HomeMy WebLinkAbout02-09-2016 YAC Agendaana
OSEBASTIA
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN
YOUTH ADVISORY COUNCIL AGENDA
TUESDAY, FEBRUARY 9, 2016 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Procedures for Public Input are on Back of Agenda
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. AGENDA MODIFICATIONS
5. APPROVAL OF MINUTES
pgs 3-5 A. Approve November 18, 2015 Minutes
pgs 6-8 B. Approve November 25, 2015 Workshop Minutes
pgs 9-11 C. Approve January 6, 2016 Special Meeting Minutes
6. UNFINISHED BUSINESS
A. Art/Photo Contest to be Held at 2016 Earth Day
pgs 12-14 i. Report from Katie Toperzer
flyer
feedback from north county elementary art teachers
ii. Report from Other Council Members on Teacher Recommendations
medium
who will gather entries
who will judge entries
pg 15 iii. Ribbons proved by City of Sebastian
how many
iv. Announcement at Earth Day
pg 16 B. Discuss Youth Advisory Council Flyer Designed by Ryan Rafuls
C. Staffing Earth Day Table
Assign shifts
Request public input for projects
Distribute flyer designed by Chairman Rafuls
D. Status of Facebook Page
7. PUBLIC INPUT
(Public input on items other than on the printed agenda, is five minutes, however, it can be extended or
terminated by a majority vote of members present)
8. NEW BUSINESS
9. STAFF MATTERS
A. Comments from Police Chief Michelle Morris
10. BOARD OR COMMITTEE MEMBER MATTERS
11. SET NEXT MEETING DATE AND AGENDA ITEMS
12. ADJOURN
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT
MEETINGS.
All City Council Meetings are aired live on Comcast Channel 25, ATT U -Verse Channel 99 and streamed on City of
Sebastian Website www.cityofsebastian.org.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS 1S MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHiCH THE APPEAL 1S TO BE
HEARD. (F. S.286.0105)
iN COMPLIANCE WITH THE AMERICAN WiTH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION
FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS 1N ADVANCE OF
THIS MEETING.
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PROCEDURES FOR PUBLIC INPUT.
Time Limit. Individuals who wish to address the Board or Committee on any agenda items for which official action is to be
taken (typically items listed under public hearings, new business and unfinished business) are allowed five minutes to
speak on that item, however, the Board or Committee may extend or terminate an individual's time by majority vote of
members present.
input Directed to Chair. Speakers shall address the Board or Committee immediately prior to deliberation of the agenda
item and all input shall be directed to the Chair, unless answering a question of a member of the Board or Committee or
City staff individuals shall not address the Board or Committee after commencement of deliberation on an agenda item
after public input has concluded, provided, however, the Chair and any member of the Board or Committee may call upon
an individual to provide additional input if desired.
Certain Remarks Prohibited. Personal, impertinent, and slanderous remarks, political campaigning and applauding are
not permitted and may result in sanctions imposed by the Chair including expulsion from the meeting. Decisions by the
Chair may be appealed.
Public input. The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring new
information or requests to the Board or Committee not otherwise on the prepared agenda. individuals are asked to
attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for the Board or
Committee one week prior to the meeting if they intend to refer to specific material. The Board or Committee will not
debate an issue during Public Input but may by consensus place a requested item on a future agenda.
RULES AS GUIDELINES. It is intended that the rules set forth in this Resolution provide a guideline for the effective
operation of the business meetings of City Boards and Committees, and no rights are bestowed upon any parties by the
adoption of these rules or by Board or Committee failure to act in accordance with them.
A. Suspension of Rules. Any provisions of this Resolution, in whole or part, may be suspended by the affirmative
vote of at least a majority of the members present. Failure to Follow Rules. If a Board or Committee fails to abide by any
provision of this Resolution, such failure shall not invalidate action taken by the Board or Committee.
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SEV
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN
YOUTH ADVISORY COUNCIL MINUTES
WEDNESDAY, NOVEMBER 18, 2015 - 3:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Chairman Rafuls called the meeting to order at 3:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
Present:
Ryan Rafuls, Chairman (SRHS)
Eddie Simchick (SRHS)
Katie Toperzer (SRHS)
Marlee Houck (SCJHS)
Taylor Eason (SCJHS)
Anthony Scaramuzzi, Vice Chairman (SRMS)
Absent:
Skylar Carstairs (SRMS)
Also Present:
City Manager, Joe Griffin
Frank Watanabe, City Engineer
Michelle Morris, Police Chief
Ashley Penn, School Resource Officer
Barbara Brooke -Reese, Electronic Records Manager
Jeanette Williams, Recording Secretary
4. AGENDA MODIFICATIONS - None
PUBLIC HEARINGS — None
UNFINISHED BUSINESS
A. Discuss Letter to Schools Encouraging Efforts to Protect the Indian River Lagoon in
School Newsletters — Decide Who Will Draft Letter from Youth Advisory Council
Anthony Scaramuzzi offered to draft a letter.
B. Discuss Idea Brought Ug at August Meeting for Youth Festival in Riverview Park
Chairman Rafuls said it would be difficult to plan in one meeting especially since the
meeting is planned many months ahead. The City Manager suggested the Council have a
workshop to speak freely and work things out. He also suggested individually recruiting
volunteers to work on the event as a subcommittee.
Anthony Scaramuzzi suggested working on the event together. The School Resource
Officer asked what kind of festival they plan to hold, noting the type would help with their
plans. She also asked if the festival will be geared to just the youth or families.
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Youth Advisory Council Meeting 2 November 18, 2015
She reminded them that they are off next week and if each of them identifies a school
contact person, those contact students could form the subcommittee.
Marlee Houck suggested planning the event on Google Docs but it would not be available to
the public. The Electronic Records Manager reminded them that a copy of what transpires
has to be on file at City Hall.
It was the consensus of the Council to have a workshop next Wednesday, November 25,
2015 in the Council Chambers at 3:00 p.m. to plan an event.
C. Update by Staff on Mr. Scaramuzzi's Presentation to City Council on Road Safety
Concerns
The City Engineer reported on the following:
9) The County has been made aware of the sign installation and repair
request at the intersection at CR512 (Sebastian Blvd.) and Louisiana
Avenue.
2) A mid -block crossing on Barber Street is not recommended, but the
City is considering a crossing at Tulip Drive and Barber Street along with
a pedestrian crossing sign.
3) The City has cut back four trees on Roseland Road in the County's
right-of-way because they were a safety concern.
Anthony Scaramuzzi thanked the City Engineer.
In response to the City Manager, the City Engineer said the Ft. Pierce FDOT office has
been contacted to fix the northbound U.S. 1 informational sign for Roseland Road that
has been struck by a vehicle.
7. PUBLIC INPUT -None
8. NEW BUSINESS
A. Approve August 12, 2015 YAC Minutes
Motion by Chairman Rafuls and SECOND by Marlee Houck to approve the August 12, 2015
minutes.
9. STAFF MATTERS
The City Manager introduced School Resource Officer Ashley Penn who will be their new
liaison and requested a time change to 4:00 p.m. for future meetings.
MOTION by Chairman Rafuls and SECOND by Marlee Houck to accept the City Manager's
request.
The School Resource Office invited the Council to contact her with whatever they might
need.
Youth Advisory Council 3 November 18, 2015
10. BOARD OR COMMITTEE MEMBER MATTERS (No public input under this heading)
Anthony Scaramuzzi commented the members were put on the Council make a difference in
community and invited other members to help make the City better.
11. SET NEXT MEETING DATE AND AGENDA ITEMS (Suggestion February 10 or 24, 2016 at
3 pm)
It was the consensus of the Council to meet again February 10, 2016 at 4:00 p.m.
Taylor Eason asked where the Council would obtain funds to support a festival. School
Resource Office suggested the Council make up a promotional flyer to distribute to
businesses for fundraising and sponsorships.
Anthony Scaramuzzi suggested the Council set up a tent for the Chamber of Commerce's
Light Up Night, December 4t'. Chairman Rafuls offered to make up a flyer.
Ed Simchick said the concrete batting cages at the baseball fields wears down shoes and
ruins baseballs. He requested the installation of artificial turf. The City Manager offered to
go over this with the City's Parks Division and report back to the Council at their February
2016 meeting.
12. Being no further business, MOTION by Chairman Rafuls and SECOND by Ms. Eason, the
Youth Advisory Council adjourned at 3:27 p.m.
By:
Chairman Ryan Rafuls Date
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YOUTH ADVISORY COUNCIL WORKSHOP
MINUTES
WEDNESDAY, NOVEMBER 25, 2015 - 3:00 P.M.
1225 MAIN STREET, SEBASTIAN, FLORIDA
Chairman Rafuls called the meeting to order at 3:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
Present:
Ryan Rafuls, Chairman (SRHS)
Eddie Simchick (SRHS)
Katie Toperzer (SRHS)
Marlee Houck (SCJHS)
Taylor Eason (SCJHS)
Anthony Scaramuzzi, Vice Chairman (SRMS) arrived 3:52pm
Absent:
Skylar Carstairs (SRMS)
Also Present:
Ashley Penn, Police Officer
Jeanette Williams, Recording Secretary
Officer Penn presented an ice breaker exercise for the members.
4. UNFINISHED BUSINESS
A. Consider Youth Advisory Council Flyer Promoting the Board
Officer Penn suggested the flyer should concisely reflect who they are, what they are
about, and identify their goal.
Chairman Rafuls said the flyer can invited interested people to speak at their
meetings. Ed Simchick added their goal is to make the City better. Marlee Houck
said they are the voice for the kids.
Officer Penn said the flyer could say the Council is trying to make the City a better
place. She pointed out that the more activities there are for kids, the less likely they
will be involved in criminal activities.
Chairman Rafuls commented the next meeting in February will be their last meeting
together. The Recording Secretary commented they could hold additional meetings
or workshops if needed before February. Chairman Rafuls said more ideas of what
they could work on would be helpful.
Youth Advisory Council Workshop
November 25, 2015
Discussion followed on creating a suggestion box asking for ideas. Marlee Houck
suggested holding a Screen on the Green in Riverview Park as they do in Pointe
West, Vero Beach.
B. Discuss Participation in Chamber's Light Up Night
Officer Penn suggested setting up a booth in front of the Chamber of Commerce and
noted the distribution of flyers would count as community service. Officer Penn
remarked longer terms would help the Council achieve their goals.
There was not enough member participation and time to set up a booth for Light Up
Night.
C. Discuss Date and Plans for Youth Festival in Riverview Park
Katie Toperzer suggested pairing up with another festival such as the Fine Arts &
Music Festival. They could set up a teen section with inexpensive art crafts and
music. Ed Simchick suggested an art contest. Katie Toperzer suggested
incorporating a contest with a relay race. Ed Simchick suggested having the top
three artists of the contest make one display for City Hall. Katie Toperzer offered to
contact festival coordinator Lisanne Robinson to see if they could participate in the
festival.
It was discussed that the theme of the contest would be Your Favorite Thing in
Sebastian in any form such as canvass, paper, etc. A suggestion box and flyer
would be displayed to acquire youth suggestions.
The next Youth Advisory Council meetings will be January 6, 2016 and February 10,
2016 at 4:00 p.m. The Fine Arts and Music Festival will be February 13, 2016.
(Editor's Note: The Fine Arts and Music Festival is actually scheduled for January 16
& 17, 2016)
Discussion followed on advertising the contest on the festival's flyer and by a
Facebook page. Taylor Eason offered to design a Facebook page. Marlee Houck
suggested the Facebook page should display their goals and invite ideas for the
City's youth.
Chairman Rafuls summarized, if allowed, the Council will participate in the Fine Arts and
Music Festival; and he will have flyer for the Council to review at the January 6 meeting.
An audience member commented the contest will introduce others to the fun things in
Sebastian and thought it was a great idea. He suggested having the Council act as judges
for the contest.
Dale Simchick commented that past festivals have displayed school artwork on accordion
style boards. Officer Penn acknowledge that was her project but it did not happen at the last
festival.
2
vine Sri
Youth Advisory Council Workshop
November 25, 2015
Because it might be difficult to get three artists together for one art collaboration, Dale
Simchick suggested displaying the top three contest winners' art on Channel 25 and in City
Hall.
Ed Simchick suggested having one Facebook administrator such as Taylor Eason, who
would bring Facebook posts back to the January 6th meeting for the Council to act on.
Chairman Rafuls added the Facebook page should invite public participation at their
January and February meetings.
5. Being no further business, Chairman Rafuls adjourned the meeting at 3:56 p.m.
By:
Chairman Ryan Rafuls Date
S
YOUTH ADVISORY COUNCIL
SPECIAL MEETING MINUTES
JANUARY 6, 2016, 4:00 PM
CITY COUNCIL CHAMBERS
1225 MAIN ST, SEBASTIAN, FL
Chairman Rafuls called the Youth Advisory Council meeting to order at 3:00 p.m.
The Pledge of Allegiance was recited.
ROLL CALL
Present:
Ryan Rafuls, Chairman (SRHS)
Katie Toperzer (SRHS)
Marlee Houck (SCJHS)
Taylor Eason (SCJHS)
Absent:
Eddie Simchick (SRHS) (excused)
Anthony Scaramuzzi, Vice Chairman (SRMS)
Skylar Carstairs (SRMS)
Also Present:
Ashley Penn, Police Officer
Barbara Brooke -Reese, E -Records & Information Manager
Jeanette Williams, Recording Secretary
George Millar, Chairman of Natural Resources Board
Andrea Ring, Member Natural Resources Board
Special Announcement
George Millar announced the Natural Resources Board 2016 Earth Day Event,
Saturday April 23, 2016, from 9 a.m. to 3:00 p.m. at Riverview Park and invited
the Youth Advisory Council to spread the word throughout their schools, student
councils and leadership to encourage participation.
4. PARTICIPATION IN 2016 FINE ARTS & MUSIC FESTIVAL
Katie Toperzer reported that she contacted Lisanne Monier -Robinson who will let
the Council use the Park's pavilion from noon to 6 p.m. Chairman Rafuls said he
was concerned there was not enough time to prepare and asked the Council if they
would like to participate with the April 23 Earth Day,
Taylor Eason reported the Council was prepared for the Fine Art Festival and asked
if there was something specific things that needed extra preparation.
N MCI
Youth Advisory Council Meeting 2 January 6, 2016
Officer Penn pointed out the contest materials have not been chosen and
purchased; noting there hasn't been any advertising to ensure participation. She
suggested they probably should have met more to discuss the details.
Discussion followed on receiving donations or funds from City Council for colored
pencils and paper.
Natural Resources Board Member Andrea Ring said her Board was thinking the
Youth Council could bring the Earth Day projects they might have accomplished in
their schools to be displayed in the park on April 23. Officer Penn suggested the
schools could have art contests or there could be a contest at Earth Day. Ms. Ring
added the City's stage would be available if they wanted to sing or act (a play).
MOTION by Chairman Rafuls with a SECOND by Marlee Houck to move to art
contest to the Earth Day festival passed with a vote of 4-0.
ii. Confirm Contest Topic
Marlee Houck suggested the art contest be Earth Day themed. Katie Toperzer
asked if there could be a photo or art contest at the schools and present the winners
at the festival. Officer Penn suggested the Council members discuss this through
their art teachers which will help advertise the contest. Katie Toperzer offered to
speak to some art teachers.
Taylor Eason asked if the Council will have any other activities at Earth Day. The
Recording Secretary said they would have a table that they could sit at and seek
suggestions for projects and display the contest winners.
Discussion followed regarding a Facebook page. The E -Records & Information
Manager reported the City has a Facebook page that the Youth Advisory Council
can post and advertise on using #COSYouthCouncil. The Manager requested copy
to make their post to COSTVCcDcityofsebastian.org; city@cityofsebastian.org or
apenn aC -cityofsebastian.org.
i. Review Flyer
Chairman Rafuls read the flyer he created for the benefit of the public. (see
attached) Marlee Houck suggested intensifying the color. The flyer would be
distributed amongst the schools, Earth Day event, Chamber of Commerce and the
Library.
5. PUBLIC INPUT — None
6. NEW BUSINESS - None
7. STAFF MATTERS
The Recording Secretary asked the Council if a 5:00 or 6:00 p.m. start time would
accommodate the members. It was the consensus of the members to have future
meetings at 6:00 p.m.
IM MCI
Youth Advisory Council Meeting 3 January 6, 2016
The Recording Secretary announced the next meeting is scheduled for February 10`h
but Officer Penn has a Wednesday evening college class and she requested that the
meeting be changed to February 9t' at 6:00 p.m. It was the consensus of the
members to have the next meeting February 9th at 6:00 p.m.
COMMITTEE MEMBER MATTERS - None
ITEMS FOR NEXT AGENDA
Chairman Rafuls said they would discuss the input they would receive from their
respective art teachers that would lead the Council into discussing details for the art
contest at Earth Day.
He also stated he would revise the flyer and bring it back for discussion.
10. Being no further business, Chairman Rafuls adjourned the Youth Advisory Council
meeting at 4:33 p.m.
By:
Chairman Ryan Rafuls Date
11 of 16
Jeanette Williams
From: Katie Toperzer
Sent: Tuesday, January 19, 2016 3:00 PM
To: Jeanette Williams
Subject: Youth Council art contest flyers
Attachments: City of Sebastian Youth Advisory Council Artwork Entry Form.docx; The City of Sebastian
Youth Advisory Council Contest Art Flyer.docx
Hi Mrs. Williams,
I made a flyer and an entry form for the City of Sebastian Youth Advisory Council art contest. The contest is to
be held at the schools and winners will be displayed at the Earth Day event on April 23rd. I left out the time of
the event and the contact information of city hall. Could you look it over and let me know of any changes that
need to be made and provide me with the information needed? I'm planning on meeting with all of the north
county elementary art teachers tomorrow, Wednesday, January 20th, and I would like to give each of them a
flyer and have them take it back to their schools and promote it. Some have already agreed to judge their
school's contest. At the event I would also like to see if we could give out ribbons and announce them at the
Earth Day event at the park to get them some recognition and get more kids down to the festival.I was planning
on sending home some flyers with elementary kids and I plan on talking to the staff at the high school at the
beginning of February.
Thanks,
Katie Toperzer
Youth Advisory Council Member
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............................................................................................................................ I..........
The City of Sebastian Youth Advisory
Council
Presents
Art at the Park
An art/photography contest for the youth in Sebastian
focusing on nature in light of Earth Day!
Saturday, April 23
[Time] A.M. - [Time] P.M.
Students from Elementary, Middle, and High schools will
compete in drawing/painting and photography contests at
their respective schools with the theme being nature!
Artwork must be entered by April 81'. Winners from each
school will be selected April 141" and announced on April
15th. Winning artwork will be displayed at Riverview Park
on April 23,d during the city Earth Day festival.
CROF
SEAT"
HOME Of PELICAN ISLAND
13 of 16
City of Sebastian Youth Advisory Council Artwork Entry Form
Name:
School: Grade:
Homeroom Teacher:
Check appropriate box for artwork type:
❑ Drawing/Painting ❑ Photo
Notice:
This form MUST be attached with any artwork submitted. Students are only allowed to submit
ONE piece of artwork. Artwork MUST be your own not someone else's.
Art and forms should be submitted to your school's art teacher by April 8th.
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NATURAL RESOURCES BOARD
"To improve the quality of life in Sebastian by nurturing the beneficial relationship
between our citizens and our environment by protecting, preserving and promoting
our natural resources"
Earth Day/Arbor Day Celebration
Riverview Park in Sebastian
Saturday, April 23, 2016
8:30am to 3:00pm
Set up Starts at 7:00am
Assignment of booth space is made on a first received application basis.
Your space assignment will be e-mailed to you the week before the Celebration.
To ensure your company's name is listed in our brochure,
Please return this form before Jan 5, 2016. The booth space is free.
Your participation is what makes this event the success is has become. Thank you!
Company Name: 64! o; SebasHan yc u+A 4dyrsory C.ouncl I
Contact Person : aatrman 12t/an R0-4uIS
Address :
Phone :_
Email :_
Describe your merchandise or service SuggeS-H DOS �r Uocc
aAd Ko (ol a.rf con ft sf
What are you setting up? Table [] Tent Need electric? Yestvo®'
Do you have your own fire extinguisher (for tents and food vendors) yes
�NoQ'
Food vendors please review the City of Sebastian fire code.
Will you have....
a door prize to give away? YesONoo
Table Items to give away? Yes [ErNoF�
-� Iyer
Please return applications to Rose Glaser ASAP nrbearthday(cDgmail.com
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