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Home My WebLink About08281990 PRI 9P IO' City of Sebastian POST OFFICE BOX 780127 0 SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 FAX 407-589-5570 M I N U T E S PARKS AND RECREATION COMMITTEE MEETING TUESDAY, AUGUST 28, 1990 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Chairman Traficante called the meeting to order at 7:05 P.M. 2. The Pledge of Allegiance was led by Harry DiSalvio. 3. ROLL CALL: Present: Irene Traficante George Schum Eugene Doty William Rogers Harry DiSalvio (Alternate) Absent: Cliff Hoose Also Present: Robb McClary, City Manager Jo Anne Townsend, Asst. City Manager Eunice Mercier, Secretary 4. Approval of Minutes _ July 24, 1990: MOTION by Schum/DiSalvio to approve the Minutes of July 24, 1990, as presented. All in favor. 5. AGENDA SPEAKERS: a) Course in Basic Photography - Charles Hann Mr. Hann and Mr. Hoose both not present, second time - drop from agenda. 1 P & R Minutes Meeting - August 28, 1990 6. OLD BUSINESS a) Anchor Port -o -let Ramp at Hardee Park - completed? JoAnne Townsend reported that Jerry Thomas informed her that the ramp is not anchored down and does not require this; however, the port -o -let is anchored down. b) Follow-up Memos on Status: Miscellaneous Matters from 7/24/90 Agenda (1) Softball League Request, Ages 14-17 - Gene Doty said that there are not enough children in that age category to form a league; recommended this not be pursued any further. 7. SUB -COMMITTEE REPORTS: a) COUNTY REPRESENTATIVE REPORT George Schum reported Indian River County Parks and Recreation, at their meeting of August 2, 1990, gave Vero's Creative Playground $3,000 instead of the $25,000 asked, a saving of $22,000. b) NORTH COUNTY REPRESENTATIVE REPORT Mr. Rogers said there was no meeting. c) RECREATION COORDINATOR'S REPORT Gene Doty reported that a new league is starting the second week of September and estimates eight (8) men's teams and five (5) women's teams. Mr. Doty explained that there are 14 and 15 year- olds playing on these teams; on a senior league the fee is $17.00, whereas on a complete youth team, the fee is $5.00. 8. CHAIRMAN'S MATTERS Chairman Traficante thanked the City for inviting the P & R Committee to the City Picnic which she felt was a great success! 9. COMMITTEE MATTERS a) George Schum said that on September 10, 1990, 7:30 P.M., at the Yacht Club, the Sebastian Property Owners will have their first general meeting of the season. The Chief of Police and Gene Ewert and his Crime Watch Program will be there and Mr. Schum welcomed the committee to meet/remeet the new Chief of Police. b) Gene Doty reported that on November 17, 1990, there will be a � Super Bowl in the Sebastian Area from 10:00 A.M. to 8:00 or 9:00 P.M. 2 r''`1 P & R Minutes Meeting - August 28, 1990 Chairman's Matters, (b) Gene Doty (cont.) Because the new field is not ready, Mr. Doty said he suggested to Panther Football team that they use the softball field. After discussion on a waiver of fees for the field, the following motion was made: MOTION by Doty/Schum REQUEST CITY COUNCIL WAIVE THE ELECTRIC FEE AND THE FIELD USE FEE TOTALLING $35.00 FOR SEBASTIAN PANTHERS ON NOVEMBER 17, 1990, FOR SUPER BOWL FOOTBALL ON BARBER STREET SOFTBALL FIELD. Roll Call: Irene Traficante Aye George Schum Aye Eugene Doty Aye William Rogers Aye Harry DiSalvio Aye Motion unanimously approved. Gene Doty explained that the charges are $15.00/hr. plus $5.00 for two ( 2 ) hours for the field; therefore, $35.00 for two ( 2 ) hours for lights. Mr. Doty said that Brevard County Youth Football Association is the name of the organization which sponsors this. Mr. McClary suggested this be put under Committee Reports on the upcoming City Council Meeting of September 12, 1990. Chairman Traficante requested the petition received today at City Hall from Sebastian Walkers be placed on tonight's agenda. (c) MOTION by Schum/Doty PETITION FROM SEBASTIAN WALKERS OF HARDEE PARK BE PLACED ON TONIGHT AGENDA UNDER COMMITTEE MATTERS. Chairman Traficante explained the petition from Sebastian Walkers of Hardee Park regarding the maintenance problem due to the rains. After discussion, the following motion was made: MOTION by Schum/Rogers REFER PETITION TO STAFF TO TAKE CARE OF HARDEE PARK WALK, IN ACCORDANCE WITH THE PETITION, AS A REGULAR MAINTENANCE PROBLEM THAT SHOULD BE CORRECTED AS SOON AS POSSIBLE. All in favor; unanimously moved. 3 P & R Minutes Meeting - August 28, 1990 /001� Chairman Traficante directed the memo go to Mr. McClary as City Manager, to route to the proper department. 10. PUBLIC MATTERS None. 11. CITY MANAGER'S/ASST. CITY MANAGER'S MATTERS City Manager Robb McClary updated the committee on recent items of interest as follows, requested the P & R Committee's direction, and said he was looking for their comment and recommendations on some other matters, one of which he circulated earlier. a) Recent request received from the Panthers organization regarding repairs to the building at Schumann Park. Leadership has changed and they are concerned about safety. They are requesting maintenance work from the City as follows: (1) Repair roof leaks or replace roof (2) Windows broken - board up (3) Repair electrical work - overloaded. Mr. McClary questioned whether it is the City's responsibility to repair this building and asked the P & R Committee what direction they want to give. Mrs. Traficante said that vandalism is a big problem with the storage building as it is not patrolled anymore. She recalled that the City has maintained everything at the park, including the sprinkler system and sodding of the field. The Panthers maintained the building. Harry DiSalvio expressed the need to look at the security problem and vandalism first. Mr. McClary felt that we should patch up the building, as the City owns the building and said he will start looking into this matter. b) The City has been drafting its budget. Two (2) of the Special Meetings will be held on September 10 and 17, 1990. Total of $221,500 is for Park Improvements. (1) Expect to have new Police Station facility (approx. $15,000) (2) Stevenson Monument will be erected in appreciation of Stevensons' donating land; also, miscellaneous improvements of the land (approx. $4,000) 0 P & R Minutes Meeting - August 28, 1990 City Manager's Report, (b) (cont.) (3) Yacht Club - asphalt mat on the parking lot and improvements on the south side area from the boat ramp itself, adding a shelter also and other improvements ($12,000) (4) Miscellaneous Riverfront Developments ($25,000) (5) Downtown Improvements - U.S. 1 ($25,000) (6) Barber Street Property Purchase - final two (2) lots ($10,500); if unable to secure them by negotiation this year, the City does plan to recommend initiate condemnation. (7) Parks Improvements in general - $60,000 (8) Barber Street - Phase II ($70,000) (9) Field No. 1 - 2nd Little League field, to the southeast of the Wagon Wheel; removing the existing service building and existing rest room building. (10) Temporary Parking Lot on west side to the playground. f Mr. McClary said that progress is being made every day; the fencing contractor was up there today laying the final amount of fence he is installing and the electrical is in and operating, except for the light level being tested. Remaining items are the announcer booths and the dugouts, as no one bid on them. Prices solicited from other contractors working out there may not be competitive. City's intention is to send out to bid again, maybe change the specification slightly. If then unable to obtain bidders, perhaps the service club could furnish the labor to get these items erected at a reasonable price. Mr. McClary added that Falcon Cable TV has offered to pull the wiring and hook up the low voltage as a community service. The scoreboards are in and we are awaiting the upright galvanized beams. Mr. DiSalvio requested an itemized list of cost improvement. Mr. McClary said he will submit a list to P & R for their recommendation. Chairman Traficante directed the secretary to send copies of the 10/18/89*Parks Improvement List to Harry DiSalvio and William Rogers. 5 P & R Minutes Meeting - August 28, 1990 (c) Little League Lease Agreement - Mr. McClary said he is attempting to transfer the City's current obligations to the Little League Association on Main Street. The City owns this property on Main Street and leases it by written lease agreement to the Little League Association for their use, the City as the landlord and Little League as the tenant. The lease would give Little League six (6) months' exclusive use of the concession building to operate for their own benefit; and the City would pay the electric bill and utility bills. Mr. McClary pointed out the problem that when softball is in operation, how will the softball observers and participants be served concessions. Irene Traficante stated that P & R had asked that the concessions stand be open and run at all times with the City getting a percentage (t), thereby avoiding conflicts. (Harry DiSalvio was excused from the meeting at 8:30 P.M.) Mr. McClary stated that the policy objective is to make sure concessions are provided during athletic events out there. Having two (2) people in the same building did not seem feasible, Mr. McClary felt. The Committee recommended Mr. McClary check into building a second concession stand. 12. NEW BUSINESS Chairman Traficante directed the following items be placed on next month's agenda under "New Business": a) Possible Playground Equipment for Schumann Drive b) Candy Cane Park - what might be done there? Mr. Schum requested the following: c) Up-to-date maps with park areas clearly marked out for each P & R Committee member. d) Assigned Boat Parking Areas: - how many spaces assigned? 13. ADJOURN Motion by Doty/Schum to adjourn; meeting adjourned at 9:00 P.M. * Proposed N. Agic�eL�.M6rcier,, Svcretary