HomeMy WebLinkAbout01-13-2016 CRA Minutes w CouncilRegular City Council/CRA Meeting
January 13, 2016
Page Three
Ms. Coy asked for a hard copy of the Power Point presentation.
Discussion continued on the different types of compressors available, how compressors are
powered, cost savings from outfitting vehicles for CNG, the fact that ethanol in gas has
lowered mpg on vehicles and CNG provides better mileage, though the opposite is true for
diesel, and that 80% of all refuse trucks currently on order are CNG.
Mayor Gillmor thanked Mr. Hayhurst for his presentation and Mr. Hayhurst said he was
available if they needed any further assistance with CNG.
F. Brief Announcements
• 1/16/15 & 1/16/16 — Sebastian Fine Art and Music Festival — IR Drive/Riverview Park Area
• 1/18/16 — City Hall Closed for Dr. Martin Luther King Jr. Day
• 1/21/16 through 1/24/16 — Fellsmere Frog Leg Festival
Mayor Gillmor read the above listed announcements, and Mr. McPartlan announced the
Sebastian Citizens Academy which will begin January 21St for six weeks and said people
can pick up applications in City Hall or by visiting the Police Department website
.www.sebastianpd.org.
7. / RECESS COUNCIL MEETING/CONVENE AS COMMUNITY REDEVELOPMENT AGENCY
A. Call to Order and Roll Call
Mayor Gillmor called the CRA meeting to order and the City Clerk called the roll:
Present: Mayor Richard Gillmor, Vice Mayor Jerome Adams, Council Member Andrea
Coy and Council Member Bob McPartlan
Absent: Council Member Jim Hill (excused)
B. Approval of 10/14/15 CRA Minutes Excerpt Win Council Minutes (Pape)
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the CRA minutes carried
on a voice vote of 4-0 (Hill absent)
C. Approve Wastewater Hook -Up Grant Application of $5,000 to Allen Properties LLC —
Wendy's, 1625 US Highway One (Transmittal, Application, Deed, Tax Receipt,
Construction Plan, Budget Account Summary)
The City Manager presented the request for approval of the septic to sewer hookup grant
application from Wendy's.
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve the grant.
Roll Call: Ayes: Gillmor, Adams, Coy, McPartlan Nays: None Absent: Hill Passed: 4-0
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Regular City Council/CRA Meeting
January 13, 2016
Page Four
D. Award CRA Landscape Services Agreement to Ameron (Transmittal, 15-12
Statement of Qualifications, Conlon Bid, Ameron Bid, Agreement)
The City Manager said for too long we have experienced ups and downs in landscape
services in the CRA, through no fault of City workers with vacations or people out sick,
resulting in non-standard services especially at Riverview Park, which also extends to pest
control issues. He said he and the City Engineer went out for a solicitation of qualifications,
and got two responses by the November 25th deadline. He said they were interviewed and
asked to submit a cost bid, and following review, staff selected Ameron to supply landscape
services in the CRA district for $156,450 per year. He recommended approval of the
agreement and authorization for him to execute.
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve and authorize the City
Manager to execute the contract.
In response to Mayor Gillmor regarding the difference between RFP and RFQ, the City
Engineer said generally when you go out for general contract services you base it on a bid
price, and typically go for the lowest bid, and that is usually what we do with an RFP request
for proposal. He said when you go after professional services, typically like engineering or
architectural services, you have to go through competitive bidding under State CCNA law,
however, when you go after other professional services that are not under that umbrella like
and engineer or architect, you want to hire based on best qualifications, and most cities
send out a request for statement of qualifications with no numbers, rank them based on
qualifications and then select based on price. He said because they were looking at a high
profile area, they wanted a more professional company. In response to Mr. McPartlan, he
confirmed that the process was appropriately advertised.
In response to Mr. Adams, the City Manager said the cost from the Conlon proposal was
$161,754, and that Conlon was going to do a month long cleanup for an extra $8,000. He
said staff made the distinction on qualifications, wanted to be sure we had a company
responsive to us, uniformed properly, trucks clean and marked, cleanliness, friendliness and
attention to detail and their price fell into line.
The City Manager also responded to Vice Mayor Adams question about whether it may
have been cheaper using City staff, stating that he, the City Engineer and Administrative
Services Administrator ran the numbers and after looking at all factors, fixed and variable
costs, and the fact that there are people locked into parks who can't be transferred to
stormwater and roads and drainage, this was the only viable option. He said he wanted to
make sure we had a professional company we could hold accountable where we have
escape clauses, and we can have more control as to quality of work in the CRA. He said this
is a three year contract with two one year automatic extensions.
Ms. Coy said this is an excellent choice since Ameron has been around for a long time,
have an excellent reputation, and already provide us good service in pest control. She
asked about the address 706 South Easy Street from the other proposer and whether it was
a residence. The City Manager said he did not pick up on that.
Roll Call: Ayes: Coy, McPartlan, Gillmor, Adams Nays: None Absent: Hill Passed: 4-0
E. Mayor Gillmor adjourned the CRA Meeting at 7:17 p.m.
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