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SEBA?!AN
HOME OF PELICAN ISLAND
2016 CHARTER REVIEW COMMITTEE
MINUTES
ORGANIZATIONAL MEETING
TUESDAY, JAN UARY19, 2016 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
The City Attorney called the meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
4. NEW BUSINESS
A. City Attorney Overview of City Charter and Code Provisions Relative to
Charter Review Committee and Sunshine Law Provisions (Charter
Section 5.03 and Code Sections 2-231 and 2-232, Current City Charter,
Sunshine Law Brochure)
The City Attorney welcomed the members, introduced himself, and noted many of
the members have served on previous Charter review committees.
He explained the committee has an obligation to conduct the review and make
recommendations to City Council. Council will then decide which, and, if any
recommendations will go on the fall ballot. He said he views this committee as the
most important City committee because the Charter documents the relationship
between the citizens and their government.
He stated the Open Government Laws apply to this committee and noted
violations would put their recommendations in jeopardy. He cautioned that the
work of the committee should happen at the public meetings and not anywhere
else. He explained that the Public Records Law refers to documents, letters, e-
mails, tapes, disks or anything that they might come in contact with. A copy of
such records should be kept on file with the City Clerk so the public can request
them. He asked members not to e-mail each other.
He said he will attend the meetings; not interfere with their discussion even if
something is illegal because something useful and legal might germ from the
discussion; and he will answer questions.
He would like to fully understand their recommendations so he can
accurately reflect their intention with the chairman at Council meetings. He
invited the members to contact him or the other Charter Officers at any
time.
2016 Charter Review Committee Meeting 2 January 19, 2016
B. Appointment of Chairman
The City Attorney called for nominations. To assist with the nomination
process, each member introduced themselves. The following members
were present:
Dan Dragonetti Mike Baran
Dick Krull Matt Sims
Beth Mitchell Louise Kautenburg
Carolyn Sartain -Anderson Michael Frank
Sergio Mota Bruce Hoffman
Fred Jones
Albert lovino requested to be excused from the meeting.
Mr. Dragonetti nominated Fred Jones. Ms. Sartain -Anderson nominated
Ms. Kautenburg. By a show of hands, Mr. Jones received seven votes.
Ms. Kautenburg received four votes.
Fred Jones will serve as chairman.
C. Appointment of Vice -Chairman
Mr. Dragonetti nominated Ms. Mitchell. Ms. Sartain -Anderson nominated Ms.
Kautenburg who deferred in favor of Ms. Mitchell.
Ms. Mitchell will serve as vice chair.
D. Establish Time and Frequency of Meetings — Available Days
Ms. Kautenburg explained the 2011 Charter Review met twice a month and reviewed
four articles at each meeting.
It was the consensus of the Committee to meet again Monday, February 8th at 6 pm.
5. STAFF MATTERS - None
6. COMMITTEE MEMBER MATTERS
Vice Chair Mitchell asked if the Committee is ruled by the same public input rules as
City Council. The City Attorney advised that all committees are required to have an
agenda that tracks the City Council agenda format. He noted there is a recent state
law that broadens the public's ability to speak and they should be invited to speak at
every meeting. He added that the chairman can invite individual City Council
members to address them with any changes they might want to propose.
7. ITEMS FOR NEXT AGENDA
For the next agenda, the City Attorney suggested that members may want to study
portions of the Charter for the next meeting or assign a section to an individual
member to discuss.
2016 Charter Review Committee Meeting 3 January 19, 2016
Chairman Jones asked the members for their preference. Ms. Kautenburg said in
the past review, having each member study several portions and then hold an open
discussion seemed to be the most productive. Mr. Sims concurred, noting a group
discussion would provide more input. The City Attorney recalled the 2011 Charter
Review held discussion on sections and came to tentative conclusions. Once all of
the sections were reviewed, they finalized their recommendations for presentation to
City Council.
Chairman Jones stated they should study Article I and II for the next meeting.
In response to Mr. Krull, the City Attorney said he would provide the 2011 Charter
Review amendments as part of their kit for the next meeting.
8. Being no further business, Mr. Dragonetti motioned to adjourn the Charter
Review Committee meeting with a second by Mr. Hoffman at 6:40 p.m.
By: h
Chairma Fred Jones Date