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HomeMy WebLinkAbout06261990 PRCity of Sebastian POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 M I N U T E S PARKS AND RECREATION COMMITTEE MEETING TUESDAY, JUNE 26, 1990 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Chairman Traficante called the meeting to order at 7:00 p.m. 2. The Pledge of Allegiance was led by William Rogers. 3. ROLL CALL: Present: Irene Traficante Clifford Hoose George Schum Eugene Doty William Rogers Also Present: Jo Anne Townsend, Liaison Glenn McLaren, Sebastian Sun Reporter Eunice Mercier, Secretary Linda Lohsi, Clerk I (observing) 4. Approval of Minutes - May 29, 1990: Corrections/Clarifications: a) Cliff Hoose - Change attendance on Clifford Hoose to excused. b) George Schum - Pg 7, lla - change "park" to "private property". MOTION by Schum/Hoose to approve the Minutes of May 29, 1990, as clarified. 5. AGENDA SPEAKERS: a) Request by Tom Mead, Director, and Vick Riedel - Vero Beach Service Recreation Department (Youth/Running Club) - 2nd time on Agenda Speakers not present; eliminate until further request. 1 P & R Committee Meeting - 6/26/90 6. OLD BUSINESS a) Follow-up Memo to Asst. City Manager re Items 6A, B, D, E, F, G and 11B on prior agenda: ACM Jo Anne Townsend requested one more meeting to get answers; will give secretary a written report. To be left under Old Business for next month's agenda. b) Follow-up on Softball League Request, Ages 14-17 (CC Memo 4/25/90) Letter to City Council from Gene Doty? Mr. Doty explained that he had asked for the sponsor fee to be waived for this team in order to play with older or same age group; they will still be charged the $5.00 (player fee). Mr. Doty will have backup and explanation in writing. Mrs. Traficante asked backup be sent to City Council explaining exactly what we are requesting. Mr. Doty said that some of the councilmen told him that they never receive the requests; the secretary informed the committee that Mayor Conyers, Vice Mayor Oberbeck and Councilman Powell do receive the minutes as they requested. Jo Anne Townsend suggested a memo from Gene Doty to the City Council to which she will put a cover letter and for Gene Doty to be present at the meeting. 7:25 p.m. - Sebastian Sun Reporter exited from the meeting. c) Riverfront Property Permits/Boat Trailer Parking - Status from City Attorney Jo Anne Townsend had no answer; follow-up letter to Robb McClary to previous letter. The committee basically want to know if there are any reasons why we should not implement any parking permit; could there be any repercussions on this? d) Follow-up Status on (1) Request for T -connection to Waterline at Bertram Memorial and (2) Vandal -proof Pump for new trees at Hardee Park (per motion) (1) Being worked on. (2) Memo to be sent to David Fisher asking them how they are taking care of the trees on water and if they are going to install a pump. Are plans set up? e) Trot Lining (Bill Rogers) No decision by Jo Anne Townsend; strike from agenda. 2 P & R Minutes Meeting - 6/26/90 f) Request from Vero Beach Recreation -Available Areas/Streets (See Item 5, Public Speakers) Public speaker not present. 7. SUB -COMMITTEE REPORTS: a) COUNTY REPRESENTATIVE REPORT - George Schum No meeting - no report. b) NORTH COUNTY REPRESENTATIVE REPORT - William Rogers (1) William Rogers said he was voted in on the board, will be the liaison from that community; and will have voting rights; (2) $108,000 is the budget for recreation; (3) The committee would like to see a little more cooperation with the City of Sebastian and more communication with Sebastian P & R. Mr. Rogers hopes to establish better lines of communication. c) RECREATION COORDINATOR'S REPORT - Gene Doty I (1) Mr. Doty said the leagues are half way through and going along good. Seven or eight men teams and women want to play again; the season isn't over and he has new teams wanting to get in. Does not have the room to play them. He said there is a conflict in Vero as they want nothing to do with softball. (2) The building of the fields: changes were made by the Engineer's office as such: (a) There are slats in the ceilings which need to be closed in the bathrooms or a floor installed in the maintenance room, with a hatchway and lock. (b) There are vent holes in the cement. (c) Handicapped persons are in darkness in the bathroom; also no switches are in there. Improvement in the lighting system is needed. MOTION by Doty/Schum ADVISE MANAGEMENT OF THE FOLLOWING CORRECTIONS COMMITTEE FEELS SHOULD BE MADE FOR SAFETY PURPOSES AT BARBER STREET FIELD AND RIVERVIEW PARK: A - (1) CEILING WORK IN BATHROOMS (2) LIGHTS PLACED IN THE HANDICAPPED LAVATORY IN THE CORNERS tokN (3) BLOCK VENTS AT THE BALLFIELD 3 tom*\ P & R Minutes Meeting - 6/26/90 B - FRONT OF CONCESSION STAND WINDOWS NEED PROTECTION FROM THE FOUL BALL; SUGGEST RAISING FENCE TO 10 FEET AND PLACING CANOPY OVER THE FRONT OF IT. C - CONCRETE SQUARE LIGHT POLES ON NORTH FIELD - ONE POLE IS 1/2 IN THE FENCE AND 1/2 OUT OF THE FENCE. SUGGEST WEATHERPROOF PADDING IT AND PUTTING ROLLED CURVED FENCE OVER IT. ROLL CALL: Irene Traficante Aye Clifford Hoose Aye George Schum Aye Eugene Doty Aye William Rogers Aye All in favor; motion unanimously carried. 8. CHAIRMAN'S MATTERS a) Wal-Mart Fundraiser Tournament Results (Doty) Mr. Hoose explained why there was not enough teams due to Mothers' Day weekend; and contacted Gene Doty to see if the f¢1 Umpire's Association or the city itself would like to undertake the tournament, which they did, with 10 teams. Mr. Doty reported a $600 profit for a one -day tournament. Beneficiary: City of Sebastian. Trophies at Wal-Mart cost $200, $20 for name plates changed, leaving $220 in the savings. b) Harry DiSalvio as Alternate Member - City Council Meeting 6/27/90 Being brought before City Council tomorrow night for approval. Attorney has cleared any problem there may be as Mr. DiSalvio is on a "as needed" committee versus the P & R, called a standing committtee. He can serve on both committees. c) Request for 2nd Alternate P & R Committee Member (C.C. 2/28/90) Put on August agenda. Mrs. Traficante said that if P & R gets Mr. DiSalvio as their alternate, we will have a full board. The City Council recommended 2/28/90 that all committees have a second alternate. d) Memo of June 11 from Mr. Fisher to Mr. McClary previously referred to on page 2, Parks Improvement, they were working on and installing new and additional basketball courts. 4 P & R Minutes Meeting - 6/26/90 Mrs. Traficante reported that some of the goals have either been broken off or bent up by the children; the one on Schumann Drive is always bent up and the one on Main Street wasn't there the other day. They might check that out. e) Mrs. Traficante reported requests for the handicapped and smaller children for more playground equipment at Schumann Drive Park. She said that when the football field is finally located at Barber Street, this c mmittee has had for the past two years the option of getting a �$n building or whatever we want to do with that; and perhaps may be able to expand the park. Place on August agenda. f) Committee had suggested Mrs. Traficante converse with Ms. Townsend regarding possibly incorporating in the ACM job description being Director of the City P & R Committee for better communication with Department Heads. Ms. Townsend stated that nothing formal should be needed, just to attend meetings. Mrs. Traficante said that she would really like the City Manager to look into the idea of making this a formal part of Ms. Townsend's duties and would give her a little more representation and coordinate the city and the council with P & R Committee. 9. COMMITTEE MATTERS GEORGE SCHUM: (1) When purchasing the parade candy at Wal-Mart for the Fire Department to throw to the children, Wal-Mart donated $20 worth of candy. MOTION by Schum/Rogers SEND THANK YOU LETTER TO WAL-MART FOR THE $20 DONATION THEY MADE TOWARDS THE CANDY WHICH WILL BE THROWN TO THE CHILDREN DURING THE PARADE BY THE FIRE DEPARTMENT. (ON JULY 4TH) All in favor; motion carried. The Fire Department is also sending a thank you letter to them. Mr. Schum to write a short memo which the secretary will type into a letter, to be signed by each P & R Committee member. (2) Reported a phone has been connected at Hardee Park and also at Dale Wimbrow Park; a three-year old girl is alive today because of that telephone at Dale Wimbrow. CLIFF HOOSE Mr. Hoose stated that for years the City has stayed away from individual effort for recreational activities. The North (Okl� County Rec has gotten into team sports such as basketball and volleyball. 5 P & R Minutes Meeting - 6/26/90 Mr. Hoose said he has a friend who is a free-lance photographer and is willing to give a 10 or 12 -week course in basic photography for whatever the cost of the material is; then an advanced course if that works out. He suggested we use the Yacht Club or Community Center. Question: Is committee interested in activities geared toward the individual? Put on July agenda; in the meantime, think about individual activities, get list together to be published in the newspaper, to be mailed in to P & R. Request City have a questionnaire. Members requested Mr. Hoose invite Charles Hann, the free lance professional photographer, to the next meeting. WILLIAM ROGERS Re piece of property, Swimming Hole, at Stone Crop (GDC owns): City is interested in acquiring that property as a park and negotiations are going on right now currently zoned as parks. He said he believes this is one of very few pieces of property that the City of Sebastian would be able to acquire on the Sebastian River and suggested discussing this to recommend to the City Council to increase their efforts to acquire this piece of property as a park, zoned as Public Service. MOTION by Rogers/Schum REQUEST OF CITY, IN THEIR NEGOTIATIONS FOR THE ACQUISITION OF GDC -HELD PROPERTIES WITHIN THE CITY OF SEBASTIAN, THAT THE PROPERTY AT THE STONECROP AREA SWIMMING HOLE BE A HIGH PRIORITY ON THE LIST FOR ACQUISITIONS. ROLL CALL: Irene Traficante Aye Clifford Hoose Aye George Schum Aye Eugene Doty Aye William Rogers Aye All in favor; motion carried. George Schum said that a propella guard on your boat could save a manatee. Anyone interested in saving a manatee, get in touch with George Schum, for a prop guard. Place on the July Agenda under Old Business: A) Article for newspapers - (1) Propella Guard - Manatees (2) Self-improvement Courses (3) Softball League (4) Anything you can think of. N P & R Minutes Meeting - 6/26/90 Bring articles to the meeting and with the consent of the City Manager, get it approved and printed so that the people are aware of them. Thank you letter to George Ricker, Sebastian Sun, suggested. MOTION by Doty/Hoose SEND TO EDITOR GEORGE RICKER, SEBASTIAN SUN, LETTER OF APPRECIATION FOR GLENN'S WRITING OF SPORTS. NOTICED INCREASE COVERAGE; KEEP UP THE FINE WORK. All in favor; unanimously carried. 10. PUBLIC MATTERS None. 11. CITY MANAGER'S/ASST. CITY MANAGER'S MATTERS a) Amount of Taxes to City of Sebastian from CAV Corporation (Repeatedly requested - memos) Ms. Townsend said she had not heard re taxes. Tentatively remove from agenda. 12. NEW BUSINESS a) Discuss Proposed Lease on Barber Street/Main St. Little League Irene Traficante said that re the proposed lease on Little League from Rene Van DeVoorde and Charles Nash, page 2, Refreshment Stand/Restaurant Building: the Little League shall have exclusive use of refreshment stand from January 1 through June 30 each year. Q: Will that not interfere with the USSSA Softball if you can't use that stand for six (6) months? Q: Why are they giving them a lease? The Barber Street complex will have their season anyway, as will softba will have their season. No one is allowed to used fie fie2��8 months of the year. MOTION by Doty/Rogers STRONGLY OBJECT TO CONCESSION STAND EXCLUSIVE USE BY LITTLE LEAGUE; RECOMMEND BE PUT OUT TO BID TO PROVIDE A SERVICE TO ALL THE COMMUNITY. CONCESSION STAND TO OPERATE UNDER CITY GUIDE LINES. THIS SHOULD BE ELIMINATED FROM PROPOSED LEASE AS IT WOULD BE UNFAIR TO ANY OTHER RECREATION TAKING PLACE AT THE FIELD. 7 P & R Minutes Meeting - 6/26/90 ROLL CALL: Irene Traficante Aye Clifford Hoose Aye George Schum Aye Eugene Doty Aye William Rogers Aye All in favor; motion carried. COPY TO CITY MANAGER AND CITY ATTORNEY. Next meeting: Tuesday, July 31, 1990, 7:00 p.m. NOTE: Above said in error - next meeting is 7/24/90. 13. ADJOURN MOTION by Doty/Hoose to adjourn. Motion adjourned at 9:03 p.m.