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Home My WebLink About2005 - Approval to relocate to Riverview Parkan or HOME OF PELICAN ISLAND CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Snowshoe House Agenda No. 05.0 7o' Approved for Submittal by: Department Origin: P c Wo Department Head - Finance Director: General Services: la avis, Acting City Manager City Attorney: 12 City Clerk: NAZA Date Submitted: 2-24-05 For Agenda of: 3-9-05 Exhibits: EXPENDITURE AMOUNT APPROPRIATION FUNDING SOURCE: REQUIRED: $4721.00 BUDGETED: $34,000 REQUIRED: $2399.72 Capital Project Savings SUMMARY The City Council approved $34,000 for the relocation of the Snowshoe house on June 23, 2004. It included $24,000 to Rodney Hall for the move plus a not to exceed cost of $10,000 for ancillary expenses. Also, at the June 23`d meeting a request was made for $7450 to be approved to Regan Masonry for the installation of the foundation to support the house after the move. Apparently, this amount when the purchase order was issued was taken from the $10,000 ancillary costs and not put in as an additional cost to the project. Therefore, we are now requesting the amount of $2399.72 to cover Regan Masonry plus all the ancillary costs as listed below which total $12399.72 causing a shortage in the project costs by $2399.72. Regan Masonry $4721.00 BellSouth $3037.88 FPL $4640.84 It is imperative that this project be completed as Mr. Hall would like his equipment back and that cannot happen until the foundation is built and the house placed on top. Move to approve $2399.72 additional funds to cover the balance of the ancillary costs for this project. Notice of Can cellation/Non-Renewal City of Sebastian 1225 Main Street Sebastian, FL 32958 THE HARTFORD BOND NUMBER: 21BSBDB2049 WHEREAS, on or about August 19, 2004 the Hartford Fire Insurance Company , as Surety, -executed its Excess Weight and Other Highway and Street Permits in the penalty of Ten Thousand Dollars ($ lo, 000 ) on behalf of Rodney Hall House Moving, Inc. ,Of PO Box 891, Palm City, FL 34991 as Principal, and in favor of city of Sebastian as Obligee. WHEREAS, said bond, by its terms, provides that the said Surety shall have the right to terminate its suretyship thereunder by serving notice of its election so to do upon the said Obligee, and WHEREAS, the Surety desires to take advantage of the terms of said bond and does hereby elect to terminate its liability in accordance with the provisions thereof. Cancelled for Underwriting Reasons Insured's Request NOW, therefore, be it known that the Hartford Fire Insurance Company shall, ❑ At the expiration of days after receipt of this notice [] Effective 2/29/2008 consider itself released from all liability by reason of any default committed thereafter by the said Principal. SIGNED and DATED this 21st day of November 12007 . Hartfor Fire Insurance Company By Christine Morton , Attorney -in -Fact CC: Rodney Hall House Moving, Inc. PO Box 891 Palm City, FL 34991 RICK CARROLL INSURANCE AGENCY 2160 N E DIXIE HIGHWAY JENSEN BEACH, FL 34957 DNOCfi (3/2004) CITY OF SEBASTIAN ATTENTION FINANCE DEPARTMENT 1225 Main Street Sebastian, Florida 32958 Tel: (772) 589-5330 Fax: (772) 589-5570 PURCHASE ORDER# I yA I:X;4 (-,I I! k I PURCHQE ORDER NUMBER MUST APPEAR ON ALL SHIPPING NOTICES, MES OF LADING, PACKAGES, PACKING LISTS, INVOICES, FREIGHT BILLS AND CORRESPONDENCE CONCERNING THIS ORDER. TAX EXEMPT #41-04012831-54C s n.J ENDOR: IF PRICES WHICH APPEAR ABOVE ARE NOT CORRECT CALL PURCHASING AGENT AND DELAY FURTHER ACTION PIENDINit*vbiu..--i Regular City Council Meeting June 23, 2004 1 Page Threey 04.108 B. Waive Competitive Bidding Procedures and Approve Sole Source Purchase from 17-20 Rodney Hall Housemoving, Inc. of Palm City, Florida and Authorize the $24,000 Expenditure and All Ancillary Expenses in an Amount not to Exceed an Additional $10,000 to Relocate the Cain (Snowshoe) House to Riverview Park (South) (City Manager/Building Dept Transmittal 6/17/04, Certificate, Proposal) 04.047 C. Resolution No. R-04-25 Design, Permitting, Bidding and Construction Services 21-56 for Rehabilitation of Taxiway "A" and Construction of Aircraft Parking Apron (Airport Transmittal 6/17/04, R-04-25, JPA Work Authorization #17, Exhibits) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT WITH FDOT TO PROVIDE FUNDING TO REHAB TAXIWAY A & APRON AND CONSTRUCT ADMINISTRATION BUILDING APRON; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 04.158 D. Approve Florida Department of Corrections Interagency/Public Works Agreement 57-66 for One -Year Period from June 30, 2004 to June 30, 2005 and Authorize the City Manager to Execute Same (Public Works Transmittal 6/16/04, Agreement) 04.159 E. Approve the Following Road Closures for Saturday, July 3rd, 2004, Independence 67-68 Day Celebration: (Public Works Transmittal 6115104) -Indian River Drive from Jackson Street South to Southern City Limits from 5:30 am until Crowd Disperses after Parade -Davis Street from North Central Avenue East to Indian River Drive from 5:30 am until the Crowd Disperses after Parade -Indian River Drive from Coolidge Street South to Harrison Street as Crowd Arrives for Fireworks until 11:00 pm -Sebastian Blvd. from Just Past the Hess Station East to Indian River Drive from 5.30 am until 11:00 pm 04.164 F. Authorize the Execution of License Agreement Between the City of Vero Beach 69-62 and the City of Sebastian for Use of Dark Fiber to Connect Sebastian Police Department and Indian River County (GSA Transmittal 6115/04, Letters, Agreement) Mr. Barczyk removed item E, and Mr. Coniglio removed item E. On MOTION by Mr. Barczyk, and SECOND by Mr. Coniglio, all Consent Agenda items except A and E were approved by a vote of 4-0. Item A — 6/9/04 Minutes RA Mr. Coniglio noted a typo on page 12 of the minutes Ms. should be Mr. On MOTION by Mr. Coniglio, and SECOND by Mr. Barczyk, item A was approved as amended. 3 Regular City Council Meeting June 23, 2004 Page Two 5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-03-14) None. 6. PROCLAMATIONS, ANNOUNCEMENTS AND/OR PRESENTATIONS 04.026 B. Presentation by Department of Human Resources — Inclement Weather Policy. 1-4 Procedures and Lightning Prevention Education Program (HR Transmittal 6/16/04, Policy, Posting) The Human Resources Director presented the City's new Lightning Awareness Program. Mayor McCollum requested that signs also state that at the first signs of lightning all activities will cease. The Human Resources Director said the downside of this is enforcement of halting the activities. The City Attorney said it would be more appropriate to put language in the agreements with sports organizations. The City Manager said this information will be placed on the City's website. Mr. Coniglio said he was still unsatisfied with the program at the Golf Course; and suggested safe shelter sites be posted. Liability issues were discussed. 04.028 A. Presentation by Representatives of Patterson -Bach Communications, Inc. — Update Regarding Economic Development MarketingSt�Qies for Sebastian Chuck Wheeler, Patterson -Bach, presented an update on the Economic Development Plan for the City of Sebastian. 04.157 C. Presentation by Department of Engineering - Various Roadway Dynamics in Sebastian The City Engineer gave a presentation on smooth traffic flow vs. public safety in a growing community (see his report attached to these minutes). TAPE I — SIDE 1 (8:03 p.m.) R A F I` Mayor McCollum said all collector roads marked in orange need sidewalks. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion - of consent agenda items unless a member of City Council so requests; In which event, the item will be removed and acted upon separately. 5-16 A. Approval of Regular Meeting Minutes — 6/9/04 2 SIDA"M HOME O8 RUCAN 151AN D CITY OF SEBASTIAN AGENDA TRANSMITTAL, Subject: Relocation of the Cain (Snowshoe Agenda No. 0q, (OR House) to Riverview Park (South) A oved for S Ifmitt ity Manager Department Origin: City Manager/Building Purchasing/Co ntractin Finance Director: .�- Te ce R re City Attorney: City Clerk: Date Submitted: 6/17/04 For Agenda of: 6/23/04 Exhibits: Sole Source Provider Extraordinary Procurement Certificate. Proposal dated June 5, 2004, from Rodney Hall Housemoving, Inc., Palm City, Florida. EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION: $34,000.00 $34,000.00 -0- From Discretionary Sales Tax Fund SUMMARY As directed by City Council during the May 26, 2004 regular meeting to relocate the Cain (Snowshoe) House to the Riverview Park (South) location, staff recently received a proposal, dated June 5, 2004 from Rodney Hall Housemoving, Inc., of Palm City, Florida to relocate the structure for an amount of $24,000.00. As specified in the attached proposal, costs for Florida Power and Light, telephone and cable wire, traffic signals and temporary adjustments to other obstructions are not included with these costs. Therefore, an additional amount not to exceed $10,000.00 is anticipated to cover such expenses (per reviews, assessments and experiences as sited and communicated by Mr. Hall). Since structure -moving services is a rather unique trade, very few sources can supply this service within our geographical area. Rodney Hall Housemoving, Inc., covers the Treasure Coast Area of Florida and will be available to provide this service within a recommended time frame of late June to early July. Therefore, staff recommends a sole source purchase from Rodney Hall Housemoving, Inc., in the amount of $24,000.00, as well as an additional $10,00.00 to cover ancillary costs as outlined above. Funding is available via this year's discretionary sales tax reserve fund. RECOMMENDED ACTION Move to waive competitive bidding procedures and to approve the sole source purchase from Rodney Hall Housemoving, Inc. of Palm City, Florida and authorize the $24,000.00 expenditure and all ancillary expenses in an amount not to exceed an additional $10,000.00 to relocate the Cain (Snowshoe House) to the Riverview Park (South). P R M N M Pe a PROAL SUBMITTED -Wet/ f� WORK TO BE PERFORMED AT: n rhurvsHL 11ju. SHEET NO. I UH I C/Y+✓i/!� �./ ��D ADORES, DATE OF PLANS PHONE NO. ARCHITECT 1 All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings andspe ifications submi- , a I tt d for above work, and completed in a substantial workmanlike manner for the sum of j \' ) Dollars ($ elj A Ar A� ) with payments to be made as follows: Respectfully submitted r Any alteration or deviation from above specifications involving extra costs ` will be executed only upon written order, and wiil become an extra charge Per over and above the estimate. All agreements contingent upon strikes, ac- cidents, or delays beyond our control. Note -This proposal may be withdrawn by us if not accepted within days. AL CCEPTAiVE OF PfOPOS` Th bove- rices s ecificat�ons °and conditions:are'aatisfa'. and:are bi§reb . acce ted: YourA --adh ""zed o do'the work *' e a p. r). :rY . Y P as specified."Payments will be made as outlined above. Date Signature Signature ?, ADE MADEIN USA mm MADE PAROPOSAL CITY OF SEBASTLAN PURCHASING EXTRAORDINARY PROCUREMENT CERTIFICATE DATE: 06/23/04 TO: PURCHASING DEPARTMENT FROM: Terrence R. Moore DEPARTMENT: City Manager DIVISION: TYPE OF PROCUREMENT: SINGLE SOURCE (X) EMERGENCY( ) ITEMS OR SERVICES REOUIRED: Housemovina Services (relocation of the Cain (Snowshoe House) from U.S. #1 location to Sebastian Riverview Park (South) PROPOSED VENDOR: RODNEY HALL HOUSEMOVING, INC. P.O. BOX 891 PALM CITY, FL 34491 (772) 219-4601 JUSTIFICATION FOR EXCEPTION TO NORMAL PROCUREMENT PROCEDURE: Since structure—moving services is rather a unique trade; very few sources can supply this service within our geographical area. Therefore, Rodney Hall Housemovings, Inc., covers the Treasure Coast and can supply this service to the City within the recommended time frame. CERTIFICATION OFAVAILABILITY/NECESITY I hereby certify that I have thoroughly reviewed the facts and circumstances of this requested purchase and that (1) the supplier of the goodsiservices requested is the sole source supplier, or (2) the Department has an urgent need, on an emergency basis, for the purchase of the goodstservices and the emergency is such that the delay through the use of normal competitive procurement methods to acquire such goodstservices would not be in the public's best interest and would be detrimental to the City. I also certify that this request is in full compliance with the City of Sebastian Purchasing Ordinance. Approved: City Manager A:Form2.wpd 9/12/96 Department Head Signature Date: Month Day Year Purchasing