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Home My WebLink About02-22-2016 PR Agenda 1225 MAIN STREET SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228-7052 FAX (772) 228-7077 AGENDA CITY OF SEBASTIAN RECREATION ADVISORY COMMITTEE February 22, 2016 6:00 PM ---------------------------------------------------------------------------------------------------------------------------- 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 5) APPROVAL OF MINUTES: Regular Meeting - January 25, 2016 6) UNFINISHED BUSINESS: Item A: Status of Stonecrop Clearing Item B: Parks and Recreation Master Plan Item C: Update on the Pickle-ball Courts and Baseball Field 7) PUBLIC INPUT 8) NEW BUSINESS: None 9) STAFF MATTERS 10) BOARD OR COMMITTEE MEMBER MATTERS 11) ITEMS FOR THE NEXT AGENDA AND DATE 12) ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY’S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Parks and Recreation Board Meeting Page 1 Monday - January 25, 2016 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 PARKS AND RECREATION COMMITTEE MEETING MINUTES JANUARY 25, 2016 – 6:00 P.M. CALL TO ORDER The Sebastian Parks and Recreation Committee was called to order by Chairman Tenerowicz. PLEDGE OF ALLEGIANCE ROLL CALL Members present Chairman Tenerowicz, Vice Chair Sims Mrs. Flescher Mrs.Nelson Mrs. Webster Mrs. White Members not present Mr. Paschall Staff members present City Manager Joe Griffin Recording Secretary Michelle Stromberg AGENDA MODIFICATIONS None APPROVAL OF MINUTES Per Chairman Tenerowicz - a modification under “New Business” in regards to the workshop. It states Sebastian River Boulevard to be closed off, it should state Harrison Drive to be shut off. Vice Chair Sims Made a motion to accept as amended There was a motion to Second and the Board was all in favor. UNFINISHED BUSINESS– Item A: STONECROP PARK • Ran by Mr. Watanabe, it is yet to be determined if this proposed project needs a permit. • Consider turning over to the NRB? • Possible clearing for a possible Kayak launch. The City will check to see if there is or isn’t a permit involved. Will put this item on the NRB agenda on February 02, 2016 for discussion. • The City will check on whether pepper trees removal need a permit. The City does not want to move forth on anything without a permit. Pepper trees are an invasive species. Take a closer look at removal. Saint Johns River Water Management Parks and Recreation Board Meeting Page 2 Monday - January 25, 2016 District (SJRWMD) makes the decision. Per the City Inspection there are a couple of trees down in the water. To remove them it may take heavy equipment. Item B: PARKS AND RECREATION MASTER PLAN • 1st option may go out with a CCNA - The City has four (4) Engineering firms under this. The other side is they may not have a park personal to do an evaluation. 2nd use a company down in Palm Beach the City currently is using which they performed the community Center evaluation. It might be a big number $ from them - 3rd option to go out to bid which may come back with a big number $. Will look at the numbers (cost). • The cost of doing a master plan is almost as costly as doing an airport master plan. The City can put this out to bid and the numbers that come back the Committee can evaluate. • May need help with the Scope, the specifications of the 20 – 30 year plan, an outlook of the vision . Whatever is chosen will be in place for a number of years. Suggested the board, to email to Mr. Griffin their thoughts on the scope. Will then be taken to Mr. Watanabe then go out to bid. • Park and Recs monies are based on the impact fees. For note the rough approximate cost of the master plan could be in the 100k range. The board felt 100k is a costly amount. The board would like to stay with the checklist they currently have. Consensus is not in agreeance of a master plan. Board suggested finding new land. • Something in writing what the focus of the priorities should be would be helpful. The Cities view of the benefit of performing a master plan is a vision of what the City could accomplish within 20 years, a checklist, a roadmap. Land purchasing and another sports complex is a high priority • Putting together the bid package, it would cost quite a bit of staff time. Discussion was made on the particulars of the route to go. Mr. Griffin asked the board to email him their top 5 suggestions. Mr. Griffin will review their suggestions and for the next meeting will be reviewed together the suggestions. Item C: UPDATE ON THE PICKLE-BALL • For Filbert Park – for 8 pickle ball courts - cost thought was around $176,000. City suggested looking at ball park behind the tennis courts (Friendship Park) with that it has lighting, ample parking and have restrooms a the tennis courts. • Lighting could cost around $300,000. Filbert Park for consideration is the consensus is for a daylight park only. Would need to add restroom cost would be $80,000 - $90,000 to develop. 6 Courts could be developed. And the baseball field for day use without lighting. Maintenance by the City needs to be considered. • May be conducive to have a day and night field. If the six courts are in there would be room for expansion. Could convert the pickle-ball court back to a tennis court if interest fades. Parking area would have to be re-done, would need a site plan. Filbert Park is an open field and would need a site plan as well. Board inquired about the property where the current maintenance building is for consideration. • Chairman Tenerowicz motioned for daylight only field Parks and Recreation Board Meeting Page 3 Monday - January 25, 2016 • Ms. Webster motioned • One field for now at Filbert, but could have room for expansion • Maybe a master plan would coincide. • #1 Joe to go forward with a plan, #2 check with the County school boards access to elementary school ball fields and #3 rough plans – baseball field/s at Filbert park PUBLIC INPUT Sonny spoke of Accolades and positive comments for Chris McCarthy Spoke of Easy Street parking, commented on the lights out. Suggested signage for the times when the lights come on and go off. Dog park – a hole needs attention, an Oak tree is dead, mentioned of the benefit of having a fire hydrant, felt it may save some trees. At Riverview Park, a light is out. NEW BUSINESS NONE STAFF MATTERS BOARD OR COMMITTEE MEMBER MATTERS • GOLF PARK • FLAG SHIP PARK – Mess due to winter, Fill was brought in • Cavcorp – the drainage goes in on the North side, one of the pipes from the baffle box in to the lagoon, problem with getting the project moving . the next project will be the next project. About a $500,000. Talk about the perimeter around and the disables parking. • Barber Street Sports Complex – rusty items needs to be looked into, The tennis courts are in disarray. • Bryant Court is a mess • Schumann tennis courts – Spoke with the City in regards to the Buffer to be taken down. Safety is the concern. The gazebos roof has pine needles that need to be removed. • There is room in the Garden Park for the public if anyone would like to put a bench in. • Mrs. Nelson spoke of the importance of acquiring land. • Mrs. Webster spoke that the baseball field has been neglected due to budget cuts. • Baseball Registration sign at the marque park. All this week 5:30-7:00 and Saturday. • Bushes need to be maintained a little lower. • In re to Staff for Park and Maintenance there is 6 at this point in time. More staff are going to be hired. Chris McCarthy’s position is vacant. • The City’s early retirement was discussed. • Discussed the message Boards and truck. ITEMS FOR THE NEXT AGENDA AND DATE • Next Meeting, Monday - February 22th, 2016 MEETING ADJOURNED With no other business to come before the Parks and Recreation Committee, the meeting adjourned at 7:24 PM Approved January 25th, 2015 Regular Meeting. By _______________________ John Tenerowicz, Chairman Parks and Recreation Committee