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HomeMy WebLinkAbout04-19-2016 YAC AgendaOng* SEBAST,Iw HOME OF PELICAN ISLAND CITY OF SEBASTIAN YOUTH ADVISORY COUNCIL SPECIAL MEETING AGENDA TUESDAY, APRIL 19, 2016 - 4:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. AGENDA MODIFICATIONS 5. APPROVAL OF MINUTES A. Approve February 9, 2016 Minutes 6. UNFINISHED BUSINESS A. Art/Photo Contest to be Held at 2016 Earth Day i. Consider and Judge Entries 1u Place Elementary 2' Place Elementary P Place Elementary 1" Place Middle 2"" Place Middle P Place Middle I' Place High 2' Place High P Place High Overall Grand Prize B. Staff Earth Day Table Pre announcement at 11:00 Post announcement at 11:00 C. Suggestion Box, Pens, Cards PUBLIC INPUT (Public Input on items other than on the printed agenda, is five minutes, however, it can be extended or terminated by a majority vote of members present) 8. ADJOURN HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are aired live on Comcast Channel 25, ATT U -Verse Channel 99 and streamed on City of Sebastian Website www.cityofsebastian.org. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. PROCEDURES FOR PUBLIC INPUT Time Limit. individuals who wish to address the Board or Committee on any agenda items for which official action is to be taken (typically items listed under public hearings, new business and unfinished business) are allowed five minutes to speak on that item, however, the Board or Committee may extend or terminate an individual's time by majority vote of members present Input Directed to Chair. Speakers shall address the Board or Committee immediately prior to deliberation of the agenda item and all input shall be directed to the Chair, unless answering a question of a member of the Board or Committee or City staff individuals shall not address the Board or Committee after commencement of deliberation on an agenda item after public input has concluded, provided, however, the Chair and any member of the Board or Committee may call upon an individual to provide additional input if desired. Certain Remarks Prohibited. Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in sanctions imposed by the Chair including expulsion from the meeting. Decisions by the Chair may be appealed. Public Input. The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring new information or requests to the Board or Committee not otherwise on the prepared agenda. individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for the Board or Committee one week prior to the meeting if they intend to refer to specific material. The Board or Committee will not debate an issue during Public Input but may by consensus place a requested item on a future agenda. RULES AS GUIDELINES. It is intended that the rules set forth in this Resolution provide a guideline for the effective operation of the business meetings of City Boards and Committees, and no rights are bestowed upon any parties by the adoption of these rules or by Board or Committee failure to act in accordance with them. A. Suspension of Rules. Any provisions of this Resolution, in whole or part, may be suspended by the affirmative vote of at least a majority of the members present Failure to Follow Rules. If a Board or Committee fails to abide by any provision of this Resolution, such failure shall not invalidate action taken by the Board or Committee. SE's, , e' L4" HOME OF PELICAN ISLAND CITY OF SEBASTIAN YOUTH ADVISORY COUNCIL MINUTES TUESDAY, FEBRUARY 9, 2016 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Chairman Rafuls called the Youth Advisory Council meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL Present: Also Present: Ryan Rafuls Police Chief Michelle Morris Katie Toperzer Officer Ashley Penn Taylor Eason Recording Secretary Jeanette Williams Anthony Scaramuzzi Absent: Ed Simchlck (excused) Marlee Houck (excused) Skylar Carstairs 4. AGENDA MODIFICATIONS -None 5. APPROVAL OF MINUTES A. Approve November 18, 2015 Minutes Motion by Chairman Rafuls and a SECOND by Anthony Scaramuzzi to approve the November 18, 2015 minutes passed with a unanimous vote of 4-0. B. Approve November 25, 2015 Workshop Minutes Motion by Chairman Rafuls and a SECOND by Katie Toperzer to approve the November 25, 2015 minutes passed with a unanimous vote of 4-0. C. Approve January 6, 2016 Special Meeting Minutes Rafuls/Scaramuzzi Motion by Chairman Rafuls and a SECOND by Anthony Scaramuzzi to approve the January 6, 2016 minutes passed with a unanimous vote of 4-0. 6. UNFINISHED BUSINESS A. Art/Photo Contest to be Held at 2016 Earth Day 6:03 pm i. Report from Katie Toperzer Katie Toperzer Katie Toperzer reported that she made a flyer that will be distributed by the elementary art teachers at the beginning of March. The students will submit entries by April 8, the teachers will judge April 14 and announce the winners at their schools April 15. Council members will need to pick up the art work April 18 for display at Earth Day. ii. Report from Other Council Members on Teacher Recommendations Council members did not receive any medium/supply feedback from the teachers. Chairman Rafuls suggested asking the teachers what they plan to use when they are invited to participate. Katie Toperzer said she designed an entry form to be turned in with the artwork. Chairman Rafuls asked if the Council wanted to announce the school winners or pick an overall winner. Youth Advisory Council Meeting February 9, 2016 Anthony Scaramuzzi suggested picking a winner from each school and then an overall winner with first, second and third place. iii. Ribbons proved by City of Sebastian Anthony Scaramuzzi suggested giving the school winners a certificate and I ribbons to the overall winners. Chairman Rafuls suggested they meet again to judge the overall winner. Katie Toperzer suggested displaying the winners at the Earth Day Festival. Officer Penn suggested borrowing display racks from the schools. Discussion followed on the participating five elementary schools, two/three middle schools, and one high school. Anthony Scaramuzzi suggested having one winner from the elementary schools, two winners from the middle schools and three winners from high school. There would be three categories so elementary students wouldn't be competing against high school students. Andrea Ring asked that the Council not "judge" at the Earth Day Festival, just "celebrate." Chairman Rafuls requested a special meeting on April 19th to judge the artwork. Chief Morris asked if one winner was going to be chosen from the elementary schools, one from middle, and one from high school; then one winner overall. Katie Toperzer clarified the Council would choose one overall winner from elementary, middle and high schools. Chief Morris requested the April 19th special meeting to judge the entries be held at 4:00 p.m. to accommodate Officer Penn's schedule. The following members were going to try to pick up the artwork or the art teachers were going to be asked to drop off entries at City Hall: Taylor Eason — middle schools, Treasure Coast Elementary Katie Toperzer— Pelican Island Elementary, Liberty Middle and Sebastian High Ryan Raruls — Sebastian Middle It was the consensus of Council to judge entries at the special meeting April 19 at 4:00 p.m. and four sets of ribbons would be needed. Chief Morris said participation certificates could be given to everyone. iv. Announcement at Earth Day It was also the consensus of the Council that all of the members would be present at the stage in Riverview Park to announce the contest winners at 11:00 a.m. at Earth Day. B. Discuss Youth Advisory Council Flyer Designed by Ryan Rafuls Chairman Rafuls went over the changes he made to the flyer. (see attached) He said the flyer could be distributed into the schools and local businesses participating in the Chamber of Commerce. Officer Penn said the flyer could be distributed through student's virtual backpacks. Youth Advisory Council Meeting C. Staffing Earth Day Table February 9, 2016 Chairman Rafuls suggested staffing the table in two shifts, one prior to the contest announcement at 11:00 a.m. and one after. He will request the stage for that time slot from the Natural Resources Board. Katie Toperzer will design a flyer for the winners to attend the event if they can to be recognized. Taylor Eason said she would design a banner for their table. A suggestion box would be created to gather ideas for the Council. The City will provide index cards, pencils and flyers for the table at Earth Day. D. Status of Facebook Page It was the consensus of Council to put Chairman Rafuls' flyer on the Facebook page and post future content regarding the art contest. 7. PUBLIC INPUT— None -' 8. NEW BUSINESS —None �40 9. STAFF MATTERS A. Comments from Police Chief Michelle Morris Chief Morris recapped that future meetings take place at 4:00 p.m. to accommodate Officer Penn's work schedule. She also invited the Council members to reach out to Officer Penn for any assistance they might need and be ready to reach out to the community at Earth Day. 10. BOARD OR COMMITTEE MEMBER MATTERS 11. SET NEXT MEETING DATE AND AGENDA ITEMS The next meeting date will be April 19 at 4:00 P.M. to judge contest entries, assign Earth Day shifts, and develop the suggestion box. 12. Being no further business, Chairman Rafuls adjourned the Youth Advisory Council meeting at 6:56 p.m. By. Chairman Ryan Rafuls Date