HomeMy WebLinkAbout02-29-2016 BAC AgendaCITIZENS BUDGET REVIEW ADVISORY COMMITTEE
AGENDA
6:00 P.M. MONDAY — FEBRUARY 29, 2016
CITY HALL
1225 MAIN STREET
SEBASTIAN, FLORIDA
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes:
A. Meeting of January 11, 2016
5. Presentation of 1 s` Quarter 2016 Budget Amendment and Financial Report
(Ken Killgore, Administrative Services Director)
6. Committee Discussion of Issues for Consideration in Review of Upcoming 2017 Budget
(Ed Herlihy, Chair of Citizens Budget Review Advisory Committee)
7. Discussion of Upcoming Sales Tax Referendum
(Ed Herlihy, Chair of Citizens Budget Review Advisory Committee)
8. Public Input
9. Staff Matters
(Ken Killgore, Administrative Services Director)
10. Committee Matters
A. Comments/discussion by Individual Committee Members
B. Discussion of Topics for Next Meeting on June 6, 2016
11. Adjourn
Agenda Attachments:
Minutes for Meeting of January 11, 2016
Handout Summarizing 2017 Budget Issues
Resolution on Upcoming Vote on Continuation of Discretionary Sales Tax
1 sc Quarter 2016 Budget Amendment and Financial Report
PUBLIC INPUT FOLLOWS THE SAME PROCEDURES FOR PUBLIC INPUT AS THE CITY COUNCIL, WHICH IS IN
ACCORDANCE WITH RESOLUTION R-09-45.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL
IS TO BE HEARS. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48
HOURS IN ADVANCE OF THIS MEETING.
CITIZENS BUDGET REVIEW ADVISORY BOARD MINUTES
6:00 P.M. MONDAY—JANUARY 11, 2016
CITY HALL
1225 MAIN STREET
1. Ed Herlihy called the Citizens Budget Advisory Committee to order at 6:00 pm.
2. The Pledge of Allegiance was recited
3. Roll Call
Present
Ed Herlihy —Chair
Dionna Farmer
Michael Frank
Sergio Mota
Tim Slaven
Terry Taylor
Harry Hall
Also Present:
Ken Killgore, Administrative Services Director
Nancy Veidt, Recording Secretary
4: Introduction of Members
5. The Administrative Services Director called for nominations for Chairperson. Mr. Frank
nominated Ed Herlihy and Mr. Taylor SECONDED the nomination. There were no other
nominations. Mr. Herlihy was appointed to serve as Chairperson for the upcoming year.
6. Mr. Herlihy called for nominations for Vice -Chairperson. Mr. Taylor nominated Mr. Frank and
Ms. Farmer SECONDED. There were no other nominations. Mr. Frank was appointed to serve as
Vice -Chairperson for the upcoming year.
7. Mr. Mota MOTIONED to approved minutes of August 17, 2015 meeting. Mr. Mota seconded.
All approved.
8. Mr. Killgore briefly explained 4th quarter budget process. An overview of the budget report was
presented by Mr. Kilgore. Mr. Taylor and Mr. Herlihy questioned the status of various Capital
Improvement Projects. Mr. Hall questioned the golf course running in arrears and the early
retirement impact on the general fund fund balance. Mr. Herlihy clarified that that Golf Course
was an enterprise fund and does not affect General Fund balances. Mr. Killgore reviewed the
General fund reserves. A MOTION was made by Mr. Herlihy to report to Council that the
Budget committee recommends approval of 4th quarter amendment. Mr. Slaven SECONDED. All
approved.
9. Upcoming budget year discussion: Mr. Killgore advised the status of paving money, Police
pension increased contribution of approximately $150,000 new funding and the labor
agreements that are due for renewal. Mr. Taylor questioned early retirement funding,
Drainage/ditch clearing and proceeding with quarter round program.
10. Mr. Killgore reviewed the Draft Budget Calendar, there were no comments made.
11. Being no further business, Chairman Herlihy adjourned the Citizens Budget Review Advisory
Board Meeting at 6:41 p.m.
By:
Chairman Ed Herlihy
Date
Memorandum
To: Members of the Budget Committee
Copy: Ken Killgore
From: Edward H. Herlihy
Date: 2/23/2016
Re: 2016-17 Budget Topics
I recently had a meeting with the City Manager and Finance Director to discuss their
views on the upcoming budget.
You will find attached a memo I sent prior to the meeting to engender discussion of
budget topics. I will discuss at our February 29 meeting the results of that meeting. I
look forward to discussing these and any other budget topics during the meeting.
Also attached is the City Council Resolution concerning the upcoming Sales tax
vote next November. We need to discuss this matter and its effects on the Sebastian
budget in the future.
Enclosures: Herlihy budget memo, City Council sales tax resolution
Memorandum
To: Joe Griffin, Ken Killgore
Copy:
From: Edward H. Herlihy
Date: 2/8/2016
Re: Proposed Topics for Budget Meeting
Gentlemen:
Here are some topics re the 2016 budget that the Budcom would have interest.
1. Proposed percentage salary increase for labor contracts
2. Proposed non-union wage increases.
3. Estimated benefit cost increases
4. Operating cost increase
5. Roads
a. Five year projection for road repair
b. Road repair cost for 2016
c. Long term costs for road maintenance
d. How to fund road repair?
6. Drainage
a. Five year projection for drainage
b. Drainage cost for 2016
c. Discuss problems/cost of IR Drive, park and parking lot drainage
7. Canals
1
February 24, 2016
a. Any 2016 projected repair cost.
b. Long term cost of canals
c. How do we fund repairs over long term?
8. Parks & Recreation
a. What new projects for 2016
b. Costs?
9. Other Projects for 2016?
10. Discussion of General Fund Reserve
a. $ 5M. Is amount correct for Sebastian?
b. Reserve pay back. Early Retirement, Airport
c. Uses? Do we take some for roads?
11. The Future?
a. Property value increase estimate for 2016?
b. Recession? IF? When? Effect?
c. Tax increase? For roads?
d. Discuss Sebastian very low property tax. Discuss possibility of Florida
League of Cities property tax update and comparison.
e. Police Pension funding.
f. Golf and Airport revenue and funding?
2
RESOLUTION NO. R-15-21
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, EXPRESSING SUPPORT FOR CONTINUATION
OF INDIAN RIVER COUNTY LOCAL GOVERNMENT
INFRASTRUCTURE ONE -CENT SALES SURTAXIDISCRETI0NARY
SALES SURTAX AUTHORIZED BY SECTION 212.055, FLORIDA
STATUTES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, Section 201.055, Florida Statutes, authorizes a county discretionary sales
surtax of up to one cent for a period of fifteen years, if approved by the voters of the county, for
the funding of infrastructure of the county and municipalities within the county; and
WHEREAS, in 1989 the voters of Indian River County approved the one -cent sales
surtax authorized by Florida Statutes Section 212,055 for fifteen years and then approved
continuation in 2002 for an additional fifteen years and seven months; and
WHEREAS, the City Council of the City of Sebastian supported the one -cent sales
surtax in 1989 by adoption of Resolution No. R-89-06, and again in 2002 by adoption of
Resolution No. R-99-22; and
WHEREAS, the revenue from this surtax helps to reduce the burden on property taxes
throughout the county and allows tourists and visitors to Indian River County to help pay for
some of the amenities which they enjoy here; and
WHEREAS, the City of Sebastian once again supports the efforts of Indian River County
to continue the one -cent sales surtax.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, as follows:
SECTION 1. The City of Sebastian, Florida, does support Indian River County in its
efforts to continue the local option one -cent sales tax beyond the December 31, 2019 expiration,
by adopting an ordinance to place a referendum on the November 2016 ballot.
SECTION 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith are
hereby repealed.
SECTION 3. EFFECTIVE DATE. This Resolution shall take effect upon its adoption.
The foregoing Resolution was passed for adoption by Council Member
Coy , was seconded by Council Member Hill , and upon being put to
a vote, the vote was as follows:
Mayor Richard Gillmor axe
Vice Mayor Jerome Adams aye
Councilmember Andrea Coy aye
Councilmember Jim Hill ave
Councilmember Bob McPartlan ave
The Mayor thereupon declared this Resolution duly passed and adopted this 12th day of
-August_, 2015.
CITY OF SEBT�A LORIDA
QiR
ar H.Gillmor, Mayor
ATTIE �--
Sally A. Mr', MMC
City Clerk
Approved as to Form and Content for
Relippce by the City of Sebastian Only:
Robert A. Ginsburg, City Attorney
C1V0F
SEBASTIAN
HOME OFPEUCANISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM
COUNCIL MEETING DATE: March 23, 2016
AGENDA ITEM TITLE: Resolution Accepting Quarterly Financial Report and Adopting
Necessary Amendments to the FY 2015-2016 Annual Budget.
RECOMMENDATION: Move to approve Resolution R-16-05.
BACKGROUND:
Pursuant to City financial policies, budget reviews and any necessary adjustments are presented
to the City Council quarterly. A capital project status report, investment report, report on General
Fund Reserves and accomplishments are also included.
Several adjustments were already approved by the City Council during the quarter. Formal
approval by the City Council is requested to also use the Equipment and Facilities Renewal and
Replacement Reserve and reserves in the Airport and DST Funds for some other expenditures
that were made during the quarter. These were needed to address emergency issues and are
required to be submitted to the City Council with the next Quarterly Financial Report.
In accordance with the authority given by the Annual Budget Resolution, the City Manager has
approved other budget transfers between accounts within Departments and made adjustments
necessary to "implement programs, projects and expenditures authorized by the City Council".
Thus, the City Manager's adjustments included budget changes to reallocate funds to and from
expenditure accounts and capital projects as necessary during the quarter.
All the above adjustments are summarized in Exhibit "A" that is an attachment to the Resolution.
IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS:
Total Cost: As per Exhibit "A" of Resolution
Amount Budgeted in Current FY: N/A
Amount of Appropriation Required: As per Exhibit "A" of Resolution
Fund to Be Utilized for Appropriation: NIA
Administrative Services Department Review:
ATTACHMENTS: Resolution No. R-16-05 and Exhibit "A"
Quarterly Financial Report for the Quarter Ended December 31, 2016
City Manager Authorization:
Date:
RESOLUTION NO. R-16-05
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND
ENDING SEPTEMBER 30, 2016 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sebastian adopted Resolution No. R-15-27 on September 23, 2015
approving the City's 2015-16 budget, also referred to as the Annual Budget Resolution; and
WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on
December 31, 2015 indicated that additional adjustments need approval by the City Council; and
WHEREAS, the City Council and City Manager have previously approved any other necessary
adjustments in accordance with the Annual Budget Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN,
INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning
October 1, 2015 and ending September 30, 2016 be amended as necessary, a summary of such amendments
being attached hereto and more particularly identified as Exhibit "A", the revised appropriations, if any, are set
out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River
County, Florida.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember
The motion was seconded by Councilmember
was as follows:
Mayor Richard Gillmor
Vice -Mayor Jerome Adams
Counedmember Andrea Coy
Councilmember Jim Hill
Councilmember Bob McPartlan
and, upon being put to a vote, the vote
The Mayor thereupon declared this Resolution duly passed and adopted this 23 h day of March 2016.
ATTEST:
Sally A. Maio, MMC
City Clerk
CITY OF SEBASTIAN, FLORIDA
LM
Mayor Richard Gillmor
Approved as to form and content for
reliance by the City of Sebastian only:
Robert A. Ginsburg,
City Attorney
EXHIBIT "A" of RESOLUTION R-16-05
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED DECEMBER 31, 2015
Changes Authorized by City Manager:
Am ounts
Adjustment between Public Works accounts to cover cost of furniture for the new superintendent.
$ 1,283
Adjustment between Police Department accounts to charge cameras to an operating account.
$ 2,499
Adjustment to cancel Highway Beautification Project and City Hall Parking Lot, then apply some of
$ 91,500
those funds to pouring concrete slabs at the Veterans Memorial.
Adjustment between Stormwater Fund accounts to cover maintenance cost of baffle boxes.
$ 0,000
Adjustment between Public Works accounts to cover cost of striping machine.
$ 3,741
Adjustment between MIS accounts to purchase fibertrack and smart phone software.
$ 20,000
Adjustment to apply reimbursement for the value of a City issued I -Pod that was not turned in.
$ 185
Adjustment to close remaining balance of project to purchase stormwater equipment.
$ 1,702
Adjustment to reflect trade-in of AED units for new ones.
$ 570
Adjustment to revenues from withdrawal from MACE Unit and use for purchasing PD equipment.
$ 20,000
Adjustment between Golf Course accounts to cover costs of stump grinding, tree trimming, etc.
$ 3,000
Adjustment to continue allocation for Clear Village Software that was not compete by year end.
$ 12,600
Chancres Approved by City Council:
Amounts
Adjustment to reallocate 2016 repaving funds to the Main Street Project. October 28, 2015.
$ 142,500
Adjustment to increase funds for paving projects from prior year unexpended monies, cancellation of
$ 726,000
Barber Street Bridge project and reduced funding of columbariums. November 18, 2015.
Adjustment to record accepting of deed on building as part of Velocity Lease. November 18, 2015.
$ 178,500
Adjustment of Grant revenue and Airport Reserves to replace AWOS system. December 16, 2015.
$ 72,000
Additional Chancres Submitted for City Council Approval:
Amounts
Adjustment from Equipment & Facilities Reserve for repairs to office building at the Cemetery.
$ 6,250
Adjustment from Airport Reserves to make replace Airport perimeter gates.
$ 12,000
Adjustment from DST Reserves for additional surface preparation and painting for runway markings.
$ 2,710
Adjustment from Equipment & Facilities Reserve for landscaping Riverview Park/Indian River Drive.
$ 10,600
Adjustment from Equipment & Facilities Reserve for replacement of benches and trash receptacles.
$ 7,495
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY
OVERVIEW
THE FIRST QUARTER FOR GENERAL FUND APPEARS GOOD, WITH 3532% OF BUDGETED REVENUES RECEIVED
AND DEPARTMENTS SPENDING 26.92% OF AMOUNTS ALLOCATED. TOTAL RESERVES WERE REDUCED DUE TO
USING $24,345 ON UNBUDGETED REPAIRIREPLACEMENTS. GOLF COURSE REVENUES AND EXPENSES ARE
MUCH HIGHER THAN LAST YEAR DUE TO THE IRRIGATION SYSTEM PROJECT. REVENUES AT THE AIRPORT
INCLUDED GRANT RECEIPTS AND EXPENSES. BUILDING FUND REVENUES ARE HIGHER THAN LAST YEAR,
WHILE EXPENSES WERE UP DUE TO CAPITAL PURCHASES.
GENERAL FUND
The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the I" quarter to the
end of the prior fiscal year. With property tax receipts, revenues are typically much higher than expenditures in the 1" quarter. The graph
below and right compares the I" quarter of this year to the I" quarter of the prior 2 years. Revenues and amounts Expended are higher
than prior years.
12,000.000
i
10,000,000
8,000,008
6,000,000
4,000.000 _
MUM
0
Remus Resew
WA015 11,198,671 11229,411 5286,473
1Y31(LIIIS 4,483592 3067917 1 60,149
4500,000
4,000,000
3,FAM
3,000500
2500.000
2,000.000
1500A00
ixom
500,000
0
��11l31R013� 3,]28981 2.U0,119 1,267,904
�1L312014 4,052596 2528,958 1523538
The graph below and left shows collections through the 1" quarter of the three main sources of General Fund Revenue and of those three
as a total. Those three sources and property taxes are 70% of budgeted revenue. About $49,956 more was received from those three
sources for the 1" quarter of this year, as compared to the I" quarter of last year. The graph below and right shows the percentage of
budgeted expenditures by department at the end of the quarter. In total, departments expended 26.92% of amounts budgeted.
4,50Q000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
19ar2015 1992016 20168uoa 2016Necio0
BEb'rtlwa % 1EkctiU2yTaz 14artSisTax OTOMUNThee
Pagel of 3
100.0%
75.0%
50.0%
25.0%
0.0%
A* e
6004 6 l -1, , . �Q
opq
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY (CONTINUED)
SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS
Special Revenue Funds provide most of the monies needed for capital projects. The graph below and left shows collection.% the current
year compared to last year and shows the current annual budget and collections for Local Option Gas Taxes (LOGT), Discretionary
Sales Tar (DST) and Stormwater Fees. The graph below and right shows totals budgeted for capital projects, as compared to amounts
spent through the 4" quarter of this year. It reflects large unexpended amounts for the Tulip Drive, CavCor Parking, Golf Course
Irrigation, plus the Airport's Main Street Access Road and Hanger projects.
3.000.009
LOGT OST Stm Wee
ofd2n MWONa emm omtiigrC�
DEBT SERVICE FUNDS AND LONG-TERrNI DEBT
6.000.000
5.000,000
4.000.000
UWA00
2000000
t600Aao
b Fb Ai
The City's long-term debt includes the Discretionary Sales Tax Bank Note ($1,214,000 outstanding, maturing 4/01/17) and the
Stormwater Revenue Bank Note ($2,630,000 outstanding, maturing 5/01/22). The City refunded the previously issued bonds with Bank
Notes on December 18, 2013. The City also has a Bank Note for Street Repaving ($1,584,000 outstanding, maturing 12/01122) and a
Bank Loan for Golf Carts ($200,161 outstanding, maturing 10/31/17). The City is in compliance with repayment requirements on all
these obligations.
GOLF COURSE
The graph below and left compares Golf Course Revenues, Expenses and Reserves through the end of the I' quarter this year to the end
of the prior fiscal year. The graph below and right compares Revenues and Expenses through the end of the I" quarter this year to the
end of the 1 u quarter the prior two years. Current year figures are high due to irrigation project/transfers from DST and Building Funds.
I.S00,000 ,
1A.000
1.100.000 --
904000
-- — --
704000 .
:.
500000 ,
DO
104060 -
240.000
0
(360.0[01
RevatisEw&
Agaves
9362015 1299,0f8
Pam (2fi IK
(MOM
121312015
95251 134200
Revatms
1.000,900
604000'
fi00.000
:.
404000
240.000
0
(MOM
MW
Revatms
1231Q013
319.652
70257(77.0)
112414014
364632
01MIMS
89B19S
Page 2 of 3
AIRPORT
The graph below and left compares Airport Revenues, Expenses and Reserves through the end of the lA quarter this year to the end of
the prior fiscal year. The graph below and right compares Revenues and Expenses through the I' quarter this year to the I' quarter of the
prior two years, plus the positive or negative impact to Reserves.
AV —
400000
-
300,000
—
200,000
h
100,900
181,195
_ l
49,905
(100,000)
M
(200,90)
135,801
Rums
riled Resm
9302115 477,0
3758 4,99
152,229
64,567
11!3112015 29837
3337 (255,021)
BUILDING
NION ,
30Q000 - -- - —
250,000 f
MAO
150,000
100000 — —
50,000
0 -
(9,000) ----
(100,000) Rum Ex - ."+FRaavEs
Ir
125142013 127,143 147,581 (81,323)
12r31Q014 132,612 97,568 34,474
The graph below and left compares Building Department Revenues, Expenses and Reserves through the end of the 0 quarter this year to
the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through the I" quarter of the current year to
the 1 u quarter of the prior two years, plus the positive or negative impact to Reserves. Increased revenues are having a positive impact on
reserves.
tanam
1,00UDD i
800,000
600000
00.000
200,[00 '
0 —
WOOD) Rmies Egerdtd Rrsa rs
9'9fA15 717,270 65ZM 1,013,E
250,000
MUDO
150,[00
10,0a
0,000
-----_-------
trams Ex Med
-��_�
r *'-Resales
181,195
111,290
49,905
M
168,978
135,801
33,177
218796
152,229
64,567
Page 3 of 3
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 12/31/15
2012/2013
201312014
201412015
201512016
2015/2016
2015/2016
1st QTR
1st QTR
1st QTR
1st QTR
ANNUAL
PERCENT
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
GENERAL FUND
TAXES
-3,011,530.23
-3,002,636.56
-3,277,912.33
-3,630,269.13
-7,533,327.00
43.51%
LICENSES & PERMITS
-8,042.50
-80,635.18
-106,039.46
-87,442.66
-145,500.00
72.88%
INTERGVT'L REVENUE
-309,992.95
-324,853.06
-350,657.93
-382,453.53
-2,383,860.00
14.71%
CHARGES FOR SERVICE
-83,885.43
-89,843.52
-81,787.25
-77,074.34
-334,534.00
24.45%
FINES AND FORFEITS
-13,996.14
-17,177.74
-17,799.08
-33,899.20
-85,300.00
20.87%
MISC. REVENUE
-73,301.77
-56,660.15
-39,576.03
-77,181.96
-182,555.00
21.68%
TRANSFERS IN
-140,000.01
-156,277.50
-178,823.52
-192,271.38
-770,484.00
23.21%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-36,945.00
0.00%
GENERAL FUND REVENUE
-3,640,749.03
-3,728,083.71
-4,052,595.60
-4,480,592.20
-11,472,505.00
35.32%
CITY COUNCIL
12,336.50
12,430.11
10,591.91
10,782.38
53,733.00
19.71%
CITY MANAGER
49,174.15
85,827.74
52,695.94
63,764.18
267,702.00
19.68%
CITY CLERK
72,828.88
87,114.50
88,106.88
103,385.84
334,448.00
26.34%
LEGAL
17,097.48
15,978.10
16,152.76
13,028.00
101,730.00
15.88%
ADMINISTRATIVE SERVICES
111,738.56
104,972.58
86,393.95
102,148.85
485,086.00
17.81%
M.I.S. DIVISION
35,612.93
35,226.38
30,643.68
49,840.14
199,195.00
15.38%
AUDIO VISUAL/BROADCAST
24,571.60
164,502.00
0.00%
POLICE DEPARTMENT
959,306.01
1,014,320.34
1,009,670.07
1,431,318.26
4,740,083.00
21.30%
ROADS AND DRAINAGE
158,174.29
182,689.777
163,605.33
181,527.48
763,188.00
21.44%
STORMWATER UTILITY DIVIS
179,746.97
171,717.50
2971634.82
278,266.73
1,227,077.00
24.26%
CENTRAL GARAGE
44,267.19
50,909.49
46,872.51
53,772.18
237,152.00
19.76%
FACILITIES MAINTENANCE
56,570.70
35,887.89
63,334.46
46,011.56
353,259.00
17.93%
PARKS/RECREATION
217,792.49
212,729.09
214,526.25
206,554.56
948,915.00
22.61%
CEMETERY
23,481.83
45,151.46
39,662.31
51,714.17
194,872.00
20.35%
COMMUNITY DEVELOPMENT
51,453.82
45,656.30
57,318.28
45,504.92
204,352.00
28.05%
NON -DEPARTMENTAL
311,150.57
339,567.69
351,748.82
425,725.66
1,197,211.00
29.38%
GENERAL FUND EXPENDITURES
2,300,732.37
2,440,178.94
2,528,957.97
3,087,916.51
11,472,505.00
22.04%
LOCAL OPTION GAS TAX
TAXES
-92,024.20
-91,230.75
-101,383.41
-108,172.47
-590,000.00
17.18%
INTERGVT'L REVENUE
0.00
0.00
0.00
0.00
-10,352.00
0.00%
MISC. REVENUE
-91.76
-12.49
-166.14
-321.30
-84.00
197.79%
TRANSFERS IN
0.00
0.00
0.00
0.00
-200,000.00
0.00%
FROM FUND BALANCE
0.00
0.00
0.00
0.00
-233,178.00
0.00%
LOGT FUND REVENUE
-92,115.96
-91,243.24
-101,549,55
-108,493.77
-1,033,614.00
9.82%
OPERATING EXPENSES
48,393.25
48,522.01
55,885.47
51,040.72
303,103.00
18.44%
DEBT SERVICE
122,240.69
121,360.30
121,391.20
121,383.30
242,748.00
50.01%
TRANSFERS OUT
1,445.00
0.00
0.00
0.00
450,178.00
0.00%
TO FUND BALANCE
0.00
0.00
0.00
0.00
37,585.00
0.00%
LOGT FUND EXPENDITURES
172,078.94
169,882.31
177,276.67
172,424.02
1,033,614.00
17.15%
DISCRETIONARY SALES TAX
TAXES
-355,496.32
-362,912.48
-386,176.69
-410,403.45
-2,931,500.00
13.17%
MISC. REVENUE
-1,164.56
-1,371.09
-1,413.32
-1,276.00
-23,353.00
6.05%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-1,873,872.00
0.00%
DST FUND REVENUE
-356,660.88
-364,283.57
-387,590.01
-411,679.45
-4,828,725.00
8.03%
TRANSFERS OUT
468,063.67
448,184.27
416,710.76
993,140.78
4,814,125.00
8.66%
TO FUND BALANCES
0.00
0.00
0.00
0.00
14,600.00
0.00%
DST FUND EXPENDITURES
468,063.67
448,184.27
416,710.76
993,140.78
4,828,725.00
8.63%
RIVERFRONT REDEVELOPMENT FUND
MISC. REVENUE
163.17
-487.09
-9,291.91
-6,560.06
-36,440.00
25.50%
TRANSFERS IN
-266,323.21
-272,060.44
-296,420.01
-349,624.18
-335,699.00
88.30%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-410,056.00
0.00%
RRD REVENUE
-266,160.04
-272,547.53
-305,711.92
-356,184.24
-782,195.00
39.08%
OPERATING EXPENSES
50,488.74
43,91223
58,554.52
61,373.28
131,523.00
44.52%
CAPITALL OUTLAY
0.00
0.00
0.00
11,208.90
8,500.00
0.00%
GRANTS AND AIDS
0.00
0.00
15,000.00
3,791.25
256,422.00
5.85%
TRANSFERS OUT
18,353.60
15,000.00
15,150.00
16,250.01
385,750.00
3.93%
RRD EXPENDITURES
68,842.34
58,912.23
88,704.52
92,623.44
782,195.00
11.34%
PARKING IN LIEU OF FUND
MISC. REVENUE
FROM FUND BALANCES
PARKING IN LIEU REVENUE
CAPITAL OUTLAY
TO FUND BALANCES
PARKING IN LIEU EXPENDITURES
RECREATION IMPACT FEE FUND
MISC. REVENUE
FROM FUND BALANCES
REC. IMPACT FEE REVENUE
OPERATING EXPENSES
CAPITAL OUTLAY
TRANSFERS OUT
TO FUND BALANCES
REC. IMPACT FEE EXPENDITURES
STORMWATER UTILITY FUND
MISC. REVENUE
TRANSFERSIN
FROM FUND BALANCES
STORMWATER FUND REVENUE
OPERATING EXPENSES
TRANSFERS OUT
TO FUND BALANCES
STORMWATER EXPENDITURES
LAW ENFORCE FORFEITURE FUND
FINES AND FORFEITS
MISC. REVENUE
FORFEITURES FUND REVENUE
OPERATING EXPENSES
CAPITAL OUTLAY
GRANTS AND AIDS
TO FUND BALANCES
FORFEITURES EXPENDITURES
DST DEBT SERVICE FUND
MISC. REVENUE
TRANSFERSIN
FROM FROM BALANCES
DST DEBT SERVICE REVENUE
OPERATING EXPENSES
DEBT SERVICE
TO FUND BALANCES
DST DEBT EXPENDITURES
STORMWATER DEBT SERVICE FUND
MISC. REVENUE
TRANSFERSIN
FROM FUND BALANCES
STORMWATER DEBT REVENUE
DEBT SERVICE
DEBT SERVICE
STORMWATER DEBT EXPENDITURES
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 12/31/15
201212013
201312014
201412015
2015/2016
201512016
2015/2016
1st QTR
1st QTR
1st QTR
1st QTR
ANNUAL
PERCENT
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
-4,611.40
-3,958.32
-6,591.21
-12,523.21
-19,830.00
33.24%
0.00
0.00
0.00
0.00
-5,170.00
0.00%
-4,611.40
-3,958.32
-6,591.21
-12,523.21
-25,000.00
26.36%
0.00
0.00
-2,834.00
0.00
25,000.00
0.00%
0.00
0.00
0.00
0.00
0.00
#DIV/OI
0.00
0.00
-2,834.00
0.00
25,000.00
-11.34%
-23,770.11
-39,461.27
-34,534.13
-51,957.06
-101,830.00
33.91%
0.00
0.00
0.00
0.00
-159,330,00
0.00%
-23,770.11
-39,461.27
-34,534.13
-51,957.06.
-261,160.00
13.22%
0.00
0.00
3,280.00
0.00
0.00
#DIV101
2,517.41
0.00
0.00
0.00
0.00
0.00%
98,318.00
21,618.41
4,750.00
0.00
261,160.00
1.82%
0.00
0.00
0.00
0.00
0.00
#DIV101
100,835.41
21,618.41
8,030.00
0.00
261,160.00
3.07%
-772,446.64
-764,390.70
-748,392.38
-773,193.53
-987,351.00
75.80%
0.00
0.00
0.00
0.00
-100,000.00
0.00%
0.00
0.00
0.00
0.00
-47,851.00
0.00%
-772,446.64
-764,390.70
-748,392.38
-773,193.53
-1,135,202.00
65.93%
5,416.70
10,922.60
7,846.34
-11,929.60
290,000.00
2.71%
234,852.00
253,430.01
225,534.00
199,076.88
696,851.00
32.36%
0.00
0.00
0.00
0.00
148,351.00
0.00%
240,268.70
264,352.61
233,380.34
187,147.28
1,135,202.00
20.56%
0.00
0.00
-700.00
0.00
-11000.00
70.00%
-45.33
-120.55
-18.53
-27,562.36
-110.00
16.85%
-45.33
-120.55
-718.53
-27,562.36
-1,110.00
64.73%
0.00
592.56
1,256.94
0.00
0.00
0.00%
0.00
0.00
0.00
15,158.69
0.00
0.00%
0.00
0.00
3,000.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
1,110.00
0.00%
0.00
592.56
4,256.94
15,158.69
1,110.00
383.51%
-1,212.41
-39,742.12
-117.78
-144.41
-2,144.00
5.49%
-248,655.24
-253,123.26
-256,471.74
-216,777.99
-867,112.00
29.58%
0.00
0.00
0.00
0.00
-159,369.00
0.00%
-249,867.65
-292,865.38
-256,589.52
-216,922.40
-1,028,625.00
35.07%
375.00
0.00
0.00
0.00
0.00
0.00%
0.00
1,842,278.95
516,739.00
515,404.60
1,028,625.00
50.24%
0.00
0.00
0.00
0.00%
375.00 1,842,278.95 516,739.00 515,404.60 1,028,625.00 50.24%
-127.80 -39,047.49 -157.74 -207.54 -133.00 118.60%
-109,851.99 -110,430.00 -100,533.99 -100,285.26 -401,141.00 25.06%
0.00 0.00 0.00 0.00 0.00 #DIV/01
-109,979.79 -149,477.49 -100,691.73 -100,492.80 401,274.00 25.09%
74,398.75 327,905.61 25,794.30 22,749.50 400,500.00 6.44%
0.00 0.00 0.00 0.00 774.00 0.00%
74,398.75 327,905.61 25,794.30 22,749.50 401,274.00 6.43%
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 12131/15
AIRPORT FUND
CHARGES FOR SERVICE
2012/2013
2013/2014
2014/2015
2015/2016
2015/2016
2015/2016
MISC. REVENUE
1st QTR
1st QTR
1st QTR
1st QTR
ANNUAL
PERCENT
TRANSFERS IN
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
GOLF COURSE FUND
-109,481.74
-106,856.00
-132,041.99
-288,836.56
-578,755.00
22.81%
CHARGES FOR SERVICE
-349,888.38
-338,798.30
-360,272.77
-328,268.91
-1,328,783.00
27.11%
MISC. REVENUE
-65,313.01
-479,862.92
-6,536.34
-7,252.28
-43,210.00
15.13%
TRANSFERS IN
0.00
0.00
0.00
0.00
-15,000.00
0.00%
GOLF COURSE FUND REVENUE
-415,201.39
-818,661.22
-366,809.11
-335,521.19
-1,386,993.00
26.45%
PERSONAL SERVICES
45,307.21
47,104.72
48,894.26
62,577.93
274,134.00
17.84%
OPERATING EXPENSES
82,338.97
85,133.01
79,173.89
78,883.27
316,386.00
25.02%
CAPITAL OUTLAY
0.00
132,440.00
0.00
0.00
0.00
0.00%
TRANSFERS OUT
16,852.50
16,324.67
15,102.51
16,621.12
65,365.00
23.10%
TOTAL ADMINISTRATION
144,498.68
281,002.40
143,170.66
158,082.32
655,885.00
21.83%
OPERATING EXPENSES
141,059.16
140,155.49
141,160.83
143,229.14
560,762.00
25.17%
CAPITAL OUTLAY
1,107.00
0.00
0.00
0.00
15,000.00
0.00%
DEBT SERVICE
514.93
5,002.71
0.00
0.00
0.00
0.00%
TOTAL MAINTENANCE
142,681.09
145,158.20
141,160.83
143,229.14
575,762.00
24.52%
PERSONAL SERVICES
14,456.87
15,914.84
17,445.70
22,347.19
96,790.00
18.02%
OPERATING EXPENSES
16,555.03
1,256.14
100.08
645.48
1,150.00
8.70%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
0.00%
DEBT SERVICE
0.00
4,783.87
14,351.61
14,351.61
57,406.00
0.00%
TOTAL GOLF COURSE CARTS
31,011.90
21,954.85
31,897.39
37,344.28
155,346.00
20.53%
GOLF COURSE FUND EXPENDITURES
318,024.71
448,180.41
320,764.54
358,753.21
1,421,993.00
22.56%
AIRPORT FUND
CHARGES FOR SERVICE
-610.08
-2,336.36
-825.50
-2,569.01
-12,500.00
6.60%
MISC. REVENUE
-108,871.66
-104,519.64
-131,216.49
-286,267.55
-554,255.00
23.67%
TRANSFERS IN
0.00
0.00
0.00
0.00
-12,000.00
0.00%
AIRPORT REVENUE
-109,481.74
-106,856.00
-132,041.99
-288,836.56
-578,755.00
22.81%
PERSONAL SERVICES
42,981.39
36,347.95
28,536.70
30,462.19
124,696.00
22.89%
OPERATING EXPENSES
63,748.73
78,266.16
56,247.86
61,722.97
179,499.00
31.340/6
CAPITAL OUTLAY
1,168.00
0.00
0.00
183,390.00
190,500.00
0.00%
DEBT SERVICE
0.00
0.00
0.00
0.00
20,025.00
0.00%
TRANSFERS OUT
0.00
0.00
12,500.01
12,499.89
50,000.00
25.00%
AIRPORT ADMINISTRATION
107,898.12
114,614.11
97,284.57
288,075.05
564,720.00
17.23%
OPERATING EXPENSES
719.48
12,637.50
282.99
1,126.98
14,035.00
2.02%
CAPITAL OUTLAY
0.00
0.00
0.00
6,019.90
0.00
#DIV/01
ECONOMIC DEVELOPMENT
719.48
12,637.50
282.99
7,146.88
14,035.00
2.027/6-
.02%AIRPORT
AIRPORTEXPENDITURE
108,617.60
127,251.61
97,567.56
295,221.93
578,755.00
16.86%
BUILDING FUND
LICENSES 8 PERMITS
-179,386.88
-154,943.07
-1628912.68
-212,078.27
-625,500.00
26.05%
CHARGES FOR SERVICE
-1,865.75
-2,508.55
-3,089.94
-3,240.61
-12,250.00
25.22%
FINES AND FORFEITS
-713.18
-2,472.00
-1,785.86
0.00
-9,200.00
19.41%
MISC. REVENUE
-396.74
-1,270.93
-1,189.47
-1,477.16
-11,700.00
FROM FUND BALANCE
0.00
0.00
0.00
0.00
-790,203.00
0.00%
BUILDING REVENUES
-182,362.55
-161,194.55
-168,977.95
-216,796.04
-1,448,853.00
11.66%
PERSONAL SERVICES
70,313.01
73,140.11
86,767.07
101,864.76
419,893.00
20.66%
OPERATING EXPENSES
19,777.34
21,872.47
22,710.60
24,343.07
128,132.00
17.72%
CAPITAL OUTLAY
0.00
16,277.49
0.00
0.00
72,789.00
0.00%
TRANSFERS OUT
0.00
0.00
26,323.50
26,021.49
828,039.00
3.18%
BUILDING EXPENDITURES
90,090.35
111,290.07
135,801.17
152,229.32
1,448,853.00
9.37%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 12/31/15
2012/2013 2013/2014 2014/2015 2015/2016 2015/2016 201512016
1 st QTR 1 st QTR 1 st QTR 1 st QTR ANNUAL PERCENT
ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET
CITY COUNCIL
0.00
0.00
0.00
24,571.60
164,502.00
14.940/6
PERSONAL SERVICES
5,688.87
5,687.94
5,700.21
5,697.44
22,762.00
25.03%
OPERATING EXPENSES
6,647.63
6,742.17
4,891.70
5,084.94
30,971.00
16.42%
TOTAL
12,336.50
12,430.11
10,591.91
10,782.38
53,733.00
20.07%
CITY MANAGER
0.00
3,000.00
0.00
11,765.00
6,000.00
196.08%
PERSONAL SERVICES
48,470.22
85,410.40
51,119.78
61,848.28
261,610.00
23.64%
OPERATING EXPENSES
703.93
417.34
1,576.16
1,915.90
6,092.00
31.45%
TOTAL
49,174.15
85,827.74
52,695.94
63,764.18
267,702.00
23.82%
CITY CLERK
58,989.93
57,201.03
56,087.12
42,844.42
233,457.00
18.35%
PERSONAL SERVICES
53,561.60
42,498.15
59,009.33
50,902.31
262,329.00
19.40%
OPERATING EXPENSES
19,267.28
44,616.35
24,001.55
52,483.53
72,119.00
72.77%
CAPITAL OUTLAY
0.00
0.00
5,096.00
0.00
0.00
0.00%
TOTAL
72,828.88
87,114.50
88,106.88
103,385.84
334,448.00
30.91%
LEGAL
6,324.29
5,792.49
3,897.45
3,115.53
17,746.00
17.56%
OPERATING EXPENSES
17,097.48
15,978.10
16,152.76
13,028.00
101,730.00
12.81%
TOTAL
17,097.48
15,978.10
16,152.76
13,028.00
101,730.00
12.81%
ADMINISTRATIVE SERVICES
110,800.96
136,651.53
148,354.39
213,238.50
634,333.00
33.62%
PERSONAL SERVICES
85,814.38
87,195.95
85,463.28
94,366.91
392,317.00
24.05%
OPERATING EXPENSES
25,924.18
17,776.63
930.67
7,781.94
92,769.00
8.39%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
0.00%
TOTAL
111,738.56
104,972.58
86,393.95
102,148.85
485,086.00
21.06%
M.I.S. DIVISION
91,506.29
105,340.56
105,581.55
132,344.36
555,017.00
23.85%
PERSONAL SERVICES
24,521.87
30,587.12
22,501.22
32,087.30
130,020.00
24.68%
OPERATING EXPENSES
11,091.06
4,639.26
8,142.46
17,752.84
69,175.00
25.66%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
0.00%
TOTAL
35,612.93
35,226.38
30,643.68
49,840.14
199,195.00
25.02%
AUDIO VISUAUBROADCAST
PERSONAL SERVICES
0.00
0.00
0.00
19,850.64
105,796.00
18.76%
OPERATING EXPENSES
0.00
0.00
0.00
4,720.96
16,706.00
28.26%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
42,000.00
0.00%
TOTAL
0.00
0.00
0.00
24,571.60
164,502.00
14.940/6
POLICE ADMINISTRATION
PERSONAL SERVICES
97,588.92
110,908.52
136,204.17
196,448.59
678,036.00
28.97%
OPERATING EXPENSES
35,823.16
35,058.00
20,356.36
27,954.18
127,638.00
21.90%
CAPITAL OUTLAY
0.00
3,000.00
0.00
11,765.00
6,000.00
196.08%
TOTAL
133,412.08
148,966.52
156,560.63
236,167.77
811,674.00
29.10%
POLICE PATROL
PERSONAL SERVICES
503,183.41
493,075.88
474,168.20
716,489.45
2,163,297.00
33.12%
OPERATING EXPENSES
58,989.93
57,201.03
56,087.12
42,844.42
233,457.00
18.35%
CAPITAL OUTLAY
0.00
0.00
2,089.00
5,104.00
8,000.00
63.80%
TOTAL
562,173.34
550,276.91
532,344.32
764,437.87
2,404,754.00
31.79%
CODE ENFORCEMENT DIVISION
PERSONAL SERVICES
30,726.43
32,164.30
32,888.05
38,832.86
161,343.00
24.07%
OPERATING EXPENSES
6,324.29
5,792.49
3,897.45
3,115.53
17,746.00
17.56%
TOTAL
37,050.72
37,956.79
36,785.50
41,948.39
179,089.00
23.42%
POLICE INVESTIGATIONS
PERSONAL SERVICES
110,800.96
136,651.53
148,354.39
213,238.50
634,333.00
33.62%
OPERATING EXPENSES
23,518.91
32,272.61
27,692.73
34,866.66
127,019.00
27.45%
CAPITAL OUTLAY
0.00
0.00
0.00
6,062.88
16,501.00
36.74%
TOTAL
134,319.87
168,924.14
176,047.12
254,168.04
777,853.00
32.68%
POLICE COMMUNICATIONS
PERSONAL SERVICES
91,506.29
105,340.56
105,581.55
132,344.36
555,017.00
23.85%
OPERATING EXPENSES
843.71
2,855.42
2,351.05
2,251.83
11,696.00
19.25%
TOTAL
92,350.00
108,195.98
107,932.60
134,596.19
566,713.00
23.75%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 12/31/15
2012/2013 2013/2014 2014/2015 201512016 2015/2016 2015/2016
1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT
ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET
ROADS AND DRAINAGE
23,481.83
45,151.46
39,662.31
51,714.17
194,872.00
26.54%
PERSONAL SERVICES
139,775.09
152,123.81
118,271.27
155,803.50
636,586.00
24.47%
OPERATING EXPENSES
18,399.20
30,565.96
45,334.06
21,933.05
122,861.00
17.85%
CAPITAL OUTLAY
0.00
0.00
0.00
3,790.93
3,741.00
101.33%
TOTAL
158,174.29
182,689.77
163,605.33
181,527.48
763,188.00
23.79%
STORMWATER UTILITY DIVISION
PERSONAL SERVICES
112.085.71
98,913.21
111,647.79
152,781.50
660,087.00
23.15%
OPERATING EXPENSES
67,661.26
72,804.29
157,931.13
122,182.33
565,707.00
21.60%
CAPITAL OUTLAY
0.00
0.00
28,055.90
3,302.90
1,283.00
257.44%
TOTAL
179,746.97
171,717.50
297,634.82
278,266.73
1,227,077.00
22.68%
CENTRAL GARAGE
717.97
0.00
20,677.88
0.00
0.00
0.00%
PERSONAL SERVICES
41,303.25
47,760.19
39,472.76
50,763.92
205,920.00
24.65%
OPERATING EXPENSES
2,963.94
3,149.30
4,613.75
3,008.26
31,232.00
9.63%
CAPITAL OUTLAY
0.00
0.00
2,786.00
0.00
0.00
0.00%
TOTAL
44,267.19
50,909.49
46,872.51
53,772.18
237,152.00
22.67%
FACILITIES MAINTENANCE
19,190.32
17,908.81
5,025.00
30,025.71
199,784.00
15.03%
PERSONAL SERVICES
38,069.86
25,411.63
35,727.06
26,695.58
154,621.00
17.27%
OPERATING EXPENSES
18.500.84
9,045.24
27,457.40
19,315.98
158,638.00
12.18%
CAPITAL OUTLAY
0.00
1,431.02
150.00
0.00
40,000.00
0.00%
TOTAL
56,570.70
35,887.89
63,334.46
46,011.56
353,259.00
13.02%
PARKSIRECREA71ON
PERSONAL SERVICES
146,003.13
143,189.32
152,791.22
153,540.65
641,396.00
23.94%
OPERATING EXPENSES
52,599.04
56,061.98
61,735.03
53,013.91
237,260.00
22.34%
CAPITAL OUTLAY
19.190.32
13,477.79
0.00
0.00
70,259.00
0.00%
TOTAL
217,792.49
212,729.09
214,526.25
206,554.56
948,915.00
21.77%
CEMETERY
PERSONAL SERVICES
19,601.07
32,350.29
34,560.64
40,347.87
161,605.00
24.97%
OPERATING EXPENSES
3,880.76
12,801.17
5,101.67
11,366.30
33,267.00
34.17%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
0.00%
CEMETERY
23,481.83
45,151.46
39,662.31
51,714.17
194,872.00
26.54%
COMMUNITY DEVELOPMENT
PERSONAL SERVICES
48,884.27
37,070.43
48,246.87
43,447.05
185,506.00
23.42%
OPERATING EXPENSES
2,569.55
8,585.87
9,071.41
2,057.87
18,846.00
10.92%
TOTAL
51,453.82
45,656.30
57,318.28
45,504.92
204,352.00
22.27%
NON -DEPARTMENTAL
PERSONAL SERVICES
13,195.61
21,461.78
943.12
39,881.37
188,234.00
21.19%
OPERATING EXPENSES
297,236.99
318,105.91
330,127.82
375,244.29
673,777.00
55.69%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
12,000.00
0.00%
TRANSFERS OUT
0.00
0.00
0.00
10,600.00
323,200.00
3.28%
GRANTS AND AIDS
717.97
0.00
20,677.88
0.00
0.00
0.00%
NON -DEPARTMENTAL
311,150.57
339,567.69
351,748.82
425,725.66
1,197,211.00
35.56%
ALL DEPARTMENTS
PERSONAL SERVICES
1.610,780.94
1,687,801.01
1,662,650.91
2,225,368.08
8,200,815.00
27.14%
OPERATING EXPENSES
670,043.14
734,469.12
807,452.28
821,922.72
2,748,706.00
29.90%
CAPITAL OUTLAY
19,190.32
17,908.81
5,025.00
30,025.71
199,784.00
15.03%
TRANSFERS OUT
0.00
0.00
0.00
10,600.00
323,200.00
3.28%
GRANTS AND AIDS
717.97
0.00
20,677.88
0.00
0.00
TOTAL GENERAL FUND
2,300,732.37
2,440,178.94
2,495,806.07
3,087,916.51
11,472,505.00
26.92%
CITY OF SEBASTIAN
CAPITAL PROJECT STATUS REPORT AS OF DECEMBER 31, 2015
FUND 310
GENERAL CAPITAL PROJECTS
Project
Project
Expenditures
Percent
Funds
Numbe
Descrintion
Budget
To Date
Expended
Encumbrances
Remaining
A1411
Computer Overhaul
300,000.00
260,019.50
86.67%
3,019.99
36,960.51
A1513
Police Vehicle Replacement
368,000.00
317,148.84
86.18%
-
50,851.16
A1515
Diesel Fuel Tank Software
25,000.00
-
0.00%
-
25,000.00
A1516
Stormwater Equipment
103,702.00
103,702.02
100.00%
(0.02)
A1518
Clear Village Software
61,762.00
38,029.00
61.57%
22,983.00
750.00
A1610
Network Improvements
50,000.00
-
0.00%
-
50,000.00
A1611
Police Evidence Garage
300,000.00
-
0.00%
-
300,000.00
A1612
Police Vehicle Replacement
232,000.00
30,165.90
13.00%
151,169.78
50,664.32
A 1613
Police Roof Repair
67,000.00
-
0.00%
-
67,000.00
A 1614
Paint City Hall
50,000.00
-
0.00%
-
50,000.00
*1615
Public Works Compound Shelters
60,000.00
-
0.00%
-
60,000.00
A 1616
Columbariums
70,000.00
10,500.00
15.06%
-
59,500.00
A 1617
City Hall Parking Lot
-
-
0.00%
-
-
A1618
Cemetery Storage Building
75,000.00
-
0.00%
75,000.00
A1619
Stormwater Equipment
49,000.00
13,725.74
28.01%
29,477.25
5,797.01
1,811,464.00
7731291.00
206,650.02
831,522.98
FUND 320
CAPITAL IMPROVEMENT PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
A 1320
Fish House Improvements
549,766.00
465,101.09
84.60%
86,848.22
(2,183.31)
A1521
Community Center Parking
52,000.00
840.00
1.62%
-
51,160.00
A1522
Fisherman's Landing Shoreline
22,000.00
1,250.00
5.68%
-
20,750.00
A1620
Working Waterfront Drainage
140,000.00
21.60
0.02%
-
139,978.40
A1621
Working Waterfront Phase IIA
177,102.00
420.00
0.24%
-
176,682.00
A 1622
Parks Equipment Building
100,000.00
-
0.00%
-
100,000.00
1,040,868.00
467,632.69
44.93%
86,84.8.22
486,387.09
FIND 330
TRANSPORTATION CAPITAL PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
DescriRtion
Budget
To Date
Expended
Encumbrances
Remaining
A1231
Presidential Streets
971,021.00
932,915.33
96.08%
-
38,105.67
A1434
Tulip Drive
330,380.00
22,700.50
6.87%
799.50
306,880.00
A1531
Police Station Parking
52,000.00
-
0.00%
-
52,000.00
A 1532
Cav Corp Parking
202,000.00
5,075.45
2.51%
-
196,924.55
A1536
Street Paving (Main)
372,477.00
52,821.90
14.18%
319,382.40
272.70
A1537
Riverview Park Sidewalks
50,000.00
-
0.00%
-
50,000.00
A1538
Highway Beautification
100,000.00
13,975.00
13.98%
-
86,025.00
A1630
Brushfoot Bikepath
60,000.00
-
0.00%
2,750.00
57,250.00
A1631
Schumann Sidewalk
200,000.00
-
0.00%
-
200,000.00
A1632
Street Repaving
733,500.00
-
0.00%
-
733,500.00
A1633
Sidewalk Construction
50,000.00
-
0.00%
2,750.00
47,250.00
A1634
US Highway 1 Landscaping
-
-
0.00%
-
-
3,121,378.00
1,027,488.18
32.92%
325,681.90
1,768,207.92
FUND 363
STORMWATER IMPROVEMENT FUND
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
A1562
Indian River Lagoon
150,000.00
16,666.68
11.11%
-
133,333.32
A 1660
Excavator Purchase
130,000.00
-
0.000/0
127,966.00
2,034.00
A1661
Road Crossing/Sideyard Pipes
50,000.00
-
0.00%
2,000.00
48,000.00
280,000.00
16,666.68
5.95%
127,966.00
135,367.32 -
FUND 415
GOLF COURSE PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remainin
A1540
Golf Course Irrigation
1,300,000.00
563,074.26
43.31%
336,867.44
400,058.30
A 1541
Golf Course Restrooms
92,261.00
29,436.70
31.91%
62,824.50
(0.20)
1,392,261.00
592,510.96
42.56%
399,691.94
400,058.10
FUND 455
AIRPORT PROJECT'S
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
A 1351
Main Street Access Road
1,641,163.00
927,196.62
56.50%
40,813.00
673,153.38
A 1451
AP Hangar
1,525,000.00
190,498.27
12.49%
54,370.54
1,280,131.19
A 1651
Runway Markings
52,710.00
-
0.000/a
52,708.38
1.62
A 1652
Automated Weather Observation System
72,000.00
-
0.00%
-
72,000.00
3,166,163.00
1,117,694.89
35.30%
95,183.54_
1,953,284.57
QUARTERLY INVESTMENT REPORT
FOR THE QUARTER ENDED DECEMBER 31, 2015
As of December 31, 2015, the total of the City's cash and investments were $13,066,913.43. Of this, $9,447,998.35 was held in an
interest bearing checking account at Seacoast National Bank and $3,618,915.08 was invested with the State Board of
Administration. The City did not purchase any new securities, during the quarter and does not currently hold any investments in
government securities. At this time, the obtainable yields on qualified maturities less than three years are still less than the yield
received on our checking account, which is .30% over the rate for 13 week Treasury Bills, now about .58%. The State Board rate
has been about .51 %.
SEACOAST NATIONAL. BANK
Balances
STATE BOARD OF ADMINISTRATION (SBA)
Per Audited Financial Statements
S5,065,242
CURRENT
09/30/14
Changes to Assigned Reserves
CURRENT
06130/14
CASH BALANCE ALLOCATION
BALANC
PERCENT
INVESTMENT ALLOCATION
B I.AN E
PERCENT
General Fund
S 4.728,507.78
S0.05%
General Fund
S 1,$72.042.04
43.44%
Local Option On Tax Fund
586.294.05
6.21%
Local Option Gas Tax Fund
05/13/15
0.00°1.
Discretionary Sales Tax Fund
570.891.12
6.04%
Discretionary Sates Tax Fund
709,455.30
19.60%
Riverfront Redevelopment Fuad
613,224:2
6.49%
Riverfront Redevelopment Fund
96.749.43
2.67%
Parking In-Licu•Of Fund
-
0.00%
Parking In -Lica -Of Fund
S9,054.09
1.63%
Recreation Impact Fee Fund
657.845.99
6.96%
Recreation Impact Fee Fund
162,906.32
4.30%
Stormwater Utility Fund
685.985.06
716%
Stormwater Utility Fund
-
0.00%
Law Enforoanent Forfeiture Fund
12244=1
0.13%
Law Earorcement Forfeiture Fused
31,852.35
0.88%
Discretionary Sales Tax. Debt Service Fund
216.821.18
2.29%
Discretionary Sales Tax. Debt Senice Fund
-
O.00Y.
Startwomer Series 2003 Debt Service Fund
244,504.19
2.59%
Stormwater Series 2003 Debt Service Fund
-
0.00%
Capital Projects Fund
-
0.00%
Capital Projects Fund
0.00%
Capital Improvemews Fund
(28.502.59)
-0.30%
Capital Improvements Fund
0.00°/0
Transportation Fund
(11,225.50)
-0.18%
Transportation Fuad
-
0.00%
Stormwater Projects Fund
83,333.32
0.88%
Stormwater Projects Fund
-
0.00%
Golf Course Fund
(183,820.43)
-1.95%
Golf Course Fund
-
0.00%
Golf Course Projects Fund
(42.966.62)
-0.45%
Golf Course Projects Fund
128.729.90
3.56%
Airport Fund
(73,785.78)
-0.78%
Airport Nod
-
0.00%
Airport Projects Fund
71,756.50
0.76%
Airport Projects Fuad
0.00%
Building Department Fund
419,638.50
4.44%
Building Department Fund
110,342.98
19.63%
Cemetery Trust Fund
870,412.14
9.21%
Cemetery Trust Fund
74,032.67
2.05%
Performance Deposits Fund
32.841.00
0.35%
Performance Deposits Fund
73.750.00
2.04%
Total Bank Balance
s 9,447,998.35
100.00%
Total SBA Balance
S 3,61015.08
100.00%
REPORT ON GENERAL FUND CASH RESERVES
FOR THE QUARTER ENDED DECEMBER 31, 2015
General Fund Cash Reserves are maintained to minimize the impact of unforeseen or emergency events, such as natural disasters,
significant revenue shortfalls or unanticipated expenditures on the City's operations. City policies require reserves greater than or
equal to 30% of the annual General Fund total expenditures budget, less debt service, interfund transfers and capital expenditures.
However, should there be an event(s) that caused accumulated City-wide damages of 30%, it is preferable to maintain a reserve
balance of about $5 million dollars. A portion of this balance has been set aside from surpluses added during FY2012-13 and
FY2013-14 for funding unanticipated repairs and replacements. Nothing was set aside for FY2014-15 due to a shortfall of $80,738.
General Fund Reserves Available for Emergencies
Balances
09/30/13
Per Audited Financial Statements
S5,065,242
09/30/13
09/30/14
Changes to Assigned Reserves
19,789
06130/14
09/30/14
Surplus for FY2013-14
263,874
09/10/14
09/30/14
Per Audited Financial Statements
S5,348,905
09/18/14
01//14/15
Audit Fee for new GASB
-2,000
09/30/14
01/28/15
Building Department Software
-19,800
10/06/14
05/13/15
Seawall Engineering Assessment
-50,000
10/1.0/14
09/30/15
$50K Airport Advance Repaid
50,000
11/07/1.4
09/30/15
Changes to Assigned Reserves
40,106
12/10/14
09/30/15
Surplus for FY2014-15
-80,738
06/24/15
09/30/15
Per Audited Financial Statements
55,286,473
06/24/15
-1,500
Less Equipment and Facilities
Communications Dispatch Console
06/24/15
386,271
Repair and Replacement Reserve
-336,270
0826/15
10/01/15
Clear Village project carryover
-12,600
0826/15
-10,525
Net Available for Emergencies
54,937,603
08/26/15
360,615
Assignment of FY2014-15 Surplus
0
07/15/15
Contract for CRA Landscaping Services
-10,600
350,015
0724/15
-7,495
342,520
Repairs to Cemetery office building
0724/15
336,270
07/30/15
08/06/15
09/30/15
12/31/15
12/31/15
12/31/15
Equipment and Facilities Repair and
Replacement Reserve
Balances
Initial Assignment of FY2012-13 Surplus
S467,286
5467,286
Replace 3 Mowers & Dump Truck
-96,915
370,371
Replace Excavator
-28,056
342,315
Replace Police Authentication System
-4,343
337,972
Assignment of FY2013-14 Surplus
+263,874
601,846
Repairs for Sinkhole at Rolling Hill Ditch
-18,554
583,292
Repairs to Pedestrian Bridge
-30,215
553,077
Ditch Work — Barber, Caravan & Crowberry
-9,598
543,479
Replace Bucket Truck
-94,641
448,838
Repairs to City Garage Roof
-8,651
440,187
Pipe Repair — Coolidge/Indian River Drive
-14,980
425,207
Sidewalk Repairs at Barber Street Bridge
-1.926
423,281
Community Center/Yacht Club Pumps/Wells
-5,140
418,141
Cemetery h-rigation due to lighting strike
-387
417,754
Repairs to Main Street Dock
-1,500
416,254
Communications Dispatch Console
-29,983
386,271
Repairs to Tennis Court Fencing
-850
385,421
Repairs to Police Department generator
-1,000
384,421
Replace Parks mower
-10,525
373,896
City Hall/Community Center air conditioners
-13,281
360,615
Assignment of FY2014-15 Surplus
0
360,615
Contract for CRA Landscaping Services
-10,600
350,015
Replacement of benches/tmsh receptacles
-7,495
342,520
Repairs to Cemetery office building
-6,250
336,270
►tip s�`� �'� � � !{r`�, F
To: Mayor and City Council
Thru: Joe Griffin, City Manager
From: Kenneth W. Killgore, Administrative Services Director
Date: December 10, 2015
Re: 19 Quarter Accomplishments Fiscal Year 2016
Enclosed please find the 1' Quarter Accomplishments for City Departments as assembled and edited by the
Administrative Services Department for the three months ended December 31, 2015.
CITY CLERK
Legislative Support Matters
• City Clerk prepared agenda, attended and recorded minutes for four Regular, City Council meetings.
• Completed follow up of approved Council matters — letters, emails, scanning to LF, indexing, certifying.
• 11 resolutions adopted by Council.
• Four ordinances adopted by Council.
• Five proclamations prepared for presentation by Mayor.
• Placed four legal ad in Press Journal.
• Provided monthly City calendars and revisions to Council, city staff and press.
• Coordinated attendance of clergy for Council -meeting invocations.
• Managed Council emails for retention and scanned and forwarded incoming mail to Council.
• Prepared travel reimbursements for five Council Members for FLC Annual Conference.
Records Management Program
• Responded to 30 public records requests.
• 12 boxes of records that reached retention or were scanned, 15 bags of duplicate and OSA records destroyed by
Shred -It Recycling.
• For future scanning reports we will utilize a count directly from Laserfiche not available for this report — we are
utilizing Laserfiche for scanning multitudes of permanent and long term records on a daily basis.
Election Matters
• Sebastian monthly campaign reports submitted and provided to press as requested.
• All candidates submitted G1, G2, G3, M9 campaign reports and provided to press as requested.
• Three candidates submitted TR reports and we provided to press as requested.
• Canvassing Board (City Clerk, City Attorney, Deputy City Clerk) orientation and public test 10/28; absentee ballots
canvassed 10/30 and 11/3, Final Results Canvassing 11/3, manual audit 11/9.
City Board Matters
• Noticed vacancies, prepared five board appointment transmittals for Council, notified and provided info to
appointee, updated Board Handbook and distributed pages and posted on O:drive.
• Prepared one certificate of appreciation for outgoing member.
• City Clerk prepared agenda, attended and recorded one CRA meeting within Council Meeting in October.
• Deputy City Clerk prepared agenda, attended/recorded one Disabilities Advisory Council Meeting in October.
• Deputy City Clerk prepared agenda, attended/recorded one IRL Coalition meeting in November.
• City Clerk prepared agenda, attended/recorded one IRL Coalition meeting in November.
• City Clerk prepared agenda, attended/recorded one Board of Adjustment meeting in November.
• Deputy City Clerk prepared agenda, attended/recorded two Youth Advisory Council meetings in November.
• One legal ad placed for CRA meetings.
• Published all scanned City board packets to City website and Laserfiche and provided to press and Council.
Audio -Visual. Website and Other E Records Matters
• Work orders were closed for AV and website updates/additions : Electronic Records - 8; Hardware - 2; Network— 1;
Order — 3; Photography — 4; Publication — 21; Software —13; Web/Broadcast — 189.
• ERIM supervised or attended with AVSpec/Techs for live broadcast or recording 16 City meetings.
• One Candidate Forum Broadcast October 20. 2015.
• Barbara Brooke -Reese and AV Tech Gary Vicars started AV room project — removed everything from AV room to
Chambers — eliminated unnecessary wiring and equipment for complete rebuild — last two weeks in December —
ongoing into January.
Cemetery Matters
• Certificates of Interment Rights issued for 10 locations for a total of $16,200.
• Scanned all cemetery records as sold or amended for permanent retention (see Records Management).
• Entered into Pontem database all burials and lots/niches sold.
Personnel/Educational Matters
• Deputy Clerk attended FACC Master Clerk Academy in Tampa.
• Deputy Clerk attended Planning & Zoning Class November 13 in Viera.
• Interviewed and hired PT AV Technical Assistant.
• Interviewed seven of 28 applicants and hired FT Records Clerk.
Community Matters
• Deputy Clerk volunteered at Sebastian Clambake November 8.
• City Clerk obtained Christmas Parade Council approval and permit.
• Deputy Clerk placed Christmas Parade Announcement and Participation Thank You in Press Journal.
• Responded to or forwarded cityseb emails to appropriate departments.
ADMINISTRATIVE SERVICES
• Prepared 4`b Quarter 2015 Budget Amendment and made presentation to Budget Committee and City Council.
• Submitted approved 2016 Operating Budget to the Government Finance Officers Association Awards Program.
• Assisted Auditors with interim audit work.
• Closed financial records for year-end and opened up the new budget year on the accounting software.
• Began preparation of the financial statements for the year ending September 30, 2015.
• Issued agenda and coordinated meetings of the Police Pension Board.
• Attended regular meetings to review status of capital projects.
• Handled normal processing of payroll, accounts payable and cashiering.
• Coordinated the quarterly employee investment meetings with the ICMA representative.
• Monitored and completed required grant paperwork on Airport and other grants.
• Monitored and approved payments on major contracts.
• Worked on review and revision of City personnel policies.
• Recruited, interviewed and hired replacements for vacant positions.
POLICE DEPARTMENT
Administration
• Arrest Reports (Juveniles)....................................................................... 7
• Arrests Reports (Adults).............................................................. ........ 97
• Accident Reports/Driver Exchanges processed, dispersed/entered into CAPERS...... 94
• Traffic Citations processed and entered. into CAPERS ...................................... 205
• Traffic Enforcements............................................................................. 266
• Parking Citations processed, followed up and entered into CAPERS ..................... 13
• Warning Citations processed, followed up and entered into CAPERS .................. 653
• Subpoenas signed, processed and distributed .................................................. 265
• Public Records Request.......................................................................... 185
• Continued review of agency policies as per accreditation standards.
• Conducted interviews for two Police Officer positions.
• Administration attended 4 Council meetings.
• Attended over 110 Law Enforcement related meetings and 49 public meetings and/or speaking engagements.
• Attended over 75 hours of training.
• Conducted 2 leadership training/mentoring sessions with sergeants, corporals and civilian supervisors.
Volunteers
• The Community Service Volunteers worked a total of 2,300 hours during this quarter.
• 60 hours of bank deposit details were, made. This service is done for City Hall saving time for the employees by
not having to leave their assigned duties.
• 12 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc.
• 300 house watches/close patrols were completed.
• 50 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc.
• 127 business checks were made. These business checks are done and help the patrol officers keep an eye on the
business community which cuts down on crime.
• 82 area checks of banks were made. Visual marked units around banks at various times helps to deter crime.
• 65 Airport checks were made. Again the visibility helps to deter crime.
• 75 special details were assigned.
• 1 miscellaneous assist for law enforcement personnel.
• 90 paper runs i.e.: State Attorneys Office, Sheriff's Office, etc. The volunteers pick up and deliver packages
such as council packages, State Attorney packets and what ever other items are needed.
• Assisted with traffic control on 2 traffic crash scenes.
• 0 warnings for handicapped parking tickets issued and 0 warnings for other parking issued.
• 55 citizen contacts.
• 410 hours of Miscellaneous jobs.
• 38 hours of Funeral Escorts were completed.
School Resource Officer
• Officer Penn manages the crossing guards.
• Officer Penn participated in Walk to School with Sebastian Elementary each month.
• Officer Penn completed Code Red drill for Sebastian Elementary, Pelican Island Elementary and Sebastian
Charter Junior High.
• Officer Penn assisted with Sebastian River High School Homecoming parade.
• Officer Penn assisted in processing two new crossing guards.
• Officer Penn completed numerous area/building checks of the schools.
• Officer Penn sorted through Shop with A Cop applications.
• Officer Penn mailed out letters to selected families for Shop with A Cop.
• Officer Penn organized Shop with a Cop event and completed the event.
• Officer Penn was trained by "Smoke Free Indian River County" to assist in making sure the local stores are not
selling tobacco products to minors.
• Officer Penn assisted road patrol duties to handle calls for service, accidents and covering shift shortages.
• Officer Penn provided police service to the students and parents of Pelican Island Elementary and Sebastian
Elementary by being present for any problems, questions or concerns before and after school.
• Officer Penn manages the RUOK program.
• Officer Penn became a trainer for Kids at Hope.
• Officer Penn prepared lessons for classes for D.A.R.E. and G.R.E.A.T. classes that begin in January, 2016.
3
• On maternity leave June 18" to August 19", 2015.
• Road patrol duties on a shift.
• Began review of. the Shop with a Cop applications.
• Managed RUOK Program.
• Assisted with Crossing Guard management.
• Scheduled Code Red Drills for three schools in this jurisdiction.
• Does area checks of the schools, as well as taking reports there while on duty.
Road Patrol and Special Operations
+ Officers were dispatched to 2,602calls for service, and self -initiated 3,542 events.
• 97 adult and 7 juvenile arrests were made.
• Officers issued 205 citations, 13 parking citations, and 653 written warnings.
•
Officers completed 837 offense reports and 94 crash reports.
• K-9 Arrest (Misdemeanors) 0
• K-9 Arrest (Felonies) 4
• K-9 Training hours 230
• K-9 Demonstrations 5
• K-9 Narcotic Searches 7
• K-9 Activity Reports 9
• K-9 Additional Training 320 (SRT, In-house, etc.)
+ Agency Assisted: Brevard County, Fellsmere PD and Indian River County.
Investizations
October November
December
Subpoenas 15 8
9
Arrests 1 1
8
Warrants 5 3
7
Training/Meeting Hours 122 117
26
Follow -Ups 55 57
63
Active Cases 45 46
51
Assigned Cases 23 20
16
Cleared Cases 7 6
15
Inactive Cases 5 5
7
Supplements 21 15
34
Communications Division
• 10,146 calls entered into C.A.D. of that:
• 4,306 were dispatched calls for service.
• 1,393 were Code Enforcement Initiated calls.
• 3,554 were Officer Initiated calls.
• 841 were Volunteer Initiated calls.
• 52 were duplicated and/or miscellaneous information calls.
• Total 911 calls received 2,306 of that the breakdown of the lines
are as follows:
• Wireless 911 calls —1,594 (cell phones).
• Land -line 911 calls — 709 (residential and/or business land lines).
• VOIP 911 calls —175.
• 941 of the calls were transferred to other agencies.
• 146 were 911 hang-ups.
• Total Admin Lines calls:
• Incoming 6,817
• Outgoing 2,802
• Transferred 3,904
• Abandoned 117
• Training attended:
• 10 Dispatchers completed Police Legal Science monthly training.
• 9 Dispatchers completed APCO monthly training articles.
• 2 FDLE Regional Work Group Training.
• 2 FDLE CJIS Training Symposium.
4
• 1 FDLE FALCON Training.
• 1 Took a few Fred Pryor Classes online.
• 1 Completed the Online State Telecommunicator Certification Class.
• 1 Passed the State Telecommunicator Exam.
• Radio and playback equipment was repaired.
• Solacom phone equipment repaired.
• Repaired Higher Ground recording equipment report section.
During this quarter as in all quarters, we assisted the Citizens of Sebastian with house watch requests and cancellation
services, citation sign off s, information, phone numbers and other services by contacting other Agencies and/or
Departments for them. Communications receives and dispatches all non -emergency and emergency phone calls, as well
as requests for Law Enforcement, Code Enforcement and Volunteer services. While on calls for services,
Communications will assist the Officers, Detectives, Code Enforcement and Volunteers with placing phone calls to
citizens, parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any
other agency requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law
Enforcement Agencies regarding cases our agency is working. Communications helps officers to search for information,
phone numbers, etc. Communications also assist other agencies with information and/or request they may have.
Code Enforcement Division
Of the 1,472 code calls for the quarter the following is a breakdown of some specific calls made:
• Issued 309 written warnings. This range from grass and weeds too high, trailers parked in front of the property
line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc.
• 72 property inspections for title companies and 43 sign violations.
• 556 Code Services.
• 471 re -inspections, 47 violations were not complied with, 149 were posted for abatement, 41 abated by vendors.
• 235 violations complied.
• 19 Liens filed, 42 liens released.
• 164 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots,
etc. in an attempt to gain compliance.
• There were no calls for water violations during the first quarter.
Alarm Assessment
• $540 in alarm permits (new and renew).
• $100 in false alarms fines.
165 alarm responses by officers, 78 of these were false.
27 new permits issued.
PUBLIC WORKS DEPARTMENT
The Public Works Department was not able to submit a report for the I" quarter in time for this publication.
GOLF COURSE
Revenue 15-16 14-15 Difference
Total Revenue $355,692 $371,326 -$15,634
YTD Tot. Rev. $355,692 $371,326 -$15;634
Total Rounds 11,325 12,511 -1,186
YTD Tot. Rds. 11,325 12,511 -1,186
Green Fee $80,162 $87,861 -$7,699
Cart Fee $136,009 $153,987 -$17,978
Ann Mem. $64,282 $59,603 +$4,679
Ann. Mem. YTD $64,282 $59,603 +$4,679
USGA Hdcp. $4,020 $4,060 +$40
Disct Card $21,073 $22,806 $1,733
YTD Dis. Cd. $21,073 $22,806 $1,733
Driving Range $8,270 $8,030 -$240
YTD Dr. Rge. $8,270 $8,030 -$240
Club Rental $640 $526 +$114
Club Storage $2,640 $2,232 +$408
Golf Shop Retail $16,295 $17,474 +$1,179
YDT Shop Retail $16,295 $17,474 +$1,179
PGA Pro Lesson $340 $580 -$240
YTD Lesson $340 $580 -$240
Restaurant Rent $6,786 $5,962 +$824
YTD Restaurant Rent $6,786 $5,962 +$824
Comments - Minor decrease in total revenue, rounds, green fees and cart fees, mainly due to inclement weather in
November and December. Increase in annual memberships due to elimination of initiation fee special. Majority of
revenue from annual memberships, discount card and club storage received during I" quarter.
• Charity, Corporate and special Golf Tournaments for 1' quarter (14-15) included Central Baptist Church (60
players), Sebastian Italian -American Club (140 players), Sebastian Tild Tournament (120 players), Eagles Nest / St.
Baldrick's Tournament (144 players), 2015 Sebastian Amateur (60 players), Sebastian River Middle School Florida
Comets Basketball (24 players), Sebastian Orioles Tournament (60 players), and Palm Bay Golf Association (60
players).
• Charity, Corporate and Special Golf Tournaments scheduled for 2 quarter (15-16) include Vista Del Mar Ladies
Outing, Vista Del Mar Couples Tournament, 5`� Annual Michael Nichols Memorial Golf Tournament, North County
Charter School Tournament, Sebastian River High School Baseball Benefit & Sebastian Men's Golf Association
President's Cup Tournament.
• Golf Course Irrigation Project in progress.
• On -course Restrooms Renovation Project in progress.
• Golf Course Cart Barn & Starter Station remodeled.
• Golf Course Clubhouse exterior painted.
• Florida Power & Light project started.
• Golf Course Maintenance Barn Bid awarded to Kerns Construction.
• Parking lot spaces re -striped.
AIRPORT
• Working on Construction of Maintenance Building Improvements Project.
• On-going Stormwater maintenance.
Economic Development
• Partnered w/Sebastian Chamber on print advertising campaign.
• Constructed pond for skydivers.
• Budgeted for $14,035 in FY2016 to be spent on economic development.
BUILDING DEPARTMENT
• In the first quarter of this fiscal year, a total of 64 new single-family homes were issued building permits. This
number is almost twice as many reported in the fourth quarter of last fiscal year. Many of these new homes are
in the Highlands which is a switch from previous years where most of the new homes were in PUD Sub-
divisions. Other permits of significance include 0 new manufactured homes, 1 new commercial building, 0
commercial additions, 11 commercial alterations, 0 commercial build outs, 1 residential addition and 9
residential alterations. In all, 950 building permits were issued in the first quarter. Even though we've had
significantly more homes, this number is slightly less than last year's fourth quarter totals.
• Total number of inspections for the third quarter was 2659 for an average of 56 inspections per working day.
The number of inspections has risen compared to fourth quarter of last year. This is due to the increase in single
family homes which consequently increases the number of inspections that need to be done.
• The number of Certificates of Occupancy issued for the fourth quarter included 30 new single family
residences, 0 new manufactured homes, 7 commercial certificates of occupancy and 2 commercial certificates
of completion.
• The following lists the Business Tax Receipt activity for the first quarter. New Businesses -76, Renewals -1159,
Transfers -6, Duplicates -0, Home Based Businesses -474, Commercial Businesses -596, Insurance Companies -
171, and Solicitor Permits -8. In addition, there have been 50 requests from lien/title companies for permit
records on properties within the city.
• The Building Department continues to work diligently to keep up with the steady stream of permits and
inspections that come through our department. Two cases came before the Construction Board in December.
One case involved a request for re -instatement of a license that expired due to multiple renewal fees unpaid and
the second case was for disciplinary action against a licensed contractor in response to a formal citizen
complaint received by the Building Department. Due to the circumstances surrounding the case involving the
disciplinary action, the board ruled to revoke the permitting privileges of this contractor in Sebastian
indefinitely. Results of the case were sent to the State Construction Industry and Licensing Board in accordance
with state law regarding state licensed contractors.