two Police Officer positions. • Administration attended 6 Council meetings. • Attended over 100 Law Enforcement related meetings and 34 public meetings and/or speaking engagements. • Attended over 40 hours of training. • Conducted 3 leadership training/mentoring sessions with sergeants, corporals and civilian supervisors. Volunteers • The Community Service Volunteers worked a total of 2,302 hours during this quarter. • 52 bank deposit details were made. This service is done for City Hall saving time for the employees by not having to leave their assigned duties. • 0 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc. • 798 house watches/close patrols were completed. • 59 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc. • 109 business checks were made. These business checks are done and help the patrol officers keep an eye on the business community which cuts down on crime. • 73 area checks of banks were made. Visual marked units around banks at various times helps to deter crime. • 69 Airport checks were made. Again the visibility helps to deter crime. • 123 special details were assigned. • 8 miscellaneous assist for law enforcement personnel. • 117 paper runs i.e.: State Attorneys Office, Sheriffs Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney packets and what ever other items are needed. • Assisted with traffic control on 4 traffic crash scenes. • 0 warnings for handicapped parking tickets issued and 0 warnings for other parking issued. • 29 citizen contacts. • 405 Miscellaneous jobs. • 31 hours of Funeral Escorts were done. School Resource Officer • Scanned personnel files for City Hall. • Assisted road patrol duties to handle calls for service in the lobby and conducted follow ups of reports I had taken. • While on light duty I have assisted the evidence technician with organizing and inventory. • Completing input into a purge spreadsheet and doing research on each case. • Preparing for Christmas in July fundraiser (July 18, 2015) for Shop With A Cop. • Prepared lesson plans for 2015-16 D.A.R.E. and G.R.E.A.T. Programs. Road Patrol and Special Operations • Officers were dispatched to 2,714 calls for service, and self -initiated 3,553 events. • 92 adult and 4 juvenile arrests were made. • Officers issued 138 citations, 21 parking citations, and 547 written warnings. • Officers completed 896 offense reports and 103 crash reports. Citations Warnings Incidents Arrests • Traffic Homicides (462) 41 92 45 1 • Boat Ofc (ID 447) • K-9 Ofc's (41/38/46/37) • TOTALS • K-9 Arrest (Misdemeanors) • K-9 Arrest (Felonies) • K-9 Training hours • K-9 Demonstrations • K-9 Narcotic Searches • K-9 Activity Reports Assigned to shift coverage. 14 77 43 12 55 169 88 13 VA111 12 • K-9 Schools Attended 1 (Police K-9 First Aid) • K-9 Additional Training 20 (SRT, In-house, etc.) During this quarter, we have experienced an unprecedented loss of man-hours due to officer injury status. Two K9 handlers and two shift officers were/have been out of service for the majority of this quarter. This loss is reflected slightly in the officer initiated activity numbers, e.g.-citations, warnings, arrests. Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. Investi¢ations ADRI May June Active Cases 87 51 53 Cases Assigned 38 16 8 Cases Closed 33 3 4 Cases Inactive 27 11 9 Arrest 2 0 1 # of Warrants Obtained 5 3 6 Supplements 48 21 17 Communications Division • 10,925 calls entered into C.A.D. of that: • 4,551 were dispatched calls for service. • 1,588 were Code Enforcement Initiated calls. • 3,533 were Officer Initiated calls. • 981 were Volunteer Initiated calls. • 272 were duplicated and/or miscellaneous information calls. • Total 911 calls received 3,499 of that the breakdown of the lines are as follows: • Wireless 911 calls — 2,981 (cell phones) • Land -line 911 calls — 517 (residential and/or business land lines) • VOIP 911 calls — 181 • 993 of the calls were transferred to other agencies. • 192 were 911 hang-ups. Total Admin Lines calls: • Incoming 6,118 • Outgoing 2,808 • Transferred 1,386 • Abandoned 7 Training attended: • 9 Dispatchers completed Police Legal Science month training. • 9 Dispatchers completed APCO monthly training articles. • I AOCO/NENA Annual Conference. • 1 FDLE Regional Workgroup Meeting. • 1 Leadership, Team Building and Coaching Skills for Managers and Supervisors. • 1 How to Improve Employee Accountability. • Radio and playback equipment was repaired. • Solacom phone equipment repaired. • Repaired Higher Ground recording equipment report section. • New desk Task Lamps (3). During this quarter as in all quarters, we assisted the Citizens of Sebastian with house watch requests and cancellation services, citation sign offs, information, phone numbers and other services by contacting other Agencies and/or Departments for them. Communications receives and dispatches all non -emergency and emergency phone calls, as well as requests for Law Enforcement, Code Enforcement and Volunteer services. While on calls for services, Communications will assist the Officers, Detectives, Code Enforcement and Volunteers with placing phone calls to citizens, parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any other agency requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies regarding cases our agency is working. Communications helps officers to search for information, phone numbers, etc. Communications also assist other agencies with information and/or request they may have. Alarm Assessments • $930.00 in alarm permits (new and renew) • $0 in false alarms fines • 232 alarm responses by officers, 79 of these were false. • 50 New permits issued. Code Enforcement Division Of the 1,680 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 38 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 174 property inspections for title companies and 83 sign violations. • 553 Code Services. • 515 re -inspections, 57 violations were not complied with, 136 were posted for abatement, 36 abated by vendors. • 292 violations complied. • 15 Liens filed, 32 liens released. • 153 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were 11 calls for water violations during the first quarter. PUBLIC WORKS DEPARTMENT Roads and Maintenance Division Our Roads and Maintenance Division accomplished the following for the third quarter of this fiscal year: • Worked on Lights in Compound • Removed walkway at the Golf Course • Worked on sign for Community Center • Repaired pipe at the Golf course • Repaired deck boards at Rotary Club Dock • Repaired lights at Easy St. Park • Put millings on edge of road • Cleaned and edged sidewalk on Schumann • Cleaned the Big Building • Worked on Golf Cart path • Patched pot holes • Took MOT Class • Took steel to Mr. Scrap • Hauled concrete for sidewalk project • Worked on Bridge repairs • Transported backhoe to dealer • Repaired lights at Cemetery • Picked up trees to plant at the Dog park • Repaired lights at Riverview volleyball court • Repaired doors at Crabby Bills • Worked on Golf Course Restroom • Repaired Main Street Dock • Hauled dirt for airport • Trim Trees off road • Repaired dumpster fence at the football field • Island Clean up • Repaired dog park parking lot • Installed new A/C at the sign shop • Installed millings in cemetery • Trim trees in Riverview Park, city hall, and cemetery • Installed landscape timer at G/C • Installed banner for Earl's Hideaway • Took cat loader to caterpillar • Painted the doors at Crabby Bills • Treated deck boards at Crabby Bills • Repaired deck boards at observation deck at Riverview • Repaired cart bridge at the golf course • Picked up dead animals 0 Repaired lights on Jackson Street Sign Shop • Regulatory signs 85(40 stop signs in this #). • Warning Signs 21 • Guide signs 36 • Specialty signs 96. This includes Temp signs and Aframe/ Marquise signs and decals and setup for events. Also Signs made for other departments. • Pavement Markings. 460 Ft. • Straightening /Maintenance. 120 hrs. This includes pothole repair. Parks and Recreation Division • Set up stage and prepped Riverview Park for 3 Concerts in the Park • Set up stage for Relay for Life and High School Graduation. • Set up for Earth Day and Memorial Day Ceremony. • Set up and assisted with the Relay for Life at Riverview Park • Set up and ran Easter Egg Hunt • Installed new landscaping at Community Center • Installed Fence around Playground at Schumann Park • Repaired Picnic Tables at Creative Playground • Repaired fence and windscreens at Friendship Park Clay Courts • Repaired irrigation heads in Riverview Park • Repaired control valves at Splash Pad • Replaced basketball nets at Barber St. Sports Complex & Schumann Tennis Park • Replaced spray heads and solenoids in irrigation system throughout City • Repaired irrigation pumps throughout City • Painted Handicap Parking lines and symbol at B.S.S.C. • Trimmed trees throughout City • Continued regular maintenance • The Recreation Division — Continued city run programs. Cemetery Division The Cemetery crew did routine mowing, weed eating and edging. Worked with the corrections crew, Fixed irrigation, Trimmed trees, Sprayed round up. City Garage Division The Fleet Management staff Completed 208 repair work orders, 36 preventative maintenance services, 28 service calls and 7 road trips to pick up repair parts. In addition to in-house vehicle/equipment work orders, 20 vehicle and equipment repairs were scheduled and completed by outside vendors. Purchased the following vehicles and equipment: • (2) John Deere Mowers for Parks • (1) Scag Mower for Cemetery Took Delivery of the following units: • (1) John Deere Backhoe for Stormwater Division • (1) John Deere Mower for Airport • (1) Bobcat-ToolCat for Airport • (1) Enclosed Barricade Trailer for Public Works • Enclosed Trailer for Parks Division Completed the prep (lights, rack, graphics, etc) on the following Units: • (1) Code - Pickup - PC -92 • (1) Stormwater-Crew Cab -Truck- SW -677 • (1) Public Works- Barricade Enclosed Trailer- PW -74 • (1) Airport - ToolCat - AP -23 • (1) Airport - Mower - AP -21 • (1) Stormwater - Backhoe - SW - 678 Completed the Sale of Equipment: 12 Equipment/Items Gov. Deals - $19,871— Total for the year $54,806.25 Fuel Cost as of July 7, 2015 is as follows: • $3.20 per gallon of gasoline decrease of 6% over the past 90 days • $3.40 per gallon of diesel fuel decrease of 7 % over the past 90 days Building Maintenance Division The Building Maintenance Division completed the follow: • Conducted quarterly sprinkler tests. • Completed annual fire extinguisher certification all buildings and vehicles • Pumped tank and replaced lift station pump at Yacht Club • Pumped lift station tanks at Riverview Park and Splash pad • Start Roof repairs Fisherman's landing. • Paint Community Center • Pressure clean and paint floors Riverview Park restrooms, pressure clean restrooms at Splash Pad, Yacht Club and Main Street • A/C repairs Golf Course unit #1, Senior Center unit #2, Fisherman's Landing unit #2, City Hall unit # RTU -2 • Arrange seating in Council Chambers for FDLE training • Continue monitoring of contracts with pest control, A/C, elevators, fire sprinklers tests and monitoring • Continued monthly preventative maintenance schedule on lift stations, A/C filters, gates, etc. • Continued daily maintenance, cleaning and repair of all public work facilities Stormwater Division • Completed Phase 3 of 2012 V4 round project • Replaced 30 driveways • Pipe Installed — 1300 LF • Side Ditches Piped -2 • Road Crossings Replaced -2 • % round cleaning by Contractor — whole city • Ditches Excavated — 9 • Long Arm Mowing — Unit 6, various hazard areas, Stonecrop, Golf Course, Airport Drive West, Balboa Ditch north end. • Cut and Clear new debris area at Airportl /4 round installed by City — 1, 054 LF • Vac Truck: o Debris collected — approximately 85 cubic yards o. Driveway culverts cleaned — 43 o Sideyard pipes — 5 o Road Crossings — 4 GOLF COURSE 14-15 13-14 Difference+/ - Total Revenue $256,437 $262530 -$6,093 YTD Tot. Rev. $1,170,069 $1,102,274 +67,795 Total Rounds 11,772 11,586 +186 YTD Tot. Rds. 41,275 38,352 +2,923 Green Fee $84,468 $86,499 -$2,031 Cart Fee $139,759 $146,604 -$6,845 Annual Member $0 $0 $0 Ann. Mem. YTD $64,282 $59,603 +$4,679 USGA Hdcp. $120 $160 -$40 Discount Card $220 $402 -$182 Driving Range $8,716 $8,862 -$146 Club Rental $417 $565 -$148 Club Storage $105 $22 +$83 Golf Shop Retail $13,457 $12,973 +$484 PGA Pro Lesson $590 $1,169 -$579 Restaurant Rent $7,928 $7,936 -$8 Comments — Modest differences both plus and minus, relatively consistent to last fiscal year on most numbers. Overall, for first three (3) quarters; rounds and revenue are in the positive, showing $67,795 more revenue and 2,923 more rounds. • Charity, Corporate and special Golf Tournaments for 2nd quarter (14-15) included Sebastian Friendship Community Church Golf Tournament (40 players), Sebastian Chamber of Commerce Golf Tournament (96 Players), Brevard Rugby Golf Tournament (124 players) & Palm Bay Golf Association (72 players). • Charity, Corporate and Special Golf Tournaments scheduled for 4th quarter (14-15) include 2nd Annual Indian River Airboat Association Golf Tournament, Indian River Golf Foundation Junior Golf Tournament, Sebastian River High School Boys & Girls Golf Team Benefit and Sebastian River High School Touchdown Booster Club Golf Tournament. • Developed and advertised Design/Build Golf Course Irrigation Bid • On -course Restrooms Renovation Bid developed and advertised. • Accepting bids for repair and renovations of golf course cart barn and starter's station. • Patching and other repair work completed in golf course parking lot. • Airport Drive Road near completion regarding paving, sidewalk & drainage features. • Moving forward on new golf course maintenance storage facility. • New air conditioner installed in golf shop. AIRPORT • Working on Main Street access road Improvements Project. • On-going Stormwater maintenance. Economic Development • Partnered w/Sebastian Chamber on print advertising campaign. • Budgeted for $20,000 in FY2015 to be spent on economic development. • In the third quarter of this fiscal year, a total of 48 new single-family homes were issued building permits. This number is more than double of what was reported in the second quarter of this fiscal year. Construction of new single family residences appears to be back on track after two quarters of slower. construction permitting activity. Other permits of significance include 0 new manufactured homes, 1 new commercial building, 0 commercial additions, 3 commercial alterations, 0 commercial build outs, 1 residential addition and I1 residential alterations. In all, 938 building permits were issued in the third quarter. This is an over-all increase in permitting activity from the second quarter even though there were fewer significant permits issued. • Total number of inspections for the third quarter was 2745 for an average of 43 inspections per working day. The number of inspections has essentially remained the same as the second quarter of this fiscal year. I expect the inspection count to go up next quarter since we have seen an increase in permitting this quarter. • The number of Certificates of Occupancy issued for the third quarter included 30 new single family residences, 0 new manufactured homes, 1 commercial certificates of occupancy and 0 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the third quarter: New Businesses -36, Renewals -12, Transfers -6, Duplicates -2, Home Based Businesses -22, Commercial Businesses -18, Insurance Companies -0, and Solicitor Permits -41. In addition, there have been 129 requests from lien/title companies for permit records on properties within the city. • The Building Department is continuing to work with Clear Village, Inc. who was contracted to provide a new computer program that will greatly enhance the Building Department capabilities. Most of the work has been concentrating on the Business Tax Receipt program which will allow users to re -new a BTR or apply for a new BTR on-line. It is also expected that the Citizen Portal for citizens to use to report issues involving roads, drainage and city facilities will be ready shortly after the implementation of the BTR portal at the end of July. The Building Department program should also be ready to go live by the end of August.