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HomeMy WebLinkAbout01-27-2016 MinutesSL', E_13A TIA HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING AND COMMUNITY REDEVELOPMENT AGENCY AND BOARD OF ADJUSTMENT MINUTES WEDNESDAY, JANUARY 27, 2016 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Gillmor called the Regular Meeting to order at 6:00 p.m. Invocation was given by Pastor Clifton Cooley, Calvary Baptist Church. The Pledge of Allegiance was led by Vice Mayor Adams. 4. ROLL CALL Citv Council Members Present: Mayor Richard Gillmor Vice Mayor Jerome Adams Council Member Andrea Coy Council Member Jim Hill Council Member Bob McPartlan — arrived 6:05 pm. Citv Staff Present: City Manager, Joe Griffin City Clerk, Sally Maio Special Magistrate, Kelley Armitage for City Attorney, Robert Ginsburg Administrative Services Director, Ken Killgore City Engineer, Frank Watanabe Human Resources Director, Cynthia Watson Senior Planner, Jan King Police Commander, John Blackledge 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS 16.010 A. Proclamation — Joan Swiderski Dav - Volunteer Certified Professional Association of Therapeutic Horsemanshio (PATH) Instructor-Soecial Eauestrians of the Treasure Coast Mayor Gillmor read and presented the proclamation to Joan Swiderski. Ms. Swiderski thanked everyone for the recognition, and in response to Ms. Coy, said PATH takes applications for volunteer positions, and can call Sandy at 772-562-7603 or visit their FB page. Regular City Council/CRA/BOA Meeting January 27, 2016 Page Two 16.011 B. Ruth Stanbridae. Indian River Countv Historian - Indian River Countv Historical Societv 1sl Annual Mullet Fry at Workina Waterfront Fisherman's Landina at 1540 Indian River Drive on Saturday. February 6, 2016 — noon to 2 om Ms. Stanbridge introduced Carolyn Bayless who invited everyone to what will hopefully be an annual Mullet Fry event at the Working Waterfront to showcase the facility and historical exhibit with mullet and other foods provided by Marsh Landing Restaurant. She said the $10 tickets are going fast and available at Sebastian Chamber of Commerce or VB train station. The City Manager asked if people can could in with a credit card to reserve a ticket and Ruth Stanbridge said to call 772-778-3435 and Jen will take your money and get you a ticket. She said they will be there to show people what we have done, are planning and that we have a tourist destination. C. Brief Announcements 2/5/16 — Chamber Concert in Park — Nikki Talley — 5:30 pm to 8 pm 2/6/16 & 2/7/16 — Craft Club Show in Riverview Park 10 am to 3 pm 2/13/16 — Sebastian River Art Club in Riverview Park —10 am to 4 pm 2/15/16 — City Hall Closed for Presidents' Day Mayor Gillmor read the above listed announcements. Ms. Coy announced that anyone who needs assistance with eyesight issues can attend the Lions Club Program in Independent Living for the Visually Impaired starting February 16, 2016 from 10 am to 2 pm for six weeks each Tuesday at the Roseland Volunteer Fire Department, 1290 Court, Roseland and can call Shirley Hall at (772) 577-3793. The City Manager introduced Kelley Armitage, Special Magistrate who is filling in for City Attorney, Bob Ginsburg as Acting City Attorney. 7. CONSENT AGENDA A. Approval of Minutes — January 13, 2016 16.012 B. Prior Approval for Council Travel — Vice Mayor Adams Attendance at FLC Advanced IEMO III — March 11-12, 2016 — Orlando (Transmittal, Agenda) 16.013 C. Resolution No. R-16-02—Amending Financial Policies (Transmittal, R-16-02) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING FINANCIAL POLICIES ADOPTED BY RESOLUTION R-15-29 TO MODIFY AND CLARIFY THE FUND BALANCE POLICIES SECTION REGARDING THE CAPITAL RENEWAL AND REPLACEMENT RESERVE; DIRECTING THAT THE GENERAL FUND OPERATING SURPLUS BE ASSIGNED THERETO; AUTHORIZING THE CITY MANAGER TO USE SUCH FUNDS IN CERTAIN INSTANCES SUBJECT TO CITY CODE SECTION 2-10; PROVIDING FOR REPORTING THE USE OF SUCH FUNDS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 16.014 D. Approve FDLE Edward Byrne Memorial Justice Assistance Grant (Transmittal, Grant Notice Letter/Program Announcement) Regular City Council/CRA/BOA Meeting January 27, 2016 Page Three 16.015 E. Approve Purchase of Parts and Modification of Existing Robotics System for Council Chambers Cameras from Electronic Systems Intergration, Inc. in the Amount of $24,268 — Cameras to be Bid at a Later Date — FY 15/16 Budgeted Item (Transmittal, Quote) 16.016 F. Approve Lions Club of Sebastian 4h of July Joint Project Agreement (Transmittal, Joint Project Agreement, Participant Application) 16.017 G. Approve Alcoholic Beverage for Party at the Yacht Club on 2/6/16 from 1 to 4 PM — Applicant DOB Verified (Transmittal, Application, Receipts) 16.018 H. Approve Alcoholic Beverages for Thompson Party at Community Center on 3/26/16 from noon to 4 pm — DOB Verified (Transmittal, Application, Receipts) 16.019 I. Approve Pelican Island Wildlife Festival in Riverview Park on March 12, 2015 with Requested Street and Boat Ramp Closings (Transmittal, Email) MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the consent agenda. Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0 8. RECESS CITY COUNCIL MEETING/CONVENE AS COMMUNITY REDEVELOPMENT AGENCY A. Mayor Gillmor recessed the City Council Meeting and called the Community Redevelopment Agency meeting to order at 6:13 p.m. Roll Call: Present: Mayor Richard Gillmor, Chairman Vice Mayor Jerome Adams Council Member Andrea Coy Council Member Jim Hill Council Member Bob McPartlan B. CRA Items ADDroval of 1/13/16 Minutes (Excerpt of 1/13/16 Council/CRA minutes) MOTION by Mr. McPartlan and SECOND by Ms. Coy to approve the 1/13/16 minutes passed on a voice vote of 5-0. Presentation by Rob Bolton — SteD Proaram Power Point (no backup) Robert Bolton, Director of Water and Wastewater, City of Vero Beach, cited his reason to be here was his concern for the Indian River Lagoon and prodding by concerned groups which led him to this program, gave his background in municipal government for 25 years, and familiarity with septic tank systems from his family septic tank business since childhood. Regular City Council/CRA/BOA Meeting January 27, 2016 Page Four He exhibited a color coded map depicting Sebastian parcels that have septic tanks built both before and after 1983, noting there are roughly 800 septic tanks but the majority were built post 1983, comparing that to Vero Beach where over 1000 of 1500 septic tanks were installed pre 1983. He explained the difference in construction methods for connection of the step system to older and newer septic systems, and then presented a comprehensive Power Point on the Vero Beach step program, procedures, costs and funding (see PP attached). Mayor Gillmor asked if we were able to get the County Commission to sign on to this program in our CRA area, and we have a $5000 credit available to change from septic to sewer, what would it reduce the property owners cost to. Mr. Bolton said for residential the County impact fee is about $2500. Mayor Gillmor said it would reduce their cost to about $41K. Mr. Bolton said when you are talking commercial numbers go up quick, so he did not know how far that $5K would go. Mr. Bolton continued his Power Point presentation and showed the City of Vero Beach website for the step system including current mapping of the system, a great tool for real estate, and said they are working on an app. Mr. Hill said he understands the concept with the idea that there is no gravity system in place, but wondered from a cost effect standpoint, if a gravity sewer system is available, how is this more cost effective. Mr. Bolton said they are about the same, but there is no incentive for the gravity because you are not hooking up to the step system. Mr. Hill asked again if you already have a gravity system, what benefit would there be to go to the step, and Mr. Bolton said there would be none. Mr. Hill noted that if the County has a gravity system all along Indian River Drive then connecting to the gravity system is the way to go, because you are then completely eliminating the septic, rather than allowing that to potentially poison the river. Mr. Bolton said the cost for the step systems is based on water consumption. Mr. Hill said in the future when we are willing to spend the money to put the sewer in residential areas, he could see the potential for the step system there, but not in the CRA where there is a gravity system. Ms. Coy said if you ask professionals, gravity is superior to step, but because of oaks or sidewalks that you don't want to tear up, it is preferable in some cases to have step. She asked if step is recognized by the State of Florida and was it a pilot program. Mr. Bolton said it was proposed as legislation, died in committee and so they petitioned the Governor, who appointed someone to look at it, and they came back and the DEP had the right to permit as an alternative to gravity sewer systems, and once permitted the Department of Health is no longer involved, so Vero Beach has full permitting rights under the State and have permited over half the City. He said they are inspected by the State of Florida and City inspectors. He said there are currently 10 employees for 12,000 gravity system connections and now one or two for 1500 step connections. Mayor Gillmor noted we don't have a franchise, and Mr. Hill agreed and said the County is not doing step at all and Vero Beach has its own sewer department. Mayor Gillmor asked if the City has a gravity line or force main, and the City Manager said it was a force pay, and Mayor Gillmor said we have to pay for lift stations, citing the grant to the VFW and American Legion. The City Manager said we contributed $50K to them and Indian River County agreed to tie in their lift station to the force main on CR 512. rd Regular City Council/CRA/BOA Meeting January 27, 2016 Page Five Mr. Hill said we need to get Indian River County here, and Mayor Gillmor thanked Mr. Bolton and said the next step is to talk to Indian River County. Mr. Bolton said the County is meeting with a manufacturer and he is meeting with County Utilities Director Vincent Burke on Friday. He wished the City luck. Ms. Coy said she is in wait and see mode for now and did not think we needed to get the County here yet until they know what they are going to do. The City Manager said he talked to Mr. Burke today and he volunteered to come up sometime to talk to Council. Ms. Coy said we should like to chew and grind this for a little bit. 65-78 iii. Consider Construction of Moorina Field (Transmittal. Boat Mooring Field Assessment. Citv Enaineer Power Point Presentation) The City Manager cited the 2013 Mooring Field Assessment (in agenda packet) prepared by City Engineer Frank Watanabe when he was with the City's consulting firm Neel -Schaffer. The City Engineer gave a brief Power Point presentation (see attached), citing the feasibility study, describing DEP, Army Corps and Fish and Wildlife coordination, surveying, permitting and possible lease requirements. He said DEP and Fish and Wildlife between 2010 and 2014 combined and started a pilot program with 14 to 17 locations up and down the Florida coast to support mooring fields, so now permitting was required by both agencies. In response to Mr. Hill, he said the subject area is already a recognized mooring field. Mr. Hill said if it is already there then what are we doing, and City Engineer explained the difference between mooring where you drop a concrete mooring and tie up to it and the anchoring location there where you drop anchor and there is nothing to tie up to. He said typically you have a harbor master, there is no dumping of waste into the waterway. Mr. Hill then asked what would be the City's process — anchors, buoys and chains and having more control over the site. Mayor Gillmor passed materials to Council and said Mr. Hill was correct that the area is recognized by the federal government as 110.73A Indian River Sebastian, Florida Special Anchorage area and anyone can anchor there right now. Mr. Hill asked if it is already there then are we talking about better regulation. The City Engineer said when a boat is locked into a mooring field it will hold up in a storm, however, even if it is put in, boats can moor and anchor around it and we cannot prevent it. Mayor Gillmor said he spoke with Vero Beach Marina operator Tim and they have a mooring field which is busy in the winter but not the summer, and said we would have to have a pumping boat, so he could see a lot of expenses. He said he sees this as 17 parking spots, boaters are cheap and they are going to use the free spots. He also said a mooring ball got loose in Titusville and are not 100%. Mr. Hill said he is not opposed to going forward with this, said some boaters are not cheap, and if someone wanted to secure their vessel what better location than this. He said if it is financially feasible we could look at potentially doing, said it's close to the Inlet, it has some potential, and it could be a public private partnership to manage or we have a Working Waterfront that we could look at for operation. M Regular City Council/CRAIBOA Meeting January 27, 2016 Page Six Mayor Gillmor said we should look at costs, staff time and who would manage it. He said with an active marina with workers it would then make sense, but questioned the location because it is in a special anchorage area and they can go there anyway, but may want to be on a mooring ball. He expressed concern for the Lagoon and potential for dumping waste in the water, citing live aboards in the Keys who do that all the time. Ms. Coy said she liked the attitude about a public/private, and the Working Waterfront is another option. She said it would be super to explore and she would much rather have it regulated for the health of the Lagoon. She recalled the hurricane damage caused by anchored boats. She noted Tom Collins was here and bet he wanted to jump in. She said she did not see the City being the sole proprietor, and thought we could come up with a solution beneficial to everyone. Tom Collins, Captain Hiram's, said the mooring field idea goes back many years, came to a head during the 2004 hurricanes when derelict boats broke loose and completely dessimated his docks, wondered whose responsibility it was, cited the City of Sebastian rights going out to the Intracoastal waterway, an area the City is supposed to police. He said he did not go after the City but it cost him a lot of money, said there were two more incidents when his docks were damaged by derelict boats, had documentation and wrote to the City over a ten year period and said sooner or later someone is going to sue. He said he has a big boat and is on a mooring, said a mooring field eliminates long anchor lines and solves the problem of a boat breaking loose. He said his issue was more about control, was not opposed to anyone just anchoring a boat, but they discourage them bringing in a dinghy to use his facilities, and when anchored they just dump sewerage out and move on. He said he talked to the City Engineer, and because it is a designated anchorage takes you a long way toward permitting, said it is a good protected location from the winds. He said Vero Beach has 57 moorings, charge $15 per day, have dinghy dockage, restroom use, and pump out, that it is not a huge money maker but more about having control. He said they could work with the City by being the dock master and save the City money by administering it, noted mooring costs are about $2000 each and 17 would be a workable number. He said if the City has interest he would sit down with the City Manager because they have the facilities and don't need to hire a dock master. Mayor Gillmor asked if Hiram's want to pay for the mounts, and Mr. Collins he could assure him that it won't be a big moneymaker, noting there are two or three boats sunk there now. In response to Mayor Gillmor, Attorney Armitage said federal law supercedes State and City law, unless local law law is more restrictive and promotes federal policy. Mayor Gillmor said it is a federal anchorage and you can't make anyone move. Mr. Collins said he is opposed to boaters who anchor and then disappear, the boats start coming apart and stuff starts washing up from it and he has to clean it up. He said if we had a mooring field, we can get a City patrol guy like we had to be our enforcer, and said he would like to encourage the boaters to come and use his pump out facilities. Mayor Gillmor said Tim told him a DEP mooring field permit would require a pump out. Mr. Collins said they would not necessarily need a boat because Hiram's is right there with a facility, which Vero Beach does not have. Ben Hocker, Sebastian, said this is the third time this issue has come up and it is always turned down. He asked if he tied up to a mooring and it failed who would pay the cost if his Regular City Council/CRA/BOA Meeting January 27, 2016 Page Seven boat took out someone's dock, cited permanent houseboats in the Keys, said you are in a federal mooring field and you can't throw me out, said mooring means parking cars where there is minimal parking, noted we are trying to salvage the lagoon and this is a shallow area with potential damage to the Lagoon, and they are considering a private company sponsored by the City but maybe the Working Waterfront is the place to do mooring. He said it is time to drop this again. In response to Mayor Gillmor, the City Manager said we pay for about $3,300 for the Submerged Land Lease. Ms. Coy said in the event of inclement weather, we tell people in mobile homes we have mandatory evacuation to avoid liability, and asked can they similarly tell boaters in a City mooring field to move their boat. The City Manager said he thought they could if owned by the City. Attorney Armitage said it depends on federal law and was not sure if they could be forced to leave, that they could be off the moorings but then could just anchor right next door. The City Manager said if it was owned by the City, the City could control it, but if there was state or federal law that would preclude that, it would have to be applied. Mr. Hill said he liked the idea of moving forward and getting answers. Mayor Gillmor said he would like to know the cost of the submerged lease which is approximately $3K per year, and cost of mooring ball installations, which he is hearing is approximately $21K each. Mr. Hill said he did think there is any thought of approving this now and agreed that we need to get the answers. Mayor Gillmor said he was all for that. Mr. Adams said he had not heard anyone from the general public asking for this facility, nor heard of any problems, it is an anchorage right now and did not see the need to incur additional expenses. He said he has no knowledge of mooring fields and was not sure what impact it would have on sea life, that if there are derelict boats we should use enforcement methods, and if we are going to use CRA money let it go to other things like parking or landscaping. Tina Cafro, Sebastian, said she is a boat owner and not cheap, and suggested putting the money toward a seawall at the Yacht Club rather than this and rehash this down the road. The City Manager said he would like direction or consensus. Mr. McPartlan said he does not want the City to get into managing a mooring business, but if there is a public/private partnership that wants to come forward with a proposal that should be it, not give direction to the City Manager to go running around to do this, but if someone wants to do public/private, we are open for proprosals. Ms. Coy agreed but said we need to do the research for permitting, land lease, each mooring cost, then other people come into play, do a RFP to see if anyone is interested, and if not it is a dead issue. Mr. McPartlan said then the City Manager will just be looking at the costs. Regular City Council/CRA/BOA Meeting January 27, 2016 Page Seven MOTION by Ms. Coy and SECOND by Mr. Hill to authorize the City Manager to flush out the costs, incurring no expense, and bring back for further discussion from CRA with possible RFP. Roll Call: Ayes: Coy, Hill, McPartlan Nays: Gillmor, Adams Passed: 3-2 C. Mayor Gillmor adjourned the Community Redevelopment Agency meeting at 7:35 p.m 9. CONVENE AS BOARD OF ADJUSTMENT A. Mayor Gillmor called the Board of Adjustment Meeting to order at 7:35 p.m. Roll Call: Present: Mayor Richard Gillmor, Chairman Vice Mayor Jerome Adams Council Member Andrea Coy Council Member Jim Hill Council Member Bob McPartlan 79-81 B. ADDroval of Minutes - Excerot of 11/18/15 (Excerpt of Council/BOA minutes) MOTION by Vice Mayor Adams and SECOND by Mr. McPartlan to approve the 1/13/16 minutes passed on a voice vote of 5-0. 82-104 C. Quasi -Judicial Hearina on Reauest from Brian Frazier. 851 Williamson Avenue 'Variance Requested from Section 54-2-7.13(b)(4) of the Sebastian Land Development Code to allow a boat to be parked in the driveway in front of the house, whereas the Code requires the boat to be located behind the front building line, and in no event less than 25 feet from the front house line, or be located wholly within a carport or garage." Mayor Gillmor opened the quasi-judicial hearing at 7:36 pm Attorney Armitage read the title. No member of City Council disclosed any ex -parte communication. The City Clerk swore in all who intended to provide testimony, including the applicant and City Senior Planner. Applicant Brian Frazier gave a presentation on the variance request to allow his boat to be parked in the driveway in front of his house, citing the three foot height of the house for septic system which does not provide room on the side, and unsuccessful efforts by contractors to provide a pad on the side of his house over a portion of the easement. He said as he drove around Sebastian he saw other boats visible from the road, but later found out that was based on the configuration of the house and where the front line of the house is determined to be. He said he did not understand how the Code affected him and not other properties where the boat is visible and apparently in the front on corner lots. He said he submitted photos of these situations. Regular City Council/CRA/BOA Meeting January 27, 2016 Page Ten Senior Planner, Jan King, presented the staff report noting it is clear the boat is in front of the front line, the house has no issues and is a standard lot, meets all setback requirements, that the house is set back 36 feet from the front property line with the average being more like 25 to 30 feet, though she was not sure this has that much bearing on this since the boat is still in front of the front line of the house. She said she understands his concerns, citing the photos he submitted, and said some may show some violations and she will turn them over to Code Enforcement, and some may or may not be violations. Mayor Gillmor said it is hard to tell from photos and said it could be someone using their boat out front to clean it and Ms. King said possibly, that Code Enforcement doesn't stop immediately but may visit the next day. She explained how allowable area is determined for corner lots. She closed by stating the applicant created the condition himself, and staff thinks it would be a a special privilege, that they struggled to find that there is anything unique about this request, and cannot find a lot of good information in his material to justify the variance. She said the applicant suggested conditions for the Board's consideration and it is up to Board to find justification for the variance. Mr. Frazier said showing the photos of boats was his point that if you can see a boat parked, whether in a garage or on the side of an L shaped house, that you can see the boat, and was not trying to say that any of the boats in the photos were in violation. Mayor Gillmor opened the floor for anyone in favor of the request and there were none. Mayor Gillmor opened the floor for anyone opposing the request. Ben Hocker, Sebastian, asked if we do this for a boat could he have his son move down here in an RV and hook up in his driveway. He said a trailer has a set width and if you only have ten feet, work with it. Applicant provided opportunity to respond to issues raised by staff or public Mr. Frazier said his boat is well maintained and used regularly, his Bronco sits in front of it, he has three vehicles and a motorcycle and all are parked in his driveway, said he sees construction trailers and lawn trailers everywhere in the City which are more of an eyesore than any boat trailer, and said none of his neighbors have any issue with his boat trailer in the driveway. MOTION by Mr. Hill and SECOND by Mayor Gillmor to move staff recommendation for denial. Ms. Coy said to Mr. Frazier said if we approve this, we have to approve everybody's, and the rules are the same for construction trailers and vehicles. She said she had empathy for him and understands some of his reasoning. She said City Code Enforcement needs to go around and do a better job enforcing the current regulations because we are not in the habit of being real proactive but primarily react to complaints, and this has highlighted the need to look around and get proactive because there are a lot of violations, but she cannot approve it. Roll Call: Ayes: McPartian, Gillmor, Adams, Coy, Hill Nays: None Passed: 5-0 Regular City Council/CRA/BOA Meeting January 27, 2016 Page Ten Mayor Gillmor called recess at 7:59 p.m and reconvened the meeting at 8:09 pm. All members present. D. Mayor Gillmor adjourned the Board of Adjustment Meeting at 8:09 pm 10. RECONVENE AS CITY COUNCIL Mayor Gillmor reconvened the Regular City Council Meeting at 8:10 p.m. 11. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Ms. Coy gave an update on a January 20`h meeting which became a public meeting when Mayor Gillmor requested to be present. She said they met the next day where she, the City Manager, the Embroidery Club, the Quilters and the Art Club met and exchanged paperwork. She said to date she still did not have 501c anything for the Art Club. Mayor Gillmor said he called the IRS and they assured him the Art Club is a 501(c) 7 and cited a number that he gave to the City Manager and instructed Jean to call and verify. He said Ms. Coy can get that number from the City Manager to call the IRS to verify by giving them the EIN number. Ms. Coy said she did call twice and they have no record of approving and if they are a 501c7 it is a requirement that you have the form 1024 available upon public request. Mayor Gillmor said he called and they are registered and IRS is sending a letter which would take 10-14 days to mail but they could not fax or email, but anyone can call the IRS who gives the proper EIN number and verify it. Ms. Coy said she was told there is no record twice, and said she would like to agendize this at the next meeting and would like to see the form 1024, application from IRS. Mr. McPartlan said he was talking to two homeless women at the Samaritan Center who were trying to reach IRS and he advised to call Senator Rubio or Nelson for assistance. Mayor Gillmor said he gave the number to call to the City Manager and asked Jean to call though he did not know whether she did because it is not her job to take orders from Council, and this has been blown up to unbelievable proportions. Ms. Coy said the reason is we have given credibility to an organization being a 501(c)3, then 501 (c) 4, now 501 (c) 7 for five years granting privileges as a non-profit organization. Mayor Gillmor said the Art Club has been a non-profit for about 75 years. Ms. Coy said but not recognized by the IRS. Mayor Gillmor said we will put that to rest when the paperwork comes in. Ms. Coy again asked to put this on the next agenda for discussion of documents for the Art Club and Mayor Gillmor asked if she wanted to make a motion. Ms. Coy said she can ask the City Manager as a Council Member to agendize items and not ask permission. 12. PUBLIC HEARINGS - None 10 Regular City Council/CRA/BOA Meeting January 27, 2016 Page Eleven 13. UNFINISHED BUSINESS 16.020 A. Citv Clerk Retirement (Transmittal. 12/16/15 Memo. EmDlovment Agreement) MOTION by Mr. Hill and SECOND by Mr. McPartlan to extend the benefits offered other regular full-time employees for the voluntary early retirement program in accordance with the City Clerk's employment contract making March 25u' her last day of employment regretfully. Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0 14. PUBLIC INPUT - None 15. NEW BUSINESS 16.021 A. Stormwater Maintenance Program (Transmittal. Citv Enaineer Presentation) The City Manager said last year he came to Council to request suspension of the quarter round installation program to concentrate on laterals and rear ditches, had assessed the quarter round program of ten years borne from the Port St. Lucie program, and went on to describe problems with the quarter round and the high cost of maintenance of up to about $500K per year with part of it driveway reconstruction. He said part of the problem with quarter round is maintenance, which some residents believe is the City's responsibility, and if you drive around you see some of the abuses of the quarter round because residents are not taking care of it. He recommended the quarter round program be discontinued in favor of mechanical maintenance of swales, by one armadillo in service and purchase of another armadillo utilizing city crews to cut into our swales, and then with periodic maintenance of the laterals, will help with drainage maintenance. The City Engineer gave a Power Point presentation (see attached) citing the recent rear drainage ditch cleaning operation of approximately 23 miles, noted there are over 600 miles of swales for the City to maintain and only about 90 miles of quarter round in place now, discussed the purchase of a new armadillo set out in options B and C for Council's consideration, with focus on Option B. Mr. Hill said if you sit up here long enough you know everything is a great idea until its not and it feels like we are going backward, remembered the armadillo method, found it funny that this was the solution, noting quarter round was a staff decision, and asked what will be done with existing quarter round. The City Engineer said we will try to maintain what we have in place. Mr. Hill asked how someone backing over their swale and damaging quarter round is the responsibility of the City to repair. Ms. Coy asked what happens when we clean out swales with an armadillo and someone backs into the swale and destroys it. Mr. Hill said there is already an ordinance in place that you cannot destroy your swale and asked again when did it become the City's responsibility. The City Engineer said we have an older population who don't have the ability to do it and the majority of time we don't know who did it. Mr. Hill said he understands that but when we talk about damage of the quarter round, we just go out and fix it. The City Engineer said the majority of the time we find the contractor who did it, and we send Code Enforcement to try and take care of it, but the majority of the time we don't know who did it. 11 Regular City Council/CRA/BOA Meeting January 27, 2016 Page Twelve Mr. Hill said this is staff function, knows the idea of the swale system is to hold water until it soaks in, but with staffing levels down around 97 levels, we can't maintain what we have and are going to start moving in a direction where we're going to be in deep trouble with swale issues and we could be slipping backwards. He said he trusts staff has this completely under control and would defer to them to go forward but he was concerned. Ms. Coy said her concern is with blading and grinding, and asked what equipment we have for this, noting her grass grows in too thick and water sits there until the sun comes out. The City Manager said we have a small grader to run behind the armadillo, to blade the grass off, and that could cause some complaints, but must be done because the grass has grown up and water cannot get off the road and undermines the roads. Ms. Coy said the trench the armadillo will create, if not done correctly, will just hold water. The City Engineer said there is a stormwater master plan in place and they know which way the water is supposed to flow. Ms. Coy said we want people to maintain their swales but if they come and dig too deep, lawn maintenance people can't come in and mow. The City Manager said he and the City Engineer did a drive around, looking at ditches after the recent drainage ditch cleanout done by a contractor, and they are now rejunevated, after not being maintained in twenty or thirty years. Ms. Coy said the guys who did this were not engineers and did not know high and low spots. The City Engineer said if we go with a ditch cleaning we are going to go with an SOQ, to get people who are qualified, but said City crews know the high and low spots. Mr. Hill reminded everyone over the last three or four months there has been record rainfall and we had real issues with flooding back in 1998, much worse than today with recent heavy rains. Ms. Coy thanked him for that reminder about how bad it was and wants to be sure we spend money properly and educate the public because they think it is not their responsibility. In response to Mayor Gillmor, the City Manager said he would like a vote of confidence. MOTION by Mayor Gillmor and SECOND by Ms. Coy to move staff recommendation for Option B. Andrea Ring said homeowners put sod down and they need to be told not to sod the ditches. Mr. McPartlan said we should not replace broken quarter round, and the City Manager agreed. He asked how often the grass will be graded. The City Manager said we will have to get out there and see where water is pooling. Mr. McPartlan said there are problem areas but the City has done a great job. Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0 16.022 B. Consider Assionment of Citv Hall Parking (Transmittal) The City Manager cited the history of creation of the local membership on Indian River Lagoon Coalition by creation of IRC Lagoon Coalition, enticing IRL Council to move their headquarters to Sebastian to be near the Lagoon and Working Waterfront, and he got caught up in the 12 Regular City Council/CRA/BOA Meeting January 27, 2016 Page Fourteen euphoria of them saying yes and in the process said to the City Engineer that he would like to make them feel really at home so how about put out some painted parking spots for the Lagoon Council adjacent to the old schoolhouse, and at his orders and direction he did that. He said he thought it was the right thing to do. Mayor Gillmor thanked him and said Frank Sakuma, Duane DeFreese, a scientist and another person will be working there. He said it is not Council's job to micromanage the City Manager, that Mr. Griffin is doing a great job and certain things are not in Council's purview. He asked do we want to get to a point where we want to micromanage everything, and do we want to say now they are not welcome, not the message we want to send. He said this item is now for us to discuss because it was brought up by Ms. Coy. Mr. Hill said there is background on this, that it came up several years ago when there were requests for Council to have their own parking, said he has gone to many meetings with no assigned parking, did not see it as not welcoming the IRL Council, did not begrudge the City Manager for doing it, and said if we give four spots to IRL what about IR State College instructors and others. He said there is no need to have spots delineated. Ms. Coy said it was not her intent to make them feel unwelcome, said she would bake cookies for them and welcome them. She said we go all over to meetings and no one has a spot marked out. She said the City Manager's heart was in the right place and was doing a good thing, cited the last three Mondays there was not a spot to be found in the lot, there are so many users here and all spots are taken except four, we are showing favoritism and it is not necessary. I will explain to anyone who comes here for those IR Council meetings. She suggested we just erase it and start over. Mayor Gillmor asked her if she wanted to make that a motion and she said yes please. Mr. McPartlan seconded the motion. Vice Mayor Adams said since it is already done, even though said we are showing favoritism, it would be in bad taste to give something and then take it back, and he did not see the harm in it. He asked the City Manager how long the IRL Council will be here. The City Manager said the lease is a total of five years and explained that the City Engineer suggested this to him, and had already moved City vehicles that were parked there to to the Airport. He said he did not want to cause discriminatory feelings and is prepared to do what everyone wants. Vice Mayor Adams said he did not see this as a big issue and was in favor of leaving it as is. Mr. McPartlan said we gave them a good deal, gave them a lease but not spaces, we had good intentions but we don't give that to anyone else, the area is jumping and we have elderly people using the lot. He said we could put a plaque on the outside of the building that says we are happy to have them here and welcome them. He said the four spots are a little bit ridiculous. Roll Call: Ayes: Coy, Hill, McPartlan Nays: Gillmor, Adams Passed: 3-2 13 Regular City Council/CRA/BOA Meeting January 27, 2016 Page Fifteen 16.023 C. Consider Assianment of Citv Boards/Committees — Annual Review (Transmittal. List of Boards/Committees) The City Manager recommended an annual review of the City Boards and Committees, how many we have, impact on staff, especially AV staff, noting we far and away surpass what other municipalities and counties do, and perhaps start a discussion on what we need to televise, what Council needs to have out there in the public domain, how it affects staff and how we conduct business. Mr. Hill said he went through the list and did not want to eliminate any of them, but our policy is we televise every single board, don't have to do that and should rein it back in. He said we are not legally bound to televise any meeting but do it to get information out to the public. He said all out meetings are put out to the press but to televise them is taxing the staff. He said we might need only televise Council and Planning and Zoning, boards which make lawful decisions and all advisory committees don't need to be televised. In response to Mayor Gillmor, Mr. McPartlan said MPO only has audio recording. Mr. McPartlan agreed we don't need to televise all the meetings. Mayor Gillmor said he enjoys watching some meetings if there is an issue coming to Council, and it could be a problem if two Council members were in the room. Mr. Hill said you could have all five members of Council in this room watching another meeting and not have a sunshine violation as long as we don't have a discussion. The City Manager said he agrees with what has been said, noted that none of the recent early retirements has generated this discussion, and no one in AV impacted this or prompted him to want to make any kind of cutback. Ms. Coy said beside City Council and the boards it acts on, CRA and Board of Adjustment, the Planning and Zoning Commission and Budget Review Board and the Charter Review Committee are worth being on television. The City Clerk said we have been busy with meetings this month and AV is down two people, the request for broadcasting all meetings was from Council when we moved into this building, and has been in the policy all along, she brought it to Council last year and discussed that other agencies do not broadcast all meetings and they would like to go that way. She thanked them. Ms. Coy said she did not think we had to televise our workshops and asked if it was in an ordinance. Mr. Hill suggested that if we call a workshop we can decide in the call whether it needs to be televised. The City Clerk said there is a broadcast policy adopted by resolution that provides for all Council meetings and workshops to be televised and it can be brought back amended. Mayor Gillmor recapped: Budget Review Advisory Board, Charter Review Committee, Planning and Zoning Commission and Council Meetings (which include CRA and Board of Adjustment) Ms. Coy added and modification of our one resolution regarding Council workshops. 14 Regular City Council/CRA/BOA Meeting January 27, 2016 Page Fifteen MOTION by Mayor Gillmor and SECOND by Mr. Hill on the above recap. In response to Mr. Adams if those meetings not televised will be recorded and the City Clerk responded an audio recording can be played over the air, rebroadcast over the weekend, and DVDs can be made for the public. Ms. Brooke-Reese said it can be done just about any way anyone wants to do it, and it is up to Council how we want them to see it. In response to Mayor Gillmor, discussion followed on accessing the audio from YouTube via the City website, which will take some changes to AV procedures but can be accomplished. Ms. Brooke-Reese said being down two people made it difficult to cover night meetings. Vice Mayor Adams said he would like to see all meetings broadcast, and did not want to see us be followers though he understands the constraints. The City Clerk said the positions discussed are called PT Temporary AV Techs and we pay them $10 per hour but can never tell them what hours they will work, sometimes two hours a week and sometimes 20 hours a week, and it is hard to find someone to fill and keep them. Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0 16.009 D. First Reading of Ordinance No. 0-16-01 — Drone Regulation — Schedule 2nd Reading and Public Hearing for February 24, 2016 (Transmittal. 0-16-01) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA; PROVIDING FOR THE REGULATION OF DRONES; PROVIDING DEFINITIONS; PROVIDING REGULATIONS FOR SUPERVISION, LOCATIONS AND RESTRICTIONS FOR THE USE OF DRONES, PROVIDING EXEMPTION, PROVIDING PENALTIES, CONFLICT, SEVERABILITY AND AN EFFECTIVE DATE. Mr. McPartlan suggested tabling this ordinance until Mr. Ginsburg is available. Mayor Gillmor said it is only first reading and changes can be made on the second. Mr. Hill said or we can just get rid of it tonight. Vice Mayor Adams said we can move ahead and make changes at the second reading. Ms. Coy said she loves what is in this ordinance and trusts the City Attorney would not write an ordinance he couldn't defend. Attorney Armitage read the ordinance by title MOTION by Mayor Gillmor and SECOND by Vice Mayor Adams to approve Ordinance No. 0- 16-01 on first reading. Mr. McPartlan said Mr. Ginsburg writes the best ordinances, but the US Government has exclusive sovereignty for airspace and we're trying to regulate something that the federal government has authority over. Mr. Hill said he sees this as a gross overstep of government based on maybe a complaint or two and asked are we going to start eliminating toys, the FAA regulates this and finds this a stretch and agrees with Mr. McPartlan 100%. 15 Regular City Council/CRA/BOA Meeting January 27, 2016 Page Sixteen Ms. Coy said there are no current laws that regulate drones, it is not only children buying them, she would use a bat if one came over her property and the Chief said don't do that. Mr. McPartlan said that is a public nuisance and you can call the Police Department. Mayor Gillmor said this is crafted not to take away toys, but nothing prevents them from flying in back yards, said drones are being used in the Keys to photograph line connections. He said the Chief said it is a problem in Sebastian right now. Roll Call: Ayes: Gillmor, Adams, Coy Nays: Hill, McPartlan Passed: 3-2 The City Clerk noted a motion to extend beyond 9:30 will be needed. Mayor Gillmor called for a motion and no one responded. 16. CITY ATTORNEY MATTERS Attorney Armitage thanked Council for the opportunity to be of service but regretted the circumstances and wished Mr. Ginsburg the best. 17. CITY MANAGER MATTERS The City Manager announced the passing and services for George Morrow, President of National Aperture, Airport Tenant; and thanked Mr. Armitage for his service tonight. 18. CITY CLERK MATTERS At the request of the City Clerk motion was made as follows: MOTION by Ms. Coy and SECOND by Mr. McPartlan to extend the meeting for an AV update. Voice vote on the motion carried 5-0. Ms. Brooke -Reese gave a brief update on the complete reconstruction of the AV Room over the last month and credited AV Tech, Gary Vicars with the idea and his many hours dedicated to improving the function and sound issues that have been a concern for many years, and make it ready for the new robotics and digitial camera project budgeted for this year. The City Clerk said Gary Vicars is one of our PT Temp AV Techs, has audio expertise from his years at Comcast, which he quit to pursue an engineering degree, spent many hours on the project and invited Council to go look at the amazing job they did. 19. CITY COUNCIL MATTERS A. Vice Mavor Jerome Adams - None B. Council Member Andrea Cov Ms. Coy announced the February 20, 2016 Four Chaplains Memorial at the Veterans Memorial in Riverview Park. C. Council Member Jim Hill — None 16 Regular City Council/CRA/BOA Meeting January 27, 2016 Page Sixteen D. Council Member Bob McPartlan Mr. McPartlan announced the Point in Time homeless count on Friday for federal funding and to call him at 708-2900, and that Pelican Island Elementary is still in planning stages to become a designated a Community School. E. Mavor Richard Gillmor Mayor Gillmor announced the City was the recipient of the Friends of St. Sebastian environmental award; reported on four resolutions adopted at the Treasure Coast Regional League of Cities meeting today, one on banning plastic bags which Council might want to consider if interested, another on regulation of unreasonable records requests which he requested be on an upcoming agenda. Attorney Armitage said this is a timely and pertinent issue, and public records requests are not an excuse for extortion. 20. Being no further business, Mayor Gillmor adjourned the meeting at 9:38 p.m. Approved at the February 1Q, 2016 Regular City Council Meeting. By., —� Richa . Gillmor, ATTEST. (� .� Sally A. Maio, MMC, ity Clerk 17 CITY OF VERO BEACH Septic Tank Effluent Pump (STEP) System City of Sebastian City Council Meeting January 27, 2016 Introduction • Robert J. Bolton, RE; "Rob" • Director of Water and Wastewater for the City of Vero Beach; • Have worked for municipal government for 25 years (Vero Beach — 16 years; Palm Bay — 9 years); • Father owned a Septic System business that worked for when I was young. Locations of Septic Tanks in Indian River County SEPTIC SYSTEMS IN INDIAN RIVER COUNTY City of Vero Beach 5nrvice Arra FVTAR BUILT JURISDICTION CATMORY (; of Vero Hach 1868 or A er City of Vero Beach - - IO, A er 0 1 or 13 or F Cou Wore 1983 s"e 1983 awnn a ar own_ n �an er � lawn] aian er - Indian River Caunty Service Area JURISDIC101N Cary `0 1 Feliernere TtyyoT 115mem CA I%an e etc UOunty County ,U1 0row YEAR FIJI LT CATEGORY_ For �tJBior,r 1983 or After 19W or Atter 1 RIC r 7� Ir DOH Permit NUMBER WASTEWATER Category [+1- 1,49+o-} FLOW 347 Repair 138 R apair ji Repair 17 446 Repair 33C� rtepalr r. iael 2, "1 0.74 MGD pi0I1 Catr�ar r� _ 44 - R1� RMpeir Repair Repair 9,Zd f' Repair 11j,,8244 KUPOIr 2 Total 27,505 8_II8 MGD TOTAL NUMBER OF SEPTIC SYSTEMS IN INDIAN RIVER COUNTY TOTAL E❑UIVALENT WAS EWATER FLOW IN MILLION GALLONS PEItW C des NUMBER [tt- ""' Paf aro" _4 City' 0 Fellsmae 076 Clty� of Sebastlen 8` W? =3 LIEN of Vero Beach 148 _ 4 -UM rZou res I -VleratEd!¢ 1 MGD is calculated using 250 gallons per day per household Current Wastewater Flow Rate for the City of Verop Beach "em is 3.2 MGD Current Wastewater Flow Rate for the Indian River County System is 4 5 MGD Total combined currerrt flow rates for the two sewer systems is 7.7 MGD 7.62 MGD What do we know about Septic Systems? Conventional Septic System ➢ Average (28%); ➢ Level of ➢Contains (E. coli, ; ➢ Contains level of nitrogen removal phosphorus removal (57%); elevated levels of bacteria salmonella, etc.); viruses. What are areas of concern for Septic Systems? ➢ Density (lot size); ➢ Proximity to lagoon; ➢ Elevation of the water table; ➢ Distance from the septic tank to the water's edge; ➢ Year house was built; ➢ Flow direction of ground water; ➢ Irrigation systems that use shallow wells. What are we trying to accomplish? • Stop nutrients from entering the water table and ultimately the Indian River Lagoon; • Affordably connect septic systems to the sewer system by breaking the septic system cycle; • Maintain growth in our community (no septic system moratoriums). How can a STEP System accomplish this? • Nutrients no longer enter the water table through the drain field (except during emergencies) but, instead, are pumped to a wastewater treatment plant; • STEP System cost is comparable to a drain field replacement; • STEP System is the only sewer system that can be installed during new home construction and later connected when the 2'3 STEP System mains are installed in an area. Communities with STEP Systems ➢City of Vero Beach, FL ➢Hillsborough County (1,200) ➢City of Palm Bay, FL ➢City of Port St. Lucie, FL ➢Charlotte County Utilities, FL ➢City of Olympia, WA ➢City of Camas, WA ➢Clark Regional Wastewater District, WA ➢Washington County, AL ➢South Alabama Utilities, AL (3,000+) ➢Fulton County, AL ➢Grand Bay, AL ➢Pearl County, MS ➢Bethel Heights, AR ➢Mt. Union, IA ➢Truesdale, IA ➢Amesville, OH ➢Elkton, OR ➢Victoria, PEI ➢Diamond Lake, WA ➢ Lacey, WA ➢Starbuck, WA ➢Yelm, WA ➢Consolidated Utility District of TN (4,000+) Why a STEP System? ➢ Non mandatory (Vero Beach); ➢Competitive pricing with septic system replacement; ➢ Lowest upfront cost for availability; ➢ Minimal construction effort; ➢ Low maintenance. "Talking Points" of a Hybrid Septic Tank Effluent Pump (STEP) System A Hybrid STEP System is a sewerage collection system that uses a septic tank to contain and treat solids, a pump station to remove the clear effluent, and a drain field to act as a backup to the pump station for disposal of the effluent during power outages. • The total cost, including availability and connection costs, of a Hybrid STEP System is approximately 1/2 the price of a conventional gravity sewer or a vacuum style sewer syste m; • The availability cost of a Hybrid STEP System (i.e. installation of mains, valves, etc. in City Right -of -Ways) that is normally fronted by a local governments is less than 1/loth the cost of a conventional gravity sewer or a vacuum style system. This lower cost for availability may allow Local Governments to make sewer available to more residents quicker; • Collection lines for a Hybrid STEP System are normally 2" up to 4" therefore they can be installed using directional drilling techniques instead of open cutting the ground. The drilling of these lines causes less disruption therefore residents and businesses can continue their normal affairs with minimal interruption. In addition, tree canopy and heavily landscaped areas are virtually untouched; • Installation time for a Hybrid STEP System is less than 1/4 the time required for a conventional gravity sewer or a vacuum style system; "Talking Points" of a Hybrid Septic Tank Effluent Pump (STEP) System (continued) • Hybrid STEP Systems are compatible with existing On -Site Sewage Treatment and Disposal Systems (otherwise known as Septic Systems) and normally will just attach to these systems; • Pumps and collection lines of a Hybrid STEP System require less maintenance because the effluent is relatively free of grease, oil, and solids; • In some cases, the Septic System drain field is left in-place as a backup during prolonged power outages that can occur during hurricane season. When a drain field is not left in place, the STEP System will have a larger holding tank that will provide capacity for approximately 3 days; • The Water and Sewer Utility of a Local Government typically maintains the Hybrid STEP System and controls the pump -out frequency of the septic tank; • Local Governments may eliminate more than 99% of the nitrogen and phosphorus rich septic system effluent that is now being discharged to groundwater by installing Hybrid STEP Systems; • Groundwater carrying pollutants from Septic Systems will no longer flow to the Indian River Lagoon. What did Vero Beach do? • Funded the installation of the 2" mains through the Water and Sewer Enterprise Fund (1 million dollars); • Created an incentive program to entice homeowners to connect early (total of $3,390 credits available); • Provided a mechanism for property owners to finance equipment and impact fee costs over 10 years; • Implemented a mandatory pump out and inspection program for existing septic systems; • Applied for, and received, grants from the St. Johns River Water Management District for STEP System installation ($539,000); • Got to work installing 2" mains. directional Drilling yy t. � •itV '�i: �Y 1 4 Double Service Connection 4-j 4-j 4-J m m U ❑ �r r CHECK PROPERTY °_ co LINE a ~ h S d BOX8 O d O�iA Ln u F HOUSE ao PROPOSED` 1" DISC.:HARGE ' °° + PUMP BASIN ROD EXISTING lI W EXISTING DRAIN FELD SEPTIC TAMC VALVE � CHECK T SERVICE LIME ru w 0 VALVE 2ff MAIN 6 m CC STEP SYSTEM TYPE 1A $ Z425 Equipment Coe# r 4 CHECK PROPERTY BOX LM HOUSE PROPOSED 1' DISC HARGE w PUMP BASIN Lu WWZE SEPTICEXISTANK VALVE n 500 GAL. 1° SERVICE LINE a im 500 CIAL.1POLY. TAW 2" MAIN U = w STEP SYSTEM TYPE 113 $ 2,725' � STREET ADDRESS I Equipment Cost ----� EfNwnt I — Discharge . > I 'CN" u yr — DRAMrMn.o - �id Revd Low Liguld Level FUATARRAN ARItANfYILL BE f� TO ALLOW A MIN. 3 CYCLES PER MY Exigbing Septic Tank Br?Fin +4itfr E f7rrentPrrrsprrig5tvslerrr A Overflo��' Scale: = 2' Pip Bas'r Assembly mil F BA�1 MIMS E j oa�rr+ra BEPMO TAMC PRCPEffrY LSE IF M"FICE I I VALVI f BERYM 0 c� m � j )eptic i a n v ;s 4 Ao e �',', Type 1A Tying Into Drain Field Type 1B Install Type 1B Tying Into Existing Tank Pump and Filter System CHECK BOX r p 3 BEDROOM HOUSE OR SMALLER PROPERTY LINE PROPOSEDDISCHAR� PUMP BASIN DISCHARGE If I EXISTING I J DRAM FIELD NEW 1060 GAL VALVE POLY. TANK CHECK �I 1r SERVICE LINE VALVE 2" MAJN CHECK BOX 5 BEDROOM HOUSE OR SMALLER NEW 1500 GAL. POLY. TANK STREET ADDFE98 STEP SYSTEM TYPE 2A PROPOSED 1" DISCHARGE PUMP BASIN n I( EXISTING ' DRAN FIELD CHECK �i VALVE STEP SYSTEM TYPE 2B $ 3,220 Equipment Coat PROPERTY LINE I I I LI %J- I 1 VALVE 1r SERVICE LINE 2" MAIN $ 3,635 Equoment Coat r CV _I Cori d w h d 8 O d Lf 7 r N � � O 4 C w J H w w 65m x CIA w a w Go d w z � 12 Lu 4900 Lum ccW Lu L� an ❑a �aZ U�w d 3 CHECK BOX 3 BEDROOM HOUSE OR SMALLER it NEW V60 GAL POLY. TANK CHECK BOX 5 BEDROOM HOUSE OR SMALLER r= NEW 1500 GAL POLY. TANK � I b I Ftt I ALA-)HLbb PROPERTY LINE I � I PROPOSED 1' DISCHARQE PUMP BASIN RO r I I VALVE 1' SERVICE LINE NEW 500 GAL POLY. TANK STEP SYSTEM TYPE 3A NEW PUMP BASIN • DISC.'HARC� POLY. TANK STEP SYSTEMA TYPE 3B 2" MAN $ 3,745 Equipment Cast PROPERTY LI+E VALVE T SERVICE LINE w Mi $4160 Equipment Cast W C w GC � LU Type 3A Installation Tying Into the House Installing 500 Gallon Pump Tank 4-j Residential Electrical Panel 0 PROPERTY CHECK LNE - - -a wX I I MULTI s I cv m FAMILY DUPLEX PROPOSED 1' DISCHARGE PUMP BASIN % I , W �! J ExunNGi VALVE SEPTIC TA1° SERVICE UNE o NK 8 i W O NEW 500 CAL 2" MAIN 65 m POLY. TANK oC STEP SYSTEMA TYPE 4A. $ 4,175 STREET ADDRESS Equipment Cost Q Q PROPERTY z CHECK LINE BOX I I I i MULTI FAMLY DUPLEX NEW DUPLEX ; r w PUMP BASIN DISOI-IARCA= NEW 15dQ GAL. POLY. TANK VALVE �5 NEW 500 GAL T SERVICE UNE POLY. TANK 2' MA1N U STEP SYSTBA TYPE 4B. $ 5,525 STREET ADDRESS Equipment Cast 3 ❑PROPERTY co CHECK F-- BOX MULTI FAMILY 4FLEX PROPOSED {DISCHARGE , ' ' \ \ K MP BASIN o � � \ w m EXISTING VALVE 2 SEPTIC TANK f LINE or TANKS ' MAIN w NEW 10e0 GAL % in POLY. TANK Lo w 'a STEP SYSTEM TYPE SA ■ %72 b § 8Er ADDRESS Equ|pmed Coart m -3: >- © C PROPERTY LIM BOX / //\% �,n | | rAMLY . 4 PLEX NEW 4 PLEx> f DAH | . w MP BASIN § § 4§ c 0 ccO NEW Z00 �. | � § POLY. TANK LVE NEW 1060 GAL f SEFNICE LINE z z PIOL.TNK MANN kms§ STEP SYSTEM TYPE SB $7,625 ,SET ADDRESS I Equipment Cos k Lp PROPERTY CHECKLNE a ~ BOx /\ \ n-, f MULTI I I v FAIRY °' 6 FLEX PROPOSED1' DISCHARGE ' ' ' °° � � PUMP BASIN - D } J II w� EASTING VALVE SEPTIC TANK ? 1" SERVICE LINE CLru or TANKS NEW 1060 GAL. 2" MAIN � POLY. TANK w STEP SYSTEM TYPE BA $ 6.125 w STREET ADDRESS Equipment Coat ' a] d # w CH❑EC PROPERTY BOX LNE MULTI I I FAI-Y 6 PLEX PUMP BASIN 1' DISCHARw GE ' ' D -19 {2jNEW 15M GAL. lie POLY. TANK VALVE NEW 1060 GAL. + 1" SERVICE LIVE I POLY. TANK J 2' MAI+1 Q fr w j STEP SYSTEM TYPE BB $ 9,150 i STREET ADDRESS I Equipment Capt Property Address: Basic= PL,;: EIIBIT "B" Charges, Fees and Credits Quantity. LTiiit Unit Cast Total Cost Extension Charges and Fees Wastewater Utility Extension Charge Per Lot 1,100.00 - Wastewater Impact Fee Per ERU $ 2,290.00 $ - Sub -Total $ - Enuipinent C'hazws T� pe 1A L 2,425.00 $ - Type 1B LS 2,725.00 $ - T 'pe 2A LS 3,2.20.00 $ - Type 2B LS $ 3,635.00 $ - T�pe Thi LS 3,745.00 $ - Type TB LS $ 4,160.00 $ - Type 4A LS $ 4,175.00 $ - Type 4B LS $ 5,625.00 $ - Type 4C LS $ 6,2.35.00 $ - T�pe 5A LS $ 4,725.00 $ - T•pe 5B LS $ 7,625.00 $ - Type 6A LS $ 6,125.00 $ - T•pe 6B LS 9,150.00 $ - Sub -Total $ - Ci -edits STEP Up and Save C:r--MI Per Lot 2,290-001 Wastewater Utility Extorsion CTe�itlj Per Lot I $ 1.100.00 $ - Sub -Total $ - Total A-momt Duel $ - 3 Bedroom House Estimate for STEP System ➢ STEP Equipment ➢ Installation of STEP ➢ Electrical Connection ➢ Electrical Permit ➢ Plumbing Permit Subtotal ➢ Service Line (1") ➢ Availability Cost (2" Main) ➢ Impact Fee Grand Total* LOW 1 a) $25425 $2,300 $ 600 $ 80 $5,405 HIGH (3a) $3,745 $2,500 $ 600 $ 80 $ 80 $7,005 $ 500 $ 600 $2.290 $8,795 $10,395 * Additional costs may occur depending upon plumbing layout. STEP System progress since A ➢ The City has 8 Basins (areas) that will have the STEP System installed (approximately 1,500 parcels); ➢ 4 Basins have been designed and permitted for construction (900 parcels); ➢ STEP mains are available to 278 parcels; ➢ 20 parcels are connected; ➢ 36 parcels have applications pending; ➢ The City has not notified any homeowners that they can connect to the system. Connections have been made because of septic system failures and building construction with the incentives offered; ➢ Construction is behind schedule as indicated above do to constant starts and stops to address failing septic systems; ➢ City has hired a company to help with installation of 2" mains; ➢ City will notify homeowners after a Basin is complete to avoid additional work slow downs; ➢ City has an interactive map on it's website, LINK, to help homeowners and real estate agents with the STEP System progress; ➢ Currently working on an APP! 1 All- 1111 STFP $agn UD Coniad Ruour"5 System Visit chat Soclal Settings Media N system Sales Fa ABLIE SEPTIC - :3 STEP Svstem FrequentivAsked Questions (FAQs) ■ Is participation mandatory? No. However, upon septic tank failure, the IRC Health Dept. will not issue a permit for repairs. You will be required to connect to the STEP System at such time. ■ Who is responsible for maintenance of the STEP System? The City is responsible for the maintenance of the STEP System including all force mains, valves, service lines, check valves pumps, filters electrical, control panels, alarm systems, and monitoring devices. The City will also be responsible for periodic pump -outs and maintenance of the new tank. The homeowner is responsible for costs associated with the STEP System and any necessary connection charges in place at the time of connection. Property owners are responsible for the power supply to the pump control panel, the cost of the power to operate the panel and pump, and any negligence that causes damage to the System. ■ How much does the STEP System cost? The cost of the STEP System is approximately $10,000 before applying the STEP UP and Save Credit (SUSC) which is as follows: $2,290 if signed up within 12 months of notification from City; $1,100 Wastewater Utility Extension Credit if signed up within 12 months and pay "cash" with an option to finance for 10 years at no interest in lieu of $1,100 credit; Requires connection within 12 months of signing application. Otherwise, credits and/or financing are null and void. ■ How much are the monthly sewer and electric bills? The minimum bill for sewer is $19.89/monthly and the maximum bill is $55.79/monthly. The average is $38/monthly. The electric cost will be .50 cents to $1/monthly. ■ Why are the incentives for only one year and not forever? The City authorized the incentive program to entice homeowners to connect to the STEP System early. While homeowners that connect early will receive an incentive, they will also spend money earlier than necessary, and will incur a monthly sewer bill. Those homeowners that choose not to connect will not spend money early and will not have a monthly sewer bill, therefore, the incentives are only offered for one year. ■ How often do I have to have my existing septic tank pumped out? Per City Ordinance 2014-21, commencing 1/1/16, pump outs must occur on a regular frequency not to exceed every five (5) years. Additionally, owners shall have a licensed septic tank contractor perform an inspection of the private disposal system. For each inspection, the septic tank contractor completes an inspection report which was included in your mailing. End of Presentation Boat Mooring Field • Assessment completed in 2013 • Project will require a joint ACOE and DEP permit. • Permit application fee is $2,100 for joint ACOE and DEP. • Application will require site map, cross section, field review and surveys. • Surveys (Seagrass/Submerge Land Lease). • Lease from the State maybe needed.^ Boat Mooring Assessment • Preliminary site is 1,187 east of Capt. Hiram's Shoreline. • Proposed site is adjacent to the channel and island. • Preliminary configuration is for 17 boat moorings. • Mooring field ranges in boat size. • Initial A from ACOE in pre - review. 1/27/2016 City of Sebastian 2016 Stormwater Maintenance Program By Frank Watanabe January 27, 2016 4k• • I ,a fY �rUM 90�01VRROJ Ouiue@ID golia aojDej .uoD PFj; r •� 1 ���LLLrrr a Quarter Round —Swale Liners • Started in aoo6 • Residential swales • Allows percolation and conveyance. Average installation is 9 miles/yr. * High cost is driveway replacement. o Total installed is approx. 90 miles. • Currently contract cleaning siook/yr "' '� ,�� .w.q�y r v .� __.- ': �_rr<w: r� � I� .� �. i S a. � `/ J � \ �� �� � ':-1 � , �'. „'. �' � a = � ,_ YEA A I I i. Ii... Y f jib Y..'.. .S l'Y 14 Lo: [s tl5a -j � •..a;x 4`.':: fir• �: 4 �� '•�,', UPLIUIV3 IUI IICW UIICI,IIUII 90 Miles Completed 2006 to 2015 Maintain cleaning QR 9 miles new Quarter Round and Driveways Cancel Quarter Round Cancel Quarter Round As needed swales trenching one armadillo As needed swales Two armadillos 200 Swale trench 200 miles grass bladed Ditch Cleaning Three armadillos 300 miles swale trench 300 miles grass bladed Cleaning QR $100K Cleaning QR $100k New tractors $170k Swales/Grass $100k Ditch Cleaning $230K Cleaning QR $100 Two tractors $340k Swales/Grass $160 Cleaning QR $100k v v • Stop the Quarter Round Program • Maintain cleaning the existing quarter round • Reallocate the funds to continue ditch cleaning and purchase second armadillo for swale trenching • Purchase a second tractor with side mounted armadillo unit for the new program (Option B). • New Program (Option B) will Armadillo swale trenching and blade the grass from the pavement edge. • Continue the contract ditch cleaning programs (SOQ Selection) . • City PW crew will continue to do on-going ditch and swale maintenance Citywide.