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Home My WebLink About06-06-2016 BAC AgendaLUCW SEBASTIAN � HOME OF PELICAN ISLAND CITIZENS BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY — June 6, 2016 CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN, FL 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes: Meeting of February 29, 2016 5. Presentation of 2nd Quarter 2016 Budget Amendment and Financial Report (Ken Killgore, Administrative Services Director) 6. Update on Progress on Fiscal Year 2017 Budget Preparation (Ken Killgore, Administrative Services Director) 7. Continue Discussion of Budget Issues Important to Committee Members (Ed Herlihy, Chair of Citizens Budget Review Advisory Committee) 8. PUBLIC INPUT 9. STAFF MATTERS (Ken Killgore, Administrative Services Director) 10. BOARD MATTERS a. Comments/Discussion by Individual Committee Members b. Discussion of Topics for Next Meeting on June 20, 2016 11. ADJOURN Agenda Attachments: Minutes for Meeting of February 29, 2016 2n0 Quarter 2016 Budget Amendment and Financial Report HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ALL CITIZENS BUDGET ADVISORY BOARD MEETINGS ARE AIRED LIVE ON COMCAST CHANNEL 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CITIZENS BUDGET REVIEW ADVISORY BOARD MINUTES 6:00 P.M. MONDAY— FEBRUARY 29, 2016 CITY HALL 1225 MAIN STREET Ed Herlihy called the Citizens Budget Advisory Committee to order at 6:00 pm. The Pledge of Allegiance was recited Roll Call Present Ed Herlihy — Chair Michael Frank Sergio Mota Tim Slaven Terry Taylor Harry Hall Also Present: Ken Killgore, Administrative Services Director Nancy Veidt, Recording Secretary Mari Ogimachi Excused Absence Dionna Farmer Mr. Frank made the motion to approve the January 11, 2016 minutes, Mr. Taylor seconded, all approved. Mr. Killgore presented the first quarter budget and went over the changes. Harry Hall questioned the personnel costs due to early retirements. Ed Herlihy made a motion to approve Council Resolution 16-5 as the First Quarter 2016 Budget Amendment. Tim Slaven seconded, motion passed. Ed Herlihy went over his memorandum on Proposed Topics for Budget Meeting (see attached) Mr. Herlihy expressed concerns about roads and how much funding should be allocated to roads. He mentioned using the general fund reserves and/or a property tax increase. Mr. Taylor commented on caps on homestead and non -homestead property taxes. He questioned whether there is a long term plan for road repaving. Harry Hall recommended combining roads and drainage issues and looking at the historical impact of dipping into reserves. Michael Frank would not like to see us see dip into reserves without more information. Sergio Mota would not approve a tax increase. All agreed it was not a good idea to touch the general fund reserves if at all possible. Mr. Herlihy explained the resolution in support of the Discretionary Sales Tax. All were in favor of supporting the resolution. Mr. Herlihy will let city council know. Mr. Killgore explained a bill before the State Legislature regarding adjusting the cap on the millage rate. Next scheduled meeting is June 6, 2016. There may be a special meeting prior to that regarding the Capital Budget. Adjourned at 7:02 p.m. 92 Chairman Ed Herlihy Date an Li S -EIB. AST -- HOME OFPELWANISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: June 8, 2016 AGENDA ITEM TITLE: Resolution Accepting 2nd Quarter Financial Report and Adopting Necessary Amendments to the FY 2015-2016 Annual Budget. RECOMMENDATION: Move to approve Resolution R-16-11. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report, report on General Fund Reserves and accomplishments are also included. City Council has already approved adjustments during the quarter to allocate funds for contractually performing landscaping in the CRA areas and for proceeding with the purchase of an armadillo unit. Formal approval by the City Council is requested to also use balances in the Golf Course Construction Fund and the Equipment and Facilities Renewal and Replacement Reserve to cover several repair and replacement items that were done during the quarter. These are required to be submitted to the City Council with the next Quarterly Financial Report. In accordance with the authority given by the Annual Budget Resolution, the City Manager has approved other budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reallocate funds to and from expenditure accounts and capital projects as necessary during the quarter. All the above adjustments are summarized in Exhibit "A" that is an attachment to the Resolution. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: As per Exhibit "A" of Resolution Amount Budgeted in Current FY: N/A Amount of Appropriation Required: As per Exhibit "A" of Resolution Fund to Be Utilized for Appropriation: NIA C� Administrative Services Department Review:-•jJ�_'," ATTACHMENTS: Resolution No. R-16-11 and Exhibit "A" Quarterly Financial Report for the Quarter Ended March 31, 2016 City Manager Authorization: Date: RESOLUTION NO. R-16-11 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016 AS PROVIDED FOR IN EXHIBIT "A'; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian adopted Resolution No. R-15-27 on September 23, 2015 approving the City's 2015-16 budget, also referred to as the Annual Budget Resolution; and WHEREAS, the City of Sebastian adopted Resolution No. R-16-05 on March 23, 2016 amending the City's 2015-16 budget WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on March 31, 2016 indicated that additional adjustments need approval by the City Council; and WHEREAS, the City Council and City Manager have previously approved any other necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2015 and ending September 30, 2016 be amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember was as follows: Mayor Bob McPartlan Vice -Mayor Jerome Adams Councilmember Andrea Coy Councilmember Jim Hill Councilmember Richard Gillmor and, upon being put to a vote, the vote The Mayor thereupon declared this Resolution duly passed and adopted this 8th day of June 2016. ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA 0 Mayor Bob McPartlan Approved as to form and content for reliance by the City of Sebastian only: Robert A. Ginsburg, City Attorney EXHIBIT "A" of RESOLUTION R-16-11 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED MARCH 31, 2016 Changes Authorized by City Manager: Amounts Adjustment between Airport accounts to allow replacement of mower deck. $ 2,524 Adjustment for Golf Course donation and offsetting expense for Coastal Directory advertising. $ 3,300 Adjustment between Audio -Visual Division accounts for AT&T fiber repair and minor overages. $ 9,196 Adjustment to close Cemetery Storage Building project allocated from the Cemetery Trust Fund. $ 75,000 Adjustment to reflect receipt of Greer Trust donation and use for allowable expenditures. $ 16,000 Adjustment between group insurance accounts to match changes due to retirement/vacancies. $ 80,270 Adjustment between Airport accounts to replace an air compressor. $ 2,785 Adjustment between Parks Division accounts for fence work at Friendship Park. $ 3,500 Adjustment to close the Main Street Paving project. $ 267 Adjustment to Cemetery accounts to cover necessary repairs to the building. $ 400 Adjustment to Main Street Airport project to do Conduit Boring and Airport Service Pathway projects. $ 19,000 Changes Approved by City Council: Amounts Adjustment to cancel the Riverview Park sidewalk replacement project, Highway Beautification Grant $ 110,819 project and discontinue the General Fund payment and apply those CRA monies to contractual landscaping services for balance of year. January 13, 2016 Adjustment to discontinue quarter -round work and purchase armadillo equipment. January 27, 2016. $ 162,000 Additional Changes Submitted for City Council Approval: Amounts Adjustment from Equipment & Facilities Reserve to replace an unrepairable roller unit. $ 14,450 Adjustment from Golf Course Construction Account for spray deck change order for Golf restrooms. $ 2,465 Adjustment from Equipment & Facilities Reserve for electrical repairs in the Cart Barn. $ 24,600 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY OVERVIEW THE SECOND QUARTER FOR GENERAL FUND APPEARS GOOD, WITH 58.97% OF BUDGETED REVENUES RECEIVED AND DEPARTMENTS SPENDING 54.98% OF AMOUNTS ALLOCATED. THE R&R RESERVE WAS REDUCED BY $38,950 FOR NECESSARY REPAIRS AND REPLACEMENTS. GOLF COURSE REVENUES AND EXPENSES ARE MUCH HIGHER THAN LAST YEAR DUE TO SPENDING $797,623 ON THE HWGATION SYSTEM. REVENUES AT THE AIRPORT INCLUDED GRANT RECEIPTS AND EXPENSES. BUILDING FUND REVENUES ARE HIGHER THAN LAST YEAR AND RESERVES ARE SUFFICIENT TO HELP FUND THE IRRIGATION PROJECT. GENERAL FUND The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the 2nd quarter to the end of the prior fiscal year. With property tax receipts, revenues are typically much higher than expenditures in the 2nd quarter. The graph below and right compares the 2nd quarter of this year to the 2nd quarter of the prior 2 years. Revenues and amounts Expended are higher than prior years and reflect much less of a spread primarily due to the early retirement nropram oavouts. 12,OOOAD 5,286, 31318816 10,000,000 5,744,949 8,000,000 6,000,000 4,000,000 2,000,000 0 0 Revenues Ex Reserves 913312015 11,198,671 11229,411 4]3 137112014 5,911,966 5,019,473 892,493 131318015 6,325,161 5,515,145 809,417 100.0% 75.0% 50.0% 25.0% 0.0% 00 d� ata 60 cao � 00OW,�,pParr P�60 5,286, 31318816 6,173,4 6,315,209 5,744,949 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,600,000 100,000 0 Revenues Ez ended Hsmm •Rees 137112014 5,911,966 5,019,473 892,493 131318015 6,325,161 5,515,145 809,417 /37118016 6,773,684 6,315,209 458,476 ine grapn oetow and left shows collections through the 2" quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 70% of budgeted revenue. About $83,830 more was received from those three sources for the 2nd quarter of this year, as compared to the 2nd quarter of last year. The graph below and right shows the percentage of budgeted expenditures by department at the end of the quarter. In total, departments expended 54.98% of amounts budgeted. of 3 �Q Pagel CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS Special Revenue Funds provide most of the monies needed for capital projects. The graph below and left shows collections the current year compared to last year and shows the current annual budget and collections for Local Option Gas Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. The graph below and right shows totals budgeted for capital projects, as compared to amounts spent through the 4" quarter of this year. It reflects large unexpended amounts for the Tulip Drive, CavCor Parking, Golf Course Irrigation, plus the Airport's Main Street Access Road and Hanger projects. DEBT SERVICE FUNDS AND LONGTERM DEBT 6,000,000 5,000,000 4,000,000 3,000,000 i 2,000,000 1,000,000 \Qpr✓� acgol Ge V CAS The City's long-term debt includes the Discretionary Sales Tax Bank Note ($1,214,000 outstanding, maturing 4/01/17) and the Stormwater Revenue Bank Note ($2,630,000 outstanding, maturing 5/01/22). The City refunded previously issued bonds with Bank Notes on December 18, 2013. The City has a Bank Note for Street Repaving ($1,584,000 outstanding, maturing 12/01/22) and a Bank Loan on Golf Carts ($187,845 outstanding, maturing 10/31/17). The City is in compliance with requirements on all these obligations. GOLF COURSE The graph below and left compares Golf Course Revenues, Expenses and Reserves through the end of the 2nd quarter this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through the end of the 2nd quarter this year to the end of the 2nd quarter the prior two years. This year figures are high due to irrigation cost/transfers from DST and Building Funds 0000000000000000aoa9sRevenues Et nded d-Reserves014 1,002,fi51 757,264 245,427 015 691,307 626,323 210,9894 J m3211016 1,662,906 1,561,937 100 F1,300,000 ,1 X0,960 10600 (100,069) — (�ao6o) Revenues Ex ended Reserves 6002015 1299,009 1,326,646 (2fi4,946) 3312016 1,662,906 1,561,937 (163,9M ,969 0000000000000000aoa9sRevenues Et nded d-Reserves014 1,002,fi51 757,264 245,427 015 691,307 626,323 210,9894 J m3211016 1,662,906 1,561,937 100 Page 2 of 3 ,969 Page 2 of 3 AIRPORT The graph below and left compares Airport Revenues, Expenses and Reserves through the end of the 2nd quarter this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through the 2nd quarter this year to the 2nd quarter of the prior two years, plus the positive or negative impact to Reserves. 500,000 400,000 300,000 100,000 100,000 (100,000) (200,000) I�Revzoaues�Experded�ReW 9'30015 477,920 375868 4,539 Y31016 245,755 1 224,351 25,943 BUILDING 25Q000 242,744 1,000,007 332,242 200,000 (22,874) 600,000 319,812 150,000 OvenEz 20Q000 100,000 (200,000) 50,000 kerded Reserve 930Y201S 717,270 0 1PNevm4tsExDarded 13112016 406,491 319,832 1,100,621 150,000 rileL+lResqms IM0141 227,968 200,750 1 27,238 031315 214,130 182,546 31,584 eS31016 245,755 1 224,151 1 21,404 The graph below and left compares Building Department Revenues, Expenses and Reserves through the end of the 2nd quarter this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through the 2nd quarter of the current year to the 2nd quarter of the prior two years, plus the positive or negative impact to Reserves. Increased revenues are having a positive impact on reserves. 1,200,000 242,744 1,000,007 332,242 800,000 (22,874) 600,000 319,812 400,000 20Q000 0 (200,000) Revames kerded Reserve 930Y201S 717,270 E2,266 1,013,9E2 1PNevm4tsExDarded 13112016 406,491 319,832 1,100,621 150,000 450,000 Page 3 of 3 242,744 85,660 332,242 400,000 (22,874) 406,491 319,812 350,000 300,000 250,000 200,000 1PNevm4tsExDarded 150,000 100,000 50,000 0 (50,000) +I•Resaves M 3!8,424 242,744 85,660 332,242 355,116 (22,874) 406,491 319,812 86,659 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31/15 2012/2013 201312014 2014/2015 201512016 2015/2016 2015/2016 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OFBUDGET GENERAL FUND TAXES -4,112,452.41 -4,230,041.08 -4,557,232.56 -4,901,730.12 -7,533,327.00 65.07% LICENSES & PERMITS -18,730.50 -99,569.06 -115,870.97 -106,072.66 -145,500.00 72.90% INTERGVT'L REVENUE -840,493.20 -888,206.53 -945,796.04 -1,019,751.73 -2,383,860.00 42.78% CHARGES FOR SERVICE -180,827.90 -193,952.12 -166,638.76 -165,079.89 -334,534.00 49.35% FINES AND FORFEITS -31,447.53 -32,879.77 -34,269.75 -47,408.74 -85,300.00 55.58% MISC. REVENUE -173,966.09 -154,762.77 -147,706.01 -159,931.78 -200,510.00 79.76% TRANSFERS IN -280,000.02 -312,555.00 -357,647.04 -373,709.42 -727,151.00 51.39% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -75,995.00 0.00% GENERAL FUND REVENUE -5,637,917.65 -5,911,966.33 -6,325,151.13 -6,773,68434 -1148617700 5897% CITY COUNCIL 24,174.72 22,349.90 22,377.66 21,828.86 53,733.00 40.62% CITY MANAGER 109,898.72 144,283.07 121,455.37 127,190.70 267,702.00 47.51% CITY CLERK 161,816.08 145,375.43 170,360.27 161,674.74 328,628.00 49.20% LEGAL 40,179.82 54,717.79 53,639.48 33,097.50 101,730.00 32.53% FINANCE/ACCOUNTING 261,465.75 271,974.27 248,995.46 321,141.93 490,416.00 65.48% M.I.S. DIVISION 77,794.63 76,649.00 77,991.83 100,857.13 204,450.00 49.33% AUDIO VISUAL 0.00 0.00 0.00 68,754.66 164,502.00 41.80% POLICE ADMINISTRATION 286,099.16 308,909.18 385,285.85 521,215.06 830,164.00 62.78% POLICE PATROL 1,198,599.32 1,169,763.52 1,272,457.84 1,295,185.96 2,404,754.00 53.86% CODE ENFORCEMENT DIVISIO 79,858.65 83,457.76 80,891.38 96,176.97 178,074.00 54,01% POLICE INVESTIGATIONS 307,843.77 362,167.27 394,585.89 427,271.04 779,808.00 54.79% POLICE COMMUNICATIONS 222,329.03 245,460.37 242,193.30 255,477.48 566,713.00 45.08% ROADS AND DRAINAGE 377,768.89 386,275.14 343,250.65 513,926.41 753,038.00 68.25% STORMWATER UTILITY DIVIS 361,840.57 425,043.09 591,735.78 524,506.95 1,220,617.00 42.97% CENTRAL GARAGE 100,385.11 95,442.78 99,272.27 106,126.35 237,152.00 44.75% FACILITIES MAINTENANCE 132,336.25 93,823.66 129,831.22 104,475.33 346,824.00 30.12% PARKS/RECREATION 440,535.92 454,691.66 476,997.77 502,591.81 882,432.00 56.96% CEMETERY 59,738.88 90,655.16 88,908.78 108,334.68 190,252.00 56.94% GROWTH MANAGEMENT 116,264.04 93,729.32 114,595.49 142,071.93 198,207.00 71.68% NON -DEPARTMENTAL 478,222.47 474,704.81 600,918.26 883,303.15 1,286,981.00 68 63% GENERAL FUND EXPENDITURES 4,837,151.78 5,019,473.18 5,515,744.55 6,315,208 64 11,486,177.00 54.98% LOCAL OPTION GAS TAX TAXES -234,203.77 -230,211.92 -261,912.52 -266,281.10 -590,000.00 45.13% INTERGVT'L REVENUE 0.00 0.00 0.00 0.00 -10,352.00 0.00% MISC. REVENUE -85.02 -2,912.61 -140.28 -557.81 -84.00 664.06% TRANSFERS IN 0.00 0.00 0.00 -200,000.00 -200,000.00 100.00% FROM FUND BALANCES 0.00 0.00 -45,385.80 0.00 -282.592.00 0.00% LOGT FUND REVENUE -234,288.79 -233,124.53 -307,438.60 -466,838.91 -1,083,028.00 43.10% OPERATING EXPENSES 95,818.50 77,427.92 101,802.81 96,088.00 352,517.00 27.26% DEBT SERVICE 122,240.69 121,360.30 121,391.20 121,383.30 242,748.00 50.00% GRANTS AND AIDS 0.00 0.00 136,742.10 0.00 0.00 #DIV/0! TRANSFERS OUT 200,015.71 0.00 0.00 249,609.60 450,178.00 55.45% TO FUND BALANCES 0.00 0.00 0.00 0.00 37,585.00 0.00% LOCAL OPTION GAS TAX 418,074.90 198,788.22 359,936.11 467,08090 1,083,028 00 43 13% DISCRETIONARY SALES TAX TAXES -1,067,514.98 -1,105,651.39 -1,180,341.11 -1,238,536.46 -2,931,500.00 42.25% MISC. REVENUE -2,254.63 -2,861.44 -2,960.16 -2,447.05 -23,353.00 10.48% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -1,823,437,00 0.00% DST FUND REVENUE -1,069,769.61 -1,108,512.83 -1,183,301.27 -1,240,98351 -477829000 2597% TRANSFERS OUT 924,505.95 ;94',390,984.371,399 9.66 1,550,222.37 4,763,690.00 32.54% TO FUND BALANCES 0.00 0.00 0.00 0.00 14,600.00 0.00% DISCRETIONARY SALES TAX 924,505.95 940,984.37 1,399,399.66 1,550,222.37 T,_778,290.0032.44% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -300.90 -8,569.60 -18,710.00 -19,165.15 -36,440.00 52.59% TRANSFERS IN -266,323.21 -272,060.44 -296,420.01 -349,624.18 -335,699.00 104.15% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -391,697.00 0.00% RRD REVENUE -266,624.11 -280,630.04 -315,130.01 -368,789.33 -76383600 4828% OPERATING EXPENSES 65,596.39 63,787.45 86,061.04 124,730.30 256,497.00 48.63% CAPITAL OUTLAY 0.00 0.00 11,765.86 11,208.90 8,500.00 131.87% GRANTS AND AIDS 0.00 0.00 15,500.00 25,276.25 256,422.00 9.86% TRANSFERS OUT 33,353.60 30,000.00 30,150.00 21,866.68 24241700 902% RREXPENDITURES 98.949.99 97 7R7 dF 1d3 d7R Oft 1aa nao �a RECREATION IMPACT FEE FUND CITY OF SEBASTIAN -39,112.79 -404.40 -481.25 -133.00 FUND SUMMARIES MISC. REVENUE -70,735.43 -78,943.27 -60,024.46 QUARTER ENDING 03/31/15 -101,830.00 89.41% FROM FUND BALANCES 0.00 201212013 2013/2014 2014/2015 2015/2016 2015/2016 2015/2016 0.00% 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT -91,048.09 ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET PARKING IN LIEU OF FUND 3,280.00 0.00 0.00 #DIV/0! MISC. REVENUE -6,924.58 -10,056.94 -11,044.10 -17,506.48 -2500000 7003% PARKING IN LIEU OF REVENUE -6,924.58 -10,056.94 -11,044.10 -17,506.48 15 000 W 70.03% CAPITAL OUTLAY 0.00 0.00 2,800.00 0.00 25,000.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 #DIV/0! PARKING IN LIEU OF EXPENDITURES 0.00 n nn 9 Rnn nn n nn 79 nnn nn n nn°, RECREATION IMPACT FEE FUND -373.10 -39,112.79 -404.40 -481.25 -133.00 361.84% MISC. REVENUE -70,735.43 -78,943.27 -60,024.46 -91,048.09 -101,830.00 89.41% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -159,330.00 0.00% RECREATION IMPACT FEE REVENUE -70,735.43 -78,943.27 -60,024.45 -91,048.09 -261,160.00 34.86% OPERATING EXPENSES 0.00 550.00 3,280.00 0.00 0.00 #DIV/0! CAPITAL OUTLAY 5,522.91 0.00 0.00 0.00 0.00 #DIV/01 TRANSFERS OUT 100,591.06Z 2.? 5,361.37 14,269.00 26116000 546% RECREATION IMPACT FEE 106.113.97 72821 98 R 841 37 1A ')RG nn 991 tan nn 9 Anal STORMWATER UTILITY FUND -373.10 -39,112.79 -404.40 -481.25 -133.00 361.84% MISC. REVENUE -882,740.63 -876,813.04 -878,041.83 -886,985.04 -987,351.00 89.83% TRANSFERS IN 0.00 0.00 0.00 -100,000.00 -100,000.00 100.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -47,851.00 0.00% STORMWATER FUND REVENUE -882,740.63 -876,813.04 -878,041.83 -986,985.04 -1,135,202.00 86.94% OPERATING EXPENSES 24,443.07 24,794.39 8,074.22 44,907.93 127,100.00 35.33% TRANSFERS OUT 469,704.00 502,861.02 451,068.00 369,658.75 859,751.00 43.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 148,351.00 0.00% STORMWATER FUND EXPENDITURES 494,147.07 527,655.41 459,142.22 414,566.68 1,135,202.00 36 52% LAW ENFORCEMENT FORFEITURE FUND FINES AND FORFEITS 0.00 -500.00 -700.00 -965.00 -1,000.00 96.50% MISC. REVENUE -84.66 -194.73 -38.58 -27,598.16 -110.00 25089.24% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 #DIV/O! FORFEITURE REVENUE -84.66 -694.73 -738.58 -28,563.16 -1,110.00 2573 26% OPERATING EXPENSES 0.00 592.56 1,256.94 0.00 0.00 #DIV/0! CAPITAL OUTLAY 0.00 11,000.00 3,000.00 15,158.69 0.00 #DIV/0! GRANTS AND AIDS 0.00 0.00 0.00 3,000.00 0.00 #DIV/0! TO FUND BALANCES 0.00 0.00 0.00 0.00 1,110.00 0 00% FORFEITURE EXPENDITURES 0.00 11 6G9 FR d 99a GA 19 190 an , ,nn nn -, ..,.n, DST DEBT SERVICE FUND -373.10 -39,112.79 -404.40 -481.25 -133.00 361.84% MISC. REVENUE -2,541.25 -39,837.70 -308.44 -447.32 -2,144.00 20.86% TRANSFERS IN -497,310.48 -506,246.52 -512,943.48 -433,555.98 -867,112.00 50.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -159,369.00 0.00% DST DEBT SERVICE REVENUE -499,851.73 -546,084.22 -513,251.92 -434,003 30 -1 028 625 00 42.19% OPERATING EXPENSES 675.00 0.00 0.00 0.00 0.00 #DIV/01 DEBT SERVICE 925,595.63 2,013,840.20 1,029,307.00 1,028,624.80 1,028,625.00 100.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 #DIV/Oi DST DEBT SERVICE EXPENDITURES 926.270 63 9 n1s Ran 9n 1 ma zm nn 1 mo n, On , nye - - ---,.,.,,, STORMWATER DEBT SERVICE FUND MISC. REVENUE -373.10 -39,112.79 -404.40 -481.25 -133.00 361.84% TRANSFERS IN -219,703.98 -220,860.00 -201,067.98 -200,570.52 401,141.00 50.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 #DIV/Oi STORMWATER DEBT SERVICE REVENUE -220,077.08 -259,972.79 -201,472.38 -201,051.77 -401,274.00 50.10% DEBT SERVICE 74,398.75 329,625.35 25,794.30 22,749.50 400,500.00 5.68% TO FUND BALANCES 0.00 0.00 0.00 0.00 774.00 0.00% STORMWATER DEBT EXPENDITURES 74.398.75 329.896 36 95 7Qd qn 01 7AG 9n Ant "I nn 9 -. , AIRPORT FUND CHARGES FOR SERVICE CITY OF SEBASTIAN -5,035.65 4,672.07 -6,906.44 -12,500.00 FUND SUMMARIES MISC. REVENUE -214,401.95 -221,987.63 -218,802.18 QUARTER ENDING 03/31/15 -554,255.00 69.56% TRANSFERS IN 0.00 201212013 201312014 201412015 201512016 2015/2016 2015/2016 0.00% 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT -392,428.13 ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OFBUDGET GOLF COURSE FUND 177,846.07 217,064.17 564,720.00 38.44% CHARGES FOR SERVICE -839,781.15 -807,784.61 -873,414.51 -703,203.39 -1,328,783.00 52.92% MISC. REVENUE -78,869.43 -493,408.44 -23,794.61 -19,651.69 -46,510.00 42.25% TRANSFERS IN 0.00 0.00 0.00 0.00 -15,000.00 0.00% GOLF COURSE FUND REVENUE -918,650.58 -1,301,193.05 -897,209.12 -722,855.08 -1,390,293.00 51.99% ADMINISTRATION 323,041.84 445,591.76 313,928.92 301,783.53 659,185.00 45.78% MAINTENANCE 285,984.79 289,452.73 282,578.33 281,144.87 575,762.00 48.83% GOLF COURSE CARTS 76,736.67 62,053.42 73,001.84 74,100.95 155,346.00 47.70% GOLF COURSE FUND EXPENSES 685.763 3n 747 nQ7 Ql RRQ sno no 9R7 mo QG n Inn 1n1 ,,,, .7ll�l AIRPORT FUND CHARGES FOR SERVICE -3,391.01 -5,035.65 4,672.07 -6,906.44 -12,500.00 55.25% MISC. REVENUE -214,401.95 -221,987.63 -218,802.18 -385,521.69 -554,255.00 69.56% TRANSFERS IN 0.00 0.00 0.00 0.00 -12,000.00 0.00% AIRPORT FUND REVENUE -217,792.96 -227,023.28 -214,130.11 -392,428.13 -578,755.00 67.81% ADMINISTRATION 205,846.56 188,112.07 177,846.07 217,064.17 564,720.00 38.44% ECONOMIC DEVELOPMENT 742.46 12,637.80 4,699.70 7,286.38 14,035.00 51.92% AIRPORT FUND EXPENSES 206.58A 09 9nn 7AQ A7 1R9 RAR 77 OOn aRn cG L70 7CC nn 1. �., BUILDING FUND LICENSES & PERMITS -350,863.06 -311,976.57 -319,570.14 -390,156.29 -625,500.00 62.38% CHARGES FOR SERVICE -5,964.30 -5,975.45 -5,807.94 -6,432.21 -12,250.00 52.51% FINES AND FORFEITS -1,870.68 -8,372.00 -4,282.86 -1,421.00 -9,200.00 15.45% MISC. REVENUE -1,194.49 -2,100.21 -2,581.26 -8,481.89 -11,700.00 72.49% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -790,203.00 0.00% BUILDING FUND REVENUES -359,892.53 -328,424.23 -332,242.20 -406,491.39 -1,448,853.00 28.06% PERSONAL SERVICES 155,263.84 167,917.83 240,401.36 198,728.59 419,893.00 47.33% OPERATING EXPENSES 40,996.84 42,271.37 44,059.13 49,313.88 128,132.00 38A9% CAPITAL OUTLAY 0.00 0.00 0.00 20,056.00 72,789.00 27.55% TRANSFERS OUT 0.00 32,554.98 70,656.00 249,665 60 828,039.00 30.15% BUILDING FUND EXPENSES 196.260.68 9d97dd 1R 'us 1,R no 917 79A h7 , ..a OCA n,. — - , LEGAL OPERATING EXPENSES 40,179.82 CITY OF SEBASTIAN 53,639 48 33,097.50 101,730.00 32.53% GENERAL FUND DEPARTMENTS 54,717.79 53,639.48 33,097 50 101,730.00 QUARTER ENDING 03/31/14 OPERATING EXPENSES 22,992.13 6,691.66 22,346.85 2012/2013 2013/2014 2014/2015 2015/2016 2015/2016 2015/2016 0.00 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT 200,829.02 ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET CITY COUNCIL 72,390.55 92,769.00 78.03% CAPITAL OUTLAY 0.00 1,519.87 PERSONAL SERVICES 11,369.75 11,368.86 11,387.59 11,463.36 22,762.00 50.36% OPERATING EXPENSES 12,804.97 10,981.04 10,990.07 10,365.50 30,971.00 33.47% TOTAL 24,174.72 22,349.90 22,377.66 21,828 86 53,733.00 40.62% CITY MANAGER 68,754.66 164,502.00 41.80% POLICE ADMINISTRATION PERSONAL SERVICES 107,743.97 140,078.91 118,149.16 122,174.64 261,610.00 46.70% OPERATING EXPENSES 2,154.75 2,126.21 3,306.21 5,016.06 6,092.00 82.34% CAPITAL OUTLAY 0.00 2,077.95 0.00 0.00 0.00 #DIV/Oi TOTAL 109,898.72 144,283.07 121,455.37 127,190.70 267,702.00 47 51% CITY CLERK 521,215.06 830,164.00 62.78% POLICE PATROL PERSONAL SERVICES 132,181.93 95,786.84 135,360.13 106,381.18 256,509.00 41.47% OPERATING EXPENSES 29,634.15 46,618.63 29,904.14 55,293.56 72,119.00 76.67% CAPITAL OUTLAY 0.00 2,969.96 5,096.00 0.00 0.00 #DIV/OI LEGAL OPERATING EXPENSES 40,179.82 54,717.79 53,639 48 33,097.50 101,730.00 32.53% TOTAL 40,179.82 54,717.79 53,639.48 33,097 50 101,730.00 32.53%' OPERATING EXPENSES 22,992.13 6,691.66 22,346.85 37,692.36 69,175.00 54.49% ADMINISTRATIVE SERVICES 0.00 0.00 0.00 0.00 0.00 #DIV/0! PERSONAL SERVICES 195,757.29 198,251.34 200,829.02 248,751.38 397,647.00 62.56% OPERATING EXPENSES 65,708.46 72,203.06 48,166.44 72,390.55 92,769.00 78.03% CAPITAL OUTLAY 0.00 1,519.87 0.00 0.00 0.00 #DIV/01 M.I.S. DIVISION PERSONAL SERVICES 54,802.50 69,957.34 55,644.98 63,164.77 135,275.00 46.69% OPERATING EXPENSES 22,992.13 6,691.66 22,346.85 37,692.36 69,175.00 54.49% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 #DIV/0! TOTAL 77,794.63 76,649.00 77,991.83 100,857.13 204,450.00 49 33% AUDIO VISUAL DIVISION PERSONAL SERVICES 0.00 0.00 0.00 45,531.58 105,796.00 43.04% OPERATING EXPENSES 0.00 0.00 0.00 11,545.19 17,290.00 66.77% CAPITAL OUTLAY 0.00 0.00 0.00 11,677.89 41,416.00 28.20% TOTAL 77,794.63 76,649.00 0.00 68,754.66 164,502.00 41.80% POLICE ADMINISTRATION PERSONAL SERVICES 228,370.49 243,470.48 319,948.76 434,478.86 680,526.00 63.84% OPERATING EXPENSES 57,728.67 52,938.70 64,337.09 74,971.20 143,638.00 52.19% CAPITAL OUTLAY 0.00 12,500.00 1,000 00 113765.00 6,000.00 196 08% TOTAL 286,099.16 308,909.18 385,285.85 521,215.06 830,164.00 62.78% POLICE PATROL PERSONAL SERVICES 1,084,028.33 1,080,450.64 1,166,749.14 1,183,001.74 2,163,297.00 54.69% OPERATING EXPENSES 110,923.99 109,312.88 103,619.70 104,779.22 233,457.00 44.88% CAPITAL OUTLAY 3,647.00 0.00 2,089.00 7 405 00 8,000.00 92 56% TOTAL 1,198,599.32 1,189,763.52 1,272,457.84 1,295,185.96 2 404 754 00 53.86% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 67,532.01 71,487.94 73,357.41 88,230.06 160,328.00 55.03% OPERATING EXPENSES 12,326.64 11,969.82 7,533 97 7,946.91 17746 00 44.78% TOTAL 79,858.65 83,457.76 80,891.38 96,176.97 178,074.00 54.01% POLICE INVESTIGATIONS PERSONAL SERVICES 260,649.65 304,846.14 342,459.22 352,945.97 634,333.00 55.64% OPERATING EXPENSES 47,194.12 57,321.13 52,126.67 65,763.19 127,330.00 51.65% CAPITAL OUTLAY 0.00 0.00 0.00 8.561.88 18.145.00 47.19°/ POLICE COMMUNICATIONS PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY ROADS AND DRAINAGE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY STORMWATER UTILITY DIVISION PERSONAL SERVICES OPERATING EXPENSES CENTRAL GARAGE 301,576.38 293,687.05 277,188.42 467,638.57 37,613.26 62,151.49 66,062.23 42,496.91 38,579.25 30,436.60 0.00 3,790.93 243,808.25 202,064.11 258,663.97 289,766.06 118,032.32 222,978.98 305,015.91 231,437.99 0.00 n.on 98 n55 an s zm an 611,986.00 76.41% 122,861.00 34.59% 18.191.00 20.84% 653,627.00 44.33% 565,707.00 40.91% 1.283.00 257.44% PERSONAL SERVICES CITY OF SEBASTIAN 83,450.08 88,657.99 98,601.65 GENERAL FUND DEPARTMENTS OPERATING EXPENSES 8,160.43 QUARTER ENDING 03/31/14 7,524.70 31,232.00 24.09% CAPITAL OUTLAY 2012/2013 2013/2014 2014/2015 2015/2016 201512016 2015/2016 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET PARKS/RECREATION 220,518.43 241,183.27 238,205.70 251,273.05 555,017.00 45.27% 1,810.60 4,277.10 3,987.60 4,204.43 11,696.00 35.95% 0.00 0.00 0.00 0.00 0.00 #DIV/01 301,576.38 293,687.05 277,188.42 467,638.57 37,613.26 62,151.49 66,062.23 42,496.91 38,579.25 30,436.60 0.00 3,790.93 243,808.25 202,064.11 258,663.97 289,766.06 118,032.32 222,978.98 305,015.91 231,437.99 0.00 n.on 98 n55 an s zm an 611,986.00 76.41% 122,861.00 34.59% 18.191.00 20.84% 653,627.00 44.33% 565,707.00 40.91% 1.283.00 257.44% PERSONAL SERVICES 88,295.68 83,450.08 88,657.99 98,601.65 205,920.00 47.88% OPERATING EXPENSES 8,160.43 11,992.70 7,828.28 7,524.70 31,232.00 24.09% CAPITAL OUTLAY 3,929.00 0.00 2,786.00 0.00 0.00 #DIV/0! TOTALinn RAC 44 OC AAn 10 nn ern ^1 --- .-- -- -------- .. ___. FACILITIES MAINTENANCE PERSONAL SERVICES 68,472.49 58,716.33 76,783.23 50,584.17 148,186.00 34.14% OPERATING EXPENSES 51,376.76 33,676.31 46,775.02 53,891.16 158,638.00 33.97% CAPITAL OUTLAY 12,487.00 1,431.02 6,272.97 0.00 40,000.00 0.00% TOTAL 132,336.25 93,823.66 129,831.22 104,475.33 346,824.00 30.12% PARKS/RECREATION PERSONAL SERVICES 310,808.26 315,881.86 332,913.99 393,490.30 574,913.00 68.44% OPERATING EXPENSES 110,537.34 122,697.01 130,895.50 102,601.51 237,260.00 43.24% CAPITAL OUTLAY 19,190.32 16,112.79 13,18 .28 6,500.00 70,259.00 9.25% CEMETERY PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY COMMUNITY DEVELOPMENT PERSONAL SERVICES OPERATING EXPENSES NON -DEPARTMENTAL PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TRANSFERS TO OTHER 42,474.10 17,264.78 107,390.63 60,571.27 416,933.23 0.00 717.97 71,444.49 75,647.35 92,631.83 19, 210.67 13, 261.43 15, 702.85 0.00 0.00 n on 81,434.32 95,788.66 135,136.21 47,582.16 67,827.59 102,256.13 427,122.65 448,365.04 470,447.02 0.00 0.00 0.00 0.00 84.725.63 310 Ron 0n 156,985.00 59.01% 33,267.00 47.20% 0.00 #DIV/0! 179,361.00 75.34% 71 253,404.00 40.35% 682,973.00 68.88% 2,804.00 0.00% 347.800.00 89.3no/ GENERAL FUND EXPENDITURES 4,837,151.78 5,019,473.18 5,515,744.55 6,31520864 1148617700 5498% CITY OF SEBASTIAN CAPITAL PROJECTS STATUS REPORT AS OF MARCH 31, 2016 FUND 310 GENERAL CAPITAL PROJECTS Project Project Expenditures Percent Funds Number Description Budget To Date Expended Encumbrances Remainin¢ A1411 Computer Overhaul 300,000 263,039 87.68% - 36,961 A1513 Police Vehicle Replacement 2015 317,298 317,298 100.00% - (0) A1515 Diesel Fuel Tank Software 25,000 - 0.00% - 25,000 A1516 Stormwater Equipment 2015 103,702 103,702 100.00% - _ AI518 Clear Village Software 61,762 38,029 61.57% 22,983 750 A1601 Armadillo Purchase 162,900 - 0.00% 162,887 13 A1610 Network Improvements 50,000 - 0.00% - 50,000 A1611 Police Evidence Garage 300,000 - 0.00% - 300,000 A1612 Police Vehicle Replacement 2016 232,000 137,755 59.38% 50,566 43,679 A1613 Police Roof Repair 67,000 - 0.00% - 67,000 A1614 Paint City Hall 50,000 - 0.00% - 50,000 A1615 Public Works Compound Shelters 60,000 - 0.00% - 60,000 A1616 Columbariums 70,000 10,501 15.0000/ - 59,499 A1619 Stormwater Equipment 2016 49,000 - 46,808 95.53% 1,153 1,039 1,848 662 917,131 49.61% 237,589 693 941 FUND 320 CAPITAL IMPROVEMENT PROJECTS Project Project Expenditures Percent Funds Number Description Budget To Date Expended Encumbrances Remaining A1320 Fish House Improvements 549,766 466,253 84.81% 85,696 (2,183) A1521 Community Center Parking 52,000 840 1.62% - 51,160 A1522 Fisherman's Landing Shoreline 22,000 1,250 5.68% - 20,750 A1620 Working Waterfront Drainage 140,000 22 0.02% - 139,978 A1621 Working Waterfront Phase IIA 177,102 1,120 0.63% - 175,982 A1622 Parks Equipment Building 100,000 11,519 11.52% 88,481 1,040,868 481,004 46.21% 85,696 474,168 FUND 330 TRANSPORTATION CAPITAL PROJECTS Project Project Expenditures Percent Funds Number Description Budget To Date Expended Encumbrances Remaining A1231 Presidential Streets 971,021 933,819 96.17% - 37,202 AI434 Tulip Drive 330,380 23,578 7.14% - 306,802 A1531 Police Station Parking 52,000 - 0.00% - 52,000 A1532 Cav Corp Parking 202,000 5,275 2.61% - 196,725 A1536 Main Street Paving (CLOSED) 372,744 372,744 100.00% - (0) A1630 Brushfoot Bikepath 60,000 2,750 4.58% - 57,250 A1631 Schumann Sidewalk 200,000 - 0.00% - 200,000 A1632 Street Repaving 733,500 182 0.02% - 733,319 A1633 Sidewalk Construction 50,000 2,750 5.50% 47,250 2,985,620 1,355,074 45.39% 1,630,546 FUND 363 STORMWATER IMPROVEMENT FUND Project Project Expenditures Percent Funds Number Description Budget To Date Expended Encumbrances Remaining A1562 Indian River Lagoon 150,000 16,943 11.30% - 133,057 A1660 Excavator Purchase 130,000 - 0.00% 127,966 2,034 A 1661 Road Crossing/Sideyard Pipes 50,000 - 0.00% 2,000 48,000 330,000 16,943 5.13% 129,966 183 091 FUND415 GOLF COURSE PROJECTS Project Project Expenditures Percent Funds Number Description Budeet To Date Expended Encumbrances Remaining A1540 Golf Course Irrigation 1,300,000 797,623 61.36% 112,419 389,958 AI541 Golf Course Restrooms 94,726 75,135 7932% 20,910 (1319) 1,394,726 872,757 62.58% 133,329 388,639 FUND 455 AIRPORT PROJECTS Project Project Expenditures Percent Funds Number Description Budeet To Date Expended Encumbrances Remaining A1351 Main Street Access Road 1,622,163 954,267 58.83% 548,674 119,222 A1451 AP Hangar 1,525,000 203,695 13.36% 41,074 1,280,231 A1651 Runway Markings 52,710 36,537 69.32% - 16,173 A 1652 Automated Weather Observation System 72,000 - 0.00% - 72,000 A1653 Conduit Boring 4,000 - 0.00% - 4,000 At654 Service Pathway 15,000 0.00% 15,000 3,290,873 1,194,499 36.30% 589,748 1,506,626 TOTAL CURRENT YEAR PROJECTS 10,890,749 4,837,408 44.42% 1,176,328 4,877,012 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2016 As of December 31, 2015, the total of the City's cash and investments were $11,868,165.43. Of this, $8,245,139.37 was held in an interest bearing checking account at Seacoast National Bank and $3,623,026.06 was invested with the State Board of Administration. The City did not purchase any new securities during the quarter and does not currently hold any investments in government securities. At this time, the obtainable yields on qualified maturities less than three years are still less than the yield received on our checking account, which is .30% over the rate for 13 week Treasury Bills, now about .56%. The State Board rate has been about .59%. Approval has been given to deposit some of these funds to Florida Trust, which invest longer-term and should allow us to increase investment earnings. SEACOAST NATIONAL BANK Per Audited Financial Statements STATE BOARD OF ADMINISTRATION (SHA) 09/30/14 Changes to Assigned Reserves CURRENT 09/30/14 Surplus for FY2013-14 CURRENT 09/30/14 CASH BALANCE ALLOCATION BALANCE PERCENT INVESTAENTALLOCATION BALANCE PERCENT General Fund 8 3,894,461.72 47.23% General Fund $ 1,573,911 62 43,"% Local Option Gas Tax Fund 408,32726 4.95% Local Option Gas Tex Fwd - 000% Discretionary Sales Tax Fund 847,72235 1028% Discretionary Sales Tax Fund 705,32723 1947% Riverfroat Redevelopment Fund 537,203 26 6.52% River@ont Redevelopment Fund 96,85934 2.67% Parking ln-Lieu-Of Fund - 000°n Perk,le.Lieu-OFFund 64,055.16 1.77% Recreation Impact Fee Fund 682,826.24 8.28% Recreation Impact Fee Fund 163,09137 4.50% Stormwater Utility Fund 672,71677 8,16% stormwater UtilityFund - 0.00% Law Enforcement Forfeiture Fund 10,228.15 0.121% Law Edbteement Forfeiture Fund 31,888.54 088% Di scretionary Sales Tax, Debt Service Fund (79,216.77) A,%% Discretionary Sales Tax, Debt Service Fwd - 000% Smrmwster Series 2003 Debt Service Fund 345,17745 4.19% Stsurcaner Series 2003 Debt service Fund - 0.00% Capital Projects Fund 2,17249 0.03% Capital Proj ems Fund - am% Capital Improvements Fund (1729.12) -002% Capital lmprovemsts Fund - O.W% Tronsponarion Fund (4,850.50) -0.06% Transportation Fund - 000% Slortnwater Projects Fund 83056,83 101% Stonnwater Projects Fund - 000% Galf Ccurse Fund (126,37268) -1.53% Golf Ccurse Fund - 000°/ Golf Cause Projects Fund (93,76792) -1,14% Golf Ccurse Projects Fund 128,876.14 3.56% Airport ruin (73,69636) -0.89°/ Airport Fund - am% Airport Projems Fund (1,94286) -0.02% Airport Projects Fund - 0.00% Building Department Fund 220,42993 267% Building Department Fund 711,14990 19.63% Cemetery Trust Fund 889,556.13 1079% Cemetery Trust Fund 74,11676 2.05% Performance Deposits Fund 32,841.00 0,4 / Performance Deposits Fund 73,5000 204% Total Bank Balance S 8,245,139.37 100.00% Total SBA Balance $ 3,623,026.06 100.00% REPORT ON GENERAL FUND CASH RESERVES FOR THE QUARTER ENDED MARCH 31, 2016 General Fund Cash Reserves are maintained to minimize the impact of unforeseen or emergency events, such as natural disasters, significant revenue shortfalls or unanticipated expenditures on the City's operations. City policies require reserves greater than or equal to 30% of the annual General Fund total expenditures budget, less debt service, interfund transfers and capital expenditures. However, should there be an event(s) that caused accumulated City-wide damages of 30%, it is preferable to maintain a reserve balance of about $5 million dollars. A portion of this balance has been set aside from surpluses added during FY2012-13 and FY2013-14 for funding unanticipated repairs and replacements. Nothing was set aside for FY2014-15 due to a shortfall of $80,738. General Fund Reserves Available for Emergencies 09/30/13 Per Audited Financial Statements $5,065,242 09/30/14 Changes to Assigned Reserves 19,789 09/30/14 Surplus for FY2013-14 263,874 09/30/14 Per Audited Financial Statements $5,348,905 01//14/15 Audit Fee for new GASB -2,000 01/28/15 Building Department Software -19,800 05/13/15 Seawall Engineering Assessment -50,000 09/30/15 $50K Airport Advance Repaid 50,000 09/30/15 Changes to Assigned Reserves 40,106 09/30/15 Surplus for FY2014-15 -80,738 09/30/15 Per Audited Financial Statements $5,286,473 Replace Bucket Track Less Equipment and Facilities 448,838 06/24/15 Repair and Replacement Reserve -297,220 10/01/15 Clear Village project carryover -12,600 -14,980 Net Available for Emergencies $4,976,653 Eauioment and Facilities Renair and ReDlacement Reserve 09/30/13 Initial Assignment of FY2012-13 Surplus $467,286 $467,286 06/30/14 Replace 3 Mowers & Dump Truck -96,915 370,371 09/10/14 Replace Excavator -28,056 342,315 09/18/14 Replace Police Authentication System -4,343 337,972 09/30/14 Assignment ofFY2013-14 Surplus +263,874 601,846 10/06/14 Repairs for Sinkhole at Rolling Hill Ditch -18,554 583,292 10/10/14 Repairs to Pedestrian Bridge -30,215 553,077 11/07/14 Ditch Work -Barber, Caravan & Crowberry -9,598 543,479 12/10/14 Replace Bucket Track -94,641 448,838 06/24/15 Repairs to City Garage Roof -8,651 440,187 0624/15 Pipe Repair - Coolidge/Indim River Drive -14,980 425,207 06/24/15 Sidewalk Repairs at Barber Street Bridge -1.926 423,281 08/26/15 Community Center/Yacht Club Pumps/Wells -5,140 418,141 08/26/15 Cemetery Irrigation due to lighting strike -387 417,754 08/26/15 Repairs to Main Street Dock -1,500 416,254 07/15/15 Communications Dispatch Console -29,983 386,271 0724/15 Repairs to Tennis Court Fencing -850 385,421 07/24/15 Repairs to Police Department generator -1,000 384,421 07/30/15 Replace Parks mower -10,525 373,896 08/06/15 City Halt/Community Center air conditioners -13,281 360,615 09/30/15 Assignment of FY2014-15 Surplus 0 360,615 12/31/15 Contract for CRA Landscaping Services -10,600 350,015 12/31/15 Replacement of benches/trash receptacles -7,495 342,520 12/31/15 Repairs to Cemetery office building -6,250 336,270 02/16/16 Cart Barn electrical repairs -24,600 311,670 03/03/16 Replacement Roller -14,450 297,220 C➢r or q J rr J1 -L- 1 HOME OF PELICAN ISLAND • To: Mayor and City Council • Thru: Joe Griffin, City Manager • From: Kenneth W. Killgore, Administrative Services Director • Date: June 8, 2016 • Re: 2^d Quarter Accomplishments Fiscal Year 2016 Enclosed please find the 2"d Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended March 31, 2016. CITY CLERK Legislative SwDport Matters • City Clerk prepared agenda, attended/recorded five Regular City Council meetings, one Workshop for City Council and one Special Meeting for City Council • Completed follow up of approved Council matters — contracts, letters, emails, scanned to LF and indexed • Six resolutions adopted by Council • One failed ordinance considered by Council • Eight proclamations prepared for presentation by Mayor • Placed one legal ad in Press Journal • Provided monthly City calendars and revisions to Council, city staff and press • Coordinated attendance of clergy for Council meeting invocations • Prepared and cancelled travel arrangement for one Council Member for FLC Advanced IEMO Records Management Program • Responded to 35 public records requests • 15 bags and 13 boxes of duplicate and OSA records destroyed by shredding vendors • Supervised the switch out of shredding vendors/equipment • 82 employee records were scanned utilizing Laserfiche for permanent and long term records Election Matters • Sebastian PAC monthly campaign reports submitted and provided to press as requested • Prepared candidate handbooks for distribution • Prequalified one 2016 candidate • Three 2015 candidates submitted TR reports and we provided to press as requested City Board Matters • Noticed vacancies, prepared five board appointment transmittals for Council, notified and provided info to appointee, updated Board Handbook and distributed pages and posted on O:drive • Prepared one certificate of appreciation for outgoing member • City Clerk prepared agenda, attended/recorded four CRA meeting within Council Meetings • City Clerk prepared agenda, attended/recorded two IRL Coalition meetings • City Clerk prepared agenda, attended/recorded two Board of Adjustment meetings within Council Meetings • Deputy City Clerk prepared agenda, attended/recorded two Youth Advisory Council meetings • Four legal ads placed for CRA meeting • Published all scanned City board packets to City website and Laserfrche and provided to press and Council Cemetery Matters • Certificates of Interment Rights issued for 17 locations for a total of $22,200 • Scanned all cemetery records as sold or amended for permanent retention • Entered into Pontem database all burials and lots/niches sold Personnel/Educational Matters • Deputy Clerk and Records Clerk attended FACC February 25, Local Government Home Rule and Charters in Florida Webinar Deputy Clerk and Records Clerk attended MCCI Laserfiche March 17, Using Laserfiche Security to your Advantage Webinar Interviewed and hired FT Records Clerk • City Clerk retired • Deputy City Clerk appointed with evaluation period • Reclassified AV tech to clerical assistant to scan personnel files Community Matters • Responded to or forwarded cityseb emails to appropriate departments ADMINISTRATIVE SERVICES • Prepared 1" Quarter 2016 Budget Amendment and made presentation to Budget Committee and City Council. • Distributed instructions for submitting Capital Improvement Program request to Administrative Services. • Worked with Auditors to complete the FY2015 audit and preparation of financial statements. • Submitted FY2015 Comprehensive Annual Financial Report to the Government Finance Officers Association Awards Program. • Submitted Annual Police Pension Report to the State. • Developed budget calendar for events that will keep preparation of the FY 2017 budget on schedule. • Handled normal processing of payroll, accounts payable and cashiering. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Worked on review and revision of City personnel policies. • Recruited, interviewed and hired replacements for vacant positions. POLICE DEPARTMENT Administration • Arrest Reports (Juveniles)....................................................................... 4 • Arrests Reports (Adults)......................................................................... 81 • Accident Reports/Driver Exchanges processed, dispersed/entered into CAPERS...... 121 • Traffic Citations processed and entered into CAPERS ...................................... 142 • Traffic Enforcements............................................................................. 201 • Parking Citations processed, followed up and entered into CAPERS ..................... 13 • Warning Citations processed, followed up and entered into CAPERS .................. 477 • Subpoenas signed, processed and distributed .................................................. 269 • Public Records Request.......................................................................... 212 • Continued review of agency policies as per accreditation standards. • Conducted interviews for two Administrative Assistant positions. • Hired one Administrative Assistant for Code Enforcement and one for the Police Chief. • Administration attended 5 Council meetings. • Attended over 130 Law Enforcement related meetings and 50 public meetings and/or speaking engagements. • Administrative personnel attended over 80 hours of training. • Started 2016 Citizens Academy with over 20 participants. • Began mentoring program in conjunction with the IR School District, using 3 command staff and four other officers. • Continued to collect statistical data to include: personnel, community, crime, etc. • Submitted and was approved for one grant for equipment. Volunteers • The Community Service Volunteers worked a total of 2,641 hours during this quarter. • 58 bank deposit details were made. This service is done for City Hall saving time for the employees by not having to leave their assigned duties. • 2 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc. • 146 house watches/close patrols were completed. • 101 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc. • 216 business checks were made. These business checks are done and help the patrol officers keep an eye on the business community which cuts down on crime. • 128 area checks of banks were made. Visual marked units around banks at various times helps to deter crime. • 85 Airport checks were made. Again the visibility helps to deter crime. • 77 special details were assigned. • 4 miscellaneous assist for law enforcement personnel. • 137 paper runs i.e.: State Attorneys Office, Sheriffs Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney packets and what ever other items are needed. • Assisted with traffic control on 7 traffic crash scenes. • 0 warnings for handicapped parking tickets issued and 2 warnings for other parking issued. • 55 citizen contacts. • 503 hours of Miscellaneous jobs. • 35 hours of Funeral Escorts were completed. School Resource Officer • Officer Penn manages the crossing guards. • Officer Penn participated in Walk to School with Sebastian Elementary each month. • Officer Penn completed numerous area/building checks of the schools. • Officer Penn assisted road patrol duties to handle calls for service, accidents and covering shift shortages. • Officer Penn provided police service to the students and parents of Pelican Island Elementary and Sebastian Elementary by being present for any problems, questions or concerns before and after school. • Officer Penn manages the RUOK program. • Officer Penn presented lessons for D.A.R.E. and G.R.E.A.T. classes at Sebastian Elementary, Pelican Island Elementary and Sebastian Charter Junior High. • Officer Penn has been the City of Sebastian Youth Advisory Council liaison. • Officer Penn has sat in meeting for the code of conduct board for the Indian River County School District. • Officer Penn has assisted the detective division with narcotics investigations. • Officer Penn has worked extra duty details that have been posted and needed to be filled. • Officer Penn is a part of a mentoring group that meets with a student once a week for lunch to assist in excessive absences. • Officer Penn began to organize a Shop with a Cop fundraiser event for July 23 called Christmas in July. • Officer Penn has completed a presentation at a local day care center (Sunshine Kids). • Officer Penn has taken multiple groups on tours of the Sebastian Police Department as well as spoken at Boy Scouts/Girl Scouts groups. Road Patrol and Special Operations • Officers were dispatched to 2,588calls for service, and self -initiated 3,106 events. • 81 adult and 4 juvenile arrests were made. • Officers issued 142 citations, 13 parking citations, and 416 written warnings. • Officers completed 821 offense reports and 121 crash reports. • K-9 Arrest (Misdemeanors) 2 • K-9 Arrest (Felonies) 4 • K-9 Training hours 230 • K-9 Demonstrations 5 • K-9 Narcotic Searches 17 • K-9 Activity Reports 14 • K-9 Additional Training 920 (SRT, In-house, etc.) • Agency Assisted: Brevard County, Fellsmere PD and Indian River County. Investigations October November December Subpoenas 3 3 5 Arrests 0 0 3 Warrants 2 4 8 Training/Meeting Hours 124 79 48 Follow -Ups 68 70 64 Active Cases 49 54 63 Assigned Cases 18 24 15 Cleared Cases 8 9 7 Inactive Cases 9 3 6 Supplements 25 18 25 Communications Division • 9,971 calls entered into C.A.D. of that: • 4,680 were dispatched calls for service. • 1,470 were Code Enforcement Initiated calls. • 3,116 were Officer Initiated calls. • 591 were Volunteer Initiated calls. • 114 were duplicated and/or miscellaneous information calls. • Total 911 calls received 2,79lof that the breakdown of the lines are as follows: • Wireless 911 calls — 2,084 (cell phones). • Land -line 911 calls — 499 (residential and/or business land lines). • VOIP 911 calls — 179. • 1,005 of the calls were transferred to other agencies. • 208 were 911 hang-ups. Total Admin Lines calls: • Incoming 5,981 • Outgoing 1,168 • Transferred 72 • Abandoned 28 • Training attended: • 10 Dispatchers completed Police Legal Science monthly training. • 9 Dispatchers completed APCO monthly training articles. • 1 Took a few Fred Pryor Classes online. • 3 Dispatchers completed Active Shooter Training. • 3 Dispatchers completed Critical Incident Stress. • Radio and playback equipment was repaired. • Solacom phone equipment repaired. • Repaired Higher Ground recording equipment report section. During this quarter, Communications and Records Units in addition to request for police officer services, dispatchers assisted the citizens and visitors of Sebastian with house watch requests, citation sign offs, general information, phone numbers and other services by contacting the appropriate agency or Department or Division in the City. Communications receives and dispatches all non -emergency and emergency requests for services, as well as requests for law enforcement, code enforcement, and services provided by our volunteers. When on calls, Communications assists officers, detectives, code enforcement and volunteers with placing phone calls to citizens, parents of juveniles, the State Attorney, Court House, Tag Office, Drivers License Office, key holders and other law enforcement agencies regarding cases our agency is working. This includes sending teletype messages to DHSMV, FCIC/NCIC, running driver's license, tags, guns, boats, articles and criminal histories requests. Communications helps officers search for information, phone numbers, etc. Communications provides services to non-residents by answering questions, giving phone numbers, referring them to the proper agency, etc. Communications also assists other agencies with information and/or requests they may have. Code Enforcement Division Of the 1,923 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 253 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 97 property inspections for title companies and 43 sign violations. • 636 Code Services. • 377 re -inspections, 47 violations were not complied with, 90 were posted for abatement, 32 abated by vendors. • 215 violations complied. • 17 Liens filed, 18 liens released. • 103 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violations during the fust quarter. Alarm Assessment • $600 in alarm permits (new and renew). • $360 in false alarms fines. • 153 alarm responses by officers, 78 of these were false. • ;38new permits issued. PUBLIC WORKS DEPARTMENT (Includin Airport) Roads Division • 4 Road Crossings • 47 Tons of Asphalt put down • Citizen Complaints • Cutting back branches • Clean Fill Pipe • 3 Pallets of cold patch asphalt for pot holes • 10 Pallets of sod installed Sign Shop • Decals made 38 • New type signs made 39 • Total made 125 • Total Post and anchors installed 16 • Clean sign shop Stormwater Division • Vac Truck • Armadillo (12,678) Catch basin (3-6) Swale (27.5) Road crossing (36) • Side Pipe (16) driveway (198.5) • 740' LF of pipe installed • Total 36 Cubic yards • Road Crossing Pipe Back Ditch Pipe 12" HDPE 80' 42" HDPE 140' 15" HDPE 80" 18" HDPE 80" • Armadillo drainage work • 12,678 L.F. of front swale drainage Parks Division • Set up and maintained Riverview Park • Bought 12 carts for the vendors • Added new surface materials on 2 court at Friendship Park Tennis Courts • Installed new tot swings at BSSC & Filbert St. Park • Replaced 2 tennis nets at Schumann Park • Installed Christmas decorations at Clock in Riverview Park • Trimmed trees and shrubs throughout the City Cemetery • The Cemetery crew did routine mowing, weed eating and edging. • Cleaned and filled pump house. Dug cremains holes, put cones out and picked up cones and signs after service. • Cleaned, organized truck and irrigation area b/c of new stucco. Pre-bid (new columbarium). • Followed contractor repair maintenance building Facilities Maintenance • Continued Daily Maintenance, cleaning and repairs of all Public Works • Continued monthly maintenance schedule on lift stations, A/C filters, gates, etc. • Continued monitoring of contracts with pest control, A/C. elevators, fire sprinklers and fire alarms • Touch up paint Engineers office City Hall • Replace Senior Center lighting and Water Heater (Maxwell) • Repair Community Center Interior lighting & exterior lighting City Hall • Install Exterior handrail Old School House (Shoreline Shutters) • Carpet clean Public Work and City Clerk areas (Nash) • Install drinking fountains Creative and Yacht Club • Repair Generator roof tiles Police Dept. (Leeward) • Repair ballfield pump station for irrigation (Maxwell) • Repair A/C unit Crab E Bills for kitchen (Pelican Island) 0 Install concrete slab, install wiring circuit, jet pump, remove fountain, and plumb for Fisherman Landing project. Fleet Maintenance The Fleet Management Staff completed 272 repair work orders, 42 preventive maintenance services 15 service calls andl5 road trips to pick up parts. In addition to in-house vehicle/equipment work orders, 15 vehicle and equipment repairs were scheduled and completed by outside vendors. • Took delivery of the following units: • (2) Police Vehicle (PD -03) and (PD -35) • (1) Speed Trailer (PD -83) • (2) Info Trailers (PD42) and (PD -44) • (2) Building Dept. vehicles (BD -203) and (BD -202) • (1) Stormwater Truck (SW -601) • (1) Cat Excavator (AP -25) • (1) Public Works Roller (PW -98) Completed the prep (Lights, Rack, Graphics, etc.) on the following • (2) Police Units (PD -17) and (PD -35) • (1) Building Dept. (BD -203) • (2) Ingo Trailer —Police (PD -42) and (PD -44) • (1) Speed Trailer -Police (PD -85) • (I)Lightbar (AP -1) • (1) Pick-up (SW -60 1) • (1) Pump (SW -698) • Purchased Equipment/Vehicles • (1 Tractor/Ditcher/Mower(SW) • (1)Pump (SW -698) • (2) Trailers (P) • (1) Air Compressor (AP) • (1) Mower (AP -05) • Fuel Cost as of the Mar. 31, 2016 is as follows: • $1.70 per gallon of gasoline increase 1% over the past 90 days • $1.58 per gallon of diesel fuel decrease of 4% over the past 90 days Airport • Hanger"C" Project • Public Pre -Bid for Construction 3/24/2016 • Taxiways C. D & E Project • Ongoing discussions with consulting engineers • Velocity. Inc Open House (Hangar B) • Loan of tables and chairs • Loan of EOC Classroom facility inside of Airport Admin Building • Approx. 80 -visitors to Open House — Velocity happy with our support and turnout • Golf Course Storage Building • Utility permits issued • Construction started by Kern Const. • Airport Perimeter Gates 7 & 8 replaced. • Skydive Swoop Pond Water and Power connections completed. • Airport Stormwater Excavator received. • Runway and Taxiway markings painted with reflective paint. • AWOS (Automated Weather Observation System) repaired and brought back into service. GOLF COURSE Revenue 15-16 14-15 Difference Total Revenue $394,000 $542,306 -$148,306 YTD Tot. Rev. $749,692 $913,632 -$163,940 Total Rounds 13,294 16,915 -3,621 YTD Tot. Rds. 24,619 29,426 44,807 Green Fee $149,559 $230,819 -$81,260 Cart Fee $192,995 $256,921 -$63,926 Ann. Mem. $2,590 $0 +$2,590 Ann. Mem. YTD $81,862 $64,282 +$17,580 USGAHdcp. $560 $560 $0 Discount Card $5,342 $7,513 -$2,171 YTD Driving Range $12,621 $17,308 -$4,687 Club Rental $850 $850 $0 Club Storage $33 $27 +$6 YDT Golf Shop Retail $16,838 $17,827 -$989 YTD PGA Pro Lesson $588 $1,863 -$1,275 YTD Restaurant Rent $14,169 $14,577 -$408 Comments: decrease in total revenue, rounds, green fees & cart fees mainly due to inclement weather in January (10 inches of rain in January, an Indian River County record of rainfall for that month) and February. "Cart path only" restrictions through January and February also affected play, as did the Irrigation Installation Project. January alone lost at least 2,500 rounds due to El Nino. Decrease in driving range & Pro Lessons due to same weather events as mentioned, driving range was closed due to abnormally wet conditions most of January and February. Increase in Annual Memberships due to elimination of Initiation Fee Special. Majority of revenue from Annual Memberships, Discount Card and Club Storage received during 1" Quarter. • Charity, Corporate and special Golf Tournaments for 2°" quarter (15-16) included 2016 New Year's Day Tournament (121 players), Palm Bay Golf Association (40 players), Vista Del Mar Ladies Outing(32 players), Vista Del Mar Couples Tournament(64 players), 5"' Annual Michael Nichols Memorial Golf Toumament(I 16 players), North County Charter School Toumament(80 players), Sebastian River High School Baseball Boosters Tournament (40 players) & Sebastian Men's Golf Association President's Cup Tournament/4-day event (50-60 players). • Charity, Corporate and Special Golf Tournaments scheduled for 3 " quarter (15-16) include Brevard Golf Association, Melbourne Golf Association, Friendship Community Church Golf Tournament, Sebastian Elks Golf Tournament, Sebastian Rotary Golf Tournament, Sebastian Chamber of Commerce Golf Tournament, & Brevard Rugby Golf Tournament. • Golf Course Irrigation Project completed, one punch list remaining plus cart path repair in plans. • On -course Restrooms Renovation Project completed. • Golf Course Cart Barn & Starter Station remodeled. • Florida Power & Light project completed, vault buildings removed, electrical upgrade completed in golf course cart barn and clubhouse outfitted with three separate electrical meters. • Golf Course Storage Barn project started. BUILDING DEPARTMENT • In the second quarter of this fiscal year, a total of 40 new single-family homes were issued building permits. Single family residential permitting continues to remain strong. Other permits of significance include 5 new manufactured homes, 0 new commercial buildings, 0 commercial additions, 6 commercial alterations, 0 commercial build outs, 2 residential addition and l Iresidential alterations. In all, 931 building permits were issued in the second quarter. Building permits issued remains about the same as the first quarter. • Total number of inspections for the second quarter was 3524 for an average of 56 inspections per working day. The number of inspections has stayed exactly the same as compared to the first quarter. • The number of Certificates of Occupancy issued for the second quarter included 44 new single family residences, 10 new manufactured homes, 2 commercial certificates of occupancy and 2 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the second quarter: New Businesses -31, Renewals - (unknown at this time), Transfers -6, Duplicates -0, Home Based Businesses -11, Commercial Businesses -20, and Solicitor Registrations -20. In addition, there have been 48 requests from lien/title companies for permit records on properties within the city. • The Building Department continues to work diligently to keep up with the steady stream of permits and inspections that come through our department. So far, the number of inspections this fiscal year has on average increased by 10 per day as compared to all of last fiscal year. The additional work load has made it increasingly more difficult to maintain quality inspections due to the increase in the quantity of inspections.