HomeMy WebLinkAbout05-11-2016 MinutesOTY CF
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
REGULAR MEETING
MINUTES
WEDNESDAY, MAY 11, 2016 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor McPartlan called the Regular City Council meeting to order at 6:00 p.m.
Pastor Grant Foster of Riverside Church gave the invocation.
The Pledge of Allegiance was recited.
ROLL CALL
Citv Council Members Present:
Mayor Bob McPartlan
Vice Mayor Jerome Adams
Council Member Jim Hill
Citv Council Members Absent:
Council Member Andrea Coy (excused)
Council Member Richard Gillmor (excused)
Citv Staff Present:
City Manager Joe Griffin
City Attorney Bob Ginsburg
City Clerk Jeanette Williams
Administrative Services Director Ken Killgore
Police Chief Michelle Morris
Building Director Wayne Eseltine
City Engineer Frank Watanabe
Planner Dorri Bosworth
Golf Director Greg Gardner
Police Commander John Blackledge
Police Sergeant Steve Marcinik
5. AGENDA MODIFICATIONS — None
6. PROCLAMATIONS. AWARDS BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
16.079 A. Proclamation — National Travel and Tourism Week — Mav 1-7. 2016 — Acceoted by
Beth Mitchell. Executive Director. Sebastian River Area Chamber of Commerce
Mayor McPartlan read and presented the proclamation to Beth Mitchell, Nicole Holbrook,
Vicki Wild, and Britney Melchiori. Ms. Mitchell gave a brief PowerPoint presentation on the
Chamber's Pelican Porch Visitor's Center and invited the public to tour the new renovations.
(See attached)
Regular City Council Meeting
May 11, 2016
Page Two
16.080 B. Proclamation — Tobacco Free Florida Week — Mav 8-14. 2016 — Accepted by
Leslie Spurlock. Communitv Health Advocate
Mayor McPartlan read and presented the proclamation to Ms. Spurlock who gave additional
statistics and noted organizations in the County that have gone smoke-free.
16.081 C. Proclamation — National Police Week — Mav 15-21. 2016 and National Peace
Officers Memorial Dav — Mav 15. 2016 — Accepted by Police Chief Michelle Morris
and Members of Sebastian's Police Department
Mayor McPartlan read and presented the proclamation to Chief Morris, Commander
Blackledge, and Sgt. Marcinik. Commander Blackledge invited the public to attend a
memorial service for those officers that gave their lives at the Vero Beach Court House on
May 16 at 10:00 a.m.
16.082 D. Proclamation — National Buildina Safetv Month — Mav 2016 — Accepted by
Buildina Director Wavne Eseltine
Mayor McPartlan read and presented the proclamation to Building Director Wayne Eseltine
who invited the public to stop by the Building Department to pick up various brochures on
building, backyard, pool safety and hurricane preparedness.
16.083 E. Proclamation — Mental Health Awareness Month — Mav 2016 — Accepted by
Art Ciasca. Suncoast Mental Health Center
Mayor McPartlan read and presented the proclamation to Mr. Ciasca, Frank Jensen, and
Mary Ciasca. Mr. Ciasca spoke on the importance of identifying and treating mental health
issues early on. Mayor McPartlan invited anyone who is struggling to contact 211 or 911 to
get help.
16.084 F. Proclamation — Safe Boatina Week — Mav 21-27. 2016 — Accepted by Commander
Mark Cannon. USCG Auxiliary Flotilla 56
Mayor McPartlan read and presented the proclamation to Commander Cannon and
members of the USCG Auxiliary Flotilla 56. Commander Cannon urged the public to wear
their life jackets and carry personal rescue beacons (EPIRBs) to prevent and expedite
rescues on the waterways.
G. Presentation — Sea Tow Foundation for Boatina_ Safety - John Donaldson. Sea Tow
Sebastian
Mr. Donaldson said the nationwide Sea Tow Foundation loans life jackets through an honor
system and gave a PowerPoint presentation. (See attached) City Council gave the
Foundation permission to put a lifejacket kiosk at the Main Street and Yacht Club boat
ramps.
Brief Announcements
Chamber of Commerce Concert in the Park — May 13 from 5:30 — 8:00 pm — SoulJam
Chamber Concert in Riverview Park — May 20 from 5:30 — 8 pm - Relayer
Mayor McPartlan announced the upcoming concerts.
Regular City Council Meeting
May 11, 2016
Page Three
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
A. Approval of Minutes — April 20, 2016 Traffic Calming Workshop
B. Approval of Minutes — April 27, 2016 Regular Meeting
16.085 C. Resolution No. R-16-09 Final Plat - Cross Creek Lake Estates Phase Six
(Transmittal, R-16-09, Plat, Application, Map)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS CROSS CREEK LAKE
ESTATES PLAT SIX, BEING A REPLAT OF TRACT O OF CROSS CREEK LAKE ESTATES
PLAT ONE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
16.086 D. Approve $25,000 Grant Agreement with Florida Department of Transportation for
Sealed Corridor Safety Signage and Other Improvements at the City's Rail Crossings
(Transmittal, Letter)
16.087 E. Approve Annual Fuel Contract with Glover Oil Company Based on Piggyback Pricing
of the City of Port St. Lucie for the Period July 1, 2016 through June 30, 2017
(Transmittal, Letter, Renewal Form, 0-06-01)
16.088 F. Authorize the City Manager to Execute GolfNow Agreement (Transmittal,
Agreement)
16.089 G. Approve Alcoholic Beverage for Almanza Event at Community Center on 5/28/16
from 5 pm to 9 pm — Permittee DOB Verified (Transmittal, Application, Receipt)
Vice Mayor Adams requested to pull Item F.
MOTION by Mr. Hill and SECOND by Vice Mayor Adams to approved all items except for F
Roll call: Ayes: Adams, Hill, McPartlan Nays: None 3-0 (Absent: Coy, Gillmor)
Item F
Vice Mayor Adams asked for clarification of the term "trade time." The City Manager
explained during the agreement for the last two years, the City gave up two tee times a day
representing eight golf slots, losing about $320 a day but still received advertisement,
computer support and marketing. He said knowing the agreement was about to expire, he
asked the Golf Director to negotiate this loss of revenue.
The Golf Director said GolfNow has given exceptional support over the years and the
exchange of a flat fee for the loss of revenue is a benefit for both parties.
Regular City Council Meeting
May 11, 2016
Page Four
MOTION by Vice Mayor Adams and SECOND by Mr. Hill to approve Item F.
Roll call: Ayes: Hill, McPartlan, Adams Nays: None 3-0 (Absent: Coy, Gillmor)
8. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
16.090 A. Parks and Recreation Advisory Committee
i. Interview, Unless Waived, Submit Nominations for One Expired Regular
Member Position — Term to Expire May 31, 2019
Interview, Unless Waived, Submit Nominations for One Unexpired Regular
Member Positon — Term to Expire May 31, 2017
The City Clerk said Mr. Paschall, Ms. Flescher and Ms. Gilroy were available to interview.
Mr. Hill nominated Mr. Paschall to the expired, regular member position with a term to expire
May 31, 2019 and Ms. Flescher to the unexpired regular member position with a term to
expire May 31, 2017. There were no objections.
Ms. Gilroy described her physical education background. Mr. Hill nominated Ms. Gilroy to fill
the alternate positon. There were no objections.
Mr. Paschall was appointed for another term, Ms. Flescher was appointed to the regular
member positions and Ms. Gilroy was appointed to the alternate member position.
Mayor McPartlan reported that at the MPO meeting earlier in the day, Sebastian was able to
get traffic light devices at the intersection of Joy Haven and Concha Drive in the Unified
Planning Work Program that will assist drivers with some blind spots.
9. PUBLIC HEARINGS - None
10. UNFINISHED BUSINESS
16.062 A. Consider Waste Management's First Amendment to Franchise Agreement
(Transmittal, Agreement, April Modification, Amendment)
The City Attorney said staff worked with Waste Management to get the modifications into
legal language. The City Manager asked Council to determine a date of payment indicated
on page one; and in section 13.23, move the starUend date to June 15t until September 15t .
With those two changes, he recommended approval.
Mr. Hill said all of Council's concerns were addressed including the ability to use the
$40,000 on what may be desired by the City. MOTION by Mr. Hill and SECOND by Mayor
McPartlan to approve the first amendment to the franchise agreement the dates to be
inserted by the City Manager.
Regular City Council Meeting
May 11, 2016
Page Five
Dina Reider-Hicks, Public Affairs Manager, said Waste Management has already begun to
promote the recycling program but it would be no problem to change the marketing material
and they have begun to receive interest from the business community.
Roll call: Ayes: Hill, McPartlan, Adams Nays: None 3-0 (Absent: Coy, Gillmor)
16.091 B. City Council Goals and Objectives for FY 2017 (Transmittal, Budget Page)
The City Manager explained that by resolution Council is asked to provide goals and
objectives for the next year for the direction of the Charter Officers along with their
evaluations.
Mayor McPartlan said his goals would be roads, drainage and to have the grass bladed
alongside the roads to allow water runoff. Mr. Hill said he expresses his goals each time
they meet and as they go into the budget period, the City should remain fiscally conservative
and at a minimum go to the rolled back rate. Vice Mayor Adams asked staff to continue with
the excellent customer service and continue to help the Indian River Lagoon.
11. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
Bob Stephen, 150 Concha Drive, thanked the City for the glyphosate reprieve on the waterways.
He said the lawsuit mentioned a few months ago was directed against the Monsanto Corporation
not City Council; the public has a right to know what is sprayed on the waterways; there is money
available to hire pro -ecology people to take care of the waterways without chemicals.
12. NEW BUSINESS
16.092 A. Authorize the Citv Manaaer to Enaaae Richard Aldrich of Perfect Svstems to Studv
Citv MIS and Provide a Reoort (Transmittal. Aldrich's EXDerlence. Aareement.
Exhibit A)
The City Manager said as the City gets more complex, it has become apparent that a fresh
look at the MIS system is needed. He requested Council approval to engage Mr. Aldrich
from Perfect Systems to look at the City's system for a fee not to exceed $16,700.
The Administrative Services Director said the work would be done in four phases with the
first phase addressing malware, security and an emergency plan, and then proceed from
there.
In response to Vice Mayor Adams, the Administrative Services Director said the projected
timeline is 90 days and only Mr. Aldrich would be compiling the report. Vice Mayor Adams
asked if he was Criminal Justice Information Systems (CJIS) certified. The Administrative
Services Director said he did not think Mr. Aldrich would have access to the system but staff
would protect the City in that regard. Vice Mayor Adams said he would want to make sure
he has that certification because law enforcement is part of our system.
The City Manager said he has the certification and offered to make his employment
contingent upon getting that certification.
Regular City Council Meeting
May 11, 2016
Page Six
Mayor McPartlan asked if Mr. Aldrich will have different plan levels or recommendations.
The City Manager said he would be cost effective and one of things that concerned him was
that the City is not getting the service out of the system that it is capable of. He gave the
example that the City has purchased many expensive servers over the years and now
information can be moved up the cloud and be backed up. He offered to report back to
Council from time to time on the progress.
MOTION by Mayor McPartlan and Vice Mayor Adams to approve the amount and determine
if Mr. Aldrich is CJIS certified.
Roll call: AYES: McPartlan, Adams, Hill NAYS: None 3-0 (Absent: Coy, Gillmor)
13. CITY ATTORNEY MATTERS - None
14. CITY MANAGER MATTERS
The City Manager explained that when he plans Council meetings, he tries to look one or
two meetings ahead and noticed there weren't any agenda items coming forward for the
May 25 Council meeting. He asked to take a closer look in the next couple of days and if
there weren't any items, he would contact Council to cancel the May 25 meeting. There was
no objection to his request.
15. CITY CLERK MATTERS
The City Clerk reported the Vero Beach representative and Vice Mayor Adams were unable
to attend the May 20, 2016 Treasure Coast Regional Planning Council meeting in Stuart and
asked Mayor McPartlan and Mr. Hill if they would like to attend. Both members have prior
commitments. She will contact Ms. Coy and Mr. Gillmor.
16. CITY COUNCIL MATTERS
A. Council Member Andrea Coy - absent
B. Mavor Bob McPartlan
Mayor McPartlan reported that final meeting for the Community Health Improvement Plan
was held for Indian River County and four initiatives came out of the meetings with obesity
as a major concern. He suggested the Community Health participants get in touch with the
MPO to get the community active on bike paths, sidewalks and greenways. An
environmental health initiative was to increase sewer hookups where he suggested
engaging the community by offering grant programs. He said mental health awareness and
infant mortality were also discussed.
He also reported that he attended the Veteran's Americanism Program with American
Legion Member Barney Giordan at the Sebastian River Middle School. The students were
engaged and it was appropriate with Memorial Day coming up.
He invited the public to attend the Memorial Day Ceremony to be held at Riverview Park on
May 30 at 11:00 a.m. to remember those that have given the ultimate sacrifice.
C. Council Member Jim Hill - None
Regular City Council Meeting
May 11, 2016
Page Seven
D. Council Member Richard Gillmor - absent
E. Vice Mayor Jerome Adams - None
17. Being no further business, Mayor McPartlan adjourned the Regular City Council meeting at
7:18 p.m.
Approved at the June 8, 2016 Regular City Council meeting.
Bob McPartlan, Mayor
ATTEST.
1anette Willienis..Cify: Clerk
7
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• Campaign included 5 segments on our area including;
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3 Activities & Attractiong�
• The following tourism partners
co-op opportunity which made this project po
• Capt Hiram`s Resort _
• Sebastian Watercraft Rentals
. Marsh Marsh Landing Restaurant
Skydive Sebastian •°^''
• Mel Fisher's Treasure Milfieum
• All of these partners did a wondqfflul job not only
promoting their businesses but also the Sebastian
,.�}. River Area as an overall wonderful destination.
five segments aired on CBS 12 (WPEC) during the
vT, mnfnrbg news on June 271h & 281h
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Send Monthly Tourism E -Blast- Sent out to 5,100+ email addresses
Update Concierge Books- Displayed at 25 Hotels & Attractions
throughout the Sebastian River Area & Vero Beach
• Hold Quarterly Tourism Committee Meetings
• Attend Various Festivals & Events:
Sebastian Clambake
• Light Up Night
• Concerts in the Park
• 251h Annual Fellsmere Frog Leg Festival
• 15t Annual Fellsmere Shrimp Festival •,
7
50th Annual Grant Seafood Festival
X� 2411 Annual Pelican Island Wildlife Festival
0h of July Festival
• Concerts in the Park
• April 81h — SRHS Jazz Ensemble & Steel Drum Band (Jazz &
Steel Drum)
• April 291h' Professory Pennygoode's Mighty Flea Circus (Swing,
Rockabilly, Jump)
• May 13th - Soullam (Rock, Blues & Funk)
May 20th.- Relayer (Cover Rock/Dance Band)
• Inaugural Lionfish Fest- May 14th at Capt Hiram's
41nof July Festival- July 41n t
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The seven local festivals we attend:
• Sebastian Riverfront Fine Art & Music Festival
Fellsmere Frog Leg Festival
�Tellsmere ShhmpFest
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• Budget of $1,500+
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• Been coming back since 1985
• Most beautiful town in Florida!
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• Love the Area. Love it!
Lovely place
I love Sebastian area and vibes
• We are staying at a B•n-B and really like the area
Great place to visit & water view. Fireworks festivities were
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Chamber of Commerce 8
Visitors Center
There's aMsys a catch in the Sebastian Rover
Area. on Florida'a Central East Coast
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Premier Fishing In FL!
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i► "Treasured Moments ofthe'Sebastian River Area"
r December 2015 -March 2016
Photos will be used for promotional pumps
Launched Online Store
Re -Printed Brochures
Byway Promotional Videos
• 13 videos
• Videos will air on various websites such as:
www.indianriveriagoonbyway.com
-wwwsebastianchamber.com -
-www.visitfloridacom
-www.youtube.com
=- -www.floridascenichighways.com
-Local government websites and TV channels
Looking into airing at VISIT FLORIDA Welcome Centers & hotels along the byway
• . Enhancements to the Sebastian River Area Chamber of Commerce Visitor's Center
+ Construction of the Felismere Welcome Center- Expected to Open Spring of 2016
IPelican Porch Visitor's Center Special Project
Pelican Porch Visitor's Center
PARTNERS
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Sea Tow Foundation
"
THIS PRESENTATION
• Audience we share
• Sea Tow Foundation
programs
— Designated Skipper
Campaign
— Life Jacket Loaner
Program
• Reasons to partner
• Funding
sea Tow Fauodmioa
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5/10/2016
1
AUDIENCE WE SHARE
2014 Accidents:
• 610 deaths
— "108 Alcohol use
— *337 No life jacket on
• Alcohol leading factor in
fatal accidents
• 2,678 injuries
• Most drownings
happen in vessels
less than 21'
• $39 million damage to
property
*Let's work together to
reduce these statistics
O�So•Tow Foundation
AUDIENCE WE SHARE
OUR FAMILY & FRIENDS OPERATING VESSELS
• Age 19-25: 67 deaths,
340 injuries
• Age 26-35: 76 deaths,
449 injuries
• Age 36-55: 200 , V "--
deaths, 1010 injuries
• Age 55+: 193 deaths,
479 injuries
M,88Tow Fuundatiun
5/10/2016
7
DESIGNATED SKIPPER
• Designated Skipper
Campaign asks boaters to
Take the Pledge to be or
Designate a Sober
Skipper — before leaving
the dock; and before
enforcement is necessary
• The reason to do it for
your family, friends, and
everyone else
O�s••r Founaatlun
roe Bom�ry S�Irily •q Ep.oran
DESIGNATED SKIPPER
Take the Pledge:
• Respect the legal
G N.
drinking age
O a
• Be responsible for
passengers and
vessel
!
• Be or Designated a
`s 4,1 P p
Sober Skipper
'�raTowsnmFound Ion
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5/10/2016
3
DESIGNATED SKIPPER
Marketing materials
used to reach audience
• Buckslips
• Coasters
• Posters
• Stickers
• Wristbands
DESIGNATED SKIPPER
2014-15 RESULTS
• 400,000 people
reached through
media and peer to
peer contact
• 154 Partners
• 65 Cities
• 23 States
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log BUJrp bl�ry maEdvalm
O�seeTow Foundation
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5/10/2016
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LIFE JACKET PROGRAM
Works on the honor system:
borrow a life jacket and return it
when done.
• 35,000+ life jackets have
been distributed to date.
• 298 stations in the U.S.
Program components:
• Life Jacket Drive
• Life Jacket Loaner Grant
• Life Jacket Loaner
Partnership
O�SeaTow Foundation
LIFE JACKET PROGRAM
Life Jacket Drive:
• Replenish stations
• Supply events
Volunteers at Smith
Mountain Lake were
able to help a Wake the
World event in Virginia
L� YYI
71-1 i
O�SeeTow Foundation
oBmrvp Marvox FEurnan
5/10/2016
5
LIFE JACKET PROGRAM
Life Jacket Loner Grant:
• Online application
process
You get
• 54 jackets infant to xl,
stand if needed, manual,
and support
How it works
• We ask you to care for
the station, promote it,
and report its use
See Tow Foundation
ror BONA 5 .r . E..
LIFE JACKET PROGRAM
LIFE JACKET PARTNERS HOST STATIONS
At At
A& A& t►
At -1
Life Jacket Loaner Stations �: AA,
O�Sea Tow Foundation
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LIFE JACKET PROGRAM
2014-15 RESULTS
• 5868 life jackets
distributed
• 70 Partners hosting
298 Life Jacket
Loaner Stations
• 68 Cities
• 29 States
eaTow Foundation
REASONS TO PARTNER
OUR PARTNERS CONNECT WITH EACH OTHER
• Law Enforcement • Sea Scouts, BSA
— Fish and Wildlife, • Sea Tow Franchisees
Department of Natural
Resources US Coast Guard
— Sheriffs Auxiliary
• Fire Departments a US Power Boating
• Marinas • US Power Squadrons
• Municipalities a US Sailing
• Parks Departments • Yacht Clubs
'T�ea Tow Foundation
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5/10/2016
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REASONS TO PARTNER
Benefits:
• Sea Tow Foundation
programs generate:
• Good will
• Local presence
• Media for you
• Non -sales outreach
• Public relations
FUNDING
Sea Tow Foundation is a
501(c)(3) nonprofit charity:
• Receives grants from the
Sport Fish Restoration and
Boating Trust Fund
administered by the U.S.
Coast Guard
• Donations from individual,
corporate, and partners
• In -Kind gifts and services
'MS 4T— Foundation
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'MS—'1ow Foundation
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THANK YOU!
For more information, contact:
Sea Tow Foundation
Executive Director
Michael Wesolowski
888-276-7691
mwesolows ki(cboatingsafetv.com
M: Tow Founda=�nention
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5/10/2016
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