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HomeMy WebLinkAbout03-23-2016 MinutesON« SE�TIN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MEETING and BOARD OF ADJUSTMENT MEETING and COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES WEDNESDAY, MARCH 23, 2016 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor McPartlan called the Regular City Council meeting to order at 6:00 p.m. Swami Anjani Cirillo gave an interfaith invocation. Mayor McPartlan led the Pledge of Allegiance. ROLL CALL City Council Members Present: Mayor Bob McPartlan Council Member Andrea Coy Council Member Richard Gillmor Council Member Jim Hill City Council Member Absent: Vice Mayor Jerome Adams (excused) City Staff Present: City Manager Joe Griffin City Clerk Sally Maio City Attorney Robert Ginsburg Deputy City Clerk Jeanette Williams Administrative Services Director Ken Killgore City Engineer Frank Watanabe Airport Manager Scott Baker Community Development Director Marissa Moore Planner Dorri Bosworth Human Resources Manager Cindy Watson Police Chief Michelle Morris 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members Mayor McPartlan announced that Consent Agenda Items E and I have been requested to be pulled. There were no other changes. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. Regular City Council/BOA/CRA Meeting March 23, 2016 Page Two 16.039 A. Proclamation — American Red Cross Month — Accepted by Eric Crump, Volunteer Mayor McPartlan read and presented the proclamation to Mr. Crump who briefly gave Indian River County Red Cross statistics for the last year. He announced that 10 -year life smoke detectors were now being offered by the Red Cross which saved 71 lives last year. Mayor McPartlan invited the public to take CPR classes from the Red Cross. 16.040 B. Proclamation — North County Relay for Life — April 22 and 23, 2016 — SRHS Mayor McPartlan read and presented the proclamation to Kimball Stable who invited all cancer survivors to come out and be recognized April 22 at Sebastian River High School. Mayor McPartlan announced City Clerk Sally Maio's retirement and invited other Council Members to join him at the podium to present an engraved clock to her and take a group photo. 16.020 C. Florida Association of City Clerks Resolution City Clerk Sally Maio Retirement — Presented by FACC President, Tracy Ackroyd Howe President Howe invited FACC East Central District Director and Palm Shores Town Clerk Pat Burke, Cocoa Beach City Clerk Loredana Kalaghchy, Vero Beach City Clerk Tammy Vock, Deputy City Clerk Sherri Philo, Indian River Shores Town Clerk Laura Aldrich, Melbourne City Clerk Cathy Wysor, and Sebastian Deputy City Clerk Jeanette Williams to join her at the podium and read a resolution honoring City Clerk Sally Maio for her years of professionalism, dedication to the office of City Clerk, and contribution to the Florida Association of City Clerks. Ms. Maio read a statement thanking everyone for the well wishes and recognition. (see attached) Mayor McPartlan thanked her and said recognition is respect made visible and given the turnout it shows her service with the highest integrity. 16.141 D. City Manager Introduction of Community Development Director/CRA Manager Marissa Moore The City Manager introduced Marissa Moore who will serve as the Community Development Director, CRA Manager and Senior Planner. Ms. Moore said she looked forward to helping the development of the community. In response to Ms. Coy, the City Manager confirmed that Ms. Moore will be involved with seeking grants for the City. 16.142 E. City Manager Introduction of Airport Manager, Scott Baker The City Manager introduced Scott Baker. Mr. Baker said he was looking forward to serving at the Airport, working with staff, and the tenants. 2 Regular City Council/BOA/CRA Meeting March 23, 2016 Page Three 16.043 F. Presentation of Fiscal Year 2015 Comprehensive Annual Financial Report (CAFE and Annual City Audit by City Auditor, Rehmann Robson (Transmittal, Auditor Letter CAFR under separate cover) Ross Cotherman, Rehmann, Robson, noted there is a significant reporting requirement this year for pension; he congratulated the City for receiving the certificate of excellence in financial reporting which requires a higher level of reporting; on page 11 the audit report indicates the financial statements are fairly presented in accordance with government standards; on page 14 the management's discussion analysis gives an overview and recaps the year; on page 27 the new requirement to report pension liability comes into play with the assumption of the pension plan's rate of return which is further discussed on page 68; and he pointed out on page 69 the Coastal Public Employees Plan does not meet the new reporting requirements. On page 78, Mr. Cotherman continued to explain another new reporting requirement is the history of the pension plan that will eventually show 10 years in additional to the funding requirement for the Coastal Public Employee plan on page 81. He continued to say that the table on page 108 shows good historical information for the past 10 years. He invited Council to meet with him if they have any questions and he appreciated the full cooperation and tone of the City Manager all the way down to staff during the audit process. Mr. Hill thanked Mr. Cotherman and said it was great to have outside confirmation that staff was doing a great job including the tone during the audit process. 6:39 pm The City Manager asked Mr. Cotherman to explain the planned fiduciary net position as a percentage of the total and where it relates to industry standards (on page 66). Mr. Cotherman said the plan is 84% funded which is very good for industry standards and cited the three year trend on page 78. Mr. Cotherman added in comparison to other cities, he has seen it as low as 66% but above 75% is strong. G. Brief Announcements • Saturday, April 2 - Craft Show in Riverview Park —10 am to 3 pm • Saturday, April 9 - Sebastian River Club Art in the Riverview Park —10 am to 4 pm • Friday and Saturday, April 22 & 23 — Relay for Life — SRHS starts Fri. 6 pm • Saturday, April 23 — Natural Resources Board Earth Day Celebration in Riverview Park and Waste Management Community Shredding and Electronic Recycling Event • Saturday, April 23 - Waste Management Community Cleanup at Barber Street Sports Complex — 9 to noon Mayor McPartlan read the announcements and added the Annual Easter Egg Hunt will take place Saturday in Riverview Park at 9:00 a.m. Mayor McPartlan noted that during events, people have been parking on the sidewalk and it seems to be hurting the park. The City Manager said he was going to speak to this under his matters; the ordinance gives him the authority to allow vehicles such as the beer truck during the clam bake and plans to ask the police officers to get more aggressive. Ms. Coy agreed there seems to be more cars in the park than in the parking lot. 3 Regular City Council/BOA/CRA Meeting March 23, 2016 Page Four 7. Recess City Council Meeting and Convene as Board of Adjustment 6:45 A. Mayor McPartlan recessed the City Council meeting and called the Board of Adjustment meeting to order at 6:45 p.m. Roll Call: Present: Mayor Bob McPartlan Council Member Andrea Coy Council Member Hill Council Member Gillmor Absent: Vice Mayor Jerome Adams (excused) B. Approval of Minutes — January 27, 2016 (Excerpt of Minutes) MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve the 1127116 minutes passed with a voice vote of 4-0. (Adams absent) C. Quasi -Judicial Public Hearing (Staff Report, Bldg Director Memo,Coy Gillmor Photos, Maps, LaCasse Response, Application) Linda Lacasse, in Regards to Lots 4 & 5, Block 304, Sebastian Highlands Unit 13, Located at 1643 Coral Reef Street, is Requesting a Variance to Install a 288 Square Foot Shed on the Property Where There is an Existing 890 Square Foot Detached Accessory Structure, for a Combined Total of 1178 Square Feet of Accessory Building Area, Whereas the Code Allows for a Maximum of 1000 Square Feet Total The Deputy Clerk swore in all those who would provide testimony. The Planner said the homeowner brought a shed when she moved to the property, was issued a violation, did apply for a permit but due to missing information was denied. The violation was brought before the Special Magistrate for resolution but was tabled pending the Board's decision tonight. The Planner explained that there can only be one 1,000 sq. ft. structure per residence even with two or three adjoining lots; the property was bought with a structure on it that the bank turned it into a storage structure by taking out the plumbing and putting in the garage doors. The Planner went over the eight items to consider when granting a variance on page 26 and said there have been quite of few previous homeowners that had to move their accessory structure. Staff thought it wouldn't be fair to grant this variance since previous homeowners had to remove their structures. Staff asked that if the variance was granted it would apply only to the shed, if it was removed or replaced it, would have to be 1,000 sq. ft. and the applicant would provide structural informational still needed for the permit. Based on the eight items to consider on page 26, staff recommended denial. 4 Regular City Council/BOA/CRA Meeting March 23, 2016 Page Five Ms. LaCasse said she bought the property 18 months ago and was told the structure could be an in-law apartment; the previous homeowner used it as an office/work area, with one bedroom that just needed to be completed. She was advised to make an application and there shouldn't be an issue. They were denied a permit because the structure is considered a garage as opposed to a three room cottage and they are stuck. No one spoke in favor or against the request. In response to Mr. Gillmor, there was notice sent to neighbors within a 350 mile radius in addition to a legal ad. Mr. Hill noted the structure looks like a house and the Planner said it was used as a house by the second owner {previous to Ms. LaCasse} and did go before the Special Magistrate to bring it back to garage status but that never happened and it started to accrue fines and went into foreclosure. To reduce the lien, the bank removed the plumbing, electrical, the stove, refrigerator voltage. The Planner said the applicant could split the lots and add 400-500 square feet and make it a living unit; within the City, there are some mother-in-law suite homes that have one shared entrance and are considered single family units. In response to Mr. Hill, Ms. LaCasse said she does not have any intention of adding 200 sq. ft. to make the structure livable; the bank cut the electrical wires and poured concrete down the plumbing. She would have to turn the imported shed around and make it a garage and make modifications so she would be losing her storage/workshop space. She said the original MLS listing had the property listed as a potential mother -in law -suite. Ms. Coy said it can be turned into another home but she didn't see a way to have it all. Ms. LaCasse said she would like to keep the imported shed and use the structure for a workshop and storage of antique motorcycle parts. Ms. Coy said it wasn't fair to those that applied in the past and those that might come in the future, and she couldn't see a legitimate reason for a waiver. In response to Mr. Gillmor, the Planner said there could be five 200 square foot sheds on the property totally 1,000 sq. ft. Mr. Gillmor said they could swap the 110 sq. ft. shed and be in compliance; he would be in favor granting this but limiting it to this instance. The Planner described a Planning and Zoning case where a contractor obtained approval to add onto a 1,000 sq. ft. garage provided the shed was removed but the contractor did not relay that to the homeowner who had to relocate her shed to another property. Ms. Coy said a secondary issue was that there is no paperwork documenting the imported shed was built to code. Ms. LaCasse said she submitted the shed permit from Pt. St. Lucie. The Planner said the structural information would still need to be obtained to receive a Sebastian permit. Chairman McPartlan asked if the lots weren't united, could they put a 1,000 sq. ft. shed on each lot. The Planner said the code requires there be a principal residential structure to have a shed, so to split the lots there would have to be a house on the second lot. Ms. Coy confirmed the remedy would be to finish the structure as a house. The Planner said the applicant could bring the structure up to 1,200 sq. ft. under air and add a garage. 5 Regular City Council/BOA/CRA Meeting March 23, 2016 Page Six Mr. Hill said his first thought is to deny, but his second thought was whether they could have same shed at half the size, and if it would make a difference in the look of property. He said this is a unique situation where the applicant acquired something other than what they thought; the Board could consider this an extenuating circumstance and the approval could stay with this owner. MOTION by Chairman McPartlan and SECOND by Mr. Hill to grant the variance given the pictures of the property, letters were sent out and no one has complained, with the provision that the variance be for the shed only, receiving the building permits and making sure everything is up to code. In response to Ms. Coy, Ms. LaCasse said the motorcycles they rebuild and repair in the workshop are just a hobby. Roll Call: Ayes: Coy, Gillmor, Hill, McPartlan Nays: None Absent: Adams Passed: 4-0 Mr. LaCasse, 1643 Coral Reef, asked if Council would like him to change out the hardy board to stucco. Mr. Hill responded the conditions were stated with the variance. D. Mayor McPartlan adjourned the Board of Adjustment meeting at 7:23 p.m. 8. Convene as Community Redevelopment Agency A. Call to Order and Roll Call Roll Call: CRA Members Present Mayor Bob McPartlan Council Member Andrea Coy Council Member Hill Council Member Gillmor City Council Member Absent: Vice Mayor Jerome Adams (excused) B. Approval of Minutes — February 24, 2016 (Excerpt of Minutes) MOTION by Ms. Coy and SECOND by Mayor McPartlan to approve the February 24, 2016 minutes. Roll Call: Ayes: Coy, Gillmor, Hill, McPartlan Nays: None Absent: Adams Passed: 4-0 PC Regular City Council/BOA/CRA Meeting March 23, 2016 Page Seven C. Fiscal Year 2015 CRA Annual Report in Accordance with 163.356(3)(c ) Florida Statutes — Accept and Forward to City Council (Finance Director Transmittal, F.S.163.356(3)(c), Report) The Administrative Service Director said this report is required by the State showing activities that have occurred with the CRA funds. MOTION Mr. Hill and SECOND by Ms. Coy to accept and approve the report. Damien Gilliams, 1623 U.S. Highway 1, cited the accomplishments and added up the incoming money which is close to $4'/2 - $5M dollars and said he wasn't impressed when he drove through the district and didn't see any redevelopment. He sees a slush fund for developers to get things done for their benefit; they need to plan out for 15 years and focus on palm trees, a clean river, and eliminating the electrical poles. Mayor McPartlan said the riverfront has changed for the better; he receives many compliments from residents and other cities. Ben Hocker said since this budget pertains to the Working Waterfront, he comes up with over $4M spent on one building and a commercial fishing dock. The City has gained a fish market with a good lease, a lawsuit with a restaurant and a fish packing house that turned out to be pole building. He said money is spent on the interior by purchasing a cooler and ice making machine for Crabby Bill's. He asked if a brief could be drawn up on the building's expenditures as he only has the use of the parking lot. The City Manager explained the City does have a liability as to the interior and repaired the walk-in cooler which is owned by the City. He said there are positive things happening at Crabby Bill's and hasn't heard or authorized it to be advertised as a restaurant. Ms. Coy confirmed she has visited in the last 30 days where she received awesome food by way of counter service. Roll Call: Ayes: Coy, Gillmor, Hill, McPartlan Nays: None Absent: Adams Passed: 4-0 D. Adjourn Community Redevelopment Agency Meeting 9. RECONVENE AS CITY COUNCIL Mayor McPartlan reconvened the Regular City Council meeting at 7:35 p.m. Mayor McPartlan, Council Members Coy, Gillmor and Hill were present. Vice Adams was excused. 10. CONSENT AGENDA AU items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. if a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his✓her hand to be recognized. A. Approval of Minutes — February 24, 2016 Regular Meeting 7 Regular City Council/BOA/CRA Meeting March 23, 2016 Page Eight B. Approval of Minutes — March 2, 2016 Special Meeting 16.044 C. Resolution No. R-16-06 — Authorizing City Manager Re: Transfer of Leasehold Assets Between Cooper Trading Corp. Inc. dba Sebastian Aero Services and Fishe Flying Corp. (Transmittal, R-16-06, Cooper Trading Letter, 2000 Sebastian Aero Lease and Amendments, Transfer to Cooper Trading 7/10110) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO REPRESENT THE CITY OF SEBASTIAN IN THE SALE/TRANSFER OF LEASEHOLD ASSETS BETWEEN COOPER TRADING CORPORATION dba SEBASTIAN AERO SERVICES AND FISHE FLYING CORP., PROVIDING FOR CONFLICT; PROVIDING FOR AN EFFECTIVE DATE. 16.045 D. Accept Community Redevelopment Agency (CRA) 2015 Annual Report of Activities as Required by FS and Announce Availability of Document to Public (Transmittal, Annual Report) 16.046 E. Sebastian River Area Chamber of Commerce Request for Candidate Forum for IRC Commission — August 16, 2016 — 7 pm to 9 pm (Transmittal, SRACC Email) 16.047 F. Approve Street Closing for Waste Management's Shredding & Electronic Recycling in Conjunction with City Earth Day on April 23, 2016 — 9 am to Noon (Transmittal, Vicinity Map w/ Traffic Flow Pattern) 16.043 G. Authorize City Manager to Acknowledge Engagement Letter with Rehmann Robson Stating Services Included in the Annual Financial Audit for the Period Ending September 30, 2016 and 2017 (Transmittal, Rehmann Robson Engagement Letters) 16.048 H. Approve Expenditure of Police Forfeiture Funds for DARE and GREAT Supplies in the Total Amount of $1,759.86 in Accordance With FS 932.7055 (Transmittal, Invoices, Chief Certification Letter, FS 932.7055) 16.049 I. Approve Kern's Construction Change Order 2 for Golf Course Storage Building Contract for Manager/Break Room in the Amount of $22,830 (Transmittal, CO #2) Mayor McPartlan reconfirmed that Items E and I were pulled for further consideration. MOTION by Council Member Coy and SECOND by Mr. Hill to approve Consent Agenda Items A -D and F -H. Roll Call: Ayes: McPartlan, Coy, Gillmor, Hill Nays: None Absent: Adams Passed: 40 Item E Ben Hocker said the video broadcasting of meetings were reduced and suggested another city broadcast the forum. Mayor McPartlan noted the forum was for the north County seat that serves and represents the north county residents. He remembered it being done before. Regular City Council/BOA/CRA Meeting March 23, 2016 Page Nine MOTION by McPartlan and SECOND by Ms. Coy to approve Consent Agenda Item E. Damien Gilliams said it is a north County seat but county wide elected. He said it should be done in the County facility so the whole community can watch and vote on the seat. Mayor McPartlan pointed out the recording can be passed off to the County, people will visit the north part of the County and the debate will be vital for those in Sebastian and Fellsmere. Beth Mitchell, Executive Director said the Chamber has a nine year history of holding forums in this facility with the support of City Council; the forum will be for all three seats that are up. She said it is to inform and educate the public; in the past one county forum was to be held in the chamber but was cancelled due to Tropical Storm Fay and the last forum was held in 2012. She has received only positive feedback by holding these forums. Ms. Coy said she was in favor of informing the citizens of what is going on; appreciated that the Chamber is going to take time to put this on; and she was proud to share the City's facility and inform the whole county. Roll Call: Ayes: Coy, Gillmor, Hill, McPartlan Nays: None Absent: Adams Passed: 4-0 Item I Mr. Gillmor asked if the square footage was increasing because of the size of the building. The City Manager said it was the inside of the break room. Mr. Gillmor asked if there will be another change order to cover mechanical, electrical, plumbling cited on the transmittal. The City Manager as they get closer to finishing, they may need something like a 110 electrical outlet. The City Engineer said the project is on schedule and will be completed by June 30 as it is tied into FDOT funds. The City Manager will provide a schedule to Council. MOTION by Mr. Gillmor and SECOND by Mayor McPartlan to approve Consent Agenda Item I. Roll Call: Ayes: Coy, Gillmor, Hill, McPartlan Nays: None Absent: Adams Passed: 4-0 11. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 16.038 A. Natural Resources Board (Transmittal, Application, Ad, List) i. Interview, Unless Waived, Submit Nomination for One Unexpired Alternate Member Position — Term to Expire 7/1/17 Ms. Coy welcomed her back. Ms. Lucier introduced herself and said it is important to volunteer, and she loved serving before. It was the consensus to appoint Ms. Lucier. 0 Regular City Council/BOA/CRA Meeting March 23, 2016 Page Ten 16.008 B. Budget Review Advisory Board Chairman — Update on FY 2016/2017 Budget (No Backup) Chairman Herlihy asked for Council's comments on the following that was discussed at a recent Budget Review Advisory meeting: possible salaries increases, benefits cost, operating increases -a five year projection for road repair/repaving/long term maintenance and how to fund it -drainage costs to include ditch cleaning and maintenance -canal repair. -continue to keep $5M general fund reserve -$300, 000 payback for the early retirement -where the property values are going to go Mr. Herlihy said if Council deems no tax increase, the employee salary increase might be covered however an increase might be needed to repair the roads. He said the Committee hasn't received a lot of input asked for questions or comments. 7:56 pm Mr. Hill advised him that the bargaining units will determine the salary increase; he agreed the roads are deteriorating but should not be repaired with general funds. He suggested looking at other ways to resurface or rebuild the roads. He continued to say minimal general funds should be used for drainage maintenance and other fund sources should be sought to improve the drain system. Mr. Hill said a potential 5% property value increase was great and might provide for a rollback; for the past two years, the rail system and lagoon funding were increased which took away from roads and he will not vote for a tax increase because they will be basing those items on what they have done for the last two years. He said the right funding source should be used for the rail system and lagoon. Mayor McPartlan thanked Chairman Herlihy and Mr. Hoffman for their service. Ms. Coy agreed the roads need repaired and while they might not need to raise taxes they might have to go to rollback; drainage might be addressed with current funding and new plan; and, she does not want to go below the $5M reserve. The City Manager stated the City Engineer completed his pavement assessment and it will be presented at the next meeting. In response to Ms. Coy, the City Manager said the pothole on U.S. 1, at the most northern exit, going south was not in the City's jurisdiction. Mayor McPartlan said it could be related to the recently fixed drainage spot on U.S. 1. 12. PUBLIC HEARINGS - None 10 Regular City Council/BOA/CRA Meeting March 23, 2016 Page Eleven 13. UNFINISHED BUSINESS 16.020 A. City Clerk Retirement/Replacement — Requested by Council Member Coy (No Backup) Council Member Coy said it was up to Council to select a new city clerk and she nominated Deputy City Clerk Jeanette Williams as she has been with the City for 15 years, was tutored by City Clerk Sally Maio, and it would behoove Council because of her knowledge to offer the position for a three month trial basis. Three months from now they can re-evaluate, confirm and readjust the offer if needed. Mayor McPartlan seconded the nomination. Mr. Hill agreed and asked the City Manager and City Attorney to enter into contract negotiations. Ms. Coy amended her motion to include Mr. Hill's request. It was seconded by Mayor McPartlan. Ms. Williams confirmed that she would like the job. Roll Call: Ayes: Gillmor, Hill, McPartlan, Coy Nays: None Absent: Adams Passed: 4-0 14. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Ben Hocker said the new parks maintenance company is doing a fabulous job. He asked if the Environmental Specialist could give them an update on the why there was a large fish kill as we might have information that we can funnel to other organizations. He noted a drone appeared at the Concert in the Park March 18. He asked that the sign ordinance come back for consideration. He also asked for a noise ordinance for the train and if the City will be benefiting from the work permits that will be pulled during the installation. Mayor McPartlan asked the City Manager to pass on the positive comment to the landscaping company and asked if the new CRA Director could look into the sign ordinance. Ms. Coy said she was going to ask Council under her matters if they had any problem in enforcing the ordinance. Mr. Hill said he would like to have that on the agenda for discussion. The City Manager said he has been prohibiting some nonconforming signs. Ms. Coy said she thought they could make some changes to the ordinance. Damien Gilliams called for a point of order and Mayor McPartlan asked him to take his seat. JoAnne White, Easy Street, said traffic does not slow down on Easy Street from Main Street to CR512 and it has become a problem. She said last Saturday she heard the squeal of tires and a crash, and when she went out, a driver in an SUV overcompensated to miss some pedestrians and hit her mail box. She said now is the time to find a way to slow people down. The City Manager said staff has discussed a city wide traffic calming program and suggested putting this on the agenda; having a workshop; or, authorizing staff to proceed with what they deem is prudent. He said a workshop will start a city-wide discussion. Mr. Hill said it will take a workshop because part of the reason people are using Easy Street is the new stop signs on Fleming; people shift their driving patterns to use the quickest way so speed bumps and stop signs won't stop the problem. 11 Regular City Council/BOA/CRA Meeting March 23, 2016 Page Twelve Ms. Coy agreed noting it has gotten bad in the last 6-9 months on Easy Street, and people are doing donuts. Mr. Hill said the Chief could get that under control and asked if stop signs can be used as a traffic calming measure. The City Engineer said it is not encouraged but as long as there is a comprehensive approach with education enforcement and community buy -in. Mr. Hill said they will need to decide what are collector roads and what are residential roads. Ms. White thanked the City Manager for pressure washing the benches and pads at Easy Street Park. Mayor McPartlan asked that MPO Director Phil Madsen and anyone else be invited for any traffic calming ideas to the workshop. Bob Stephen, 150 Concha Drive, read a statement from a concerned group that they will continue to press Council to stop spraying until non-toxic alternatives are found, they are joining a class action suit to stop using Roundup. He said Sebastian should set the example and start right now. In response to Ms. Coy, he said a group of concerned citizens is involved in the lawsuit. Ms. Coy advised him that the dialog stopped if there is a lawsuit. The City Attorney said she can talk to him until the City receives 6 months advanced notice of a lawsuit. Damien Gilliams said they need to look for solutions and ways to communicate about what is important. He said the recent emergency meeting was a waste of money and asked that future emergency meetings be an emergency. He said the $5M in reserve only needs to be three months' worth of operating expenses and if there is a catastrophe that is what the Florida League of Cities (FLC) insurance is for; when the appraisal rate is raised and the City doesn't roll back the milage rate, Council is raising the taxes. He thanked City Clerk Sally Maio for her service. The people of this community should be able to make a public records request by just calling the City Clerk. He has received many years of professional service from the City Clerk's office. He asked the Mayor to be consistent in running the meetings. Mayor McPartlan said his number and e-mail is on-line, he always speaks to citizens; the special meeting was not an emergency meeting; he will leave it up to the City Manager and Finance Director to recommend what to keep in reserve; he would like to know about anyone that has had a problem receiving a public record. The City Attorney said City Clerk Maio has done an excellent job in complying with public records request. 12 Regular City Council/BOA/CRA Meeting March 23, 2016 Page Thirteen 15. NEVA BUSINESS 16.008 A. Resolution No. R-16-05 — Quarterly Financial Report - Budget Amendment (Transmittal, R-16-05 & Exhibit A. Quarterly Financial Report, FY 16 Q1) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Resolution No. R-16-05 MOTION by Mr. Hill and SECOND by Ms. Coy to approve Resolution No. R-16-05. Damien Gilliams said the extension of the auditor's contract should have gone out to bid. Mr. Gillmor said he wanted to speak up after Ms. White about speeding. He was recently passed on Barber Street; he cited the patrol officer citations on page 191 and noted 44 were for speeding with over 653 warnings during the three months. He said he sees speeding when he is on the road and there is a culture of giving a warning instead of a citation that needs to be reversed. Mayor McPartlan cited the volunteer hours that equal almost five paid full-time people and he acknowledged their hard work and dedication for the City. Roll Call: Ayes: Coy, Gillmor, Hill, McPartlan Nays: None Absent: Adams Passed: 4-0 16. CITY ATTORNEY MATTERS The City Attorney thanked City Council and staff for their patience over the last couple of months. For the record, he said City Clerk Sally Maio has been a superb public employee and clerk, the very best he has ever worked with --both in terms of her confidence and desire to do right things for citizens of Sebastian. He also thanked Special Magistrate Kelley Armitage for substituting for him while he was gone. He noted non -conforming signs are a nationwide problem. 17. CITY MANAGER MATTERS 16.047 A. Report on April 23rd Waste Management Community Shredding and Electronic Recycling Event at Riverview Park and Community Cleanup at Barber Street Sports Complex — 9 to noon The City Manager announced the two recycling events. 13 Regular City Council/BOA/CRA Meeting March 23, 2016 Page Fourteen He said the total rewiring change -over of the Golf Course, Cart Barn, Club House and Restaurant will take place 10:00 p.m. November 30 for about 4-6 hours. He displayed a new Waste Management bin that new residents will receive when they sign up for service or need a replacement. He will have the pavement assessment on the next agenda. He will work with the Chief on the speeding and move forward with a workshop. He wished City Clerk Sally Maio a happy retirement, noted she will be missed and thanked her for everything. 18. CITY CLERK MATTERS — none. 19. CITY COUNCIL MATTERS A. Mavor Bob McPartlan Mayor McPartlan said he had his hair shaved to raise donations for the St. Baldrick's event and for those interested donations could still be made on their website for children's cancer research. In response to a recent e-mail, he went to the Golf Course and noticed whatever could go wrong, did go wrong especially with the rain, but Golf Course Director Greg Gardner and staff does a phenomenal job. He said the Community Health Improvement Plan for Indian River County will hold a meeting March 30 and invited anyone with ideas for improving health to come. It will be in the County Administration building. He said April is Child Abuse Awareness Month and CASTLE would like to mount 145 flags representing children that have lost their lives due to abuse or neglect in Riverview Park from April 20 to May 4. There was no objection from Council. B. Vice Mayor Jerome Adams - absent C. Council Member Andrea Coy Ms. Coy said she would like to correct misleading information, if the City can use the FLC insurance for disasters but the City is reimbursed after the fact but immediately following a disaster the City pays for cleanup and expenses. She asked if the City wrote to the County about the water meter guy driving down the wrong side of the street. The City Manager said he talked to Vince Burke, and had Officer Parker stop him and he thought it was resolved. Ms. Coy said she did talk to Mr. Burke who said it was their policy and they would continue. She asked for him to put it in writing and suggested him get a car like the Postal Service uses but Mr. Burke said that was too expensive. 14 Regular City Council/BOA/CRA Meeting March 23, 2016 Page Fifteen Ms. Coy said she will let it go, if the County will write letter, this is our policy, we are not going to change it and we will accept any liability for any damages he causes; but now he is going down the wrong side of the road. The City Manager said he would talk to the Chief. Mr. Gillmor suggested giving him a ticket. She would like an update status from the Art Club in writing or person at the next meeting. D. Council Member Richard Gillmor Mr. Gillmor reported that he met with Dr. DeFreese and others about the fish kill; it is due to brown algae and low dissolved oxygen levels; the spraying of aquatic plants isn't affecting it. He said he was sorry to see City Clerk Sally Maio go and wished her a happy retirement. E. Council Member Jim Hill Mr. Hill said he was glad to see Mr. Ginsburg back. He welcomed Jeanette Williams. He thanked City Clerk Sally Maio and said she has been special in his life for a long time, taught him a lot and thanked her for making him a better person and Sebastian a better City. She should be proud that she made Sebastian a better place. He said he hoped he didn't come across condescending to Chairman Herlihy and the Budget Committee, he feels strongly about the budget and issues going forward and he appreciates the hard work they do in the Committee and he welcomes all input from the Committee. 20. Being no further business, Mayor McPartlan adjourned the Regular City Council meeting at 9:01 P.M. Approved at the April 1 201 City Council Meeting. X Mayor Bob I&Partlan ATTEST., J ede-wYraazTsl� City Clerk 15 As some of you might know I'm not a public speaker, though I love to write, so I'm writing this out in case I am asked to speak today...which terrifies me. First of all - I want you all to know how much all the fuss and food and good wishes mean to me. I guess I feel like it all isn't necessary and I would have been completely okay with sneaking quietly and peacefully away, but it's not just about me — it's about the City. Reading articles and seeing my old face staring back at me from the newspaper is a very uncomfortable feeling. I'm a bit of a loner, have always been and that is okay with me. That is the part of me that I always felt fell short of what I should have been to all of you as the City Clerk, but I hope my contributions in other ways made up for that. Many people spent a lot of time putting this day together and though I wasn't supposed to know, it's been kind of hard to pretend. So here I am because in two days I'll be leaving a place where I've spent five days and some nights of every week of my life for the past 30 years. I feel like I grew up in City Hall and I've met so many people that have become a part of my life and I came to love. I have been reflecting on my years here over the past couple of weeks as my dream of retirement becomes a reality, and there is so much to remember. When I first came I didn't think it would be something as lasting as it turned out to be, but from the beginning I wanted to be sure that the history and records of the City would be preserved, to always encourage communication of all information to everyone who needed to know, the Council, staff and most important the public. I wrote a paper on that very subject in 1991 as part of the process of completing three years of training to become a certified municipal clerk. I found it and read it the other day and was amazed that after all these years it is still the most important element of what I did here — communication, sharing information, and having good procedures in place so that every member of the City of Sebastian team knew everything I could possibly share. Sharing knowledge is power, withholding it is not. I often made the Girl Scout sign to people, because that's where it started at the age of eight when I learned an important lesson — always be prepared. I have found through my affiliation with Florida Association of City Clerks that most of them must have been Girl Scouts at one time. The greatest group of people I have known. Thank you to everyone I encountered along the way who made my job easier and from whom I learned the lessons of government and the importance of public service. Thank you to past City Clerk staff who imparted their wisdom, who worked with me and for me over the years. I've always said I had the best staff in City Hall and I'm sticking to that.Thank you to Jeanette who has been my right hand for almost 15 years and is one of the hardest workers in City Hall.Thank you to Barbara and her AV staff Vicki, Gary and Lavar who do such wonderful things to make this City look good.Thank you to Cathy who came along just as I was ready to leave and gave me comfort knowing that Jeanette has a great staff to help begin the next Chapter. Thank you to Fred who was my voice of reason and the listener of all my woes and imaginings at the end of bad days. His wisdom helped this super sensitive over thinker put things in perspective. There are so many people that have affected me that I'd have to keep you here all night, so I will just say thank you to all of you. Each person you meet is your teacher—no matter good or bad - and it all comes together in a moment like this when you look back and you know it was all good and all for a very good reason. I think I have fulfilled another early lesson that I've carried with me since my teens— "Go placidly amid the noise and the haste, and remember what peace there may be in silence. As far as possible, without surrender, be on good terms with all persons."