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HomeMy WebLinkAbout06-28-2016 BAC Agenda CITIZENS BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. TUESDAY – June 28, 2016 CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN, FL 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes: Meeting of June 6, 2016 5. Presentation by Ken Killgore, Administrative Services Director and Committee discussion of the Certified Taxable Values received from the Property Appraiser. 6. Presentation by Ken Killgore, Administrative Services Director and Committee discussion of the Draft Budget and Capital Improvement Plan Recommendations. 7. PUBLIC INPUT 8. STAFF MATTERS (Ken Killgore, Administrative Services Director) 9. BOARD MATTERS a. Comments/Discussion by Individual Committee Members b. Discussion of Topics for Next Meeting on July 11, 2016 10. ADJOURN Agenda Attachments: Minutes for Meeting of June 6, 2016 HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ALL CITIZENS BUDGET ADVISORY BOARD MEETINGS ARE AIRED LIVE ON COMCAST CHANNEL 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY’S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES 6:00 P.M. MONDAY – JUNE 6, 2016 CITY HALL 1225 MAIN STREET, SEBASTIAN, FL 32958 Ed Herlihy called the Citizens Budget Advisory Committee to order at 6:00 pm. The Pledge of Allegiance was recited. Roll Call Present: Ed Herlihy – Chair Sergio Mota Terry Taylor Harry Hall Dionna Farmer Also Present: Ken Killgore, Administrative Services Director Cynthia Watson, Assistant Administrative Services Director/HR Manager Excused Absence: Michael Frank Tim Slaven Terry Taylor made the motion to approve the February 29, 2016 Minutes, Mr. Mota seconded, all approved. Mr. Killgore presented the 2nd Quarter 2016 Budget Amendment and Financial Report; Mr. Herlihy approved, Ms. Farmer seconded, all approved. Mr. Hall questioned if there are any savings with the armadillo that we might be able to transfer to pavement of the roads; Are there any saving in operation costs versus the quarter round equipment savings and if there were if those could be transferred over to the road fund. Mr. Herlihy made a motion to approve City Resolution R16-11 to approve the Second quarter 2016 Amendment and Financial Report. Ms. Farmer seconded. Motion passed. Mr. Killgore presented an Update on the progress of the Fiscal 2017 Budget process. He discussed the estimated values from the property appraisers - growth and reassessments or increases in values; discussed what would determine what our Rollback would be using reassessment, growth and the CRA transfer; Also discussed assuming the inclusion of a 3% increase in wages, dependent on the Union Contract which is up this year, cost of our Health Insurance which has a high impact on the budget, and that a Request for Proposal (RFP) for liability insurance and workers compensation insurance was sent out. A rough draft of Fiscal 2017 Budget is to be presented to Committee on June 20, 2016. Comments from the committee are due by July 11, 2016 so an estimate on the millage can be decided. The Budget will go to Council for approval on July 13, 2016 because the following meeting the information has to go back to the Property Appraiser. Mr. Taylor asked what the boundaries were for the Community Redevelopment Area. Also asked if Mr. Nolte produced estimates for the CRA? Mr. Killgore felt he would have those estimates by June 24, 2016 and that would give him a way or means to calculate the rollback rate, then knowing how much the transfer is to the CRA. Mr. Taylor wanted to know again what the estimated increase was for the City of Sebastian. Mr. Kilgore stated 3.1%. Mr. Hall questioned how the budget process works since he is new to the Committee. Staff is responsible for presenting a balanced budget to City Council. The Budget Committee is presented the budget and discussions take place. Mr. Killgore lets Council know what was discussed by the Budget Committee and what was recommended. The City Manager has a say in it. It all goes to Council for approval. Mr. Killgore stated that a detailed book showing line items is developed and presented to the Committee and City Council and that gives the Committee a chance to understand how the budget numbers are put together. He plans on giving the book out on June 20, 2016. The document is also put on the website for citizens to review and get involved in if they want to. Mr. Hall asked if the Budget book shows what staff requested and what was recommended to the Board or is it just what is recommended? Mr. Killgore stated he uses the staff information for what is recommended and a history of the last two to three years which includes increases and decreases. Mr. Taylor stated that the Committee is represented by the Chairman. He addresses City Council based on our consensus and Ed does that as Chairman of the Committee. Mr. Herlihy discussed roads and drainage. The City Council approved a fairly large set of projects this year. This Wednesday, a pothole patch truck will be discussed. This vehicle will help us get some of our roads in shape. He requested that Committee think about how a tax increase will not go over real well. So giving that borrowing is inexpensive and asphalt is inexpensive, should the City consider borrowing a large sum of money to repair the roads that are in trouble? This is just an idea, something to think about. Ken stated that we have an existing debt payment that is paid out of the gas tax. This will continue until fiscal year 2023. It could be structured until the principle is deferred until this debt is paid off. Mr. Killgore spoke about how the borrowing could be structured. Mr. Killgore stated that he has heard that the big problem is the road drainage so when the roads don’t drain then there is a road problem, so drainage might be the first thing to consider. Mr. Herlihy asked when the debt service payments will end. Mr. Kilgore stated it retires in 2023. Mr. Hall commented on road appropriations. Discussion took place on what Council approved. It was stated that Barber Street was going to be included. Mr. Mota stated he agreed with Mr. Killgore regarding stormwater and how the roads need repaved. He agrees with the Chair needing money reallocated however he can’t approve a tax increase or a millage increase. He stated he would have to recuse himself if the Committee decided to obtain a bond for some of these issues because he is with an investment firm. He still wants to make sure that the roads are properly dealt with. Ms. Farmer stated she didn’t want to make any sudden decisions on roads until they see the numbers from Mr. Watanabe because that is going to play a role on how they do things. She agrees that they need to look at the stormwater piece of it but she was there when there was an increase in millage where everything was being allocated and there was a huge discussion on making sure that there was that extra funding because if there is a discussion about a 3% increase in pay then we have to do something to be able to cover that deficit. Mr. Hall asked Mr. Mota about his decision on no increase---was it no tax increase or millage increase? He stated it was no millage or tax increase. He stated he is a fiscal conservative. Mr. Herlihy asked if there were any staff issues. Mr. Killgore stated there were no issues. Mr. Hall asked about how they will obtain the budget. Mr. Killgore stated he usually presents a hard copy and puts it online. Next scheduled meeting is June 20, 2016 at 6:00 p.m. The meeting was adjourned at 6:53 p.m.