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HomeMy WebLinkAbout01-19-16 IR LAGOON COALITION AgendaPUBLIC NOTICE INDIAN RIVER COUNTY LAGOON COALITION MEETING Tuesday, January 19, 2016 — 2 pm Sebastian City Hall Council Chambers 1225 Main Street Sebastian, Florida The Indian River County Lagoon Coalition which includes one City Council representative each from the City of Fellsmere, the City of Vero Beach and the City of Sebastian will conduct a meeting on Tuesday, January 19, 2016 at 2:00 p.m. in the Sebastian City Council Chambers, City Hall, 1225 Main Street, Sebastian, Florida. Any person who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal will be based. (286.0105 F.S.)' In compliance with the Americans with Disabilities Act (ADA), anyone who needs a special accommodation for this meeting should contact the City's ADA Coordinator at 772-589-5330 at least 48 hours in advance of the meeting. INDIAN RIVER COUNTY LAGOON COALITION AGENDA TUESDAY, JANUARY 19, 2016 — 2 PM SEBASTIAN CITY COUNCIL CHAMBERS SEBASTIAN CITY HALL 1225 MAIN STREET SEBASTIAN, FLORIDA CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. NEW BUSINESS A. Approve October 26, 2015 IRL Coalition Minutes (Minutes) B. Recap of January 8, 2016 Indian River Lagoon Council Meeting Held in Sebastian (2016 IRL Council Meeting Schedule) C. Discussion — Urge Staff to Complete and Submit Grant Funding Requests for Submission to IRL Council by January 22, 2016 (IRL Guidelines for 2016 IRL NEP Annual Work Plan Request for Proposals) PUBLIC COMMENT MEMBERS'MATTERS ADJOURN HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F. S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. IRLNEP: Upcoming Council meetings Page 1 of 2 IRLNEP Upcoming Council meetings Meeting dates Feb. 12,2016,9:30 a.m. Florida Atlantic University— Harbor Branch 5600 N US 1, Fort Pierce, FL 34946 • March 18, 2016,9:30 a.m. Sebastian City Chambers 1225 Main Street, Sebastian, Florida 32958 • April 8, 2016, 9:30 a.m. Volusia Council Chambers Thomas C. Kelly Administration Center, Room 204, 123 W. Indiana Ave., Deland, FL 32720 • May 13,2016,9:30 a.m. Sebastian City Chambers 1225 Main Street, Sebastian, Florida 32958 • June 10,2016,9:30 a.m. Sebastian City Chambers 1225 Main Street, Sebastian, Florida 32958 July 8,2016,9:30 a.m. Sebastian City Chambers 1225 Main Street, Sebastian, Florida 32958 IRLNEP Council members • Aug. 12,2016,9:30 a.m. St Lucie Commission Chambers 300 Virginia Avenue, 3rd Floor of Roger Poitras Building, Fort Pierce, FL 34982 • Sept 9,2016,9:30 a.m. Sebastian City Chambers 1225 Main Street, Sebastian, Florida 32958 • Oct 14, 2016,9:30 a.m. Martin Commission Chambers 2401 SE Monterey Rd, Stuart, FL 34996 • Nov. 18,2016,9:30 a.m. Sebastian City Chambers 1225 Main Street, Sebastian, Florida 32958 • Dec. 9, 2016, 9:30 a.m. Brevard Commission Chambers Government Center Commission Room, Building C, 2725 Judge Fran Jamieson Way, Melbourne, FL 32940 • Martin County Commissioner Ed Fielding I Chatr1 • Brevard County Commissioner Curt Smith (% ic e Chak • St Lucie County Commissioner Chris Dzadovsky (tie„ 01,11 • Volusia County Councilman Doug Daniels • DEP Deputy Secretary Drew Bartlett • St Johns District Governing Board member Doug Bournique • South Florida District Governing Board member Kevin Powers • City of Sebastian Mayor Richard H. Gillmor http://itsyourlagoon.com/meetings.html 1/13/2016 INDIAN RIVER COUNTY LAGOON COALITION MINUTES MONDAY, OCTOBER 26, 2015 — 3 PM SEBASTIAN CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Chairman Gillmor called the meeting to order at 3:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Members Present: Sebastian Mayor Richard Gillmor, Chair Fellsmere Vice Mayor Joel Tyson Vero Beach Mayor Richard Winger Also Present: Executive Director Duane De Freese Sebastian City Manager Joe Griffin Sebastian City Attorney Bob Ginsburg Sebastian Engineer Frank Watanabe Fellsmere City Manager Jason Nunemaker Vero Beach Attorney Wayne Coment Vero Beach Assistant Engineer Bill Messersmith Sebastian Deputy City Clerk Jeanette Williams 4. NEW BUSINESS A. Approve September 28, 2015 Minutes MOTION to by Mayor Winger and SECOND by Vice Mayor Tyson to approve passed with a voice vote of 3-0. B. Introduction of Indian River Lagoon Executive Director, Duane DeFreese, PhD Dr. De Freese introduced himself and commended members for their vision and the new offices. C. IRL Council Newsletter Mayor Gillmor read Dr. De Freese's Weekly Update into the record. (see attached) Dr. De Freese explained that the Indian River Lagoon National Estuary Program (IRLNEP) is hosted by St. Johns River Water Management District (SJRWMD) and to transfer the program to the Indian River Lagoon Council, criteria must be met that is outlined in the EPA's Clean Water Act. He expected the next step to take place at the Council's November 13 meeting where a business plan will be presented to include a 27 member management board (technical staff) of all of the agencies involved that will guide the day-to-day activities; and a policy board (the Indian River Lagoon Council). Indian River County Lagoon Coalition Meeting October 26, 2015 Page Two Also in the business plan, there will be a citizen's advisory council that will be a combination of selected and appointed members, and a science advisory committee. He has assurance from the EPA that they will sign off on the transfer once the management board is in place and then the two water management districts will transfer the assets such as boats, trucks, paperwork, etc. Additionally, Dr. De Freese said they are proposing an eight member financial advisory board to rebuild connections between the industry and businesses. Three deliverables he hoped to accomplish with private sector funds are an ecosystem health assessment; an economic assessment; and, a community value assessment. This will give the program a knowledge standpoint of what they need to do and where they need to go. Chairman Gillmor discussed the need for the reduction of nutrient loads to help the lagoon and Dr. De Freese said that would help and they would be able to measure loads in the next five years. Chairman Gillmor asked for the status of Dr. De Freese's attendance at the Florida Department of Economic Opportunity (DEO) Board meeting in Orlando. Dr. De Freese reported that DEO has provided a grant to the Treasure Coast Regional Planning Council to study the lagoon's economic assessment, but he did not think it was sufficient to do a comprehensive analysis; IRLNEP is looking for residual funds or private sector support to contribute towards a five county analysis that will be used for tourist development, economic development and new business relocation. Dr. De Freese said he has heard that for the last twenty years, the National Estuary Program has issued a RFP for projects that was narrowly advertised and projects were ranked and funded from top to bottom until the money ran out. He said once the IRLNEP transfer is complete, he wanted to broaden the RFP announcement for the next cycle and use some left over grant funding to help with the five county economic assessment. D. Identify IRL Coalition (Fellsmere. Sebastian. Vero Beach) Highest Priority Project Dr. De Freese said with the assistance of Amy Adams, they have tallied in excess of $380M of projects from the five county delegation hearings; the Legislature will split the projects between education and water and require an application format. He pointed out not all will be funded. Dr. De Freese confirmed the IRL Council will not be requesting any appropriations this Session but there are three budget line items that are mission critical: $250K from DEP and $500K from SJRWMD and $500K from South Florida Water Management District (SFWMD). In Tallahassee, he plans to seek support for the Council and the multiple projects along the lagoon. Dr. De Freese said the Coalition could submit three projects for the Council to support. 3:39 pm 2 Indian River County Lagoon Coalition Meeting October 26, 2015 Page Three 3:47 pm Mayor Winger explained that because the City of Vero Beach does not have a stormwater utility, they have some significant problems; they are working on the voluntary septic step system and would appreciate any assistance. Assistant City Engineer Bill Messersmith said the City of Vero Beach is seeking matching grant funding to retrofit inlets on the Lateral E watershed to filter stormwater and continue street sweeping. Mayor Winger stated that he didn't think they would be able to get the match in time for their grant deadline. City Manager Jason Nunemaker said the City of Fellsmere's highest priority is treating a 40 acre tract that will treat both the City and County that can be broken down by $51K phases. He said Fellsmere is flexible, but they would like to see a running priority list similar to the MPO, so if a project is supported it will have more traction. MOTION by Chairman Gillmor and SECOND by Mayor Winger to move three projects forward, ranked in order, submitted to Dr. De Freese passed with a voice vote of 3-0. Dr. De Freese suggested as the projects come up, the Coalition build a list during the next year to go into the 2017 Legislative Session with a clear understanding of regional and smaller projects. City Engineer Frank Watanabe said the City of Sebastian would like three more treatment trains; and an ice house and touch pool for the Working Waterfront project. Chairman Gillmor said the 30" drainage pipe between Oyster Point Condominiums and Capt. Hiram's should be the City's priority. Chairman Gillmor said he spoke to Hugh Darling who wanted to get Governor Scott to transfer money from DEO to FDOT to take care of outfalls to enhance economic activity but he didn't think it ever happened. Mayor Winger suggested having Dr. De Freese review their projects. Chairman Gillmor said even if one is fixed, it will benefit all. MOTION by Chairman Gillmor to rank Vero Beach first, Fellsmere second, and Sebastian will take third. Vice Mayor Tyson countered that Sebastian's pipe is critical. AMENDED MOTION by Mayor Gillmor to have Vero Beach go first, Sebastian second and then Fellsmere. There was no second. It was the Coalition's consensus that Vero Beach should go first with their project. E. Staff Review of Draft Scope of Work for "Proposed Indian River Lagoon City Engineer Frank Watanabe stated the scope of work was comprehensive, covering all of the issues in the five counties and will be a long term project; the projects depicted in each county will give them milestones to reach and can be tweaked as they go along. 4:00 pm Indian River County Lagoon Coalition Meeting October 26, 2015 Page Four Dr. De Freese said there has been some response that the scope didn't do everything for everybody, but it was identified as minimal levels to represent big multiple year projects, and does not preclude areas might have been overlooked. F. Proposed Indian River County Lagoon Coalition By -Laws Chairman Gillmor read the bylaws authored by City Attorney Wayne Comment. (See attached) In response to Vice Mayor Tyson, Attorneys Coment and Ginsburg said if the County decided they wanted to sit on the Council, the by-laws would be nullified as provided in the Coalition's agreement. MOTION by Mayor Winger and SECOND by Vice Mayor Tyson to approve the by-laws passed with a voice vote of 3-0. PUBLIC COMMENT - None MEMBERS'MATTERS Mayor Winger asked Dr. De Freese to make a presentation at a future Vero Beach Council meeting. Dr. De Freese said he would be happy to do that along with any other citizen outreach the Council would like him to address. Vice Mayor Tyson commented that Fellsmere residents did not push back on the imposition of their stormwater fee because they realized drainage was needed. He said the lagoon is probably receiving very little pollution from Fellsmere and he would be interested in the figures. He said people should be interested in this. Chairman Gillmor suggested they meet again when the National Estuary Program RFP comes out. Dr. De Freese commented the Council's entire year schedule should be set by December. He offered to put all of the members on his mailing list for IRLNEP's weekly updates. 7. Being no further business, Chairman Gillmor adjourned the Indian River Lagoon Coalition meeting at 4:22 p.m. Approved at the By: Chairman Richard Gillmor Attest: meeting. Sally A. Maio, Sebastian City Clerk 4 IRL Council Guidelines for 2016 Indian River Lagoon National Estuary Program Annual Work Plan Request for Proposals Proposal Submission Deadline: Proposals are due by 5:00 p.m., January 22, 2016. Proposals received after this deadline will be considered non-responsive and returned to the applicant. Funding sources and conditions for funding: Any project that implements Comprehensive Conservation and Management Plan (CCMP) Action Plans will be considered for funding only if the proposal application is complete and submitted per the instructions below. Incomplete applications will be considered non-responsive and returned to the applicant. Funding of proposals selected under this Request for Proposals is contingent upon receipt of sufficient funds from the United States Environmental Protection Agency (EPA) as appropriated annually by Congress for the National Estuary Program. There is no guarantee that sufficient funds will be available to make awards for all qualified projects. Proposal award recommendations will be based on rank order, subject to the availability of funds (i.e., a lower ranked project nught be substituted for a higher ranked one if sufficient funding is available for the Lower -ranked project and not the higher -ranked project). The exact amount of funds awarded will be determined in pre -award negotiations between the applicant and the Indian River Lagoon National Estuary Program (1RL NEP). IRL NEP staff estimate that EPA will provide $600,000 in CWA Section 320 funding for 2016, and Indian River Lagoon License Plate funding may provide an additional $135,000 for projects in Volusia, Brevard and Indian River counties for a total of $735,000. Objectives of the Work Plan: The primary goals of the IRL NEP are to attain and maintain water and sediment quality in order to support a healthy, macrophyte based estuarine lagoon ecosystem; protect endangered and threatened species, fisheries and wildlife; and achieve heightened public awareness and coordinated interagency management of the Indian River Lagoon. In an effort to realize these goals, the IRL NEP seeks to leverage funds through an annual Request for Proposals outlining projects for inclusion in an annual work plan: To fund projects that effectively implement the Action Plans identified within the updated 2008 Indian River Lagoon CCMP. CCMP Action Plans may be viewed at h�:Hitsyour]aeoon.com/pdfs/CCMP Update 2008 Final.pdf • To form partnerships with governmental agencies, non-governmental organizations and other entities to improve the lagoon's water quality; conserve, protect, restore and enhance the 22 December 2015 lagoon's resources and natural habitats; and educate and inform residents and visitors about the fragile balance of the ecosystem and actions they can adopt to lessen negative personal impacts. • To comply with the intent of the Indian River Lagoon License Plate enabling legislation. A copy of this statute is available at: http://www.flsenate.gov/laws/statutes/201 1!320.08058 Focus of the Work Plan and Examples of Previously Funded Projects: The IRL NEP seeks projects identified as "high priority" by local stakeholders, IRL Council, and as outlined in the CCMP and primarily funds three types of projects: • Restoration/water quality projects that implement changes designed to improve or protect water quality and habitat, reduce freshwater discharges and limit or reduce nutrient loadings. Priority will be given to restoration projects that can demonstrate and quantify direct ecological benefits and knowledge that can be transferred /shared throughout the IRL system. • Scientific projects that deliver technical information for use by managers throughout the IRL region. Priority will be given to scientific projects that specifically address immediate needs for knowledge critical to resource management or policy development or pilot projects that demonstrate new technology development for IRL monitoring or restoration. • Outreach and education projects that raise awareness, improve understanding, and foster sustainable behaviors among a variety of stakeholder groups and target audiences. Priority will be given to education projects that apply methodologies to measure knowledge gained or behavioral change and those that provide a program framework that can be shared by other education organizations throughout the IRL system. Applicants must specify the focus of their project (Restoration; Science; Education). Otherwise IRL NEP staff will classify the project as non-responsive. In the past, and for this RFP cycle, funds have been/are allowed for: • Shoreline, spoil island and habitat restoration and enhancement projects. • Research and monitoring projects focused on particular effects on species and habitats. • Stormwater/water quality improvement projects that assist in implementing Pollutant Load Reduction Goals and/or Total Maximum Daily Loads. • Grantsmanship and capacity building. • Sampling of water quality and natural resources to construct inventories, establish baselines or elucidate causal links between parameters of interest. • Implementation of formal and informal public information and education programs and projects, including those focusing on behavioral change as a means of reducing personal pollution. • Projects that assist in improving understanding of climate vulnerabilities and which assist communities to plan for adaptation to climate change. 22 December 2015 Preferences: • Plans and timelines should focus on completion of the project within one year (12 months). • Projects that have clear deliverables and succinct descriptions of value propositions related to IRL restoration, scientific discovery or education. • Projects that have a clear endpoint or a means of supporting ongoing efforts other than repeated cycles of funding from IRL NEP, and projects that include evaluation designed to demonstrate success or provide guidance for future work. • Applications may include plans and timelines that address multiple years (limited to 3 concurrent years); however, projects will only be funded in one-year increments, with no guarantee of future funds. Projects outlining multiple year timelines must resubmit each year for subsequent funding consideration. Funding for multiple year projects that received previous year funding MUST demonstrate high productivity, high ecosystem value and ability to expand the project throughout the IRI, system through partnerships and a long-term funding plan that is not dependent on recurring IRL NEP work plan funding. Available Funding and Funding Restrictions: Available funding is subject to Congressional appropriation to EPA under Section 320 of the Clean Water Act for the National Estuary Program and projected revenue from the sale of Indian River Lagoon license plates. If these combined funds are insufficient to fully fund the recommended projects, proposal funding requests may be reduced. Furthermore, proposal award recommendations will be based on rank order, subject to the availability of funds (i.e., a lower ranked project might be substituted for a higher ranked one if sufficient funding is available for the lower -ranked project and not the higher -ranked project). IRL NEP staff will notify applicants in advance of any individual or across-the-board proposal funding reductions and provide an opportunity to consider the effect the reduction will have on their project and meet with IRL NEP staff to discuss their project. Work Plan funding will be available October 1, 2016. Applicants selected for inclusion in the 2016 Work Plan will enter into a contract with the IRL Council and be required to comply with all of the IRL Council's contract provisions, including relevant insurance requirements. The IRL NEP FY 2016 Work Plan process utilizes funding from two different sources: 1. EPA Section 320 Clean Water Act National Estuary Program and the sale of Indian River Lagoon license plates. EPA funds are used for projects primarily focused on science for management, as well as selected restoration and outreach and education projects. Typically, the IRL NEP will not recommend ongoing monitoring projects for funding, as such efforts are closely linked to specific management goals. 2. Indian River Lagoon license plate funds may not be used for any projects classified as research, studies, inventories or evaluations, nor for administrative salaries, overhead related to environmental education, or ongoing regular maintenance of existing projects or sites. Therefore, license plate funds are directed toward restoration and outreach and education projects. Both types of funds have associated spatial boundaries: • EPA funds cannot be used for projects located north of Ponce de Leon Inlet in Volusia County or south of Jupiter Inlet in Palm Beach County 22 December 2015 • Indian River Lagoon license plate funds may be used only for projects located in Indian River, Brevard, and Volusia Counties. NOTE: The South Florida Water Management District manages a separate program to fund restoration, education and outreach projects with revenue from the sale of Indian River Lagoon license plates in St. Lucie, Martin and Palm Beach Counties; therefore, applicants proposing suitable projects focused in those counties are encouraged to apply to that program. Cost Sharing: Applicants are encouraged to match requested funds at the highest possible level. Projects with higher cost share ratios will receive higher scores within the applicable rating criteria. For maximum scores, capital projects are required to have a minimum match of 50% of the total project cost (1:1) and educational and research projects must include a minimum match of 25% of the total project cost. Both cash and in-kind contributions are acceptable for match calculations. Applicants will be required to provide a declarative statement detailing the source of matching funds and when the matching funds will be secured for the project. Applicants using in-kind match will be required to outline the method for documenting in-kind matching contributions and volunteer time. PROPOSAL SUBMISSION REQUIREMENTS Application: All applications for project funding are to be submitted electronically no earlier than 8:00 a.m., January 11, 2016 and no later than 5:00 p.m., January 22, 2016, via electronic mail to Frank Sakuma, IRL Council COO (sakuma(cilirlcouncil.or.t) . Applications will not be accepted via U.S. Postal Service. Applications received outside of the above time frame will be considered non-responsive and returned to the applicant. Proposal Format: Proposals are required to be submitted in Portable Document Format (PDF) only. To be considered for funding, proposals must include all information requested on the Project Proposal Application form (Attached). During the review and evaluation process, applicants may be asked to provide additional details of the work and associated financial information. Proposals are limited to a maximum of six pages including attachments and must include a letter from the submitting entity's executive or person in a similar position endorsing the project application, funding request, and confirming the matching funds commitment. The letter is not considered part of the proposal application and does not count as part of the six- page limit. The IRL NEP encourages all potential applicants to contact the program office to discuss their project ideas in advance of the submittal time frames. Questions regarding the submission process or documents should be addressed to Frank Sakuma, who can be reached at (321) 609-0868 or sakuma(cJ irlcounc il.org. Rating Criteria: See the spreadsheet included in the Request for Proposals electronic mail package titled IRL NEP Work Plan Rating Criteria. This spreadsheet is provided for informational purposes only and is not 22 December 2015 considered as part of the proposal package. The decision to award by the IRL Council Board of Directors will be based upon the scores developed by the Management Board, and with considerations of geographic location and the ecosystem value of the project. Work Plan Development and Award Time Frame: All applicants will be required to provide an oral presentation on their project proposal(s) to members of the IRL Council and/or IRL NEP Management Board during February 2016. Oral presentations will be conducted at the IRL Council offices at 1235 Main Street (In the 1927 Historic Sebastian Public School Building), Sebastian City Hall Complex, Sebastian, FL 32958 Applicants will be notified of their assigned presentation time and date by January 29, 2016, via electronic mail. Oral presentations will be closed to the public and will be recorded. The recordings will be made available to the public in accordance with Florida's Public Records Law. The IRI, NEP Management Board project scores and rankings will be reviewed and considered by the IRL Council at a publicly noticed meeting in March, 2016. The IRL Council will make a determination to award based upon the IRLNEP Management Board rankings and with considerations of geographic location and the ecosystem value of the project. The IRL Council has the right to remove or reject a proposal if it is deemed non-responsive or non -responsible. Final approval of the 2016 Work Plan will be provided by the IRL Council in May, 2016. In late May 2016, the IRL Council, in conjunction with IRL NEP staff, will prepare and post a Notice of Intended Decision regarding proposal awards on the Indian River Lagoon website (itsyourlagoon.com). Applicants are responsible to monitor the website for addenda and notices regarding the Request for Proposals. Once the work plan is approved by the IRI, Council, IRL, NEP staff will enter into negotiations and begin working with the successful applicants in finalizing the award amounts and Statements of Work. The goal of IRL Council and IRL NEP is to have all contracts fully executed prior to October 1, 2016. Successful applicants may be required to submit additional project information that corresponds to the IRL Council Statement of Work protocols. Funds administered through this program are typically provided as a single reimbursement after project completion. Bid/RFP Protest Provision Notice of all IRL, Council decisions or intended decisions shall be by posting to the IRL Council web site. Any person adversely affected by a bid or request for proposal shall file a notice of protest in writing, within two (2) business days from the date on the notice of the decision. A formal written protest shall be filed within five (5) business days after the protesting parry files the notice of protest. No time will be added to the above time limits for mail service. Contact IRL Council staff for a full copy of the IRI., Council Operating Procedures. 22 December 2015 Examples of Contracts The IRL Council intends to enter into contracts with substantially similar provisions as those contracts entered into during the 2015-2016 IRL Work Plan Year. Contact IRL Council staff for copies of contracts from the 2015-2016 IRL Work Plan Year. 22 December 2015 INDIAN RIVER LAGOON NATIONAL ESTUARY PROGRAM 2016 Work Plan REQUEST FOR PROPOSAL APPLICATION (Use this format to submit your application, all items and questions must be addressed to receive funding consideration) SUBMIT VIA EMAIL in PDF FORMAT TO: Frank Sakuma, Chief Operating Officer, IRL Council, sakuma@irlcouncil.org BEGINNING 8:00 A.M., January 11, 2016 UNTIL BY 5:00 P.M. Friday January 22, 2016 Section 1— Title Page 1. Provide the Project Title 2. Provide the Indian River Lagoon Comprehensive Conservation and Management Plan (CCMP) Action Plans assigned priority level implemented by this project 3. Provide Applicant Information Name of applicant including contact information Section 2 — Project Specifics A. Project Goals and Objectives • Clearly describe the type of project (Restoration — Science/Technical —Education) the project's goals, quantifiable targets, achievability and sustainability. B. Technical Merit/Justification • Clearly demonstrate the need for the project • Identify the project location and why the location is appropriate to achieve success • Does the project enhance existing or ongoing programs? • Provide basin size and quantifiable pollutant loading reduction estimates and/or acres of habitat restored, if applicable • Address how the project can be completed within the proposed budget and timeline C. Benefit(s) to the IRL • Clearly outline the benefits of the project to the IRL/its tributaries/St. Lucie or Halifax River, targeted species, habitat, water quality, number of people reached through outreach/education. Focus of project (Restoration, Research, Education) should align with benefits • Clearly cite methodology used to quantify project benefits • Does the project provide other resource benefits such as aquifer recharge, water conservation, flood protection, protect species propagation and sustainability? D. Local commitment • Address if the project is a component of any adopted local or regional management plan such as a stormwater master plan. • Note: Do not include references to the IRL CCMP. 22 December 2015 E. Project Readiness • List all required permits, provide status of pending permit applications, if applicable • Report if project design is complete • Report on readiness to bid/award contracts • Provide project start and completion dates and project milestone dates • Clearly outline major project tasks and identify any tasks performed by subcontractors or project partners F. Project monitoring/evaluation and maintenance plans • Define measureable project outcomes • Describe how project success will be achieved and monitored/evaluated and key points in the project where evaluation will occur • Outline how the project will be sustainable beyond the grant funding and maintained into the future G. Outreach and Education Components • Identify if the project includes outreach and education through signage, brochures, workshops, meetings • Will the project promote personal behavioral changes that benefit the IRL? • Will the project use volunteers, how will they be trained and involved in the project? • Will the project involve schools, teachers? • How will the outreach/education aspects of the project be measured/reported? H. Experience and Past Performance • Clearly outline your capability/expertise and experience to implement the project • Include references to similar projects that you have successfully completed • Report if the project previously received funding from the NEP or IRL License Plate (if yes, how much and how many years?) and detail prior project accomplishments • Specify if the project received or applied to other funding sources (if yes, provide names of sources, amounts, and if funds are tied to specific project components) I. Special Requirements — TMDLs and Climate Change • Does the project help to implement an adopted Basin Management Action Plan (BMAP) or aid with TMDL implementation/enhancement? • Does the project assist in building climate change awareness? • Does the project promote climate change adaptation or implement strategies to address sea -level rise? 22 December 2015 Section 3 — Project Funding A. Partnership and Cost Sharing • Identify any project partners, what project components they will accomplish • Provide a declarative statement detailing the source of matching funds and when the matching funds will be secured for the project • If using in-kind match, how will you document the in-kind contribution and volunteer time? • Capital and habitat restoration projects are required to have a minimum 50% match • Education, research, monitoring must demonstrate a minimum 25% match • Federal funds cannot be used to match IRL NEP funds $ Requested Grant Funds $ Match Funds Value of In-kind Match (volunteer labor time is $22.14/hr) Match as percentage of Total Project Costs = % B. Project Budget including in-kind and cash match amounts and source of all funds: Example budget table (revise task descriptions and number of budget lines as appropriate to your project): Task Line Item Task Description IRL Funding Amount Cost Share Funding Amount Cost Share Funding Source (cash or in-kind) 1 Project Design 2 Permitting 3 Construction Bids 4 Install Retrofits 5 Final Report Summary Cost Project Total Cost 22 December 2015