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HomeMy WebLinkAbout2006 Request for ProposalREQUEST FOR PROPOSAL THE CITY OF SEBASTIAN IS ACCEPTING PROPOSALS FOR THE PURCHASE, REHABILITATION, AND ADAPTIVE RE -USE OF A HISTORIC STRUCTURE IN SEBASTIAN. ALL PROPOSALS WILL BE ACCEPTED BY THE CITY OF SEBASTIAN, 1225 MAIN STREET, SEBASTIAN, FL 32958 UNTIL 4:00 P.M., JUNE 15, 2006. Prospective bidders interested in receiving a complete package, please contact the Office of the City Manager at (772) 388- 8203. A property inspection is scheduled for May 31, 2006, from 10:00 a.m. to 12:00 noon by reservation only at the current location of Riverview Park. To RSVP for the property inspection, please call the City Manager's Office at (772) 388- 8203. Proposals duly submitted will be opened at the date and time specified above in Sebastian City Hall. The City reserves the right to reject any late proposals, or any proposals not responsive to the request. QTY OF SEBASTIU_% 400 -ft 7. HOME OF PELICAN ISLAND CITY OF SEBASTIAN REQUEST FOR PROPOSALS The City of Sebastian is accepting proposals for the purchase, rehabilitation, and adaptive re -use of a historic structure in Sebastian, currently owned by the City. Purpose The City of Sebastian is requesting proposals for the purpose of contracting with a qualified party to assure the rehabilitation and productive, adaptive use of a threatened historic structure. The City's preferred outcome would be the conveyance of the structure to a private party or non-profit organization. A long term lease or lease/purchase may also be considered, however, the City desires that the successful bidder will bear all of the costs for rehabilitation and future operation and upkeep. The City does not want to assume any future costs for this structure. Proiect Description/ Available Information General Information The house formerly was located at 1531 US 1 and the home was originally constructed in 1918. This house is also commonly known as "the Snowshoe House" for a pair of snow shoes that decorated the exterior. This property was moved to city owned land in 2004 when the house was to be demolished. The structure is deteriorated and has been altered from its original state. The Cain house is a two story irregularly shaped frame vernacular with a front porch and side porch. The exterior material is cypress wood clapboard and utilized a post and beam structural system on poured concrete piers. The house has a metal gabled roof and the windows are single hung metal framed. The house originally had one brick chimney located to the rear of the property. Submittal Instructions Proposals should be submitted to: City Manager RFP # 06-18 1225 Main Street Sebastian, FL 32958 Sealed proposals must be received no later than 4:00 P.M., June 15, 2006. The City reserves the right to reject any late proposals, or any proposals not responsive to this request. Proposals shall be placed in a sealed envelop, marked in the lower left hand corner with the Request for Proposal (RFP) number, title, and due date for the proposals. Prospective bidders are responsible for ensuring that their proposal is stamped by the deadline indicated. Appendix A and B are available in digital form from the City Manager's office. A property inspection is scheduled for May 31, 2006, from 10:00 am to 12:00 pm by reservation only at the current location of Riverview Park. To RSVP for the property inspection, please call the City Manager's Office at (772) 388-8203. Questions about the RFP or the project can be submitted only in writing by June 7, 2006 to the City Manager's office at above address. This structure is being disposition -ed in an "as is" basis. Proposal Format The selection committee prefers that proposals be prepared in the standard format described below in order to facilitate comparison and evaluation. Failure to follow the format or to address an area adequately may cause the proposal to be deemed unresponsive and exclude it from consideration. A. Cover Letter & Proposal Summary. Prepare and submit a cover letter of transmittal. Include the name, address, and telephone number of the primary project representative(s) to be contacted regarding your proposal. Include information on architect and contractor, if available. The proposal Summary and Public Disclosure Statement is attached as Appendix A. B. Qualifications. Address the following areas: • Organization of the Firm and project team associated with the proposal. • List prior similar historic preservation projects performed by the principal parties involved in the rehabilitation aspects of this proposal, with a summary of the outcome and project references. Briefly, describe the work performed, including the dollar amount of the project. • Describe the organization, history, and future plans of the proposed end users of the structure, including information on past and future business operations of the user. C. Rehabilitation and Project Use Plan. Describe the rehabilitation proposal including proposed use of the site and structure, conceptual site and rehabilitation plan (text and drawings), cost estimate, and timeframe. • Financial plan for the rehabilitation. • Five year business plan for the proposed use, if proposing a business. If it will remain a residential structure, please indicate that. • Prospective bidders MUST utilize Appendix B: Scope of Work and identify all costs. D. Funding Mechanism. Explain the proposed funding mechanism amount (i.e. how the renovations will be funded), timeframe and terms. The applicant is responsible for all building and other permits and fees which are associated with the proposed project. Prospective bidders may submit bank documents that support their application may be included in the bid package. Selection Process A special selection committee will be comprised of city staff to review all applications and make recommendations to the City Council. The committee may or may not choose to interview proposing teams. A final recommendation from the committee will be made to the City Council who will make the final determination. The selected bidder will then enter into a development agreement with the City. Conditions and Restrictions • The City reserves the right to reject any or all proposals. • The City reserves the right to request clarification of information submitted and to request additional information or one or more proposers. • Any agreement or contract resulting from the acceptance of a proposal shall be on forms either supplied by or approved by the City and shall contain, as a minimum, applicable provisions of the request for the proposal. The City reserves the right to reject any agreement that does not conform to the request for proposal and to any City requirements for agreements and contracts. The contract will be subject to final approval by the Sebastian City Council. • The Successful bidder shall not assign any interest in the contract and shall not transfer any interest in the same without prior written consent of the City. Additionally, the successful bidder will not convey, sublet or otherwise dispose of the structure without prior written consent of the City. • The successful bidder will be required to post a performance bond in an amount and form acceptable to the City to assure the timely completion of the 3. Qualifications of the proposing party, including architect and contractor (10% of project evaluation). Years and types of experience will be considered, based on the information provided in the proposal. 4. Business and Financial Plan for the rehabilitation and future use of the property (20% of project evaluation). The successful proposal will demonstrate the ability of the bidder to finance and complete the rehabilitation project, as well as the likely future viability of the proposed use of the property. A specific timeline and schedule must be included. 5. Proposed use of the site and structure (25% of project evaluation). • If the site is to be used as a residential structure, preference is given to an owner occupied proposal. • If the site is to be used as a commercial location. The site plan for the project should reflect the historic character of the existing structure as well as the setting, planned vehicular access, and adjacent uses. Other Criteria The City will not grant the structure to buyers who are: • Tax delinquent as an individual or member of a corporation or partnership • Unabated code violations or a history of multiple code violations • Creates a non -conforming use APPENDIX A: PROPOSAL SUMMARY & PUBLIC DISCLOSURE STATEMENT This form must be completed by parties bidding on the Cain House. Attach additional information as needed or as required in an RFP. Please fill out as accurately and entirely, as possible. Some sections may not be applicable to your project, please indicate those with a "NIA". Buyer Identification Legal Name Mailing Address Primary Contact Email Buyer's Attorney (if applicable) Telephone FAX Legal Entity 0 Individual(s) If multiple, identify 0 Joint Tenants 0 Tenants in Common 0 Corporation 0 LLC 0 LLP 0 Partnership 00ther If corporation/partnership, please attach verification for State of Florida registration. Will new entity be created for ownership? 0 Yes 0 No Principals of existing interest. Name or proposed corporation/partnership and extent of ownership Address Title Interest Attach a list of properties in the City of Sebastian in which buyer has an ownership interest either as individual or as part of a corporation/partnership. Project Descripf1on] Describe project/proposed use: Property Summary where house would be located: Legal Description: Land Area Zoning # Parking Spaces Land Use How do you plan on keeping the historical integrity? How will storm water be managed? Will project incorporate any "sustainable" or "green" concepts? Owner occupied business or residence? Yes No Identify other approvals, permits or licenses (i.e. Health Department, etc.) needed Development Team Developer Community Partners Architect Surveyor Contractor Other Members Describe team expertise and experience Potential contactors (name and/or type) Project Budget and Financing Strategy Budget Summary Property Acquisition (if applicable) $ Environmental testing/remediation (if applicable) $ Demolition (if applicable) $ Hard construction/rehabilitation costs $ Soft costs — architectural fees, permits, misc. $ Financing fees $ Total cost $ Financing Property purchase will be ❑ Financed o Cash Construction/rehabilitation will be ❑ Financed OCash Lender Loan Amount $ Preapproved ❑ Yes ❑No (Attach pre -approval or letter of interest; May be asked to provided evidence of equity) Other funding? Attached Appendix B Schedule Final Plan/Specification Preparation Bidding & Contracting Firm Financing Approval Construction/Rehabilitation Landscaping/Site Work Occupancy Disclosure Buyer covenants that no member of the City Council, nor any of its officers or employees, has any interest in the Buyer or the intended redevelopment of the property, except as follows: Is Buyer a City of Sebastian employee or member of any City board? ❑ Yes 0 No If yes, identify the department, board and/or and position: Buyer Certification & Acknowledgement 11 IMe certify that this application is true and correct. Signature Date Signature Date Appendix B: Scope of Work for Cain House Rehabilitation Please check and estimate the costs for the following planned exterior and interior improvements for the residential and commercial portions of the building. Exterior Location Type of Work Res. Com. Note/Comments Cost/NA Building Electrical Yes Yes $ Chimney Yes Yes $ Metal Roof: repair or replace Yes Yes $ Shingles: tear off & re -roof Yes Yes $ Gutters/downspouts Yes Yes $ Flashing Yes Yes $ Eaves Yes Yes $ Repair and Replace clapboard Yes Yes $ Replace Exterior Doors Yes Yes $ Replace windows Yes Yes $ Prime & Paint Yes Yes $ Foundation Yes Yes $ Windows - Repair or replace sash Yes Yes $ Other Yes Yes $ Other Yes Yes $ Other Yes Yes $ Other Yes Yes $ site Landscaping Yes Yes $ Steps/Handrails Yes Yes $ Service walks Yes Yes $ Fencing Yes Yes $ Parking Yes Yes $ Retaining walls Yes Yes $ Other Yes Yes $ Other Yes Yes $ Garage Roof Yes Yes $ Gutters/downspouts Yes Yes $ Flashing /Eaves Yes Yes $ Siding Yes Yes $ Doors Yes Yes $ Windows Yes Yes $ Slab Yes Yes $ Paint Yes Yes $ Electrical Yes Yes $ Other Yes Yes $ Porches Roofs Yes Yes $ Deck— upper Yes Yes $ Deck — lower Yes Yes $ Steps/Handrails Yes Yes $ Ceiling Yes Yes $ Guardrails Yes Yes $ Structural Yes Yes $ Paint Yes Yes $ Other Yes Yes $ Exterior: Estimated Cost: $